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Home My WebLink AboutAGENDApacket__11-12-24 OSH KO SH C OMMO N C O UN C I L A GEN DA C O UN C IL C H A MB ER S, C ITY H ALL OSH KO SH , W I SC ON SI N No ve m ber 12, 2024 If anyone requires reasonable ADA accommodations, please contact the office of the City Manager at citymgr@oshkoshwi.gov, or phone 920-236-5002. To send written correspondence to the Council, mail it to the City Manager, place it in the City Hall dropbox, or email it to council@oshkoshwi.gov (prior to the Council meeting). A.CALL TO ORDER (6:00 p.m.) B.ROLL CALL C.INVOCATION - VOTING FIRST: Deputy Mayor Buelow Invocation #2 D.PLEDGE OF ALLEGIANCE - Franklin Elementary School E.PROCLAMATION ISSUED Lennox-Gestaut Syndrome Awareness Day, November 1 Crash Responder Safety Week, November 18 - 22 F.CITIZEN STATEMENTS TO COUNCIL (Citizens are to address the Council only. Statements are limited to five (5) minutes; they must address items that are not listed on the Council meeting agenda, are limited to issues that have an impact on the City of Oshkosh and the Common Council may address at a future meeting, and must not include endorsements of any candidates or other electioneering.) If you require more time please inform the Mayor at the beginning of your presentation. G.CONSENT AGENDA ITEMS (Consent Agenda items are those items of a routine administrative nature that are voted on by the Council in a single roll call vote. Staff recommends approval of all items. Any member of the public or Common Council may request that an item be removed from the Consent Agenda for discussion.) 1.Report of Bills 2.September 2024 Financial Report 3.Receipt & Filing of Minutes - Museum Arts and Culture Board, 09.11.2024 4.Res 24-564 Approve Inter-Agency Agreement Between Winnebago County and City of Oshkoshfor Type II Hazardous Material (Hazmat) Response Services for 2025 5.Res 24-565 Approve Transfer of Retired OFD Ambulance to the Grand Chute Fire Department ($5,000.00) 6.Res 24-566 Approve 2025 Business Improvement District Operating Plan and Budget ($269,300.00) (Business Improvement District Recommends Approval) 7.Res 24-567 Adopt Oshkosh Area Metropolitan Planning Organization (MPO) Electric Vehicle Readiness Plan 8.Res 24-568 Award Bid to Black Diamond Wisconsin for Installation of Epoxy Floor Coating for Various Buildings for General Services ($63,387.50) 9.Res 24-569 Approve Cooperative Purchase of Truck Chassis from Truck Country of Wisconsin, Inc. and Rear Loader from Scranton Manufacturing Company/New Way Trucks for Sanitation Division ($269,703.92) 10.Res 24-570 Award Bid to B&H Foto & Electronics Corporation for Studio and Control Room Equipment for Oshkosh Media ($24,410.02) 11.Res 24-571 Approve Agreement with Pentira, LLC for Database Subscription Software and Support for GO Transit 2025-2027 ($102,000.00) 12.Res 24-572 Award Bid to Cardinal Construction Co. Inc. for Door and Hardware Replacements for Oshkosh Convention Center ($74,450.00) 13.Res 24-573 Award Bid to JWC Building Specialties Inc. for Folding Panel Partitions and Accordion Door Replacements for Oshkosh Seniors Center South ($47,141.00) 14.Res 24-574 Approve Employee Handbook Updates 15.Res 24-575 Approve Submitting Application to Wisconsin Emergency Management for the Pre-Disaster Flood Resilience Grant Program 16.Res 24-576 Adopt Updated Lead Service Line Replacement Policy 17.Res 24-577 Approve Agreement with Winnebago Lawn & Snow, LLC for 2024/2025 Sidewalk Snow and Ice Removal and Establish Rates for 2024/2025 Sidewalk Snow and Ice Removal 18.Res 24-578 Approve Amendment No. 1 to Professional Services Agreement with Jacobs Engineering Group, Inc. for Water Filtration Plant Ozone and SCADA Systems Replacement Project Final Design ($248,095) 19.Res 24-579 Approve Special Class "B" Licenses H.ITEMS REMOVED FROM CONSENT AGENDA I.PENDING ORDINANCES 20.Ord 24-580 Approve Zone Change from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD) at 2875 Atlas Avenue (Plan Commission Recommends Approval) J.NEW ORDINANCES (NOTE: It is anticipated that there will be no formal action taken at this meeting on items marked with an asterisk (*) unless Council formally waives the rules.) 21.*Ord 24-581 Cancel December 24, 2024 Council Meeting 22.Ord 24-582 Create Temporary Ordinance Prohibiting Alcohol in City Parks (Staff Recommends Waiving the Rules and Adopting on First Reading) K.NEW RESOLUTIONS 23.Res 24-583 Amend Approved Designated Outdoor Refreshment Area (DORA) for the Downtown Business Improvement District (BID) Area 2024/2025 to Remove City Park Property and Sidewalk Adjoining Opera House Square Park 24.Res 24-584 Approve General Development Plan and Specific Implementation Plan for Directional Signage at 2875 Atlas Avenue (Plan Commission Recommends Approval) 25.Res 24-585 Appropriate ARPA Funds for 2024 Projects in Lieu of Issuing Debt 26.Res 24-586 Approve Agreement with Passport Labs, Inc. for Implementation of Parking Enforcement and Parking Permitting Software for the Information Technology Division ($106,840.06) 27.Res 24-587 Approve Resolution authorizing the issuance of not to exceed $17,415,000 aggregate principal amount of General Obligation Promissory Notes of the City of Oshkosh, Winnebago County, Wisconsin, in such amount, providing details, prescribing the form of note, levying taxes, and authorizing the sale of said notes to the purchaser thereof. 28.Res 24-588 Approve Resolution authorizing the issuance of not to exceed $5,775,000 aggregate principal amount of Water System Revenue Bonds of the City of Oshkosh, Winnebago County, Wisconsin, for the purpose of completing certain capital projects related to the City's waterworks system, prescribing details of said bonds and the form of bond, providing for the payment of said bonds and the covenants with respect thereto, authorizing the award of said bonds to the best bidder therefor and related matters. 29.Res 24-589 Approve Resolution authorizing the issuance of not to exceed $4,330,000 aggregate principal amount of Sewer System Revenue Bonds of the City of Oshkosh, Winnebago County, Wisconsin, for the purpose of completing certain capital projects related to the City's sewer system, prescribing details of said bonds and the form of bond, providing for the payment of said bonds and the covenants with respect thereto, authorizing the award of said bonds to the best bidder therefor and related matters. 30.Res 24-590 Adopt the 2025 Annual Budget and Establish the Tax Levy for the City of Oshkosh 31.Res 24-591 Approve Financing for the 2025 Capital Improvement Projects 32.Res 24-592 Award Bid for Public Works Contract No. 25-07 to Carl Bowers & Sons Construction Company, Inc. for West 15th Avenue Reconstruction ($5,009,935.27) L.COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS 33.Discussion and Direction to City Manager A.West 7th Avenue Reconstruction Discussion B.2024 Election Recap - Process and Procedures 34.Future Agenda Items, Meetings, and Workshops A.Closed Session (re City Hall), Tuesday, November 26th, after Council meeting M.COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS N.CITY MANAGER ANNOUNCEMENTS & STATEMENTS 35.Professional Services Agreement with AECOM for Mill on Main Monitoring Well Abandonment Services ($56,975.00) 36.Outstanding Issues O.MOTION TO GO INTO CLOSED SESSION (Room 404, City Hall) The Common Council may convene into closed session pursuant to Section 19.85(1)(c) of the Wisconsin State Statutes to consider employment and compensation of City Manager, a public employee over which the governmental body has jurisdiction or exercises responsibility (specifically, review of candidates for the City Manager recruitment). P.ADJOURN CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT 11856 10/25/2024 AIRGAS SPECIALITY PRODUCTS INC 12,028.71 11857 10/25/2024 AIRGAS USA LLC 3,415.06 11858 10/25/2024 AURORA HEALTH CARE 1,210.00 11859 10/25/2024 BADGER LAB & ENGINEERNG CO INC 4,079.50 11860 10/25/2024 BEZIO ANIMAL CONTROL 1,000.00 11861 10/25/2024 CAREW CONCRETE & SUPPLY CO INC 843.81 11862 10/25/2024 CASEY M CANADY 42.88 11863 10/25/2024 CENTURYLINK 36.56 11864 10/25/2024 CHEMTRADE CHEMICALS US LLC 8,480.36 11865 10/25/2024 CINTAS CORPORATION NO 2 362.66 11866 10/25/2024 IMAGE 360 INC 201.10 11867 10/25/2024 EMMONS BUSINESS INTERIORS 106.00 11868 10/25/2024 GARROW OIL CORP 17,282.92 11869 10/25/2024 HOWARD ALLEN DAVIS 1,187.50 11870 10/25/2024 HUNTER SECURITY AND SURVEILLANCE 24,488.71 11871 10/25/2024 HYDRITE CHEMICAL CO 1,211.00 11872 10/25/2024 J COX PLUMBING LLC 4,000.00 11873 10/25/2024 JIM COLLINS 138.02 11874 10/25/2024 KEMIRA WATER SOLUTIONS INC 10,042.63 11875 10/25/2024 LINCOLN CONTRACTORS SUPPLY INC 138.87 11876 10/25/2024 MACQUEEN EQUIPMENT GROUP 5,972.56 11877 10/25/2024 MCC INC 6,086.87 11878 10/25/2024 MONROE TRUCK EQUIPMENT 24,945.00 11879 10/25/2024 NORTHERN LAKE SERVICE INC 1,660.49 11880 10/25/2024 OSHKOSH CONVENTION AND VISITORS BUREAU INC 163,732.25 11881 10/25/2024 POMP'S TIRE SERVICES INC 180.60 11882 10/25/2024 P T S CONTRACTORS INC 645,425.65 11883 10/25/2024 QUALITY TRUCK CARE CENTER INC 309.31 11885 10/25/2024 RAY MAURER 319.79 11886 10/25/2024 REINDERS INC 2,881.34 11887 10/25/2024 RJN GROUP INC 6,135.00 11888 10/25/2024 RNOW INC 3,126.18 11889 10/25/2024 RUCINSKYS PAINT AND DECORATING LLC 12,400.00 11890 10/25/2024 TAPCO INC 32,919.70 11891 10/25/2024 THE ICEE COMPANY 5,841.88 11892 10/25/2024 TYLER TECHNOLOGIES INC 5,118.84 11893 10/25/2024 VANGUARD COMPUTERS INC 1,525.00 11894 10/25/2024 VENTEK INTERNATIONAL 325.35 11895 10/25/2024 VINTON CONSTRUCTION INC 148,539.40 11896 10/25/2024 VORPAHL INC 5,614.08 11897 10/25/2024 WESTWOOD PROFESSIONAL SERVICES INC 8,998.88 11898 10/25/2024 WI PUBLIC SERVICE CORP 12,091.48 11899 10/25/2024 POWER WASH STORE MILWAUKEE 30.60 5003186 10/25/2024 R AND R PLUMBING LLC 6,442.00 5003187 10/25/2024 50 WEST 6TH STREET LLC 13,864.37 5003188 10/25/2024 AARON ROBERTS 64.98 5003189 10/25/2024 ADVOCAP INC 26,173.24 5003190 10/25/2024 ALEXANDER M FOWLER 30.70 5003191 10/25/2024 AMERICAN CONSERVATION & BILLING SOLUTIONS INC 4,161.00 5003192 10/25/2024 ANNEX 71 LLC 241,940.19 5003193 10/25/2024 ART CIY SIGNS LLC 351.50 5003194 10/25/2024 AT & T 646.20 5003195 10/25/2024 BELLA VISTA SENIOR CARE LLC 333,111.00 5003196 10/25/2024 BOB GRIFFIN CARPENTRY LLC 9,155.00 5003197 10/25/2024 BOUND TREE MEDICAL LLC 770.70 5003198 10/25/2024 CARL BOWERS AND SONS CONSTRUCTION COMPANY INC 56,140.00 5003199 10/25/2024 RICHARD BOWHOUSEN 48.11 5003200 10/25/2024 BRANDON C NIELSEN 30.82 5003201 10/25/2024 INDIGO INTERIORS INC 3,137.40 5003202 10/25/2024 CABRINI SCHOOL LOFTS LLC 35,944.20 5003203 10/25/2024 LORI M CANNISTRA 84.13 5003204 10/25/2024 CASS INFORMATION SYSTEMS 68.21 5003205 10/25/2024 D AND K RENTALS 300.00 5003206 10/25/2024 DEBRA KING 220.00 5003207 10/25/2024 DISCOVERY PROPERTIES LLC 41,357.67 5003208 10/25/2024 DYNAMIC DISPLAYS LTD 7,085.00 5003209 10/25/2024 EMMA DZIENGELESKI 30.82 5003210 10/25/2024 FIRST AMERICAN TITLE INSURANCE COMPANY 66.85 5003211 10/25/2024 EXPERT TOWING & RECOVERY 1,412.00 5003212 10/25/2024 FARRELL EQUIPMENT AND SUPPLY 875.88 5003213 10/25/2024 GALLS LLC 1,495.45 5003214 10/25/2024 GIZMO OSHKOSH LLC 14,266.63 5003215 10/25/2024 HEATHER BRICKHAM 44.10 5003216 10/25/2024 HENRY SCHEIN INC 263.08 5003217 10/25/2024 KATE STEL 62.60 5003218 10/25/2024 KATHERINE J MANN 37.44 5003219 10/25/2024 DANIEL LALLIER 20.19 5003220 10/25/2024 MARTELLE WATER TREATMENT INC 81,312.00 5003221 10/25/2024 LEE J OR BETTY J MAURITZ 48.89 5003222 10/25/2024 MASTERS OSHKOSH LLC 148,549.48 5003223 10/25/2024 MK LOFTS LLC 21,246.31 5003224 10/25/2024 NORTHERN TELEPHONE &DATA CORP 195.50 5003225 10/25/2024 KRUEGER FAMILY CHIROPRACTIC 40.00 5003226 10/25/2024 OSHKOSH RECREATION DEPARTMENT 183,414.96 5003227 10/25/2024 OSHKOSH AREA SCHOOL DISTRICT 39.43 5003228 10/25/2024 OSHKOSH CORPORATION 1,150,851.13 5003229 10/25/2024 OSHKOSH MANAGER LLC 310,782.98 5003230 10/25/2024 OSHKOSH REFURB INC 47,920.64 5003231 10/25/2024 CITY OF OSHKOSH UTILITIES 63.89 5003232 10/25/2024 PAINT AND INFLATE 1,200.00 5003233 10/25/2024 PARK 'N PRINT INC 128.00 5003234 10/25/2024 BINDER LIFT INC 1,592.00 5003235 10/25/2024 KEITH OR SHERRY RIEBEN 116.49 5003236 10/25/2024 RISE LEADERSHIP LLC 7,500.00 5003237 10/25/2024 ROGAN'S SHOES 29,357.60 5003238 10/25/2024 ROGUE GRAPHX LLC 30.00 5003239 10/25/2024 ROHDE BROTHERS INC 595,537.50 5003240 10/25/2024 SARAH DANAHY 585.00 5003241 10/25/2024 SMITH SCHOOL LOFTS LLC 10,072.00 5003242 10/25/2024 STEEN-MACEK PAPER CO 372.56 5003243 10/25/2024 THE LEARNING COLLABORATIVE INC 16,809.50 5003244 10/25/2024 THE TITLE EXCHANGE 21.89 5003245 10/25/2024 TKK ELECTRONICS LLC 7,669.30 5003246 10/25/2024 UNITED PARCEL SERVICE 100.55 5003247 10/25/2024 VERIZON WIRELESS 8,348.66 5003248 10/25/2024 VERSATERM PUBLIC SAFETY US INC 2,676.43 5003249 10/25/2024 VISU-SEWER LLC 116,762.93 5003250 10/25/2024 WALLY SCHMID EXCAVATING INC 12,320.00 5003251 10/25/2024 WISCONSIN ECONOMIC DEVELOPMENT CORPORATION 200.00 5003252 10/25/2024 WI DEPT OF MILITARY AFFAIRS 533.00 5003253 10/25/2024 WISCONSIN TUBING LLC 436.86 5003254 10/25/2024 WINNEBAGO COUNTY TREASURER 10.00 5003255 10/25/2024 ZACHARY WILKENS 36.00 4,741,059.48 CHECK NUMBER CHECK DATE CHECK TYPE VENDOR NAME AMOUNT 11910 11/01/2024 EFT ADVANTAGE POLICE SUPPLY INC 12,785.00 11911 11/01/2024 EFT AIRGAS USA LLC 9,381.47 11912 11/01/2024 EFT BROOKS TRACTOR INC 1,611.65 11913 11/01/2024 EFT CHEMTRADE CHEMICALS US LLC 4,220.25 11914 11/01/2024 EFT CINTAS CORPORATION NO 2 1,057.35 11915 11/01/2024 EFT ENVIROTECH EQUIPMENT 7,209.34 11916 11/01/2024 EFT ENVISIONINK PRINTING SOLUTIONS INC 558.00 11918 11/01/2024 EFT FIRELINE SPRINKLER CORPORATION 2,256.60 11919 11/01/2024 EFT FOUNDATION BUSINESS SYSTEMS LLC 356.00 11920 11/01/2024 EFT GARROW OIL CORP 21,025.52 11921 11/01/2024 EFT HUNTER SECURITY AND SURVEILLANCE 10,143.47 11922 11/01/2024 EFT JEFFERSON FIRE & SAFETY 1,490.00 11923 11/01/2024 EFT JFTCO INC 5,097.69 11924 11/01/2024 EFT KONE INC 1,500.00 11925 11/01/2024 EFT LAKE AND POND SOLUTIONS LLC 1,859.89 11926 11/01/2024 EFT LEE BEVERAGE 96.31 11927 11/01/2024 EFT LEVENHAGEN OIL CORPORATION 22,562.28 11928 11/01/2024 EFT MCC INC 4,230.25 11929 11/01/2024 EFT MECHANICAL TECHNOLOGIES INC 2,031.50 11930 11/01/2024 EFT MONROE TRUCK EQUIPMENT 8,761.00 11931 11/01/2024 EFT MSA PROFESSIONAL SERVICES INC 760.00 11932 11/01/2024 EFT NORTHERN LAKE SERVICE INC 740.56 11933 11/01/2024 EFT OSHKOSH CONVENTION AND VISITORS BUREAU INC 14,432.91 11934 11/01/2024 EFT OSHKOSH FIRE & POLICE EQP INC 495.00 11935 11/01/2024 EFT PLYMOUTH LUBRICANTS 4,582.53 11936 11/01/2024 EFT QUALITY TRUCK CARE CENTER INC 48.87 11937 11/01/2024 EFT STATE PUMP SUPPLY LLC 1,090.00 11938 11/01/2024 EFT STRYKER SALES CORPORATION 19,873.60 11939 11/01/2024 EFT ON TIME EMBROIDERY INC 919.00 11940 11/01/2024 EFT VANGUARD COMPUTERS INC 5,735.56 11941 11/01/2024 EFT WASTE MANAGEMENT OF WI-MN 15,512.62 11942 11/01/2024 EFT WI PUBLIC SERVICE CORP 10,255.23 11943 11/01/2024 EFT WINDOW GENIE OF APPLETON AND OSHKOSH 4,580.00 11944 11/01/2024 EFT WINNEBAGO COUNTY TREASURER 200.00 11945 11/01/2024 EFT WINNEBAGO COUNTY TREASURER 240.00 11946 11/01/2024 EFT AUGUST WINTER & SONS INC 50,000.00 11947 11/01/2024 EFT POWER WASH STORE MILWAUKEE 1,377.30 11948 11/01/2024 EFT ZOLL MEDICAL CORPORATION 647.70 5003280 11/01/2024 PRINTED EWALD'S HARTFORD FORD LLC 190,182.00 5003281 11/01/2024 PRINTED RON LINDBERG 300.00 5003282 11/01/2024 PRINTED ADVANCE CONSTRUCTION INC 241,864.50 5003283 11/01/2024 PRINTED ALEXANDER CHEMICAL CORPORATION 24,789.28 5003284 11/01/2024 PRINTED ANDREW J PRICKETT 101.56 5003285 11/01/2024 PRINTED AQUATIC BIOLOGISTS INC 361.00 5003286 11/01/2024 PRINTED ARROW AUDIO INC 459.69 5003287 11/01/2024 PRINTED BOUND TREE MEDICAL LLC 5,733.20 5003288 11/01/2024 PRINTED BRAD FOX 46.38 5003289 11/01/2024 PRINTED BRADEN O BENNETT 585.00 5003290 11/01/2024 PRINTED BRENDEN BONNETT 46.37 5003291 11/01/2024 PRINTED BRIAN BENDING 40.54 5003292 11/01/2024 PRINTED CASEY KOELBL 12.11 5003293 11/01/2024 PRINTED CD CUSTOM WORKSHOP LLC 1,297.96 5003294 11/01/2024 PRINTED CECELIA R KRAUSE 175.00 5003295 11/01/2024 PRINTED CHRIS ROMANOWICZ 67.40 5003296 11/01/2024 PRINTED DEAN M SMITH 2,257.61 5003297 11/01/2024 PRINTED EXPERT TOWING & RECOVERY 572.00 5003298 11/01/2024 PRINTED GEAR WASH LLC 4,765.50 5003299 11/01/2024 PRINTED FOX CITIES PARTY RENTAL INC 1,712.25 5003300 11/01/2024 PRINTED FOX VALLEY PRO BASKETBALL INC 553,229.10 5003301 11/01/2024 PRINTED GALLS LLC 2,619.84 5003302 11/01/2024 PRINTED GMS INC 3,473.92 5003303 11/01/2024 PRINTED GARTMAN MECHANICAL SERVICES 13,871.78 5003304 11/01/2024 PRINTED GAT TENOR 543.68 5003305 11/01/2024 PRINTED GUARANTY CLOSING AND TITLE SERVICES INC 7,500.00 5003306 11/01/2024 PRINTED K AND C PEST 660.00 5003307 11/01/2024 PRINTED KANE COMMUNICATIONS GROUP 27,496.25 5003308 11/01/2024 PRINTED KEEGAN WILBER 122.61 5003309 11/01/2024 PRINTED KYLE ROBERTS 38.00 5003310 11/01/2024 PRINTED LA SURE'S INC 550.90 5003311 11/01/2024 PRINTED LEIGH SCHUH 175.54 5003312 11/01/2024 PRINTED M FAB AND WELDING LLC 5,350.00 5003313 11/01/2024 PRINTED MATTHEW CHRISTENSEN 28.38 5003314 11/01/2024 PRINTED MATTHEW ZIEGLER 40.70 5003315 11/01/2024 PRINTED MICHAEL MALONE 375.00 5003316 11/01/2024 PRINTED MILWAUKEE TRANSPORT SERVICES INC 35,650.00 5003317 11/01/2024 PRINTED NORTHCENTRAL TECHNICAL COLLEGE 350.00 5003318 11/01/2024 PRINTED NORTHEAST WI TECHNICAL COLLEGE 199.00 5003319 11/01/2024 PRINTED OMNI GLASS & PAINT INC 10,650.00 5003320 11/01/2024 PRINTED BAY TITLE & ABSTRACT 902.07 5003321 11/01/2024 PRINTED DALE & JOANN DRAKE 128.44 5003322 11/01/2024 PRINTED GRUENSCH PROPERTIES LL 977.33 5003323 11/01/2024 PRINTED INFERNO HEAT HIBACHI 50.00 5003324 11/01/2024 PRINTED JESSE WITT 312.81 5003325 11/01/2024 PRINTED JOSEPH & SHARON YOUNGBAUER 570.00 5003326 11/01/2024 PRINTED JOSEPH KEMPINGER 636.53 5003327 11/01/2024 PRINTED JULIE KLINTWORTH LIVING TRUST 553.83 5003328 11/01/2024 PRINTED KARRI KLEMM 1,928.92 5003329 11/01/2024 PRINTED KEVIN ALES 30.00 5003330 11/01/2024 PRINTED RICHARD & BONNIE HUNT 291.90 5003331 11/01/2024 PRINTED SARA STICHERT 323.72 5003332 11/01/2024 PRINTED STEPHANIE GUSTAVUS 580.30 5003333 11/01/2024 PRINTED OSHKOSH AREA SCHOOL DISTRICT 25.00 5003334 11/01/2024 PRINTED CITY OF OSHKOSH 475.00 5003335 11/01/2024 PRINTED OSHKOSH SAFETY COUNCIL 125.00 5003336 11/01/2024 PRINTED PHIL STEFFENS 39.40 5003337 11/01/2024 PRINTED RAY OHERRON CO INC 45,670.86 5003338 11/01/2024 PRINTED REGISTRATION FEE TRUST 678.00 5003339 11/01/2024 PRINTED RELIABLE DOOR AND DOCK INC 2,347.50 5003340 11/01/2024 PRINTED RISE LEADERSHIP LLC 5,000.00 5003341 11/01/2024 PRINTED SCOTT LAMERS CONSTRUCTION LLC 1,937.50 5003342 11/01/2024 PRINTED STERICYCLE INC 237.05 5003343 11/01/2024 PRINTED STEVEN J SCHAUZ 25.49 5003344 11/01/2024 PRINTED STREICHER'S 789.00 5003345 11/01/2024 PRINTED SYSTEMS TECHNOLOGIES 9,100.00 5003346 11/01/2024 PRINTED T MOBILE 2,884.43 5003347 11/01/2024 PRINTED TKK ELECTRONICS LLC 17,114.32 5003348 11/01/2024 PRINTED TRAFFTECH INC 20,835.00 5003349 11/01/2024 PRINTED TREY JOHNSON 28.00 5003350 11/01/2024 PRINTED UNITED PARCEL SERVICE 69.74 5003351 11/01/2024 PRINTED VAN DYNE SPORTSMEN'S CLUB INC 600.00 5003352 11/01/2024 PRINTED VERIZON WIRELESS 120.19 5003353 11/01/2024 PRINTED WI DEPT OF FIN. INSTITUTIONS 60.00 5003354 11/01/2024 PRINTED WI RURAL WATER ASSOCIATION 440.00 5003355 11/01/2024 PRINTED ZILLGES MATERIALS INC 550.00 1,504,455.83 D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :September 2024 Financial Report A t t a chment sAttachments September 2024 Financials Finance Department City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us November 12, 2024 Honorable Mayor and Members of the Common Council City of Oshkosh, Wisconsin Honorable Mayor and Members of the Common Council, Attached are the Monthly Financial Reports for City for the month of September 2024. Respectfully submitted, Julie Calmes, Finance Director JC Enc GENERAL FUND REVENUES UNAUDITED BUDGET STATEMENT FOR THE MONTH ENDED SEPTEMBER 30, 2024 REVENUE CATEGORY BUDGET YEAR TO DATE SEPTEMBER 2023 % BUDGET BUDGET YEAR TO DATE SEPTEMBER 2024 % BUDGET 0100 - GENERAL FUND ($52,282,700)($38,537,449)($1,368,779)73.71%($56,659,327)($41,767,192)($1,074,085)73.72% 41 - PROPERTY TAX REVENUE ($23,817,500)($23,968,230)($12,680)100.63%($24,460,000)($24,468,038)($47,117)100.03% 4102 - GENERAL PROPERTY TAX-CITY ($23,435,500)($23,435,500)$0 100.00%($24,020,000)($24,020,000)$0 100.00% 4108 - MOBILE HOME FEES ($152,000)($150,899)($12,680)99.28%($190,000)($173,249)($13,901)91.18% 4118 - PMT-IN LIEU OF TAX-OTHER ($100,000)($227,595)$0 227.60%($100,000)($150,744)($33,138)150.74% 4120 - INTEREST-TAXES ($130,000)($154,236)$0 118.64%($150,000)($124,046)($78)82.70% 42 - INTERGOV REVENUE ($16,842,500)($7,486,962)($9,815)44.45%($19,200,900)($7,918,139)($26,890)41.24% 4206 - FEDERAL AID-POLICE ($40,000)($32,045)($6,346)80.11%($40,000)($21,004)($1,890)52.51% 4210 - STATE AID-SHARED TAXES ($9,609,600)($1,441,441)$0 15.00%($11,633,400)($1,729,661)$0 14.87% 4226 - STATE AID-POLICE $0 $0 $0 0.00%($29,200)$0 $0 0.00% 4228 - STATE AID-GEN TRNSPT AID (GTA)($2,989,000)($1,887,457)$0 63.15%($2,512,300)($1,884,469)$0 75.01% 4229 - STATE AID-CONNECTING HWY $0 ($243,386)$0 0.00%($394,400)($346,322)$0 87.81% 4232 - STATE AID-PYMT FOR MUNIC SRVS ($1,083,300)($1,116,086)$0 103.03%($1,118,500)($1,114,289)$0 99.62% 4236 - STATE AID-OTHER ($298,000)($274,861)($2,378)92.24%($298,000)($263,461)$0 88.41% 4237 - STATE AID-COMPUTER CREDIT ($633,600)($633,621)$0 100.00%($633,600)($633,621)$0 100.00% 4238 - STATE AID-EXPEND RESTRAINT ($1,547,700)($1,547,751)$0 100.00%($1,588,800)($1,588,812)$0 100.00% 4239 - STATE AID-PERSONAL PROPERTY ($183,700)($150,742)$0 82.06%($183,700)($150,742)$0 82.06% 4240 - COUNTY AID-OTHER AID $0 ($8,068)($1,091)0.00%$0 ($18,035)$0 0.00% 4251 - OTHER GOVERNMENT AID-AMBULANCE ($94,200)$0 $0 0.00%($350,000)$0 $0 0.00% 4252 - OTHER GOVERNMENT AID-CABLE TV ($142,700)($142,724)$0 100.02%($142,700)($142,724)$0 100.02% 4253 - OTHER GOVERNMENT AID-POLICE ($218,200)$0 $0 0.00%($273,800)$0 $0 0.00% 4263 - GRANTS - STATE ($2,500)($8,782)$0 351.26%($2,500)($25,000)($25,000)1000.00% 43 - LICENSES AND PERMITS ($822,000)($642,497)($15,380)78.16%($817,000)($612,524)($10,873)74.97% 4312 - TELEVISION FRANCHISE ($530,000)($401,312)$0 75.72%($535,000)($355,443)$0 66.44% 4322 - LIQUOR & MALT BEV LICENSES ($125,000)($119,144)($4,003)95.32%($125,000)($128,902)($2,950)103.12% 4323 - MISC CLERK LICENSE & PERMITS ($22,000)($23,125)($180)105.11%($22,000)($20,839)$0 94.72% 4334 - ZONING ORDINANCE ($110,000)($75,493)($9,857)68.63%($110,000)($74,647)($7,298)67.86% 4335 - ZONING CODE ENFORCEMENT ($4,000)($3,800)($800)95.00%($4,000)($3,515)($400)87.88% 4358 - CIGARETTE LICENSE ($6,000)($6,620)($100)110.33%($6,000)($7,483)$0 124.72% 4388 - OTHER PERMITS ($25,000)($13,003)($440)52.01%($15,000)($12,603)($225)84.02% 4389 - OTHER INSPECTION SERVICES $0 $0 $0 0.00%$0 ($9,092)$0 0.00% 44 - FINES & FORFEITURES ($864,300)($443,791)($41,204)51.35%($703,600)($489,931)($82,306)69.63% 4402 - PARKING VIOLATIONS ($408,000)($250,535)($19,815)61.41%($348,600)($311,232)($63,096)89.28% 4406 - CITY FINES FROM COURT ($456,300)($193,257)($21,389)42.35%($355,000)($178,699)($19,209)50.34% 45 - CHARGES FOR SERVICES ($4,310,900)($3,304,979)($1,028,660)76.67%($4,541,800)($4,081,055)($405,382)89.86% 4518 - ASSESSOR FEES ($140,000)($109,684)($35,188)78.35%($140,000)($138,238)($22,700)98.74% 4519 - PROPERTY SEARCH FEES ($45,000)($30,510)($3,515)67.80%($50,000)($31,799)($3,704)63.60% 4520 - OTHER GENERAL FEES ($57,000)($13,864)($165)24.32%($57,000)($16,920)($360)29.68% 4521 - PD SPEC EVENT REVENUE ($185,700)($178,675)($132,522)96.22%($224,000)($207,068)($168,432)92.44% 4522 - PD NON-SPEC EVENT REVENUE ($21,900)($19,467)($9,066)88.89%($36,500)($14,818)$0 40.60% 4523 - FD SPEC EVENT REVENUE ($124,000)($202,395)($184,614)163.22%($184,000)($206,794)($197,293)112.39% 4524 - FD NON-SPEC EVENT REVENUE ($40,000)($13,281)$0 33.20%($40,000)($19,014)$0 47.54% 4525 - STREET SPEC EVENT REVENUE ($9,700)($5,282)($1,581)54.46%($8,000)($6,400)($2,945)80.01% 4527 - PARKS SPEC EVENT REVENUE ($200)($139)($139)69.47%($200)$0 $0 0.00% 4529 - SIGNS SPEC EVENT REVENUE ($1,100)($261)($261)23.76%($1,100)($290)$0 26.34% 4532 - POLICE DEPARTMENT FEES ($2,500)($5,052)($643)202.06%($5,000)($5,312)($261)106.23% 4534 - FIRE DEPARTMENT FEES ($35,000)($19,118)($6,928)54.62%($35,000)($19,453)($643)55.58% 4538 - AMBULANCE SERVICE ($3,575,000)($2,608,907)($651,377)72.98%($3,600,000)($3,308,380)($6,928)91.90% 4540 - HAZARDOUS RESPONSE CHARGES $0 ($650)$0 0.00%$0 ($2,972)($651,377)0.00% 4551 - FUEL REVENUE $0 ($0)$0 0.00%$0 $0 $0 0.00% 4557 - STREET SERVICES $0 $0 $0 0.00%$0 $0 $0 0.00% 4560 - WEED CUTTING ($15,000)($6,846)($1,557)45.64%($16,000)($11,494)$0 71.83% 4561 - SNOW REMOVAL ($40,000)($60,256)$0 150.64%($80,000)($20,957)($1,557)26.20% 4572 - PARK FACILITY RENTALS ($35,000)($30,592)($1,103)87.40%($75,000)($71,146)$0 94.86% 4983 - SPEC EVENT EQUIP DISCOUNT $16,200 $0 $0 0.00%$10,000 $0 ($1,103)0.00% 48 - INTERNAL SERV CHRG ($2,814,900)($121,959)($8,725)4.33%($2,829,257)($172,086)($8,725)6.08% 4555 - ENG FEES CHG TO CONSTR FUNDS ($2,050,000)$0 $0 0.00%($2,100,000)($93,561)($8,725)4.46% 4811 - SERVICE CHARGE-COMMUNITY DEVEL ($634,400)($24,257)$0 3.82%($598,757)$0 $0 0.00% 4815 - SERVICE CHARGE-CENTRAL GARAGE $0 $0 $0 0.00%$0 $0 $0 0.00% 4816 - SERVICE CHARGE-INTERDEPARTMNTL $0 $0 $0 0.00%$0 $0 $0 0.00% 4822 - SERVICE CHARGE - IT ($130,500)($78,525)($8,725)60.17%($130,500)($78,525)($8,725)60.17% 4834 - EQUIPMENT RENTAL-RECYCLING $0 ($19,177)$0 0.00%$0 $0 $0 0.00% 49 - MISC REVENUES ($963,000)($2,513,725)($225,007)261.03%($2,539,170)($3,829,110)($459,694)150.80% 4901 - INTEREST $0 $0 $0 0.00%($120,700)($120,750)$0 100.04% 4907 - INTEREST - ACCOUNTS RECEIVABLE ($3,000)($1,363)($90)45.43%($3,000)($742)($119)24.74% 4908 - INTEREST-OTHER INVESTMENTS ($300,000)($2,128,140)($200,867)709.38%($1,750,000)($3,582,936)($408,064)204.74% 4910 - INTEREST-INSTALLMENT S/A ($475,000)($336,809)($1,283)70.91%($400,000)($5,356)($262)1.34% 4916 - CAPITAL GAINS ON INVESTMENTS $0 $14,392 $10,542 0.00%$0 ($21,003)($14,387)0.00% 4950 - SPONSORSHIP $0 $0 $0 0.00%$0 $0 $0 0.00% 4966 - OTHER REIMBURSEMENTS $0 $0 $0 0.00%$0 $0 $0 0.00% 20242023 1 GENERAL FUND REVENUES UNAUDITED BUDGET STATEMENT FOR THE MONTH ENDED SEPTEMBER 30, 2024 REVENUE CATEGORY BUDGET YEAR TO DATE SEPTEMBER 2023 % BUDGET BUDGET YEAR TO DATE SEPTEMBER 2024 % BUDGET 20242023 4972 - MISCELLANEOUS REVENUE ($177,000)($55,306)($27,308)31.25%($190,470)($91,711)($33,098)48.15% 52 - OTHER FINANCING ($1,822,600)$0 $0 0.00%($1,542,600)($104,597)$0 6.78% 5281 - TSF FROM DEBT SERVICE $0 $0 $0 0.00%$0 $0 $0 0.00% 5299 - TSF FROM OTHER FUNDS ($280,000)$0 $0 0.00%$0 ($104,597)$0 0.00% 53 - SALE-CAPITAL ASSETS ($25,000)($53,247)($827)212.99%($25,000)($21,067)($3,727)84.27% 2 GENERAL FUND EXPENDITURES UNAUDITED BUDGET STATEMENT FOR THE MONTH ENDED SEPTEMBER 30, 2024 EXPENDITURES BY DEPARTMENTS 2023 BUDGET YEAR TO DATE SEPTEMBER 2023 % BUDGET 2024 BUDGET YEAR TO DATE SEPTEMBER 2024 % BUDGET 0100 - GENERAL FUND $54,718,318 $42,037,255 $7,913,256 76.82%$57,014,671 $38,713,199 $3,968,220 67.90% 01 - GENERAL GOVERNMENT 01000010 - CITY COUNCIL $67,400 $42,961 $4,534 63.74%$65,702 $47,375 $4,875 72.11% 01000020 - CITY MANAGER $343,400 $215,027 $32,639 62.62%$334,194 $220,353 $23,131 65.94% 01000030 - CITY ATTORNEY $515,900 $364,385 $54,724 70.63%$550,498 $379,255 $39,049 68.89% 01000040 - HUMAN RESOURCES $803,700 $576,842 $88,146 71.77%$902,490 $645,412 $60,260 71.51% 01000050 - CITY CLERK $274,650 $221,237 $31,178 80.55%$358,802 $223,801 $22,286 62.37% 01000060 - ELECTIONS $122,700 $86,925 $10,771 70.84%$209,686 $106,218 $11,862 50.66% 01000071 - FINANCE ADMINISTRATION $878,100 $645,890 $91,482 73.56%$985,438 $676,355 $72,719 68.63% 01000072 - TAXES & INTEREST $60,000 $100,652 $4,581 167.75%$70,000 $58,147 $0 83.07% 01000090 - PURCHASING $303,100 $230,024 $34,311 75.89%$332,394 $234,753 $24,831 70.63% 01000110 - INFORMATION TECH DIV $1,676,100 $1,382,647 $157,286 82.49%$1,841,515 $1,454,116 $104,398 78.96% 01000120 - INSURANCE $1,109,400 $1,037,546 $121,757 93.52%$1,132,989 $1,060,614 $57,686 93.61% 01000130 - FACILITY MAINTENANCE $900,494 $719,858 $117,440 79.94%$1,456,367 $898,246 $99,533 61.68% 01000150 - OSHKOSH MEDIA $309,100 $238,409 $31,564 77.13%$328,655 $246,283 $21,872 74.94% 02 - PUBLIC SAFETY 01000211 - POLICE $15,972,289 $11,020,198 $1,762,941 69.00%$17,570,837 $12,047,763 $1,230,267 68.57% 01000214 - ANIMAL CARE $102,400 $102,398 $0 100.00%$105,000 $104,958 $0 99.96% 01000217 - AUXILIARY POLICE $6,800 $2,787 $38 40.98%$6,300 $1,617 $38 25.66% 01000218 - CROSSING GUARDS $108,300 $57,288 $7,181 52.90%$112,612 $57,960 $7,666 51.47% 01000230 - FIRE DEPARTMENT $15,040,000 $11,527,536 $1,750,798 76.65%$16,765,811 $11,514,309 $1,214,934 68.68% 01000240 - AMBULANCE $375,000 $0 $0 0.00%$396,775 $121,394 $11,590 30.60% 01000250 - HYDRANT RENTAL $650,000 $487,500 $54,167 75.00%$650,000 $487,500 $54,167 75.00% 01000290 - POLICE & FIRE COMMISSION $28,200 $21,248 $1,499 75.35%$50,200 $26,171 $0 52.13% 03 - PUBLIC WORKS 01000410 - PW ADMINISTRATION $236,900 $170,158 $25,837 71.83%$263,726 $192,340 $20,152 72.93% 01000420 - ENGINEERING $1,466,767 $910,388 $128,862 62.07%$1,394,472 $910,943 $100,413 65.33% 01000430 - STREETS $2,728,967 $2,027,213 $280,363 74.29%$3,184,061 $1,862,425 $278,612 58.49% 01000450 - CENTRAL GARAGE $438,200 $377,821 $47,015 86.22%$659,953 $321,036 $33,291 48.65% 04 - TRANSPORTATION 01000801 - ELECTRICAL $675,500 $506,712 $84,448 75.01%$773,456 $482,364 $51,127 62.36% 01000810 - SIGN $235,100 $182,630 $27,265 77.68%$273,850 $183,325 $20,966 66.94% 06 - CULTURE & RECREATION 01000610 - PARKS $2,210,265 $1,617,729 $221,284 73.19%$2,813,144 $1,834,086 $168,233 65.20% 01000620 - FORESTRY $489,600 $353,666 $41,950 72.24%$647,007 $407,456 $41,484 62.98% 07 - CONSERVATION & DEVELOPMENT 01000080 - CITY ASSESSOR $772,100 $353,371 $29,652 45.77%$757,505 $435,511 $29,413 57.49% 01000730 - ECONOMIC DEVELOPMENT $692,526 $477,145 $71,628 68.90%$742,059 $498,776 $49,038 67.22% 01000740 - PLANNING $781,312 $514,765 $80,611 65.88%$856,819 $556,539 $70,850 64.95% 08 - UNCLASSIFIED 01000911 - PATRIOTIC CELEBRATION $24,100 $28,015 $0 116.24%$24,100 $23,884 $0 99.11% 01000914 - UNCLASSIFIED $4,319,950 $5,436,285 $2,517,306 125.84%$398,255 $391,912 $43,477 98.41% Grand Total $54,718,318 $42,037,255 $7,913,256 76.82%$57,014,671 $38,713,199 $3,968,220 67.90% 2023 2024 3 PRELIMINARY BUDGET STATEMENT SPECIAL REVENUE TIF FUNDS FOR THE MONTH ENDED SEPTEMBER 30, 2024 ACCOUNT CURRENT MONTH YTD ACTUAL BUDGET BEGINNING FUND BALANCE YTD FUND BALANCE 0201 - SENIOR SERVICES REVOLVING FUND ($173,222)($197,145) Revenue ($4,554)($50,250)($64,000) Expense $2,558 $26,327 $63,017 0202 - CDBG REVOLVING LOAN FUND ($222,261)($341,470) Revenue ($100)($233,901)($250,000) Expense $11,690 $114,693 $249,999 0209 - BUSINESS IMPROVEMENT DISTRICT ($115,324)($167,700) Revenue $0 ($176,434)($222,110) Expense $20,811 $124,057 $255,000 0211 - RECYCLING ($2,929,299)($3,464,950) Revenue ($6,571)($1,121,922)($1,138,000) Expense $76,454 $586,271 $1,113,722 0212 - GARBAGE COLLECTION & DISPOSAL $45,794 ($433,101) Revenue ($3,643)($1,783,318)($1,805,000) Expense $156,529 $1,304,423 $1,800,291 0215 - POLICE SPECIAL FUNDS ($298,048)($438,712) Revenue ($4,782)($268,110)($141,431) Expense $5,443 $127,446 $277,970 0223 - STREET LIGHTING FUND ($223,220)($582,899) Revenue $0 ($1,060,300)($1,060,300) Expense $82,556 $700,621 $1,090,876 0224 - SPECIAL EVENTS ($667,978)$6,574,137 Revenue ($78,093)($646,169)$0 Expense $655,382 $7,888,284 $12,737,393 0227 - MUSEUM MEMBERSHIP FUND ($642,614)($646,532) Revenue ($4,174)($60,619)($79,000) Expense $5,737 $56,700 $237,723 0231 - SENIOR SERVICES ($34,681)($124,008) Revenue ($8,868)($589,253)($687,100) Expense $52,581 $499,926 $752,400 0235 - FIRE SPECIAL REVENUE ($408,607)($514,673) Revenue $0 ($189,069)($133,289) Expense $4,466 $83,003 $275,448 0239 - LIBRARY ($228,658)($1,108,743) Revenue ($32,181)($3,844,949)($4,080,036) Expense $331,901 $2,964,863 $4,079,973 0241 - MUSEUM ($97,648)($250,422) Revenue ($3,393)($1,053,447)($1,382,904) Expense $97,666 $900,674 $1,278,387 4 PRELIMINARY BUDGET STATEMENT SPECIAL REVENUE TIF FUNDS FOR THE MONTH ENDED SEPTEMBER 30, 2024 ACCOUNT CURRENT MONTH YTD ACTUAL BUDGET BEGINNING FUND BALANCE YTD FUND BALANCE 0242 - MUSEUM COLLECTIONS ($676,030)($703,264) Revenue ($2,987)($36,281)($3,000) Expense $0 $9,047 $56,900 0247 - CEMETERY ($324,220)($361,488) Revenue ($7,535)($378,280)($523,420) Expense $26,984 $341,013 $522,676 0249 - COMMUNITY DEVEL SPECIAL FUNDS ($162,571)($169,898) Revenue $0 ($7,327)$0 Expense $0 $0 $10,589 0255 - PARKS REVENUE FACILITIES ($686,862)($670,241) Revenue ($24,995)($230,126)($381,500) Expense $20,585 $246,747 $381,456 0256 - LEACH AMPHITHEATER ($96,803)($93,536) Revenue ($12,747)($68,545)($103,500) Expense $8,725 $71,813 $101,471 0257 - PUBLIC WORKS SPECIAL FUND $41,331 $72,528 Revenue ($11,276)($61,881)($630,000) Expense $9,551 $93,078 $627,711 0259 - POLLOCK WATER PARK ($78,600)$78,325 Revenue ($1,380)($338,569)($892,400) Expense $23,032 $495,494 $1,381,395 0271 - RENTAL INSPECTIONS ($42,317)($79,217) Revenue $0 ($36,900)$0 Expense $0 $0 $0 0301 - NEIGHBORHOOD IMPROV LOAN PRGRM ($275,692)($275,692) Revenue $0 $0 $0 Expense $0 $0 $218,100 0302 - HEALTHY NEIGHBORHOOD INITIATVE ($2,699,099)($2,417,013) Revenue ($11,198)($126,722)($60,000) Expense $87,611 $408,807 $698,689 0303 - COMMUNITY DEVLP BLOCK GRANT ($4,121,400)($4,121,400) Revenue ($67,423)($857,714)($807,095) Expense $67,423 $857,714 $3,736,228 0304 - LOCAL GO EDC REV LOAN PROGRAM ($2,020,545)($2,018,018) Revenue $2,139 $2,526 $0 Expense $0 $0 $450,000 0307 - SENIOR CENTER ($125,237)($125,239) Revenue $0 ($2)$0 Expense $0 $0 $3,000 5 PRELIMINARY BUDGET STATEMENT SPECIAL REVENUE TIF FUNDS FOR THE MONTH ENDED SEPTEMBER 30, 2024 ACCOUNT CURRENT MONTH YTD ACTUAL BUDGET BEGINNING FUND BALANCE YTD FUND BALANCE 0501 - GRAND OPERA HOUSE FUND $2,668,616 $2,703,813 Revenue $0 ($1)$46,216 Expense $4,907 $35,198 $9,316 0502 - TIF #25 CITY CENTR HOTEL $137,937 $73,235 Revenue $0 ($290,849)($287,000) Expense $0 $226,147 $150 0504 - TIF #26 AVIATION BUS PRK $3,602,924 $3,603,074 Revenue $0 $0 $0 Expense $0 $150 $200 0506 - PARKING RAMP FUND ($546,308)($449,365) Revenue ($6,798)($32,852)($110,000) Expense $104,182 $129,795 $368,762 0508 - TIF #27 N MAIN IND PARK $907,293 $469,789 Revenue $0 ($437,655)($247,000) Expense $0 $150 $23,200 0510 - TIF #28 - BEACH BUILDING REDEV ($34,942)($93,150) Revenue $0 ($58,358)($57,000) Expense $0 $150 $50,200 0512 - TIF #29 MORGAN DISTRICT ($30,475)($48,162) Revenue $0 ($17,867)($15,000) Expense $0 $180 $150 0514 - TIF #30 WASHINGTON BUILDING ($52,516)($110,079) Revenue $0 ($57,714)($55,000) Expense $0 $150 $45,200 0516 - TIF #31 BUCKSTAFF REDEVE ($48,224)($661,034) Revenue $0 ($620,500)($555,200) Expense $3,790 $7,690 $523,600 0518 - TIF #32 GRANARY REDEVELOPMENT ($5,237)($20,495) Revenue $0 ($15,408)($15,200) Expense $0 $150 $15,200 6 PRELIMINARY BUDGET STATEMENT SPECIAL REVENUE TIF FUNDS FOR THE MONTH ENDED SEPTEMBER 30, 2024 ACCOUNT CURRENT MONTH YTD ACTUAL BUDGET BEGINNING FUND BALANCE YTD FUND BALANCE 0519 - TIF #33 LAMICO REDEVELOPMENT ($282,021)($604,526) Revenue $0 ($322,655)($292,400) Expense $0 $150 $230,200 0520 - TIF #24 OSHKOSH CORP E-COAT ($6,208)($246,224) Revenue $0 ($240,166)($260,000) Expense $0 $150 $80,200 0522 - TIF #14 MERCY MEDICAL CENTER ($1,039,261)($1,648,549) Revenue $0 ($603,194)($585,115) Expense $0 ($6,094)$691,150 0524 - TIF #15 PARK PLAZA COMMERCE ST ($3,085,646)($3,351,837) Revenue $0 ($266,342)($260,000) Expense $0 $150 $130,200 0526 - TIF #16 100 BLOCK REDEVELOPMNT ($639,430)($792,107) Revenue $0 ($152,827)($150,600) Expense $0 $150 $85,200 0528 - TIF #19 NW INDUSTRIAL EXPANSN ($903,429)($1,191,696) Revenue $0 ($291,742)($301,000) Expense $3,325 $3,475 $150 0529 - TIF #08 S AVIATION ($28,964)($28,746) Revenue $0 $0 $0 Expense $0 $218 $5,435 0530 - TIF #17 CITY CENTER REDEVELOP ($573,740)($824,579) Revenue $0 ($374,963)($368,000) Expense $0 $124,125 $347,200 0532 - TIF #18 SOUTH WEST INDUSTRIAL $126,138 ($453,495) Revenue $0 ($580,384)($579,300) Expense $0 $750 $41,400 0533 - TIF #10 MAIN & WASH $26,550 $61,046 Revenue $0 $0 $0 Expense $0 34,496.00 $0 0534 - TIF #20 SOUTH SHORE REDEVELOP ($2,761,099)($2,736,796) Revenue $0 ($1,049)$0 Expense $2,143 $25,352 $4,556,135 0535 - TIF #11 OSH OFFICE CENTR ($62,915)($22,690) Revenue $0 $0 $0 Expense $0 $40,225 $0 0536 - TIF #21 FOX RIVER CORR ($540,501)($878,912) Revenue $0 ($524,381)($505,000) Expense $69,836 $185,970 $816,200 7 PRELIMINARY BUDGET STATEMENT SPECIAL REVENUE TIF FUNDS FOR THE MONTH ENDED SEPTEMBER 30, 2024 ACCOUNT CURRENT MONTH YTD ACTUAL BUDGET BEGINNING FUND BALANCE YTD FUND BALANCE 0537 - TIF #12 DIVISION ST ($807,748)($963,187) Revenue $0 ($155,590)($151,600) Expense $0 $150 $150,260 0539 - TIF #13 MARION RD/PEARL $587,190 $231,060 Revenue $0 ($358,503)($359,100) Expense $8 $2,372 $81,500 0540 - TIF #23 SW IND PARK EXP $2,696,042 $3,091,279 Revenue $0 ($23,401)($23,500) Expense $0 $418,637 $558,586 0580 - TIF #34 OSHKOSH CORP HEADQTRS $52,821 ($1,098,122) Revenue $0 ($1,151,093)($1,200,000) Expense $0 $150 $1,200,200 0581 - TIF #35 OSHKOSH AVE CORRIDOR ($1,540,309)($2,305,023) Revenue $0 ($764,865)($650,000) Expense $0 $150 $18,267 0582 - TIF #36 MERGE REDEVELOPMENT ($15,730)($360,967) Revenue $0 ($345,387)($322,200) Expense $0 $150 $300,200 0583 - TIF #37 AVIATION PLAZA ($28,933)($279,756) Revenue $0 ($250,973)($235,000) Expense $0 $150 $215,200 0584 - TIF #38 PIONEER REDEVELOPMENT ($638)($15,265) Revenue $0 ($14,777)($11,000) Expense $0 $150 $200 0585 - TIF #39 CABRINI SCHOOL REDEV ($39,367)($79,164) Revenue $0 ($39,946)($25,000) Expense $0 $150 $24,200 0586 - TIF #40 MILES KIMBALL REDEVEL $13,216 ($10,216) Revenue $0 ($23,612)($6,000) Expense $30 $180 $4,700 0587 - TIF #41 SMITH SCHOOL REDEVELOP $10,929 $1,004 Revenue $0 ($10,074)$0 Expense $0 $150 $11,200 0588 - TIF #42 MORGAN CROSSING II $2,975 $2,701 Revenue $0 ($424)$0 Expense $0 $150 $200 0589 - TIF #43 MILL ON MAIN $62,219 $62,388 Revenue $0 ($11)$0 Expense $0 $180 $400,150 8 PRELIMINARY BUDGET STATEMENT CAPITAL PROJECTS AND DEBT FUNDS FOR THE MONTH ENDED SEPTEMBER 30, 2024 ACCOUNT CURRENT MONTH YTD ACTUAL BUDGET BEGINNING FUND BALANCE YTD FUND BALANCE 0311 - SIDEWALK CONSTRUCTION FUND $3,348,127 $3,348,127 Revenue $0 $0 $0 Expense $0 $0 $0 0315 - STREET IMPROVEMENT FUND ($8,353,109)($8,353,109) Revenue $0 $0 $0 Expense $0 $0 $0 0317 - SPECIAL ASSESSMENT IMPROVEMENT ($16,056,207)($17,607,407) Revenue ($222,185)($2,190,626)($3,630,300) Expense $16,593 $639,426 $1,521,986 0321 - CONTRACT CONTROL FUND ($2,853,962)$17,590,506 Revenue $0 ($889,073)$0 Expense $2,909,134 $21,333,542 $74,209,306 0322 - ENTERPRISE CAPITAL FUND ($139,483)$6,103,550 Revenue $0 $0 ($663,000) Expense $676,645 $6,243,033 $105,282,939 0323 - EQUIPMENT FUND ($15,691,525)($10,982,361) Revenue $0 ($1,205,500)($1,205,500) Expense $1,903,331 $5,914,663 $24,615,076 0325 - PARKS IMPROVEMENT $1,493,266 $2,118,934 Revenue ($7,950)($216,638)$0 Expense $9,103 $842,306 $5,378,661 0327 - PARK SUBDIVISION IMPROVEMENT ($411,039)($429,239) Revenue ($600)($18,200)$0 Expense $0 $0 $0 0333 - TREE & BENCH MEMORIAL Revenue $0 ($15,077)($58,000)($189,143)$25,418 Expense $0 $229,638 $33,000 0335 - SPECIAL ASSESSMENT REPLACEMENT $0 ($2,321,783) Revenue ($293,514)($2,383,397)($2,250,000) Expense $0 $61,614 $0 0401 - DEBT SERVICE FUND ($1,551,959)($10,226,322) Revenue ($21,903)($15,132,247)($14,647,400) Expense $2,500 $6,457,884 $14,647,400 9 PRELIMINARY BUDGET STATEMENT ENTERPRISE FUNDS FOR THE MONTH ENDED SEPTEMBER 30, 2024 ACCOUNT CURRENT MONTH YTD ACTUAL BUDGET BEGINNING FUND BALANCE YTD FUND BALANCE 0503 - OSHKOSH CONVENTION CENTRE ($7,072,747)($7,298,413) Revenue ($210,033)($1,551,196)($2,515,900) Expense $268,226 $1,325,530 $2,402,060 0509 - PARKING UTILITY ($1,841,055)($1,848,388) Revenue ($7,553)($76,948)($109,600) Expense $4,888 $69,615 $207,639 0511 - TRANSIT UTILITY ($11,125,626)($9,690,775) Revenue ($1,249,708)($3,429,295)($7,224,344) Expense $478,423 $4,864,145 $15,827,305 0515 - IND PARK LAND ENTERPRISE FUND ($2,953,729)($2,979,069) Revenue ($25,000)($30,000)($500,000) Expense $464 $4,660 $32,600 0541 - WATER UTILITY ($71,102,406)($73,193,961) Revenue ($1,674,335)($14,776,461)($18,709,400) Expense $1,101,282 $12,684,907 $22,048,746 0551 - SEWER UTILITY ($68,701,307)($72,757,815) Revenue ($1,644,812)($15,370,680)($18,853,600) Expense $1,159,701 $11,314,172 $17,390,655 0561 - STORMWATER UTILITY ($78,437,779)($83,479,936) Revenue ($1,314,159)($12,066,772)($15,356,400) Expense $741,595 $7,024,615 $10,420,005 0571 - INSPECTION SERVICES ($2,614,447)($2,955,712) Revenue ($112,827)($1,114,328)($1,219,200) Expense $86,163 $773,063 $1,323,927 10 Beginning Balance Period Change Ending Balance OPERATING CASH TREASURY CASH - OPERATIONS $140,094,865.21 ($6,956,272.86)$133,138,592.35 0707 - TRUST FUNDS 80501 - CEMETERY TRUST $22,873.76 $390.53 $23,264.29 80615 - OPL MEMORIALS $1,241.63 $0.10 $1,241.73 80801 - FISK-GALLUP TRUST $31,508.27 $31,508.27 TRUST AND INVESTMENTS TREASURY CASH - OPERATIONS $31,341,436.25 $149,739.44 $31,491,175.69 0227 - MUSEUM MEMBERSHIP FUND $102,069.12 $447.70 $102,516.82 0242 - MUSEUM COLLECTIONS $680,926.43 $2,986.69 $683,913.12 0541 - WATER UTILITY $1,254,049.26 $5,500.54 $1,259,549.80 0551 - SEWER UTILITY $2,222,532.58 $29,205.99 $2,251,738.57 0561 - STORMWATER UTILITY $588.40 $2.58 $590.98 0707 - TRUST FUNDS 80501 - CEMETERY TRUST $1,303,875.75 $13,668.29 $1,317,544.04 80502 - HARVEY C CLUTE TRUST $74.07 $0.32 $74.39 80503 - HEYMAN TRUST $39,398.47 $237.66 $39,636.13 80504 - ROBERT J HUME TRUST $1,459.69 $6.40 $1,466.09 80505 - AMBER H MAXWELL TRUST $8,146.98 $66.14 $8,213.12 80506 - JOHN FRANCIS ROBERTS TRUST $2,705.02 $11.86 $2,716.88 80507 - LOUISE SARAU TRUST $5,890.08 $25.82 $5,915.90 80601 - OACF OPLCIF HOXTEL $28,569.36 $441.12 $29,010.48 80605 - OACF OPLCIF ARCHER $2,933.23 $45.30 $2,978.53 80607 - OACF OPLCIF A GRUENWALD $4,412.59 $68.14 $4,480.73 80609 - OACF OPLCIF G HILTON $18,904.43 $291.90 $19,196.33 80612 - OACF OPLCIF E W KELSH $4,401.21 $67.97 $4,469.18 80613 - OACF OPLCIF G KENNY $15,531.27 $239.80 $15,771.07 80618 - OACF OPLCIF SCHUSTER BOOKS $272,867.25 $4,213.08 $277,080.33 80627 - OACF OPLCIF S ZELLMER $138,112.44 $2,132.46 $140,244.90 80628 - JOHN HICKS TRUST FUND $194,306.12 $792.85 $195,098.97 80629 - OACF DEVELOPMENT & SUPPORT $708,688.15 $12,446.36 $721,134.51 80630 - OACF FACILITY IMPROVEMENT $1,908,616.38 $29,469.14 $1,938,085.52 80631 - OACF PROGRAMMING SUPPORT $1,270,513.68 $19,616.80 $1,290,130.48 80632 - OACF TECHNOLOGY $1,287,746.89 $19,882.90 $1,307,629.79 80633 - OACF COLLECTION IMPROVEMENT FUND $1,260,273.69 $19,555.75 $1,279,829.44 80634 - OACF PRO SUPP FUND - MARY MALNAR $31,248.11 $482.49 $31,730.60 80635 - OACF TECH FUND - AV TRUST $40,585.92 $626.66 $41,212.58 80636 - OACF TECH FUND - JOHN NICHOLS $66,620.72 $1,028.61 $67,649.33 80637 - OACF OPLCIF-G JACKSON $2,640.80 $40.78 $2,681.58 80638 - OACF OPLCIF-W STEIGER $17,095.16 $263.96 $17,359.12 80640 - OACF RON METZ CENTENNIAL FUND $38,750.80 $580.51 $39,331.31 80642 - GEORGE HILTON LIBRARY & MUSEUM TRST $4,245.30 $230.30 $4,475.60 80643 - GEORGE HILTON SPECIAL LIBRARY TRUST $991.20 $53.73 $1,044.93 City of Oshkosh Cash and Investment Report For the Month Ended September 30, 2024 11 Beginning Balance Period Change Ending Balance City of Oshkosh Cash and Investment Report For the Month Ended September 30, 2024 80644 - FRANK & ANNA ROJAHN TRUST $10,230.46 $279.26 $10,509.72 80645 - MARGUERITE E ZELLMER TRUST $11,854.32 $637.40 $12,491.72 80646 - 0ACF CONVENTION CENTER MAINT FUND $335,729.70 $5,029.39 $340,759.09 80647 - OACF POLICE DEPT FUND $305,718.14 $4,780.20 $310,498.34 80650 - ABBEY S HARRIS TRUST $1,755.41 $95.18 $1,850.59 80651 - OPL-CIF-RASMUSSEN $56,600.16 $873.92 $57,474.08 80652 - OPL-CIF-ROJAHN $4,765.54 $73.56 $4,839.10 80701 - ETHEL J BEHNCKE MUSEUM TRUST $162,207.51 $710.94 $162,918.45 80702 - WILLIAM E BRAY MUSEUM TRUST $11,874.51 $203.13 $12,077.64 80703 - FREDERICK S & MARION H DUROW TRUST $3,162,964.06 $21,904.00 $3,184,868.06 80704 - LONA & EDWARD G KITZ TRUST $97,656.19 $2,278.68 $99,934.87 80705 - RICHARD KITZ DIRECTORS TRUST $167,975.91 $736.22 $168,712.13 80706 - MUSEUM ENDOWMENT TRUST $463,199.07 $6,457.58 $469,656.65 80707 - R KITZ BEQUEST $247,268.32 $3,075.56 $250,343.88 80801 - FISK-GALLUP TRUST $5,581.80 $24.46 $5,606.26 80802 - EMMA J GOULD TRUST $4,373.75 $19.17 $4,392.92 80803 - SOPHIE L HUHN TRUST $5,061.86 $22.19 $5,084.05 80804 - JULIA L STANHILBER LIB & PKS TRUST $770,876.91 $2,743.08 $773,619.99 80805 - JULIA L STANHILBER PARKS TRUST $1,438.12 $6.30 $1,444.42 INVESTMENTS-DEPRECIATION FUND 0541 - WATER UTILITY $161,699.45 $2,124.86 $163,824.31 INVESTMENTS-REVENUE BOND RESERVE 0541 - WATER UTILITY $5,252,474.71 $52,567.91 $5,305,042.62 0551 - SEWER UTILITY $5,896,155.13 $47,500.67 $5,943,655.80 0561 - STORMWATER UTILITY $8,252,674.13 $60,970.30 $8,313,644.43 12 CASH ON HAND FOR THE MONTH ENDED SEPTEMBER 30, 2024 Ending Balance Ending Balance Ending Balance MASTER 38,883,937.67 ARPA FUNDS 19,926,712.04 OPL 1,241.73 Payroll - 2019A GO BONDS 5,698,862.58 Fisk Gallup 31,508.27 Payables - 2019B GO NOTES 12,672,955.37 Cemetery 23,264.29 General 2,339,925.11 2019C Storm 5,642,344.62 TOTAL BANK BAL 56,014.29 Museum Special - 2019D Sewer 20,715,711.02 Tax/Epay - 2019E Water 764,523.56 Bid - 2023B Storm 6,261,068.16 Pollock Pool - 2023A GO BONDS 7,076,843.02 Museum Paypal - 2023C Water 7,702,272.24 Parks CC - Library CC - TOTAL BANK BAL 86,461,292.61 CFCU - Tax 6,651,636.19 TOTAL BANK BAL 47,875,498.97 POOLED CASH Trust AcountsDEBT Accounts 13 D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Receipt & Filing of Minutes - Museum Arts and Culture Board, 09.11.2024 A t t a chment sAttachments MAC Minutes 09.11.2024 Minutes of the September 11, 2024 Museum Arts and Culture Board Meeting Page 1 of 3 Minutes of the September 11, 2024 Museum, Arts and Culture Board Meeting (Approved at the October 9, 2024 Board Meeting) The September meeting of the Oshkosh Public Museum (OPM) Museum, Arts and Culture (MAC) Board was held Wednesday, September 11, 2024, in the Galena Room of the Museum. Chair Vicky Redlin called the meeting to order at 4:30 p.m. The roll was taken by Administrative Assistant Theresa Books. Present at Roll: Board Chair Vicky Redlin, Board Members Becky Matzke, Drew Mueske, Alternates Erron Hundt and Carrie Olson Excused: Vice-Chair Rebecca Doe Brown Absent: Board Member/Mayor Matt Mugerauer With Ms. Brown out, Chair Redlin appointed Ms. Olson. With Mr. Mugerauer out, Chair Redlin appointed Ms. Hundt. Also Present: Museum Director Anna Cannizzo, Curator of Education Neal Matherne, and Administrative Assistant Theresa Books recording the Minutes. There were no citizen statements to the Board. Consent Agenda items included: A. Minutes of the August 14, 2024, Board Meeting B. Receipt and Filing of 2nd Quarter Reports for Museum Funds Held at the Oshkosh Area Community Foundation MOTIONS: Approve Consent Agenda Items. (Olson; second Mueske) CARRIED: Yes (5) Hundt, Matzke, Mueske, Olson, Redlin Director Cannizzo presented details regarding the Membership and Collections Budgets. She reported that she and Ms. Books met with the Finance department to review the Museum’s budgets prior to meeting with City Manager Rohloff on September 17th. The three budgets that the Museum prepares are the Operating, Collections Fund, and the Membership Fund. The MAC Board oversees and approves two of these budgets. The Collections Fund is a trust held by the City that can only be used for the care, interpretation, and improvement of the Museum's permanent collection. Additionally, the interest earned from the Museum Fund held at the Oshkosh Area Community Foundation (OACF) can be used only for Minutes of the September 11, 2024 Museum Arts and Culture Board Meeting Page 2 of 3 collections. There are very few changes to this budget from last year. Additional funds have been added for minor equipment to care for and maintain the collection: a specialized vacuum to aid in care of the collection and a new camera that will be used for the ongoing documentation of the collection. Funds were added for outside expert assessments for the collection which includes: conservation, tribal visits or assessments, and other experts such as Heritage Lighting, a Tiffany lighting expert that assisted with bulb replacement and maintenance for the Landscape Window on the landing of the main staircase. Director Cannizzo asked if there were any questions. Ms. Hundt asked about the software “Climate Notebook.” Director Cannizzo explained it is a program that lets staff monitor the environment in the individual galleries. An example: the Clans Figures must remain at a range of humidity so that the wood carvings don’t crack. This program provides details of how stable the temperature and relative humidity are in the room. Director Cannizzo then reviewed details of the Membership Budget. She noted that it is also a trust fund. It is used for a number of activities such as education and enrichment programming, outside exhibit rentals & internal temporary exhibit curation, publications, signage, mailings etc. Interest from trusts and bequests are often transferred into this fund. There are very few changes to this budget this year. The most significant funding request is to add another part-time LTE Visitor Services position. Staff anticipate a greater need for a front of house position due to operational needs associated with hosting significant exhibitions, events, and programming. Currently the Museum has two Visitor Services positions, with full-time staff assisting with coverage. Having a third position will allow greater flexibility among the Visitor Services staff, and would be more cost effective and efficient than having full-time staff dedicate working hours to this area of operations. Dr. Matherne noted that Visitor Services staff are well trained. Their expertise in the store and admissions area make them able to quickly adjust to the many changes of details that occur; such as group attendance and other large fluctuations of visitors as well as point of sale details. Also requested are: funds for a new Volunteer software program. Dr. Matherne noted that he has worked with the program “Better Impact.” It meets museum standards for quality and the people at this company are extremely helpful as new parts of the software need to be implemented. Director Cannizzo noted the budget line for final payments for the visiting exhibition “Tiffany’s Gardens in Glass,” as well as internal exhibition curation and programming. She noted that because Ms. Stel seeks sponsorship for larger exhibitions, some of the costs may be offset with sponsor commitments. When there were no further questions, President Redlin asked for a motion. MOTION: The Board approve the budgets as presented. (Matzke; second Olson) CARRIED: Yes (5) Hundt, Matzke, Mueske, Olson, Redlin Dr. Matherne began the Education and Programming Report noting that Día de los Muertos planning continues. Some things will be similar to the previous two years and some things will be new this year. Education Intern Emiliano Rodriguez, UW-Milwaukee Museum Studies, has been working at OPM through the summer months on a project that was determined from feedback at last year’s Día event. It was realized that visitors enjoy all of the festivities, but would like to know Minutes of the September 11, 2024 Museum Arts and Culture Board Meeting Page 3 of 3 a little more about the details. Such as why marigolds, sugar skulls and other things are significant for this event. Emiliano does education outreach for the Milwaukee Public Museum, he did his undergraduate here in Oshkosh and did his museum assessment here at OPM. There will be additional interpretive panels. More training will be given to volunteers this year so they are more informed about Día and can answer more questions. Additionally, more Spanish interpretation will be available throughout that day. Dr. Matherne is specifically recruiting Spanish speaking volunteers. The Día de los Muertos event is planned for Saturday, November 2, 10:00 am - 4:30 pm (Museum hours) it is a free event for the community. Dr. Matherne encouraged MAC Board members to let him know if they are available to volunteer. Shifts are 9:00-12:30 and 12:15 – 4:38. That concluded the Education and Programming Report. Chair Redlin requested the Director’s Report. Director Cannizzo began her report with facility updates. The Waldwic Gallery construction area is still closed to address outstanding punch list items. One item: a small leak in the roof was identified – some new ceiling tiles and sheet rock are needed to restore that area. She does not have a date that staff will be able to take occupancy. Just today she learned that the new security cameras will be installed October 16-18. These will be centralized at the police department so that if they need to respond to an alarm, camera read outs will help them know what they will be dealing with. Staff will wait to install the exhibit in the Waldwic Gallery until the cameras are in place. The exterior signage project is ongoing. City staff are in the process of working through the design proposal drafts and determining lighting and other details. For staffing updates, Director Cannizzo reported that the Assistant Director/Chief Curator position was posted for about three weeks and closed on September 8th. She is reviewing applications and is hopeful to schedule interviews in the next few weeks. The Archivist position has been updated and sent to HR for review. The process to recruit for this position will wait until the Assistant Director/Chief Curator is seated because the Assistant Director will serve as the Archivist’s supervisor. It is hoped to fill this position by the end of the year. That concluded the Director’s report. With no additional agenda items Chair Redlin asked for a motion to adjourn. MOTION: Adjourn (Hundt; second Mueske) CARRIED: Voice Vote The meeting adjourned at 5:18 p.m. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mike Stanley, Fire Chief D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-564 Approve Inter-Agency Agreement Between Winnebago County and City of Oshkoshfor Type II Hazardous Material (Hazmat) Response Services for 2025 B A C KGRO UN DBACKGROUND The Oshkosh Fire Department has historically had an Inter-Agency Agreement between Winnebago County and the City of Oshkosh For Type II Hazardous Material Response Services. A N A L Y SI SANALYSIS This would be a renewal for 2025 to continue the agreement to participate in the Winnebago County Hazmat Emergency Response Plan. The Oshkosh Fire Department would continue to provide initial emergency response to hazardous substance releases to assist fire districts within the County when requested. FI SC A L I M P A CTFISCAL I M P A C T The Oshkosh Fire Department will be compensated through the Local Emergency Planning Committee (LEPC) budget for the purpose of hazmat equipment at the rate of $9,000.00 per year. These funds will be deposited in account 0235-0230-4240. REC O M M E N D A TI ONRECOMMENDATION The recommendation would be that Common Council approve continuing this agreement with Winnebago County so that we can continue to this mutually beneficial relationship. A t t a chment sAttachments RES 24-564 HAZMAT Contract 2025 unsigned 11/12/2024 24-564 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE INTER-AGENCY AGREEMENT BETWEEN WINNEBAGO COUNTY AND CITY OF OSHKOSH FOR TYPE II HAZARDOUS MATERIAL (HAZMAT) RESPONSE SERVICES FOR 2025 INITIATED BY : OSHKOSH FIRE DEPARTMENT WHEREAS, the Oshkosh Fire Department provides hazardous material response services through contract with the State of Wisconsin Department of Military Affairs, Division of Emergency Management; and WHEREAS, the Oshkosh Fire Department has previously provided county wide hazardous material response services through Agreement with Winnebago County; and WHEREAS, Winnebago County has requested the Oshkosh Fire Department to continue to provide these services within the County for calendar year 2025. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached Agreement with Winnebago County for Hazardous Materials Response Services from January 1, 2025 through December 31, 2025 is hereby approved and the proper City officials are hereby authorized to execute and deliver the agreement in substantially the same form as attached hereto, any changes in the execution copy being deemed approved by their respective signatures, and said City officials are authorized and directed to take those steps necessary to implement the terms and conditions of the Agreement. INTER-AGENCY AGREEMENT BETWEEN WINNEBAGO COUNTY AND CITY OF OSHKOSH FOR TYPE II HAZARDOUS MATERIAL (HAZMAT) RESPONSE SERVICES January 1, 2025 – December 31, 2025 THIS AGREEMENT is entered into pursuant to the authority provided by Section 66.0301, Wisconsin Statutes, as to inter-governmental cooperative agreements; pursuant to Section 323.60, Wisconsin Statues, as to general Emergency Response requirements and pursuant to Section 323.15, relating to the powers and authority of Emergency Management. WHEREAS, Winnebago County, a municipal corporation, whose address is 112 Otter Avenue, Oshkosh, Wisconsin 54901 (hereinafter referred to as “County”) and the City of Oshkosh, a municipal corporation, whose address is 215 Church Avenue, Oshkosh, Wisconsin 54901, (hereinafter referred to as “City”) desire to enter into an inter-governmental agreement regarding TYPE II Hazardous Material (HAZMAT) Response Services; and WHEREAS, County desires to provide fiscal resources as herein specified in this agreement and in order to enhance the county-wide use of City’s HAZMAT Response Team by County; and WHEREAS, City is able and willing to provide such services in accordance with its hazardous material plan, upon the request of the Local Emergency Planning Committee (hereinafter referred to as “LEPC”) or the Winnebago County Emergency Management Director, as its designee. NOW, THEREFORE, in consideration of the above premises and the mutual covenants of the parties hereinafter set forth, the receipt and sufficiency of which is acknowledged by each party for itself, the COUNTY and CITY do agree as follows: I. DEFINITIONS 1.01 HAZARDOUS SUBSTANCE: A “hazardous substance” is as defined pursuant to Section 42 U.S.C.A. Sec. 9601(4) or those substances designated by the administrator of the U.S. Environmental Protection Agency, pursuant to 42 U.S.C.A. Sec. 9602(a), as such Statutes and shall include, but not shall be limited to, flammable liquids or substances. 1.02 SUBSTANCE RELEASE: “Substance Release” is defined as the release or spill of a hazardous substance as defined in Sec. 1.01 of this agreement. 1.03 SUBSTANCE RELEASE RESPONSE: “Substance Release Response” is defined as those activities undertaken by and authorized by the City’s HAZMAT Response Team throughout Winnebago County at the request of the LEPC or Emergency Management Director or designees to provide adequate emergency response to hazardous substance release. 1.04 CITY HAZMAT RESPONSE TEAM: The Fire Chief or his designee shall supervise and direct operations of the City Response Team. II. PURPOSE OF AGREEMENT 2.01 It is the intended purpose of the parties to this agreement to develop a HAZMAT Plan for County-Wide HAZMAT Emergency Response and to provide HAZMAT Response Team services to fire districts throughout Winnebago County. Such services shall be limited to an initial emergency response to hazardous substance release. III. EMERGENCY RESPONSE FUNDING 3.01 During the term of this agreement, County shall provide through its LEPC Budget matching funds to the City for the purpose of purchasing HAZMAT equipment. Said funding shall be contingent upon County receiving sufficient funding from the State for that specific purpose. Funding by County to City pursuant to this agreement shall be $9,000.00 per year. IV. TERM 4.01 The term of this agreement shall commence on the 1st day of January, 2025 and shall terminate as of the end of the day on the 31st day of December, 2025. 4.02 This agreement may be renewed by the parties, upon the mutual agreement of both parties, on a year by year basis. 4.03 This agreement may be renegotiated upon written notice by either party to the opposite party on or before June 30 of any agreement year. The parties hereto agree to renegotiate in good faith the terms and conditions of this agreement. 4.04 Written notice of non-intent to renew this agreement shall be provided by the terminating party to the opposite party on or before October 31 of any calendar year when this agreement is in effect. V. FAILURE TO APPROPRIATE FUNDS 5.01 The failure of Winnebago County Board of Supervisors to appropriate sufficient funds in any year covered by this agreement shall be cause for automatic termination of this agreement. VI. HOLD HARMLESS AND INDEMNIFICATION 6.01 City agrees to at all times during the term of this agreement, indemnify, save harmless and defend the County, its boards, commissions, agencies, officers, employees and representatives against any and all liability, loss, damages, costs or expenses, whether personal injury or property damage, which the County, its officers, employees, agencies, boards, commissions and representatives may sustain, incur or be required to pay by reason of the provider furnishing the services or goods required to be provided under this agreement, provided, however, that the provisions of this Section shall not apply to liabilities, losses, charges, costs or expenses caused by or resulting from the acts or omissions of the County, its agencies, boards, commissions, officers, employees or representatives. 6.02 County agrees to at all times during the term of this agreement, indemnify, save harmless and defend the City, its boards, commissions, agencies, officers, employees and representatives against any and all liability, loss, damages, costs or expenses, whether personal injury or property damage, which the City, its officers, employees, agencies, boards, commissions and representatives may sustain, incur, be required to pay by reason of any negligent acts, errors or omissions of the County, pursuant to this agreement, provided however, that the provisions of this Section shall not apply to liabilities, losses, charges, costs of expenses caused by or resulting from the acts or omissions of the City, its agencies, boards, commissions, officers, employees or representatives. VII. DISCRIMINATION 7.01 During the term of this agreement the parties mutually agree not to discriminate against any person, whether a recipient of services (actual or potential), an employee, or an applicant for employment on the basis of race, religion, sex, handicap, national origin, age, cultural differences, sexual preference, marital status, or physical appearance. Such equal opportunity shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff, termination, training, rates of pay, or any other form of compensation. VIII. ENTIRE AGREEMENT 8.01 The entire agreement of the parties is contained herein and this agreement supersedes any and all oral agreements and negotiations between the parties relating to the subject matter hereof. IN WITNESS WHEREOF, the CITY and the COUNTY have executed this agreement on the _ day of _______________, 2024. CITY OF OSHKOSH (“CITY”) WINNEBAGO COUNTY (“COUNTY”) By: ___________________________ By: __________________________ Mark Rohloff, City Manager Jon Doemel, County Executive By: __________________________ By: __________________________ Diane Bartlett, City Clerk Julie Barthels, County Clerk By: __________________________ Julie Calmes, City Finance Director By: __________________________ Mike Stanley, City Fire Chief Drafted by: John Bodnar Corporation Counsel for Winnebago County Redrafted 1/2/98 Amended Signature Lines 10/21/24 HZMTCNTR TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Kelly Nieforth, Director of Community Development D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-566 Approve 2025 Business Improvement District Operating Plan and Budget ($269,300.00) (Business Improvement District Recommends Approval) B A C KGRO UN DBACKGROUND The Downtown Oshkosh Business Improvement District (BID) is required to develop an annual operating plan and budget which includes a calculation of assessment according to the statutory formula. The contents of the plan are mandated by State statutes and have been approved by the City Attorney as consistent with statutory requirements. The Common Council's role is to review and approve or deny the operating plan and budget as presented. Any suggested changes or alterations to the plan or budget must be referred back to the BID Board for their consideration. A N A L Y SI SANALYSIS The proposed assessment for 2025 remains unchanged from 2024 at $140,610.00 The minimum and maximum assessments will not be increased for 2025. As a whole, the assessed property value of the BID is currently $59,613,900. The BID has also committed to raising additional funds from sponsorships and intend to receive event income that can be applied to the 2025 budget. The BID will also use $50,000 of ARPA funds that were allocated by the Common Council this summer to their 2025 budget. The BID received $50,000 in 2024, and will receive $50,000 in 2025 and $50,000 in 2026 for a total of $150,000. FI SC A L I M P A CTFISCAL I M P A C T The BID is a self-assessing entity and receives no direct City funding for their operating budget but does receive in-kind services from various City departments. REC O M M E N D A TI ONRECOMMENDATION The BID Board recommended approval of the 2025 Business Improvement District Operating Plan and Budget at their October 22, 2024 meeting. The Common Council approves the 2025 Downtown Oshkosh Business Improvement District Operating Plan and Budget. A t t a chment sAttachments RES 24-566 2025 BID Operating Plan and Budget 11/12/2024 24-566 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE 2025 BUSINESS IMPROVEMENT DISTRICT OPERATING PLAN AND BUDGET ($269,300.00) INITIATED BY : DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT BOARD BID BOARD RECOMMENDATION: Approved BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached Downtown Oshkosh Business Improvement District 2025 Operating Plan and Budget in the amount of $269,300.00 and carried forward reserves and revenues is hereby approved and adopted. DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT 2025 OPERATING PLAN BID Board Approved: October 22, 2024 Common Council Approved: TABLE OF CONTENTS DOWNTOWN OSHKOSH BID DISTRICT BOUNDARIES .............................................................. 1 INTRODUCTION ..................................................................................................................... 2 THE BID LAW ......................................................................................................................... 2 2025 OPERATING PLAN AND ASSESSMENT ............................................................................. 3 PROGRAM CATEGORIES…………………………………………………………………………………………………………3 ORGANIZATION ..................................................................................................................... 6 RELATIONSHIP TO DOWNTOWN PLANNING ........................................................................... 7 DOWNTOWN OSHKOSH BID ASSESSMENT METHOD .............................................................. 8 APPENDIX A - BUDGET ……………………………………………………………………………………………………………9 APPENDIX B - ASSESSMENT ROLL ......................................................................................... 10 APPENDIX C - WISCONSIN STATUTES, SECTION 66.1109 ....................................................... 12 APPENDIX D - LEGAL OPINION ............................................................................................. 14 APPENDIX E - DOWNTOWN OSHKOSH BID BOARD ROSTER .................................................. 15 Downtown Oshkosh Business Improvement District Boundaries In general, the boundaries of the Downtown Oshkosh Business Improvement District are the Fox River on the south, Division St. on the west, Parkway Ave. on the north and Jefferson St./State St. on the east. INTRODUCTION In 1980, the Common Council adopted the Downtown Redevelopment Plan and Implementation Strategy. The Plan recommended increasing organizational efforts between the public and private sectors as well as establishing a voluntary special assessment district. A follow-up study, Planning Report - Central City Oshkosh, approved by the Common Council in 1987, expanded various elements of the previous plan and in particular recommended the creation of a management vehicle and funding base to serve the downtown area. The management tool recommended was a Business Improvement District. The Downtown Oshkosh Business Improvement District (BID) is an essential entity to the Central Business District of Oshkosh. The BID, created in 1987, h as maintained its initial premise to retain available free parking in the downtown, as well as proactively support revitalization efforts. Through the BID, property owners assess themselves to pay for activities to enhance and improve the downtown and to bring customers to the area. The downtown continues to change as the mix of residential, commercial and professional occupants fill the district. The BID welcomes these changes as opportunities to continue economic development in our central city. BID LAW On April 6, 1984, the State of Wisconsin passed a law (Act 184), which allows for the creation of Business Improvement Districts. The law authorizes cities, villages and towns to create one or more business improvement districts to allow businesses within those districts to develop, manage, maintain and promote their districts and to establish an assessment method to fund these activities. A BID must be a geographic area within a municipality consisting of c ontiguous parcels that are subject to real estate taxes. The formation of a Business Improvement District allows downtown business people, property owners, merchants, City officials and others to work together to determine what needs to be done to upgrade and strengthen the downtown and to pay the cost of those efforts, in whole or in part. It is a way for downtown stakeholders to decide what they want and to finance it. A BID is the best available method for business people to organize, coordinat e marketing and promotion efforts, provide management and maintenance programs and encourage business development. It affords property owners and business people a viable role in directing those affairs within the district. It also ensures that all beneficiaries of District programs participate in the funding of the programs. Appendix C is a copy of the Wisconsin Statutes Section 66.1109, regarding business improvement districts. DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT 2025 OPERATING PLAN AND ASSESSMENT The Downtown Oshkosh BID has established allocations for the 2025 Operating Plan for each program category after reviewing previously supported activities and soliciting proposals for events. All costs related to the program categories listed below will be incurred in the calendar year 2025. The Downtown Oshkosh Business Improvement District Board will carry out the proposed program of activities listed below and as shown on the Budget in Appendix A of this Plan. The budget is separated into the following categories; Leadership, Recruitment/Retention/Mural Grants, Events, Advertising, Gift Card Program, Arts & Beautification, Storage Unit, Sponsorships/Income and Reserves/Capital Improvements. The BID will assess itself $140,610.00 in 2025. PROGRAM CATEGORIES Leadership $144,000 Oshkosh Convention and Visitors Bureau Service Contract (Staff & Benefits) $128,000 The BID contracts with the Oshkosh Convention and Visitors Bureau for the services of the BID Manager and Events & Marketing Coordinator who are full-time employees of the BID. Expenses from this line item also include postage, employment benefits and other payroll/salary related expenses. Website Maintenance & Office Supplies $5,000 Expenses from this line item will cover any costs associated with the downtownoshkosh.com website. This line item will also cover any needed office supply costs such as (but not limited to) envelopes, business cards, folders, etc. Strategic Planning $10,000 In 2024, the Downtown BID engaged in strategic planning workshops to define its direction as the downtown area evolves and expands. The new strategic plan will be completed in 2025. Training $1,000 $1,000 of BID funds will be dedicated to training so BID staff can attend conferences, training seminars and experience other learning opportunities. Grant Programs $20,000 Money to be disbursed based on approved applications submitted; grant amounts vary based on requested/approved grant amounts Recruitment Fund Grant The Recruitment Fund Grant is offered as an incentive tool to recruit small businesses to fill vacant spaces and energize the downtown. This grant can be used for leasehold improvements, signage, fixtures and inventory/equipment. Recruitment print materials are also taken from this line item. Beautification Grant Program The Beautification Grant Program was created to provide funds to businesses and/or property owners within the BID to assist with exterior building improvements including but not limited to facades, windows, doors and signage. The purpose of this grant is to improve the business climate in Downtown Oshkosh, enhance the quality of life and to encourage the development and maintenance of the buildings within the Business Improvement District. Beautification print materials are also taken from this line item. Mural Grant Program The Mural Grant Program was established to provide funds to property owners/artists within the BID to encourage exterior artwork that contributes to the beautification and economic vitality of the Downtown Oshkosh BID. Events $54,500 Waterfest $2,500 Waterfest is a summer concert series that occurs on Thursday nights at the Leach Amphitheater, brought to the community by the Oshkosh Chamber of Commerce. The event brings a significant number of visitors to the downtown area, many of whom patronize downtown businesses before and after the event. Wine Walk $10,000 This is a BID event that happens two times throughout the year. The purpose of this event is to have attendees shop & explore Downtown Oshkosh while enjoying samples of wine within each participating business. Holiday $15,000 Previously ran for many years by the Oshkosh Chamber of Commerce, the BID continues the tradition of holding a nighttime parade in Downtown Oshkosh in the month of November. This is a great community event that brings thousands of people to the downtown area. The BID also will hold ‘Reindeer in the Square’ that includes live reindeer, music and other activities. Farmers Market $5,000 With over 140 vendors every Saturday morning, the Downtown Market brings the Oshkosh community fresh, in-season produce, meats, flowers, hand-crafted items and more. It is a major attraction that brings thousands of people downtown each week. This event takes place every Saturday from 8:00am-12:30pm on the 400 and 500 blocks of N Main Street and 100 block of Church Avenue. Music Programming $15,000 In an effort to create more programming and general activity downtown, the BID will host music in Opera House Square to promote local musicians, draw people downtown and create a fun, family-friendly weekly activity for the community. Downtown Chalk Walk $4,000 2025 will be the 12th annual Chalk Walk event in Downtown Oshkosh. Chocolate Stroll $500 Funds will cover the cost of expenses for the BID’s annual Chocolate Stroll event. Downtown Events $2,500 An additional $2,500 has been budgeted for new and other miscellaneous downtown events and activities throughout 2025. Advertising $15,000 The Advertising budget and will be used to promote and market Downtown Oshkosh throughout 2025 through a variety of different outlets including social media, newspaper advertisements, print advertising and more. Gift Card Program $1,000 Funds used to support the ACH pooling account, including the monthly fee of the program and transaction fees. Arts & Beautification $33,000 Monthly Maintenance $10,000 The Downtown BID maintains many different beautification efforts throughout the downtown area from seasonal banners and tree lightings to murals and garbage cleanup. $10,000 will be dedicated to ensuring the various efforts can be maintained throughout the year. Seasonal Plantings $20,000 These funds will be used for flowers for the BID’s 104 flower pots and 20+ bump outs as well as holiday greens and decor for the pots in the winter months. Seagull Mitigation Project $3,000 The BID contracts with the U.S. Department of Agriculture’s Wildlife Services team for the removal of seagull eggs and nests throughout the downtown area. This is a multi-year process and the $3,000 will be designated for the 2025 contract with the USDA. Storage Unit $1,800 This line item is to cover the rental cost of the BID’s storage unit. The storage unit is needed to store event materials and holiday décor. Sponsorships and Income $269,300 Music Programming - $15,000 Multiple sponsorships Wine Walks - $35,000 Sponsorships, participation fees and event income Holiday - $15,000 Sponsorships and participation fees Chalk Walk - $5,000 Sponsorships and participation fees Chocolate Stroll - $3,690 Sponsorships and event income Downtown Events - $5,000 Income from new Downtown BID events ARPA Funding (Annual) - $50,000 BID awarded City of Oshkosh ARPA Grant funding 2025 BID Assessment - $140,610 Annual BID Tax Assessment Reserves/Capital Improvements – $45,000 (Estimated) These funds have been set aside by the Board for projects and programs to support BID businesses. Any unspent funds from 2024 will be transferred into this account, unless otherwise mentioned as a rollover or transfer into a different line item. ORGANIZATION Pursuant to Section 66.1109(3), Wisconsin Statutes, a Downtown Business Improvement District Board has been appointed by the Mayor and confirmed by the Common Council. The Board is comprised of thirteen (13) members representing the following interests: The Mayor may also appoint two non-voting youth members. By-Laws Amended February 2024 The distribution of non-occupant owners and owners/occupants may vary from time to time, as members are reappointed or as new members join the Board. Per section 66.1109 (3a), Wisconsin Statutes, a majority of the board members shall own or occupy real property in the Business Improvement District. Nonresidents of the City of Oshkosh are permitted as members of the Downtown Oshkosh Business Improvement District Board. Other membership requirements may apply per the “By-Laws of the Downtown Oshkosh Business Improvement District” (dated December 19, 1989, amended June 15, 2004, April 19, 2011, April 18, 2017 October 16, 2018, March 19, 2019 and February 24, 2024). In addition, Board members represent different areas within the District, including large and small businesses. As a City entity, the Board will conduct its affairs under the open meetings law and public record requirements. The Director of Community Development or designee serves as the Secretary of the Board. Board meetings are held the third Tuesday of the month, starting at 8:00am, at Oshkosh City Hall or other venue within the BID. A roster of the 202 5 BID Board members is included as Appendix E. The Board is responsible for the management of the Business Improvement District. Responsibilities of the Board include implementing the Operating Plan and preparing annual reports on the District. The Board will also annually consider and make changes to the Operating Plan and submit the Operating Plan and Budget to the Common Council for approval. RELATIONSHIP TO DOWNTOWN PLANNING Creation of the Business Improvement District promotes the orderly development of the municipality by implementing recommendations of the City Comprehensive Plan, Downtown Action Plan and Imagine Oshkosh that contain various elements related to downtown design and development with prominent focus on beautification in BID areas as well as the promotion of downtown tourism. In 2000, the Common Council adopted the Downtown Action Plan, which contains various elements related to downtown design and development with prominent focus on redevelopment and beautification in BID areas. In November of 2017, the Common Council adopted Imagine Oshkosh, A Master Plan for our Center City. Imagine Oshkosh is an update and expansion to the Downtown Action Plan and serves as a policy guide and action framework for the center city which includes the BID. The Downtown Oshkosh Business Improvement District is consistent with and critical to the continued successful implementation of these downtown plans. The BID enables the private sector to undertake promotion, management, marketing and other programs essential to a prosperous downtown. DOWNTOWN OSHKOSH BID ASSESSMENT METHOD The Downtown Oshkosh Business Improvement District special assessment method utilizes assessed value information and property street footage data, both of which are available from the City Assessor's Office. As the absolute values of assessed value and footage cannot be combined, the values are calculated as a percentage of the total assessed value and a percentage of the street footage. The two percentages are added together, then divided by 200 percent, which results in a proportionate value of the total district. In 2021, the BID increased the minimum special assessment from $420.00 to $445.00 and the maximum special assessment from $8,400.00 to $8,820. The 2025 minimum and maximum assessments will not be increased, staying at $420.00 & $8,400.00, respectively. Properties with a proportionate value between 0.0000% and 0.2486% are assessed the minimum special assessment of $445.00. Properties with a proportionate value greater than 5.7100% are assessed the maximum special assessment of $8,820.00. For properties with a proportionate value between 0.2487% and 5.7099% - The property’s proportionate value is multiplied by $1,633.5862, resulting in the special assessment for the property. Example: 101 Algoma Boulevard has a Proportionate Value of 0.330955%. When multiplied by $1,633.5862, the special assessment is $540.64. (0.330955% x $1,633.5862= $540.64) The raw data, assessment calculations and proposed District assessment for each property in the Downtown Oshkosh Business Improvement District are presented in Appendix B. The data for the assessment method have been obtained from the files of the City Assessor and are subject to final tabulation by the City. To account for street front footages, the frontage of the property’s primary address as identified by the City Assessor is used. Properties with more than one street frontage are not combined. Only property used for commercial and manufacturing purposes, including real property used exclusively for manufacturing purposes, in the District will be assessed. Real property used exclusively for residential (single and two-family) purposes will not be assessed. APPENDIX A: 2025 DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT BUDGET REVENUE - 2024 BID ASSESSMENT $ 140,610 REVENUE - SPONSORSHIPS $ 42,690 42,690 REVENUE - EVENT INCOME ARPA Funding $ 36,000 $. 50,000 EXPENSES $ 269,300 Leadership Breakdown Total $ 144,000 Oshkosh CVB Service Contract (BID Staff) $ 128,000 Website Maintenance/Office Supplies $ 5,000 Training $ 1,000 Strategic Planning $ 10,000 $ 144,000 Recruitment & Beautification Grant Programs $ 20,000 Events Waterfest $ 2,500 $ 54,500 Music Programming $ 15,000 Wine Walks $ 10,000 Holiday Parade $ 15,000 Farmers Market $ 5,000 Chalk Walk $ 4,000 Downtown Events $ 2,500 Chocolate Stroll $ 500 $ 54,500 Vibrant Spaces Grant $ 30,845 Advertising $ 15,000 Gift Card Program $ 1,000 MemberCO Holiday $ 500 $ 2,000 Spring $ 1,000 Chocolate Stroll $ 500 $ 2,000 Arts and Beautification Monthly Maintenance $ 10,000 $ 33,000 Holiday/Seasonal Plantings $ 20,000 Seagull Mitigation Project $ 3,000 $ 33,000 Storage Unit $ 1,800 Reserves/Capital Improvements $ 285,455 Approximately $45,000 on January 1, 2025 APPENDIX C 66.1109 Business improvement districts. (1) In this section: 66.1109(1)(a)(a) “Board" means a business improvement district board appointed under sub. (3) (a). (b) “Business improvement district" means an area within a municipality consisting of contiguous parcels and may include railroad rights-of-way, rivers, or highways continuously bounded by the parcels on at least one side, and shall include parcels that are contiguous to the district but that were not included in the original or amended boundaries of the district because the parcels were tax-exempt when the boundaries were determined and such parcels became taxable after the original or amended boundaries of the district were determined. (c) “Chief executive officer" means a mayor, city manager, village president or town chairperson. (d) “Local legislative body" means a common council, village board of trustees or town board of supervisors. (e) “Municipality" means a city, village or town. (f) “Operating plan" means a plan adopted or amended under this section for the development, redevelopment, maintenance, operation and promotion of a business improvement district, including all of the following: 1. The special assessment method applicable to the business improvement district. 1m. Whether real property used exclusively for manufacturing purposes will be specially assessed. 2. The kind, number and location of all proposed expenditures within the business improvement district. 3. A description of the methods of financing all estimated expenditures and the time when related costs will be incurred. 4. A description of how the creation of the business improvement district promotes the orderly development of the municipality, including its relationship to any municipal master plan. 5. A legal opinion that subds. 1. to 4. have been complied with. (g) “Planning commission" means a plan commission under s. 62.23, or if none a board of public land commissioners, or if none a planning committee of the local legislative body. (2) A municipality may create a business improvement district and adopt its operating plan if all of the following are met: (a) An owner of real property used for commercial purposes and located in the proposed business improvement district designated under par. (b) has petitioned the municipality for creation of a business improvement district. (b) The planning commission has designated a proposed business improvement district and adopted its proposed initial operating plan. (c) At least 30 days before creation of the business improvement district and adoption of its initial operating plan by the municipality, the planning commission has held a public hearing on its proposed business improvement district and initial operating plan. Notice of the hearing shall be published as a class 2 notice under ch. 985. Before publication, a copy of the notice together with a copy of the proposed initial operating plan and a copy of a detail map showing the boundaries of the proposed business improvement district shall be sent by certified mail to all owners of real property within the proposed business improvement district. The notice shall state the boundaries of the proposed business improvement district and shall indicate that copies of the proposed initial operating plan are available from the planning commission on request. (d) Within 30 days after the hearing under par. (c), the owners of property to be assessed under the proposed initial operating plan having a valuation equal to more than 40 percent of the valuation of all property to be assessed under the proposed initial operating plan, using the method of valuation specified in the proposed initial operating plan, or the owners of property to be assessed under the proposed initial operating plan having an assessed valuation equal to more than 40 percent of the assessed valuation of all property to be assessed under the proposed initial operating plan, have not filed a petition with the planning commission protesting the proposed business improvement district or its proposed initial operating plan. (e) The local legislative body has voted to adopt the proposed initial operating plan for the municipality. (2m) A municipality may annex territory to an existing business improvement district if all of the following are met: (a) An owner of real property used for commercial purposes and located in the territory proposed to be annexed has petitioned the municipality for annexation. (b) The planning commission has approved the annexation. (c) At least 30 days before annexation of the territory, the planning commission has held a public hearing on the proposed annexation. Notice of the hearing shall be published as a class 2 notice under ch. 985. Before publication, a copy of the notice together with a copy of a detail map showing the boundaries of the territory proposed to be annexed to the business improvement district shall be sent by certified mail to all owners of real property within the territory proposed to be annexed. The notice shall state the boundaries of the territory proposed to be annexed. (d) Within 30 days after the hearing under par. (c), the owners of property in the territory to be annexed that would be assessed under the operating plan having a valuation equal to more than 40 percent of the valuation of all property in the territory to be annexed that would be assessed under the operating plan, using the method of valuation specified in the operating plan, or the owners of property in the territory to be annexed that would be assessed under the operating plan having an assessed valuation equal to more than 40 percent of the assessed valuation of all property in the territory to be annexed that would be assessed under the operating plan, have not filed a petition with the planning commission protesting the annexation. (3) (a) The chief executive officer shall appoint members to a business improvement district board to implement the operating plan. Board members shall be confirmed by the local legislative body and shall serve staggered terms designated by the local legislative body. The board shall have at least 5 members. A majority of board members shall own or occupy real property in the business improvement district. (b) The board shall annually consider and may make changes to the operating plan, which may include termination of the plan, for its business improvement district. The board shall then submit the operating plan to the local legislative body for its approval. If the local legislative body disapproves the operating plan, the board shall consider and may make changes to the operating plan and may continue to resubmit the operating plan until local legislative body approval is obtained. Any change to the special assessment method applicable to the business improvement district shall be approved by the local legislative body. (c) The board shall prepare and make available to the public annual reports describing the current status of the business improvement district, including expenditures and revenues. The report shall include one of the following: 1. If the cash balance in the segregated account described under sub. (4) equaled or exceeded $300,000 at any time during the period covered by the report, the municipality shall obtain an independent certified audit of the implementation of the operating plan. 2. If the cash balance in the segregated account described under sub. (4) was less than $300,000 at all times during the period covered by the report, the municipality shall obtain a reviewed financial statement for the most recently completed fiscal year. The statement shall be prepared in accordance with generally accepted accounting principles and include a review of the financial statement by an independent certified public accountant. (cg) For calendar years beginning after December 31, 2018, the dollar amount at which a municipality is required to obtain an independent certified audit under par. (c) 1. and the dollar amount at which a municipality is required to obtain a reviewed financial statement under par. (c) 2. shall be increased each year by a percentage equal to the percentage change between the U.S. consumer price index for all urban consumers, U.S. city average, for the month of August of the previous year and the U.S. consumer price index for all urban consumers, U.S. city average, for the month of August 2017, as determined by the federal department of labor. Each amount that is revised under this paragraph shall be rounded to the nearest multiple of $10 if the revised amount is not a multiple of $10 or, if the revised amount is a multiple of $5, such an amount shall be increased to the next higher multiple of $10. (cr) The municipality shall obtain an additional independent certified audit of the implementation of the operating plan upon termination of the business improvement district. (d) Either the board or the municipality, as specified in the operating plan as adopted, or amended and approved under this section, has all powers necessary or convenient to implement the operating plan, including the power to contract. (4) All special assessments received from a business improvement district and all other appropriations by the municipality or other moneys received for the benefit of the business improvement district shall be placed in a segregated account in the municipal treasury. No disbursements from the account may be made except to reimburse the municipality for appropriations other than special assessments, to pay the costs of audits and reviewed financial statements required under sub. (3) (c), or on order of the board for the purpose of implementing the operating plan. On termination of the business improvement district by the municipality, all moneys collected by special assessment remaining in the account shall be disbursed to the owners of specially assessed property in the business improvement district, in the same proportion as the last collected special assessment. (4g) A municipality may convert a business improvement district under this section into a neighborhood improvement district under s. 66.1110 if an owner of real property that is subject to general real estate taxes, that is used exclusively for residential purposes, and that is located in the business improvement district petitions the municipality for the conversion. If the municipality approves the petition, the board shall consider and may make changes to the operating plan under s. 66.1110 (4) (b). (4m) A municipality shall terminate a business improvement district if the owners of property assessed under the operating plan having a valuation equal to more than 50 percent of the valuation of all property assessed under the operating plan, using the method of valuation specified in the operating plan, or the owners of property assessed under the operating plan having an assessed valuation equal to more than 50 percent of the assessed valuation of all property assessed under the operating plan, file a petition with the planning commission requesting termination of the business improvement district, subject to all of the following conditions: (a) A petition may not be filed under this subsection earlier than one year after the date the municipality first adopts the operating plan for the business improvement district. (b) On and after the date a petition is filed under this subsection, neither the board nor the municipality may enter into any new obligations by contract or otherwise to implement the operating plan until the expiration of 30 days after the date of hearing under par. (c) and unless the business improvement district is not terminated under par. (e). (c) Within 30 days after the filing of a petition under this subsection, the planning commission shall hold a public hearing on the proposed termination. Notice of the hearing shall be published as a class 2 notice under ch. 985. Before publication, a copy of the notice together with a copy of the operating plan and a copy of a detail map showing the boundaries of the business improvement district shall be sent by certified mail to all owners of real property within the business improvement district. The notice shall state the boundaries of the business improvement district and shall indicate that copies of the operating plan are available from the planning commission on request. (d) Within 30 days after the date of hearing under par. (c), every owner of property assessed under the operating plan may send written notice to the planning commission indicating, if the owner signed a petition under this subsection, that the owner retracts the owner's request to terminate the business improvement district, or, if the owner did not sign the petition, that the owner requests termination of the business improvement district. (e) If after the expiration of 30 days after the date of hearing under par. (c), by petition under this subsection or subsequent notification under par. (d), and after subtracting any retractions under par. (d), the owners of property assessed under the operating plan having a valuation equal to more than 50 percent of the valuation of all property assessed under the operating plan, using the method of valuation specified in the operating plan, or the owners of property assessed under the operating plan having an assessed valuation equal to more than 50 percent of the assessed valuation of all property assessed under the operating plan, have requested the termination of the business improvement district, the municipality shall terminate the business improvement district on the date that the obligation with the latest completion date entered into to implement the operating plan expires. (5) (a) Real property used exclusively for residential purposes and real property that is exempted from general property taxes under s. 70.11 may not be specially assessed for purposes of this section. (b) A municipality may terminate a business improvement district at any time. (c) This section does not limit the power of a municipality under other law to regulate the use of or specially assess real property. (d) If real property that is specially assessed as authorized under this section is of mixed use such that part of the real property is exempted from general property taxes under s. 70.11 or is residential, or both, and part of the real property is taxable, the municipality may specially assess as authorized under this section only the percentage of the real property that is not tax-exempt or residential. This paragraph applies only to a 1st class city. History: 1983 a. 184; 1989 a. 56 s. 258; 1999 a. 150 s. 539; Stats. 1999 s. 66.1109; 2001 a. 85; 2017 a. 59, 70, 189. APPENDIX D - Legal Opinion APPENDIX E Downtown Oshkosh Business Improvement District Board Members Board Member Category Term Expires Marlo Ambas Owner/Occupant 5/31/2027 Chanda Anderson Non-Owner/Occupant 5/31/2027 Megan Lang, Chair Owner/Non-Occupant 5/31/2025 James Evans, Vice Chair Owner/Occupant 5/31/2026 Autumn Urban Non-Owner/Occupant 5/31/2027 Sandra Prunty Owner/Occupant 5/31/2025 Andy Ratchman Barb Nelson Derek Mulloy Non-Owner/Occupant Non-Owner/Occupant Owner/Occupant 5/31/2026 5/31/2026 5/31/2026 Carrie Olson Owner/Occupant 5/31/2025 James Stapel Logan Jungbacker Vacant Vacant Vacant Vacant Kris Larson Owner/Occupant Owner/Occupant Owner/Occupant or Non-Owner/Occupant Owner/Occupant or Non-Owner/Occupant Alternate #1 Alternate #2 Council Rep. 5/31/2026 5/31/2027 5/31/2025 5/31/2024 5/31/2026 5/31/2025 5/31/2025 BID TAB INSTALLATION OF EPOXY FLOOR COATING – VARIOUS BUILDINGS TUESDAY NOVEMBER 5, 2024 11:00 A.M. BIDDER BID PREQUAL BID BOND Protective Coating Specialist 826 S Westland Drive Appleton WI 54914 $107,272.00 YES YES JC Santy Construction LLC 3184 S Saint Augustine Dr Pulaski WI 54162 $180,000.00 YES YES Creative Maintenance Solutions 7290 N Teutonia Ave Milwaukee WI 53209 $136114.38 YES YES Capital R Coatings LLC 1696 N Silverspring Dr Appleton WI 54913 $78,176.00 YES YES Black Diamond WI PO Box 7263 Appleton WI 54912 $63,387.50 YES YES TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-569 Approve Cooperative Purchase of Truck Chassis from Truck Country of Wisconsin, Inc. and Rear Loader from Scranton Manufacturing Company/New Way Trucks for Sanitation Division ($269,703.92) B A C KGRO UN DBACKGROUND The Common Council allocated $325,000.00 in the 2024 CIP to purchase a rear loader refuse truck for the Sanitation Division. This memo seeks Council approval of the purchase of a new rear loader refuse truck pursuant to the cooperative purchase exception to our purchasing ordinance. The new truck will replace Unit #206, which is a 2006 truck that is showing rust in both the body and chassis with ongoing engine and transmission issues leading to higher maintenance costs and downtime. This unit is used on a daily basis to collect special paid collection items and any additional garbage. This unit picks up rear load dumpsters at various locations and is also used seasonally for brush, yard waste and leaf collection operations. The new unit will come fitted with a hydraulic can tipper that will help minimize staff injuries from garbage pickup operations. A N A L Y SI SANALYSIS Purchasing confirmed Truck Country of Wisconsin, Inc. holds a State of Wisconsin cooperative contract (#505ENT-M23-MDHDCHASSIS-04) for rear loader refuse truck chassis. Additionally, purchasing confirmed Scranton Manufacturing Company/New Way Trucks holds a Sourcewell cooperative contract (#091219- NWY) for rear loader body. By using these cooperative contracts, in total, the city will save $87,235.08 (41%) off list price. Purchasing has confirmed these contracts qualify as cooperative purchasing exceptions to our purchasing ordinance. FI SC A L I M P A CTFISCAL I M P A C T With trade-in, the total fiscal impact of this vehicle via the State of Wisconsin and Sourcewell cooperative contract discounts is $269,703.92. A total of $325,000.00 was allocated for automated rear and side load refuse trucks in the 2024 CIP. This purchase will be charged to A/N#: 03230470 7210 66017 (Motor Vehicles- Automated Side-Load Trucks). REC O M M E N D A TI ONRECOMMENDATION Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve these cooperative purchases from Truck Country of Wisconsin, Inc., 2401 Progress Way, Kaukauna, WI 54130, for $153,947.92 and from Scranton Manufacturing Company/New Way Trucks, 101 State Street, Scranton, IA, 51462 for $115,756.00. If there are any questions about this purchase, please contact me or Public Works Director James Rabe. A t t a chment sAttachments RES 24-569 11/12/2024 24-569 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE COOPERATIVE PURCHASE OF TRUCK CHASSIS FROM TRUCK COUNTRY OF WISCONSIN, INC. AND REAR LOADER FROM SCRANTON MANUFACTURING COMPANY/NEW WAY TRUCKS FOR SANITATION DIVISION ($269,703.92) INITIATED BY : PURCHASING DEPARTMENT WHEREAS, the 2024 Capital Improvements Budget allocated funds for the purchase of a truck chassis and rear loader refuse truck for the Sanitation Division; and WHEREAS, by participating through the State of Wisconsin Sourcewell Cooperative Purchase program, staff was able to obtain a more competitive price for the truck chassis and rear loader refuse truck; and WHEREAS, section 12-15 of the City of Oshkosh Municipal Code provides that purchases may be done without the use of formal sealed quotations or bids pursuant to a contract with any other local, state or federal governmental unit or agency; and WHEREAS, Truck Country of Wisconsin holds the Sourcewell cooperative contract (#505ENT-M23-MDHDCHASSIS-04) for rear loader refuse truck chassis and Scranton Manufacturing Company/New Way Trucks holds the Sourcewell cooperative contract (#091219-NWY) for rear loader body. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh the proper City officials are hereby authorized and directed pursuant to Section 12-15 of the Oshkosh Municipal Code to purchase the above-mentioned tandem axle plow truck and plow and wing components from: Truck Country of Wisconsin, Inc. 2401 Progress Way Kaukauna, WI 54130 Total Bid: $153,947.92 and Scranton Manufacturing Company/New Way Trucks 101 State Street Scranton, IA 51462 Total Bid: $115,756.00 BE IT FURTHER RESOLVED that the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same. Money for this purpose is hereby appropriated from: Acct. No. 03230470 7210 66017 Motor Vehicles- Automated Side-Load Trucks TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-570 Award Bid to B&H Foto & Electronics Corporation for Studio and Control Room Equipment for Oshkosh Media ($24,410.02) B A C KGRO UN DBACKGROUND As a result of normal service life expectancies, the Oshkosh Media video equipment generally needs to be replaced every seven years. Two specific areas that were planned for replacement in the 2025 CIP were the studio and control room equipment components including cameras, the video switcher, audio mixer, microphones and more. All of these components are currently six years old. This project was originally a placeholder in the 2025 CIP. However, at their September 24, 2024, meeting, the Common Council approved allocating $65,000.00 in remaining ARPA appropriations to replace this equipment. A N A L Y SI SANALYSIS Working with Oshkosh Media staff, Purchasing prepared bid specifications for the majority of equipment. The bid was advertised in the local newspaper and posted on Onvia Demandstar. Bids were due October 22, 2024. The bid tab is attached. The low bid met all the minimum bid requirements. FI SC A L I M P A CTFISCAL I M P A C T The Common Council allocated $65,000.00 in ARPA appropriations for this project. The fiscal impact of this bid is $24,410.02. The video switcher for this project has been purchased under the sole source purchasing exception for $10,016.00. Quotes for the remaining needs to complete this project were $1,850.00 for monitors, $7,568.00 for studio furniture/chairs and $630.00 for various supplies/connectors. Combined with the equipment bid, the total fiscal impact of the entire project will be $44,474.02. Staff was able to minimize cabling and retrofitting costs for the equipment, resulting in a much lower replacement cost. This project will be charged to A/N#: 02240150 7204 15458 (Machinery & Equipment: ARPA- Media Studio Equipment). REC O M M E N D A TI ONRECOMMENDATION Purchasing recommends the Common Council award this bid to B&H Foto & Electronics Corporation for $24,410.02. A t t a chment sAttachments RESWE 670 Res 24-570 Bid Tab OM AV Equipment 11/12/2024 24-570 RESOLUTION CARRIED 6-0 PURPOSE: AWARD BID TO B&H FOTO & ELECTRONICS CORPORATION FOR STUDIO AND CONTROL ROOM EQUIPMENT FOR OSHKOSH MEDIA ($24,410.02) INITIATED BY : PURCHASING DEPARTMENT WHEREAS, the City of Oshkosh has heretofore advertised for bids for Studio and Control Room Equipment for Oshkosh Media; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: B&H Foto & Electronics Corporation 420 9th Ave New York, NY 10001 Total: $24,410.02 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 02240150 7204 15458 Machinery & Equipment: ARPA- Media Studio Equipment 11/12/2024 24-570 RESOLUTION CARRIED 6-0 PURPOSE: AWARD BID TO B&H FOTO & ELECTRONICS CORPORATION FOR STUDIO AND CONTROL ROOM EQUIPMENT FOR OSHKOSH MEDIA ($24,410.02) INITIATED BY : PURCHASING DEPARTMENT WHEREAS, the City of Oshkosh has heretofore advertised for bids for Studio and Control Room Equipment for Oshkosh Media; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: B&H Foto & Electronics Corporation 420 9th Ave New York, NY 10001 Total: $24,410.02 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 02240150 7204 15458 Machinery & Equipment: ARPA- Media Studio Equipment BID TAB AV EQUIPMENT – OSHKOSH MEDIA SERVICES TUESDAY OCTOBER 22, 2024 11:00 A.M. BIDDER BID Key Code Media Inc 1201 Wiley Rd #100 Schaumburg, IL 60173 $28,811.37 B & H Foto & Electronics Corp 420 9th Ave New York, NY 10001 $24,410.02 Taza Supplies Inc 16940 Vincennes Ave South Holland IL 60473 $44,700.00 Automation Arts 1899 Progress Way Kaukauna WI 54914 $32,191.67 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-571 Approve Agreement with Pentira, LLC for Database Subscription Software and Support for GO Transit 2025-2027 ($102,000.00) B A C KGRO UN DBACKGROUND GO Transit maintains a great deal of data to ensure continued state and federal funding, monitor performance, assist in route planning, and provide information to the public. In 2008, GO Transit began a partnership with Pentira, LLC to develop a database geared toward small urban transit systems, like GO Transit. In exchange for testing and product feedback, Pentira provided a highly customized enterprise- wide database solution to GO Transit at no cost over the initial 8 years. The database, eXpressTransit, has developed into a valuable asset for GO Transit's varied data needs. The database manages data on ridership, grants, customer comments, accidents/incidents, planning, fares, reporting, and many other features. In 2014, Pentira added functionality to load daily Automatic Passenger Counting (APC) data and analysis screens to assist in planning decisions. This allowed GO Transit to forego the purchase of software provided by the APC manufacturer. GO Transit further expanded the database's capabilities in two areas. First, GO Transit deployed a tablet system on the fleet of buses that provides fare counts, fare locations, and messaging. The tablet system also provides vehicle location data. An internal vehicle location app was also developed by Pentira. Secondly, GO Transit rolled-out a mobile app that allows customers to access real-time bus location and route data. It was mutually agreed by GO Transit and Pentira, LLC that a contract for these services was and continues to be needed. Our current contract with Pentira expires in March, 2025. The contract provides GO Transit with ownership of the eXpressTransit database; ownership of all data; the source code for the database; and the added capabilities described above. A N A L Y SI SANALYSIS Pentira, LLC's proposal to provide these services and ongoing support is $34,000 per year with no increase from the previous three-year contract. If the support subscription is not renewed, GO Transit would be able to continue to use the database and maintain sole ownership of the data. Other IT solutions have been explored and priced by GO Transit staff. There are software solutions for varied applications, but no enterprise solution covers the entire range of needs for GO Transit. The cost of Pentira, lLLC's 'proposal is competitive with and actually much less than current IT projects used by other transit systems. GO Transit has been satisfied with the product and support provided by Pentira, LLC over the last 16 years. The proposal has also been reviewed by IT and Purchasing. FI SC A L I M P A CTFISCAL I M P A C T The Transit Utility budgeted $34,000 for this service in the contractual services account (05111728-6412- 00000) of their 2025 operating budget and will continue to do so for the term of the contract. The cost of this service would be $34,000 per year. Federal and state grant funding would cover approximately 53 percent of the service cost ($18,020); passenger fares cover about 20 percent ($6,800) and the remaining $9,180 would be covered by City funds. Staff is recommending another three-year agreement with Pentira, LLC for $34,000 per year for a total of $102,000. REC O M M E N D A TI ONRECOMMENDATION Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including these services, may be procured without the use of competitive bidding or quotation process. In accordance with Section 12-16, Purchasing recommends that the Common Council approve this three-year agreement from Pentira, LLC, 508 Riverside Drive, DeForest, WI, 53532 for database subscription software for GO Transit for $102,000.00. If you have any further questions about this agreement, please contact Transportation Director Jim Collins, or me. A t t a chment sAttachments RES 24-571 11/12/2024 24-571 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE AGREEMENT WITH PENTIRA, LLC FOR DATABASE SUBSCRIPTION SOFTWARE AND SUPPORT FOR GO TRANSIT 2025-2027 ($102,000.00) INITIATED BY : PURCHASING DEPARTMENT WHEREAS, GO Transit maintains a great deal of data to ensure continued state and federal funding, monitor performance, assist in route planning and provide information to the public and began a partnership with Pentira, LLC in 2008 to develop a database geared toward small urban transit systems, like GO Transit; and WHEREAS, staff reviewed the proposal from Pentira, LLC and cost of Pentira, LLC's proposal is competitive with and actually much less than current IT projects used by other transit systems and GO Transit has been satisfied with the product and support provided by Pentira, LLC over the last 16 years; and WHEREAS, Section 12-16 of our Municipal Code allows for the waiving of formal competitive bidding for specialized professional services such as the database subscription software and support services. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized to enter into and take those steps necessary to implement an appropriate professional services agreement Pentira, LLC for Database Subscription Software and Support for GO Transit 2025-2027 in the amount of one hundred two thousand dollars ($102,000.00). Acct. No. 05111728-6412- 00000 contractual services TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-572 Award Bid to Cardinal Construction Co. Inc. for Door and Hardware Replacements for Oshkosh Convention Center ($74,450.00) B A C KGRO UN DBACKGROUND The Facilities Maintenance Division is responsible for providing maintenance oversight to the Oshkosh Convention Center, including any needs for facility updates and/or replacements. In the last several years, several of the Convention Center exterior doors and hardware have begun to fail, simply as a result of normal wear and tear. To ensure we continue to meet fire code and security requirements at the Center, FM staff did an assessment of all the exterior and skywalk doors and identified the need for new door hardware for 14 doors (seven exterior entrances) and the need for replacing four doors and hardware on both ends of the skywalk. A N A L Y SI SANALYSIS Working with the hotel operator and Facilities Maintenance staff, Purchasing prepared bid specifications for these door and door hardware replacements. The bid was advertised in the local newspaper and posted on Onvia Demandstar. Bids were due October 29, 2024. The bid tab is attached. The low bid from Cardinal Construction Co. Inc. met all the minimum bid requirements. FI SC A L I M P A CTFISCAL I M P A C T The fiscal impact of this bid is $74,450.00. This project will be charged to A/N#: 050131040 7214 07418 (Building Improvements) and then reimbursed by the Convention Center Maintenance Fund held at the Oshkosh Area Community Foundation via an invoice from the City after the project is complete. The Convention Center Operating Budget contributes $40,000.00 annually to this fund, which was established to help address maintenance needs at the Convention Center. Currently, the fund has a balance of approximately $340,000.00. REC O M M E N D A TI ONRECOMMENDATION Purchasing recommends the Common Council award this bid to Cardinal Construction Co. Inc. for $74,450.00 A t t a chment sAttachments RES 24-572 Bid Tab Door and Hardware Replacements OCC 11/12/2024 24-572 RESOLUTION CARRIED 6-0 PURPOSE: AWARD BID TO CARDINAL CONSTRUCTION CO. INC. FOR DOOR AND HARDWARE REPLACEMENTS FOR OSHKOSH CONVENTION CENTER ($74,450.00) INITIATED BY : PURCHASING DEPARTMENT WHEREAS, the City of Oshkosh has heretofore advertised for bids for Door and Hardware Replacements for Oshkosh Convention Center; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: Cardinal Construction Co. Inc. 1183 Industrial Parkway Fond du Lac, WI 54937 Total: $74,450.00 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 050131040 7214 07418 Building Improvements BID TAB DOOR AND HARDWARE REPLACEMENTS – OSHKOSH CONVENTION CENTER TUESDAY OCTOBER 29, 2024 11:00 A.M. BIDDER BID PREQUAL BID BOND Bauer Builders Inc 2866 Agriculture Dr Madison WI 53718 $79,256.00 YES YES Cardinal Construction Co Inc 1183 Industrial Parkway Fond du Lac WI 54937 $74,450.00 YES YES TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :John Fitzpatrick, Asst. City Manager/Director Admin Services D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-574 Approve Employee Handbook Updates B A C KGRO UN DBACKGROUND The employee handbook is intended to be a helpful reference regarding City policies, benefits, and procedures related to employees, their expected behavior, action, and interaction. Although it is not all- inclusive, the purpose of this document is to cover a variety of topics about which questions may frequently arise, increase the understanding of expected outcomes, and help assure uniformity of application for common issues, across the organization. The handbook was last updated in March of 2021. A N A L Y SI SANALYSIS The updates involve minor language clean up, updates to regulations, or to clarify current city processes. Throughout the handbook the language has been revised to be gender neutral. Language has also been added in several sections that clarify benefit time accruals and usage as it relates to alternate work schedules. In these cases, clarifying language has been added indicating that no additional paid time off is granted as benefit allotments are based on a five (5) day work week. Finally, an update to the health insurance section allows for adjustment to the health insurance eligibility criteria as a potential recruitment tool. Handbook updates to the following sections include: Gender neutral references -- throughout the handbook Wisconsin and Federal equal opportunity definitions -- Section 104 Bullying policy -- Section 105 Salary administration processes -- Section 109 Recruitment and selection processes -- Section 110 Health insurance eligibility -- Section 207 Holidays -- Section 208 Life insurance -- Section 212 Sick leave -- Section 217 Unemployment compensation -- Section 219 Vacation -- Section 221 Workers' compensation -- Section 223 Public service mission -- Section 301 Safety -- Section 307 Modified duty and return to work -- Section 308 Employment termination -- Section 314 Discipline -- Section 315 FI SC A L I M P A CTFISCAL I M P A C T There is no expected fiscal impact related to the handbook updates. REC O M M E N D A TI ONRECOMMENDATION I have included the revised sections of the handbook for your information. Red strikethrough text indicates proposed deletions and red underline text illustrates replacement or new language. I am asking that the changes be made effective January 1, 2025. Please review these materials and let me know if you may have any additional questions in regard to this subject. Thank you. A t t a chment sAttachments RES 24-574 Employee Handbook_Redline 11/12/2024 24-574 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE EMPLOYEE HANDBOOK UPDATES INITIATED BY : ADMINISTRATIVE SERVICES DEPARTMENT NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh by the Common Council of the City of Oshkosh that this Employee Handbook update for the City of Oshkosh supersedes all previous versions of these sections of the Employee Handbook. BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the attached updates for the Employee Handbook for the City of Oshkosh are hereby approved effective 1/1/2025 and the proper City officials are hereby authorized to execute and deliver the handbook updates in substantially the same form as attached hereto, any changes in the execution copy being deemed approved by their respective signatures, and said City officials are authorized and directed to take those steps necessary to implement the terms and conditions of the handbook updates. 1 EMPLOYEE HANDBOOK Prepared by City of Oshkosh Human Resources City Hall, Room 401 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 Phone: 920-236-5110 Approved by Common Council Effective January 1, 2025March 9, 2021 2 Revised November 2024June 2021 TABLE OF CONTENTS 100 - Introduction ....................................................................................................................8 101 - Personnel Policy ..............................................................................................................8 102 - Inclusions/Exclusions .....................................................................................................8 103 – Diversity/Equal Employment Opportunity .................................................................9 1. Purpose 2. Internal Analysis 3. Affirmative Action/Equal Employment Opportunity Goals 4. Grievance Policy 5. Legal Action 104 – Harassment/Discrimination/Retaliation Policy .........................................................11 1. Discrimination and Harassment Defined 2. Responsibilities 3. Investigation 4. Report 5. Monitoring Compliance 6. Discipline 7. Confidentiality 8. Other Available Procedures 105 – Bullying Policy ............................................................................................................176 1. Bullying Defined 2. Responsibilities 106 - Employee-Management Relations.............................................................................187 107 - Organization and Administration .............................................................................187 1. Responsibility and Authority 108 - Job Classification ......................................................................................................2019 1. Authorized Position Count 2. Administration 3. New Positions 4. Abolition of Positions 5. Reclassification 6. Department Reorganization 7. Position Description 8. Review of Classification Plan 109 - Salary Administration ................................................................................................210 1. Pay Plan 2. Responsibility and Administration 3. Linkage 4. Pay System 5. Deductions 6. New Employees 7. Salary Adjustment 8. Exceptions to the Pay Plan 110 - Recruitment and Selection .........................................................................................287 1. Policy 2. Relatives 3 Revised November 2024June 2021 3. Recruitment 4. Selection 5. Certification and Appointment 6. Eligibility 7. Full-Time, Part-Time, and Seasonal Employment 8. Limited Term Appointments/Emergency Appointments 9. Introductory Period 10. Evaluation 111 - Scheduled Hours, OT, and Compensatory Time, and Extra Pay ..........................332 1. Purpose 2. Attendance 3. Job Abandonment 4. Scheduled Hours 5. Lunch Periods, Breaks 6. Overtime 7. Call In 8. Shift Differentials 9. Holiday Pay 112 - Employment Continuance, Layoff, Recall from Layoff ..........................................364 1. Purpose 2. Employment Continuance 3. Layoff 4. Recall from Layoff 113 - Grievance .....................................................................................................................375 1. Policy 2. Administration 3. Definitions 4. Grievance Procedure 5. Representation 6. Time 7. Legal Action 8. Exclusive Remedy 114 - Records and Transactions Management ..................................................................421 1. Purpose 2. Responsibility & Authority 3. Security of Records 4. Public Inspection 5. Destruction of Records 6. Reports 115 - Training and Development ........................................................................................432 1. Purpose 2. Director of Administrative Services 3. Department Head 4. In Service Training 5. Credentials 6. New Employee Orientation 4 Revised November 2024June 2021 7. Employee Development Program 116 - Exit Interviews ............................................................................................................454 1. Purpose 2. Exit Interview 3. Return of City Equipment 200 - Fringe Benefits ............................................................................................................464 201-202 - Roth IRA/Deferred Compensation ....................................................................464 203 - Direct Deposit ..............................................................................................................465 204 - Employee Assistance Program (EAP).......................................................................465 205 - Family and Medical Leave Act (FMLA) ..................................................................465 1. Qualifying Events 2. Eligibility 3. Resources 206 - Funeral Leave .............................................................................................................476 207 - Dental, Health and Vision Insurance ........................................................................476 1. Eligibility 2. Commencement of Coverage 3. Termination of Coverage 208 - Holidays .......................................................................................................................486 209 - Income Continuation Insurance ................................................................................487 210 - Jury Duty .....................................................................................................................487 211 - Leave of Absence ........................................................................................................497 1. Unauthorized Absence 2. Training Leave 212 - Life Insurance ...........................................................................................................5048 1. Enrollment 2. Payment 3. Age 65 213 - Military Service.........................................................................................................5049 1. Active Duty 2. Military Reserve Leave 214 - Retirement ...................................................................................................................510 215 - Section 125-Flexible Benefits Plan ............................................................................510 216 - Separation Pay ............................................................................................................521 217 - Sick Leave ....................................................................................................................521 1. Accumulation 2. Reporting 3. Employee 4. Spouse/Dependent 5. Doctor Certification 6. Sick Leave Abuse 7. Unused Accumulation 8. Overtime Eligibility 218 - Social Security .............................................................................................................532 219 - Unemployment Compensation ..................................................................................542 220 - Uniform and Safety Required Footwear Allowance ...............................................543 5 Revised November 2024June 2021 221 - Vacation .......................................................................................................................543 1. New Hires 2. Prior Service 3. Earned/Used 4. Accumulation 5. Separation 6. Recognized Holiday 7. Approval 222 - Voting ...........................................................................................................................554 223 - Worker's Compensation ............................................................................................554 1. Reporting 2. Payments 3. Sick Leave 4. Updates 224 - Tool Replacement .......................................................................................................564 300 - Customer Service ........................................................................................................565 1. Purpose and General Policy 2. Administration of Customer Service 3. Teamwork in Customer Service 4. Improving Customer Service 5. Public Trust 301 - Public Service Mission................................................................................................565 302 - Dress and Personal Appearance ................................................................................576 303 - Use of Telephones/Cell Phones ..................................................................................576 304 - Employee Identification Cards ..................................................................................576 1. Responsibility and Authority 2. Identification Cards Information 3. Requirements for Wear 4. New Employee Identification Card Process 5. Replacement and Use 305 - Information Technology.............................................................................................587 1. Purpose 2. Involved Persons 3. Involved Systems 4. Privacy and Personal Use 5. Additional Details 306 - Inclement Weather ...................................................................................................6058 307 - Safety Policy ..............................................................................................................6059 1. Purpose 2. Principles 3. Introduction 4. Responsibility for Safety 5. Additional Details 308 -– Modified Duty and Return to Work After Injury or IllnessPolicy ......................632 1. Purpose 2. Employee Responsibility 6 Revised November 2024June 2021 3. Department Responsibility 4. Medical Provider Responsibility 5. Conditions for Modified Work Assignments 309 - Drug Free Workplace .................................................................................................653 1. Purpose 2. Drug and/or Alcohol Testing 3. Opportunity for Assistance 4. Reporting of Drug Convictions 310 - Smoking/Tobacco Use ................................................................................................663 1. Smoking and Other Tobacco Use in Municipal Buildings & Vehicles is Prohibited 2. Prohibited Conduct 3. Notification 4. Penalty and Enforcement 311 - Workplace Violence ....................................................................................................665 312 - Weapons ......................................................................................................................676 313 - Travel ...........................................................................................................................686 1. Hotel and Motel Expenses 2. Meals 3. Porterage 4. Public Transportation 5. Air Travel 6. City Owned Vehicles 7. Use of Privately-Owned Automobiles 8. Taxis/Limos 9. Rental Cars 10. Registration Fees 11. Non-Travel Expenses 12. Telephone 13. Travel Expenses of Others 14. Travel Authorization 15. Traveling with Spouse 16. Cash Advance 17. Responsibility 18. Preparation of Travel Expense Report 314 - Employment Termination ..........................................................................................731 1. Notification 2. Property Return 3. Benefits Payout 315 - Discipline .....................................................................................................................732 1. Purpose 2. Documentation 3. Weingarten Rights 4. Loudermill Rights 5. Grounds for Disciplinary Action 316 - Conflict of Interest ......................................................................................................764 1. Purpose 7 Revised November 2024June 2021 2. Conflict of Interest 3. Political Activity 4. Gifts and Gratuities 5. Fund Raising Drives 317 - Separability .................................................................................................................775 318 - Suggestions ..................................................................................................................775 319 -Amendment ..................................................................................................................775 8 Revised November 2024June 2021 100 INTRODUCTION Welcome to your position with the City of Oshkosh. We hope you will find your work interesting, challenging, and rewarding. It is our hope that you will find this Handbook a helpful reference in becoming familiar with the City policies, benefits, and procedures. Though it is not all-inclusive, we have attempted to cover a variety of topics about which questions may frequently arise. The policies were written with the intent of increasing understanding and to help assure uniformity throughout the City organization. Your Supervisor, Department Head, and Human Resources are available to answer any further questions you may have with regard to your employment with the City of Oshkosh. The City of Oshkosh reserves the right to modify, revoke, suspend, terminate, or change any or all of its plans, policies, or procedures, in whole or in part, at any time with or without notice. The language used in this handbook is not intended to create, nor is it to be construed to constitute an employment contract between the City of Oshkosh and any one or all of its employees. Employees of the City of Oshkosh are employees-at-will. No person other than the City Manager or his or her designee has authority to make any agreement for employment for any specified period of time or to make any agreement contrary to the foregoing. 101 PERSONNEL POLICY The following principles form the basis for this policy: 1. Recruiting, selecting and advancing qualified candidates on the basis of their relative knowledge, skills, and abilities. 2. Establishing pay rates consistent with the principle of providing comparable pay for comparable work. 3. Reinforcing good job performance, correcting inadequate performance, and separating employees whose performance cannot be corrected. 4. Ensuring fair treatment of all applicants and employees in all aspects of personnel administration in accordance with all applicable state and federal laws. 102 INCLUSIONS / EXCLUSIONS 1. This employment handbook applies to non-represented employees and to employees covered under collective bargaining agreements when the specific agreements do not apply to the contrary. 9 Revised November 2024June 2021 2. In instances when these provisions are in conflict with Wis. Stats. Chapter 62.13 (Municipal Police and Fire Departments), or the rules adopted by the Police and Fire Commission, those provisions shall apply. 3. This handbook shall apply to personnel administration for all employees and departments of the City of Oshkosh now existing or hereafter established except the following: a. Members of the Oshkosh Common Council. b. Persons employed to make or conduct a temporary special inquiry, investigation or examination on behalf of the City. c. Members of committees, boards or commissions who are not City employees. d. Students engaged in field training. e. Work relief participants. f. Volunteer workers. g. Independent contractors. 103 DIVERSITY/EQUAL EMPLOYMENT OPPORTUNITY All City of Oshkosh applicants and employees will be assured equal employment opportunity in accordance with all applicable state and federal laws. The City of Oshkosh is committed to fostering, cultivating and preserving a culture of diversity and inclusion. We embrace and encourage our employees’ differences in race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, genetic information, and military service. The City of Oshkosh diversity initiatives are applicable—but not limited—to our practices and policies on recruitment and selection; compensation and benefits; professional development and training; promotions; transfers; social and recreational programs; layoffs; terminations; and the ongoing development of a work environment built on the premise of gender and diversity equity that encourages and enforces: • Respectful communication and cooperation between all employees. • Teamwork and employee participation, permitting the representation of all groups and employee perspectives. • Employer and employee contributions to the communities we serve to promote a greater understanding and respect for diversity. All employees of the City of Oshkosh have a responsibility to treat others with dignity and respect at all times. All employees are expected to exhibit conduct that reflects inclusion during work, at work functions on or off the work site, and at all other City-sponsored and participative 10 Revised November 2024June 2021 events. All City of Oshkosh applicants and employees will be assured equal employment opportunity in accordance with all applicable federal, state and local laws. 1. Purpose - The goals of Diversity/Equal Employment Opportunity are intended to provide equal opportunity for all qualified persons. The Director of Administrative Services serves in the capacity of the Affirmative Action/Equal Employment Opportunity Officer (AA/EEO Officer). The AA/EEO Officer has the responsibility and authority for the development, implementation, and review of the City’s related policies. The AA/EEO Officer has full access to all departmental policies and procedures, rules and regulations, including personnel files and any other documents of information relating to the personnel employed by the City of Oshkosh. 2. Internal Analysis – A thorough work force analysis is undertaken every other year. This comprehensive report (EE04) is on file in Human Resources for any interested parties to view. 3. Affirmative Action/Equal Employment Opportunity Goals – The City of Oshkosh, through its continued efforts to provide Equal Employment Opportunity, will strive to attain the following goals: a. Continue to provide equal employment opportunities for all qualified persons as defined by State, Federal, or local law. b. Continue to administer personnel management methods that are nondiscriminatory and based on job-related criteria established through position analysis. c. Continue to update position descriptions as job duties change so that they properly reflect the knowledge, skills and abilities required of the positions. d. Continue to recruit, select, and retain members of protected classes in all City operations. e. Continue efforts to achieve a representative mix of applicants for all positions f. Continue training of all personnel to inform them of the problems, responsibilities, and means of eliminating harassment in the workplace. g. Continue to identify needs for reasonable accommodation which will be met unless such accommodation would constitute an undue hardship for the City. h. Continue contact with minority groups and community groups to ensure Equal Employment Opportunity. 4. Grievance Policy – Section 113 of this Employee Handbook outlines the grievance policy. 11 Revised November 2024June 2021 5. Legal Action – Nothing in this policy shall abrogate any legal means of redress to the courts available to all employees. External complaint processes are also available with state and federal government agencies: U.S. Equal Employment Opportunity Commission (EEOC) 310 West Wisconsin Ave, Suite 500 Milwaukee, WI 53203 800-669-68204000 Equal Rights Division (ERD) 201 East Washington Avenue, Room A100 Madison, WI 537073 608-266-6860 Office of Federal Contract Compliance Programs 310 West Wisconsin Ave, Suite 1115 Milwaukee, WI 53203 414-297-1822800-397-6251 104 HARASSMENT / DISCRIMINATION / RETALIATION POLICY The City of Oshkosh is committed to providing and maintaining a professional work environment that maintains employee equality, dignity, and respect. Unlawful discrimination or harassment, including sexual harassment and/or retaliation is strictly prohibited. Unlawful discrimination and harassment increase hostility, create an offensive working environment, adversely affect productive working relationships, and ultimately obstruct the City’s vision of a diverse workforce reflective of the City itself. Employees are entitled to a work atmosphere free from unlawful discrimination and harassment based upon any characteristic protected by State, Federal or local law. Behavior that creates a hostile work environment is a serious matter and will not be tolerated. Employees are prohibited from engaging in any conduct that could be construed as unlawful discrimination or harassment, as defined by this policy. 1. Discrimination and Harassment Defined a. The Wisconsin Fair Employment Law prohibits employers, employment agencies, labor unions, and licensing agencies from discriminating against employees and job applicants because of any of the following: Age, (age 40 and up), Arrest and/or Conviction Record, Ancestry, Color, National Origin or Race, Creed, Disability, Genetic Testing, Honesty Testing, Marital Status, Military Service, Pregnancy or Childbirth, Sex, Sexual Orientation and Use or nonuse of lawful products off the employer's premises during nonworking hours. a. According to the State of Wisconsin Equal Rights Division (ERD), discrimination and harassment become illegal when an employer, supervisor or co-worker 12 Revised November 2024June 2021 discriminates or harasses a person because of their race, color, creed, ancestry, national origin, age (40 and up), disability, sex, pregnancy or childbirth, arrest or conviction record, marital status, sexual orientation, genetic testing, honesty testing, military service or use or nonuse of lawful products off the employer’s premises during nonworking hours. The law prohibits discrimination in recruitment and hiring, job assignments, pay, leave or benefits, promotion, licensing or union membership, training, layoff and firing and other employment related actions. Employees may not be harassed in the workplace based on their protected status, nor retaliated against for filing a complaint, for assisting with a complaint or for opposing discrimination in the workplace. Additionally, State law protects workers from harassment in the workplace because of their race, color, creed, ancestry, national origin, age (40 and up), disability, sex, arrest or conviction record, marital status, sexual orientation, or membership in the military reserve. Harassment may include verbal abuse, epithets, and vulgar or derogatory language, display of offensive cartoons or materials, mimicry, lewd or offensive gestures, and telling of jokes offensive to the above protected class members. The behavior must be more than a few isolated incidents or casual comments. It involves a pattern of abusive and degrading conduct directed against a protected class member that is sufficient to interfere with their work or create an offensive and hostile work environment. State law does not protect workers from general workplace harassment or bullying unconnected with some characteristic under the law. The statute of limitations for filing a complaint is 300 days from the date the action was taken or the individual was made aware the action was taken. b. According to the U.S Equal Opportunity Commission (EEOC), Harassment is a form of employment discrimination that violates Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, (ADEA), and the Americans with Disabilities Act of 1990, (ADA) Harassment is unwelcome conduct that is based on race, color, religion, sex (including sexual orientation, gender identity, or pregnancy), national origin, older age (beginning at age 40), disability, or genetic information (including family medical history). Harassment becomes unlawful where 1) enduring the offensive conduct becomes a condition of continued employment, or 2) the conduct is severe or pervasive enough to create a work environment that a reasonable person would consider intimidating, hostile, or abusive. Anti- discrimination laws also prohibit harassment against individuals in retaliation for filing a discrimination charge, testifying, or participating in any way in an 13 Revised November 2024June 2021 investigation, proceeding, or lawsuit under these laws; or opposing employment practices that they reasonably believe discriminate against individuals, in violation of these laws. Petty slights, annoyances, and isolated incidents (unless extremely serious) will not rise to the level of illegality. To be unlawful, the conduct must create a work environment that would be intimidating, hostile, or offensive to reasonable people. Offensive conduct may include, but is not limited to, offensive jokes, slurs, epithets or name calling, physical assaults or threats, intimidation, ridicule or mockery, insults or put-downs, offensive objects or pictures, and interference with work performance. Harassment can occur in a variety of circumstances, including, but not limited to, the following: • The harasser can be the victim's supervisor, a supervisor in another area, an agent of the employer, a co-worker, or a non-employee. • The victim does not have to be the person harassed, but can be anyone affected by the offensive conduct. • Unlawful harassment may occur without economic injury to, or discharge of, the victim. b. it is unlawful to harass a person (an applicant or employee) based on race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age (40 and older), disability or genetic information. It is also illegal to discriminate against a person because the person complained about discrimination, filed a charge of discrimination or participated in an employment discrimination investigation or lawsuit. c. Harassment may include verbal abuse, epithets, and vulgar or derogatory language, display of offensive cartoons or materials, mimicry, lewd or offensive gestures and telling of jokes offensive to the above protected class members. The behavior must be more than isolated incidents or casual comments, it involves a pattern of abusive and degrading conduct directed against a protected class member that is sufficient to interfere with their work or create an offensive and hostile work environment. Harassment can include “sexual harassment” or unwelcome sexual advances, requests for sexual favors, and other verbal or physical harassment of a sexual nature. Harassment does not have to be of a sexual nature however and can include offensive remarks about a person’s sex. For example, it is illegal to harass a woman by making offensive comments about women in general. Both victim and the harasser can be either a woman or a man, and the victim and harasser can be the same sex. Although the law doesn’t prohibit simple teasing, offhand comments, or isolated incidents, harassment is illegal when it is so frequent or severe that it creates a hostile or offensive work environment or when it results in an adverse employment decision (such as the victim being fired or demoted). The harasser can be the victim’s supervisor, a supervisor in another area, a co-worker, or someone who is 14 Revised November 2024June 2021 not an employee of the employer, such as a client or customer. Although the above refers to details of sexual harassment, the city will use similar analysis for other forms of harassment. d.c. Prohibition of the Possession or Display of Harassing Materials - Employees are prohibited from possessing, displaying, disseminating, distributing, trading or sharing of any materials, regardless of format (e.g., electronic, paper, film, video, animated) that constitute harassment on the basis of any characteristic protected by State, Federal or local law. This prohibition extends to all materials which are pornographic and/or demeaning. This includes, but is not limited to, nude, semi- nude or scantily clad images, or images of people simulating acts or exhibit expressions which are intimate, sexual, demeaning or provocative. e.d. Harassment also includes forms of retaliation against individuals who report or cooperate in an investigation under this policy. Such behaviors are considered to be harassment whether they take place on or off City property, at any City- sponsored function, or in a City vehicle. 2. Responsibilities a. Employees - If employees believe that they have been subject to discrimination, harassment or any unwelcome sexual attention, they should: i. Make their unease and/or disapproval directly and immediately known to the discriminator or harasser; ii. Make a written record of the date, time, and nature of the incident(s) and the names of any witnesses; and iii. Report the incident to the City of Oshkosh EEO Officer, a human resource representative, or a supervisor. b. Supervisors - Supervisors must deal expeditiously and fairly with allegations of discrimination or harassment whether or not there has been a written or formal complaint. Supervisors who knowingly allow or tolerate discrimination or harassment are in violation of this policy. Supervisors must: i. Act promptly to investigate discrimination, harassment or inappropriate sexually oriented conduct; ii. Ensure that discrimination, harassment or inappropriate sexually oriented conduct is reported to the City of Oshkosh EEO Officer or his/her designee; and iii. Take corrective action to prevent prohibited conduct from reoccurring. In many cases, a supervisor’s warning to an alleged discriminator or harasser, combined with appropriate follow-up supervision and monitoring of the 15 Revised November 2024June 2021 employee’s behavior may be sufficient to prevent or stop discrimination or harassment. c. EEO Officer (the Director of Administrative Services) or his/her designee - The EEO Officer must: i. Ensure that both the individual filing the complaint (hereafter referred to as the complainant) and the accused individual (hereafter referred to as the respondent) are aware of the seriousness of a discrimination/ harassment complaint; ii. Explain the City of Oshkosh discrimination/harassment policy and investigation procedures to the complainant and the respondent; iii. Explore means of resolving discrimination or harassment complaints; iv. Refer the complainant and/or the respondent to the City of Oshkosh Employee Assistance Program (EAP) for counseling and referral services, if appropriate; v. Notify the police if criminal activities are alleged; and vi. Arrange for an investigation of the alleged discrimination or harassment and the preparation of a written report to be submitted to a decision- making panel (see Section 5). 3. Investigation - An investigation into an alleged violation of this policy can be initiated by complaint with the City of Oshkosh EEO Officer or a human resource representative. Complaints should be filed as soon as possible after an incident of alleged discrimination or harassment. The EEO Officer assists the complainant in completing a discrimination or harassment complaint. To ensure the prompt and thorough investigation of a discrimination or harassment complaint, the complainant should provide as much of the following information as is possible: • The name, department, and position of the person or persons allegedly causing the discrimination or harassment; • A description of the incident(s), including the date(s), location(s), and the presence of any witnesses; • The alleged effect of the incident(s) on the complainant’s position, salary, benefits, promotional opportunities, or other terms or conditions of employment; • The names of other employees who might have been subject to the same or similar discrimination or harassment; • The steps the complainant has taken to try to stop the discrimination or harassment; and 16 Revised November 2024June 2021 • Any other information the complainant believes to be relevant to the discrimination or harassment complaint. The EEO Officer is responsible for ensuring that an impartial investigation begins within 10 working days after a complaint has been filed. The City of Oshkosh attempts to complete investigations within 15 working days. Except in the most unusual circumstances, investigations should be completed within 30 working days. In most cases, the EEO Officer will appoint a qualified human resource representative or an independent outside investigator to lead the investigation. In any case, a second person-- usually a human resource representative--should accompany the primary investigator during all interviews with the complainant, respondent and witnesses so that information obtained during the interviews can be corroborated. The investigation may take different forms depending upon the specific circumstances. However, the following shall apply to all investigations: The investigators shall have the discretion to decide who they need to interview and/or talk to. Those employees that the investigators wish to interview and/or talk to must appear at the scheduled investigator’s meeting. Everyone that the investigators interview and/or talk to must be truthful. This includes the complainant, the subject of the complaint, and any witnesses. The complainant, the subject of the complaint, and witnesses shall be forthcoming with information in their possession, and shall not be purposefully evasive. Everyone that the investigators interview and/or talk to must cooperate with the investigation. This includes answering questions to the best of their abilities and memory about any issue that is reasonably related to the subject of the investigation. 4. Report - The designated investigator prepares a written report immediately following the completion of the investigation. Except in the most unusual circumstances, the report should be completed within 15 working days after the completion of the investigation. The report must include: • summary of the complaint; • summary of the response by the individual charged with discrimination or harassment; • summary of the statements and evidence obtained during the investigation; A copy of the report must be sent to members of a decision-making panel consisting of the Director of Administrative Services, the City Attorney and the respondent’s department head and/or immediate superior. If one of these people is involved in the complaint, the City Manager shall have the right to appoint an individual as a replacement. After consideration of the report, the panel may agree to one of the following: 17 Revised November 2024June 2021 a. Sustain the complaint, order the discrimination or harassment to stop, facilitate appropriate sanctions on the respondent, provide for the restoration of any employment benefits the complainant lost because of the discrimination or harassment and provide any other relief necessary to remedy the situation. b. Order further investigation, for a period not to exceed 10 working days and require a supplementary report. c. Dismiss the complaint, if it is found to be without merit. d. Order other corrective actions to effectuate the change in behavior(s) required. Once the report has been approved, copies are provided to both the complainant and the respondent. The EEO Officer and a member of the committee meet with the complainant to explain the decision. The EEO Officer and the respondent’s supervisor and/or department head meet with the respondent to explain the decision and implement any corrective action or discipline determined. 5. Monitoring Compliance - The supervisor is expected to monitor the individual’s compliance as determined by the decision making panel. 6. Discipline - Employees who violate this policy may be subject to appropriate discipline. 7. Confidentiality - All inquiries, complaints and investigations are treated as confidentially as possible. However, when the City becomes aware of the potential of a discrimination or harassment situation it is obligated to follow up on the circumstances which may require the discussion of the information provided. a. All information pertaining to a discrimination or harassment complaint or investigation is maintained by the EEO Officer in secure files. b. All individuals contacted in connection with a complaint will be counseled that any information pertaining to the complaint should be held in confidence. 8. Other Available Procedures - The procedures available under this policy do not preempt or supersede any legal procedures or remedies otherwise available to a victim of harassment under state or federal law. 105 BULLYING POLICY 1. Bullying Defined a. Bullying is any gesture or written, verbal, graphic, or physical act (including electronically transmitted acts – i.e., cyberbullying, through the use of internet, cell phone, personal digital assistant (pda), computer, or other wireless handheld deviceelectronic methods, currently in use or later developed and used by employees) that is reasonably perceived as being dehumanizing, intimidating, hostile, humiliating, threatening, or otherwise likely to evoke fear of physical harm or emotional distress. 18 Revised November 2024June 2021 b. Bullying also includes forms of retaliation against individuals who report or cooperate in an investigation under this policy. Such behaviors are considered to be unacceptable behavior whether they take place on or off City property, at any City-sponsored function, or in a City vehicle. c. Bullying is conduct that meets all of the following criteria: i. is reasonably perceived as being dehumanizing, intimidating, hostile, humiliating, threatening, or otherwise likely to evoke fear of physical harm or emotional distress; ii. is directed at one or more employees; iii. is conveyed through physical, verbal, technological or emotional means; and iv. substantially interferes with an employee’s ability to do their job. 2. Responsibilities a. Employees - If employees believe that they have been subject to bullying, they should: i. Make their unease and/or disapproval directly and immediately known to the offender; ii. Make a written record of the date, time, and nature of the incident(s) and the names of any witnesses; and iii. Report the incident to a supervisor or human resource representative. b. Supervisors - Supervisors must deal expeditiously and fairly with allegations of bullying whether or not there has been a written or formal complaint. Supervisors who knowingly allow or tolerate bullying are in violation of this policy. Supervisors must: i. Act promptly to investigate allegations of bullying; ii. Take corrective action to prevent prohibited conduct from reoccurring; and iii. If the behavior appears to include unlawful discrimination, harassment or inappropriate sexually oriented conduct, ensure it is reported to the City of Oshkosh EEO Officer or his/her designee. In many cases, a supervisor’s warning to an alleged offender, combined with appropriate follow-up supervision and monitoring of the employee’s behavior may be sufficient to 19 Revised November 2024June 2021 prevent or stop the behavior. However, supervisors and/or employees should consult with Human Resources for additional guidance. 106 EMPLOYEE - MANAGEMENT RELATIONS Certain City employees have the right to organize, join and participate, or refuse to organize, join and participate in any employee organization freely and without fear of penalty or reprisal as provided for in the Municipal Employment Relations Act (Wisconsin Statute 111.70). 107 ORGANIZATION AND ADMINISTRATION Proper organization and a clear understanding of responsibility and authority are essential to effective and efficient City government administration and management. 1. Responsibility and Authority a. Director of Administrative Services - The Director of Administrative Services (or designee) shall: i. Advise the City Manager and Department Heads on personnel matters. ii. Formulate and direct the administration of personnel policies, procedures, and regulations. iii. Negotiate and administer collective bargaining agreements. iv. Assist Department Heads in recruitment, selection, placement, and transfer of personnel. v. Evaluate requests for promotions or transfers and make recommendations. vi. Recommend and assist in disciplinary action. vii. Process employee grievances. viii. Supervise the maintenance of personnel records, including general, compensation, insurance and accrued benefits. ix. Evaluate requests for changes in employee strength and organizational structure. x. Supervise employee development programs. xi. Develop and maintain a job classification system. xii. Maintain current position descriptions. xiii. Be responsible for wage and salary administration. 20 Revised November 2024June 2021 xiv. Direct safety programs. xv. Serve as secretary to the Police & Fire Commission. xvi. Serve as AA/EEO Officer for the City and regularly review and administer the program. xvii. Administer the employee fringe benefits program and disseminate information as required to all employees and departments. xviii. Serve as agent for the Wisconsin Retirement Fund. xix. Investigate unemployment compensation claims and arrange for City representation at unemployment compensation hearings. xx. Administer temporary and emergency appointments under Federal or State programs. xxi. Keep current on State and Federal laws and regulations relating to personnel policies and provide for the proper posting of information posters required by State or Federal laws. xxii. Other duties as assigned. b. Department Heads – Department Heads shall: i. Enforce the personnel policy, rules and regulations in their respective departments. ii. Keep employees informed of current personnel policies. iii. Immediately notify the Director of Administrative Services of any proposed changes in personnel and participate in the selection of replacements as appropriate. iv. Collaborate with the Director of Administrative Services in hiring, developing employee orientation and in-service training programs and other personnel management activities as appropriate. v. Administer discipline and delegate such authority to supervisory personnel as appropriate. vi. Conduct performance evaluations as appropriate. c. Supervisory Personnel - Supervisors shall: i. Implement the personnel policies, rules and regulations within their unit. ii. Participate in the selection of new employees as appropriate 21 Revised November 2024June 2021 iii. Administer discipline to employees as appropriate. iv. Conduct performance evaluations as appropriate. 108 JOB CLASSIFICATION The purpose of the job classification plan is to provide a standard system of titles and job descriptions for the effective administration of personnel activities such as: staffing, planning and budgeting, establishing and maintaining standards of job performance, fair and equitable pay, valid selection and recruitment programs, training programs and career development. 1. Authorized Position Count - The authorized position count, as authorized by the City Manager and subsequently set forth in and duly adopted as part of the annual City Budget, shall serve as the official documentation of positions within the City organization. The authorized position count shall identify the title and status of each position and shall be maintained and updated by Human Resources and incorporated into an organizational chart. 2. Administration - The Director of Administrative Services shall be responsible for the administration of the job classification plan in cooperation with Department Heads, key staff employees, and other appropriate resources. 3. New Positions - When a suitable class does not exist, the Director of Administrative Services shall establish a new class with an appropriate pay range subject to the approval of the City Manager and subsequently set forth in and duly adopted as part of the annual City budget. 4. Abolition of Positions - When it is determined that a classification or classifications are no longer useful or needed, the Director of Administrative Services shall recommend to the City Manager that such classes be abolished and duly adopted as part of the annual City Budget. 5. Reclassification - If an employee has facts which indicate that a position is improperly classified, the employee may work with their supervisor and/or submit a written request to the Director of Administrative Services for review and approval subject to approval of the City Manager and subsequently set forth in and duly adopted as part of the annual City Budget. 6. Department Reorganization - If a department or division is reorganized, position descriptions for all affected employees shall be submitted to the Director of Administrative Services for review and approval as part of such reorganization subject to approval of the City Manager and subsequently set forth in and duly adopted as part of the annual City Budget. 7. Position Description - The Director of Administrative Services may require departments to submit position descriptions when vacancies occur or anytime there is reason to believe that there has been a significant change in the duties or responsibilities of one or 22 Revised November 2024June 2021 more positions. Annual review of position descriptions by Supervisors and employees is recommended. Official job descriptions shall be on file with Human Resources. 8. Review of Classification Plan - The Director of Administrative Services shall review the classification plan as often as appropriate to ensure that the plan accurately reflects existing position responsibilities and market conditions. The Director of Administrative Services shall take whatever action is appropriate to amend and update the classification plan, subject to review of the City Manager and subsequently set forth in and duly adopted as part of the annual City Budget. 109 SALARY ADMINISTRATION 1. Pay Plan - City pay plans include the schedule of pay ranges consisting of a minimum and maximum rate of pay for all classes of positions contained in each respective plan as well as the components and intended purposes for each feature of the respective plans. The objective of each pay plan is to provide an appropriate salary structure to recruit and retain the required number of City employees. 2. Responsibility and Administration - The Common Council, acting through the City Manager and the Director of Administrative Services, shall be responsible for determining the total annual amount available for salaries and salary measures under each pay plan. The Common Council shall also be responsible for the approval of the basic structure and overall ranking of job classifications based upon the recommendations of the Director of Administrative Services and the City Manager. The Director of Administrative Services shall be responsible for the overall administration of each pay plan and shall make additions, subtractions and modifications to classifications and the corresponding pay range assignments as needed between formal surveys with the approval of the City Manager for reflection in future budget documents. 3. Linkage - Each pay plan shall be directly linked to a classification plan. Positions of similar responsibility shall be grouped together in grade levels to establish an appropriate rate for each grade, and to establish a range for that grade. The appropriate rate shall be based on internal rankings and external market conditions. 4. Pay System - Pay periods are bi-weekly. Hours worked during a pay period are ordinarily paid the following Friday of the subsequent pay period. 5. Deductions - Before any deduction from an employee’s wages is made, other than those allowed by law or court order, employees must authorize the deduction in writing. Forms for authorizing a deduction are available in the Payroll Office. 6. New Employees - A new employee may be employed at a point within the salary range commensurate with theirhis/her qualifications as determined by the Director of Administrative Services. Performance evaluation(s) will be conducted at least annually. Performance evaluation reports shall be considered in personnel decisions affecting such things as compensation, promotion, demotion, removal, reduction in force, re- employment and training. 23 Revised November 2024June 2021 7. Salary Adjustment a. General - The salary schedule shall be reviewed annually to consider overall changes of salaries inside the organization, the labor market and economic conditions. If a general adjustment is given, it may be made either on a straight percentage basis, a flat dollar amount, or a combination of the two. Such adjustments shall normally be effective January 1 or pay period #1. If the City utilizes a step basedstep-based pay system, movement from one step to the next will occur on the employee’s anniversary date of hire into their current classification and only after receiving an acceptable review of their performance from their supervisor up to the final step in the series progression. If pay for performance awards are provided, they will be awarded to those employees who have received an above average or higher review of their performance from their supervisor. These awards shall normally be effective January 1, after all other base pay adjustments have been applied. When an employee’s salary exceeds their existing pay range maximum the employee’s pay is defined as “red circled”. A red circled employee will not be eligible for further base-accumulating pay increases until their his/her salary is within the salary range for their existing position. b. Special - Individuals whose salaries are substantially below the level called for by the labor market and the individual’s performance, may be given an increase in addition to that called for elsewhere in these guidelines, upon recommendation of the Supervisor, Director of Administrative Services, and City Manager provided sufficient funds have been made available through the budgeting process by the Common Council. c. Transfers - Employees in good standing may request to be considered for transfer to another position in the City which is vacant. Such requests shall be made to the Director of Administrative Services. When employees transfer within the same classification or pay range, they will receive no salary adjustment, but may be eligible to retain their original step increase date. d. Promotion - Employees who are promoted from one class to another having a higher pay range will be granted a salary increase of 5% or the pay step of the new range that provides an increase of at least 5%, or the minimum of the higher range, whichever is greater. In the event of a promotion of two or more salary grades, the increase will be at least 8%, or the pay step of the new range that provides an increase of at least 8%, but not to exceed 10%, or the minimum of the higher range, whichever is greater. Promoted employees will not exceed the pay rate of the highest paid employee in their new classification, unless that rate is less than or equal to their former rate. e. Demotion - Demotions may be made in lieu of layoff, as a disciplinary measure or can be voluntary. Demotions must be approved in advance by the Director of Administrative Services and the City Manager. Also, an employee who demotes 24 Revised November 2024June 2021 to a pay grade or classification that they previously held will not be placed back into that pay grade or classification at a higher pay or pay step than they would have attained had they stayed within that pay grade. This also applies in circumstances where a previously demoted employee promotes up to a previously held pay grade or classification. When employees are demoted, the following provisions apply: i. Involuntary - An employee who is demoted for non-voluntary reasons but unrelated to performance maywill retain theirhis/her present salary if the salary exceeds the new range maximum. If the present salary falls within the new range, the employee maywill be placed in the new range at their current salary. However, employees who are involuntarily demoted will not exceed the pay rate of the highest paid employee in their new classification nor will they be placed at a pay rate which will create a compression issue. As long as an employee’s salary exceeds the new range maximum, the employee will not be eligible for further base-accumulating pay increases until theirhis/her salary is again within the salary range for the new position. ii. Voluntary – An employee who takes a voluntary demotion may retain theirhis/her present salary unless that salary exceeds the maximum rate of pay for the new position in which case the employee’s salary maywill be adjusted to the new maximum. However, employees who voluntarily demote will not exceed the pay rate of the highest paid employee in their new classification nor will they be placed at a pay rate which will create a compression issue. Also, an employee who voluntarily demotes to a pay grade or position that theyhe/she previously held will not be placed back into that pay grade at a higher pay or pay step than they would have attained had they stayed within that pay grade or position. An employee may only continue to receive a rate of pay in excess of theat maximum or in excess of the highest paid employee upon the recommendation of the Department Head and approval of the Director of Administrative Services and the City Manager. If the employee continues to receive a rate of pay in excess of the maximum salary range, the employee will not be eligible for further base-accumulating pay increases until theirhis/her salary is again within the salary range for the new position. iii. Related to Performance – An employee who is demoted for performance reasons may retain theirhis/her present salary unless that salary exceeds the maximum rate of pay for the new position in which case the employee’s salary maywill be adjusted to the new maximum. However, these employees will not exceed the pay rate of the highest paid employee in their new classification, nor will they be placed at a pay rate which will create a compression issue. Also, an employee who is demoted for performance reasons to a pay grade that the employeehe/she previously held will not be placed back into that pay grade at a higher pay or pay step 25 Revised November 2024June 2021 than they would have attained had stayed within that pay grade or position. f. Reallocation/Reclassification - When an allocation of a position has been changed as a result of changes in the duties assigned to the position, the organizational structure of a department or logical and gradual changes in the duties and responsibilities of the position, such change in grade will be considered to be a reallocation or reclassification. When employees are reallocated or reclassified the following provisions apply: i. Employees who are reallocated or reclassified to a higher pay grade will be granted a salary increase of 5% or the pay step of the new range that provides an increase of at least 5%, or the minimum of the higher range, whichever is greater. In the event of the reclassification of two or more salary grades, the increase will be at least 8%, or the pay step of the new range that provides an increase of at least 8%, but not to exceed 10%, and then movement to the next closest step that provides an increase, or the minimum of the higher range, whichever is greater. With the exception of compression adjustment related actions, employees who are reallocated/reclassified to a higher pay grade will not exceed the pay rate of the highest paid employee in their new classification, unless that rate is less than or equal to their former rate. ii. If a position is reallocated or reclassified to a classification in a lower salary range and the salary of the employee exceeds the maximum of the new range, the employee will be placed in the new range, the employee will be placed in the new class and will retain theirhis/her current salary. However, with the exception of compression adjustment related actions, employees who are reallocated or reclassified to a lower pay grade will not exceed the pay rate of the highest paid employee in their new classification. As long as an employee’s salary exceeds the new range maximum the employee will not be eligible for further base-accumulating pay increases until theirhis/her salary is again within the salary range for the new position. iii. If a positon is reallocated or reclassified to a classification in the same salary range the employee will receive no salary adjustment. g. Recall/Reinstatement - When the employees are recalled to a position with a lower or higher pay grade, they shall be paid according to their experience and qualifications within the pay grade in which they will be employed. Employees who are recalled will not exceed the pay rate of the highest paid employee in their new classification. When employees are reinstated to their former position, they shall normally be paid at the rate of the position they are returning to, commensurate with the level at the time of separation unless significant experience was obtained since separation which enhances the value of the 26 Revised November 2024June 2021 employee to the City. In such instances, a higher rate may be paid up to the maximum for that position. However, employees who are reinstated will not exceed the pay rate of the highest paid employee in their classification. h. Replacement of Employee in Previous Classification within Introductory Period (See Section 110.9) - An employee who does not successfully complete their introductory period and returns to theirhis/her former class will have theirhis/her salary restored to the same rate of pay the employee received in the former class. i. Part-time and Seasonal Employment - Part-time and seasonal employees shall be compensated at a rate established by the Director of Administrative Services. j. Temporary Assignment - Employees who are temporarily assigned to a position with a higher maximum pay rate than their current rate for a period of 30 days or more may receive an increase in pay retroactive to the starting date of their assignment upon approval of the Director of Administrative Services and the City Manager. If the 30 day threshold is known to be satisfied at the time of appointment, the pay adjustment will become effective upon assignment. Employees who are temporarily assigned to a position with a lower pay rate for any period shall not receive a reduction in pay. k. Compression Adjustment - Wage compression exists when there is an unacceptable differential in wages or salary between a supervisor and direct subordinate. In rare circumstances, compression can also exist within grades when more experienced employees within the same or similar classifications are earning less than, or nearly the same as, less experienced employees. Compression can exist under a base pay comparison, under a total gross earnings comparison, or both. If compression can be resolved through means other than a pay increase, the City will consider those options. In determining whether compression is an issue that must be resolved through a pay increase, the City will look at the differences in total compensation (i.e., direct pay and benefits) between the supervisor and subordinate positions. Unless the benefit package of the supervisor is determined to compensate for wage compression, the City will provide an acceptable base pay differential between an exempt supervisory position and the average gross earning of the top paid classification directly supervised. Compression adjustment should not, in most cases require a pay grade change in order to use a rate within the assigned grade that provides the recommended differential. In situations where the compression analysis requires a higher base rate than would normally be utilized under the compensation plan, at the City’s discretion, one of two actions will be available: i. Adjust the employee’s pay upward into the range; or ii. Move the position up one pay grade temporarily and only while compression conditions are still causing the problem. 27 Revised November 2024June 2021 The City will utilize the first option whenever possible, as long as the current pay grade and range allows for sufficient earnings growth consistent with the intent and spirit of the compensation plan. However, when the City utilizes the second option and the position will be placed in a higher grade, all documents and communications are retained to reflect the temporary assignment of these positions. The earnings differential situation should be checked every year, and if conditions change such that the actual pay grade provides an adequate differential and opportunity for sufficient earnings growth, these positions will move back into their correct grade. The City recognizes that the allowance of compression adjustments does disrupt some of the internal equity in its compensation plan, because there are jobs that are of higher internal value that may be paid less than a job of lower internal value. This is why the City intends to utilize compression adjustments sparingly. All compression adjustments must be recommended by the department head and receive approval by the Director of Administrative Services and the City Manager. In the event that a position under a compression adjustment is later reclassified downward to the correct internal pay grade, the policy for Salary upon Reclassification of Position will apply in regard to compensation for the affected employee. “Not to exceed” language does not apply to this action. l. Market Adjustment - The City’s compensation program has provided a methodology for determining pay rates for employees that recognizes not only the value of the positions in the market but also the internal worth within the City. There may be situations where a position in the City’s compensation plan should be considered for placement at a higher range of pay than that which is established. These are positions that may command higher rates of pay due to market demands. As illustrated below, market adjustments should generally be considered only under situation one or two. In either case, situation three should also apply before a market adjustment is approved: i. The City has documented problems recruiting and/or selecting employees within the assigned pay range (for example, a position is advertised two or more times resulting in few or no qualified individuals). ii. The City has an unacceptable rate of turnover in a position, and exit interview information indicates a pay issue is contributing to the high turnover rate. iii. Periodic Market surveys conducted by the City show that the control point of the City’s pay range is more than 15% less than the average rate of pay shown for a given position in the market analysis. 28 Revised November 2024June 2021 In situations where market demands higher pay rates, at the City’s discretion, one of two actions will be available: iv. Adjust the employee’s pay upward into the range; or v. Move the position into a higher pay grade temporarily and only while market conditions are still causing the problem. The City will utilize the first option whenever possible. However, when the City utilizes the second option, the appropriate pay grade will be determined by the City (with consultation from a compensation consultant, if desired) and the position will be placed in a higher grade. Furthermore, all documents and communications are retained to reflect the temporary assignment of these positions to a higher pay grade. The market conditions should be checked every year, and if conditions change, these positions will move back into their correct grade. The City recognizes that allowance of market adjustments does disrupt some of the internal equity in its compensation plan, because there are jobs that are of higher internal value that may be paid less than a job of lower internal value. That is why the City intends to utilize market adjustments sparingly. All market adjustments must be recommended by the department head and receive approval by the Director of Administrative Services and City Manager. In the event that a position under a market adjustment is reclassified to the correct pay grade, the reclassification section would apply in regard to compensation for the affected employee. m. Market Survey Implementation Guidelines - The following implementation guidelines will be applied to approved studies: i. If an employee’s current rate of pay is between a step in the new range, then the employee will be placed at the step that provides an increase. ii. If an employee’s current rate of pay is between the Control Point of the new range and the Maximum rate of the range, then no increase is required. iii. If an employee’s current rate of pay is “red-circled” and would be higher than the Maximum rate of the new range, then the employee would continue to be “red-circled”. 8. Exceptions to the Pay Plan - Exceptions to the pay plan may be made by the Oshkosh Common Council. 110 RECRUITMENT & SELECTION 29 Revised November 2024June 2021 1. Policy - It shall be the policy of the City to recruit and select the most qualified persons for positions in the City, including part-time, seasonal, and limited term appointments. Recruitment and selection shall be conducted in a manner to promote open competition, provide for equal opportunity, and prohibit discrimination. 2. Relatives -– The Wisconsin Ethics Commission guide on Nepotism, states “Although the Wisconsin Ethics Commission believes it is improper for a person to be hired by the state or a local government because he or she is a relative of a public official, it also understands that a person, otherwise qualified, should not be denied employment with the state or a local government because he or she is related to a public official. A problem arises only when the official is involved, directly or indirectly, in the hiring or promotion or supervision on a relative a public official may not use his or her office to bring about the state’s or a local government’s employment of the official’s spouse or a dependent relative. {19.45(2) and 19.59(1)(a), Wisconsin Statutes]”. With the exception of positions covered by the provisions of Wis. Stats. Chapter 62.13, an applicant for a position will not be eligible for appointment or hire if he or shethey have has an immediate relative serving in the capacity of City Manager, Assistant City Manager, Director of Administrative Services, Elected Official or a supervisor/ subordinate relationship (see 3, d, ix of this section). This includes both direct supervision and indirect supervision as a result of a vertical relationship on the organization chart of the City. For purposes of this section, immediate relatives shall mean: spouse, child, parent, sibling, grandparent, grandchild, and any step-relative, half-relatives, and in-laws of the aforementioned immediate relatives. When an applicant is an immediate relative of a staff person involved in a selection process, the relationship must be revealed by the staff person to the Director of Administrative Services in advance of the selection process. When this occurs, the staff person is not allowed to participate in the selection process. Immediate relatives shall not be employed, promoted, or transferred to any department or division which results in supervisor/subordinate relationships. This includes both direct supervision and indirect supervision as a result of a vertical relationship on the organization chart of the City. Employees who become immediate relatives where such relationship could conflict with this policy, such as within the same department or division, or become involved in a relationship that could be perceived as a conflict of interest, subsequent to employment with the City are required to notify the Director of Administrative Services or a Hhuman Rresources representative as soon as possible but not to exceed 30 days of the status change. The City Manager and Director of Administrative Services reserve the right to review the working relationship between the two employees, or an employee and a potential hire, and take appropriate action if necessary. Furthermore, supervisors are not allowed to become involved in a relationship with their direct reports. This restriction may extend to any supervisor above an employee as well as indirect supervisory relationships where the supervisor has influence over the employee’s employment conditions. Such situations must be reported to the Director of Administrative Services 30 Revised November 2024June 2021 or Human Resources as soon as possible but not to exceed 30 days of the status change. Action may be taken to eliminate or reduce any possible conflict of interest. This provision is not intended to deprive any individual of employment opportunity in City service but rather to prevent situations which result in or provide potential for conflicts of interest. 3.2.Recruitment - The Director of Administrative Services shall develop and conduct an active recruitment program designed to meet the current and projected City staffing needs. Recruitment shall be tailored to the position to be filled and directed to sources likely to yield qualified candidates. a. Job Announcements - All job announcements shall include the job title, description, salary range and other pertinent information including minimum knowledge, skills and abilities required to perform desired duties. Job openings shall be formally announced and will state the time for filing except in cases of immediate need or unusual circumstances. b. External Services - The Director of Administrative Services may direct recruitment efforts to outside services; these may include, but are not limited to, the following: i. Review of applications on file which are part of a continuing recruitment effort. ii. List with nearby job information and placement centers including Department of Workforce Development and the State Division of Vocational Rehabilitation. iii. Advertisement in the local newspaper. iv. Advertisement in regional newspapers, nationwide newspapers or professional journals where it appears that local coverage will not provide a reasonable number of qualified applicants. v. Advertisement on various websites. vi. Direct mailings to members of professional organizations. vii. Use of a professional recruitment firm. c. Application Form - All applications for employment shall be made on forms prescribed by the Director of Administrative Services and which meet State or Federal regulations. Individuals wishing to make application for future openings may do so. Such applications will remain active for six (6) months and will be kept on file for not more than twelve (12) months unless updated by the individual within these time frames. 31 Revised November 2024June 2021 d. Rejection of Applications - The Director of Administrative Services may reject any application if the applicant: i. Has provided incomplete, false or inaccurate information. ii. Has been convicted of a crime which is substantially related to the duties required such that the conviction renders the applicant not suitable for the position. iii. Is not within the age limits prescribed for the position or for City employment. iv. Has an unsatisfactory employment record which indicates unsuitability for the position. v. Does not meet the minimum requirements for the position. vi. Is unable to perform the essential duties of the position. vii. Currently holds a position with the City. Unless the applicant agrees to only accept one position so as to not create an unforeseen overtime situation. viii. Does not have the legal right to work in the United States. ix. Has an “immediate relative” or is in a relationship that may cause a conflict of interest with a person serving in the capacity of City Manager, Director of Administrative Services, Assistant City Manager, elected official, or in a supervisor/subordinate relationship, as described in section 110(2) of this handbook. ix.x. Is serving on a City of Oshkosh Council, board, commission or committee e. Screening - The Director of Administrative Services (or designee) will select only the best qualified applicants for screening and final consideration. f. Interview Expense - Applicants who are called in to interview for FLSA Exempt positions may be reimbursed for all or part of reasonable expenses incurred in conjunction with such interview including travel, meals and overnight accommodations. g. Moving Expense - When the City fills a FLSA Exempt position with an individual who resides outside the City of Oshkosh, the City may pay the reasonable cost of relocation. This payment will be limited to 50% of approved expenses should the individual decide not to reside within the City of Oshkosh limits. 4. Selection - The selection process shall maximize reliability, objectivity, and validity as well as assess attributes necessary for successful job performance. 32 Revised November 2024June 2021 a. Selection Devices - The Director of Administrative Services shall be responsible for determining methods to be used to screen applicants for job vacancies. In developing the selection devices, the Director may confer with Department Heads, consultants, and others familiar with the knowledge, skill, and ability required and devices to best measure these factors. Such methods or devices may include but need not be limited to one or more of the following: i. Review of education, training, and experience as shown on the application. ii. Practical written or oral tests, work samples or performance tests if job related. iii. Physical tests of strength, stamina or dexterity when job related. iv. Background and reference inquiries. v. Physical, psychological, and drug & alcohol testing after a conditional offer of employment is made. b. Confidentiality - All persons participating in the development and maintenance of selection materials shall exercise every precaution to ensure the highest level of confidentiality. Only the Director of Administrative Services and individuals designated by the Director shall handle confidential selection materials. 5. Certification and Appointment - Applicants selected for certification and interview in accordance with the selection process shall number three or more than the number of vacancies, whenever possible. a. Rank - The applications of the best qualified shall be certified as eligible by the Director of Administrative Services and submitted to the Department Head or Supervisor for consideration. b. Interviews - Candidates selected from applications may be interviewed by the Director of Administrative Services or human resource representative, Department Head, a Supervisor, or appropriate panelists. c. Appointment - For Department Head positions, the final approval of the candidate selected shall be made by the City Manager with the exception of those employees required to be hired by a specific board or commission. In all other cases, the Department Head or theirhis/her designee in conjunction with the Director of Administrative Services or theirhis/her designee shall make the final selection and appointment to the position. First consideration shall always be given to the best qualified candidates to fill the vacancy. If one of the certified candidates is not selected, justification shall be given to the Director of Administrative Services. If the reasons for not selecting the individual are found to be valid, the Director of Administrative Services may certify other qualified candidates. 33 Revised November 2024June 2021 6. Eligibility - With the exception of eligibility lists established for the Police and Fire Departments for entry level positions based on the results of a recruitment process established through the Police and Fire Commission and promotional registers for positions in those departments, the City of Oshkosh does not maintain eligibility lists but follows the principle of open competition and equal opportunity in recruiting and selecting for each vacancy. 7. Full-Time, Part-Time, and Seasonal Employment - These employees shall be classified as follows: a. Regular Full-Time Employee is defined as a person hired to fill a full-time position in the Table of Organization. b. Regular Part-Time Employee is defined as a person hired to fill a part-time position and regularly scheduled to work every week of a calendar year and accumulating 975 hours or more per year or if hired after July 1, 2011 accumulating 1,200 hours per year. c. Part-time Employee is one who is not regularly scheduled to work every week and/or who works less than the weekly and annual number of hours required for regular part-time employees. d. Seasonal Employee is one who is hired for a stated limited period of time which shall conclude on or before the end of said period. 8. Limited Term Appointments/Emergency Appointments - If there is an urgent need to fill a vacancy and the Director of Administrative Services is unable to immediately provide eligible candidates, the Director of Administrative Services may fill the vacancy by emergency appointment until proper recruitment can take place. a. Temporary Appointments - Temporary Appointments shall be made from applications on hand. If none are available for temporary work, the Director of Administrative Services may authorize the appointment of a qualified individual. The acceptance or refusal by an eligible candidate of a temporary appointment shall not affect the candidate’s standing for a permanent position if one becomes available. b. Persons hired under Federal or State Programs - Persons employed by the City under Federal or State programs are considered limited term employees and are not considered regular City employees unless specific action is taken to appoint such an employee to a regular position after he/she has becomingen duly certified as eligible for such appointment by the Director of Administrative Services. 9. Introductory Period - All persons promoted or transferred from one position to another or from one Department or Division to another shall serve an introductory period of up to thirty (30) calendar days. This period of time is for the employee to show theirhis or her ability to work successfully with the Supervisor and fellow employees as well as perform the duties of the position. During this introductory period should the supervisor determine that the employee should not continue to remain in the new position, the Supervisor may 34 Revised November 2024June 2021 end their introductory period. The employee will be allowed to return to their prior position as long as a vacancy is available. Employees will not be allowed to change positions until the introductory period has been completed. Introductory periods may be extended by agreement between the Department Head and the Director of Administrative Services. 10. Evaluation - At the end of the introductory period or at any other time deemed necessary by the Director of Administrative Services, the Director of Administrative Services or the Director’s designee may request a performance evaluation to evaluate individual performance. The performance evaluation reports shall be considered in personnel decisions affecting such things as compensation, promotion, demotion, removal, reduction in force, re-employment and training. 111 SCHEDULED HOURS, OVERTIME, COMPENSATORY TIME, AND EXTRA PAY 1. Purpose - This section sets forth the policies and practices governing the establishment of work schedules, the scheduling of overtime and forms of overtime compensation. 2. Attendance - All City employees are expected to be punctual when reporting to and leaving work along with regular attendance at their respective jobs. If it becomes necessary to be late or absent, employees must notify their Supervisor immediately so adjustments can be made to work assignments. 3. Job Abandonment - Employees who fail to report to work for three (3) consecutive business days without notifying their Supervisor of the absence will be considered as having voluntarily terminated their position as a result of job abandonment. If the employee is unable to contact their Supervisor for any absence, the employeehe or she should ask a representative (such as a family member or friend) to do so on the employee’s behalf. If the employee or a representative is unable to contact their Supervisor due to extreme circumstances (such as a medical emergency or natural disaster that prohibits the employee or their his or her representative to contact the Supervisor within three days), the employee or theirhis or her representative must contact the Supervisor as soon as practicable to explain the situation. In extreme circumstances, the Supervisor and the Director of Administrative Services will consider the explanation and its timing before determining if the voluntary termination will be upheld. 4. Scheduled Hours – With the exception of protective service and transit employees, the scheduled hours for each full-time position shall normally be either thirty-seven and one- half (37.5) or forty (40) hours per week or in accordance with department policy. Part- time employees shall work a normal schedule of hours averaging less than full-time hours per week. Temporary variations in daily and weekly work schedules may be authorized by the employee’s supervisor in response to department needs. Supervisors, at their discretion, may also authorize temporary variations in work schedules for subordinate employees in 35 Revised November 2024June 2021 order to accommodate employee needs. Any such variations shall be in accordance with the Fair Labor Standards Act (FLSA) where applicable. Department Heads and salaried persons in executive, administrative, and professional positions may be allowed to work a flexible schedule of hours in order to accommodate fluctuations in their workloads. Such scheduling shall be subject to the general approval of the City Manager in the case of Department Heads, by the Department Head in the case of supervisory positions, and by supervisors in the case of their professional positions. 5. Lunch Periods, Breaks - An unpaid lunch period shall normally be provided midway through an employee’s shift in accordance with department policy. Non-exempt employees who eat lunch within City facilities are encouraged to do so away from their work stations. Two paid fifteen minute, non-cumulative breaks may be provided in accordance with department policy. The first break should be taken during the first half of the work day and the second break should be taken during the second half of the day. Lunch periods and breaks are dependent upon the length of the work shift. Such breaks are not to be taken at the beginning or at the end of the work shift and are not to be combined with lunch periods. 6. Overtime – With the exception of certain protective service positions, overtime is time worked in excess of forty (40) hours in a workweek. Full days of holiday, vacation and floating holiday time, are counted toward the calculation of time worked. Substitution of these forms of leave for other forms of leave will not be counted toward the calculation of time worked. When reasonably possible, all overtime shall be approved in advance by the employee’s Supervisor. It shall be the responsibility of every Department Head and Supervisor to assign overtime work only when emergencies or other compelling circumstances prevent the reasonable accommodation of additional work through the reassignment of work priorities or through the rescheduling of hours within the same workweek. Eligibility for overtime compensation shall be determined in accordance with the Fair Labor Standards Act for non-exempt employees and shall be subject to approval by the Director of Administrative Services. Department Heads and salaried exempt persons in executive, administrative, or professional positions shall be ineligible for any form of additional compensation for overtime hours worked but may be allowed to vary their work schedules in accordance with Section 4 above. Non-exempt employees eligible for overtime pay will be compensated at the rate of time and one-half (1.5) for time worked in excess of forty (40) hours in a workweek. Overtime is not paid for exempt positions unless otherwise provided by a respective collective bargaining agreement. In departments where sufficient staff exist by determination of the respective department head and the Director of Administrative Services, the City allows compensatory time, or the accumulation of a specified amount of compensatory time, in lieu of cash payment for 36 Revised November 2024June 2021 overtime at a rate of one and one-half (1.5) hours of compensatory time for each hour of overtime earned. An employee may request to take earned compensatory time off within a reasonable time period of the request. Employee’s compensatory time accumulates on a calendar basis with all balances not used by the annually communicated deadline (typically balances need to be taken by first week in December) are paid out in cash the last paycheck in December following prior calendar year accumulation. Employees who transition to a new position may be required to take a compensatory time payout at the time of transfer. Employees are not allowed to accumulate more than the statutory limits. Compensatory time taken will not be counted toward the calculation of time worked for overtime purposes. 7. Call In – With the exception of protective service, part-time, and seasonal employees, if a non-exempt employee is called back into work at other than theirhis or her regular schedule of hours, the employeehe or she will receive a minimum of two (2) hour’s pay for such work. All time worked as a result of the call in will be paid at the rate of one and one half (1.5) times their hourly rate of pay. This provision will not apply to hours worked consecutively prior to or subsequent to the employee’s regular schedule of hours. 8. Shift Differentials – With the exception of protective service, part-time, and seasonal employees, non-exempt employees who are assigned to work between the hours of 6:00 p.m. and 6:00 a.m. will be paid a fifty-cent ($.50) per hour premium. Shift differential does not apply to overtime hours worked. 9. Holiday Pay – With the exception of protective service, part-time, and seasonal employees, non-exempt employees required to work on a recognized holiday shall receive two (2) times their hourly rate of pay for hours worked in addition to the holiday pay. As a condition for payment of holiday pay, every employee shall report for work on the scheduled work day before and after the recognized holiday unless such employee is on an approved form of leave and is utilizing accrued paid time off before and after the recognized holiday. 112 EMPLOYMENT CONTINUANCE, LAYOFF, RECALL FROM LAYOFF 1. Purpose - The purpose of this section is to set forth the policies and practices regarding employment continuance, layoff and the recall of laid off employees. 2. Employment Continuance - An individual’s employment can be terminated with or without notice at any time, for any reason. Furthermore, no management official is authorized to make an oral assurance or promise of continued employment and any such pledge or agreement must be in writing and signed by the City Manager. 3. Layoff - Employees may be laid off based upon the nature of the duties to be consolidated or eliminated, funding levels and the past performance of the individual employees involved. Under certain circumstances, workweek reductions may be imposed in lieu of layoff. 37 Revised November 2024June 2021 Employees laid off shall be eligible for continuation of their participation in applicable benefit programs per COBRA regulations. Employee premium payments shall be made on a monthly basis in accordance with Human Resources policy. Laid off employees shall not accrue sick leave or vacation credits during any full month of layoff, but shall retain all past sick leave accumulations for possible use following recall from layoff, and shall retain their service time for vacation accumulation purposes following recall. Laid off employees may be able to continue their participation in other benefit programs at their expense in accordance with the terms established under the various benefit programs. Laid off employees may continue on the payroll beyond the date of layoff until all earned and accrued vacation and floating holidays benefits are exhausted or shall be paid all earned and accrued vacation and floating holidays benefits on the normal paycheck following their layoff date. Laid off employees shall be given notice of vacancies based upon their demonstrated abilities and past performance. Employees who have not been recalled to their former positions or placed in another appropriate position within one (1) year from their date of layoff are no longer eligible for recall. Persons assigned to reduced workweeks in lieu of layoff shall have their salaries and benefits eligibility administered on a prorated basis effective from the date of reduction. It is the responsibility of laid off employees to apprise their Supervisors and Human Resources as to their current address and telephone number so that recall or other placement activities may be efficiently handled. An employee failing to do so may be considered to have voluntarily terminated their position and forfeited theirhis/her recall or other placement options. 4. Recall from Layoff - Any employee recalled from layoff shall report for work as soon as possible following the date of recall notice but no later than seven (7) calendar days there from. An employee who fails to report for work within the recall period shall be considered to have voluntarily terminated theirhis/her employment. Exceptions to the work return requirement may be made at the discretion of the Director of Administrative Services for medical or other compelling circumstances. In the event that other appropriate employment is offered by the City to a laid off employee, the employee is obligated to accept such employment in order to retain theirhis/her employment status with the City. Refusal of such employment shall be considered to constitute a voluntary termination of employment. 113 GRIEVANCE 1. Policy - It is the policy of the City to provide all employees with a process to resolve workplace disagreements relating to employee discipline, termination of employment, and workplace safety. The City hopes that any disagreement can be resolved informally between the employee and their supervisor. However, if an informal resolution cannot be reached, then each employee may on an individual basis file a formal grievance which will be reviewed by a number of levels of City management. The final review for 38 Revised November 2024June 2021 grievances that cannot be resolved is with the Oshkosh Common Council. The filing of a grievance by an employee will not reflect unfavorably on the employee’s standing, performance, loyalty or desirability to the public service and shall be without fear of reprisal. 2. Administration - The Director of Administrative Services shall supervise and administer the grievance process. Supervisors and Department Heads shall keep the Director of Administrative Services informed of all grievances in progress. 3. Definitions Grievance - grievance is a formal complaint regarding the application of City policies related to an individual employee’s discipline, termination of employment, or a dispute concerning workplace safety. The terms “discipline,” “termination of employment,” and “workplace safety” referred to shall be limited to the definitions and scope specifically identified in this grievance policy. In order to process written grievances, the grievance must contain all of the following: • the name and position of the grievant; • the date the incident or alleged violation took place; • the issue involved; • a clear and concise statement of the grievance; • the specific section of the Employee Handbook / City Policy Manual or Workplace Safety Rule alleged to have been violated; • steps taken to informally resolve the issue and the results; • the relief sought or actions the employer is requested to take; • the signature of the grievant and the date. Employee - all City employees except those excluded by any state statute governing the creation of this grievance procedure. Employees receiving the benefits of this grievance policy shall not include employees subject to a collective bargain ing agreement addressing employee discipline, termination and workplace safety; statutorily appointed individuals identified specifically in state statutes as serving at the pleasure of an appointing authority; elected officials; and, independent contractors. This policy shall not apply to police officers or fire personnel subject to Section 62.13, Wisconsin Statutes, relating to suspensions, reductions in rank, suspension and reduction in rank, or removal. Workplace Safety – are those actions or inactions related to physical health and safety of employees enforceable under federal or state law, or City Policy related to: safety of the physical work environment, the safe operation of workplace equipment and tools, provision of protective equipment, training and warning requirements. The City policy applicable to this definition is Section 307 of the City’s Employee Handbook. 39 Revised November 2024June 2021 Discipline - means oral reprimands (only where a written record of the reprimand is placed in the employee’s file), written reprimands, suspensions and demotions. The definition of discipline does not include: • Performance reviews, work plans or corrective actions that do not include a reprimand or other adverse employment action; • Suspension for investigative purposes; • Non-disciplinary wage, benefit or salary adjustments; or • Change in assignment, assignment location, or unsuccessful completion of an introductory period resulting in non-disciplinary wage, benefit or salary adjustments. Termination - means action taken by the employer to terminate an individual’s employment for misconduct or performance reasons. The definition of termination does not include: • Layoffs or failure to be recalled from layoff; • Workforce reduction activities; • Job transfers, demotions, or reinstatements; • Action taken as a result of an employee’s failure to meet the qualifications of the position; • Voluntary termination including without limitation, quitting and resignation; • Job abandonment; • End of employment due to disability; • Retirement; • Death; • End of employment due to completion of temporary assignment; or • Termination of an at-will employee for other than rules violations, acts detrimental to the employer, or other acts of misconduct. 4. Grievance Procedure Step 1 - The grievance procedure may begin for any dispute which remains unresolved after informal efforts of both the employee and employer. Employees that are not satisfied with the results of informal resolution efforts and are eligible to file a grievance may do so in writing no later than five (5) days after the event. Written grievances shall 40 Revised November 2024June 2021 be submitted to the Director of Administrative Services in the form required by this policy. The Director of Administrative Services will then forward the grievance to the employee’s immediate supervisor. The employee’s supervisor shall discuss and review the grievance in a manner the supervisor believes is most appropriate for the circumstances and shall determine whether or not the actions taken, which are the subject of the grievance, were reasonable. The supervisor should provide to the employee a written response, report, and/or conclusions describing their resolution of the problem, or any unresolved issues, within five (5) days after the grievance was submitted to the Director of Administrative Services. Step 2 - If the response or report of the employee’s immediate Supervisor is not acceptable to the employee, then the employee may appeal the supervisor’s response or report to the Department Head. The appeal to the Department Head must be in writing, must set forth the reasons for this further appeal, and must be submitted to the Director of Administrative Services within five (5) days after receiving the supervisor’s response/report. The Director of Administrative Services will forward the grievance appeal to the Department Head. The Department Head shall discuss and review the grievance appeal in a manner the Department Head believes is most appropriate for the circumstances and shall determine whether or not the actions taken, which are the subject of the grievance, were reasonable. The Department Head should provide to the employee a written response, report, and/or conclusions describing their resolution of the problem, or any unresolved issues, within five (5) days after the grievance appeal was submitted to the Director of Administrative Services. Step 3 - If the response or report of the employee’s Department Head is not acceptable to the employee, then the employee may appeal the Department Head’s response or report directly the Director of Administrative Services. The appeal to the Director of Administrative Services must be in writing, must describe the facts and circumstances surrounding their grievance and their appeal of previous decisions of their supervisor and Department Head, and be submitted within five (5) days after receiving the Department Head’s report/response. The Director of Administrative Services shall discuss and review the grievance and its appeal in a manner the Director of Administrative Services believes is most appropriate for the circumstances and shall determine whether or not the actions taken, which are the subject of the grievance, were reasonable. The Director of Administrative Services should provide to the employee a written response, report, and/or conclusions describing their resolution of the problem, or any unresolved issues, within five (5) days after they receive the grievance appeal. Step 4 - If the response or report of the Director of Administrative Services is not acceptable to the employee, then the employee may appeal the Director of Administrative Services’ response or report to an Impartial Hearing Officer (IHO). The appeal to the IHO must be in writing, must describe the facts and circumstances surrounding their grievance, and must be submitted to the City Manager within five (5) days after receiving the Director of Administrative Services’ report/response. The IHO will be designated by the City Manager at the sole discretion of the City Manager. Any costs incurred by the IHO will be paid by the City. The IHO will convene a hearing in the manner the IHO determines necessary according to the particular circumstances of each situation. The IHO shall have the authority to administer oaths, issue subpoenas at the request of the 41 Revised November 2024June 2021 parties, and decide if a transcript is necessary. The IHO may require the parties to submit grievance documents and witness lists in advance of the hearing to expedite the hearing. The IHO’s decision shall be based upon whether or not a preponderance of the evidence indicates that the actions taken which are the subject of the grievance were reasonable. In termination and discipline cases, the City shall have the burden of proving that the actions taken were reasonable. In workplace safety cases, the employee shall have the burden of proving that the actions, or inactions, taken were unreasonable. The IHO may request oral or written arguments and replies. The IHO shall provide the parties a written decision in a timely manner; which in most cases will not exceed thirty (30) days. The IHO shall have the discretion to take all necessary action, and make all necessary orders, related to the grievance up to and including dismissal of the grievance for failure to comply with the rules of this policy or the IHO’s rules. IHO’s may only consider the matters presented in the initial grievance filed by the employee. The IHO shall have no power to add to subtract from or modify the terms of the City policy or rule that forms the basis for the grievance. The report/response of an immediate supervisor, Department Head, or Director of Administrative Services may be relevant to the IHO proceeding for procedural purposes, but shall not be conclusive or binding upon the IHO’s final determination. If the IHO is unwilling or unable to serve at any time during the process the C ity Manager shall designate a new IHO. Step 5 - Either the employee or the City, or both, may appeal the final determination of the IHO, either in whole or in part, to the Oshkosh Common Council. The appeal to the Common Council must be in writing, must describe the facts and circumstances surrounding their grievance and their appeal of the IHO’s final determination, and be submitted to the City Manager within ten (10) days after receiving the IHO’s final determination. The City Council shall begin its review the grievance appeal within thirty (30) days after it has been received by the City Manager. Common Council review will be conducted during a closed session meeting unless an open session is requested by the employee, or when some or all of the grievance review is required by law to be held in an open session. The Common Council involvement in the grievance process shall be for the purpose of reviewing the IHO final decision and shall not be for the purpose of conducting a new hearing or a continuation of a previous hearing. Therefore, the Common Council will make its decision based upon the final written decision of the IHO and any evidence collected during the IHO hearing process. During its review, the Common Council may, at its sole discretion, accept oral and/or written statements from the Grievant and from a representative of the City. However, no new testimony, records, or evidence shall be offered to, or accepted by, the Common Council. The Council may adjourn its review of the grievance as it deems appropriate under the circumstances. The Common Council is responsible for deciding whether or not the IHO decision is reasonable in light of the information that was presented at the IHO’s hearing. Because reasonable minds may come to different conclusions, the Common Council should not overturn an IHO decision simply because they may have reached a different 42 Revised November 2024June 2021 conclusion. IHO decisions may be overturned if it appears that material rules or laws were not followed, or if it appears that the IHO final decision was arbitrary and capricious. The Common Council may make a decision despite recognized IHO errors or omissions if they are not material or, if they are material, that they do not affect the final outcome. A simple majority vote of the City Council membership shall decide the appeal within twenty (20) days following the last session scheduled for review. The Common Council will issue a final written decision signed by those approving the decision which will include statements indicating either that the IHO final decision is affirmed, or that the IHO decision did not follow material rules or laws and therefore is reversed, or the IHO decision is arbitrary and capricious and therefore is reversed. The Common Council’s written decision shall be binding on all parties. 5. Representation - A grievant may be accompanied by a representative throughout the grievance process. The representative may be an attorney or non-attorney. The cost of any representative, and all of the grievant’s costs associated with the grievance procedure, shall be at the greivant’s sole cost regardless of the outcome of the grievance. The grievant’s right to a representative shall not impede the timely and efficient resolution of the grievance process. 6. Time - A grievance will be processed according to the established timelines. Except for decisions and determinations required of the IHO and Common Council, in those instances when a report/response of the employer is not provided within the timeframe noted, the grievance is considered denied. A grievant may advance a grievance to the next step if a report/response is not provided by the City within the designated timeframes. A grievant shall not file, advance, or appeal a grievance outside of the designated timeframes. Failure of the grievant to follow the timelines and other requirements in this policy shall result in the IHO and/or Common Council not having jurisdiction over this matter and shall terminate the grievance procedure for the grievant. However, an extension of time can be made in writing by agreement of both parties. For purposes of this section, time limits are defined as weekdays, excluding City recognized holidays. The time limits within which an action is to be taken under this grievance procedure shall be computed by excluding the first day and including the last day. 7. Legal Action - Regardless of the terms of this grievance policy, employees shall at all times retain all rights, protections, and procedures granted by federal and state laws. Nothing in this section shall abrogate any legal means of redress to the courts available to all employees. 8. Exclusive Remedy - This procedure constitutes the exclusive process for the redress of any employee grievances as defined herein. However, nothing in this grievance procedure shall prevent any employee from communicating with the City their concerns regarding matters which are either not subject to the grievance procedure or where the employee does not wish to pursue the formal grievance procedure. Matters not subject to the grievance procedure that are raised by employees shall be considered, and potentially acted upon, by City administration which retains final authority regarding any necessary procedures and conclusions, subject to any applicable City policy or directive, to resolve the matter. 43 114 RECORDS & TRANSACTIONS MANAGEMENT 1. Purpose - Personnel records are essential to provide factual data about an individual’s employment with the City. In addition to meeting a variety of legal requirements, they also service as a basis to evaluate qualifications for promotion or transfer; to determine the status, eligibility, rights and benefits of employees under pertinent regulations and serve to support other management decisions. 2. Responsibility & Authority a. Common Council - The Oshkosh Common Council with City Manager recommendation shall approve new positions and grade changes through the annual budget process. b. City Manager - The City Manager, with recommendation from the Director of Administrative Services, shall approve all reclassifications, status changes, reallocation of existing positions, demotions and dismissal actions. c. Director of Administrative Services - The Director of Administrative Services shall: i. Establish, maintain and coordinate personnel transactions and records for all city employees. ii. Maintain a central personnel file for each city employee showing name, address, title, salary, changes in status, performance evaluation, cumulative vacation, sick leave and such other pertinent information necessary for effective personnel administration and for compliance with State and Federal law. iii. Advise and assist Department Heads and the City Manager on all City personnel transactions, records and system procedures. iv. Notify the payroll office of all matters affecting payroll changes. d. Department Heads - Department Heads or their designated Supervisors shall: i. Initiate and process transactions that affect their employees using forms provided by the Director of Administrative Services. ii. Maintain a record of each employee’s compensatory time, if any, to justify time off from work. iii. Promptly notify the Director of Administrative Services of all changes in personnel information affecting records and payroll, including change of address or dependency, leave of absence or other pertinent information. e. Payroll Coordinator and Benefits Coordinator - The Payroll Coordinator shall 44 Revised November 2024June 2021 execute payroll deductions and convert personnel transactions as necessary to affect payroll records. The Benefits Coordinator shall maintain cumulative records of insurance, benefits and other information necessary for efficient benefit administration. f. Employees - All employees shall be responsible for notifying their supervisor and Human Resources of any changes which affect their employment or benefit status, such as name, address, telephone number, marital status, number of dependents, and insurance coverage. 3. Security of Records - Access to personnel and payroll records is limited to those employees who utilize official records in order to perform their assigned duties. Other people who are authorized access should obtain the records from those assigned responsibility for their maintenance. 4. Public Inspection - Information is available for public inspection in accordance with the procedures prescribed by the Director of Administrative Services, subject to State and Federal law governing open records. 5. Destruction of Records - Applications for employment, examinations, payroll and other records shall be kept at the discretion of the Director of Administrative Services subject to State and Federal laws. 6. Reports - The Director of Administrative Services shall provide the City Manager and the Common Council with reports and information relating to personnel matters upon request or as appropriate. 115 TRAINING & DEVELOPMENT 1. Purpose - To provide organized training programs for the purpose of increasing the knowledge, proficiency, ability and skills of public employees in order to keep personnel abreast of current developments in their occupational fields and improve the quality of service to the City. 2. Director of Administrative Services - The Director of Administrative Services shall be responsible for development, administration and coordination of employee training and development. The Director shall: a. Analyze and evaluate the overall needs for employee training and development of employees within the City and discuss such needs with Department Heads. b. Match identified needs with available training resources. c. Assure that employees receive opportunity to participate in training programs being offered and are properly encouraged to do so. d. Properly credit each employee’s personnel record upon successful completion of training and development activities to assure maximum consideration for transfers and promotions. 45 Revised November 2024June 2021 e. Assure that programs are arranged at times that are available and do not unduly interrupt City operations. f. Remain current on training opportunities available. 3. Department Head - Department Heads shall provide active leadership in training and development of employees under their supervision and shall: a. Suggest to the Director of Administrative Services any particular training that would be helpful to employees in their department. b. Cooperate with the Director of Administrative Services in organizing programs and encouraging employees to attend training sessions. c. Assist in assessing the effectiveness of employee training programs and make recommendations for improvements and modifications. d. Grant employees sufficient time to participate in training programs provided that such participation does not unduly interfere with the necessary operations of the department. e. Grant employees reasonable time, if required during working hours, to register at a school of instruction. 4. In Service Training - Some departments of the City require in-service training. Such training will be supervised by individuals assigned that responsibility in the department. 5. Credentials - The City will pay for training to maintain job required credentials, certifications, or licensures, as funding allows. 6. New Employee Orientation - The Director of Administrative Services shall provide a program outlined to orient new employees to the City work force. a. Director of Administrative Services - On the first day of employment or as soon as possible during the first pay period, new employees will meet with the Director of Administrative Services or designee who shall advise them in regard to hours of work, fringe benefits, pay and pay periods, city rules, privileges and responsibilities. All required forms such as tax withholding, insurance enrollments, etc., shall be completed and signed. All relevant descriptive literature shall be furnished. b. Supervisor - The supervisor shall orient each new employee to the job and work site. Such orientation shall include introductions to fellow workers, work standards, safety regulations, break periods, supplies, etc. 7. Employee Development Program – The Director of Administrative Services, through the Human Resources Division, shall manage an Employee Development Program which provides financial assistance to eligible employees who take college or technical college courses to complete a Certificate Program, Associate’s Degree, Bachelor’s Degree, or 46 Revised November 2024June 2021 Master’s Degree related to City of Oshkosh employment. Eligible employees are defined as City of Oshkosh employees who have completed one year of employment in a full- time benefit eligible position unless a collective bargaining unit agreement applies to the contrary or does not provide these benefits. Approvals for this program are be subject to supervisory recommendation and budget allowances. Please contact Human Resources for more specific information regarding the policy and application process. 116 EXIT INTERVIEWS 1. Purpose - An exit interview is used to gain insight into the effectiveness of City personnel and managerial practices, to determine where personnel policies and procedures are in possible need of review or revision, and to d etermine where supervisory or managerial practices need modification or improvement. 2. Exit Interview - At the discretion of the Director of Administrative Services (or designee), an exit interview may be conducted with an employee who is leaving City employment regardless of length of service, position or circumstances of separation. a. The Director of Administrative Services (or designee) may conduct interviews with employees leaving City service to determine if separation is in any way related to personnel practices, poor supervision, misunderstanding, or for personal reason. b. Department Heads shall notify the Director of Administrative Services (or designee) as soon as they learn that one of their employees is leaving. Should the Director of Administrative Services (or designee) request an exit interview, the Director (or designee) shall then schedule a time and a place for the in terview which normally would be close to the employee’s last day of work. 3. Return of City Equipment - Employees leaving employment must return City keys, tools, identification and equipment on or before their last day of work. 200 FRINGE BENEFITS All persons employed in qualified regular positions shall be eligible to participate in the City’s Fringe Benefit Programs. Additional information on the benefits listed in sections 201 through 224 is available in the Benefits Office. 201/202 ROTH IRA/DEFERRED COMPENSATION Under these programs, an employee may designate a portion of theirhis/her income to be deposited into a special investment account for use in future years. These programs offer certain tax advantages to participants. Further information is available through the Benefits Office. 47 203 DIRECT DEPOSIT All newly hired regular full-time and part-time employees shall participate in the direct deposit payroll system. This system automatically deposits payroll checks into a financial institution of the employee’s choice. 204 EMPLOYEE ASSISTANCE PROGRAM (EAP) The City provides an employee assistance program to its employees and their family members. EAP provides confidential, quality services to help employees and their families successfully meet home and workplace challenges. EAP is committed to enhancing the well-being and quality of life of the diverse populations addressing the full spectrum of family and workplace needs. An employee may access EAP through supervisor referral, or through employee self-referral. Employees, or their family members, who contact EAP, can do so with complete confidentiality. Only aggregate statistics are shared with the employer. In no case will the use of this program itself have an adverse impact on an employee’s job or future chances for advancement. For contact information, employees should ask their supervisor or contact Human Resources. 205 FAMILY AND MEDICAL LEAVE ACT (FMLA) The City of Oshkosh complies with the requirements of the Federal and Wisconsin Family and Medical Leave Acts, and any amendments thereto. 1. Qualifying Events - FMLA is for an employee's own serious health condition; to care for a parent, son or daughter, or spouse with a serious health condition; or for birth, adoption, or foster care placement; or for a qualifying exigency related to active military duty. In no event will an employee be entitled to more Federal and/or State family or medical leave than the maximum number of weeks provided for in one calendar year by Federal or State FMLA statutes. 2. Eligibility - To be eligible for leave under the Federal FMLA, an employee must have been employed by the City for at least twelve (12) months and must have worked at least 1,250 hours during the twelve-month period immediately preceding the commencement of the requested leave. To be eligible for leave under the Wisconsin FMLA, an employee must have been employed for more than 52 consecutive weeks and have worked or been paid for at least 1,000 hours in the preceding 52 weeks. The kind and amount of leave available under this Policy, as well as rights during leave, depend upon whether the above requirements are satisfied. 3. Resources - Contact Human Resources for further information including the policy and application process. 48 206 FUNERAL LEAVE All regular employees shall be allowed up to three (3) work days off with pay necessary for attending funerals for death in the immediate family (spouse, children, step-children, parents, step-parents, sister, brother, step-brother, step-sister, mother in-law, father in-law, sister in-law, brother in-law, son in-law, daughter in-law, grandparents, grandchildren, legal guardian, half- brother, and half-sister). The employee will be paid for scheduled time off from the day of death up to and including the day after the funeral but not to exceed three scheduled work days at the employee’s regular straight time hourly rate. No funeral leave will be paid to any employee without documentation, while on sick leave, layoff, or any leave of absence and funeral leave will not be counted toward the calculation of time worked for overtime purposes. Note: The three (3) days are based on a regular (5) five-day workweek schedule. For example, full-time employees scheduled for 40 hours per week will be limited to 24 hours of paid funeral leave. 207 DENTAL, HEALTH & VISION INSURANCE If the City contributes an amount per month toward the premium of the plans, this amount is based on eligibility and shall be set and modified from time to time by the City Manager. Specific benefits provided by this plan are explained in the master plan document(s) which may be obtained in the Benefits Office. Premiums are collected one month in advance of effective coverage, through payroll deductions. Eligibility - Benefit eligibility is outlined in the City of Oshkosh Benefit Eligibility document which may be obtained in the Benefits Office or on the City intranet. 1. Commencement of Coverage - New employees are admitted into the plan based on the employee’s date of hire. . Detailed information can be found in the Medical, Dental and Vision Insurance Eligibility and Effective Date of Coverage document. If an employee is hired on the 1st through 5th of the month, they are eligible on the 1st of the month following the date of hire. If an employee is hired on the 6th through the end of the month, they are eligible on the 1st of the month, following 30 days of employment. 2. Termination of Coverage - City paid coverage continues until the employee terminates employment or moves to a non-benefit eligible position or retires. Upon termination or move to a non-benefited position, City paid coverage continues until the last day of the calendar month. after the month following the day in which the last medical payroll deduction has been made. Detailed information can be found in the Medical, Dental and Vision Insurance Eligibility and Effective Date of Coverage document.master plan document(s). 49 208 HOLIDAYS Holidays shall be granted to regular active employees with full pay. Employees receive twelve (12) paid holidays per year, consisting of eight (8) recognized and four (4) floating holidays on Jan. 1st each year. Floating holidays are pro-rated upon hire and earned throughout the year. The following are recognized as holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Day before Christmas, Christmas Day, and Spring Holiday (the Friday before Easter). When any of the above holidays fall on a Sunday, the following Monday shall be deemed a holiday. When any of the above holidays fall on a Saturday the previous Friday shall be deemed a holiday. If holidays occur on Friday and Saturday or Sunday and Monday then, Thursday and Friday or Monday and Tuesday are deemed the respective holidays. Holiday recognition changes do not apply to those operations that are scheduled for work 24 hours a day and 365 days a year. The use of floating holidays must be approved in advance by the employee’s supervisor. No cash payment or roll over from year to year shall be made to employees for floating holidays not taken. Note: The twelve (12) paid holiday allotments are based on a regular (5) five-day workweek schedule. Alternate paid holiday schedules may be developed to accommodate other varied work schedules. Full-time employees scheduled for 2080 hours per year will be limited to an annual allotment of 96 hours paid holiday. With the exception of protective service, part-time, and seasonal employees, non-exempt employees required to work on a recognized holiday shall receive two (2) times their rate of hourly pay for hours worked in addition to the holiday pay. As a condition for payment of holiday pay, every employee shall report for work on the scheduled work day before and after the recognized holiday unless such employee is on an approved form of leave and is utilizing accrued paid time off before and after the recognized holiday. 209 INCOME CONTINUATION INSURANCE (ICI) ICI is an income replacement plan that replaces up to seventy-five (75) percent of an employee’s gross salary (to a maximum of $4,000 per month) if the employee is unable to work because of non-work- related sickness or injury. The plan is not a guarantee of employment. The plan provides replacement income for disabilities that are considered short term in nature, as well as those that may last for extended periods after employees exhaust all accrued paid leave time. The City will pay the premium for the 180 day elimination (waiting) period. Employees may select a shorter elimination (waiting) period of 30, 60, 90, or 120 days. If employees desire a shorter elimination period, they are required to pay the necessary additional premium. Employees must exhaust all accumulated compensatory time, vacation days and sick time before becoming eligible to receive benefits. 210 JURY DUTY During any period of jury service, the employee will receive full pay from the City. All compensation received by the employee for jury duty must however be reimbursed to the City. When the employee is not actually assigned to a case or is released early, the employeehe/she 50 Revised November 2024June 2021 will be expected to report to their regular job. No overtime will be allowed for jury duty and jury duty will not be counted toward the calculation of time worked for overtime purposes. A leave of absence without pay may be granted an employee upon request when the employeehe/she has to appear under subpoena or in theirhis/her own behalf in litigation involving personal or private matters. Should any City employee be subpoenaed in matters relating to one’s duties as a City employee, the employee shall receive full pay from the City. All compensation (witness fees, etc.) for Court appearances shall be turned over to the City. 211 LEAVE OF ABSENCE Leaves of absence shall be granted to employees for a justifiable reason, and when in the interest of the City. Application for such leave shall be made in advance by applying to the Department Head (with final approval also required by the Director of Administrative Services), stating the period of the leave and reason for same. Disposition of such requests, except for legally mandated leaves such as military leave or FMLA, will be made on the basis of staffing requirements of the employer. At expiration of the leave, the employee shall be reinstated in the position which is vacated or in an equivalent position which is vacant if the employeehe/she meets the stated qualifications. Leaves of absence shall not constitute a break in service. Additionally, employees who are on a leave without pay do not accrue paid time off during their unpaid leave or any other benefits related to time worked. Except as legally mandated, a leave without pay shall not be granted unless an employee has exhausted all accumulated, compensatory time, vacation days, and sick leave when applicable. A return to work at an earlier date than scheduled may be arranged by the supervisor and employee. With the exception of Jury Duty and Military Leave, employees on leave of absence from the City may not be employed elsewhere without the permission of the Department Head. If an employee is unable to return on the scheduled date, the employeehe/she may submit a written request for extension of their leave of absence, subject to approval of the Director of Administrative Services or City Manager. If on the date following the expiration of the leave of absence, the employee has not returned to work and no extension was granted, the employee shall be considered to have resigned from City employment. 1. Unauthorized Absence - There are circumstances that could require an unauthorized absence and due consideration will be given to each case. However, an employee who is absent from duty without approval shall receive no pay for the duration of the absence, shall be subject to disciplinary action which may include dismissal and/or may be subject to the job abandonment provisions of this handbook. 2. Training Leave - Employees may be granted leave of absence from their regular duties with pay to attend professional conferences, participate in training courses and sessions that are specific to their work. Such leave with pay may be granted provided the 51 Revised November 2024June 2021 employee is not being compensated by any other source during the period of absence. Travel expenses, lodging, conference fees, tuition and similar expenses incurred during such leave may be paid in whole or part by the City, subject to available appropriations and City policy, and providing such fees are not paid by other sources. All administrative leaves must be approved in advance by the employee’s supervisor. Those leaves that involve an overnight stay must be approved by the employee’s Department Head, the Finance Director, and the City Manager. 212 LIFE INSURANCE Qualifying employees are eligible for group term life insurance with the option to purchase additional and supplemental coverage totaling up to five times their WRS reportable earnings. Basic and Supplemental each provide coverage for one year of WRS reportable earnings rounded up to the next thousand. Additional provides coverage for up to three years of WRS reportable earnings rounded up to the next thousand. Spouse and dependent coverage is also available for purchase. 1. Enrollment - Employees must enroll in group life insurance within 30 days of hire. Failure to do so will require the employee to apply for life insurance through medical evidence of insurability. 2. Payment - The City shall pay the full premium of the basic group life insurance policy for employees. 3. Age 65 - At age sixty-five (65), regardless if the employee is active or retired, coverage will reduce to seventy-five (75) percent of the face value. At age 66, coverage reduces to fifty (50) percent. From age sixty-seven (67), the paid-up policy amounts to twenty-five (25) percent of the policy’s face value. The policy amount remains at twenty-five (25) percent the remainder of life. 213 MILITARY SERVICE 1. Active Duty - All regular City of Oshkosh employees who are called to active military duty will be placed on a “leave without pay” status. When the assignment with the military is complete, employees will be reinstated to their former position, or in some cases a comparable position, providing they are capable of doing the job, and they notify Human Resources of their intent to return to work after discharge from military duty. Failure to notify Human Resources of the employee’s intention to return to work after discharge from the service, within time limits specified by Uniformed Services Employment and Reemployment Rights Act (USERRA), shall be considered a termination of the employee’s employment. Employees will also retain their pay level, unused leave balances, length of service status, and any salary adjustments that may have occurred while they were on active duty. Leave balances will not accrue while employees are on military leave. 52 Revised November 2024June 2021 a. Requesting Leave - Unless notice is impossible, employees called to active duty must request a leave of absence from their Department Head in writing. The request should indicate the date of departure and expected return date (if known). Finally a copy of the formal military orders associated with the absence should also accompany the request. b. Leave Approval - Leave is approved when written approval is provided from the requesting employee’s Department Head. A copy of this approval is sent to Human Resources by the Department Head to initiate status changes. c. Retirement Credit while on Leave - The City will continue to comply with the Wisconsin Retirement System (WRS) requirements as outlined in the Wisconsin Retirement System Administration Manual. Contact the Benefits Office prior to a leave of absence to ensure the required paperwork is completed. d. Health Insurance while on Military Leave - COBRA law provides employees with the option of continuing their health insurance, at their own expense, for 24 months beyond their call to active duty. The military does provide health insurance coverage to its members and their families through TRICARE, the Defense Department’s regional managed health care program. e. Life Insurance while on Leave - The Wisconsin Public Employers Group Life Insurance program allows employees to continue their life insurance coverage, at their own expense, for up to 36 months beyond their call to active duty. All levels of coverage would be honored in the event of the employee’s death during military action, with the exception of the Accidental Death, Dismemberment, and Loss of Use coverage, which is not payable when the cause of death is due to any act of war, declared or undeclared. In the event that employees decide not to extend their life insurance, or employees do but their leave extends beyond 36 months, employees may re-enroll within 30 days of their return to work. f. Disability Insurance while on Leave - If employees are enrolled under the disability insurance policy at the time of departure, their coverage will end the last day of the month following the month they are called to active duty. Employees may re-enroll in the disability benefit upon their return to work for the City. 2. Military Reserve Leave - A permanent employee who is a member of any United States Military Reserve or the National Guard and who is required to undergo a temporary emergency duty or annual field training shall be granted a leave of absence without pay. The Director of Administrative Services shall be notified in advance of the starting date of regular training and immediately upon receipt of notice of emergency service. 214 RETIREMENT The City of Oshkosh currently participates in a retirement plan known as the Wisconsin Retirement System (WRS) which is administered by the Department of Employee Trust Funds. The employer shall pay to the retirement fund the statutorily required amount designated by the 53 Revised November 2024June 2021 fund. A WRS employee benefit handbook explaining the program in detail is available in the Benefits Office. 215 SECTION 125-FLEXIBLE BENEFIT PLAN The Flexible Benefit Plan is a program that was enacted by Congress in 1978 and is open to regular City employees. The plan allows employees to pay for certain expenses using pre-tax dollars. Employees deduct monies from their paycheck before federal, state, Social Security and Medicare taxes are calculated. The monies are withheld from each paycheck in equal installments and reimbursed once an employee shows proof that the service was rendered. This plan allows two separate categories of expenses to be claimed up to annual maximums. The categories are: Dependent Care Reimbursement and Medical Reimbursement. 216 SEPARATION PAY When a regular part-time or full-time employee separates employment with the City, and successfully completes the notice period, the employeehe/she shall be paid for any remainingunused earned vacation, floating holiday, or compensatory time which had been earned prior to the date of separation consistent with other policies in this employee handbook. 217 SICK LEAVE Sick leave should be regarded by all employees as valuable, health and welfare insurance which, in the best interest of all employees, should not be used unless needed. Sick leave is not a “right” it is a privilege to be used carefully. Employees requesting sick leave shall do so in accordance with department policy. 1. Accumulation - All full-time employees shall accumulate sick leave with pay benefits at the rate of one (1) day for each month of completed service. New FLSA exempt employees may be advanced a sick leave amount, upon hire. If this benefit is negotiated as a condition of employment, accumulation will not occur until corresponding months of employment have elapsed. Any time used in excess of this accumulation schedule will be deducted from an employee’s pay upon termination. Employees on a leave without pay do not accrue paid time off during their unpaid leave and are subject to sick leave adjustment. as earned. Regular part-time employees shall accumulate sick leave on a pro-rated basis. Note: The one (1) day per month sick leave accumulation is based on a regular (5) five-day workweek schedule. For example, full-time employees scheduled for 40 hours per week will be limited to eight (8) hours of sick leave per month. 1. 2. Reporting - Absences to be covered by this provision shall be reported to the Department Head or other designated employee prior to the scheduled starting time for work, except in case of emergency. 3. Employee - An employee may apply for sick leave with pay for absences necessitated by 54 Revised November 2024June 2021 injury or illness to the employee. Sick leave may also be used for employee doctor or dental appointments that cannot be scheduled other than during the employee’s work day. At least three (3) days notice shall be required to apply for the leave for doctor or dental appointments which are subject to the approval of the supervisor for scheduling. 4. Spouse/Dependent - Up to five (5) days of an employee’s sick leave accumulation may be used per year for illness, injury, doctor and dental appointments of the employee’s spouse or dependent children that cannot be scheduled other than during the employee’s work day. At least three (3) work days notice shall be required to apply for leave for doctor and dental appointments which is subject to the approval of the employee's supervisor for scheduling. Note: The five (5) days is based on a regular (5) five-day workweek schedule. 4. 5. Doctor Certification - Upon request, or illness/injury absenting an employee three (3) or more consecutive days, employees shall submit a doctor’s certificate for such absence. The certificate must state the kind and nature of sickness or injury and whether the employee has been incapacitated for said period of absence. 6. Sick Leave Abuse - Employees suspected of abusing sick leave privileges, may be required to submit a medical certificate to substantiate each absence, of claimed illness, regardless of duration. With the exception of item (5) listed above, this requirement will not be invoked without first advising the employee of his questionable sick leave record and giving the employeehim/her an opportunity to improve. If there is no improvement, the employee will be advised, in writing, that all future requests for sick leave, must be supported by a medical certificate. This requirement will be periodically reviewed with the employee, at least once each ninety (90) days, and determination will be made, if this requirement is to continue. Employees shall be given written notification as to their status within seven (7) calendar days of this review. 7. Unused Accumulation - Although the purpose of sick leave is to provide employees time off work, unused sick leave shall accumulate without limit and be paid out in accordance with the options specified in this section unless other collective bargaining agreements apply to the contrary or do not provide these options. Unused accumulated sick leave up to 150 days shall be paid to employees who die in service or retire on an immediate Wisconsin Retirement System annuity, at one-half the employee’s pay rate in effect at the time the employeehe/she retires or dies. As another complete and separate option, subject to criteria previously outlined, employees may choose to have their entire sick leave payout placed into their 457 account prior to retirement (subject to IRS contribution limits and rules, regulations and requirements of the 457 plan). In such case an employee who has achieved WRS retirement eligibility will be required to place one third of their accumulated sick leave payout (based on sick leave balance as of date of election up to 150 days) into their 457 account for no more than three (3) separate years. The sick leave will be paid at one-half the employee’s pay rate in effect the time the deposit is made. Once this option is 55 Revised November 2024June 2021 exercised, it shall be irrevocable unless otherwise directed by the Director of Administrative Services (or designee). Employees receiving a WRS annuity during employment with the City of Oshkosh are not eligible for either payout option. 8. Overtime Eligibility - Sick leave will not be counted toward the calculation of time worked for overtime purposes. 218 SOCIAL SECURITY For those employees to which social security applies, the City pays the IRS required FICA amount on covered compensation up to the IRS maximum wage base limit, and the City pays the IRS required amount with no wage base limit for Medicare. 219 UNEMPLOYMENT COMPENSATION City employment is covered by Wisconsin Unemployment Compensation Laws. Under provision of that law, employees who lose their jobs through no fault of their own may receive limited financial allowances (Unemployment Compensation) during the period they are out of work and seeking employment. 220 UNIFORM AND SAFETY REQUIRED FOOTWARE ALLOWANCE The City will pay the cost of uniforms for those employees required to wear a uniform. The Police Chief, Deputy Police Chief, Fire Chief, and Assistant Fire Chief shall receive an annual uniform or uniform allowance based on the allowance given to subordinate personnel as stated in the respective Police and Fire department collective bargaining agreements. As funding allows, employees will be reimbursed by the Employer for the cost of City-required safety-toed footwear up to $100 per year. Shoes or boots purchased must meet ASTM F 2413-05 or ANSI Z-41 approved class 75 rating in order to be approved for reimbursement. Electrician and Electrician-type jobs will only be reimbursed for shoes/boots that are electrical hazard rated. 221 VACATION All regular full-time and regular part-time employees shall be entitled to a vacation and shall earn annual vacations with pay. Although alternate work schedules may occur, vacation allotments are calculated utilizing a five (5) day workweek. as follows: Employees with continuous years of service annually earn: Upon Hire - 10 days (prorated 1st year based on hire date) After 5 years - 15 days After 10 years - 20 days 56 Revised November 2024June 2021 After 18 years - 25 days After 25 years - 28 days 1. New Hires - Upon hire, prorated vacation shall be calculated and provided based on the employee’s date of hire. As of January 1, following the year of hire, employees shall receive the full vacation allotment. not be considered earned until the employee has completed one (1) year of service. 2. Prior Service – Subject to final approval by the City Manager, the Director of Administrative Services or his or her designee may consider an employee’s prior relevant experience in determining their proper vacation schedule. 3. Earned/Used -– After the first year of service, Eemployees shall have earned said vacation as of January 1 of each year and said vacation must be taken in the calendar year following the year in which it was earned. 4. Accumulation - No vacation shall be permitted to accumulate from one year to the next unless by direction of the employee’s supervisor, the employee was requested to delay taking a vacation and was unable to reschedule it within the calendar year. In such instances, the supervisor shall inform the Director of Administrative Services in writing of the circumstances and request waiver of the policy. In the absence of any action taken by the Director of Administrative Services, non-represented exempt employees will automatically have any residual vacation on paid out on the last paycheck of the year, up to a maximum of five (5) days. Automatic payouts shall begin on the last check in 2022. 5. Separation - Upon separation, an employee who successfully completes their notice period, shall be paid for the unused portion of theirhis/her earnedaccrued vacation credits. In the event of separation prior to completion of one (1) year of service, no unearned vacation shall be paid. 6. Recognized Holiday - Charges against vacation credits shall be made only to those days on which an employee normally works. If a recognized holiday falls within the vacation period, the holiday shall not be charged against vacation. 7. Approval - Use of vacation time must be approved in advance by the employee’s supervisor. The vacation schedules shall give consideration to the efficient operation of the Department. If an employee has been on layoff or receiving worker’s compensation for an on-the-job injury exceeding thirty days during the period used to determine the employee’s annual earned vacation, the employeehe/she shall receive a corresponding prorated vacation allocation. 222 VOTING Employees are entitled to vote at an election and be absent from work while the polls are open for a period not to exceed three (3) successive hours to vote. Employees shall notify their 57 Revised November 2024June 2021 supervisor before the election day of the intended absence. The employer may designate the time of day for the absence. Employees may substitute accrued time for their absence. 223 WORKER’S COMPENSATION All employees are expected to conduct themselves in such a manner that they do not cause injury to themselves or others. If an injury does occur during working hours, an employee shall: 1. Reporting - Immediately report such injury to theirhis/her supervisor and, if the injury requires medical attention, the employee’s supervisor must complete the “First Report of Injury or Illness Form” which is available on the City’s intranet or through the Safety & Risk Management Officer. 2. Payments - Payments to hospital, doctor and to employee for lost time shall be made in accordance with the Worker’s Compensation Act of Wisconsin. 3. Sick Leave - Employees may choose to use accumulated sick leave for any lost work days, due to job related injury, to augment Worker’s Compensation or for any days not payable under that law. 4. Updates - Employees receiving Worker’s Compensation shall be required to keep the department and the Safety & Risk Management Officer informed of their condition and are required to furnish an updated return to work certificate following any physician follow-up visit., at the discretion of the Director of Administrative Services, may be required to furnish a physician’s certificate upon request or prior to returning to work. 224 TOOL REPLACEMENT The City will provide a tool allowance, as funding allows, for replacement of personal broken tools (not lost tools) resulting from work performed by mechanics in transit, central garage, and the parks division. Mechanics will be required to present the broken tool to their supervisor so theyhe/she can authorize reimbursement. 300 CUSTOMER SERVICE 1. Purpose and General Policy – Customer service is a key component of the public trust. Employees have a special responsibility to provide exemplary customer service. Every time an employee deals with a member of the citizenry (customers) they should remember that they are the City’s representatives. Every customer who registers a complaint, or is in need of assistance, should expect to be provided with prompt, respectful, and courteous service. 2. Administration of Customer Service – The quality of City services has a major impact on our customer’s attitude toward the City of Oshkosh. When employees view each customer contact as the beginning of a long-term relationship, employees resolve customer complaints in a timely fashion, and when they consistently provide quality service to the customer, employees are building customer relations and therefore a positive customer attitude toward the City of Oshkosh as a service provider. 58 Revised November 2024June 2021 3. Teamwork in Customer Service – When employees interact with customers, they are expected to know as much as possible about the City’s services (or where to direct customers for accurate information). Guidelines are provided to assist employees in most situations, but there will be occasions when employees must rely on their best judgment. The City has confidence in employee’s ability to make the decision that will meet the customer’s needs. Always feel free to ask supervisors or Department Heads for any assistance, particularly when dealing with difficult customers or situations. 4. Improving Customer Service – With the confidence the City has in our employees ability to make decisions that will meet customer needs, the City also has confidence in our employees ability to improve our customer service through ideas for improvement. New ideas are encouraged as to how service delivery and operational efficiency can be improved. These ideas should be shared with other team members, Supervisors, and Department Head so as to implement improvements as promptly as possible. 5. Public Trust – It is extremely important for customers to trust City of Oshkosh employees, in some cases, with their lives. As the city is fortunate to employ so many caring individuals it is also a privilege to represent Oshkosh as a public employee. 301 PUBLIC SERVICE MISSION High moral and ethical standards among City of Oshkosh employees is essential. City employees should conduct themselves in a manner, which will reflect favorably upon the City and show respect toward other employees and the public. Each employee of the City of Oshkosh as a public servant is expected to deal with the public at all times in a prompt, polite and helpful manner. In order to provide the best service to the public, employees should limit disruptions at work. Personal visitors and other distractions should be limited while at work. Visitors should not loiter in work areas where they could interfere with the service, safety or productivity of the workplace. Additionally, pets are not allowed in work areas as they can also interfere with the service, safety and productively of the workplace. Fulfillment of the public service missionis requirement may mean occasional personal inconvenience. 302 DRESS AND PERSONAL APPEARANCE All employees are to be appropriately dressed and presented professionally for their job in accordance with department requirements as well as health and safety standards. In the event of any question regarding the appropriateness of any particular style of clothing or personal appearance, the Department Head shall make the final determination. 59 303 USE OF TELEPHONES/CELL PHONES Employees are encouraged to avoid making or receiving personal telephone calls during working hours. In the event that a personal call is required, the conversation should be limited to five minutes or less. Department Heads shall ensure that proper payments are received for unauthorized personal telephone calls when appropriate. In the event that it is more organizationally cost effective for an FLSA exempt employee to use their cell phone for work purposes rather than the employee receiving a work issued cell phone required for the proper execution of their duties, the City Manager may authorize the payment of an appropriate monthly stipend to such an employee in order to facilitate this savings for the organization and convenience of the employee. This option is only available with prior supervisory and Information Technology approval. 304 EMPLOYEE IDENTIFICATION CARDS The City of Oshkosh is committed to providing a safe and secure environment for its employees and those who visit City Facilities. In order to maintain a safe and secure environment for employees and visitors, and to ensure the public that individuals providing services on behalf of the City are indeed City employees, all City of Oshkosh employees shall display an identification card while performing their job. This procedure will outline the responsibility, identification card information, requirements for wear, new employee process and replacement and use of employee identification cards. 1. Responsibility and Authority - The City Clerk’s Office shall issue identification cards to all City employees and authorized volunteers. 2. Identification Cards Information - The Identification cards shall have a picture, last and first name, department/division and the City of Oshkosh logo on the front. The backside of the identification cards may contain employer information. 3. Requirements for Wear - Identification cards shall be issued to all City of Oshkosh employees, temporary employees, and authorized volunteers. Employees and authorized volunteers shall wear the identification card while performing duties as a City employee. There will be no alterations to ID Cards. Identification cards shall be worn in a visible location on the front of their person or on their outermost garment. Supervisors and/or Department Heads shall ensure that their employees are wearing the identification card. Police Department Officers are required to have the ID card on their person, available for viewing upon request. Department Heads, due to safety or uniform requirements, may also specifically authorize exceptions to this requirement. Questions regarding an individual without a card in any work area should be directed to the supervisor of that specified work area. Each City building may utilize “Visitor IDds”. It is the responsibility of that department to assign the “visitor” an ID and to have it returned upon their departure. If not returned the department will be charged $510.00 for replacement. 4. New Employee Identification Card Process - Full time or regular part- time employees will be given their secure identification card after new employee orientation. Temporary 60 Revised November 2024June 2021 and seasonal employees will be issued a non-secure ID. Non-employees may be issued identification card on an appointment basis. Supervisors of volunteers or temporary contract employees should contact Human Resources to initiate the process. New employees will complete a City of Oshkosh Employee Identification Card Information Sheet and have their photograph taken after employee orientation. A designated City Clerk employee will take the employee photograph, collect the information sheet, and process and print the employee identification card. The employee will be given theirhis/her card after appropriate processing. 5. Replacement and Use - If an employee forgets theirhis/her identification card, theyhe/she may obtain a temporary department identification card to wear for that day. This should be obtained through the employee’s supervisor. If an employee misplaces theirhis/her identification card, the employeehe/she may use the department temporary card for up to one week. The employee shall immediately notify theirhis/her supervisor should any security access needs to be disabled. If the employee has not located theirhis/her card in one week, a new card must be obtained through Human Resourcesthe Purchasing Office. The issued replacement card will cost the employee $105.00. Upon separation, all employees shall surrender their identification card to their supervisor or Human Resources. Employees should use theirhis/her identification card for authorized City business and not allow another person to use theirhis/her identification card for personal use. If an employee changes department/division or name, he or shethe employee must contact Human Resources to initiate the process for a new identification card. If the identification card is broken due to normal wear and tear or is no longer operational, the employee should contact the Purchasing Office Human Resources for a replacement card. 305 INFORMATION TECHNOLOGY POLICY 1. Purpose - To be effective, information security must be a team effort involving the participation and support of every City of Oshkosh employee who deals with information and/or information systems. In recognition of the need for teamwork, this policy clarifies the responsibilities of users as well as the steps they must take to help protect City of Oshkosh information and information systems. This policy describes ways to prevent and respond to a variety of threats including unauthorized access, disclosure, duplication, modification, diversion, destruction, loss, misuse, or theft of City information. A great deal of City of Oshkosh’s business is conducted with personal computers dedicated to a single user’s activity. Protection of these personal computers and the information handled by these systems is an essential part of doing business at City of Oshkosh. This policy applies whether personal computers are stand-alone or connected to the network. Maintaining the integrity of information is essential to all of the work that the City of Oshkosh performs. As a result, information systems security has become a critical factor in the City of Oshkosh’s activities. In recognition of this fact, Information Technology (IT) acts as City of Oshkosh’s focal point for all information systems issues. 2. Involved Persons - Throughout this policy, the words “employee” or “user” will be used to collectively refer to all such individuals. By thehis/her use of, or access to the City’s 61 Revised November 2024June 2021 personal computers, information and data systems, and computer networks, the individual expressly agrees to abide by this policy and to be subject to these provisions. 3. Involved Systems - This policy applies to all computer and telecommunication systems owned by and/or administered by the City of Oshkosh. 4. Privacy and Personal Use a. City of Oshkosh Property - Unless contractual agreements dictate otherwise, all information stored on or transmitted by City of Oshkosh computer and communication systems (including, but not limited to e-mail systems, Internet/Intranet access) are City of Oshkosh property. To properly protect and manage this property, City of Oshkosh management reserves the right to examine all information stored in or transmitted by these systems. Employees have no guarantee of privacy associated with the information they store in or send through these systems. Such information is subject to applicable open records laws and records retention policies, and can be accessed during court proceedings, investigations, or open records requests. Because this information is City of Oshkosh property, users must not put it to use unless it has been explicitly approved by their Department Head or designee and consistent with this policy. b. Information Inspection and Removal - At any time and without prior notice, City of Oshkosh management reserves the right to examine archived e-mail, personal file directories, hard disk drive files, and other information used or stored on City of Oshkosh information systems. This examination is performed to assure compliance with internal policies, to support the performance of internal investigations, and to assist with the management of City of Oshkosh information systems. In addition, the City retains the right to remove from its information systems any material that, in the City’s sole discretion, is viewed as offensive or potentially illegal, personal in nature or unrelated to City business. 5. Additional Details - Full details and descriptions of city-wide Information Technology policies and procedures can be found on the City intranet, under the “Policies” section or can be obtained from Information Technology (IT) and should be reviewed annually. 306 INCLEMENT WEATHER POLICY In the event of inclement weather conditions such as snow, ice, fog, etc., which creates hazardous traveling conditions to and from an employee’s home, an employee, may request from theirhis/her supervisor permission to leave work early or arrive late and with the supervisor’s approval this can be done. An employee may receive pay for the time away from work because of inclement weather conditions subject to the supervisor’s permission by using accumulated compensatory time, personal holiday or vacation time. 62 Revised November 2024June 2021 In addition to the policy stated above, in the interest of cooperation, if it is possible for supervisors to allow employees to make up their lost time within the week that it occurs, they will try to accommodate the employee if they can. It should also be recognized by employees that this may not be possible due to operational needs and the timing of each particular weather incident. This policy does not apply to positions responsible for providing continuous services to our citizenry. Examples include positions engaged in: utility operations, protective services or improving driving conditions. Continuous service employees are expected, as a condition of their respective work, to adjust their arrival and departure in accordance with predicted conditions unless directed otherwise. 307 SAFETY POLICY 1. Purpose - The City of Oshkosh is sincerely concerned with the safety and welfare of its employees and the public it serves. It acknowledges an obligation as an employer to provide the safest possible working conditions for employees and a safe environment for the public that uses our services. The primary purpose of this policy is to acquaint you with the general safety rules and policies. It reflects the efforts of many people to establish reasonable, practical, safe work practices to prevent accidents and injuries. Your supervisor will explain rules and policies concerning specific department operations to you. In addition, OSHA and WI Department of Safety and Professional Services required written programs are available by contacting the Safety & Risk Management Officer. 2. Principles - Safety process principles are: a. All injuries are preventable. b. One of management's fundamental responsibilities is to lead the safety effort in a sustained and consistent way, establishing safety goals, demanding accountability for safety performance, and providing resources to make the safety process work. c. All employees are responsible and accountable for preventing injuries. Everyone must be connected to and have personal value for the drive toward safety excellence. d. All operating exposures that could result in injuries or occupational illnesses can be controlled. No matter what the exposure, an effective safeguard can be provided. e. Safety is an important condition of our employment. Safety starts on the first day someone begins working for the City, and each employee is expected to be conscientious in assuming personal safety from that first day on the job. f. Effective training programs to teach, motivate, and sustain safety knowledge are a key element in preventing all injuries and illnesses. 63 Revised November 2024June 2021 g. Regular audits of the workplace must occur to assess safety program success. h. All deficiencies must be promptly corrected after an audit is completed. i. Safety is also a part of every person's life, both at work and at home. j. Safety is integrated as a core business and personal value. 3. Introduction - This policy provides uniform safety procedures and processes. Safety procedures for specialized tasks shall be prepared by the department manager concerned and, after approval, issued only to employees performing those tasks. It should be emphasized that all employees should comply with these specialized rules whether they are included here or not. In order to make this policy easy to read, follow and understand, it is divided into sections, each concerned with a particular type of task, equipment, operation or hazard. Work areas and equipment shall be kept as safe as possible. No job is so important and no service is so urgent that we cannot take time to perform our work safely. We have an obligation to each other to do everything possible to prevent accidents/injuries. Also, we are required to report any accidents/injuries that do occur, to your immediate supervisor as soon as possible, but no later than the end of the shift. All employees are responsible for cooperating with and supporting the safety objectives. Where potential hazards are thought to exist, employees shall use all known precautionary measures. When in doubt as to the procedure to follow, employees shall consult their supervisor before proceeding with the work. Safety is a personal responsibility. Compliance with all safety rules and use of safety equipment is a condition of employment. 4. Responsibility for Safety - Should an accident occur, an investigation will be conducted. The objective is to determine how and why the accident happened so that it can be prevented from happening again. There should be a constant program of job safety analysis to identify hazards and eliminate them before accidents happen. a. Safety & Risk Management Officer - is responsible for the organization, coordination, and implementation of safety programs and education, hazard inspection/elimination, and management of the incident/injury reporting process. The Safety & Risk Management Officer will advise all employees on issues relating to accident prevention and will recommend appropriate action to correct the problem areas. b. Department/Division Managers - shall be responsible for all areas of safety under their control. c. Supervisors - will assume the responsibility of thoroughly instructing personnel in the safe practices to be observed in their work situations. They will consistently enforce safety standards and requirements to the utmost of their ability and authority. Supervisors will act positively to eliminate potential hazards within the activities under their jurisdiction, and they will set the example of good safety 64 Revised November 2024June 2021 practice. Safety shall be measured along with other phases of supervisor performance. d. All Employees - shall be responsible for compliance with safety procedures, standards, and rules outlined in this policy or other applicable directives that are established to prevent injury to themselves, other persons or damage to equipment and property. EmployeesThey shall also be responsible for promptly reporting to their supervisors any hazardous condition that may cause injury or illness or procedure that affects them, their fellow workers, or the general public. i. Report all personal injuries or illnesses, no matter how minor, to your immediate supervisor as soon as possible, but no later than the end of the shift. This must be done even if the injury or illness did not result in lost time from work or require medical attention. Department managers/supervisors are responsible for submitting injury reports to the Safety & Risk Management OfficerCoordinator. ii. Report all accidents to your immediate supervisor as soon as possible, but no later than the end of the shift. If an accident results in injuries, a traffic obstruction or other unsafe conditions, call 911 immediately. If there is no urgent matter, but there is damage to city, public or private property, utilize the non-emergency police phone line to report the incident. However, if there is a minor incident that occurs on city-property and does not involve any injuries or damage to public or private property, there may not be a need to contact the police – in this case, contact your supervisor to assess the situation. When in doubt, contact the police. In all cases, photos should be taken by the supervisor, or designee, of all damage. After the incident, employee will work with their supervisor to complete an Accident Investigation Report and forward to the Safety & Risk Management Officer, as soon as practical, but not to exceed 48 hours of the incident, i. ii.iii. In order to provide for employee safety as well as the public served, employees are required to report to their supervisor arrests, convictions or citations beyond speeding and parking violations. Individual departmental work rules may require more specific reporting requirements. iii.iv. The City does not expect you to take any chances or to work under hazardous conditions. If you are not sure you thoroughly understand the job, ask your supervisor for further instruction. iv.v. Horseplay and practical jokes on the job are not acceptable. v.vi. The use of alcohol and/or drugs at the workplace is prohibited. Any employee reporting to work under the influence of alcohol and/or drugs may be subject to disciplinary action. 65 Revised November 2024June 2021 vi.vii. When taking prescription and non-prescription (over the counter) medications or drugs, or the employee has any restrictions that may affect ability to perform tasks in a safe manner, notify a supervisor to determine whether an adjustment in duty assignment should be made. 5. Additional Details - Full details and descriptions of city-wide Safety policies and procedures can be found on the City intranet under Safety and Risk in the “Policies” section or can be obtained from the Safety and Risk Management Officer and should be reviewed annually. 308 MODIFIED DUTY AND RETURN TO WORK AFTER INJURY OR ILLNESSPOLICY 1. Purpose - The purpose of this document is to set forth the City of Oshkosh's policy regarding the availability of modified work assignments when an employee has sustained an injury or illness. This policy applies to both work and non-work- related medical conditions. Modified Work Assignments are intended to be a positive concept since the successful return to work of an affected employee benefits everyone--the affected employee, the City, the medical provider, the insurance carrier, and the general public. Modified work assignments are also intended to be short term and will be implemented in all appropriate situations since it (1) accelerates the affected employee's recovery; (2) helps maintain an experienced workforce; (3) improves employee morale; and (4) reduces the City's personnel costs, including time away from work, sick leave costs, and/or worker's compensation costs. 2. Employee Responsibility - An ill or injured employee is responsible to know and follow thehis/her medical provider's recommendations (including any medical limitations identified by the physician) and return to work (either on modified work assignment or regular duty) as quickly as possible. The employee shall cooperate with the City in providing all necessary information about theirhis/her condition and status of treatment, including access to the attending physician by the immediate supervisor and/or designee for the purpose of obtaining medical information. It is the employee's responsibility to submit to their supervisor all medical forms from their medical provider, which outlines work restrictions. In the case of a serious illness, it is the employee's responsibility to submit medical information upon request. This information shall be turned in to your supervisor as soon as possible, but no later than, the start of your next scheduled shift. If you are physically unable to turn in documentation of a visit to a medical provider, the information can be faxed to 920-236-5090. 3. Department Responsibility - If an employee is injured on the job, the affected department is responsible to provide for immediate medical treatment as necessary and to obtain written details of the incident. In the case of either an illness or a work -related injury, the immediate supervisor and/or designee and the affected employee are responsible to ensure all required sick leave and/or injury report forms, including medical physician certificates, are completed and submitted to the Safety & Risk Management Officer within 24 hours. The immediate supervisor and/or designee shall be authorized, after informing the affected employee, to contact the attending physician, emergency room, etc., to obtain necessary 66 Revised November 2024June 2021 information on the affected employee's injury, condition, date(s) of past and projected medical appointments, and progress toward returning to work. The employee's job will be reviewed and, if possible, modified so the employee can return to work during the period of recovery. If the ill or injured employee cannot immediately return to theirhis/her regular job, then the affected department, with the assistance of the employee, employee's medical provider, and Human Resources, will determine when the employee can return to work on modified work assignment. This arrangement is anticipated to be temporary, with the intention the employee resumes the unrestricted regular job as soon as medically possible. If the employee's ability to perform modified work is questionable, a trial period for such purpose may be considered. The employee's supervisor and medical provider shall closely monitor the employee's job performance so there is minimal chance the modified work assignment aggravates the medical condition. The affected department and Human Resources shall develop a Modified Work Assignment that includes physical requirements. This shall be submitted to the employee's medical provider for review to determine if the assignment is within the restrictions placed by that medical provider. The affected department and/or Human Resources shall remain in communication with the ill or injured employee and theirhis/her medical provider to make sure the employee receives adequate care and that the modified work assignment is being followed. 4. Medical Provider Responsibility - Medical providers for an injured employee are encouraged to consider abilities and not disabilities when determining the employee's diagnosis, prognosis, treatment schedule, target return-to-work date and physical limitations. 5. Conditions for Modified Work Assignments - Modified work assignments will be coordinated between the affected employee's department, Human Resources, and employee, and the employee's medical provider. Modified work assignments will be provided under the following conditions: a. The employee must have medical authorization to return to work and theirhis/her limitations must be clearly indicated on thehis/her medical release, including the number of hours an employee is released to work. b. The work to be performed by the employee must stay within the limitations set by the medical provider. c. Modified work assignments are temporary until theirhis/her medical provider releases the employee to theirhis/her regular job. Definite times will be established for review of the affected employee's condition by the medical provider and an anticipated date for return to unrestricted, regular duties will be established and updated as necessary following initial and subsequent medical review of the employee's condition. 67 Revised November 2024June 2021 d. An employee on modified work assignment shall not be eligible for overtime assignment when the restrictions prevent the employee from performing all of the duties outlined in their current job/position description. 309 DRUG-FREE WORKPLACE ACTION & POLICY 1. Purpose – It is the policy of the City of Oshkosh to provide a drug-free workplace for all of its employees. The City requires that employees neither use, possess, sell, exchange, nor be under the influence of a controlled substance(s) except as provided under and consistent with a doctor’s care and supervision. The City recognizes the importance of maintaining a safe, efficient and healthy workplace, as well as the social responsibility to provide assistance to its employees to the extent possible. Employees are expected to report to work free from the influence of any substances that could inhibit their ability to perform their duties. Zero tolerance standards shall prevail in the workplace. 2. Drug and/or Alcohol Testing - The employer encourages any employee with a drug and/or alcohol problem to seek professional assistance before such problem becomes a workplace issue. The City reserves the right to require an employee to submit body substance samples (such as hair, urine and/or blood) to test for the presence of drugs or alcohol if the employer determines that there is reasonable suspicion that the employee is under the influence of drugs or alcohol or has otherwise violated this policy. All testing will be done in a fair and respectful manner and in accordance with any applicable federal, state, or local laws. An employee’s refusal to take the test, or an employee’s delay in taking the test is grounds for termination from employment. 3. Opportunity for Assistance – Employees with drug or alcohol problems that have not resulted in, and are not the immediate subject of, disciplinary action may request approval to take unpaid time off to participate in a rehabilitation or treatment program through health insurance benefit coverage. Leave may be granted if the employee agrees to abstain from use of the problem substance; abides by all employer policies, rules, and prohibitions relating to conduct in the workplace; and if granting the leave will not cause any undue hardship. 4. Reporting of Drug Convictions - All City employees are hereby notified that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is strictly prohibited in the workplace. Furthermore, it is a condition of employment that all City employees abide by the Drug-Free Workplace Policy and notify the City (employee’s immediate supervisor, Human Resources or the Director of Administrative Services) in writing, no later than 5 days after conviction. 310 SMOKING/TOBACCO USE The City of Oshkosh recognizes that smoking is a health hazard to employees and members of the public, both through the direct use of tobacco products and through the EPA identified risks of environmental tobacco (second hand smoke and side stream smoke). 1. Smoking and Other Tobacco Use in Municipal Buildings & Vehicles is Prohibited 68 Revised November 2024June 2021 a. Building means any enclosed area of a structure owned, leased or administered by the City of Oshkosh. b. Vehicle means any self-propelled, enclosed vehicle owned or leased by the City of Oshkosh, including those vehicles contracted for passenger transportation services. c. Smoking means using, carrying or possessing, a lighted cigarette, cigar, pipe, “vaping” with e-cigarettes, or any similar products or technology. 2. Prohibited Conduct – It is unlawful and a violation of this policy for any person to engage in smoking in any form through the use of tobacco products, “vaping” with e-cigarettes, or any similar products or technology in any City of Oshkosh building or vehicle. 3. Notification – All buildings and vehicles shall be posted in accord with the terms of this policy and Wisconsin Statue 101.123. Posting shall be at the entrance to all City of Oshkosh buildings and vehicles to notify the public and employees that smoking in any form through the use of tobacco products, “vaping” with e-cigarettes, or any similar products or technology is prohibited. 4. Penalty and Enforcement – Any person convicted of a violation of this policy shall be subject to a monetary forfeiture. The City of Oshkosh Police Department shall be the enforcement agency of this. Employees may be subject to disciplinary action in addition to the aforementioned monetary amount. 311 WORKPLACE VIOLENCE The City of Oshkosh prohibits workplace threats or violence. Acts or threats of physical violence, including intimidation, harassment, or coercion, which involve or affect personnel or property or which occur on the employer’s property will not be tolerated. Acts or threats of violence include conduct, which is sufficiently severe, offensive, or intimidating to alter the employment conditions or to create a hostile, abusive, or intimidating work environment for one or several employees. Examples of workplace violence include, but are not limited to, the following: 1. All threats or acts of violence occurring on the City’s premises, regardless of the relationship between the City and the parties involved. 2. All threats or acts of violence occurring off City premises involving someone who is acting in the capacity of a representative of the employer. Examples of conduct that may be considered threats or acts of violence in violation of this policy include, but are not limited to, the following: • Hitting, touching, or physically harming an individual. 69 Revised November 2024June 2021 • Threatening an individual or theirhis or her family, friends, associates, or property with harm. • Damaging or threatening to harm City property or the property of others. • Marking harassing or threatening communications. • Harassing surveillance or stalking (following or watching someone). • Unauthorized possession or inappropriate use of firearms or weapons. Prohibition against threats and acts of violence applies to all persons. Every employee is required to report incidents of workplace threats or acts of physical violence or damage of property. 312 WEAPONS For the purposes of this policy, weapon shall mean without limitation because of enumeration: any firearm, whether loaded or unloaded; any device designed as a weapon and capable of producing death or great bodily harm; any electric weapon as defined in Sec. 941.295(4), Wis. Stats.; any instrument which expels a missile or other object by the expansion of compressed air or other gas, by spring or any other means; cross-knuckles, blackjack, billy club; any knife which has a blade three inches or longer, or a blade which may be drawn without the necessity of contact with the blade itself, martial arts type weapons such as, without limitation because of enumeration, throwing stars, Tonfa, Nunchaku, fighting chains; pepper spray, mace, tear gas; or any other device or instrumentality which, in the manner it is used or intended to be used, is calculated or likely to produce death or great bodily harm. Regardless of whether an employee possesses a concealed carry weapon license or is otherwise allowed by law to possess a weapon, employees may not possess any weapon on city property or in any other location when the employee is in the course of employment. An employee may not possess any weapon in any city-owned or leased vehicle. This policy shall not apply to law enforcement officers or fire personnel who are required to handle weapons in accordance with their policies related to transporting patients with weapons. This policy shall not prohibit an employee from carrying a concealed weapon or ammunition or from storing a weapon in the employee’s own motor vehicle, whether that vehicle is used in the course of employment or whether the vehicle is driven or parked on City property. 313 TRAVEL This document sets forth the City of Oshkosh policy with respect to travel expenditures. The City shall reimburse an employee for actual, necessary and reasonable travel expenses incurred while on official authorized City business. If traveling overnight employees shall complete a “Travel and/or Trip Request” form and submit to their Department Head. All such travel must be authorized by the Department Head in order to be eligible for reimbursement. 70 Revised November 2024June 2021 Department Heads shall approve only travel expense approved by the Common Council as included in the annual budget. Expenditure beyond the amount budgeted shall require the approval of the City Manager. Employees shall be required to complete a travel expense report before reimbursement will be made. Receipts are required for air, train, bus, hotel, motel, and conference registration. Commuting expense between employee’s residence and theirhis/her normal place of employment is not reimbursable. Advances to travel expenses must be approved by the Finance Director. Certain Department Head positions shall receive a flat monthly car allowance for in-city travel. The amounts and positions to receive this allowance shall be stipulated by Common Council resolution. Employees are prohibited from using vehicles, for business purposes, which are not outlined in this policy unless the employee receives prior written authorization from the City Manager or his/her or her designee. 1. Hotel and Motel Expenses - The lodging charge should be in line with the average cost of a single room in that location. If the rate is out of line for the locality you are visiting, you should attempt to secure accommodations which are more in line with prevailing commercial and tourist rates. When securing lodging, employees should ask for the government rate. Many hotels have a special rate for government employees and require some type of government identification. Often it is necessary to guarantee hotel reservations. However, if an employee's plans change, notification should be given to the hotel in time to prevent the charge when possible. Employees should observe hotel check-out hours in order to avoid a charge for the day of departure. To protect yourself against overcharges, it is recommended that you have a definite understanding in advance concerning the required length of stay and the rate to be paid. Lodging expenses must be supported by the original machine printed receipts which are furnished by most hotels and motels, or an original handwritten receipt. The travel expense report cannot be paid without this receipt. 2. Meals - The allowance for meals should represent actual and reasonable costs expended for your own meals. It should take into consideration the locality in which the meal is obtained. Tips are reimbursable at 15% of the meal cost. a. Reimbursement for meals will be allowed on trips which do not necessitate an overnight stay only on the following conditions and if reasonable travel time is required: i. Breakfast, provided the employee leaves home before 7:00 a.m. ii. Lunch, provided the employee leaves headquarters before 10:30 a.m. and returns after 1:30 p.m. iii. Dinner, provided the employee returns to home after 7:00 p.m. 71 Revised November 2024June 2021 b. When it is required that a meeting be held during lunch, the business luncheon will be an authorized expenditure. However, no meal costs will be allowed if the official business was transacted during normal working hours within a reasonable commuting distance. No reimbursement will be made for the cost of alcoholic beverages. 3. Porterage - Necessary gratuities to hotel employees are reimbursable. These may not exceed $5.00 for each stay at a hotel. All other fees and tips paid to porters, bellboys, maids, etc., are not reimbursable. 4. Public Transportation - Transportation expenses incurred on necessary trips away from the City are reimbursable regardless of the type of transportation used. In general, travel by public transportation (railroad, bus, or commercial airplane) should take preference if it is convenient and not too time consuming. 5. Air Travel - Reimbursement for air travel shall be limited to the fare for the lowest class reasonably available. The passenger coupon of the airline ticket shall be attached to the travel expense report. For other modes of travel, attach available receipts for tickets that have been purchased. Expenses for travel cannot be paid without this receipt. Insurance coverage for employees traveling by air is not allowable as reimbursable expense. If reimbursable mileage results in transportation costs less than the air fare, reimbursement shall be at the lesser amount. Reimbursement for use of an employee’s private aircraft is not allowed. 5.6.City Owned Vehicles a. General - When traveling in a City-owned vehicle, the assigned number of the vehicle must be shown on the travel expense report. The operator must drive carefully and observe all traffic laws and regulations. The operator shall be personally responsible to pay any fine or penalty for traffic or other violations. b. Assigned Vehicles - Some employees are assigned a specific vehicle for use in their job. Employees who are assigned a vehicle may use the vehicle to commute between home and work. Except for protective service employees, the value of the use of the vehicle to commute will be added to the employee’s earnings statement in accordance with applicable I.R.S. rules. With the exception of protective service employees, no employee may use a City vehicle for personal use. Protective service employees may not use a City vehicle for personal out-of- town use. Except as provided in the Oshkosh police department policy involving one on one squad cars, under no condition is a City employee allowed to use a City vehicle to transport family members or any other person not on official City business. City provided vehicles shall not be given to employees residing outside the city limits. 72 Revised November 2024June 2021 There shall be no exception to the above paragraph without specific permission of the employee’s supervisor. c. Pooled Vehicles - Some departments are assigned City vehicles which are shared by department employees and/or other City employees. These vehicles are garaged/parked at City facilities and are assigned daily on an as-needed basis. Daily assignment of these vehicles is at the discretion of the Department Head. Pooled vehicles are not to be used for employee personal use or to be taken home by employees. 6.7.Use of Privately-Owned Automobiles - The use of personal automobiles for out-of-town travel is to be limited to trips for short distances and situations where other modes of transportation involve excessive loss of time or where use of a common carrier is not otherwise practicable. Employees who are authorized to use their personal automobiles for City business will be reimbursed at the rate prescribed by the City auto mileage allowance policy. Employees will be reimbursed for travel by automobile only. Other forms of travel, such as, travel by moped, motorcycle, aircraft, and watercraft is not reimbursable. a. An employee who operates a personal vehicle for City business must provide proof of Liability Insurance with limits of not less than $100,000 per person, $300,000 per occurrence and the same minimum coverage for uninsured and underinsured motorists. This requirement shall not be waived. The insurance on the vehicle shall be primary to any City insurance coverage. Employees must provide a current copy of their Personal Auto Declarations page upon request in order to receive mileage reimbursement. Only automobiles as outlined in this policy are eligible for mileage reimbursement. b. The only exception to the foregoing should be in cases where an employee combines a personal vacation with a business trip. In these cases, the allowance for the use of a personal automobile shall not exceed the lowest cost of the most practical means of public transportation between such points. Because of the time loss involved in traveling by bus and railroad, this is generally interpreted to mean the cost of coach air fare. In addition, reimbursement for meals and lodging shall not exceed what would ordinarily have been required if the most practical form of public transportation had been used. c. The mileage allowance is reimbursable without regard to the number of passengers you may have with you. Department Heads should exercise careful supervision and endeavor to consolidate travel crews in as few automobiles as possible. However, employees will not be required to travel in the vehicles of other employees which contain concealed or open-carry weapons. The City will reimburse employees for their mileage if they elect to use their own vehicle instead of traveling in another employee’s vehicle containing concealed or open- carry weapons, but only after providing a written explanation describing the need to use their separate vehicle for travel due to the existence of concealed and/or open-carry weapons. 73 Revised November 2024June 2021 d. In addition to mileage, the operator of the car shall be reimbursed for overnight parking at hotels and road tolls. e. If mileage is allowed to the operator of a privately owned automobile, the employee should travel by the most direct route. Any person traveling by another route without adequate justification therefore shall assume any additional expense incurred. Employees are also not covered by Worker’s Compensation when pursuing personal activities. f. Vicinity mileage necessary for conducting official business is allowable and should be supported by sufficient detail to justify the mileage claimed. No mileage will be allowed for travel between an employee's home and theirhis/her official work station. g. Charges for gasoline, oil, lubrication, repairs, antifreeze, tires, tire repair, towing and other similar expenditures will not be allowed as reimbursable expenditures when privately owned cars are used. It is required that City employees on official business, driving personal autos, will be adequately protected by their own personal liability and property damage insurance. The Department Head should assure themselfhimself/herself on this point and insist on the use of City-owned vehicles if the absence of such protection is known. h. Parking charges incurred in Oshkosh resulting from daily trips from an indivi- dual's residence to theirhis/her headquarters are not reimbursable. Other parking charges incurred while on official business outside Oshkosh are reimbursable. i. Mileage allowance will be paid for business travel within the City via the auto allowance policy, except for those department head positions that receive a flat car allowance for in-city travel. 8. Taxis/Limos - Charges for taxis and airport limousines, including tips at the maximum rate of 15% of the taxi charge are reimbursable where other modes of travel are not available or practical. Receipts and an explanation are required only if the amount is unusually high. 9. Rental Cars - Normally, employees will not use rental car facilities. There are two exceptions to this restriction: a. There may be situations when City cars are not available and when public transportation is so inconvenient and costly in time that a rented car should be used. An explanation of the circumstances should be included with the travel expense report. b. When transportation is required at the destination, a rented car should be evaluated against other modes of transportation. Many times extensive travel at the destination can be done at less cost by a rented car rather than multiple taxi fares. This is especially true if a number of employees are involved. 74 Revised November 2024June 2021 An insurance option which provides collision coverage with a deductible clause is an allowable expense. 10. Registration Fees - Receipts are required for registration fees for conferences, conventions, seminars, etc. Convention brochures or schedules with a breakdown of convention costs should be attached to the travel expense report. It should show: a. Actual dates of the conference, convention or seminar. b. Breakdown of specific meals which were included with the registration fee. 11. Non-Travel Expenses - Receipts will be required for all miscellaneous and non-travel expenditures in excess of $10.00 that are included with your travel expense report. 12. Telephone - Telephone charges are reimbursable when necessary for official business. Date, place, person called and nature of business must be shown on the travel expense report for all toll calls charged. 13. Travel Expenses of Others - Generally the expenses of only one employee shall be included on a single travel expense report. When more than one person's expenses are included, names of such persons must be shown. 14. Travel Authorization - All travel must be pre-authorized including travel inside the City. This authorization may be obtained by completing a Travel and/or Trip Request Form. 15. Traveling with Spouse - There is no objection to an employee inviting theirhis/her spouse to travel with themhim/her on official City business. No expense for the travel by the spouse will be reimbursable. With respect to the cost of lodging, the amount reimbursable will be equal to the single room rate. The hotel clerk should be asked to write the single room rate on the receipt. 16. Cash Advance - Travel advances for specific periods of time to employees traveling on City business shall be authorized. In no event can the amount of the advance exceed the expected out-of-pocket expenses and no travel advance will be granted under $100.00. This request should follow the regular procedure of any voucher submitted for payment. 17. Responsibility - Compliance with these regulations is the responsibility of both the employee and the employee's direct supervisor. The Department Head, by signing the expense report, agrees that the trip was necessary and that the expenses shown are reasonable. 18. Preparation of Travel Expense Report - All individuals should prepare their expense reports from daily receipts. All information required should be supplied. Receipts and other required supporting documents should be stapled to the upper left hand corner of the detail side of the expense report. Verify all computations and indicate travel advances, including prepaid lodging and registration fees, etc., that should be deducted from the amount due you. Your expense report should be signed in the space provided before submission to your Department Head or designee. 75 Revised November 2024June 2021 Travel expense reports (original) shall be filed with the Finance Department within ten working days upon return to work by the employee. 314 EMPLOYMENT TERMINATION 1. Notification - Employees planning to voluntarily terminate their employment with the City of Oshkosh are expected to notify their immediate supervisor as far in advance as possible but not less than two weeks prior to their last day on the job. Terminating Department Heads and others holding FLSA exempt positions shall normally be expected to provide an advance notice of one month. These notification periods are required for employees to be considered in good standing upon termination and be eligible for accrual payouts. Persons dismissed or involuntarily terminated from employment shall not normally receive advance notice of termination. An Employee’s who fail to report to work as scheduled will have their termination date adjusted to reflect the last day actually worked will be considered their termination date, as allowed by law. However, retiring employees who immediately begin their WRS annuity are eligible to extend their last day of employment utilizing accrued vacation time. Unauthorized absences during the notice period will be reviewed and may result in adjustment to the termination date. 2. Property Return - Terminating employees shall turn in all keys and other City properties in their possession to their supervisor or other designated personnel as directed. Employees may be responsible for repayment of any unreturned City-equipment 3. AccrualBenefits Payout - When a regular part-time or full-time employee terminates employment with the City, and has successfully completed the notice period, the employeehe or she will be paid for any remaining unused vacation, floating holiday or compensatory time which had been earned prior to the date of termination consistent with other policies in this employee handbook. 315 DISCIPLINE 1. Purpose - It is expected that employees will work in a competent and conscientious manner, which will reflect favorably upon the employee, their department, and the City. Instances may occur, however, when an employee has exhibited questionable behavior and corrective action is necessary. The purpose of discipline is to correct job behavior and performance problems of employees. The action taken to discipline an employee may include a verbal reprimand, a written reprimand, suspension without pay, demotion, and discharge. Rules and regulations will be fairly and consistently applied and penalties will match the infraction. Employees shall be informed of standards for conduct and performance. All discipline shall be discussed with the Director of Administrative Services before such actions are taken. In the event that immediate dismissal action is required and the Director of Administrative Services cannot be reached, the employee shall be suspended pending investigation. 2. Documentation - Persons administering discipline shall systematically document the case. Copies of written records of verbal reprimands, of written reprimands, demotions, 76 Revised November 2024June 2021 suspensions and terminations shall be provided to the employee, the Director of Administrative Services, the employee’s supervisor or Department Head, the employee’s union representative if applicable, and placed in the employee’s personnel file. 3. Weingarten Rights - Employees who are subject to an employment investigation interview and reasonably believe that discipline may result from the interview have a right to request representation during the investigatory interview (Weingarten Rights). 4. Loudermill Rights - Employees have a right to a fair and impartial investigation. When management concludes the investigation, the employee will have a predetermination meeting (Loudermill Rights). Notice of this meeting will include the date and time of the meeting. During this meeting the employee will receive the results of the investigation and have an opportunity to respond. 5. Grounds for Disciplinary Action a. Dishonesty or falsification of records. b. Insubordination (refusal to obey reasonable orders, insolence, talking back, arguing, verbal abuse or assault of a supervisor). c. Theft of City equipment or property, or other workplace theft. c.d. Destruction, of City equipment or property.,unauthorized use, or abuse of City equipment or property. d.e. Use of intoxicants, controlled substances, and/or drugs (other than prescribed by a physician) while on duty. i. Intoxication to a degree which would make continued presence a menace to safety or production or interfere with discipline or efficiency. ii. Abuse of prescription or other medications. iii. Condition brought about from use of drugs away from work which interferes with job performance, efficiency or discipline. e.f. Fighting or creating a disturbance among fellow employees, resulting in an adverse effect on morale, production or maintenance of proper discipline. f.g. Disorderly or immoral conduct. g.h.Notorious off-duty conduct which brings disrepute or which negatively reflects upon the City as an employer. h. Conviction of a felony. i. Unavailability for work because of incarceration. 77 Revised November 2024June 2021 j. Absence without leave (any absence from work which has not been approved). k. Leave used for a purpose other than for which it was requested and granted. l. Disregard of the public’s interest. m. Habitual tardiness, absenteeism or other abuse of sick leave. n. Use of official position or authority for personal profit, sexual purposes or political advantage. o. Disregard or repeated violation of safety rules, regulations or procedures. p. Harassment, discrimination, abusive conduct or any other behavior prohibited by federal, state or local laws. q. Bullying or other intimidating behavior. q.r. Unprofessional or disrespectful behavior toward other employees, contractors or the general public including but not limited to shouting, using demeaning language and using obscenities. r.s. Knowingly making false or malicious statements. with potential intent to harm or destroy the reputation, authority or official standing of individuals or organizations. s.t. Acceptance of any gift, favor or service that might reasonably tend improperly to influence an employee in the discharge of their official duties. t.u. Violation of this employee handbook, city policies, or work rules. u.v.Failure to perform assigned work in an attentive or efficient manner. v.w. Being wasteful of material, property or working time. w.x. Failure to carry liability insurance on a private vehicle used for City business. x.y.Failure to report work injuries per safety policy. y.z. Any other circumstances that may warrant disciplinary action which will be treated on a case by case basis. 316 CONFLICT OF INTEREST 1. Purpose - Democratic government requires that employees be independent, impartial and responsible to the people they service. It is important that the public have confidence in 78 Revised November 2024June 2021 the integrity of its government. State ethics law governs the actions of City employees, this section summarizes and is in addition to those provisions of the State Statutes. 2. Conflict of Interest - City employees shall not use their office or position for personal financial gain or the financial gain of their family. Employees shall not use city facilities, materials, and/or equipment for personal use. Employees shall not engage in their own business activity, accept private employment or render services for private interests when such employment, business activity or service is incompatible with the proper discharge of their official duties or would impair their independence of judgment or action in the performance of their official duties. Employees shall not use or disclose “privileged information” gained in the course of or by reason of their official position or activities. In most cases, the City of Oshkosh has no objection to outside employment with a firm or industry. It must be understood, however, that the outside work may not interfere with the performance of regular City work. Before accepting outside employment, employees should check with their Supervisor to make certain that there is no conflict of interest between their regular and outside work. Additionally, City employees shall not serve on a City council, board, commission or committee, but may act in a City Liaison capacity. 3. Political Activity - Every employee will have the right to freely express theirhis/her views as a citizen and to cast theirhis/her vote. Coercion for political purposes of and by employees of federally aided programs and use of their positions for political purposes will be prohibited. Individuals, whose principal employment is in a federally aided program, are subject to the prohibitions in the Federal Hatch Political Activities Act, as amended, 5 U.S.C. 1501-1508. No employee is precluded from engaging in political activity provided that such activity does not interfere with normal work performance and is not conducted during normal working hours and does not involve the use of City equipment or property. Employees are specifically prohibited from directly or indirectly coercing any person to hold or contribute monetary or other types of assistance to any political candidate, party, or purpose. 4. Gifts and Gratuities - No City employee shall solicit or accept for themselfhimself/herself or another person any gift, campaign contribution, gratuity, favor, services or promise of future employment, entertainment, loan or any other thing of monetary value from a person who has or is seeking contractual or other business activities from or which are regulated by the City. This does not include acceptance of loans from banks or other financial institutions on customary terms of financing for personal use (such as home mortgage loans) and the acceptance of unsolicited advertising or promotional material, such as pens and calendars, and acceptance of an award for meritorious public or personal contributions or achievements. 5. Fund Raising Drives - No employee or group of employees shall solicit funds or other things of value from firms, persons or corporations without permission from the Director of Administrative Services. 79 Revised November 2024June 2021 No employee or group of employees shall solicit funds or other things of value from persons in any City building, except the “United Way Fund” or those drives authorized by the City Manager. Any questions or clarifications regarding if a Conflict of Interest may exist should be directed to the Director of Administrative Services or Human Resources. 317 SEPARABILITY In any article or section of this employee handbook or any addendum thereto should be held invalid by operation of law or by any tribunal of competent jurisdiction, or if compliance with or enforcement of any article or section should be restrained by such tribunal, the remainder of this agreement shall not be affected thereby. 318 SUGGESTIONS Every department in the City is interested in improving its work methods and procedures. Your ideas and suggestions will be most helpful in this effort. If you believe you know how a procedure can be simplified or streamlined or how your department can save money, make your ideas known. Suggestions are always welcomed. Submit yours directly to your supervisor, the affected department, or the City Manager. 319 AMENDMENT When it becomes necessary or desirable to amend one or more provisions of this handbook, such amendment may be made by the Director of Administrative Services with the approval of the City Manager and action of the City Council. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Justin Gierach, Engineering Division Manager/City Engineer D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-575 Approve Submitting Application to Wisconsin Emergency Management for the Pre- Disaster Flood Resilience Grant Program B A C KGRO UN DBACKGROUND Wisconsin Emergency Management administers the Pre-Disaster Flood Resilience (PDFR) Grant Program. This program offers financial assistance to local units of government for mitigating existing flooding and strengthening flood resilience in local watersheds. A N A L Y SI SANALYSIS Based upon the current Capital Improvement Program schedule and budgets, this grant application will assist the City of Oshkosh (City) in studying several watersheds throughout the City to help mitigate flooding. A map of the proposed watersheds to be studied is attached. FI SC A L I M P A CTFISCAL I M P A C T This resolution will have no fiscal impact. The approval of this resolution allows staff to submit the grant application, which, if awarded, will reduce the City cost of the Project. The grant program reimburses municipalities seventy five percent (75%) of their costs up to a maximum of $300,000. The total estimated cost for this Project is $525,000. In this case, the maximum grant amount would be $300,000, with the City's share being $225,000, which will be budgeted for in the Stormwater Operating Budget. REC O M M E N D A TI ONRECOMMENDATION Staff recommends approval of the resolution. A t t a chment sAttachments RES 24-575 WEM Grant Watershed Map 11/12/2024 24-575 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE SUBMITTING APPLICATION TO WISCONSIN EMERGENCY MANAGEMENT FOR THE PRE-DISASTER FLOOD RESILIENCE GRANT PROGRAM INITIATED BY : DEPARTMENT OF PUBLIC WORKS WHEREAS, Wisconsin Emergency Management administers the Pre-Disaster Flood Resilience (PDFR) Grant Program which offers financial assistance to local units of government for mitigating existing flooding and strengthening flood resilience in local watersheds; and WHEREAS, based upon the current Capital Improvement Program schedule and budgets, this grant application will assist the City of Oshkosh (City) in studying several watersheds throughout the City to help mitigate flooding; and WHEREAS, the approval of this resolution allows staff to submit the grant application, which, if awarded, will reduce the City cost of the Project. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are authorized and directed to execute any and all documents required for submittal of an application to Wisconsin Emergency Management for the Pre-Disaster Flood Resilience Grant Program, and are further authorized and directed, if said grants are awarded to accept such funds, pursuant to the terms of the grant application. Pa t h : S : \ M A D \ 1 3 0 0 - - 1 3 9 9 \ 1 3 8 2 \ 0 9 8 \ D r a w i n g s \ G I S \ P D F R G r a n t \ C i t y o f O s h k o s h P D F R G r a n t . a p r x U s e r : B a y l o r h D a t e : 1 1 / 6 / 2 0 2 4 T i m e : 8 : 3 2 A M LAKESHORE WATERSHEDS FLOOD STUDY EXTENTS LAKESHORE WATERSHEDS FLOOD STUDY CITY OF OSHKOSH WINNEBAGO COUNTY, WISCONSIN OVERALL FIGURE 1382.098 Lake Winnebago Fox RiYer Lake BXtte des Morts Lake BXtte des Morts Sawyer Creek N 0 A I N S T BO W E N S T SB I N T E R S T A T E 1 NB I N T E R S T A T E 1 A L G O 0 A B L V D W 9TH AVE H I G H A V E VI N L A N D S T -A C K S O N S T W SNELL RD HA = E L S T WIT=EL AVE HA R R I S O N S T KN A 3 3 S T CO U N T Y R D A E 0URDOCK AVE N S A W Y E R S T N K O E L L E R S T W SOUTH 3 A R K A V E WA L T E R S T S B U S H W Y OR E G O N S T 0O S E R S T S 0 A I N S T E SNELL RD E L 0 W O O D A V E W FERNAU AVE E IRVING AVE WASHINGTON AVE OSHKOSH AVE N B U S H W Y W NEW YORK AVE 0EN O 0 I N E E D R W 0URDOCK AVE E NEW YORK AVE N W A S H B U R N S T WIS C O N S I N S T W IRVING AVE OH I O S T CONGRESS AVE N B I N T E R S T A T E 1 O N R A 0 3 NB I N T E R S T A T E 1 O F F R A 0 3 E FERNAU AVE W NEW YORK AVE UQQDPHG CDP S E H O O C U H H N UQQD P H G 0 2,750 5,5001,375 US Feet /Legend PDFR Flood Study Watersheds Water Bodies Streams and Rivers TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Steven M. Gohde, Assistant Director of Public Works/Utilities General Manager D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-576 Adopt Updated Lead Service Line Replacement Policy B A C KGRO UN DBACKGROUND The City of Oshkosh (City) first adopted a mandatory lead water service line replacement ordinance and related policy in 2017. Since then, the policy and ordinance have been updated to reflect new regulations and guidance from the United States Environmental Protection Agency and the Wisconsin Department of Natural Resources (WDNR) and to increase the maximum amount of financial assistance provided to property owners. From 2017 through 2023, the WDNR funding to the City for financially assisting property owners was principal forgiveness loans and the requirements were fairly stable. Beginning in 2024, the source of funding is changing at the Federal level and how the City can use the funding to assist property owners is changing. A N A L Y SI SANALYSIS The Common Council approved changes to the current policy in April 2024 to be consistent with the new loan from the WDNR. These changes included increasing the maximum financial assistance amount for property owners to $2,700, establishing a loan program with up to ten (10) years repayment between the City and the property owner to provide the financial assistance, and utilizing Community Development Block Grants (CDBG) through the City's Community Development Department to provide additional financial assistance for low income families. The proposed changes now are to update the eligibility requirements to match the final version of the WDNR Financial Assistance Agreement (FAA). The policy will be updated so that instead of the ninety (90) day requirement for replacement of both the public-side and private-side lead water service line, it will be one hundred eighty (180) days. The policy will also be revised to read that the 180-day requirement does not apply to partial service line replacements completed prior to August 8, 2024, instead of October 25, 2023. FI SC A L I M P A CTFISCAL I M P A C T There is no fiscal impact to the City related to approving the amendment to the program. Financial Assistance is only provided when a designated funding source is available. REC O M M E N D A TI ONRECOMMENDATION I recommend approval of the amendment to the Lead Service Line Replacement Policy. A t t a chment sAttachments RES 24-576 Amended LSLR policy 11/12/2024 24-576 RESOLUTION CARRIED 6-0 PURPOSE: ADOPT UPDATED LEAD SERVICE LINE REPLACEMENT POLICY INITIATED BY : DEPARTMENT OF PUBLIC WORKS WHEREAS, The City of Oshkosh adopted an updated Lead Service Line Replacement Policy by Resolution 24-158 on March 26, 2024 to be consistent with the new loan program instituted by the Wisconsin Department of Natural Resource (WDNR); and WHEREAS, additional changes are now required to match the final version of the WDNR Financial Assistance Agreement (FAA). NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached "Lead Service Line Replacement Policy" incorporating the change to update the eligibility requirements to match the final version of the WDNR Financial Assistance Agreement (FAA) is hereby approved and the proper City officials are hereby authorized and directed to take those steps necessary to carry out the City's responsibilities under the Policy. BE IT FURTHER RESOLVED that this approval specifically includes the authorization to enter into Promissory Notes and Covenants with Property Owners for implementation of a Lead Service Pipe Replacement Financial Assistance Program in compliance with the City’s loan documents and this Policy. BE IT FURTHER RESOLVED that this Policy replaces all prior Policies and versions of any policy or procedure covering the same subject matter and shall be effective upon adoption. I:\Engineering\Lead Service Lateral Replacement\Policy\Amended LSLR Policy_11-13-24.docx Page 1 of 6 Lead Service Line Replacement Policy Contents 1. Acronyms and Definitions 2. Background and Purpose 3. Authorities 4. Replacement Requirements 5. Notice 6. Exception 7. Responsibilities of the City 8. Responsibilities of Private-Side LSL Owners 9. Financing Private-Side LSLR by City 1. Acronyms and Definitions “Child-care facility” shall mean any state-licensed or county-certified child-care facility including, but not limited to, licensed family childcare, licensed group centers, licensed day camps, certified school-age programs, and Head Start programs. “City” shall mean City of Oshkosh. “Confirmed water sample test” shall mean a tap water analysis completed after a prior analysis that indicated lead levels at the United States Environment Protection Agency (USEPA) action level, and conducted in accordance with the Lead and Copper Rule, with Chapter NR 809.547, Wis. Adm. Code., and with instructions provided by the City. “Contractor” shall mean a person, firm, corporation, or other entity pre-qualified by the City of Oshkosh to complete private side lead service line replacements. “Federal Safe Drinking Water Act” shall mean 42 U.S.C.A. Sec. 300f-300j-26. “GIS” shall mean Geographic Information System. “High-risk lead service” shall mean any lead water service line where a confirmed water sample test of a customer’s tap water reveals a lead concentration at or above the USEPA action level. I:\Engineering\Lead Service Lateral Replacement\Policy\Amended LSLR Policy_11-13-24.docx Page 2 of 6 “Lead and Copper Rule” (LCR) shall mean the rule created by the USEPA and adopted by the Wisconsin Department of Natural Resources (WDNR) in response to the passage of the Safe Drinking Water Act, which provides maximum contaminant-level goals and national primary drinking water regulations for controlling lead and copper in drinking water including approved corrosion-control treatment techniques, lead service line replacement, and public education. The rule may be found in 56 FR 26460, 40 CFR part 141.80-141.90, and Chapter NR 809.541-NR809.55, Wis. Adm. Code. “Lead Service Line” (LSL) shall mean (i) all or a portion of a water service line constructed of lead, and/or (ii) all or a portion of a water service line constructed of galvanized material that is or was downstream of lead. The term includes both private-side water service lines and public-side water service lines. “Lead Service Line Replacement” (LSLR) shall mean full replacement of an LSL. “Licensed Plumber” shall mean a person, firm, corporation, or other entity licensed to perform plumbing work in the City by the State of Wisconsin. “Ordinance” shall mean City of Oshkosh Municipal Code, Chapter 20 – Plumbing and /or Chapter 28 - Water. “ppb” shall mean parts per billion. “Private-side water service line” (Private-side) shall mean the water pipe running from the customer’s meter to the curb stop, which is the Water Utility shut-off valve. This portion is owned by the property owner and is the responsibility of the property owner to maintain. “Public-side water service line” (Public-side) shall mean the water pipe running from the City’s water main to and including the curb stop, which is the Water Utility shut-off valve. “SDWLP” shall mean the Safe Drinking Water Loan Program. “water service line” shall mean the pipe that connects the water main to the customer’s meter. “Water Utility” shall mean the City of Oshkosh public water system, also known as Oshkosh Water Utility. 2. Background and Purpose The City has several thousand Lead Service Lines (LSLs) located on both public and private property. The Federal Lead and Copper Rule (LCR) under the Safe Drinking Water Act requires that samples taken at customers’ taps have less than fifteen (15) parts per billion lead. To comply with the LCR, the City controls LSL corrosion with the addition of a phosphate-based corrosion inhibitor and a pH adjustment chemical at the water treatment plant. I:\Engineering\Lead Service Lateral Replacement\Policy\Amended LSLR Policy_11-13-24.docx Page 3 of 6 Recent scientific studies, proposed changes in LCR sampling procedures, and incidents of elevated lead levels in public water systems have driven regulators and municipalities to reconsider LCR requirements, regulatory compliance, LSL replacement policies, and public communication about lead and drinking water. Prior to 2017, the City had replaced the public portion of LSLs in conjunction with water main replacements; however, the corresponding private-side portions of the LSLs were not required to be replaced. To reduce the potential exposure to lead in drinking water, the City adopted revisions to the City of Oshkosh Municipal Code Chapter 20 – Plumbing to make full lead water service line replacement mandatory. Wisconsin regulations prohibit the use of water utility funding on private property. This policy describes how Lead Service Line Replacement (LSLR) requirements in the Municipal Code will be implemented and how homeowners may receive financial assistance for LSL replacement. 3. Authorities The authority for implementation of the policy are Federal, State, and local regulations described in the following subsections: Federal Safe Drinking Water Act (SDWA). The SDWA was enacted into law in 1974 to protect the quality of drinking water in the United States. This law gave the USEPA authority to set drinking water quality standards and requires all owners and operators of public water systems to meet these standards. In 1991, USEPA published the Federal Lead and Copper Rule to control lead and copper in drinking water. Wisconsin Administrative Code Chapter NR 809—Safe Drinking Water. The USEPA has designated the Wisconsin Department of Natural Resources as the “Approval Authority” responsible for oversight of implementation of the SDWA and its rules and amendments in the state of Wisconsin. This code generally repeats the Federal lead and copper regulations. City of Oshkosh Municipal Code (Ordinance). The LCR gives public water systems authority and responsibility to implement necessary local regulations. Provisions in Chapter 20 and Chapter 28 of the Municipal Code apply to LSLR and form the basis for the LSLR Policy, including Section 20-13 Lead Service Line Replacement, Section 20-14 Penalties, and Section 28-10 Private Side Lead Service Line Replacement Financing. 4. Replacement Requirements The LSL shall be replaced whenever any of the following occurs: A. A leak or failure has been discovered on either the private- or public-side of the LSL. B. A portion of an LSL is replaced or repaired. I:\Engineering\Lead Service Lateral Replacement\Policy\Amended LSLR Policy_11-13-24.docx Page 4 of 6 C. A request is made by a property owner to replace the private-side LSL. The remaining lead portion of the water service line shall be completely replaced within one hundred eighty (180) days of any repairs. No permanent repairs to the lead portion of a water service line shall be allowed. 5. Notice In the event of a water service line leak, failure, or emergency replacement of the public-side service, the City shall provide written notice to the property owner that replacement of the private-side LSL is required within one hundred eighty (180) days of the notice. In the event of a planned replacement of the public-side service, the City shall provide written notice of the private-side LSL replacement requirement to the property owner at least thirty (30) days prior to the commencement of the planned replacement of the public-side LSL. In the event of a water service line leak, failure, or emergency replacement of the private-side LSL, the City is required to replace the public-side LSL within one hundred eighty (180) days of the private-side LSL being completed. Please note other timelines may be required to qualify for financial assistance. 6. Exception The City may, at its discretion, grant a temporary exception to Section 4, provided that doing so will not create a threat to the health, safety, or welfare of the public. When considering exceptions, the City may look at factors including, but not limited to: scheduled replacement and/or whether the lateral is in service, as well as any other factors that may be relevant. The maximum time extension shall be one (1) additional year beyond the one hundred eighty (180) days allowed. 7. Responsibilities of the City The City shall: A. Create LSL and LSLR database. B. Create a voluntary LSL replacement list based upon requests from property owners. C. Prioritize replacement of LSLs to maximize efficient use of public funds and minimize potential risks to public health by replacing LSLs in conjunction with water main replacement projects; replacing LSLs at child-care facilities, schools, and locations with high-risk lead services; replacing LSLs from approved property owner requests; and replacing LSLs from completed water main projects where the private-side LSLs were not replaced. D. Complete the City’s home inspection form or provide form to Licensed Plumber(s). E. For planned LSLRs as part of City water main replacement projects, the City shall provide information to private property owners regarding the property owners’ responsibilities and resources that may be useful in meeting those responsibilities. I:\Engineering\Lead Service Lateral Replacement\Policy\Amended LSLR Policy_11-13-24.docx Page 5 of 6 F. When funds are available to subsidize private-side LSLR and the LSLR meets the eligibility criteria, the City shall: a. Provide to private property owners private-side LSLR financial assistance in accordance with Section 9 of this Policy. Property owners should contact the Department of Public Works at (920) 236-5258 to determine eligibility. b. Pre-qualify Contractor(s) to perform private-side LSLRs. c. Provide list of pre-qualified Contractor(s) to private property owners. G. Provide lead filter devices for temporary use during LSLR work and for a period of six (6) months after the completion of LSLR work. H. Provide public information on health risks associated with lead in drinking water and ways to reduce potential risks. I. React appropriately to noncompliance with communication, and, if necessary and appropriate, with enforcement as allowed under the Ordinance. 8. Responsibilities of Private-Side LSL Owners Upon receipt of the notice in Section 5, or upon approval from the City of a submitted request from the property owner, the private-side LSL owner shall: A. Allow the City, or hire a Licensed Plumber, to complete City-approved water service line inspection. B. Replace the private-side LSL by contracting with a pre-qualified Contractor. The work shall be performed in accordance with all applicable State and local regulations and utility standards. It is recommended that property owners obtain multiple quotes. a. Property owner must meet and follow all City Eligibility Requirements listed in Section 9, Financing Private-Side LSLR, to qualify for financial assistance. C. Coordinate, as necessary, to complete timely replacement of a LSL. D. Contact the City of Oshkosh Plumbing Inspector for a final inspection in a timely manner. E. The property owner is ultimately responsible for hiring the contractor, complying with the financial assistance requirements below, or directly paying the contractor for any work completed. a. Participation in the financial assistance program, if available, is voluntary. Property owners must provide completed copies of all necessary paperwork. b. Costs above $5,400 are entirely the responsibility of the property owner. 9. Financing Private-Side LSLR by City When designated funding sources are available and within LSLR program eligibility requirements, described below, the City will subsidize the cost of private-side LSLR as follows:  A property owner may apply for financial assistance from the City for private-side LSLR up to the amounts identified below. Property owners seeking financial assistance must complete all applications and meet the eligibility requirements listed below. Financial assistance will be provided in the form of a private-side LSL loan which shall be a lien upon the property and shall be repaid in installments as a special charge upon each year’s annual tax bill.  City shall provide financial assistance of fifty percent (50%) of the cost to replace the LSL up to a maximum of $2,700 per LSL replaced. I:\Engineering\Lead Service Lateral Replacement\Policy\Amended LSLR Policy_11-13-24.docx Page 6 of 6  Alternatively, property owners who are considered “Low Income”, as established by the U.S. Department of Housing and Urban Development for the year the project takes place, may be eligible for assistance in paying for the private-side LSLR. This assistance may cover one hundred percent (100%) of the cost of the private-side LSLR, but is subject to the City’s annual Federal allocations. To apply for private-side LSLR financial assistance, property owner must submit completed Lead Service Line Replacement Community Development Block Grant (CDBG) Application and submit it to the Planning Services Division, 2nd floor, City Hall. The property owner must use a current LSLR Pre-qualified Contractor and follow all CDBG requirements. Eligibility Requirements (Non-CDBG funded LSLR): A. Property owners must meet all of the eligibility requirements. B. Service line replacement must be coordinated so the public-side and private-side service line replacement are completed within one hundred eighty (180) days of each other. Failure to meet the 180-day requirement will result in the property not being eligible for financial assistance. The 180-day requirement does not apply to partial service line replacements completed prior to August 8, 2024. C. Private LSL replacement must be approved by the City prior to starting replacement work. To receive approval, the property owner must: a. Complete and submit the current Financial Assistance Application for Private-Side Lead Service Line Replacement. b. Complete and submit current Lead Service Line Replacement Financial Assistance Program Waiver/Release of Liability. c. Receive confirmation of approval for financial assistance from the City and the Promissory Note and Covenant containing terms of repayment. This document must be signed, notarized, and submitted to the City with payment request. Any conditions of approval must be shared with the Contractor and followed to ensure financial assistance eligibility. D. Work must be completed by Contractor on the City’s current year pre-qualified LSLR Contractor List. Provide a copy of any approval conditions to your Contractor. All work must follow any conditions of approval. E. After completion of work, including final inspections from the City of Oshkosh Inspection Services, the Contractor shall submit the following: a. Completed current Contractor Payment Application for Private-Side Lead Service Line Replacement. Please note that the property owner must sign this form. b. Signed and notarized property specific Promissory Note and Covenant for the parcel with dollar amounts filled in and initialed by property owner. Maximum loan amount is fifty percent (50%) of cost of LSLR work, up to $2,700. c. Invoice for work completed i. Invoice must contain the property address where the LSLR work was performed. ii. Invoice must contain an itemized list of the work completed and only pertain to the LSL replacement. Only LSLR costs will be considered/paid. F. All work must be done in accordance with all sections of this document. a. Failure to provide necessary documentation or meet the required timelines will result in the City not paying the Contractor, resulting in no financial assistance from the City and the property owner owing the Contractor the full amount. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Kelly Nieforth, Director of Community Development D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Ord 24-580 Approve Zone Change from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD) at 2875 Atlas Avenue (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The subject site is a 41.7-acre property located on the north side of State Highway 91, with frontage along Atlas Avenue. The site is a manufacturing facility owned by 4imprint, which includes a 522,027 sq. ft. building as well as parking/loading areas on the north, east, and west sides of the building. The surrounding area consists predominantly of vacant and industrial uses along with residential uses to the south and east. The 2040 Comprehensive Land Use Plan recommends Industrial use for the subject site. The subject site is located within the Southwest Industrial Park. A N A L Y SI SANALYSIS The applicant is requesting a zone change from the existing Heavy Industrial District (HI) designation to Heavy Industrial District with a Planned Development Overlay (HI-PD) for the subject property. The requested Planned Development Overlay designation is intended to allow for flexibility in the zoning ordinance to accommodate new directional signs. The applicant has submitted plans for directional signage that exceeds the maximum height and area for directional signage. The plans will be addressed through a General Development Plan (GDP) and Specific Implementation Plan (SIP) to follow at a future meeting. Staff is supportive of the proposed zone change as it will allow for additional signage options for the site. REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended approval of the requested zone change at 2875 Atlas Avenue with the findings and conditions on October 15, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments ORDWE 101 Rezone - 2875 Atlas Ave 11/12/2024 24-580 ORDINANCE SECOND READING 10/22/2024 24-560 ORDINANCE FIRST READING CARRIED 5-0-1 recused PURPOSE: APPROVE ZONE CHANGE FROM HEAVY INDUSTRIAL DISTRICT (HI) TO HEAVY INDUSTRIAL DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (HI-PD) AT 2875 ATLAS AVENUE INITIATED BY : 4IMPRINT INC. PLAN COMMISSION RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OSHKOSH, AS ADOPTED BY SECTION 30-32 OF THE OSHKOSH MUNICIPAL CODE. The Common Council of the City of Oshkosh does ordain as follows: SECTION 1. That the Official Zoning Map of the City of Oshkosh, as adopted by Section 30-32 of the Oshkosh Municipal Code, is hereby amended by changing the district of the property located at 2875 Atlas Avenue from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The subject property, 2875 Atlas Avenue, is more particularly described as follows: BEING ALL OF LOT 1 OF CERTIFIED SURVEY MAP NUMBER 8090, RECORDED AS DOCUMENT NUMBER 1915375, WINNEBAGO COUNTY REGISTER OF DEEDS AND ADJACENT ½ OF ATLAS AVENUE AND STATE HIGHWAY 91 RIGHTS-OF-WAY, LOCATED IN PART OF THE SOUTHWEST ¼ AND SOUTHEAST ¼ OF THE SOUTHEAST ¼ OF SECTION 32, TOWNSHIP 18 NORTH, RANGE 16 EAST, CITY OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and publication. SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #24-580 APPROVE ZONE CHANGE FROM HEAVY INDUSTRIAL DISTRICT (HI) TO HEAVY INDUSTRIAL DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (HI-PD) on November 12, 2024. This ordinance changes the zoning of the property located at 2875 Atlas Avenue from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and on the City's website at www.oshkoshwi.gov. Clerk's phone: (920) 236-5011. ITEM: PUBLIC HEARING: ZONE CHANGE FROM HEAVY INDUSTRIAL DISTRICT (HI) TO HEAVY INDUSTRIAL DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (HI-PD) AND APPROVAL OF A GENERAL DEVELOPMENT PLAN AND SPECIFIC IMPLEMENTATION PLAN FOR DIRECTIONAL SIGNAGE AT 2875 ATLAS AVENUE Plan Commission Meeting of October 15, 2024 GENERAL INFORMATION Owner/Applicant: 4imprint Inc. Action(s) Requested: The applicant requests a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The applicant also requests approval of a General Development Plan and Specific Implementation Plan for directional signage. Applicable Ordinance Provisions: Zoning map amendment standards are found in Section 30-381 of the Zoning Ordinance. Planned Development standards are found in Section 30-387 of the Zoning Ordinance. Property Location and Background Information: The subject site is a 41.7-acre property located on the north side of State Highway 91, with frontage along Atlas Avenue. The site is a manufacturing facility owned by 4imprint, which includes a 522,027 sq. ft. building as well as parking/loading areas on the north, east, and west sides of the building. The surrounding area consists predominantly of vacant and industrial uses along with residential uses to the south and east. The 2040 Comprehensive Land Use Plan recommends Industrial use for the subject site. The subject site is located within the Southwest Industrial Park. Subject Site Existing Land Use Zoning Industrial HI Recognized Neighborhood Organizations None Adjacent Land Use and Zoning Existing Uses Zoning North Industrial/Vacant HI South Vacant/Agricultural & Residential SMU-PD & Town of Nekimi East Vacant HI West Vacant HI Comprehensive Plan Land Use Recommendation Land Use 2040 Comprehensive Land Use Recommendation Industrial ANALYSIS Zone Change The applicant is requesting a zone change from the existing Heavy Industrial District (HI) designation to Heavy Industrial District with a Planned Development Overlay (HI-PD) for the subject property. The requested Planned Development Overlay designation is intended to allow for flexibility in the zoning ordinance to accommodate new directional signs. The applicant has submitted plans for directional signage that exceeds the maximum height and area for directional signage. The plans will be addressed through General Development Plan (GDP) and Specific Implementation Plan (SIP) review to follow. Staff is supportive of the proposed zone change as it will allow for additional signage options for the site. Use No changes are being proposed to the existing industrial use of the site. Rezone to HI-PD Site Design No changes are being proposed to the existing site design. Signage The applicant is proposing four (4) directional signs. One will be placed at each of the three entrances to the site off of Atlas Avenue along with one along the middle driveway closer to the parking area. Code allows two (2) on-site directional signs per vehicular entrance/exit and one (1) per distinct parking area. The maximum area per side for directional signs is 8 sq. ft. and maximum height 3 ft., while the name, logo, or symbol must be less than 1 sq. ft. The proposed directional signs are 21 sq. ft. and 5 ft. tall, which require Base Standard Modifications (BSM) for increased directional sign area and height. According to the applicant, the increased area and height are needed to increase visibility of the signs for wayfinding on the site for truck drivers and visitors. The applicant notes that the site now has 17 different loading docks for incoming and outgoing shipments. The applicant also notes that the signs will be near the road, which could result in being covered by snowplows or snow in general if at the maximum height of 3’. The applicant feels that the larger sign size will assist in directing truck drivers to the appropriate entrances/docks safely. They also feel that it will assist in safe and efficient circulation on the site for 4imprint associates, users of the on-site employee ThedaCare clinic, as well as suppliers and visitors. Staff is supportive of the BSM requests for increased area and height due to the relatively large scale of the site with several loading docks and parking areas for visitors, clinic users, and associates. The larger sign size may assist in providing clear, efficient, and safe circulation on the site. To offset the BSM requests, staff is recommending the applicant provide 25 landscaping points around each of the signs (example: 5 medium evergreen shrubs or 9 medium deciduous shrubs). The site previously had a 6’ tall, 32 sq. ft. monument sign along Atlas Avenue that was recently removed. Based on the size of the lot, the zoning ordinance would allow up to 400 sq. ft. of ground signage, with one ground sign allowed per street frontage. The Southwest Industrial Park covenants limit signs to a maximum area of 72 sq. ft. and maximum height of 6 ft. Staff is recommending a condition that ground signage on the site be limited to one sign per frontage, not to exceed 72 sq. ft. per sign. Limiting the applicant to the Industrial Park covenants sign area/height maximum serves to further offset the BSM requests as it results in substantially less ground sign area than allowed by the zoning ordinance in the HI district. Site Lighting No additional lighting is being proposed for the site. Landscaping No additional landscaping is required as no new building or paved areas are proposed. As previously noted, staff is recommending the applicant provide 25 landscaping points around each proposed directional sign to offset the BSM requests. Storm Water Management/Utilities The Department of Public Works has noted that all signage must be located outside of the limits of the 12’ public utility easement along the front property line. The applicant has stated that the signs will have a setback of 12.5’ to remain outside of the easement area as well as the 10’ X 10’ driveway vision clearance triangle. Building Facades No new buildings or changes to existing building facades are being proposed. FINDINGS/RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for a Zoning Map amendment, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-381 (D)(2): (a) Is in harmony with the Comprehensive Plan. (b) Maintains the desired overall consistency of land uses, land use intensities, and land use impacts within the pertinent zoning districts. (c) Addresses any of the following factors that are not properly addressed on the current Official Zoning Map: (ii) Factors have changed (such as new data, infrastructure, market conditions, development, annexation, or other zoning changes), making the subject property more appropriate for a different zoning district. In its review and recommendation to the Common Council on an application for a Planned Development district, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-387 (C)(6): (a) The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. (g) The proposed architecture and character of the proposed Planned Development project is compatible with adjacent/nearby development. (h) The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. (i) The proposed Planned Development project will produce significant benefits in terms of environmental design and significant alternative approaches to addressing development performance that relate to and more than compensate for any requested exceptions/base standard modifications variation of any standard or regulation of this Chapter. Staff recommends approval of the zone change, General Development Plan, and Specific Implementation Plan with the findings listed above and the following conditions: 1. Base Standard Modification (BSM) to allow four (4) 21 sq. ft., 5.5 ft. tall on-site directional signs, where code allows a maximum area of 8 sq. ft. per side and maximum height of 3 ft. for on-site directional signs. 2. A minimum of 25 landscaping points shall be provided around each on-site directional sign. 3. Ground signage on the site shall be limited to one sign per street frontage with a maximum area of 72 sq. ft. per sign. 4. Final landscaping plan shall be reviewed and approved by the Department of Community Development. Plan Commission recommended approval of the requested zone change with the findings and conditions on October 15, 2024. The following is Plan Commission’s discussion on the item. Site Inspections Report: Mr. Bowen reported visiting the site. Staff report accepted as part of the record. The applicant requests a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The applicant also requests approval of a General Development Plan (GDP) and Specific Implementation Plan (SIP) for directional signage. Mr. Slusarek presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The subject site is located on the north side of State Highway 91, with frontage along Atlas Avenue. The site is a manufacturing facility owned by 4imprint. The applicant is requesting a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). This is intended to allow for flexibility of the zoning ordinance to accommodate new directional signs. Staff is supportive of the proposed zone change as it will allow for additional signage options for the site. The applicant is proposing four (4) directional signs. One will be placed at each of the three entrances to the site off of Atlas Avenue along with one along the middle driveway closer to the parking area. The proposed directional signs are 21 sq. ft. and 5 ½ ft. tall, which require Base Standard Modifications (BSM) for increased directional sign area and height. According to the applicant, the increased area and height are needed to increase visibility of the signs for wayfinding on the site for truck drivers and visitors. The maximum size is 3’ tall and 8 sq. ft. They are proposing 21 sq. ft. and 5 ½ ft. tall. The applicant feels that the larger sign size will assist in directing truck drivers to the appropriate entrances/docks safely. They also feel that it will assist in safe and efficient circulation on the site for 4imprint associates, users of the on-site employee ThedaCare clinic, as well as suppliers and visitors. Staff is supportive of the BSM requests for increased sign area and height due to the relatively large scale of the site with several loading docks and parking areas for visitors, clinic users, and associates. To offset the BSM requests, staff is recommending the applicant provide 25 landscaping points around each of the signs. Also recommending a condition that ground signage on the site be limited to one sign per frontage, and not to exceed 72 sq. ft. in area. This would be consistent with the maximum sign area for the industrial park covenants and would allow substantially less ground sign area than allowed by the zoning ordinance for the HI district. That will also offset the BSM by less signage there than allowed by the zoning ordinance. Staff recommends approval of the zone change, GDP, and SIP with the findings and conditions listed in the staff report. Mr. Perry opened up technical questions to staff. Mr. Perry opened the public hearing and asked if the applicant wanted to make any statements. John Lord, on behalf of 4imprint at 2875 Atlas Avenue, made himself available for questions. Mr. Perry asked if any members of the public wished to speak. Mr. Perry closed the public hearing. There was no closing statement from the applicant. Motion by Kiefer to adopt the findings and recommendation as stated in the staff report. Seconded by Davey Mr. Perry asked if there was any discussion on the motion. Motion carried 8-0. Sign_______ Staff ________ Date Rec’d ________ City of Oshkosh Application Zoning Map Amendment (Rezoning) **PLEASE TYPE OR PRINT USING BLACK INK** APPLICANT INFORMATION Petitioner: _________________________________________________________________________________ Date: ____________ Petitioner’s Address: ________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference:  Phone  Email Status of Petitioner (Please Check):  Owner  Representative  Tenant  Prospective Buyer Petitioner’s Signature (required): _______________________________________________________________ Date: ____________ OWNER INFORMATION Owner(s): __________________________________________________________________________________ Date: ____________ Owner(s) Address: __________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference:  Phone  Email Ownership Status (Please Check):  Individual  Trust  Partnership Corporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions or other administrative reasons. Property Owner’s Signature: ___________________________________________________________________ Date: ____________ ZONING AND DEVELOPMENT INFORMATION Address/Location of Rezoning Request: _________________________________________________________________________ Tax Parcel Number(s): _________________________________________________________________________________________ Rezone property from: ___________________________________________ to ___________________________________________ Purpose for Rezoning:__________________________________________________________________________________________ ____________________________________________________________________________________________________________ Describe existing property development and land use: ________________________________________________________________ ____________________________________________________________________________________________________________ Describe proposed development and/or proposed land use: ____________________________________________________________ ____________________________________________________________________________________________________________ Proposed time schedule for development and/or use of the property: ________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________ Zoning Adjacent to the Site: North: _________________________________________________________________________ South: _________________________________________________________________________ East: _________________________________________________________________________ West: _________________________________________________________________________ SUBMIT TO: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, Wisconsin 54903-1130 Room 204 PHONE: (920) 236-5059 Email: planning@ci.oshkosh.wi.us 4imprint, Inc.8/28/2024 2875 Atlas Avenue Oshkosh WI 54904 920 236-7272 Ext. 8205 jlord@4imprint.com 8/28/2024 4imprint, Inc. 2875 Atlas Avenue Oshkosh WI 54904 920 236-7272 Ext. 8205 jlord@4imprint.com 8/28/2024 2875 Atlas Avenue 91329200402 Planned Development Overlay For directional signage required and needed which exceeds current 3' maximum height and 8 sq. ft. requirements. 4imprint distribution center as recently expanded in the SW Industrial park of nearly 500,000 sq. ft. As soon as possible after zoning board pending approval. 4imprint distribution center as recently expanded in the SW Industrial park of nearly 500,000 sq. ft. HI - Heavy Industial -HI HI - Heavy Industial HI - Heavy Industial HI - Heavy Industial SMU - PD Page 7 2 SUBMITTAL REQUIREMENTS – Must accompany the application to be complete. (Submit only digital files. If file size exceeds 10 mb, please send through a file transfer. Please note at the discretion of Community Development staff may request a hard copy)  Map of the immediate area showing property involved. Area to be rezoned must be outlined in color  A site plan drawn to readable scale showing present status of property and proposed development  Street address, adjacent streets, intersections and any other information or landmarks to help identify the property  Location of existing uses, structures, fences and signs and location of proposed uses, structures, fences and signs  A narrative statement explaining the zone change and discussion of the project  Property owner’s signature is required for submittal to be complete.  Application fees are due at time of submittal. Make check payable to City of Oshkosh.  Please refer to the fee schedule for appropriate fee. FEE IS NON-REFUNDABLE I hereby certify that to the best of my knowledge all required application materials are included with this application. I am aware that failure to submit the required completed application materials may result in denial or delay of the application request. Applicant’s Signature (required): _________________________________ Date: _____________________ SUMMARY OF PROCESS The City of Oshkosh Plan Commission and Common Council act on all amendments to the Official Zoning Map. The petitioner or owner should be present at both the Plan Commission and Common Council meetings to discuss and answer questions regarding the request. The application package is reviewed by Planning Services staff to determine conformance with adopted city plans, zoning requirements and development standards. A staff recommendation is prepared for consideration by the Plan Commission and Common Council. The petitioner will be provided with a copy of the staff report and meeting notice several days prior to the Plan Commission meeting. The staff report and meeting notice will also be available on the City’s website. No notice is sent to the petitioner or owner regarding the Common Council’s consideration of the request. Petitioners and owners are encouraged to contact Planning Services staff to find out when the request will be sent to the Common Council for review. Neighborhood opinion is an important factor in the decision-making process. If the proposed development is expected to have significant impact on other properties, the petitioner may be required to conduct a neighborhood meeting to solicit public input prior to action by the Plan Commission and City Council. Planning Services staff is available to offer assistance in compiling a mailing list for the neighborhood meeting. If deemed appropriate, notification by mail informing the property owners within 100 feet of the subject property of the proposal may substitute for the public meeting. Please note that a meeting notice will be mailed to all abutting property owners regarding your request. Within 90 days of filing a complete application, Plan Commission shall hold a public hearing to consider the request. Within 60 days of the public hearing, the Plan Commission may make a written report to the Common Council with recommendations regarding the proposal. The Plan Commission’s report is advisory only. The Common Council will make the final decision regarding all zone change requests. The Plan Commission may lay over requests to subsequent meetings if incomplete information is provided or additional questions or concerns are raised at the meeting. After the Plan Commission makes its recommendation, the request will be forwarded to the Common Council for consideration. This generally occurs three weeks after the Plan Commission meeting depending on the date the Council meeting is scheduled (the Council meets on the 2 nd and 4th Tuesday of every month) and on the availability of a legal description for the zone change. Wisconsin State Statutes require a zone change to be published as Class II notice in the local newspaper, the City takes care of this publication requirement prior to the Council meeting. The Common Council may approve the Official Zoning Map amendment as originally proposed, may approve the proposed amendment with modifications, or may deny approval of the proposed amendment. If the Official Zoning Map amendment is approved, the Ordinance is published in the newspaper on the following Saturday and will be effective on Sunday. City administrative offices are notified of the effective date of the Ordinance and will make changes to the Official Zoning Map accordingly. For more information please visit the City’s website at https://www.ci.oshkosh.wi.us/CommunityDevelopment/ 8/28/2024 偡来‸ Request Consideration: 4imprint is requesting the installation of directional signage at our Distribution Center (DC), located at 2875 Atlas Avenue, in excess of what the current zoning requirements. We have attached the related signs and their relative location to Atlas Avenue. The directional signs are primarily for truck drivers, visitors, employee associates, vendors, etc. Truck Drivers: With our recent expansion now complete, we have 17 different loading docks for both incoming and outgoing shipments. Access to these docks is via 3 different driveways from Altas Avenue. The trucks would include LTL carriers, UPS, FedEx, USPS, GFL (for waste management and recycling), etc. We have scheduled truck deliveries that occur at 1-3 am in the morning, Monday-Thursday and others between 5- 7 am M-F. We wanted to provide wayfinding signage that was visible at a reasonable distance when travelling down Atlas Avenue, including in the dark that was safe for these truck drivers and our own associates. Current zoning limits signs to 3’. At this height and since they are near the road, the signs can be covered by snowplows or just snow in general. This lower height in the signs under the current zoning covenants is less efficient in the related lettering height as well from a safe distance to identify it the appropriate entrance/dock. We would like to have a 5” lettering height in directing the truck drivers to the various entrances/docks safely. Our 4imprint Associates Our DC has grown over the years from the initial construction in 2008/09 of 125,000 sq. ft. to nearly 500,000 sq. ft. with the recently completed expansion. Similarly, our workforce is now over 600 associates and additional temporary associates onsite during seasonal peaks from September to January that is spread across 4 shifts. We do many interviews, onboarding, training, etc. for our associates at his location. People are coming and going during all times of the day, and it is important that they can safely identify the correct entrance and driveway while travelling along Atlas Avenue. We do all our interviewing of associates and temporary associates onsite at the DC. This also has more traffic coming down Atlas Avenue and the need to direct those people to the right entrance. Clinic We have worked with ThedaCare and currently have a clinic onsite for our own associates who use various services such as general medical, PT, OT etc. With our DC expansion, we have also expanded our onsite clinic. It is our intent to make this available to not only our associates but also to their spouses and dependents. The clinic has its own separate entrance on the west end of our new DC expansion. Thus, being able to direct those people arriving to the right driveway and entrance will help avoid unnecessary traffic in our parking lot for safety of all involved. Suppliers and Visitors Page 12 Not surprisingly, with the growth noted above, we are increasingly welcoming new and different suppliers and visitors to the DC and wish to get them to the appropriate entrance in a clear, concise and safe manner for themselves and others. Below is a overview of the parcel involved prior to the building expansion. STAKEOUT INFORMATION:VERIFY STATION FOR INLETLOCATION. REFER TO STAKEOUT POLICYFOR STAKEOUT LOCATION AND OFFSETS. STA K E O U T I N F O R M A T I O N : VER I F Y S T A T I O N F O R I N L E T LO C A T I O N . R E F E R T O S T A K E O U T P O L I C Y FO R S T A K E O U T L O C A T I O N A N D O F F S E T S . STAKEOUT INFORMATION:VERIFY STATION FOR INLETLOCATION. REFER TO STAKEOUT POLICYFOR STAKEOUT LOCATION AND OFFSETS. STAKE O U T I N F O R M A T I O N : VERIF Y S T A T I O N F O R I N L E T LOCA T I O N . R E F E R T O S T A K E O U T P O L I C Y FOR S T A K E O U T L O C A T I O N A N D O F F S E T S . STAKEOUT INFORMATION:VERIFY STATION FOR INLETLOCATION. REFER TO STAKEOUT POLICYFOR STAKEOUT LOCATION AND OFFSETS. STAKEOUT INFORMATION:VERIFY STATION FOR INLETLOCATION. REFER TO STAKEOUT POLICYFOR STAKEOUT LOCATION AND OFFSETS. STA K E O U T I N F O R M A T I O N : VER I F Y S T A T I O N F O R I N L E T LO C A T I O N . R E F E R T O S T A K E O U T P O L I C Y FO R S T A K E O U T L O C A T I O N A N D O F F S E T S . ©2022 EXCEL ENGINEERING, INC. SHEET NUMBER PROJECT INFORMATION PROFESSIONAL SEAL JOB NUMBER 230020600 PR O P O S E D D I S T R I B U T I O N C E N T E R A D D I T I O N F O R : 4I M P R I N T 28 7 5 A T L A S A V E ● O S H K O S H , W I 5 4 9 0 4 SHEET DATES SHEET ISSUE REVISIONS C1.1 CIVIL SITE PLAN - OVERALL AUG. 7, 2024 Page 15 Page 16 ZONE CHANGE/GDP/SIP 2875 ATLAS AVE PC: 10.15.2024 SCS OSHKOSH ESTATES LLC 401 RANGER ST MOSINEE WI 54455-1895 LEECO STEEL LLC 1011 WARRENVILLE RD LISLE IL 60532-0903 DOWLING INV ATLAS LLC 3596 STEARNS DR OSHKOSH WI 54904-1001 4IMPRINT INC PO BOX 320 OSHKOSH WI 54903-0320 JOSEPH A/DONNA AVERKAMP 3664 NEKIMI AVE OSHKOSH WI 54902-9187 3175 ATLAS AVE LLC 242 WYLDEBERRY LN OSHKOSH WI 54904-7676 PATSY COWAN 2903 WILSON ST UNIT 3 MENOMONIE WI 54751-4084 JAMES BRIESE 4243 STATE RD 91 OSHKOSH WI 54904-9243 NATHAN TAFFEL 210 E CHOWNING CROSS ST THIENSVILLE WI 53092-6206 MARK COOK 4159 STATE RD 91 OSHKOSH WI 54904-9240 TOWN OF NEKIMI 3790 PICKETT RD OSHKOSH WI 54904-6208 Page 17 GLOBAL PKWY ATL A S AV N C L AY R D ·$91 ·$44 Oshkosh City Limit Oshkosh City LimitOshkosh City LimitOshkosh City Limit J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 9/6/2024 1 in = 420 ft 1 in = 0.08 mi¯BASE MAP2875 ATLAS AVE City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 18 TRANSIT DR B E L L FI E L D D R G L O B A L P K W Y B A D G E R A V A T L A S A V MEADOW P A R K D R C O M P A SS W A Y S OAKWOOD RD N CLAY RD ·$91 ·$44 O s h k o s h City Li m it O s h k o s h City Li m it BP BP BP-PD BP-PD HI HI-PD HI-PD I I MR-12 MR-12 MR-12-PD MR-12-PD RH SMU SMU-PD SR-5 SR-5 SR-5 SR-5 SR-5 SR-5SR-5 J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 9/6/2024 1 in = 800 ft 1 in = 0.15 mi¯ZONING MAP2875 ATLAS AVE City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 19 ATLAS AV N C L AY R D ·$91 ·$44 J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 9/6/2024 1 in = 400 ft 1 in = 0.08 mi¯AERIAL MAP2875 ATLAS AVE City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 20 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :*Ord 24-581 Cancel December 24, 2024 Council Meeting A t t a chment sAttachments Ord 24-581 11/12/2024 24-581 ORDINANCE FIRST READING PURPOSE: CANCEL DECEMBER 24, 2024 COUNCIL MEETING INITIATED BY : CITY ADMINISTRATION A GENERAL ORDINANCE OF THE CITY OF OSHKOSH PERTAINING TO REGULAR COUNCIL MEETINGS WHEREAS, Section 2-10 of the City of Oshkosh Municipal Code provides that the regular meetings of the Common Council shall take place on the second and fourth Tuesdays of each month; and WHEREAS, in December 2024, the second monthly meeting would occur on December 24th. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Oshkosh as follows: SECTION 1. That the regular meeting of the Oshkosh Common Council scheduled for December 24, 2024 at 6:00 p.m. is hereby canceled. SECTION 2. This ordinance shall be in full force and effect from and after its passage and publication. SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance 24-xxx CANCEL DECEMBER 24, 2024 COUNCIL MEETING on November 26, 2024. The ordinance cancels the regular meeting of the Common Council scheduled for December 24, 2024. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Ave. and on the City's website at www.oshkoshwi.gov. Clerk's phone: (920) 236-5011. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Dean Smith, Police Chief D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Ord 24-582 Create Temporary Ordinance Prohibiting Alcohol in City Parks (Staff Recommends Waiving the Rules and Adopting on First Reading) B A C KGRO UN DBACKGROUND The City of Oshkosh does not currently prohibit the consumption of alcohol beverages in city parks and has taken steps in recent years to expand the ability to consume alcohol beverages in the city's downtown area during certain limited times and with certain conditions through the adoption of a Designated Outdoor Refreshment Area (DORA). The Common Council through the DORA has, through March 31, 2025, permitted the carrying of open containers and consumption of alcoholic beverages within the city's North Main Street downtown area on Wednesday through Saturday evenings and on Saturday afternoons. While for the most part the DORA has resulted in minimal additional enforcement and concern in the downtown area, there have been incidents related to the consumption of alcohol beverages, particularly within the Opera House Square Park area, where intoxicated persons have either violated or attempted to violate other ordinances of the City of Oshkosh. Due to the increase in these incidents, businesses in the downtown area and representatives of the Downtown Oshkosh Business Improvement District (BID) have approached the city with concerns pertaining to the unregulated consumption of alcohol beverages within the parks within the downtown area. Staff reviewed the complaints and incidents that have occurred and recommends that action be taken to limit the consumption of alcohol in and around Grand Opera House Park. In addition, staff is concerned that regulating alcohol beverage consumption in a single or certain parks while prohibiting it in others may simply drive the problem from one public location to another. To that end, staff is recommending a temporary prohibition of alcohol beverages at all parks to address the current problems as well as to allow the city to evaluate the effectiveness of this measure and to identify other potential longer-term solutions. While staff supports the prohibition of uncontrolled use of alcohol beverages within the city parks, staff does recommend some limited exceptions for situations with more controlled possession and consumption, specifically in connection with the holiday parade which has already been approved by Council and occurs during the original DORA hours, and in connection with approved Special Events and park facility rentals. A N A L Y SI SANALYSIS Limiting the possession and consumption of alcohol in city parks and in the established DORA district will require two (2) separate actions of the Council: an ordinance to prohibit the possession and consumption of alcohol beverages within city parks and a resolution to modify the approval of the DORA in the downtown area to remove the city parks and the sidewalk area adjacent to Opera House Square Park from the approved areas for carrying and consumption of alcohol. Staff is proposing limited exceptions for the holiday parade which has already been approved by Council and occurs during the original DORA hours, and in connection with approved Special Events and park facility rentals where staff can work with the organizers to address concerns related to control of possession and consumption. Staff is requesting waiving the rules to allow for passage of the ordinance upon the first reading to allow all provisions to go into effect at the same time for consistency of communication and education of the public. Staff is also requesting that the ordinance provision be limited in term to March 31, 2025 and be self- repealing, requiring no further formal action of the Council to repeal at that time. REC O M M E N D A TI ONRECOMMENDATION Staff recommends waiving of the rules and adopting on first reading the proposed ordinance to temporarily prohibit possession and consumption of alcohol beverages in city parks with the noted exceptions. A t t a chment sAttachments Ord 24-582 11/12/2024 24-582 ORDINANCE FIRST READING PURPOSE: CREATE TEMPORARY ORDINANCE PROHIBITING ALCOHOL IN CITY PARKS INITIATED BY : OSHKOSH POLICE DEPARTMENT A GENERAL ORDINANCE OF THE CITY OF OSHKOSH TEMPORARILY CREATING SECTION 19-4.1 OF THE CITY OF OSHKOSH MUNICIPAL CODE TO PROHIBIT THE POSSESSION AND CONSUMPTION OF ALCOHOL WITHIN CITY PARKS WHEREAS, the consumption of alcohol beverages in City Parks is not currently prohibited within the City’s Municipal Code; and WHEREAS, the Oshkosh Police Department reports that there have been incidents related to the consumption of alcohol beverages where intoxicated persons have either violated or attempted violate other ordinances of the City of Oshkosh; and WHEREAS, businesses in the downtown area and representatives of the Downtown Oshkosh Business Improvement District (BID) have approached the city with concerns pertaining to the unregulated consumption of alcohol beverages within the parks within the downtown area; and WHEREAS, there is concern that regulating alcohol beverage consumption in certain parks while prohibiting it in others may simply drive the problem from one public location to another; and WHEREAS, staff recommends a temporary prohibition of alcohol beverages at all parks with limited exceptions for the holiday parade which had already been approved and occurs during the original DORA hours, and in connection with City approved special events and park facility rentals. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Oshkosh as follows: SECTION 1. That Section 19-4.1 of the City of Oshkosh Municipal Code is hereby created to read as follows: SECTION 19-4.1 POSSESSION AND CONSUMPTION OF ALCOHOL WITHIN CITY PARKS PROHIBITED (A) No person shall possess or consume any intoxicating liquor or fermented malt beverage while in or upon any City of Oshkosh park property. (B) Notwithstanding the prohibition contained within subsection (A) above, persons may possess intoxicating liquor and fermented malt beverages within or upon city park property: (1) in connection with the previously approved Special Event for Opera House Square Park Community Tree Lighting and Holiday Parade Event to be held on Thursday, December 5, 2024. (2) within the boundaries of and during the hours of a Special Event which includes a request for alcohol beverages approved under the provisions of Chapter 5 of the City of Oshkosh Municipal Code. (3) in connection with and during the hours rented within the exclusive rental area of a park facility. SECTION 2. This ordinance shall be in full force and effect from and after its passage and publication and SECTION 2. This ordinance shall be in full force and effect from and after its passage and publication and shall automatically repeal without further action by the Common Council required at 11:59 pm on March 31, 2025. SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted ordinance #24-582 CREATE TEMPORARY ORDINANCE PROHIBITING ALCOHOL IN CITY PARKS (A GENERAL ORDINANCE OF THE CITY OF OSHKOSH TEMPORARILY CREATING SECTION 19-4.1 OF THE CITY OF OSHKOSH MUNICIPAL CODE TO PROHIBIT THE POSSESSION AND CONSUMPTION OF ALCOHOL WITHIN CITY PARKS) on November 12, 2024. This ordinance creates a temporary prohibition on the possession and/or consumption of alcohol beverages in City Parks through March 31, 2025. There are exceptions for the previously approved evening of December 5, 2024 in connection with the Downtown Holiday Parade, approved Special Events and Rentals of park facilities. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City’s website at www.oshkoshwi.gov. Clerk’s phone: 920/236-5011. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Dean Smith, Police Chief D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-583 Amend Approved Designated Outdoor Refreshment Area (DORA) for the Downtown Business Improvement District (BID) Area 2024/2025 to Remove City Park Property and Sidewalk Adjoining Opera House Square Park B A C KGRO UN DBACKGROUND The City of Oshkosh does not currently prohibit the consumption of alcohol beverages in city parks and has taken steps in recent years to expand the ability to consume alcohol beverages in the city's downtown area during certain limited times and with certain conditions through the adoption of a Designated Outdoor Refreshment Area (DORA). The Common Council through the DORA has, through March 31, 2025, permitted the carrying of open containers and consumption of alcoholic beverages within the city's North Main Street downtown area on Wednesday through Saturday evenings and on Saturday afternoons. While for the most part the DORA has resulted in minimal additional enforcement and concern in the downtown area, there have been incidents related to the consumption of alcohol beverages, particularly within the Opera House Square Park area, where intoxicated persons have either violated or attempted to violate other ordinances of the City of Oshkosh. Due to the increase in these incidents, businesses in the downtown area and representatives of the Downtown Oshkosh Business Improvement District (BID) have approached the city with concerns pertaining to the unregulated consumption of alcohol beverages within the parks within the downtown area. Staff reviewed the complaints and incidents that have occurred and recommends that action be taken to limit the consumption of alcohol in and around Grand Opera House Park. In addition, staff is concerned that regulating alcohol beverage consumption in a single or certain parks while prohibiting it in others may simply drive the problem from one public location to another. To that end, staff is recommending a temporary prohibition of alcohol beverages at all parks to address the current problems as well as to allow the city to evaluate the effectiveness of this measure and to identify other potential longer-term solutions. While staff supports the prohibition of uncontrolled use of alcohol beverages within the city parks, staff does recommend some limited exceptions for situations with more controlled possession and consumption, specifically in connection with the holiday parade which has already been approved by Council and occurs during the original DORA hours, and in connection with approved Special Events and park facility rentals. A N A L Y SI SANALYSIS Limiting the possession and consumption of alcohol in city parks and in the established DORA district will require two (2) separate actions of the Council: an ordinance to prohibit the possession and consumption of alcohol beverages within city parks and a resolution to modify the approval of the DORA in the downtown area to remove the city parks and the sidewalk area adjacent to Opera House Square Park from the approved areas for carrying and consumption of alcohol. Staff is proposing limited exceptions for the holiday parade which has already been approved by Council and occurs during the original DORA hours, and in connection with approved Special Events and park facility rentals where staff can work with the organizers to address concerns related to control of possession and consumption. REC O M M E N D A TI ONRECOMMENDATION Staff recommends approval of the Resolution modifying the existing DORA to prohibit alcohol possession/consumption in Opera House Square Park and on its' adjoining sidewalks with the noted exceptions. A t t a chment sAttachments Res 24-583 11/12/2024 24-583 RESOLUTION LAID OVER 5-1 to layover to next meeting PURPOSE: AMEND APPROVED DESIGNATED OUTDOOR REFRESHMENT AREA (DORA) FOR THE DOWNTOWN BUSINESS IMPROVEMENT DISTRICT (BID) AREA 2024/2025 TO REMOVE CITY PARK PROPERTY AND SIDEWALK ADJOINING OPERA HOUSE SQUARE PARK INITIATED BY : OSHKOSH POLICE DEPARTMENT WHEREAS, the Common Council by Resolution 24-175 adopted on April 9, 2024 approved the creation of a Designated Outdoor Refreshment Area (DORA) to permit the carrying of open containers and consumption of alcoholic beverages within the city’s North Main Street downtown area, during such times and under such conditions as the Council specifically permitted; and WHEREAS, the DORA District in the downtown area was approved for the period from April 1, 2024 through March 31, 2025. WHEREAS, the Oshkosh Police Department reports that there have been incidents related to the consumption of alcohol beverages where intoxicated persons have either violated or attempted violate other ordinances of the City of Oshkosh; and WHEREAS, businesses in the downtown area and representatives of the Downtown Oshkosh Business Improvement District (BID) have approached the city with concerns pertaining to the unregulated consumption of alcohol beverages within the parks within the downtown area; and WHEREAS, staff recommends a temporary prohibition of alcohol beverages at all parks with limited exceptions for the holiday parade which had already been approved and occurs during the original DORA hours, and in connection with City approved Special Events and park facility rentals. WHEREAS, the approval of a DORA is an exception to the City’s Municipal Code Provisions and the Council finds that it is reasonable to limit the applicability of the exception in relation to city parks within the previously approved DORA area to address the concerns identified by the Oshkosh Police Department. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that Resolution 24-175 is hereby amended to include the following additional exception to the DORA area: The possession and consumption of open intoxicants shall not be permitted within or upon any city park property included within the DORA boundaries, nor on the public sidewalk areas adjoining Opera House Square Park with the following exceptions: Persons may possess intoxicating liquor and fermented malt beverages within or upon City Park Property and the Sidewalk Adjoining Opera House Square Park: in connection with the previously approved Special Event for Opera House Square Park Community Tree Lighting and Holiday Parade Event to be held on Thursday, December 5, 2024; 1. within the boundaries of and during the hours of a Special Event which includes a request for alcohol beverages approved under the provisions of Chapter 5 of the City of Oshkosh Municipal Code; 2. in connection with and during the hours rented within the exclusive rental area of a park facility.3. BE IT FURTHER RESOLVED that all other terms and conditions of Resolution 24-175 not specifically amended by this Resolution shall continue in full force and effect through March 31, 2025 as provided in Resolution 24-175. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Kelly Nieforth, Director of Community Development D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-584 Approve General Development Plan and Specific Implementation Plan for Directional Signage at 2875 Atlas Avenue (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The subject site is a 41.7-acre property located on the north side of State Highway 91, with frontage along Atlas Avenue. The site is a manufacturing facility owned by 4imprint, which includes a 522,027 sq. ft. building as well as parking/loading areas on the north, east, and west sides of the building. The surrounding area consists predominantly of vacant and industrial uses along with residential uses to the south and east. The 2040 Comprehensive Land Use Plan recommends Industrial use for the subject site. The subject site is located within the Southwest Industrial Park. A N A L Y SI SANALYSIS The applicant is proposing four (4) directional signs. One will be placed at each of the three entrances to the site off of Atlas Avenue, along with one along the middle driveway closer to the parking area. Code allows two (2) on-site directional signs per vehicular entrance/exit and one (1) per distinct parking area. The maximum area per side for directional signs is 8 sq. ft. and maximum height 3 ft., while the name, logo, or symbol must be less than 1 sq. ft. The proposed directional signs are 21 sq. ft. and 5 ft. tall, which require Base Standard Modifications (BSM) for increased directional sign area and height. According to the applicant, the increased area and height are needed to increase visibility of the signs for wayfinding on the site for truck drivers and visitors. The applicant notes that the site now has 17 different loading docks for incoming and outgoing shipments. The applicant also notes that the signs will be near the road, which could result in being covered by snowplows or snow in general if at the maximum height of 3'. The applicant feels that the larger sign size will assist in directing truck drivers to the appropriate entrances/docks safely. They also feel that it will assist in safe and efficient circulation on the site for 4imprint associates, users of the on-site employee ThedaCare clinic, as well as suppliers and visitors. FI SC A L I M P A CTFISCAL I M P A C T Approval of this may result in an increase in the assessed property value for the site. The applicant is anticipating spending approximately $11,000 on the proposed project. REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended approval of the requested General Development Plan and Specific Implementation Plan with the findings and conditions at 2875 Atlas Avenue on October 15, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments RES 24-584 GDP.SIP - 2875 Atlas Ave 11/12/2024 24-584 RESOLUTION CARRIED 5-0-1 present PURPOSE: APPROVE GENERAL DEVELOPMENT PLAN AND SPECIFIC IMPLEMENTATION PLAN FOR DIRECTIONAL SIGNAGE AT 2875 ATLAS AVENUE INITIATED BY : 4IMPRINT INC. PLAN COMMISSION RECOMMENDATION: Approved WHEREAS, the Plan Commission finds that the General Development Plan and Specific Implementation Plan for directional signage at 2875 Atlas Avenue, is consistent with the criteria established in Section 30-387 of the Oshkosh Zoning Ordinance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that a General Development Plan and Specific Implementation Plan for directional signage at 2875 Atlas Avenue, per the attached, is hereby approved, with the following findings: The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. 1. The proposed architecture and character of the proposed Planned Development project is compatible with adjacent/nearby development. 2. The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. 3. The proposed Planned Development project will produce significant benefits in terms of environmental design and significant alternative approaches to addressing development performance that relate to and more than compensate for any requested exceptions/base standard modifications variation of any standard or regulation of this Chapter. 4. BE IT FURTHER RESOLVED Oshkosh that the following are conditions of approval for a General Development Plan Amendment and Specific Implementation Plan for directional signage at 2875 Atlas Avenue: Base Standard Modification (BSM) to allow four (4) 21 sq. ft., 5.5 ft. tall on-site directional signs, where code allows a maximum area of 8 sq. ft. per side and maximum height of 3 ft. for on-site directional signs. 1. A minimum of 25 landscaping points shall be provided around each on-site directional sign.2. Ground signage on the site shall be limited to one sign per street frontage with a maximum area of 72 sq. ft. per sign. 3. Final landscaping plan shall be reviewed and approved by the Department of Community Development. 4. ITEM: PUBLIC HEARING: ZONE CHANGE FROM HEAVY INDUSTRIAL DISTRICT (HI) TO HEAVY INDUSTRIAL DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (HI-PD) AND APPROVAL OF A GENERAL DEVELOPMENT PLAN AND SPECIFIC IMPLEMENTATION PLAN FOR DIRECTIONAL SIGNAGE AT 2875 ATLAS AVENUE GENERAL INFORMATION Owner/Applicant: 4imprint Inc. Action(s) Requested: The applicant requests a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The applicant also requests approval of a General Development Plan and Specific Implementation Plan for directional signage. Applicable Ordinance Provisions: Zoning map amendment standards are found in Section 30-381 of the Zoning Ordinance. Planned Development standards are found in Section 30-387 of the Zoning Ordinance. Property Location and Background Information: The subject site is a 41.7-acre property located on the north side of State Highway 91, with frontage along Atlas Avenue. The site is a manufacturing facility owned by 4imprint, which includes a 522,027 sq. ft. building as well as parking/loading areas on the north, east, and west sides of the building. The surrounding area consists predominantly of vacant and industrial uses along with residential uses to the south and east. The 2040 Comprehensive Land Use Plan recommends Industrial use for the subject site. The subject site is located within the Southwest Industrial Park. Subject Site Existing Land Use Zoning Industrial HI Recognized Neighborhood Organizations None Adjacent Land Use and Zoning Existing Uses Zoning North Industrial/Vacant HI South Vacant/Agricultural & Residential SMU-PD & Town of Nekimi East Vacant HI West Vacant HI Comprehensive Plan Land Use Recommendation Land Use 2040 Comprehensive Land Use Recommendation Industrial ANALYSIS Zone Change The applicant is requesting a zone change from the existing Heavy Industrial District (HI) designation to Heavy Industrial District with a Planned Development Overlay (HI-PD) for the subject property. The requested Planned Development Overlay designation is intended to allow for flexibility in the zoning ordinance to accommodate new directional signs. The applicant has submitted plans for directional signage that exceeds the maximum height and area for directional signage. The plans will be addressed through General Development Plan (GDP) and Specific Implementation Plan (SIP) review to follow. Staff is supportive of the proposed zone change as it will allow for additional signage options for the site. Use No changes are being proposed to the existing industrial use of the site. Site Design Rezone to HI-PD No changes are being proposed to the existing site design. Signage The applicant is proposing four (4) directional signs. One will be placed at each of the three entrances to the site off of Atlas Avenue along with one along the middle driveway closer to the parking area. Code allows two (2) on-site directional signs per vehicular entrance/exit and one (1) per distinct parking area. The maximum area per side for directional signs is 8 sq. ft. and maximum height 3 ft., while the name, logo, or symbol must be less than 1 sq. ft. The proposed directional signs are 21 sq. ft. and 5 ft. tall, which require Base Standard Modifications (BSM) for increased directional sign area and height. According to the applicant, the increased area and height are needed to increase visibility of the signs for wayfinding on the site for truck drivers and visitors. The applicant notes that the site now has 17 different loading docks for incoming and outgoing shipments. The applicant also notes that the signs will be near the road, which could result in being covered by snowplows or snow in general if at the maximum height of 3’. The applicant feels that the larger sign size will assist in directing truck drivers to the appropriate entrances/docks safely. They also feel that it will assist in safe and efficient circulation on the site for 4imprint associates, users of the on-site employee ThedaCare clinic, as well as suppliers and visitors. Staff is supportive of the BSM requests for increased area and height due to the relatively large scale of the site with several loading docks and parking areas for visitors, clinic users, and associates. The larger sign size may assist in providing clear, efficient, and safe circulation on the site. To offset the BSM requests, staff is recommending the applicant provide 25 landscaping points around each of the signs (example: 5 medium evergreen shrubs or 9 medium deciduous shrubs). The site previously had a 6’ tall, 32 sq. ft. monument sign along Atlas Avenue that was recently removed. Based on the size of the lot, the zoning ordinance would allow up to 400 sq. ft. of ground signage, with one ground sign allowed per street frontage. The Southwest Industrial Park covenants limit signs to a maximum area of 72 sq. ft. and maximum height of 6 ft. Staff is recommending a condition that ground signage on the site be limited to one sign per frontage, not to exceed 72 sq. ft. per sign. Limiting the applicant to the Industrial Park covenants sign area/height maximum serves to further offset the BSM requests as it results in substantially less ground sign area than allowed by the zoning ordinance in the HI district. Site Lighting No additional lighting is being proposed for the site. Landscaping No additional landscaping is required as no new building or paved areas are proposed. As previously noted, staff is recommending the applicant provide 25 landscaping points around each proposed directional sign to offset the BSM requests. Storm Water Management/Utilities The Department of Public Works has noted that all signage must be located outside of the limits of the 12’ public utility easement along the front property line. The applicant has stated that the signs will have a setback of 12.5’ to remain outside of the easement area as well as the 10’ X 10’ driveway vision clearance triangle. Building Facades No new buildings or changes to existing building facades are being proposed. FINDINGS/RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for a Zoning Map amendment, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-381 (D)(2): (a) Is in harmony with the Comprehensive Plan. (b) Maintains the desired overall consistency of land uses, land use intensities, and land use impacts within the pertinent zoning districts. (c) Addresses any of the following factors that are not properly addressed on the current Official Zoning Map: (ii) Factors have changed (such as new data, infrastructure, market conditions, development, annexation, or other zoning changes), making the subject property more appropriate for a different zoning district. In its review and recommendation to the Common Council on an application for a Planned Development district, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-387 (C)(6): (a) The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. (g) The proposed architecture and character of the proposed Planned Development project is compatible with adjacent/nearby development. (h) The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. (i) The proposed Planned Development project will produce significant benefits in terms of environmental design and significant alternative approaches to addressing development performance that relate to and more than compensate for any requested exceptions/base standard modifications variation of any standard or regulation of this Chapter. Staff recommends approval of the zone change, General Development Plan, and Specific Implementation Plan with the findings listed above and the following conditions: 1. Base Standard Modification (BSM) to allow four (4) 21 sq. ft., 5.5 ft. tall on-site directional signs, where code allows a maximum area of 8 sq. ft. per side and maximum height of 3 ft. for on-site directional signs. 2. A minimum of 25 landscaping points shall be provided around each on-site directional sign. 3. Ground signage on the site shall be limited to one sign per street frontage with a maximum area of 72 sq. ft. per sign. 4. Final landscaping plan shall be reviewed and approved by the Department of Community Development. Plan Commission recommended approval of the requested General Development Plan and Specific Implementation Plan with the findings and conditions on October 15, 2024. The following is Plan Commission’s discussion on the item. Site Inspections Report: Mr. Bowen reported visiting the site. Staff report accepted as part of the record. The applicant requests a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The applicant also requests approval of a General Development Plan (GDP) and Specific Implementation Plan (SIP) for directional signage. Mr. Slusarek presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The subject site is located on the north side of State Highway 91, with frontage along Atlas Avenue. The site is a manufacturing facility owned by 4imprint. The applicant is requesting a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). This is intended to allow for flexibility of the zoning ordinance to accommodate new directional signs. Staff is supportive of the proposed zone change as it will allow for additional signage options for the site. The applicant is proposing four (4) directional signs. One will be placed at each of the three entrances to the site off of Atlas Avenue along with one along the middle driveway closer to the parking area. The proposed directional signs are 21 sq. ft. and 5 ½ ft. tall, which require Base Standard Modifications (BSM) for increased directional sign area and height. According to the applicant, the increased area and height are needed to increase visibility of the signs for wayfinding on the site for truck drivers and visitors. The maximum size is 3’ tall and 8 sq. ft. They are proposing 21 sq. ft. and 5 ½ ft. tall. The applicant feels that the larger sign size will assist in directing truck drivers to the appropriate entrances/docks safely. They also feel that it will assist in safe and efficient circulation on the site for 4imprint associates, users of the on-site employee ThedaCare clinic, as well as suppliers and visitors. Staff is supportive of the BSM requests for increased sign area and height due to the relatively large scale of the site with several loading docks and parking areas for visitors, clinic users, and associates. To offset the BSM requests, staff is recommending the applicant provide 25 landscaping points around each of the signs. Also recommending a condition that ground signage on the site be limited to one sign per frontage, and not to exceed 72 sq. ft. in area. This would be consistent with the maximum sign area for the industrial park covenants and would allow substantially less ground sign area than allowed by the zoning ordinance for the HI district. That will also offset the BSM by less signage there than allowed by the zoning ordinance. Staff recommends approval of the zone change, GDP, and SIP with the findings and conditions listed in the staff report. Mr. Perry opened up technical questions to staff. Mr. Perry opened the public hearing and asked if the applicant wanted to make any statements. John Lord, on behalf of 4imprint at 2875 Atlas Avenue, made himself available for questions. Mr. Perry asked if any members of the public wished to speak. Mr. Perry closed the public hearing. There was no closing statement from the applicant. Motion by Kiefer to adopt the findings and recommendation as stated in the staff report. Seconded by Davey Mr. Perry asked if there was any discussion on the motion. Motion carried 8-0. Sign_______ Staff ________ Date Rec’d ________ City of Oshkosh Planned Development Application For General Development Plan or Specific Implementation Plan **PLEASE TYPE OR PRINT USING BLACK INK** APPLICANT INFORMATION Petitioner: _________________________________________________________________________________ Date: ____________ Petitioner’s Address: ________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference:  Phone  Email Status of Petitioner (Please Check):  Owner  Representative  Tenant  Prospective Buyer Petitioner’s Signature (required): _______________________________________________________________ Date: ____________ OWNER INFORMATION Owner(s): __________________________________________________________________________________ Date: ____________ Owner(s) Address: __________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone  Email Ownership Status (Please Check):  Individual  Trust  Partnership  Corporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions or other administrative reasons. Property Owner’s Signature: ___________________________________________________________________ Date: ____________ TYPE OF REQUEST: General Development Plan (GDP)General Development Plan (GDP) Amendment Specific Implementation Plan (SIP)Specific Implementation Plan (SIP) Amendment SITE INFORMATION Address/Location of Proposed Project: __________________________________________________________________________ Proposed Project Type: ________________________________________________________________________________________ Estimated Cost: _______________________________________________________________________________________________ Current Use of Property: ________________________________________________________________Zoning: ________________ Land Uses Surrounding Your Site: North: _________________________________________________________________________ South: _________________________________________________________________________ East: _________________________________________________________________________ West: _________________________________________________________________________ It is recommended that the applicant meet with Planning Services staff prior to submittal to discuss the proposal. Application fees are due at time of submittal. Make check payable to City of Oshkosh. Please refer to the fee schedule for appropriate fee. FEE IS NON-REFUNDABLE For more information please visit the City’s website at https://www.ci.oshkosh.wi.us/CommunityDevelopment/ SUBMIT TO: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, WI 54901 Room 204 PHONE: (920) 236-5059 Email: planning@ci.oshkosh.wi.us 4imprint, Inc. 8/28/2024 2875 Atlas Avenue Oshkosh WI 54904 920 236-7272 Ext. 8205 jlord@4imprint.com 8/28/2024 4imprint, Inc.8/28/2024 2875 Atlas Avenue Oshkosh WI 54904 920 236-7272 Ext. 8205 jlord@4imprint.com 8/28/2024 2875 Atlas Avenue, Oshkosh, WI 54904 Directional Signage along roadway (i.e., Atlas Avenue) $11,000 Distribuiont center, light manufacturing HI - Heavy Industrial HI - Heavy Industrial HI - Heavy Industrial SMU-PD Page 9 2 SUBMITTAL REQUIREMENTS – Must accompany the application to be complete. (Submit only digital files. If file size exceeds 10 mb, please send through a file transfer. Please note at the discretion of Community Development staff may request a hard copy) The following information must be provided in order for the application to be considered complete and able to be scheduled for Plan Commission Review. Please use the checklist below to determine the required information to be submitted at the time of application. If all information below cannot be provided at the time of application, please request a waiver in writing to the Division’s Director or designee. A General Development Plan (GDP) submittal, per Section 30-387(C)(4), shall include the following items (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy): General location map of the subject site depicting: All lands for which the Planned Development is proposed and other lands within 100 feet of the boundaries of the subject property. Current zoning of the subject site and abutting properties, and the jurisdiction(s) that maintains that control. A graphic scale and north arrow. Generalized site plan showing the pattern or proposed land uses, including: General size, shape, and arrangement of lots and specific use areas. Basic street pattern and pattern of internal drives. General site grading plan showing preliminary road grades. Basic storm drainage pattern, including proposed on-site stormwater detention. General location of recreational and open space areas, including designation of any such areas to be classified as common open space. Statistical data, including: Minimum lot sizes in the development. Approximate areas of all lots. Density/intensity of various parts of the development. Building coverage. Landscaping surface area ratio of all land uses. Expected staging. Conceptual landscaping plan. General signage plan. General outline of property owners association, covenants, easements, and deed restrictions. A written description of the proposed Planned Development, including: General project themes and images. The general mix of dwelling unit types and/or land uses. Approximate residential densities and nonresidential intensities. General treatment of natural features. General relationship to nearby properties and public streets. General relationship of the project to the Comprehensive Plan or other area plans. Proposed exceptions from the requirements of the Zoning Ordinance and enhancements that will be provided to compensate for them. Traffic Impact Analysis (TIA), if deemed necessary by the Director of Planning Services, or designee. A Specific Implementation Plan (SIP) submittal, per Section 30-387(C)(5), shall include the following items. Note that the area included in an SIP may be only a portion of the area included in a previously approved GDP (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy): An existing conditions map of the subject site depicting the following: All lands for which the Planned Development is proposed and other lands within 100 feet of the boundaries of the subject site. Current zoning of the subject property and all abutting properties, and the jurisdiction(s) that maintains that control. Existing utilities and recorded easements. All lot dimensions of the subject site. A graphic scale and a north arrow. An SIP map of the proposed site showing at least the following: All property lines and existing and proposed right-of-way lines with bearings and dimensions clearly labeled All required and proposed building setback and offset lines Impervious surface ratio (percentage) Page 10 3 All existing and proposed buildings, structures, and paved areas, including building entrances, walks, drives, decks, patios, fences, walls Location of all outdoor storage and refuse disposal areas and the design and materials used for construction Location and dimension of all on-site parking (and off-site parking provisions if they are to be utilized), including a summary of the number of parking stalls provided per the requirements of Section 30-175 City of Oshkosh Zoning Ordinance Location and dimension of all loading and service areas on the subject property Location, height, design, illumination power and orientation of all exterior lighting on the property including a photometrics plan Location of all exterior mechanical equipment and utilities and elevations of proposed screening devices where applicable (i.e. visible from a public street or residential use or district). Mechanical equipment includes, but is not limited to; HVAC equipment, electrical transformers and boxes, exhaust flues, plumbing vents, gas regulators, generators Proposed grading plan. Specific landscaping plan for the subject site, specifying the location, species, and installation size of plantings. The landscaping plans shall include a table summarizing all proposed species and required and provided landscaping points for all applicable landscaping components (building foundation, paved areas, street frontages, yards, bufferyards). Architectural plans for any nonresidential buildings, multi-family structures, or building clusters, other than conventional single-family or two-family homes on individual lots, in sufficient detail to indicate the floor area, bulk, and visual character of such buildings. The architectural plans shall include a percentage breakdown of exterior materials applied to each building façade. Conceptual Engineering plans for all water and sewer systems, stormwater systems, roads, parking areas, and walkways. Signage plan for the project, including all project identification signs, concepts for public fixtures and signs, and group development signage themes that may or may not vary from City standards or common practices. Any other necessary information as determined during pre-submittal meeting with City staff. Specific written description of the proposed SIP including: Specific project themes and images. Specific mix of dwelling unit types and/or land uses. Specific residential densities and nonresidential intensities as described by dwelling units per acre, and landscaping surface area ratio and/or other appropriate measures of density and intensity. Specific treatment of natural features, including parkland. Specific relationship to nearby properties and public streets. Statistical data on minimum lot sizes in the development, the precise areas of all development lots and pads; density/intensity of various parts of the development; building coverage, and landscaping surface area ratio of all land uses; proposed staging; and any other plans required by Plan Commission. A statement of rationale as to why PD zoning is proposed. This statement shall list the standard zoning requirements that, in the applicant’s opinion, would inhibit the development project and the opportunities for community betterment that are available through the proposed PD project. A complete list of zoning standards that would not be met by the proposed SIP and the location(s) in which such exceptions/base standard modifications would occur and enhancements that will be provided to compensate for them. Phasing schedule, if more than one development phase is intended. Agreements, bylaws, covenants, and other documents relative to the operational regulations of the development and particularly providing for the permanent preservation and maintenance of common open areas and amenities. A written description that demonstrates how the SIP is consistent with the approved GDP and any and all differences between the requirements of the approved GDP and the proposed SIP. Planning Staff may waive certain requirements if deemed not applicable to the project review. I hereby certify that to the best of my knowledge all required application materials are included with this application. I am aware that failure to submit the required completed application materials may result in denial or delay of the application request. Applicant’s Signature (required): _________________________________ Date: _____________________8/28/2024 Page 11 Request Consideration: 4imprint is requesting the installation of directional signage at our Distribution Center (DC), located at 2875 Atlas Avenue, in excess of what the current zoning requirements. We have attached the related signs and their relative location to Atlas Avenue. The directional signs are primarily for truck drivers, visitors, employee associates, vendors, etc. Truck Drivers: With our recent expansion now complete, we have 17 different loading docks for both incoming and outgoing shipments. Access to these docks is via 3 different driveways from Altas Avenue. The trucks would include LTL carriers, UPS, FedEx, USPS, GFL (for waste management and recycling), etc. We have scheduled truck deliveries that occur at 1-3 am in the morning, Monday-Thursday and others between 5- 7 am M-F. We wanted to provide wayfinding signage that was visible at a reasonable distance when travelling down Atlas Avenue, including in the dark that was safe for these truck drivers and our own associates. Current zoning limits signs to 3’. At this height and since they are near the road, the signs can be covered by snowplows or just snow in general. This lower height in the signs under the current zoning covenants is less efficient in the related lettering height as well from a safe distance to identify it the appropriate entrance/dock. We would like to have a 5” lettering height in directing the truck drivers to the various entrances/docks safely. Our 4imprint Associates Our DC has grown over the years from the initial construction in 2008/09 of 125,000 sq. ft. to nearly 500,000 sq. ft. with the recently completed expansion. Similarly, our workforce is now over 600 associates and additional temporary associates onsite during seasonal peaks from September to January that is spread across 4 shifts. We do many interviews, onboarding, training, etc. for our associates at his location. People are coming and going during all times of the day, and it is important that they can safely identify the correct entrance and driveway while travelling along Atlas Avenue. We do all our interviewing of associates and temporary associates onsite at the DC. This also has more traffic coming down Atlas Avenue and the need to direct those people to the right entrance. Clinic We have worked with ThedaCare and currently have a clinic onsite for our own associates who use various services such as general medical, PT, OT etc. With our DC expansion, we have also expanded our onsite clinic. It is our intent to make this available to not only our associates but also to their spouses and dependents. The clinic has its own separate entrance on the west end of our new DC expansion. Thus, being able to direct those people arriving to the right driveway and entrance will help avoid unnecessary traffic in our parking lot for safety of all involved. Suppliers and Visitors Page 12 Not surprisingly, with the growth noted above, we are increasingly welcoming new and different suppliers and visitors to the DC and wish to get them to the appropriate entrance in a clear, concise and safe manner for themselves and others. Below is a overview of the parcel involved prior to the building expansion. STAKEOUT INFORMATION:VERIFY STATION FOR INLETLOCATION. REFER TO STAKEOUT POLICYFOR STAKEOUT LOCATION AND OFFSETS. STA K E O U T I N F O R M A T I O N : VER I F Y S T A T I O N F O R I N L E T LO C A T I O N . R E F E R T O S T A K E O U T P O L I C Y FO R S T A K E O U T L O C A T I O N A N D O F F S E T S . STAKEOUT INFORMATION:VERIFY STATION FOR INLETLOCATION. REFER TO STAKEOUT POLICYFOR STAKEOUT LOCATION AND OFFSETS. STAKE O U T I N F O R M A T I O N : VERIF Y S T A T I O N F O R I N L E T LOCA T I O N . R E F E R T O S T A K E O U T P O L I C Y FOR S T A K E O U T L O C A T I O N A N D O F F S E T S . STAKEOUT INFORMATION:VERIFY STATION FOR INLETLOCATION. REFER TO STAKEOUT POLICYFOR STAKEOUT LOCATION AND OFFSETS. STAKEOUT INFORMATION:VERIFY STATION FOR INLETLOCATION. REFER TO STAKEOUT POLICYFOR STAKEOUT LOCATION AND OFFSETS. STA K E O U T I N F O R M A T I O N : VER I F Y S T A T I O N F O R I N L E T LO C A T I O N . R E F E R T O S T A K E O U T P O L I C Y FO R S T A K E O U T L O C A T I O N A N D O F F S E T S . ©2022 EXCEL ENGINEERING, INC. SHEET NUMBER PROJECT INFORMATION PROFESSIONAL SEAL JOB NUMBER 230020600 PR O P O S E D D I S T R I B U T I O N C E N T E R A D D I T I O N F O R : 4I M P R I N T 28 7 5 A T L A S A V E ● O S H K O S H , W I 5 4 9 0 4 SHEET DATES SHEET ISSUE REVISIONS C1.1 CIVIL SITE PLAN - OVERALL AUG. 7, 2024 Page 15 Page 16 ZONE CHANGE/GDP/SIP 2875 ATLAS AVE PC: 10.15.2024 SCS OSHKOSH ESTATES LLC 401 RANGER ST MOSINEE WI 54455-1895 LEECO STEEL LLC 1011 WARRENVILLE RD LISLE IL 60532-0903 DOWLING INV ATLAS LLC 3596 STEARNS DR OSHKOSH WI 54904-1001 4IMPRINT INC PO BOX 320 OSHKOSH WI 54903-0320 JOSEPH A/DONNA AVERKAMP 3664 NEKIMI AVE OSHKOSH WI 54902-9187 3175 ATLAS AVE LLC 242 WYLDEBERRY LN OSHKOSH WI 54904-7676 PATSY COWAN 2903 WILSON ST UNIT 3 MENOMONIE WI 54751-4084 JAMES BRIESE 4243 STATE RD 91 OSHKOSH WI 54904-9243 NATHAN TAFFEL 210 E CHOWNING CROSS ST THIENSVILLE WI 53092-6206 MARK COOK 4159 STATE RD 91 OSHKOSH WI 54904-9240 TOWN OF NEKIMI 3790 PICKETT RD OSHKOSH WI 54904-6208 Page 17 GLOBAL PKWY ATL A S AV N C L AY R D ·$91 ·$44 Oshkosh City Limit Oshkosh City LimitOshkosh City LimitOshkosh City Limit J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 9/6/2024 1 in = 420 ft 1 in = 0.08 mi¯BASE MAP2875 ATLAS AVE City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 18 TRANSIT DR B E L L FI E L D D R G L O B A L P K W Y B A D G E R A V A T L A S A V MEADOW P A R K D R C O M P A SS W A Y S OAKWOOD RD N CLAY RD ·$91 ·$44 O s h k o s h City Li m it O s h k o s h City Li m it BP BP BP-PD BP-PD HI HI-PD HI-PD I I MR-12 MR-12 MR-12-PD MR-12-PD RH SMU SMU-PD SR-5 SR-5 SR-5 SR-5 SR-5 SR-5SR-5 J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 9/6/2024 1 in = 800 ft 1 in = 0.15 mi¯ZONING MAP2875 ATLAS AVE City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 19 ATLAS AV N C L AY R D ·$91 ·$44 J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 9/6/2024 1 in = 400 ft 1 in = 0.08 mi¯AERIAL MAP2875 ATLAS AVE City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 20 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Julie Calmes, Finance Director D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-585 Appropriate ARPA Funds for 2024 Projects in Lieu of Issuing Debt B A C KGRO UN DBACKGROUND Attached is a resolution to appropriate additional ARPA funds for the fuel tank/island repairs, Fire Department generators, and Passport parking software implementation costs. In September, Finance brought an ARPA resolution forward to do a budget adjustment to reduce the ARPA appropriations for projects that were projected to come in under budget. Right after doing that ARPA budget adjustment, Facilities was made aware of a change order needed for the Fire Department generators. This appropriation will return some of their previously-appropriated ARPA funds in the amount of $15,200, which includes a $5,000 contingency. Also included in the September ARPA resolution was a list of new projects/equipment to be funded by ARPA. One of these projects was the fuel tank/island repairs. Like many repairs, there are additional items that the City learned should be addressed at this time since we are removing concrete. The requested funds would cover this additional work. The last item is for one-time implementation costs of switching from Duncan Solutions to Passport Labs for parking software. The software and hardware costs for this implementation are approximately $107,000, and are primarily comprised of the hardware for having license plate readers installed on two squad cars. FI SC A L I M P A CTFISCAL I M P A C T The attached resolution would appropriate an additional $129,300 of ARPA funds. The City has currently over allocated ARPA funds, and this would have the "infrastructure" portion of ARPA funds over allocated by $338,801. Finance's goal has been to over allocate in case some of the previously allocated projects come in under budget. After December 31, 2024, the City is not able to allocate ARPA funds to any new project. However, we are able to spend the previously allocated funds until December 31, 2026. There is sufficient interest income in the ARPA fund to cover any amount that remains over allocated. Please contact me if you have any additional questions. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolution. A t t a chment sAttachments RES 24-585 Budget Appropriations for ARPA_2024 11 12 11/12/2024 24-585 RESOLUTION CARRIED 6-0 PURPOSE: APPROPRIATE ARPA FUNDS FOR 2024 PROJECTS IN LIEU OF ISSUING DEBT INITIATED BY : CITY ADMINISTRATION WHEREAS, he City of Oshkosh was awarded $20,514,484 in ARPA (American Rescue Plan Act of 2021) Funds; and WHEREAS, on May 20, 2021 the City received and deposited 50% of the award in the amount of $10,257,242 into a Special Revenue Fund, Fund Number 0224, ARPA Special Revenue; and WHEREAS, on June 7, 2022 the City received and deposited the remaining 50% of the award in the amount of $10,257,242 into a Special Revenue Fund, Fund Number 0224, ARPA Special Revenue; and WHEREAS, the City Council adopted Resolution Number 21-498, “Creating Parameters for Usage of American Rescue Plan (ARPA) Funds”; and WHEREAS, Resolution 21-498 states that 75% of the ARPA Funds should be utilized for City infrastructure projects; and WHEREAS, Resolution 21-583 appropriated $4,023,050; and WHEREAS, Resolution 22-478 appropriated $4,097,600; and WHEREAS, Resolution 23-573 appropriated $5,133,200; and WHEREAS, Resolution 24-46 appropriated $595,000; and WHEREAS, Resolution 24-79 appropriated $830,000; and WHEREAS, Resolution 24-119 appropriated $388,000; and WHEREAS, Resolution 24-235 appropriated $242,700; and WHEREAS, Resolution 24-313 appropriated $23,000; and WHEREAS, Resolution 24-398 appropriated $26,010; and WHEREAS, Resolution 24-528 reduced appropriations by $1,480,718.24; and WHEREAS, Resolution 24-528 appropriated $1,583,522. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that funding from ARPA funds received by the City of Oshkosh be appropriated by funding $129,300 for the fuel tank/island repairs, Fire Department generators, and implementation costs of Passport software. Beginning Balance $ (106,697) 2024 Projects Resolution 24-528 Budget Adjustment to release unspent ARPA Appropriations (1,480,718)$ Appropriate additional projects from CIP and budget 1,583,522$ Subtotal 102,804$ (209,501)$ Additional 2024 Requests Additional funds for Fuel Tank / Island Repairs 7,100$ Additional funds for Fire Dept. Generators (includes $5,000 contingency)15,200$ Passport One-Time Implementation Costs 107,000$ 129,300$ (338,801)$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-586 Approve Agreement with Passport Labs, Inc. for Implementation of Parking Enforcement and Parking Permitting Software for the Information Technology Division ($106,840.06) B A C KGRO UN DBACKGROUND For the last three years the city has used Duncan Solutions software for parking enforcement and the subsequent collections of those tickets. Unfortunately, there have been continuing issues with the performance and reliability of the Duncan Solutions software. In an effort to move to a more reliable and modernized solution, a cross-functional team of Finance, Transit, Police and Information Technology staff sought out solutions and solicited other parking enforcement/collections software utilized by other agencies. A N A L Y SI SANALYSIS After researching and evaluating a number of software systems that offer both parking enforcement and parking permitting, staff have found software provided by Passport Labs, Inc. to be a single all- encompassing solution. This move will allow for the parking enforcement to continue as it is performed now, while simultaneously implementing LPR (license plate recognition) on two parking enforcement vehicles. Additionally, the Passport Labs, Inc. software will allow for the implementation of online parking permit sales/issuance in a digital format. FI SC A L I M P A CTFISCAL I M P A C T The total fiscal impact for the implementation of the Passport Labs, Inc. software and hardware is $106,840.06. This cost includes all the necessary components for full parking permit and permit management. The ongoing expenses associated with Passport Labs software are offset by the revenue generated from tickets/permits. The cost for this implementation will be charged to A/N#: 02241717 7230 15480 (ARPA- Parking Violation Software/Hardware). REC O M M E N D A TI ONRECOMMENDATION Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including these services, may be procured without the use of competitive bidding or quotation process. In accordance with Section 12-16, Purchasing recommends that the Common Council approve this two-year agreement from Passport Labs, Inc., 128 S. Tryon St., Suite 1000, Charlotte, NC 28202 for parking enforcement/permitting software and hardware implementation costs for $106,840.06. If you have any further questions on this agreement please contact IT Manager Tony Neumann, or me. A t t a chment sAttachments RES 24-586 11/12/2024 24-586 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE AGREEMENT WITH PASSPORT LABS, INC. FOR IMPLEMENTATION OF PARKING ENFORCEMENT AND PARKING PERMITTING SOFTWARE FOR THE INFORMATION TECHNOLOGY DIVISION ($106,840.06) INITIATED BY : PURCHASING DEPARTMENT WHEREAS, the IT Division is looking to move to a more reliable and modernized software solution for parking enforcement and the subsequent collections of those tickets; and WHEREAS, staff researched and evaluated a number of software systems that offer both parking enforcement and parking permitting, staff have found software provided by Passport Labs, Inc. to be a single all-encompassing solution; and WHEREAS, Section 12-16 of our Municipal Code allows for the waiving of formal competitive bidding for specialized professional services such as parking violation software and hardware services. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized to enter into and take those steps necessary to implement an appropriate professional services agreement Passport Labs, Inc. for Implementation of Parking Enforcement and Parking Permitting Software for the Information Technology Division in the amount of one hundred six thousand eight hundred forty dollars and six cents ($106,840.06). Acct. No. 02241717 7230 15480 ARPA- Parking Violation Software/Hardware TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Julie Calmes, Finance Director D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-587 Approve Resolution authorizing the issuance of not to exceed $17,415,000 aggregate principal amount of General Obligation Promissory Notes of the City of Oshkosh, Winnebago County, Wisconsin, in such amount, providing details, prescribing the form of note, levying taxes, and authorizing the sale of said notes to the purchaser thereof. B A C KGRO UN DBACKGROUND In order to borrow money through the bonding process, the City Council is requested to consider this resolution. This resolution authorizes staff to proceed with the preparation and documentation needed to sell the bonds and receive the proceeds. The sale of the bonds and notes will occur at least 30 days after the initial resolution is authorized. As is normal practice, the bonds and notes as outlined above will be offered to the public through competitive sales estimated to occur on December 4, 2024. If all the parameters in the Pre-Sale Report are met, the City Manager and Finance Director are authorized to complete the sales and the terms will be finalized. We are separating the Utility borrowing from the General Obligation borrowing to match the obligations with the funds that benefit from the borrowing. This also helps manage the City's debt burden in recognition of the regulatory limit of 5% of Equalized Value for General Obligation Debt, and to reserve general obligation borrowing capacity for future needs. A N A L Y SI SANALYSIS While market conditions and specific bidders dictate what the interest rates are, the interest rate in the parameter cannot exceed 4.50% for the General Obligation Promissory Notes (2024A). The interest rate in the parameter cannot exceed 4.75% for both the Water System Revenue Bonds (2024B) and the Sewer System Revenue Bonds (2024C). FI SC A L I M P A CTFISCAL I M P A C T The $17,415,000 of General Obligation Promissory Notes will be paid off over twenty years. The Water System Revenue Bonds of $5,775,000 and the Sewer System Revenue Bonds of $4,330,000 will be paid off over twenty years. All issues will be added to the City's outstanding debt obligations. REC O M M E N D A TI ONRECOMMENDATION Staff recommends adoption of the resolutions noted above. A t t a chment sAttachments Res 24-587 Pre-Sale Report 2024A RESOLUTION NO. 24-587 RESOLUTION authorizing the issuance of not to exceed $17,415,000 aggregate principal amount of General Obligation Promissory Notes of the City of Oshkosh, Winnebago County, Wisconsin, in such amount, providing details, prescribing the form of note, levying taxes, and authorizing the sale of said notes to the purchaser thereof. WHEREAS, the City of Oshkosh, Winnebago County, Wisconsin (the “City”), is a duly organized and existing municipality incorporated and existing under the provisions of the laws of the State of Wisconsin (the “State”); and WHEREAS, the City is authorized, pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, as supplemented and amended (the “Statute”), to issue promissory notes for projects undertaken for public purposes (“Promissory Notes”); and WHEREAS, the Common Council of the City (the “Common Council”) has determined that it is necessary and for the best interests of the City to finance the costs of public purpose capital improvements in and for the City including, but not limited to, (i) street improvements, (ii) park improvements, (iii) the acquisition of fire equipment, (iv) library improvements, (vi) construction or improvement of parking lots and facilities, and (vi) the acquisition of equipment for the public works department (collectively, the “Projects”); and WHEREAS, the Common Council does hereby determine that each of the Projects constitutes a public purpose within the meaning of the Statute; and WHEREAS, for the purpose of paying the costs of the Projects, the Common Council does hereby determine that it is necessary and in the best interests of the City that the City be authorized to borrow not to exceed $17,415,000 for the purpose of paying the costs of the Projects and issue its Promissory Notes to evidence the indebtedness incurred thereby (the “Notes”): NOW, THEREFORE, Be It Resolved by the Common Council of the City of Oshkosh, Winnebago County, Wisconsin, as follows: Section 1. Incorporation of Preambles. The Common Council hereby find that all of the recitals contained in the preambles to this Resolution are full, true and correct and do incorporate them into this Resolution by this reference. Section 2. Authorization. The issuance of not to exceed $17,415,000 aggregate principal amount of the Notes is hereby authorized for the purpose of providing funds in an amount sufficient to finance the Projects, as set forth in the preambles to this Resolution. For the purpose of financing the costs of the Projects, there shall be issued the Notes of the City in an aggregate principal amount not to exceed $17,415,000. The Notes, if issued, shall Oshkosh - 2024A Notes - Note Resolution (Parameters) 4895-1835-5957 v2.doc 2320224 -2- be designated “General Obligation Promissory Notes, Series 2024__” with such other series designations and descriptions as shall be necessary to identify the Notes as set forth in the Note Notification (as hereinafter defined). The Notes may be issued in one or more series, shall be dated the date of the issuance thereof as set forth in the Note Notification, and shall also bear the date of authentication by the note registrar and paying agent (the same being the City Treasurer of the City, the Purchaser, or a bank or trust company authorized to do business in the State as set forth in the Note Notification) (the “Registrar”), shall be in fully registered form, shall be of $5,000 denominations each or any integral multiple thereof (but no single Note shall represent installments of principal maturing on more than one date), or such other denominations as set forth in the Note Notification; and shall be lettered R and numbered consecutively starting with the number one. The Notes shall become due and payable serially or be subject to mandatory redemption (subject to option of prior redemption as hereinafter set forth) on June 1 of each of the years (not later than 2044), in the amounts and bearing interest at the rates per annum as set forth in the Note Notification, provided, however, that (i) the maximum annual debt service due on the Notes in any year may not exceed $1,700,000, and (ii) the true interest cost of the Notes may not exceed 4.50%. Any series of the Notes may be issued as taxable notes, such that the interest thereon shall be includible in gross income of the owners thereof for federal income tax purposes (the “Taxable Notes”) or as tax-exempt notes, such that the interest thereon shall be excludable from gross income of the owners thereof for federal income tax purposes (the “Tax- Exempt Notes”), if so authorized under the Internal Revenue Code of 1986, as amended (the “Code”), all as set forth in the Note Notification for such series of the Notes. Section 3. Interest; Payment Provisions. The Notes shall bear interest from their date or from the most recent interest payment date to which interest has been paid or duly provided for, at the interest rates set out above, such interest (computed upon the basis of a 360- day year consisting of twelve 30-day months) being payable on June 1 and December 1 of each year, commencing on the date set forth in the Note Notification. Interest on each Note shall be paid by check or draft of the Registrar to the person or entity in whose name such Note is registered at the close of business on the fifteenth day of the calendar month immediately preceding the applicable interest payment date. The principal of each Note shall be payable in lawful money of the United States of America only upon presentation and surrender of such Note at the designated office of the Registrar. Section 4. Execution; Authentication. The Notes shall be executed on behalf of the City with the manual or facsimile signature of the City Manager of the City and with the manual or facsimile signature of the City Clerk of the City and sealed with the official seal of the City or a printed facsimile of said seal. In case any officer whose signature shall appear on any Note shall cease to be such officer before the delivery of such Note, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. The Notes may be prepared in printed or typewritten form. All Notes shall have thereon a certificate of authentication substantially in the form hereinafter set forth duly executed by the Registrar as authenticating agent of the City and showing the date of authentication of the Notes. No Note shall be valid or obligatory for any purpose or be entitled to any security or benefit under this Resolution unless and until such certificate of authentication shall have been duly executed by the Registrar by manual signature, -3- and such certificate of authentication upon any such Note shall be conclusive evidence that such Note has been authenticated and delivered under this Resolution. The certificate of authentication on any Note shall be deemed to have been executed by the Registrar if signed by the Registrar or an authorized officer of the Registrar, but it shall not be necessary that the same person sign the certificate of authentication on all of the Notes issued under this Resolution. Section 5. Registration of Notes; Persons Treated as Owners. The City shall cause books (the “Note Register”) for the registration and for the transfer of the Notes as provided in this Resolution to be kept at the designated office of the Registrar, which is hereby constituted and appointed the registrar of the City with respect to the Notes herein authorized. The City is authorized to prepare, and the Registrar shall keep custody of, multiple Note blanks executed by the City for use in the transfer and exchange of Notes. Upon surrender for transfer of any Note at the principal corporate trust office of the Registrar, duly endorsed by, or accompanied by a written instrument or instruments of transfer in form satisfactory to the Registrar and duly executed by, the registered owner or his or her attorney duly authorized in writing, the City shall execute and the Registrar shall authenticate, date and deliver in the name of the transferee or transferees a new fully registered Note or Notes of the same maturity of authorized denominations, for a like aggregate principal amount. Any fully registered Note or Notes may be exchanged at said office of the Registrar for a like aggregate principal amount of Note or Notes of the same maturity of other authorized denominations. The execution by the City of any fully registered Note shall constitute full and due authorization of such Note and the Registrar shall thereby be authorized to authenticate, date and deliver such Note, provided, however, the principal amount of outstanding Notes of each maturity authenticated by the Registrar shall not exceed the authorized principal amount of Notes for such maturity less previous retirements. The Registrar shall not be required to transfer or exchange any Note during the period beginning at the close of business on the 15th day of the month next preceding any interest payment date on such Note and ending at the opening of business on such interest payment date, nor to transfer or exchange any Note after notice calling such Note for prepayment has been mailed, nor during a period of fifteen (15) days next preceding mailing of a notice of prepayment of any Notes. The person in whose name any Note shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of the principal of or interest on any Note shall be made only to or upon the order of the registered owner thereof or his or her legal representative. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid. No service charge shall be made for any transfer or exchange of Notes, but the City or the Registrar may require payment of a sum sufficient to cover any tax or other governmental charge that may be imposed in connection with any transfer or exchange of Notes except in the case of the issuance of a Note or Notes for the unredeemed portion of a Note surrendered for prepayment. -4- (b) Global Book-Entry System. The Notes shall be initially issued in the form of a separate single fully registered Note for each of the maturities of the Notes determined as described in Section 2 hereof. Unless otherwise requested by any Purchaser, upon initial issuance, the ownership of each such Note shall be registered in the Note Register in the name of Cede & Co., or any successor thereto (“Cede”), as nominee of The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). All of the outstanding Notes shall be registered in the Note Register in the name of Cede, as nominee of DTC, except as hereinafter provided. The Mayor, the City Manager, the Treasurer, the Director of Finance and any other business official of the City and the Registrar are each authorized to execute and deliver, on behalf of the City, such letters to or agreements with DTC as shall be necessary to effectuate such book-entry system (any such letter or agreement being referred to herein as the “Representation Letter”), which Representation Letter may provide for the payment of principal of or interest on the Notes by wire transfer. With respect to Notes registered in the Note Register in the name of Cede, as nominee of DTC, the City and the Registrar shall have no responsibility or obligation to any broker-dealer, bank or other financial institution for which DTC holds Notes from time to time as securities depository (each such broker-dealer, bank or other financial institution being referred to herein as a “DTC Participant”) or to any person on behalf of whom such a DTC Participant holds an interest in the Notes. Without limiting the immediately preceding sentence, the City and the Registrar shall have no responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede or any DTC Participant with respect to any ownership interest in the Notes, (ii) the delivery to any DTC Participant or any other person, other than a registered owner of a Note as shown in the Note Register, of any notice with respect to the Notes, including any notice of prepayment, or (iii) the payment to any DTC Participant or any other person, other than a registered owner of a Note as shown in the Note Register, of any amount with respect to the principal of or interest on the Notes. The City and the Registrar may treat and consider the person in whose name each Note is registered in the Note Register as the holder and absolute owner of such Note for the purpose of payment of principal and interest with respect to such Note, for the purpose of giving notices of prepayment and other matters with respect to such Note, for the purpose of registering transfers with respect to such Note, and for all other purposes whatsoever. The Registrar shall pay all principal of and interest on the Notes only to or upon the order of the respective registered owners of the Notes, as shown in the Note Register, or their respective attorneys duly authorized in writing, and all such payments shall be valid and effective to fully satisfy and discharge the City’s obligations with respect to payment of the principal of and interest on the Notes to the extent of the sum or sums so paid. No person other than a registered owner of a Note as shown in the Note Register, shall receive a Note evidencing the obligation of the City to make payments of principal and interest with respect to any Note. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede, and subject to the provisions in Section 3 hereof with respect to the payment of interest to the registered owners of Notes at the close of business on the 15th day of the month next preceding the applicable interest payment date, the name “Cede” in this resolution shall refer to such new nominee of DTC. In the event that (i) the City determines that DTC is incapable of discharging its responsibilities described herein and in the Representation Letter, (ii) the agreement among the -5- City, the Registrar and DTC evidenced by the Representation Letter shall be terminated for any reason or (iii) the City determines that it is in the best interests of the beneficial owners of the Notes that they be able to obtain certificated Notes, the City shall notify DTC and DTC Participants of the availability through DTC of certificated Notes and the Notes shall no longer be restricted to being registered in the Note Register in the name of Cede, as nominee of DTC. At that time, the City may determine that the Notes shall be registered in the name of and deposited with such other depository operating a universal book-entry system, as may be acceptable to the City, or such depository’s agent or designee, and if the City does not select such alternate universal book-entry system, then the Notes may be registered in whatever name or names registered owners of Notes transferring or exchanging Notes shall designate, in accordance with the provisions of Section 5(a) hereof. Notwithstanding any other provisions of this resolution to the contrary, so long as any Note is registered in the name of Cede, as nominee of DTC, all payments with respect to principal of and interest on such Note and all notices with respect to such Note shall be made and given, respectively, in the name provided in the Representation Letter. Section 6. Prepayment. (a) Optional Prepayment. All or a portion of the Notes of any series, if any, due on and after the date, if any, specified in the Note Notification shall be subject to prepayment prior to maturity at the option of the City from any available funds, as a whole or in part, and if in part in integral multiples of $5,000 in any order of their maturity as determined by the City (less than all of the Notes of a single maturity to be selected by the Registrar), on the date specified in the Note Notification, if any, and on any date thereafter, at the prepayment price of par plus accrued interest to the date fixed for prepayment. (b) Mandatory Prepayment. The Notes maturing on the date or dates, if any, indicated in the Note Notification for any series of the Notes are subject to mandatory prepayment, in integral multiples of $5,000 selected by lot by the Registrar, at a prepayment price of par plus accrued interest to the prepayment date for the Notes, on June 1 of the years, if any, and in the principal amounts, if any, as indicated in such Note Notification. The principal amounts of Notes to be mandatorily redeemed in each year may be reduced through the earlier optional prepayment thereof, with any partial optional prepayments of such Notes credited against future mandatory prepayment requirements in such order of the mandatory prepayment dates as the City may determine. In addition, on or prior to the 60th day preceding any mandatory prepayment date, the Registrar may, and if directed by the Common Council shall, purchase Notes required to be retired on such mandatory prepayment date. Any such Notes so purchased shall be cancelled and the principal amount thereof shall be credited against the mandatory prepayment required on such next mandatory prepayment date. (c) General. The Notes shall be redeemed only in the principal amount of $5,000 and integral multiples thereof. The City shall, at least forty-five (45) days prior to any optional prepayment date (unless a shorter time period shall be satisfactory to the Registrar) notify the Registrar of such prepayment date and of the principal amount and maturity or maturities of Notes to be redeemed. For purposes of any prepayment of less than all of the outstanding Notes of a single maturity, the particular Notes or portions of Notes to be redeemed shall be selected by -6- lot by the Registrar from the Notes of such maturity by such method of lottery as the Registrar shall deem fair and appropriate; provided that such lottery shall provide for the selection for prepayment of Notes or portions thereof so that any $5,000 Note or $5,000 portion of a Note shall be as likely to be called for prepayment as any other such $5,000 Note or $5,000 portion. The Registrar shall make such selection upon the earlier of the irrevocable deposit of funds with an escrow agent sufficient to pay the prepayment price of the Notes to be redeemed or the time of the giving of official notice of prepayment. The Registrar shall promptly notify the City in writing of the Notes or portions of Notes selected for prepayment and, in the case of any Note selected for partial prepayment, the principal amount thereof to be redeemed. Section 7. Prepayment Procedure. Unless waived by any holder of Notes to be redeemed, notice of the call for any such prepayment shall be given by the Registrar on behalf of the City by mailing the prepayment notice by first class mail at least thirty (30) days and not more than sixty (60) days prior to the date fixed for prepayment to the registered owner of the Note or Notes to be redeemed at the address shown on the Note Register or at such other address as is furnished in writing by such registered owner to the Registrar. All notices of prepayment shall state: (1) the date fixed for prepayment, (2) the prepayment price, (3) if less than all outstanding Notes are to be redeemed, the identification, including CUSIP numbers (and, in the case of any partial prepayment, the respective principal amounts) of the Notes to be redeemed, (4) that on the date fixed for prepayment the prepayment price will become due and payable upon each such Note or portion thereof called for prepayment, and that interest thereon shall cease to accrue from and after said date, and (5) the place where such Notes are to be surrendered for payment of the prepayment price, which place of payment shall be the designated office of the Registrar. Unless moneys sufficient to pay the prepayment price of the Notes to be redeemed at the option of the City shall have been received by the Registrar prior to the giving of such notice of prepayment, such notice may, at the option of the City, state that said prepayment shall be conditional upon the receipt of such moneys by the Registrar on or prior to the date fixed for prepayment. If such moneys are not received, such notice shall be of no force and effect, the City shall not redeem such Notes, and the Registrar shall give notice, in the same manner in which the notice of prepayment shall have been given, that such moneys were not so received and that such Notes will not be redeemed. Otherwise, prior to any prepayment date, the City shall deposit with the Registrar an amount of money sufficient to pay the prepayment price of all the Notes or portions of Notes which are to be redeemed on that date. -7- Subject to the provisions for a conditional prepayment described above, notice of prepayment having been given as aforesaid, the Notes or portions of Notes so to be redeemed shall, on the prepayment date, become due and payable at the prepayment price therein specified, and from and after such date (unless the City shall default in the payment of the prepayment price) such Notes or portions of Notes shall cease to bear interest. Upon surrender of such Notes for prepayment in accordance with said notice, such Notes shall be paid by the Registrar at the prepayment price. Installments of interest due on or prior to the prepayment date shall be payable as herein provided for payment of interest. Upon surrender for any partial prepayment of any Note, there shall be prepared for the registered holder a new Note or Notes of the same maturity in the amount of the unpaid principal. If any Note or portion of Note called for prepayment shall not be so paid upon surrender thereof for prepayment, the principal shall, until paid, bear interest from the prepayment date at the rate borne by the Note or portion of Note so called for prepayment. All Notes which have been redeemed shall be cancelled and destroyed by the Registrar and shall not be reissued. Section 8. Form of Notes. The Notes, the certificate of authentication to be endorsed thereon and the form of assignment to be endorsed thereon are all to be in substantially the following forms with necessary and appropriate variations, omissions and insertions as permitted or required by this Resolution, including any reordering or other modifications required if the Notes are printed on a single side: -8- No. R-__________ $__________ (FORM OF NOTE) UNITED STATES OF AMERICA STATE OF WISCONSIN COUNTY OF WINNEBAGO CITY OF OSHKOSH GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2024__ RATE OF INTEREST MATURITY DATE DATED DATE CUSIP NUMBER _____% June 1, ____ ________, 20__ __________ Registered Owner: CEDE & CO. Principal Amount: KNOW ALL MEN BY THESE PRESENTS: That the City of Oshkosh in the County of Winnebago and the State of Wisconsin (the “City”), hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner hereinabove identified, or registered assigns as hereinafter provided, on the Maturity Date hereinabove identified the Principal Amount hereinabove identified and to pay interest (computed on the basis of a 360-day year consisting of twelve 30-day months) on such Principal Amount from the Dated Date hereinabove identified or from the most recent interest payment date to which interest has been paid at the Rate of Interest per annum hereinabove identified on June 1 and December 1 of each year, commencing on _____________, 20__, until said Principal Amount is paid, except as the provisions hereinafter set forth with respect to prepayment may be and become applicable to this Note. The principal of this Note is payable in lawful money of the United States of America only upon presentation and surrender of this Note at the designated office of the ___________________________, as registrar and paying agent, or any successor thereto (the “Registrar”). Payment of each installment of interest hereon shall be made to the Registered Owner hereof who shall appear on the registration books of the City maintained by the Registrar at the close of business on the fifteenth day of the calendar month immediately preceding the applicable interest payment date, and shall be paid by check or draft of the Registrar mailed to such Registered Owner at his address as it appears on such registration books or at such other address as may be furnished in writing by such Registered Owner to the Registrar. -9- Reference is hereby made to the further provisions of this Note set forth on the reverse side hereof, and such further provisions shall for all purposes have the same effect as if set forth on the front side of this Note. It is hereby certified, recited and declared that all acts, conditions and things required to be done, exist, happen and be performed precedent to and in the issuance of this Note have been done, have existed, have happened and have been performed in due time, form and manner as required by the Constitution and the laws of the State of Wisconsin; that this Note, together with all other indebtedness of the City, does not exceed any limitation prescribed by law; and that the City has levied a direct annual irrepealable tax sufficient to pay the interest hereon when it falls due and also to pay and discharge the principal hereof at maturity. The full faith, credit and resources of the City are hereby pledged for the payment of the principal of and interest on this Note and the issue of which it is a part as the same respectively become due and for the levy and collection of sufficient taxes for that purpose. This Note shall not be valid or become obligatory for any purpose until the certificate of authentication hereon shall have been signed by the Registrar. IN WITNESS WHEREOF the City of Oshkosh, Winnebago County, Wisconsin, by its Common Council, has caused this Note to be executed with the duly authorized manual or facsimile signature of its City Manager and with the duly authorized manual or facsimile signature of its City Clerk, and its official seal or a facsimile thereof to be impressed or reproduced hereon, as of the Dated Date hereinabove identified. City Clerk City Manager [SEAL] -10- CERTIFICATE OF AUTHENTICATION This Note is one of the Notes described in the within mentioned Resolution, and is one of the General Obligation Promissory Notes, Series 202___, of the City of Oshkosh, Winnebago County, Wisconsin. Date of Authentication: _________________ _______________________________________ City Treasurer [Form of Note - Reverse Side] This Note is one of an authorized issue of General Obligation Promissory Notes, Series 202___, aggregating the principal amount of $____________ (the “Notes”) and issued to finance the costs of public purpose capital improvements in and for the City including, but not limited to, (i) street improvements, (ii) park improvements, (iii) the acquisition of fire equipment, (iv) library improvements, (vi) construction or improvement of parking lots and facilities, and (vi) the acquisition of equipment for the public works department, and in all respects in compliance with Chapter 67, Wisconsin Statutes, as supplemented and amended, and a resolution adopted by the Common Council of the City on November 12, 2024 (the “Resolution”). This Note is transferable by the Registered Owner hereof in person or by his attorney duly authorized in writing at the designated office of the Registrar in ____________, _______________, but only in the manner, subject to the limitations and upon payment of the charges provided in the Resolution, and upon surrender and cancellation of this Note. Upon such transfer a new Note or Notes of the same maturity and interest rate of authorized denomination or denominations and for a like aggregate principal amount, will be issued to the transferee in exchange for this Note. The Notes are issuable in fully registered form in denominations of $5,000 each and integral multiples thereof. This Note may be exchanged at the designated office of the Registrar for a like aggregate principal amount of Notes of the same maturity and interest rate of other authorized denominations, upon the terms set forth in the Resolution. The City and the Registrar may deem and treat the registered owner hereof as the absolute owner hereof for the purpose of receiving payment of or on account of principal hereof and interest due hereon and for all other purposes and neither the City nor the Registrar shall be affected by any notice to the contrary. The Notes maturing on or after June 1, 20__, are subject to prepayment at the option of the City, as a whole or in part in such order as the City may determine in integral multiples of $5,000, less than all Notes of a single maturity to be selected by the Registrar, as provided in the -11- Resolution, in such manner as it shall deem fair and appropriate, on June 1, 20__, and on any date thereafter, at a prepayment price of 100% of the principal amount thereof being prepaid plus accrued interest to the date fixed for prepayment. Notice of any intended prepayment shall be sent by first class mail, postage prepaid, not less than thirty (30) days and not more than sixty (60) days prior to the date fixed for prepayment to the registered owner of each Note to be prepaid (in whole or in part) at the address shown on the registration books of the City maintained by the Registrar or at such other address as is furnished in writing by such registered owner to the Registrar. Such notice of prepayment may be conditional as provided in the Resolution. When so called for prepayment, this Note, or the portion hereof being so called for prepayment, will cease to bear interest on the specified prepayment date, provided funds for prepayment are on deposit at the place of payment on that date, and shall not be deemed to be outstanding. The following abbreviations, when used in the inscription on the face of the within Note, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM- as tenants in common UNIF GIFT/TRANS MIN ACT- ___________Custodian____________ (Cust) (Minor) TEN ENT- as tenants by the entirety under Uniform Gifts/Transfers to Minors JT TEN- as joint tenants with right of survivorship and not as tenants in common Act____________________________ (State) Additional abbreviations may also be used though not listed above. ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto ______________________________________________________________________________ ______________________________________________________________________________ (Name and Address of Assignee) the within Note, and does hereby irrevocably constitute and appoint ____________________ _________________________________________, or its successor as Registrar, to transfer the said Note on the books kept for registration thereof with full power of substitution in the premises. Dated: ____________________ _______________________________ NOTICE: The signature to this Assignment must correspond with the name of the registered owner as it appears upon the face of the within Note in every particular, without alteration or enlargement or any change whatever. -12- Signature guaranteed: ____________________ NOTICE: Signature(s) must be guaranteed by an “eligible guarantor institution” meeting the requirements of the Registrar, which requirements include membership or participation in STAMP or such other “signature guaranty program” as may be determined by the Registrar in addition to or in substitution for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. * * * * Section 9. Sale of Notes. The City Manager and the Finance Director of the City (the “Designated Representatives”) are hereby authorized to proceed not later than the 12th day of May, 2025, without any further authorization or direction from the Common Council, to sell the Notes upon the terms prescribed in this Resolution. The Notes hereby authorized shall be executed as in this Resolution provided as soon after the delivery of the Note Notification as may be, and thereupon be deposited with the City Treasurer, and, after authentication thereof by the Note Registrar, be by said City Treasurer delivered to the purchaser or purchasers thereof (each, a “Purchaser”) upon receipt of the purchase price therefor, the same being not less than 98.75% of the principal amount of the Notes (exclusive of original issue discount) on a series by series basis. The Purchaser or Purchasers for the Notes shall be the best bidder for the Notes at a competitive sale conducted by Ehlers & Associates, Inc. Prior to the sale of the Notes, the Mayor, City Manager, City Treasurer or any other business official of the City is hereby authorized to approve and execute a commitment for the purchase of a Municipal Note Insurance Policy (as hereinafter defined), to further secure the Notes, as long as the present value of the fee to be paid for the Municipal Note Insurance Policy (using as a discount rate the expected yield on the Notes treating the fee paid as interest on the Notes) is less than the present value of the interest reasonably expected to be saved on the Notes over the term of the Notes as a result of the Municipal Note Insurance Policy. Upon the sale of the Notes, the Designated Representatives shall prepare a Notification of Sale, which shall include the pertinent details of sale as provided herein (the “Note Notification”). In the Note Notification, the Designated Representatives shall find and determine that the Notes have been sold at such price and shall have the terms as set forth therein. The Note Notification shall be entered into the records of the City and made available to the Common Council at the next regular meeting thereof; but such action shall be for information purposes only, and the Common Council shall have no right or authority at such time to approve or reject such sale as evidenced in the Note Notification. Upon the sale of the Notes, as evidenced by the execution and delivery of the Note Notification by the Designated Representatives, the Mayor, City Clerk, City Manager, City Treasurer and any other officer of the City, as shall be appropriate, shall be and are hereby authorized and directed to approve or execute, or both, such documents of sale of the Notes as may be necessary, including, without limitation, the contract for the sale of the Notes between the City and the Purchaser (the “Purchase Contract”), which may be evidenced by an executed bid form, term sheet or other document requested by a Purchaser. -13- The use by the Purchaser of any Preliminary Official Statement and any final Official Statement relating to the Notes (the “Official Statement”) is hereby ratified, approved and authorized; the execution and delivery of the Official Statement is hereby authorized; and the officers of the Common Council are hereby authorized to take any action as may be required on the part of the City to consummate the transactions contemplated by the Purchase Contract, this Resolution, said Preliminary Official Statement, the Official Statement and the Notes. The City is authorized to advertise for the sale of the Notes in any newspaper as the City shall determine. Section 10. Tax Levy. In order to provide for the collection of a direct annual tax sufficient to pay the interest on the Notes and to pay and discharge the principal thereof at maturity, there is hereby levied upon all the taxable property in the City of Oshkosh, Winnebago County, Wisconsin, a direct annual tax in amounts sufficient for that purpose, and there is hereby levied upon all taxable property in the City a direct annual tax in each of the years 2024 through 2043 equal to the final schedule of principal and interest due on the Notes, which schedule shall be established following the sale of the Notes and shall be set forth in the Note Notification, provided, however, that the direct annual tax levied herein may not exceed $1,700,000.00 in any year In each of said years from 2024 to 2043, inclusive, the direct annual tax above levied shall be extended upon the tax rolls of the City in the same manner and time as taxes for general City purposes, and when collected the proceeds of said taxes shall be deposited into the account of the debt service fund established in favor of the Notes, to be used solely for paying the principal of and interest on the Notes as long as any of the Notes remain outstanding. Section 11. Sufficiency. Interest or principal maturing at any time during the life of the Notes when there shall be insufficient funds on hand from the above tax levy to pay the same shall be paid promptly when due from the general fund of the City, and said fund shall be reimbursed in a like amount out of the proceeds of taxes hereby levied when the same shall have been collected. Section 12. Debt Service Fund. There has been ordered to be established in the City Treasury a fund separate and distinct from all other funds of the City to be designated the “Debt Service Fund,” which fund shall be used solely for the purpose of paying the principal of, premium, if any, and interest on municipal obligations issued pursuant to Chapter 67, Wisconsin Statutes, as supplemented and amended. There is hereby created, and there shall be deposited in, an account known as the “Series 20___ Promissory Note Account,” to be held as a part of the Debt Service Fund, all premium (net of any underwriter’s discount), if any, and accrued interest paid on the Notes at the time the Notes are delivered to the purchaser thereof; all money raised by taxation pursuant to Section 10 hereof; and such other sums as may be necessary to pay the interest on the Notes when the same shall become due and to retire the Notes at their respective maturity dates. Section 13. Use of Proceeds. The proceeds from the sale of the Notes shall be deposited in a special fund, and used solely for the purposes for which the Notes are hereby authorized. Such proceeds from the sale of the Notes shall be used only to pay the costs of the -14- public projects, and the Common Council hereby covenants and agrees that said principal proceeds shall be devoted to and used with due diligence for such purposes. Section 14. Federal Tax Matters. The City hereby further covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Tax- Exempt Notes) if taking, permitting or omitting to take such action would cause any of the Tax- Exempt Notes to be an arbitrage bond or a private activity bond within the meaning of the Code, or would otherwise cause the interest on the Tax-Exempt Notes to be included in the gross income of the recipients thereof for federal income tax purposes. The City acknowledges that, in the event of an examination by the Internal Revenue Service (the “IRS”) of the exemption from Federal income taxation for interest paid on the Tax-Exempt Notes, under present rules, the City may be treated as a “taxpayer” in such examination and agrees that it will respond in a commercially reasonable manner to any inquiries from the IRS in connection with such an examination. The City also agrees and covenants with the purchasers and holders of the Tax-Exempt Notes from time to time outstanding that, to the extent possible under Illinois law, it will comply with whatever federal tax law is adopted in the future which applies to the Tax-Exempt Notes and affects the tax-exempt status of the Tax-Exempt Notes. The Common Council hereby authorizes the officials of the City responsible for issuing the Tax-Exempt Notes, the same being the City Manager, the City Clerk, the City Treasurer/Finance Director, to make such further covenants and certifications regarding the specific use of the proceeds of the Tax-Exempt Notes as approved by the Common Council and as may be necessary to assure that the use thereof will not cause the Tax-Exempt Notes to be arbitrage bonds and to assure that the interest on the Tax-Exempt Notes will be exempt from federal income taxation. In connection therewith, the City and the Common Council further agree: (a) through their officers, to make such further specific covenants, representations as shall be truthful, and assurances as may be necessary or advisable; (b) to consult with counsel approving the Tax-Exempt Notes and to comply with such advice as may be given; (c) to pay to the United States, as necessary, such sums of money representing required rebates of excess arbitrage profits relating to the Tax-Exempt Notes; (d) to file such forms, statements, and supporting documents as may be required and in a timely manner; and (e) if deemed necessary or advisable by their officers, to employ and pay fiscal agents, financial advisors, attorneys, and other persons to assist the City in such compliance. The City further recognizes that Section 149(a) of the Code requires the Notes to be issued and to remain in fully registered form in order that the interest thereon is excludible from gross income of the owners thereof for Federal income tax purposes under laws in force at the time the Notes are delivered. In this connection, the City agrees that it will not take any action to permit the Notes to be issued in, or converted into, bearer or coupon form. Section 15. Duties of Registrar. If requested by the Registrar, the City Manager of the City is hereby authorized to execute, and the City Clerk of the City is hereby authorized to attest and to affix the official seal of the City, and said City Manager and City Clerk are hereby -15- authorized to deliver, the Registrar’s standard form of agreement between the City and the Registrar with respect to the obligations and duties of the Registrar hereunder, which shall include the following: (a) to act as Registrar, authenticating agent, paying agent and transfer agent as provided herein; (b) to give notice of prepayment of Notes as provided herein; (c) to cancel and destroy Notes which have been paid at maturity or upon earlier prepayment or submitted for exchange or transfer; (d) to furnish the City at least annually a certificate of destruction with respect to Notes cancelled and destroyed; and (e) to furnish the City at least annually an audit confirmation of Notes paid, Notes outstanding and payments made with respect to the interest on the Notes. The City Clerk of the City is hereby directed to file a certified copy of this Resolution with the Registrar. The City covenants that it shall at all times retain a Registrar with respect to the Notes, that it will maintain at the designated office of such Registrar a place or places where Notes may be presented for payment or registration of transfer or exchange, and that it shall require that the Registrar properly maintain the Note Register and perform the other duties and obligations imposed upon it by this Resolution in a manner consistent with the standards, customs and practices of the municipal securities industry. The Registrar shall signify its acceptance of the duties and obligations imposed upon it by this Resolution by executing the certificate of authentication on any Note, and by such execution the Registrar, shall be deemed to have certified to the City that it has all requisite power to accept and has accepted such duties and obligations. The Registrar is the agent of the City, and shall not be liable in connection with the performance of its duties, except for its own negligence or willful wrongdoing. The Registrar shall, however, be responsible for any representation in its certificate of authentication on the Notes. The Registrar may be removed at any time by the City by an instrument in writing delivered to the Registrar. In case the Registrar shall be removed, or shall be dissolved, or shall be in the course of dissolution or liquidation, or otherwise become incapable of acting hereunder, or in case it shall be taken under the control of any public officer or officers, or of a receiver appointed by a court, a successor may be appointed by the City by an instrument in writing, a copy of which shall be delivered to the retiring Registrar, the successor Registrar and the registered owners of the Notes. The City shall mail notice of any such appointment made by it to each registered owner of any Note within twenty (20) days after such appointment. Any Registrar appointed under the -16- provisions of this Section 14 shall be an officer of the City or a bank, trust company or national banking association. Any corporation or association into which the Registrar may be converted or merged, or with which it may be consolidated, or to which it may sell or transfer its corporate trust business as a whole or substantially as a whole, or any corporation or association resulting from any such conversion, merger or consolidation to which it is a party, shall be and become successor Registrar hereunder, and vested with all the duties, powers, discretions, immunities, privileges and all other matters as was its predecessor, without the execution or filing of any instrument or any further act, deed or conveyance on the part of any of the parties hereto, anything herein to the contrary notwithstanding. Any such successor Registrar shall give notice thereof to the City and the registered owners of the Notes. Section 16. Continuing Disclosure Undertaking. The City Manager or the City Treasurer/Finance Director of the City is hereby authorized, empowered and directed to execute and deliver a Continuing Disclosure Undertaking with respect to the Notes (the “Continuing Disclosure Undertaking”) in substantially the form as the individual executing the Continuing Disclosure Undertaking on behalf of the City shall approve, his or her execution thereof to constitute conclusive evidence of his or her approval of the form of such Continuing Disclosure Undertaking. When the Continuing Disclosure Undertaking is executed and delivered on behalf of the City as herein provided, the Continuing Disclosure Undertaking will be binding on the City and the officers, employees and agents of the City, and the officers, employees and agents of the City are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Continuing Disclosure Undertaking, as executed. Copies of the Continuing Disclosure Undertaking shall be placed in the official records of the City, and shall be available for public inspection at the offices of the City. Notwithstanding any other provision of this Resolution to the contrary, the sole remedy for failure to comply with the Continuing Disclosure Undertaking shall be the ability of any beneficial owner of any Note to seek mandamus or specific performance by court order to cause the City to comply with its obligations under the Continuing Disclosure Undertaking. Section 17. Municipal Bond Insurance. In the event the payment of principal and interest on the Notes is insured pursuant to a municipal bond insurance policy (the “Municipal Bond Insurance Policy”) issued by a bond insurer (the “Bond Insurer”), and as long as such Municipal Bond Insurance Policy shall be in full force and effect, the City and the Registrar agree to comply with such usual and reasonable provisions regarding presentment and payment of the Notes, subrogation of the rights of the Noteholders to the Bond Insurer upon payment of the Notes by the Bond Insurer, amendment hereof, or other terms, as approved by the City Manager and the Director of Finance or the Mayor on advice of counsel, his or her approval to constitute full and complete acceptance by the City of such terms and provisions under authority of this Section. Section 18. Other Documents. The City Manager, the City Clerk, the City Treasurer/Finance Director and all other officers of the City are hereby authorized to execute all documents and certificates (including without limitation any certificate or agreement executed to -17- comply with Rule 15c2-12 of the Securities and Exchange Commission) and to take all actions as may be necessary in connection with the authorization, issuance, sale and delivery of the Notes and the performance of the obligations of the City hereunder and to carry out and comply with the terms of this Resolution, including without limitation the Official Statement. This Resolution and all such documents shall be in substantially the same form contemplated by this Resolution, with such changes as shall be approved by the officers executing this Resolution and said documents, the execution thereof to constitute conclusive proof of such approval. Section 19. Record-Keeping Policy and Post-Issuance Compliance Matters. On June 8, 2021, the Board adopted a record-keeping policy (the “Policy”) in order to maintain sufficient records to demonstrate compliance with its covenants and expectations to ensure the appropriate federal tax status for the debt obligations of the City, the interest on which is excludable from “gross income” for federal income tax purposes or which enable the City or the holder to receive federal tax benefits, including, but not limited to, qualified tax credit bonds and other specified tax credit bonds. The Common Council and the City hereby reaffirm the Policy: Section 20. Severability. If any section, paragraph or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability or such section, paragraph or provision shall not affect any of the remaining sections, paragraphs and provisions of this Resolution. Section 21. Conflicting Proceedings Superseded. All ordinances, resolutions or orders, or parts thereof, heretofore enacted, adopted or entered, in conflict with the provisions of this Resolution, shall be and in the same are hereby superseded to the extent of such conflict, and this Resolution shall be in effect from and after its passage. -18- Adopted November 12, 2024. Approved November 12, 2024. Recorded November 12, 2024. Mayor Attest: City Clerk November 12, 2024 PRE-SALE REPORT FOR City of Oshkosh, Wisconsin $17,415,000 General Obligation Promissory Notes, Series 2024A Prepared by: Ehlers N19W24400 Riverwood Drive, Suite 100 Waukesha, WI 53188 Advisors: Todd Taves, Senior Municipal Advisor Harry Allen, Municipal Advisor Jon Cameron, Senior Municipal Advisor BUILDING COMMUNITIES. IT’S WHAT WE DO. Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 1 Proposed Issue: $17,415,000 General Obligation Promissory Notes, Series 2024A (the “Notes”). Purposes: The proposed Notes will finance a variety of items including (i) street improvements, (ii) park improvements, (iii) fire equipment, (iv) library improvements, (v) parking lots and facilities, and (vi) various pieces of department of public works equipment (the “Projects”). Debt service associated with the Projects will be paid from ad valorem property taxes. Authority: The Notes are being issued pursuant to Wisconsin Statute 67.12(12). The Notes will be general obligations of the City for which its full faith, credit and taxing powers are pledged. The Notes count against the City’s General Obligation Debt Capacity Limit of 5% of total City Equalized Valuation. Following issuance of the Notes, the City’s total General Obligation debt principal outstanding will be approximately $128.2 million, which is 41% of its limit. Remaining General Obligation Borrowing Capacity will be approximately $188.2 million. Term/Call Feature: The Notes are being issued for a term of 20 years. Principal on the Notes will be due on June 1 in the years 2025 through 2044. Interest will be due every six months beginning June 1, 2025. The Notes will be subject to prepayment at the discretion of the City on June 1, 2034 or any date thereafter. Bank Qualification: Because the City is issuing more than $10,000,000 in tax-exempt obligations during the calendar year, the City will be not able to designate the Notes as “bank qualified” obligations. Rating: The City’s most recent bond issues were rated by Moody’s Investors Service. The current rating on those bonds is “Aa3”. The City will request a new rating for the Notes. If the winning bidder on the Notes elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. EXECUTIVE SUMMARY OF PROPOSED DEBT Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 2 Basis for Recommendation: Based on your objectives, financial situation and need, risk tolerance, liquidity needs, experience with the issuance of Notes and long-term financial capacity, as well as the tax status considerations related to the Notes and the structure, timing and other similar matters related to the Notes, we are recommending the issuance of Notes as a suitable option. Method of Sale/Placement: We are recommending the Notes be issued as municipal securities and offered through a competitive underwriting process. You will solicit competitive bids, which we will compile on your behalf, for the purchase of the Notes from underwriters and banks. An allowance for discount bidding will be incorporated in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Notes are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce your borrowing amount. Premium Pricing: In some cases, investors in municipal bonds prefer “premium” pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered “reoffering premium.” For this issue of Notes, any premium amount received that is in excess of the underwriting discount and any capitalized interest amounts must be placed in the debt service fund and used to pay a portion of the interest payments due on the Notes. We anticipate using any premium amounts received to reduce the issue size. The amount of premium allowed can be restricted in the bid specifications. Restrictions on premium may result in fewer bids, but may also eliminate large adjustments on the day of sale and unintended results with respect to debt service payment impacts. Ehlers will identify appropriate premium restrictions for the Notes intended to achieve the City’s objectives for this financing. Parameters: The City Council will consider adoption of a Parameters Resolution on November 12, 2024, which delegates authority to the City Manager and Finance Director to accept and approve a bid for the Notes so long as the bid meets certain parameters. These parameters are: * Issue size not to exceed $17,415,000 * Maximum Bid of: 98.75% * Maximum True Interest Cost (TIC) of 4.50% * Maximum annual debt service levy may not exceed $1,700,000 Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 3 Other Considerations: The Notes will be offered with the option of the successful bidder utilizing a term bond structure. By offering underwriters the option to “term up” some of the maturities at the time of the sale, it gives them more flexibility in finding a market for your Notes. This makes your issue more marketable, which can result in lower borrowing costs. In the event that the successful bidder utilizes a term bond structure, we recommend the City retain a paying agent to handle responsibility for processing mandatory redemption/call notices associated with term bonds. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no refunding opportunities at this time. We will continue to monitor the market and the call dates for the City’s outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt subject to a continuing disclosure undertaking (including this issue) and this issue does not meet an available exemption from continuing disclosure, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: The City must ensure compliance with certain sections of the Internal Revenue Code and Treasury Regulations (“Arbitrage Rules”) throughout the life of the issue to maintain the tax- exempt status of the Notes. These Arbitrage Rules apply to amounts held in construction, escrow, reserve, debt service account(s), etc., along with related investment income on each fund/account. IRS audits will verify compliance with rebate, yield restriction and records retention requirements within the Arbitrage Rules. The City’s specific arbitrage responsibilities will be detailed in the Tax Exemption Certificate and Agreement (the “Tax Compliance Document”) prepared by your Bond Attorney and provided at closing. The Notes may qualify for one or more exception(s) to the Arbitrage Rules by meeting 1) small issuer exception, 2) spend down requirements, 3) bona fide debt service fund limits, 4) reasonable reserve requirements, 5) expenditure within an available period limitations, 6) investments yield restrictions, 7) de minimis rules, or; 8) borrower limited requirements. An Ehlers arbitrage expert will contact the City within 30 days after the sale date to review the City’s specific responsibilities for the Notes. The City is currently receiving arbitrage services from Ehlers in relation to the Notes. Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 4 Investment of Note Proceeds: Ehlers can assist the City in developing a strategy to invest your Note proceeds until the funds are needed to pay project costs. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Chapman and Cutler LLP Paying Agent: U.S. Bank Trust Company, National Association Rating Agency: Moody's Investors Service, Inc. Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 5 Pre-Sale Review by City Council: November 12, 2024 Due Diligence Call to Review Official Statement: Week of November 11, 2024 Conference with Rating Agency: Week of November 11, 2024 Distribute Official Statement: November 26, 2024 Designated Officials Award Sale of the Notes: December 3, 2024 Estimated Closing Date: December 18, 2024 Attachments Existing G.O. Debt Base Case Estimated Sources and Uses of Funds Estimated Debt Service Schedule Estimated Financing Plan Tax Impact General Obligation Debt Capacity Analysis - Impact of Financing Plan Bond Buyer Index – 10-year EHLERS’ CONTACTS Todd Taves, Senior Municipal Advisor (262) 796-6173 Harry Allen, Municipal Advisor (262) 796-6182 Jon Cameron, Senior Municipal Advisor (262) 796-6179 Sue Porter, Lead Public Finance Analyst (262) 796-6167 Kathy Myers, Senior Financial Analyst (262) 796-6177 PROPOSED DEBT ISSUANCE SCHEDULE EHLERS’ CONTACTS Table 1 Existing G.O. Debt Base Case City of Oshkosh, WI Less:Less: Less: Annual Taxes Year G.O. Debt Less:Less: Less: Less: Less: Less: Less: Adjustment to Tax Rate $250,000 Year Ending Expense Parking Transit TID Water Sewer Storm Water Premium Budget Per $1,000 Home Ending 2024 19,281,981 5,000 (39,395) (253,290) (631) (1,264,275)(41,600) (1,450,851)(389,700) (684,044) (438,194) (419,660) (407,940)13,897,400 5,464,247,100 $2.54 $636 2024 2025 17,761,237 5,000 (38,450) (252,990) (631) (1,227,225)(40,800) (1,255,738)(249,425) (535,613) (421,869)0 0 13,743,496 6,024,732,000 $2.28 $570 2025 2026 16,016,054 5,000 (42,400) (252,740) (631) (1,195,988)0 (841,013) (252,994) (431,925) (410,694)12,592,669 6,283,574,290 $2.00 $501 2026 2027 14,546,147 5,000 (41,200) (252,540) (5,572) (1,056,688)(776,004) (150,434) (182,706) (394,513)11,691,491 6,553,537,296 $1.78 $446 2027 2028 13,044,110 5,000 0 (10,500) (5,453) (904,388) (745,879) (151,544) (178,006) (378,475)10,674,866 6,835,098,800 $1.56 $390 2028 2029 10,700,879 5,000 (10,300) (5,331) (605,863)(462,329) (47,569) (53,219) (12,581)9,508,688 7,128,757,111 $1.33 $333 2029 2030 10,631,426 5,000 (10,100) (5,203) (601,313)(454,879) (51,478) (52,066) (17,259)9,444,128 7,435,031,949 $1.27 $318 2030 2031 9,100,485 5,000 0 (5,069) (503,513) (302,754) (50,269) (55,788) (16,856)8,171,238 7,754,465,360 $1.05 $263 2031 2032 7,616,704 5,000 0 (432,500) (13,254) (53,900) (54,350) (16,425)7,051,275 8,087,622,681 $0.87 $218 2032 2033 6,517,006 5,000 (426,925)0 (52,400) (62,700) (20,900)5,959,081 8,435,093,536 $0.71 $177 2033 2034 5,417,600 5,000 (327,175)(55,825) (60,900) (20,300)4,958,400 8,797,492,880 $0.56 $141 2034 2035 3,989,544 5,000 (250,350)0 0 0 3,744,194 9,175,462,092 $0.41 $102 2035 2036 3,584,059 5,000 (146,450)3,442,609 9,569,670,103 $0.36 $90 2036 2037 3,200,647 5,000 0 3,205,647 9,980,814,586 $0.32 $80 2037 2038 2,896,372 5,000 2,901,372 10,409,623,188 $0.28 $70 2038 2039 2,705,063 5,000 2,710,063 10,856,854,817 $0.25 $62 2039 2040 2,697,188 5,000 2,702,188 11,323,300,986 $0.24 $60 2040 2041 2,452,856 5,000 2,457,856 11,809,787,217 $0.21 $52 2041 2042 2,081,350 5,000 2,086,350 12,317,174,494 $0.17 $42 2042 2043 484,500 5,000 489,500 12,846,360,797 $0.04 $10 2043 2044 0 0 0 13,398,282,683 $0.00 $0 2044 Total 154,725,208 100,000 (161,445) (1,042,459)(28,522) (8,942,650)(82,400) (6,302,702)(1,505,538)(2,351,316)(2,148,066)(419,660) (407,940)131,432,510 Total Notes:Legend: 1) Projected TID IN EV based on 6‐year average at 4.30% annual growth.Represents +/‐ 25% Change over previous year Existing Debt Special Assessments Oshkosh Center Industrial Develop. Total G.O. Debt Payments Net Tax Levy Equalized Value (TID OUT)1 Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/21/2024 Page 6 Table 2 Capital Improvements Financing Plan City of Oshkosh, WI Presale Estimate Sale: 12/4/2024 Closing: 12/18/2024 2024 G.O. Notes Levy ‐ 20‐ year Portion Levy ‐ 10‐ year Portion Levy ‐ 3‐ year Portion CIP Projects1 Streets 8,865,600 8,865,600 Parks 3,450,000 3,150,000 300,000 Fire Equipment 1,593,225 1,593,225 Library 115,000 115,000 Parking Lots and Facilities 750,000 750,000 Sanitary Trucks 310,000 310,000 General Projects 2,155,000 2,155,000 Subtotal Project Costs 17,238,825 14,473,825 2,455,000 310,000 CIP Projects1 17,238,825 14,473,825 2,455,000 310,000 Estimated Issuance Expenses Municipal Advisor (Ehlers)43,800 36,770 6,237 792 Bond Counsel (Chapman & Cutler)23,000 19,309 3,275 416 Rating Fee (Moody's)27,000 22,667 3,845 488 Maximum Underwriter's Discount 12.50 217,688 182,750 31,000 3,938 Paying Agent 850 714 121 15 Subtotal Issuance Expenses 312,338 262,209 44,479 5,650 TOTAL TO BE FINANCED 17,551,163 14,736,034 2,499,479 315,650 Estimated Interest Earnings 4.75%(136,474) (114,584) (19,435) (2,454) Assumed spend down (months)2 Rounding 312 (1,450) (43)1,805 NET BOND SIZE 17,415,000 14,620,000 2,480,000 315,000 Notes: 1)Project Total Estimates as confirmed by City officials on October 8, 2024. Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024 Page 7 Table 3 Allocation of Debt Service - 2024 G.O. Notes City of Oshkosh, WI Year Year Ending Principal Est. Rate1 Interest Total Principal Interest Total Principal Interest Total Ending Principal (6/1)Interest Total 2024 0 0 0 2024 0 0 0 2025 535,000 3.55% 514,553 1,049,553 215,000 76,850 291,850 100,000 8,415 108,415 2025 850,000 599,818 1,449,818 2026 530,000 3.40% 522,020 1,052,020 220,000 73,292 293,292 105,000 5,360 110,360 2026 855,000 600,672 1,455,672 2027 550,000 3.25% 504,073 1,054,073 225,000 65,895 290,895 110,000 1,788 111,788 2027 885,000 571,755 1,456,755 2028 565,000 3.27% 485,897 1,050,897 235,000 58,397 293,397 2028 800,000 544,294 1,344,294 2029 585,000 3.28% 467,066 1,052,066 240,000 50,619 290,619 2029 825,000 517,684 1,342,684 2030 605,000 3.33% 447,398 1,052,398 250,000 42,520 292,520 2030 855,000 489,918 1,344,918 2031 625,000 3.40% 426,700 1,051,700 260,000 33,938 293,938 2031 885,000 460,638 1,345,638 2032 645,000 3.45% 404,949 1,049,949 270,000 24,860 294,860 2032 915,000 429,809 1,344,809 2033 670,000 3.55% 381,930 1,051,930 275,000 15,321 290,321 2033 945,000 397,251 1,342,251 2034 695,000 3.60% 357,528 1,052,528 290,000 5,220 295,220 2034 985,000 362,748 1,347,748 2035 720,000 3.65% 331,878 1,051,878 2035 720,000 331,878 1,051,878 2036 745,000 3.70% 304,955 1,049,955 2036 745,000 304,955 1,049,955 2037 775,000 3.80% 276,448 1,051,448 2037 775,000 276,448 1,051,448 2038 805,000 3.85% 246,226 1,051,226 2038 805,000 246,226 1,051,226 2039 835,000 3.95% 214,239 1,049,239 2039 835,000 214,239 1,049,239 2040 870,000 4.00% 180,348 1,050,348 2040 870,000 180,348 1,050,348 2041 905,000 4.10% 144,395 1,049,395 2041 905,000 144,395 1,049,395 2042 945,000 4.20% 105,998 1,050,998 2042 945,000 105,998 1,050,998 2043 985,000 4.25% 65,221 1,050,221 2043 985,000 65,221 1,050,221 2044 1,030,000 4.30% 22,145 1,052,145 2044 1,030,000 22,145 1,052,145 Total 14,620,000 6,403,964 21,023,964 2,480,000 446,910 2,926,910 315,000 15,562 330,562 Total 17,415,000 6,866,437 24,281,437 Notes: 1) Estimated Rate assumes December 15, 2023 BVAL AAA scale plus 0.50%. Levy ‐ 20‐year Portion Levy ‐ 10‐year Portion Levy ‐ 3‐year Portion Totals Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024 Page 8 Table 4 Financing Plan Tax Impact City of Oshkosh, WI 2024 G.O. Notes Net Debt Change Annual Taxes 17,415,000 Total Levy Change Total Tax Annual Taxes Annual Taxes Year Service From Prior Tax Rate $250,000 Dated: 12/18/2024 Net Debt from Prior Rate for $250,000 Difference Year Ending Levy Year Levy Per $1,000 Home Total P&I Service Levy Year Debt Service Home From Existing Ending 2024 19,281,981 13,897,400 5,464,247,100 $2.54 $635.83 0 13,897,400 $2.54 $636 $0 2024 2025 17,761,237 13,743,496 (153,904)6,024,732,000 $2.28 $570.29 1,449,818 15,193,314 1,295,914 $2.52 $630 $60 2025 2026 16,016,054 12,592,669 (1,150,827)6,283,574,290 $2.00 $501.02 1,455,672 14,048,341 (1,144,973)$2.24 $559 $58 2026 2027 14,546,147 11,691,491 (901,179)6,553,537,296 $1.78 $446.00 1,456,755 13,148,246 (900,095)$2.01 $502 $56 2027 2028 13,044,110 10,674,866 (1,016,625)6,835,098,800 $1.56 $390.44 1,344,294 12,019,160 (1,129,086)$1.76 $440 $49 2028 2029 10,700,879 9,508,688 (1,166,178)7,128,757,111 $1.33 $333.46 1,342,684 10,851,372 (1,167,788)$1.52 $381 $47 2029 2030 10,631,426 9,444,128 (64,559)7,435,031,949 $1.27 $317.56 1,344,918 10,789,046 (62,325)$1.45 $363 $45 2030 2031 9,100,485 8,171,238 (1,272,891)7,754,465,360 $1.05 $263.44 1,345,638 9,516,875 (1,272,171)$1.23 $307 $43 2031 2032 7,616,704 7,051,275 (1,119,963)8,087,622,681 $0.87 $217.97 1,344,809 8,396,084 (1,120,791)$1.04 $260 $42 2032 2033 6,517,006 5,959,081 (1,092,194)8,435,093,536 $0.71 $176.62 1,342,251 7,301,333 (1,094,751)$0.87 $216 $40 2033 2034 5,417,600 4,958,400 (1,000,681)8,797,492,880 $0.56 $140.90 1,347,748 6,306,148 (995,185)$0.72 $179 $38 2034 2035 3,989,544 3,744,194 (1,214,206)9,175,462,092 $0.41 $102.02 1,051,878 4,796,071 (1,510,076)$0.52 $131 $29 2035 2036 3,584,059 3,442,609 (301,584)9,569,670,103 $0.36 $89.94 1,049,955 4,492,564 (303,507)$0.47 $117 $27 2036 2037 3,200,647 3,205,647 (236,963)9,980,814,586 $0.32 $80.30 1,051,448 4,257,094 (235,470)$0.43 $107 $26 2037 2038 2,896,372 2,901,372 (304,275)10,409,623,188 $0.28 $69.68 1,051,226 3,952,598 (304,496)$0.38 $95 $25 2038 2039 2,705,063 2,710,063 (191,309)10,856,854,817 $0.25 $62.40 1,049,239 3,759,301 (193,297)$0.35 $87 $24 2039 2040 2,697,188 2,702,188 (7,875)11,323,300,986 $0.24 $59.66 1,050,348 3,752,535 (6,766)$0.33 $83 $23 2040 2041 2,452,856 2,457,856 (244,331)11,809,787,217 $0.21 $52.03 1,049,395 3,507,251 (245,284)$0.30 $74 $22 2041 2042 2,081,350 2,086,350 (371,506)12,317,174,494 $0.17 $42.35 1,050,998 3,137,348 (369,904)$0.25 $64 $21 2042 2043 484,500 489,500 (1,596,850)12,846,360,797 $0.04 $9.53 1,050,221 1,539,721 (1,597,626)$0.12 $30 $20 2043 2044 0 0 (489,500)13,398,282,683 $0.00 $0.00 1,052,145 1,052,145 (487,576)$0.08 $20 $20 2044 2045 0 0 0 13,973,916,948 $0.00 $0.00 0 0 (1,052,145)$0.00 $0 $0 2045 Total 154,725,208 131,432,510 24,281,437 $717 Total Notes: 1) Projected TID IN EV based on 6‐year average at 4.30% annual growth. Proposed DebtExisting Debt Total Debt Payments Equalized Value (TID OUT)1 Debt Service Levy Taxes Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/21/2024 Page 9 Table 5 General Obligation Debt Capacity Analysis - Impact of Financing Plan City of Oshkosh, WI Projected Existing Combined Principal Year Equalized Principal Existing Year Ending Value (TID IN)1 Debt Limit Outstanding % of Limit & Proposed Ending 2023 5,812,158,000 290,607,900 125,567,192 43%$125,567,192 43%$165,040,708 2023 2024 6,326,396,700 316,319,835 110,743,109 35%17,415,000 $128,158,109 41%$188,161,726 2024 2025 6,600,577,325 330,028,866 96,860,149 29%16,565,000 $113,425,149 34%$216,603,717 2025 2026 6,886,640,703 344,332,035 84,320,000 24%15,710,000 $100,030,000 29%$244,302,035 2026 2027 7,185,101,824 359,255,091 72,855,000 20%14,825,000 $87,680,000 24%$271,575,091 2027 2028 7,496,497,994 374,824,900 62,280,000 17%14,025,000 $76,305,000 20%$298,519,900 2028 2029 7,821,389,809 391,069,490 53,695,000 14%13,200,000 $66,895,000 17%$324,174,490 2029 2030 8,160,362,156 408,018,108 44,895,000 11%12,345,000 $57,240,000 14%$350,778,108 2030 2031 8,514,025,276 425,701,264 37,345,000 9%11,460,000 $48,805,000 11%$376,896,264 2031 2032 8,883,015,853 444,150,793 31,025,000 7%10,545,000 $41,570,000 9%$402,580,793 2032 2033 9,267,998,166 463,399,908 25,575,000 6%9,600,000 $35,175,000 8%$428,224,908 2033 2034 9,669,665,283 483,483,264 21,030,000 4%8,615,000 $29,645,000 6%$453,838,264 2034 2035 10,088,740,310 504,437,016 17,770,000 4%7,895,000 $25,665,000 5%$478,772,016 2035 2036 10,525,977,690 526,298,885 14,805,000 3%7,150,000 $21,955,000 4%$504,343,885 2036 2037 10,982,164,565 549,108,228 12,120,000 2%6,375,000 $18,495,000 3%$530,613,228 2037 2038 11,458,122,188 572,906,109 9,640,000 2%5,570,000 $15,210,000 3%$557,696,109 2038 2039 11,954,707,409 597,735,370 7,260,000 1%4,735,000 $11,995,000 2%$585,740,370 2039 2040 12,472,814,208 623,640,710 4,800,000 1%3,865,000 $8,665,000 1%$614,975,710 2040 2041 13,013,375,312 650,668,766 2,495,000 0%2,960,000 $5,455,000 1%$645,213,766 2041 2042 13,577,363,873 678,868,194 475,000 0%2,015,000 $2,490,000 0%$676,378,194 2042 2043 14,165,795,216 708,289,761 0 0%1,030,000 $1,030,000 0%$707,259,761 2043 2044 14,779,728,671 738,986,434 0%0$00%$738,986,434 2044 Notes: 1)Projected TID IN EV based on 6‐year average at 4.33% annual growth. % of Limit Residual Capacity Proposed DebtExisting Debt 2024 G.O. Notes Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/21/2024 Page 10 10 YEAR TREND IN MUNICIPAL BOND INDICES Source: The Bond Buyer The Bond Buyer “20 Bond Index” (BBI) shows average yields on a group of municipal bonds that mature in 20 years and have an average rating equivalent to Moody’s Aa2 and S&P’s AA. Page 11 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Julie Calmes, Finance Director D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-588 Approve Resolution authorizing the issuance of not to exceed $5,775,000 aggregate principal amount of Water System Revenue Bonds of the City of Oshkosh, Winnebago County, Wisconsin, for the purpose of completing certain capital projects related to the City's waterworks system, prescribing details of said bonds and the form of bond, providing for the payment of said bonds and the covenants with respect thereto, authorizing the award of said bonds to the best bidder therefor and related matters. B A C KGRO UN DBACKGROUND In order to borrow money through the bonding process, the City Council is requested to consider this resolution. This resolution authorizes staff to proceed with the preparation and documentation needed to sell the bonds and receive the proceeds. The sale of the bonds and notes will occur at least 30 days after the initial resolution is authorized. As is normal practice, the bonds and notes as outlined above will be offered to the public through competitive sales estimated to occur on December 4, 2024. If all the parameters in the Pre-Sale Report are met, the City Manager and Finance Director are authorized to complete the sales and the terms will be finalized. We are separating the Utility borrowing from the General Obligation borrowing to match the obligations with the funds that benefit from the borrowing. This also helps manage the City's debt burden in recognition of the regulatory limit of 5% of Equalized Value for General Obligation Debt, and to reserve general obligation borrowing capacity for future needs. A N A L Y SI SANALYSIS While market conditions and specific bidders dictate what the interest rates are, the interest rate in the parameter cannot exceed 4.50% for the General Obligation Promissory Notes (2024A). The interest rate in the parameter cannot exceed 4.75% for both the Water System Revenue Bonds (2024B) and the Sewer System Revenue Bonds (2024C). FI SC A L I M P A CTFISCAL I M P A C T The $17,415,000 of General Obligation Promissory Notes will be paid off over twenty years. The Water System Revenue Bonds of $5,775,000 and the Sewer System Revenue Bonds of $4,330,000 will be paid off over twenty years. All issues will be added to the City's outstanding debt obligations. REC O M M E N D A TI ONRECOMMENDATION Staff recommends adoption of the resolutions noted above. A t t a chment sAttachments Res 24-588 Pre-Sale Report 2024B RESOLUTION NO. 24-588 A RESOLUTION authorizing the issuance of not to exceed $5,775,000 aggregate principal amount of Water System Revenue Bonds of the City of Oshkosh, Winnebago County, Wisconsin, for the purpose of completing certain capital projects related to the City’s waterworks system, prescribing details of said bonds and the form of bond, providing for the payment of said bonds and the covenants with respect thereto, authorizing the award of said bonds to the best bidder therefor and related matters. WHEREAS, the City of Oshkosh, Winnebago County, Wisconsin (the “City”), is a duly organized and existing municipality incorporated and existing under the provisions of the laws of the State of Wisconsin (the “State”); and WHEREAS, the City owns and operates a municipal waterworks system referred to herein as the System (as defined and described in Section 1 hereof); and WHEREAS, the City previously determined that the City shall construct additions, improvements, extensions, renewals or replacements to the System (the “Project”); and WHEREAS, it has been determined previously that the Project is necessary and in the best interest of the City; and WHEREAS, under the provisions of Chapter 66 of the Wisconsin Statutes, as supplemented and amended (the “Statute”), any municipality, such as the City, may, by action of its governing body, provide for constructing, extending, adding to and improving a public utility, such as the System, from the proceeds of obligations payable from the net income and revenues derived from the operation of said utility; and WHEREAS, in connection with the issuance of the City’s Water Revenue Bonds, Series 1992, dated May 1, 1992 (the “Series 1992 Bonds”), which bonds are no longer outstanding, the Common Council of the City (the “Common Council”) duly adopted, on April 16, 1992, Resolution Number 92-195 (the “1992 Resolution”), authorizing the issuance of the Series 1992 Bonds and providing, pursuant to Sections 12, 13, 14, 15, 16, 17, 18, 21 and 24 thereof (the “Original Prior Senior Revenue Bonds Provisions”), among other things, for (i) the creation of the funds and accounts to properly allocate the revenues of the System and secure the payment of the principal of and interest on the Series 1992 Bonds, (ii) the application of the revenues of the System among such accounts and funds, (iii) covenants of the City regarding the operation of the System for the benefit of the holders of the Series 1992 Bonds, (iv) the issuance of bonds on a parity with the Series 1992 Bonds, (v) the equality of lien of bonds issued payable from the revenues of the System, (vi) limitations on the modification of the 1992 Resolution, (vii) the remedies of the holders of the Series 1992 Bonds, and (viii) authorizing the defeasance of the Series 1992 Bonds; and -2- WHEREAS, in connection with the issuance of the City’s Refunding Water Revenue Bonds, Series 1996, dated January 1, 1996, which bonds are no longer outstanding, the Common Council duly adopted, on December 19, 1995, Resolution Number 95-444 (the “1995 Resolution”), which, among other things, modified the Original Prior Senior Revenue Bonds Provisions with respect to the definition of “Minimum Debt Service Reserve Requirement” (the Original Prior Senior Revenue Bonds Provisions as modified by the 1995 Resolution being referred to herein as the “Prior Senior Revenue Bond Provisions”); and WHEREAS, the City has heretofore issued and has outstanding its Water System Revenue Bonds, Series 2012F, dated November 15, 2012 (the “Series 2012F Bonds”), Water System Revenue Bonds, Series 2013E, dated December 11, 2013 (the “Series 2013E Bonds”), Water System Revenue Bonds, Series 2014E, dated November 19, 2014 (the “Series 2014E Bonds”), Water System Revenue Bonds, Series 2015E, dated September 15, 2015 (the “Series 2015E Bonds”), Water System Revenue Refunding Bonds, Series 2016F, dated July 20, 2016 (the “Series 2016F Bonds”), Water System Revenue Refunding Bonds, Series 2016G, dated October 6, 2016 (the “Series 2016G Bonds”), Water System Revenue Bonds, Series 2017C, dated July 6, 2017 (the “Series 2017C Bonds”), Water System Revenue Bonds, Series 2019D, dated July 16, 2019 (the “Series 2019D Bonds”), Water System Revenue Bonds, Series 2020D, dated July 16, 2020 (the “Series 2020D Bonds”), Water System Revenue Bonds, Series 2021D, dated July 14, 2021 (the “Series 2021D Bonds”), Water System Revenue Refunding Bonds, Series 2021G, dated November 18, 2021 (the “Series 2021G Bonds”), and Water System Revenue Bonds, Series 2022D, dated July 21, 2022 (the “Series 2022D Bonds”), and Water System Revenue Bonds, Series 202__, dated June 22, 2023 (the “Series 202__ Bonds” and, together with the Series 2013E Bonds, the Series 2014E Bonds, the Series 2015E Bonds, the Series 2016F Bonds, the Series 2016G Bonds, the Series 2017C Bonds, the Series 2019D Bonds, the Series 2020D Bonds, the Series 2021D Bonds, and the Series 2022D Bonds, the “Prior Senior Revenue Bonds”); and WHEREAS, the Prior Senior Revenue Bonds (i) were issued pursuant to resolutions duly adopted by the Common Council on the dates, (ii) were originally issued in the amounts, and (iii) are currently outstanding in the amounts as follows: -3- SERIES RESOLUTION NO. DATE OF ADOPTION ORIGINAL AMOUNT CURRENTLY OUTSTANDING AMOUNT Series 2013E Bonds 13-478(1) October 22, 2013 $ 3,785,000 $1,435,000 Series 2014E Bonds 14-477(2) October 28, 2014 3,795,000 1,315,000 Series 2015E Bonds 15-401(3) August 25, 2015 6,660,000 4,235,000 Series 2016F Bonds 16-321(4) June 28, 2016 6,835,000 4,475,000 Series 2016G Bonds 16-453(5) September 13, 2016 11,690,000 3,595,000 Series 2017C Bonds 17-298(6) June 13, 2017 8,880,000 6,005,000 Series 2019D Bonds 19-354(7) June 25, 2019 8,220,000 5,675,000 Series 2020D Bonds 20-269(8) June 23, 2020 5,525,000 4,690,000 Series 2021D Bonds 21-331(9) June 22, 2021 5,605,000 4,950,000 Series 2021G Bonds 21-493(10) September 28, 2021 2,755,000 2,270,000 Series 2022D Bonds 22-273(11) June 28, 2022 8,315,000 7,770,000 Series 2023C Bonds 23-362(12) May 23, 2023 6,935,000 6,735,000 ______________________________ (1) Such resolution, as supplemented by Resolution No. 13-478 adopted by the Common Council on October 22, 2013, providing for the issuance of the Series 2013E Bonds being referred to herein as the “2013E Resolution”. (2) Such resolution providing for the issuance of the Series 2014E Bonds being referred to herein as the “2014E Resolution”. (3) Such resolution providing for the issuance of the Series 2015E Bonds being referred to herein as the “2015E Resolution”. (4) Such resolution providing for the issuance of the Series 2016F Bonds being referred to herein as the “2016F Resolution”. (5) Such resolution, as supplemented by Resolution No. 16-453 adopted by the Common Council on September 13, 2016, providing for the issuance of the Series 2016G Bonds being referred to herein as the “2016G Resolution”. (6) Such resolution providing for the issuance of the Series 2017C Bonds being referred to herein as the “2017C Resolution”. (7) Such resolution providing for the issuance of the Series 2019D Bonds being referred to herein as the “2019D Resolution”. (8) Such resolution providing for the issuance of the Series 2020D Bonds being referred to herein as the “2020D Resolution”. (9) Such resolution providing for the issuance of the Series 2021D Bonds being referred to herein as the “2021D Resolution”. (10) Such resolution, as supplemented by a notification of sale, providing for the issuance of the Series 2021G Bonds being referred to herein as the “2021G Resolution”. (11) Such resolution, as supplemented by a notification of sale, providing for the issuance of the Series 2022D Bonds being referred to herein as the “2022D Resolution”. (12) Such resolution, as supplemented by a notification of sale, providing for the issuance of the Series 2023C Bonds being referred to herein as the “2023C Resolution” and, together with the 2013E Resolution, the 2014E Resolution, the 2015E Resolution, the 2016F Resolution, the 2016G Resolution, the 2017C Resolution, the 2019D Resolution, the 2020D Resolution, the 2021D Resolution, the 2021G Resolution, and the 2022D Resolution, the “Prior Senior Revenue Bond Resolutions”. WHEREAS, the Prior Senior Revenue Bond Provisions were incorporated and made a part of each of the Prior Senior Revenue Bond Resolutions with respect to each series of the Prior Senior Revenue Bonds issued pursuant thereto; and WHEREAS, the Prior Senior Revenue Bond Provisions authorize the issuance of additional bonds on parity with the Prior Senior Revenue Bonds upon compliance with certain provisions set forth therein; and WHEREAS, other than the Prior Senior Revenue Bonds, no other bonds or obligations are outstanding payable on a parity with the Prior Senior Revenue Bonds or with a lien senior to the lien of the Prior Senior Revenue Bonds from the revenues of the System; and -4- WHEREAS, the City has heretofore issued and has outstanding its Water System Revenue Bonds, Series 2008, dated December 10, 2008 (the “Junior Lien Revenue Bonds”); and WHEREAS, the 2008 Junior Lien Revenue Bonds were issued pursuant to Resolution No. 98-434 adopted by the Common Council on November 25, 2008 (the “Junior Lien Revenue Bond Resolution”), were originally outstanding in the amount of $7,287,777 and are currently outstanding in the amount of $1,819,074; and WHEREAS, the Junior Lien Revenue Bond Resolution authorizes the issuance of bonds payable from the revenues of the System superior to the lien on the Junior Lien Revenue Bonds upon compliance with the provisions of Section 11(b) of the Junior Lien Revenue Bond Resolution (the “Junior Lien Additional Bond Provisions”); and WHEREAS, it is now necessary and desirable to finance the costs of the Project through the issuance of additional bonds on parity with the Prior Senior Revenue Bonds and senior to the Junior Lien Revenue Bonds with respect to the revenues of the System; and WHEREAS, all conditions required by the Prior Senior Revenue Bond Provisions and the Junior Lien Additional Bond Provisions for the issuance of an additional series of bonds on parity with the Prior Senior Revenue Bonds and senior to the Junior Lien Revenue Bonds have been complied with, or will have been complied with prior to the issuance of the revenue bonds herein authorized; and WHEREAS, for the purpose of financing the costs of the Project and paying the costs of issuance thereof and a deposit to the Reserve Account (as defined in the 1992 Resolution, as modified by the 1995 Resolution), it is now considered desirable to authorize and sell Water System Revenue Bonds of the City (the “Bonds”), payable solely from revenues to be derived from the operation of the System, which Bonds are to be authorized and issued pursuant to the provisions of Section 66.0621 of the Wisconsin Statutes, as supplemented and amended, on a parity with the Prior Senior Revenue Bonds: NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh, Winnebago County, Wisconsin, as follows: Section 1. Incorporation of Preambles; Definitions. The Common Council hereby find that all of the recitals contained in the preambles to this Resolution are full, true and correct and do incorporate them into this Resolution by this reference. In addition to those terms defined in the preambles hereto, the following terms shall have the following meanings in this Resolution unless the text expressly or by necessary implication requires otherwise: “Current Expenses” shall mean the reasonable and necessary cost of operating, maintaining, administering and repairing the System, including water at wholesale, salaries, wages, cost of materials and supplies, insurance and audits, but shall exclude depreciation, debt service, tax equivalents, replacements and capital expenditures; -5- “Designated Representatives” shall mean the City Manager and the Finance Director of the City. “Fiscal Year” shall mean the twelve (12) month period beginning on January l of each year and ending on December 31 of the same year; “Net Revenues” shall mean gross earnings of the System after the deduction of Current Expenses; “Parity Bonds” shall mean bonds payable from the revenues of the System, other than the Bonds and the Prior Senior Revenue Bonds, issued on a parity and equality with the Bonds and the Prior Senior Revenue Bonds, pursuant to the restrictive provisions of the Prior Senior Revenue Bond Provisions; “Resolution” shall mean this Resolution as adopted by the Common Council of the City, as supplemented by the Bond Notification; “System” shall mean the entire waterworks system of the City, including all waterworks property of every nature now or hereafter owned by the City, including all improvements and extensions thereto made by the City while any of the Bonds, the Prior Senior Revenue Bonds and the Parity Bonds remain outstanding, including all real and personal property of every nature comprising part of or used or useful in connection with such waterworks system and including all appurtenances, contracts, leases, franchises and other intangibles. Section 2. Authorization, Purpose and Terms of Bonds. The issuance of not to exceed $5,775,000 aggregate principal amount of the Bonds is hereby authorized for the purpose of financing the costs of the Project and the costs of issuance thereof, as set out in the preambles to this Resolution. For the purpose of financing the costs of the Projects, there shall be issued the Bonds of the City in an aggregate principal amount not to exceed $5,775,000. The Bonds, if issued, shall be designated “Water System Revenue Bonds, Series 202__” with such other series designations and descriptions as shall be necessary to identify the Bonds as set forth in the Bond Notification (as hereinafter defined). The Bonds may be issued in one or more series, shall be dated the date of the issuance thereof as set forth in the Bond Notification, and shall also bear the date of authentication by the bond registrar and paying agent (the same being the City Treasurer of the City, the Purchaser, or a bank or trust company authorized to do business in the State as set forth in the Bond Notification) (the “Registrar”), shall be in fully registered form, shall be of $5,000 denominations each or any integral multiple thereof (but no single Bond shall represent installments of principal maturing on more than one date), or such other denominations as set forth in the Bond Notification; and shall be lettered R and numbered consecutively starting with the number one. The Bonds shall become due and payable serially or be subject to mandatory redemption (subject to option of prior redemption as hereinafter set forth) on January 1 of each of the years (not later than 2044), in the amounts and bearing interest at the rates per annum as set forth in the Bond Notification, provided, however, that (i) the maximum annual debt service -6- due on the Bonds in any year may not exceed $650,000, and (ii) the true interest cost of the Bonds may not exceed 4.75%. Any series of the Bonds may be issued as taxable bonds, such that the interest thereon shall be includible in gross income of the owners thereof for federal income tax purposes (the “Taxable Bonds”) or as tax-exempt bonds, such that the interest thereon shall be excludable from gross income of the owners thereof for federal income tax purposes (the “Tax-Exempt Bonds”), if so authorized under the Internal Revenue Code of 1986, as amended (the “Code”), all as set forth in the Bond Notification for such series of the Bonds. Section 3. Interest; Payment Provisions. The Bonds shall bear interest from their date or from the most recent interest payment date to which interest has been paid or duly provided for, at the rates set out above, such interest (computed upon the basis of a 360-day year consisting of twelve 30-day months) being payable on the first days of January and July of each year, commencing on the date set forth in the Bond Notification. Interest on each Bond shall be paid by check or draft of the Registrar to the person in whose name such Bond is registered at the close of business on the fifteenth day of the calendar month immediately preceding the applicable interest payment date. The principal of each Bond shall be payable in lawful money of the United States of America upon presentation and surrender of such Bond at the designated office of the Registrar. Section 4. Execution; Authentication. The Bonds shall be executed on behalf of the City with the manual or facsimile signature of the City Manager of the City and with the manual or facsimile signature of the City Clerk of the City, and sealed with the official seal of the City or a printed facsimile of said seal. In case any officer whose signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. The Bonds may be prepared in printed or typewritten form. All Bonds shall have thereon a certificate of authentication substantially in the form hereinafter set forth duly executed by the Registrar as authenticating agent of the City and showing the date of authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this Resolution unless and until such certificate of authentication shall have been duly executed by the Registrar by manual signature, and such certificate of authentication upon any such Bond shall be conclusive evidence that such Bond has been authenticated and delivered under this Resolution. The certificate of authentication on any Bond shall be deemed to have been executed by the Registrar if signed by an authorized officer of the Registrar, but it shall not be necessary that the same officer sign the certificate of authentication on all of the Bonds issued under this Resolution. Section 5. Registration of Bonds; Persons Treated as Owners. (a) The City shall cause books (the “Bond Register”) for the registration and for the transfer of the Bonds as provided in this Resolution to be kept at the designated office of the Registrar, which is hereby constituted and appointed the registrar of the City with respect to the Bonds herein authorized. The City is authorized to prepare, and the Registrar shall keep custody of, multiple Bond blanks executed by the City for use in the transfer and exchange of Bonds. -7- Upon surrender for transfer of any Bond at the principal corporate trust office of the Registrar, duly endorsed by, or accompanied by a written instrument or instruments of transfer in form satisfactory to the Registrar and duly executed by, the registered owner or his or her attorney duly authorized in writing, the City shall execute and the Registrar shall authenticate, date and deliver in the name of the transferee or transferees a new fully registered Bond or Bonds of the same maturity of authorized denominations, for a like aggregate principal amount. Any fully registered Bond or Bonds may be exchanged at said office of the Registrar for a like aggregate principal amount of Bond or Bonds of the same maturity of other authorized denominations. The execution by the City of any fully registered Bond shall constitute full and due authorization of such Bond and the Registrar shall thereby be authorized to authenticate, date and deliver such Bond, provided, however, the principal amount of outstanding Bonds of each maturity authenticated by the Registrar shall not exceed the authorized principal amount of Bonds for such maturity less previous retirements. The Registrar shall not be required to transfer or exchange any Bond during the period beginning at the close of business on the 15th day of the month next preceding any interest payment date on such Bond and ending at the opening of business on such interest payment date, nor to transfer or exchange any Bond after notice calling such Bond for redemption has been mailed, nor during a period of fifteen (15) days next preceding mailing of a notice of redemption of any Bonds. The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of the principal of or interest on any Bond shall be made only to or upon the order of the registered owner thereof or his or her legal representative. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. No service charge shall be made for any transfer or exchange of Bonds, but the City or the Registrar may require payment of a sum sufficient to cover any tax or other governmental charge that may be imposed in connection with any transfer or exchange of Bonds except in the case of the issuance of a Bond or Bonds for the unredeemed portion of a Bond surrendered for redemption. (b) Global Book-Entry System. The Bonds shall be initially issued in the form of a separate single fully registered Bond for each of the maturities of the Bonds determined as described in Section 2 hereof. Unless otherwise requested by any Purchaser, upon initial issuance, the ownership of each such Bond shall be registered in the Bond Register in the name of Cede & Co., or any successor thereto (“Cede”), as nominee of The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). All of the outstanding Bonds shall be registered in the Bond Register in the name of Cede, as nominee of DTC, except as hereinafter provided. The Mayor, the City Manager, the Treasurer, the Director of Finance and any other business official of the City and the Registrar are each authorized to execute and deliver, on behalf of the City, such letters to or agreements with DTC as shall be necessary to effectuate such book-entry system (any such letter or agreement being referred to herein as the “Representation Letter”), which Representation Letter may provide for the payment of principal of or interest on the Bonds by wire transfer. -8- With respect to Bonds registered in the Bond Register in the name of Cede, as nominee of DTC, the City and the Registrar shall have no responsibility or obligation to any broker- dealer, bank or other financial institution for which DTC holds Bonds from time to time as securities depository (each such broker-dealer, bank or other financial institution being referred to herein as a “DTC Participant”) or to any person on behalf of whom such a DTC Participant holds an interest in the Bonds. Without limiting the immediately preceding sentence, the City and the Registrar shall have no responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede or any DTC Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any DTC Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register, of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any DTC Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register, of any amount with respect to the principal of or interest on the Bonds. The City and the Registrar may treat and consider the person in whose name each Bond is registered in the Bond Register as the holder and absolute owner of such Bond for the purpose of payment of principal and interest with respect to such Bond, for the purpose of giving notices of redemption and other matters with respect to such Bond, for the purpose of registering transfers with respect to such Bond, and for all other purposes whatsoever. The Registrar shall pay all principal of and interest on the Bonds only to or upon the order of the respective registered owners of the Bonds, as shown in the Bond Register, or their respective attorneys duly authorized in writing, and all such payments shall be valid and effective to fully satisfy and discharge the City’s obligations with respect to payment of the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of a Bond as shown in the Bond Register, shall receive a Bond evidencing the obligation of the City to make payments of principal and interest with respect to any Bond. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede, and subject to the provisions in Section 3 hereof with respect to the payment of interest to the registered owners of Bonds at the close of business on the 15th day of the month next preceding the applicable interest payment date, the name “Cede” in this resolution shall refer to such new nominee of DTC. In the event that (i) the City determines that DTC is incapable of discharging its responsibilities described herein and in the Representation Letter, (ii) the agreement among the City, the Registrar and DTC evidenced by the Representation Letter shall be terminated for any reason or (iii) the City determines that it is in the best interests of the beneficial owners of the Bonds that they be able to obtain certificated Bonds, the City shall notify DTC and DTC Participants of the availability through DTC of certificated Bonds and the Bonds shall no longer be restricted to being registered in the Bond Register in the name of Cede, as nominee of DTC. At that time, the City may determine that the Bonds shall be registered in the name of and deposited with such other depository operating a universal book-entry system, as may be acceptable to the City, or such depository’s agent or designee, and if the City does not select such alternate universal book-entry system, then the Bonds may be registered in whatever name or names registered owners of Bonds transferring or exchanging Bonds shall designate, in accordance with the provisions of Section 5(a) hereof. Notwithstanding any other provisions of this resolution to the contrary, so long as any Bond is registered in the name of Cede, as nominee of DTC, all payments with respect to -9- principal of and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, in the name provided in the Representation Letter. Section 6. Redemption. (a) Optional Redemption. All or a portion of the Bonds of any series, if any, due on and after the date, if any, specified in the Bond Notification shall be subject to redemption prior to maturity at the option of the City from any available funds, as a whole or in part, and if in part in integral multiples of $5,000 in any order of their maturity as determined by the City (less than all of the Bonds of a single maturity to be selected by the Registrar), on the date specified in the Bond Notification, if any, and on any date thereafter, at the redemption price of par plus accrued interest to the date fixed for redemption. (b) Mandatory Redemption. The Bonds maturing on the date or dates, if any, indicated in the Bond Notification for any series of the Bonds are subject to mandatory redemption, in integral multiples of $5,000 selected by lot by the Registrar, at a redemption price of par plus accrued interest to the redemption date for the Bonds, on January 1 of the years, if any, and in the principal amounts, if any, as indicated in such Bond Notification. The principal amounts of Bonds to be mandatorily redeemed in each year may be reduced through the earlier optional redemption thereof, with any partial optional redemptions of such Bonds credited against future mandatory redemption requirements in such order of the mandatory redemption dates as the City may determine. In addition, on or prior to the 60th day preceding any mandatory redemption date, the Registrar may, and if directed by the Common Council shall, purchase Bonds required to be retired on such mandatory redemption date. Any such Bonds so purchased shall be cancelled and the principal amount thereof shall be credited against the mandatory redemption required on such next mandatory redemption date. (c) General. The Bonds shall be redeemed only in the principal amount of $5,000 and integral multiples thereof. The City shall, at least forty-five (45) days prior to any optional redemption date (unless a shorter time period shall be satisfactory to the Registrar) notify the Registrar of such redemption date and of the principal amount and maturity or maturities of Bonds to be redeemed. For purposes of any redemption of less than all of the outstanding Bonds of a single maturity, the particular Bonds or portions of Bonds to be redeemed shall be selected by lot by the Registrar from the Bonds of such maturity by such method of lottery as the Registrar shall deem fair and appropriate; provided that such lottery shall provide for the selection for redemption of Bonds or portions thereof so that any $5,000 Bond or $5,000 portion of a Bond shall be as likely to be called for redemption as any other such $5,000 Bond or $5,000 portion. The Registrar shall make such selection upon the earlier of the irrevocable deposit of funds with an escrow agent sufficient to pay the redemption price of the Bonds to be redeemed or the time of the giving of official notice of redemption. The Registrar shall promptly notify the City in writing of the Bonds or portions of Bonds selected for redemption and, in the case of any Bond selected for partial redemption, the principal amount thereof to be redeemed. Section 7. Redemption Procedure. Unless waived by any holder of Bonds to be redeemed, notice of the call for any such redemption shall be given by the Registrar on behalf of -10- the City by mailing the redemption notice by first class mail at least thirty (30) days and not more than sixty (60) days prior to the date fixed for redemption to the registered owner of the Bond or Bonds to be redeemed at the address shown on the Bond Register or at such other address as is furnished in writing by such registered owner to the Registrar. All notices of redemption shall state: (1) the date fixed for redemption, (2) the redemption price, (3) if less than all outstanding Bonds are to be redeemed, the identification, including CUSIP numbers (and, in the case of any partial redemption, the respective principal amounts) of the Bonds to be redeemed, (4) that on the date fixed for redemption the redemption price will become due and payable upon each such Bond or portion thereof called for redemption, and that interest thereon shall cease to accrue from and after said date, and (5) the place where such Bonds are to be surrendered for payment of the redemption price, which place of payment shall be the designated office of the Registrar. Unless moneys sufficient to pay the redemption price of the Bonds to be redeemed at the option of the City shall have been received by the Registrar prior to the giving of such notice of redemption, such notice may, at the option of the City, state that said redemption shall be conditional upon the receipt of such moneys by the Registrar on or prior to the date fixed for redemption. If such moneys are not received, such notice shall be of no force and effect, the City shall not redeem such Bonds, and the Registrar shall give notice, in the same manner in which the notice of redemption shall have been given, that such moneys were not so received and that such Bonds will not be redeemed. Otherwise, prior to any redemption date, the City shall deposit with the Registrar an amount of money sufficient to pay the redemption price of all the Bonds or portions of Bonds which are to be redeemed on that date. Subject to the provisions for a conditional redemption described above, notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified, and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds for redemption in accordance with said notice, such Bonds shall be paid by the Registrar at the redemption price. Installments of interest due on or prior to the redemption date shall be payable as herein provided for payment of interest. Upon surrender for any partial redemption of any Bond, there shall be prepared for the registered holder a new Bond or Bonds of the same maturity in the amount of the unpaid principal. If any Bond or portion of Bond called for redemption shall not be so paid upon surrender thereof for redemption, the principal shall, until paid, bear interest from the redemption date at -11- the rate borne by the Bond or portion of Bond so called for redemption. All Bonds which have been redeemed shall be cancelled and destroyed by the Registrar and shall not be reissued. Section 8. Payable Solely from Net Revenues. The Bonds, the Prior Senior Revenue Bonds and any Parity Bonds, together with premium (if any) and interest thereon, shall be payable only out of the Water Utility Special Redemption Fund as hereinafter provided, and shall be a valid claim of the owners thereof only against the Water Utility Special Redemption Fund and from the Net Revenues pledged to such fund, and on a parity with the Prior Senior Revenue Bonds; and sufficient revenues are hereby pledged to the Water Utility Special Redemption Fund, and shall be used for no purpose other than to pay the principal of, premium (if any) and interest on the Bonds, the Prior Senior Revenue Bonds and any Parity Bonds as the same fall due. Section 9. Form of Bonds. The Bonds, the certificate of authentication to be endorsed thereon and the form of assignment to be endorsed thereon are all to be in substantially the following forms with necessary and appropriate variations, omissions and insertions as permitted or required by this Resolution: -12- [FORM OF BOND] UNITED STATES OF AMERICA STATE OF WISCONSIN COUNTY OF WINNEBAGO CITY OF OSHKOSH WATER SYSTEM REVENUE BOND, SERIES 202__ NO.______ $____________ RATE OF INTEREST MATURITY DATE DATED DATE CUSIP NUMBER _____% January 1, 20__ ____________ REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: KNOW ALL MEN BY THESE PRESENTS: That the City of Oshkosh, in the County of Winnebago and the State of Wisconsin (the “City”), hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner hereinabove identified, or registered assigns as hereinafter provided, on the Maturity Date hereinabove identified, solely from the revenues hereinafter specified, the Principal Amount hereinabove identified and from the same source to pay interest (computed on the basis of a 360-day year consisting of twelve 30-day months) on such Principal Amount from the date of this Bond or from the most recent interest payment date to which interest has been paid at the Rate of Interest per annum hereinabove identified on January 1 and July 1 of each year, commencing on ______________, until said Principal Amount is paid, except as the provisions hereinafter set forth with respect to redemption prior to maturity may be and become applicable to this Bond. The principal of this Bond is payable in lawful money of the United States of America only upon presentation and surrender of this Bond at the designated office of the ________________________, as registrar and paying agent, or any successor thereto (the “Registrar”). Payment of each installment of interest shall be made to the Registered Owner hereof who shall appear on the registration books of the City maintained by the Registrar at the close of business on the fifteenth day of the calendar month next preceding the applicable interest payment date, and shall be paid by check or draft of the Registrar mailed to such Registered Owner at his address as it appears on such registration books or at such other address as may be furnished in writing by such Registered Owner to the Registrar. -13- This Bond is one of an authorized issue of Water System Revenue Bonds, Series 202__, of like date, aggregating the principal amount of $____________ (the “Bonds”) and issued to pay the cost of financing additions to, extensions of and improvements to the waterworks system of the City, pursuant to Article XI, Section 3 of the Wisconsin Constitution and Section 66.0621, Wisconsin Statutes, as supplemented and amended, and a resolution adopted by the Common Council of the City (the “Common Council”) on November 12, 2024 (as supplemented by a notification of sale, the “Bond Resolution”), and is payable, together with the Prior Senior Revenue Bonds (as defined in the Bond Resolution), only from the net income and revenues to be derived from the operation of said waterworks system of the City, which net income and revenues have been set aside as a special fund for that purpose and identified as the “Water Utility Special Redemption Fund.” This Bond is issued pursuant to resolutions adopted by the Common Council on April 16, 1992 and December 19, 1995, the Bond Resolution, and the Prior Senior Revenue Bond Resolutions (as defined in the Bond Resolution), and does not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation or provision. Reference is hereby made to said resolutions for a more complete statement of the revenues from which and conditions under which this Bond is payable, a statement of the conditions on which obligations may hereafter be issued on a parity with this Bond, and the general covenants and provisions pursuant to which this Bond has been issued. [Optional and Mandatory Redemption Provisions to be inserted as applicable]. Notice of any intended redemption shall be sent by first class mail, postage prepaid, not less than thirty (30) days nor more than sixty (60) days prior to the date fixed for redemption to the registered owner of each Bond to be redeemed (in whole or in part) at the address shown on the registration books of the City maintained by the Registrar or at such other address as is furnished in writing by such registered owner to the Registrar. Such notice of optional redemption may be conditional as provided in the Bond Resolution. When so called for redemption, this Bond, or the portion thereof being so called for redemption, will cease to bear interest on the specified redemption date, provided funds for redemption are on deposit at the place of payment at that time, and shall not be deemed to be outstanding. This Bond is transferable by the Registered Owner hereof in person or by his attorney duly authorized in writing at the designated office of the Registrar, but only in the manner, subject to the limitations and upon payment of the charges provided in the authorizing resolution, and upon surrender and cancellation of this Bond. Upon such transfer a new Bond or Bonds of authorized denominations of the same maturity and interest rate and for the same aggregate principal amount will be issued to the transferee in exchange for this Bond. The Bonds are issuable in fully registered form in the denomination of $5,000 each or integral multiples thereof. This Bond may be exchanged at the designated office of the Registrar for a like aggregate principal amount of Bonds of the same maturity and interest rate of other authorized denominations, upon the terms set forth in the authorizing resolution. The City and the Registrar may deem and treat the Registered Owner as the absolute owner hereof for the purpose of receiving payment of or on account of principal hereof, -14- premium, if any, hereon and interest due hereon and for all other purposes and neither the City nor the Registrar shall be affected by any notice to the contrary. It is hereby certified, recited and declared that all acts, conditions and things required to be done, exist, happen and be performed precedent to and in the issuance of this Bond have been done, have existed, have happened and have been performed in due time, form and manner as required by the Constitution and the laws of the State of Wisconsin, and that sufficient of the net income and revenues to be received by the City from the operation of the waterworks system owned and operated by the City has been pledged to and will be set aside into a special fund for the payment of the principal of and interest on this Bond. This Bond shall not be valid or become obligatory for any purpose until the certificate of authentication hereon shall have been signed by the Registrar. IN WITNESS WHEREOF the City of Oshkosh, Winnebago County, Wisconsin, by its Common Council, has caused this Bond to be executed with the duly authorized manual or facsimile signature of its City Manager and with the duly authorized manual or facsimile signature of its City Clerk and its official seal or a facsimile thereof to be impressed or reproduced hereon, as of the Dated Date hereinabove identified. ___________________________________ _________________________________ City Clerk City Manager [SEAL] CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the within mentioned Resolution, and is one of the Water System Revenue Bonds, Series 202__, of the City of Oshkosh, Winnebago County, Wisconsin. Date of Authentication: _______________, 20__ _________________________ By ____________________________________ Authorized Signatory * * * -15- The following abbreviations, when used in the inscription on the face of the within Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM — as tenants in common TEN ENT — as tenants by the entirety JT TEN — as joint tenants with right of survivorship and not as tenants in common UNIF GIFT/TRANS MIN ACT- _____________ Custodian ______________ (Cust) (Minor) under Uniform Gifts/Trans to Minors Act ____________________________________ (State) Additional abbreviations may also be used though not listed above. ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto ______________________________________________________________________________ ______________________________________________________________________________ (Name and Address of Assignee) the within Bond and does hereby irrevocably constitute and appoint _______________________ ______________________________________________________________________________ its successor as Registrar to transfer the said Bond on the books kept for registration thereof with full power of substitution in the premises. Dated: _________________________ _________________________ NOTICE: The signature to this assignment must correspond with the name of the registered owner as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever. Signature Guaranteed: _________________________ NOTICE: Signature(s) must be guaranteed by an “eligible guarantor institution” meeting the requirements of the Registrar, which requirements include membership or participation in STAMP or such other “signature guaranty program” as may be determined by the Registrar in addition to or in substitution for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. Section 10. Application of Certain Provisions of the 1992 Resolution and the 1995 Resolution. The Bonds shall be issued in compliance with and under authority of the provisions of the 1992 Resolution, the 1995 Resolution and the Prior Senior Revenue Bond Resolutions, so as to be on a parity with the Prior Senior Revenue Bonds. All of the Prior Senior Revenue Bond Provisions, specifically Sections 12, 13, 14, 15, 16, 17, 18, 21 and 24 of the 1992 Resolution and Section 10 of the 1995 Resolution, shall be applicable to the Bonds as if said provisions were set -16- out in full in this Resolution, and such provisions shall continue to be so applicable until all of the Bonds shall have been retired both as to principal and interest. It is hereby determined that the present and future requirements of all funds and accounts under the 1992 Resolution shall be determined from time to time by the Common Council of the City in accordance with prudent public utility management practices and further provided, that money in the Water Utility Revenue Fund shall be deposited in the Water Utility Special Redemption Fund in amounts at all times sufficient to provide for the payment when due of the principal of, premium (if any) and interest on the Bonds, the Prior Senior Revenue Bonds and the Parity Bonds. It is the express intent and determination of this Common Council that the amount of money to be deposited in the Water Utility Special Redemption Fund shall in any event be sufficient to pay the interest on the Bonds, the Prior Senior Revenue Bonds and the Parity Bonds as the same accrues and to retire such bonds at maturity, and to provide the monthly amounts payable into the Reserve Account, notwithstanding the distribution of revenues herein allotted to such fund in the manner above provided. Section 11. Prior Lien Bonds; Parity Bonds. The City will issue no bonds or obligations of any kind or nature payable from or enjoying a lien on the revenues or the property of the System having a priority over the Bonds, but may issue Parity Bonds on the terms and conditions set out in Section 16 of the 1992 Resolution. Section 12. Sale of Bonds. The Designated Representatives are hereby authorized to proceed not later than the 12th day of May, 2025, without any further authorization or direction from the Council, to sell the Bonds upon the terms prescribed in this Resolution. The Bonds hereby authorized shall be executed as in this Resolution provided as soon after the delivery of the Bond Notification as may be, and thereupon be deposited with the City Treasurer, and, after authentication thereof by the Bond Registrar, be by said City Treasurer delivered to the purchaser or purchasers thereof (each, a “Purchaser”) upon receipt of the purchase price therefor, the same being not less than 98.75% of the principal amount of the Bonds (exclusive of original issue discount) on a series by series basis. The Purchaser or Purchasers for the Bonds shall be the best bidder for the Bonds at a competitive sale conducted by Ehlers & Associates, Inc. Prior to the sale of the Bonds, the Mayor, City Manager, City Treasurer or any other business official of the City is hereby authorized to approve and execute a commitment for the purchase of a Municipal Bond Insurance Policy (as hereinafter defined), to further secure the Bonds, as long as the present value of the fee to be paid for the Municipal Bond Insurance Policy (using as a discount rate the expected yield on the Bonds treating the fee paid as interest on the Bonds) is less than the present value of the interest reasonably expected to be saved on the Bonds over the term of the Bonds as a result of the Municipal Bond Insurance Policy. Upon the sale of the Bonds, the Designated Representatives shall prepare a Notification of Sale, which shall include the pertinent details of sale as provided herein (the “Bond Notification”). In the Bond Notification, the Designated Representatives shall find and -17- determine that the Bonds have been sold at such price and shall have the terms as set forth therein. The Bond Notification shall be entered into the records of the City and made available to the Common Council at the next regular meeting thereof; but such action shall be for information purposes only, and the Common Council shall have no right or authority at such time to approve or reject such sale as evidenced in the Bond Notification. Upon the sale of the Bonds, as evidenced by the execution and delivery of the Bond Notification by the Designated Representatives, the Mayor, City Clerk, City Manager, City Treasurer and any other officer of the City, as shall be appropriate, shall be and are hereby authorized and directed to approve or execute, or both, such documents of sale of the Bonds as may be necessary, including, without limitation, the contract for the sale of the Bonds between the City and the Purchaser (the “Purchase Contract”), which may be evidenced by an executed bid form, term sheet or other document requested by a Purchaser. The use by the Purchaser of any Preliminary Official Statement and any final Official Statement relating to the Bonds (the “Official Statement”) is hereby ratified, approved and authorized; the execution and delivery of the Official Statement is hereby authorized; and the officers of the Common Council are hereby authorized to take any action as may be required on the part of the City to consummate the transactions contemplated by the Purchase Contract, this Resolution, said Preliminary Official Statement, the Official Statement and the Bonds. The City is authorized to advertise for the sale of the Bonds in any newspaper as the City shall determine. Section 13. Disposition of Bond Proceeds. The proceeds from the sale of the Bonds shall be disbursed as follows and not otherwise: (a) Accrued interest on the Bonds, if any, shall be deposited in the Interest and Principal Account of the Water Utility Special Redemption Fund. (b) Into the Reserve Account, an amount equal to the amount necessary, if any, to cause the balance on deposit therein to equal the Debt Service Reserve Requirement. (c) The balance of the principal proceeds of the Bonds shall be deposited in a special fund, and used solely for the purpose of financing the costs of the Project, including paying the costs of issuance of the Bonds. Section 14. Federal Tax Matters. The City hereby further covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Tax- Exempt Bonds) if taking, permitting or omitting to take such action would cause any of the Tax- Exempt Bonds to be an arbitrage bond or a private activity bond within the meaning of the Code, or would otherwise cause the interest on the Tax-Exempt Bonds to be included in the gross income of the recipients thereof for federal income tax purposes. The City acknowledges that, in the event of an examination by the Internal Revenue Service (the “IRS”) of the exemption from Federal income taxation for interest paid on the Tax-Exempt Bonds, under present rules, the City may be treated as a “taxpayer” in such examination and agrees that it will respond in a -18- commercially reasonable manner to any inquiries from the IRS in connection with such an examination. The City also agrees and covenants with the purchasers and holders of the Tax-Exempt Bonds from time to time outstanding that, to the extent possible under Illinois law, it will comply with whatever federal tax law is adopted in the future which applies to the Tax-Exempt Bonds and affects the tax-exempt status of the Tax-Exempt Bonds. The Common Council hereby authorizes the officials of the City responsible for issuing the Tax-Exempt Bonds, the same being the City Manager, the City Clerk, the City Treasurer/Finance Director, to make such further covenants and certifications regarding the specific use of the proceeds of the Tax-Exempt Bonds as approved by the Common Council and as may be necessary to assure that the use thereof will not cause the Tax-Exempt Bonds to be arbitrage bonds and to assure that the interest on the Tax-Exempt Bonds will be exempt from federal income taxation. In connection therewith, the City and the Common Council further agree: (a) through their officers, to make such further specific covenants, representations as shall be truthful, and assurances as may be necessary or advisable; (b) to consult with counsel approving the Tax-Exempt Bonds and to comply with such advice as may be given; (c) to pay to the United States, as necessary, such sums of money representing required rebates of excess arbitrage profits relating to the Tax-Exempt Bonds; (d) to file such forms, statements, and supporting documents as may be required and in a timely manner; and (e) if deemed necessary or advisable by their officers, to employ and pay fiscal agents, financial advisors, attorneys, and other persons to assist the City in such compliance. The City further recognizes that Section 149(a) of the Code requires the Bonds to be issued and to remain in fully registered form in order that the interest thereon is excludible from gross income of the owners thereof for Federal income tax purposes under laws in force at the time the Bonds are delivered. In this connection, the City agrees that it will not take any action to permit the Bonds to be issued in, or converted into, bearer or coupon form. Section 15. Duties of Registrar. If requested by the Registrar, the City Manager of the Issuer is authorized to execute, and the City Clerk of the City is authorized to attest, and said City Manager and City Clerk are hereby authorized to deliver, the Registrar’s standard form of agreement between the City and the Registrar with respect to the obligations and duties of the Registrar hereunder which shall include the following: (a) to act as Registrar, authenticating agent, paying agent and transfer agent as provided herein; (b) to give notice of redemption of Bonds as provided herein; (c) to cancel and destroy Bonds which have been paid at maturity or upon earlier redemption or submitted for exchange or transfer; (d) to furnish the City at least annually a certificate of destruction with respect to Bonds cancelled and destroyed; and -19- (e) to furnish the City at least annually an audit confirmation of Bonds paid, Bonds outstanding and payments made with respect to interest on the Bonds. The City Clerk of the City is hereby directed to file a certified copy of this Resolution with the Registrar. The City covenants that it shall at all times retain a Registrar with respect to the Bonds, that it will maintain at the designated office of such Registrar a place or places where Bonds may be presented for payment or registration of transfer or exchange, and that it shall require that the Registrar properly maintain the Bond Register and perform the other duties and obligations imposed upon it by this Resolution in a manner consistent with the standards, customs and practices of the municipal securities industry. The Registrar shall signify its acceptance of the duties and obligations imposed upon it by this Resolution by executing the certificate of authentication on any Bond, and by such execution the Registrar, shall be deemed to have certified to the City that it has all requisite power to accept and has accepted such duties and obligations. The Registrar is the agent of the City, and shall not be liable in connection with the performance of its duties, except for its own negligence or willful wrongdoing. The Registrar shall, however, be responsible for any representation in its certificate of authentication on the Bonds. Any corporation or association into which the Registrar may be converted or merged, or with which it may be consolidated, or to which it may sell or transfer its corporate trust business as a whole or substantially as a whole, or any corporation or association resulting from any such conversion, merger or consolidation to which it is a party, shall be and become successor Registrar hereunder, and vested with all the duties, powers, discretions, immunities, privileges and all other matters as was its predecessor, without the execution or filing of any instrument or any further act, deed or conveyance on the part of any of the parties hereto, anything herein to the contrary notwithstanding. Any such successor Registrar shall give notice thereof to the City and the registered owners of the Bonds. The Registrar may be removed at any time by the City by an instrument in writing delivered to the Registrar. In case the Registrar shall be removed, or shall be dissolved, or shall be in the course of dissolution or liquidation, or otherwise become incapable of acting hereunder, or in case it shall be taken under the control of any public officer or officers, or of a receiver appointed by a court, a successor may be appointed by the City by an instrument in writing, a copy of which shall be delivered to the retiring Registrar, the successor Registrar and the registered owners of the Bonds. The City shall mail notice of any such appointment made by it to each registered owner of any Bond within twenty (20) days after such appointment. Any Registrar appointed under the provisions of this Section 15 shall be a City officer or a bank or trust company with offices in the United States of America. Section 16. Equality of Lien. All of the Bonds, regardless of the installment of which they are a part and regardless of the dates of their issuance or delivery, together with the Prior -20- Senior Revenue Bonds and any Parity Bonds, shall be secured equally by a pledge of the Water Utility Special Redemption Fund and the Net Revenues allocated to the Water Utility Special Redemption Fund. Section 17. Resolution a Contract; Remedies of Owners of Bonds. The provisions of this Resolution shall constitute a contract between the City and the owner or owners of the Bonds and after the issuance of any of the Bonds, except as provided in Section 18 of the 1992 resolution, providing for modification, no change or alteration of any kind in the provisions of this Resolution may be made until all of the Bonds shall have been paid in full as to both principal and interest, except for recomputation as provided in Section 10 of the 1995 Resolution and each of the Prior Senior Revenue Bond Resolutions. The owners of any of the Bonds shall have the right in addition to all other rights, by mandamus or other suit or action in any court of competent jurisdiction, to enforce his or their rights against the City, the Common Council and any other authorized body to fix and collect rates and charges fully adequate to carry out all of the provisions and agreements contained in this Resolution, and for the appointment of a receiver for the System in the event of a default in the payment of principal or interest. Section 18. Continuing Disclosure Undertaking. The City Manager or the City Treasurer/Finance Director of the City is hereby authorized, empowered and directed to execute and deliver a Continuing Disclosure Undertaking with respect to the Bonds (the “Continuing Disclosure Undertaking”) in substantially the form as the individual executing the Continuing Disclosure Undertaking on behalf of the City shall approve, his or her execution to constitute conclusive evidence of his or her approval of the form of such Continuing Disclosure Undertaking. When the Continuing Disclosure Undertaking is executed and delivered on behalf of the City as herein provided, the Continuing Disclosure Undertaking will be binding on the City and the officers, employees and agents of the City, and the officers, employees and agents of the City are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Continuing Disclosure Undertaking, as executed. Copies of the Continuing Disclosure Undertaking shall be placed in the official records of the City, and shall be available for public inspection at the offices of the City. Notwithstanding any other provision of this Resolution to the contrary, the sole remedies for failure to comply with the Continuing Disclosure Undertaking shall be the ability of any beneficial owner of any Bond to seek mandamus or specific performance by court order, to cause the City to comply with its obligations under the Continuing Disclosure Undertaking. Section 19. Municipal Bond Insurance. In the event the payment of principal and interest on the Bonds is insured pursuant to a municipal bond insurance policy (the “Municipal Bond Insurance Policy”) issued by a bond insurer (the “Bond Insurer”), and as long as such Municipal Bond Insurance Policy shall be in full force and effect, the City and the Registrar agree to comply with such usual and reasonable provisions regarding presentment and payment of the Bonds, subrogation of the rights of the Bondholders to the Bond Insurer upon payment of the Bonds by the Bond Insurer, amendment hereof, or other terms, as approved by the City Manager and the Director of Finance or the Mayor on advice of counsel, his or her approval to -21- constitute full and complete acceptance by the City of such terms and provisions under authority of this Section. Section 20. Other Documents. The City Manager, the City Clerk and the City Treasurer/Finance Director of the City and all other officers of the City are hereby authorized to execute all documents and certificates and to take all such actions as may be necessary in connection with the authorization, issuance, sale and delivery of the Bonds and the performance of the obligations of the City hereunder and to carry out and comply with the terms of this Resolution, including without limitation the Official Statement. This Resolution and all such documents shall be in substantially the same form contemplated by this Resolution, with such changes as shall be approved by the officers executing this Resolution and said documents, the execution thereof to constitute conclusive proof of such approval. Section 21. Record-Keeping Policy and Post-Issuance Compliance Matters. On June 8, 2021, the Common Council adopted a record-keeping policy (the “Policy”) in order to maintain sufficient records to demonstrate compliance with its covenants and expectations to ensure the appropriate federal tax status for the debt obligations of the City, the interest on which is excludable from “gross income” for federal income tax purposes or which enable the City or the holder to receive federal tax benefits, including, but not limited to, qualified tax credit bonds and other specified tax credit bonds. The Common Council and the City hereby reaffirm the Policy: Section 22. Severability of Invalid Provisions. If any section, paragraph or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining sections, paragraphs and provisions of this Resolution. Section 23. Conflicting Ordinances, Resolutions and Orders Superseded. All ordinances, resolutions or orders, or parts thereof, heretofore enacted, adopted or entered, in conflict with the provisions of this Resolution shall be, and the same are hereby, superseded to the extent of such conflict, and this Resolution shall be in effect from and after its passage. -22- Adopted November 12, 2024 Approved November 12, 2024 Recorded November 12, 2024 Mayor City Clerk November 12, 2024 PRE-SALE REPORT FOR City of Oshkosh, Wisconsin $5,775,000 Water System Revenue Bonds, Series 2024B Prepared by: Ehlers N19W24400 Riverwood Drive, Suite 100 Waukesha, WI 53188 Advisors: Todd Taves, Senior Municipal Advisor Harry Allen, Municipal Advisor Jon Cameron, Senior Municipal Advisor BUILDING COMMUNITIES. IT’S WHAT WE DO. Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 1 Proposed Issue: $5,775,000 Water System Revenue Bonds, Series 2024B (the “Bonds”). Purposes: The proposed issue includes financing for the construction of water system improvements and equipment acquisition. Debt service will be paid from water revenues. Authority: The Bonds are being issued pursuant to Wisconsin Statute 66.0621. The Bonds are not general obligations of the City but are payable only from and secured by a pledge of income and revenue to be derived from the operation of the Water System. Term/Call Feature: The Bonds are being issued for a term of 20 years. Principal on the Bonds will be due on January 1 in the years 2026 through 2044. Interest will be due every six months beginning July 1, 2025. The Bonds will be subject to prepayment at the discretion of the City on January 1, 2034 or any date thereafter. Bank Qualification: Because the City is issuing more than $10,000,000 in tax-exempt obligations during the calendar year, the City will be not able to designate the Bonds as “bank qualified” obligations. Rating: The City’s most recent bond issues were rated by Moody’s Investors Service. The current rating on those bonds is “Aa3”. The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Basis for Recommendation: Based on your objectives, financial situation and need, risk tolerance, liquidity needs, experience with the issuance of Bonds and long-term financial capacity, as well as the tax status considerations related to the Bonds and the structure, timing and other similar matters related to the Bonds, we are recommending the issuance of Bonds as a suitable option. EXECUTIVE SUMMARY OF PROPOSED DEBT Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 2 Method of Sale/Placement: We are recommending the Bonds be issued as municipal securities and offered through a competitive underwriting process. You will solicit competitive bids, which we will compile on your behalf, for the purchase of the Bonds from underwriters and banks. An allowance for discount bidding will be incorporated in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce your borrowing amount. Premium Pricing: In some cases, investors in municipal bonds prefer “premium” pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered “reoffering premium.” For this issue of Bonds, any premium amount received may: be retained; used to reduce the issue size; or combination thereof. These adjustments may slightly change the true interest cost of the original bid, either up or down. We anticipate using any premium amounts received to reduce the issue size. The amount of premium allowed can be restricted in the bid specifications. Restrictions on premium may result in fewer bids, but may also eliminate large adjustments on the day of sale and unintended results with respect to debt service payment impacts. Ehlers will identify appropriate premium restrictions for the Bonds intended to achieve the City’s objectives for this financing. Parameters: The City Council will consider adoption of a Parameters Resolution on November 12, 2024, which delegates authority to the City Manager and Finance Director to accept and approve a bid for the Bonds so long as the bid meets certain parameters. These parameters are: * Issue size not to exceed $5,775,000 * Minimum Bid of 98.75% * Maximum True Interest Cost (TIC) of 4.75% * Maximum annual debt service may not exceed $650,000 per maturity Other Considerations: The Bonds will be offered with the option of the successful bidder utilizing a term bond structure. By offering underwriters the option to “term up” some of the maturities at the time of the sale, it gives them more flexibility in finding a market for your Bonds. This makes your issue more marketable, which can result in lower borrowing costs. In the event that the successful bidder utilizes a term bond structure, we recommend the City retain a paying agent Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 3 to handle responsibility for processing mandatory redemption/call notices associated with term bonds. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no refunding opportunities at this time. We will continue to monitor the market and the call dates for the City’s outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt subject to a continuing disclosure undertaking (including this issue) and this issue does not meet an available exemption from continuing disclosure, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: The City must ensure compliance with certain sections of the Internal Revenue Code and Treasury Regulations (“Arbitrage Rules”) throughout the life of the issue to maintain the tax- exempt status of the Bonds. These Arbitrage Rules apply to amounts held in construction, escrow, reserve, debt service account(s), etc., along with related investment income on each fund/account. IRS audits will verify compliance with rebate, yield restriction and records retention requirements within the Arbitrage Rules. The City’s specific arbitrage responsibilities will be detailed in the Tax Exemption Certificate and Agreement (the “Tax Compliance Document”) prepared by your Bond Attorney and provided at closing. The Bonds may qualify for one or more exception(s) to the Arbitrage Rules by meeting 1) small issuer exception, 2) spend down requirements, 3) bona fide debt service fund limits, 4) reasonable reserve requirements, 5) expenditure within an available period limitations, 6) investments yield restrictions, 7) de minimis rules, or; 8) borrower limited requirements. An Ehlers arbitrage expert will contact the City within 30 days after the sale date to review the City’s specific responsibilities for the Bonds. The City is currently receiving arbitrage services from Ehlers in relation to the Bonds. Investment of Bond Proceeds: Ehlers can assist the City in developing a strategy to invest your Bond proceeds until the funds are needed to pay project costs. Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 4 Risk Factors: Utility Revenue: In the event utility revenues are insufficient to pay debt service, the City Council is committing to consider appropriating funds from any other available sources in an amount sufficient to cover the shortfall. If it chooses to do so, the City may levy a tax to make up a shortfall. Any amount levied for this purpose is exempted from levy limits. While the City is not required to appropriate the funds necessary to remedy any shortfall in revenues needed to pay debt service, failure to do so would result in either a lack of access to capital markets in the future, or access at a substantially higher cost. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Chapman and Cutler LLP Paying Agent: U.S. Bank Trust Company, National Association Rating Agency: Moody's Investors Service, Inc. Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 5 Pre-Sale Review by City Council: November 12, 2024 Due Diligence Call to Review Official Statement: Week of November 11, 2024 Conference with Rating Agency: Week of November 11, 2024 Distribute Official Statement: November 26, 2024 Designated Officials Award Sale of the Bonds: December 3, 2024 Estimated Closing Date: December 18, 2024 Attachments Estimated Sources and Uses of Funds Estimated Debt Service Schedule Calculation of Net Revenues Available for Debt Service Estimated Revenue Debt Coverage - Impact of Financing Plan Estimated "All-In" Revenue Debt Coverage - Impact of Financing Plan Revenue Bond Index – 10-year EHLERS’ CONTACTS Todd Taves, Senior Municipal Advisor (262) 796-6173 Harry Allen, Municipal Advisor (262) 796-6182 Jon Cameron, Senior Municipal Advisor (262) 796-6179 Sue Porter, Lead Public Finance Analyst (262) 796-6167 Kathy Myers, Senior Financial Analyst (262) 796-6177 PROPOSED DEBT ISSUANCE SCHEDULE EHLERS’ CONTACTS Table 1 Capital Improvements Financing Plan City of Oshkosh, WI Presale Estimate Sale: 12/4/2024 Closing: 12/18/2024 2024 Water System Revenue Bonds Water Portion CIP Projects1 Water 9,431,200 9,431,200 Subtotal Project Costs 9,431,200 9,431,200 CIP Projects1 9,431,200 9,431,200 Less Other Available Revenues Cash Available (4,000,000) (4,000,000) Net Borrowing Requirement 5,431,200 5,431,200 Debt Service Reserve DSR Funds On Hand (4,703,643) (4,703,643) New DSR Requirement 4,937,481 4,937,481 Reserve Fund Requirement 233,839 233,839 Estimated Issuance Expenses Municipal Advisor (Ehlers)34,900 34,900 Bond Counsel (Chapman & Cutler)21,000 21,000 Rating Fee (Moody's)22,000 22,000 Maximum Underwriter's Discount 12.50 72,188 72,188 Paying Agent 850 850 Subtotal Issuance Expenses 150,938 150,938 TOTAL TO BE FINANCED 5,815,976 5,815,976 Estimated Interest Earnings 4.75%(42,997) (42,997) Assumed spend down (months)2 Rounding 2,021 2,021 NET BOND SIZE 5,775,000 5,775,000 Notes: 1)Project Total Estimates as confirmed by City officials on October 8, 2024. Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024 Page 6 Table 2 City of Oshkosh, WI Year Ending Principal Est. Rate Interest Total 2024 0 2025 0 2026 95,000 3.65% 356,027 451,027 2027 225,000 3.50% 225,496 450,496 2028 230,000 3.52% 217,510 447,510 2029 240,000 3.53% 209,226 449,226 2030 250,000 3.58% 200,515 450,515 2031 260,000 3.65% 191,295 451,295 2032 265,000 3.70% 181,648 446,648 2033 280,000 3.80% 171,425 451,425 2034 290,000 3.85% 160,523 450,523 2035 300,000 3.90% 149,090 449,090 2036 310,000 3.95% 137,118 447,118 2037 325,000 4.05% 124,414 449,414 2038 340,000 4.10% 110,863 450,863 2039 350,000 4.20% 96,543 446,543 2040 370,000 4.25% 81,330 451,330 2041 385,000 4.35% 65,094 450,094 2042 400,000 4.45% 47,820 447,820 2043 420,000 4.50% 29,470 449,470 2044 440,000 4.55% 10,010 450,010 Total 5,775,000 2,765,414 8,540,414 Notes: 1) Estimated Rate assumes October 8 "AA‐" rated sale results plus 0.75%. Allocation of Debt Service - 2024 Water System Revenue Bonds Water Portion Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024 Page 7 Table 3 As Audited 2022 As Audited 2023 Operating Revenues Public charges for services/other revenues 15,647,894 17,509,878 Operating Expenses Operating and maintenance 6,474,513 7,615,686 Depreciation and amortization 3,718,527 3,902,091 Taxes 148,385 152,240 Total Operating Expenses 10,341,425 11,670,017 Operating Income 5,306,469 5,839,861 Plus Interest on Investments (125,983)1,219,347 Plus Depreciation 3,718,527 3,902,091 NET REVENUES AVAILABLE FOR DEBT SERVICE 8,899,013 10,961,299 NOTES: Water Utility Calculation of Net Revenues Available for Debt Service Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024Page 8 Table 4 Revenue Debt Coverage - Impact of Financing Plan City of Oshkosh, WI Year Existing Debt Proposed Debt Total Debt Coverage D.S. Capacity Year $10,961,299 @ 1.2x 2023 Net Revenues 2024 6,103,397 6,103,397 1.80 3,031,019 2024 2025 6,478,498 0 6,478,498 1.69 2,655,918 2025 2026 6,299,987 451,027 6,751,014 1.62 2,383,402 2026 2027 6,293,458 450,496 6,743,953 1.63 2,390,463 2027 2028 5,587,391 447,510 6,034,901 1.82 3,099,514 2028 2029 5,431,528 449,226 5,880,754 1.86 3,253,661 2029 2030 4,971,841 450,515 5,422,356 2.02 3,712,060 2030 2031 4,949,747 451,295 5,401,042 2.03 3,733,374 2031 2032 4,538,803 446,648 4,985,451 2.20 4,148,965 2032 2033 4,224,406 451,425 4,675,831 2.34 4,458,585 2033 2034 3,913,856 450,523 4,364,379 2.51 4,770,037 2034 2035 3,719,931 449,090 4,169,021 2.63 4,965,395 2035 2036 3,570,484 447,118 4,017,602 2.73 5,116,814 2036 2037 3,108,806 449,414 3,558,220 3.08 5,576,196 2037 2038 2,676,906 450,863 3,127,769 3.50 6,006,647 2038 2039 2,146,131 446,543 2,592,674 4.23 6,541,742 2039 2040 2,148,469 451,330 2,599,799 4.22 6,534,617 2040 2041 1,835,266 450,094 2,285,359 4.80 6,849,056 2041 2042 1,483,600 447,820 1,931,420 5.68 7,202,996 2042 2043 1,132,400 449,470 1,581,870 6.93 7,552,546 2043 2044 525,300 450,010 975,310 11.24 8,159,106 2044 2045 0 0 0 N/A 9,134,416 2045 Total 81,140,206 8,540,414 89,680,620 Total Notes: Water Debt Service Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024 Page 9 Table 5 City of Oshkosh, WI Year Existing Debt Proposed Debt Total Debt Coverage1 D.S. Capacity Year $9,418,699 @ 1x 2023 Net Revenues 2024 6,493,097 6,493,097 1.45 2,925,602 2024 2025 6,727,923 0 6,727,923 1.40 2,690,776 2025 2026 6,552,980 451,027 7,004,008 1.34 2,414,691 2026 2027 6,443,892 450,496 6,894,388 1.37 2,524,311 2027 2028 5,738,935 447,510 6,186,445 1.52 3,232,254 2028 2029 5,479,097 449,226 5,928,323 1.59 3,490,376 2029 2030 5,023,319 450,515 5,473,834 1.72 3,944,865 2030 2031 5,000,016 451,295 5,451,311 1.73 3,967,388 2031 2032 4,592,703 446,648 5,039,351 1.87 4,379,348 2032 2033 4,276,806 451,425 4,728,231 1.99 4,690,468 2033 2034 3,969,681 450,523 4,420,204 2.13 4,998,495 2034 2035 3,719,931 449,090 4,169,021 2.26 5,249,678 2035 2036 3,570,484 447,118 4,017,602 2.34 5,401,097 2036 2037 3,108,806 449,414 3,558,220 2.65 5,860,479 2037 2038 2,676,906 450,863 3,127,769 3.01 6,290,930 2038 2039 2,146,131 446,543 2,592,674 3.63 6,826,025 2039 2040 2,148,469 451,330 2,599,799 3.62 6,818,900 2040 2041 1,835,266 450,094 2,285,359 4.12 7,133,340 2041 2042 1,483,600 447,820 1,931,420 4.88 7,487,279 2042 2043 1,132,400 449,470 1,581,870 5.95 7,836,829 2043 2044 525,300 450,010 975,310 9.66 8,443,389 2044 2045 0 0 0 N/A 9,418,699 2045 Total 82,645,743 8,540,414 91,186,157 Total Notes: 1) The net revenues were reduced by the $1,542,600 PILOT payment recorded in 2023 from the Water Utility to the General Fund. "All-In" Revenue Debt Coverage - Impact of Financing Plan Water Debt Service Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024 Page 10 10 YEAR TREND IN MUNICIPAL BOND INDICES Source: The Bond Buyer The Revenue Bond Index (RBI) shows the average yield on a group of revenue bonds that mature in 30 years and have an average rating equivalent to Moody’s A1 and S&P’s A+. Page 11 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Julie Calmes, Finance Director D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-589 Approve Resolution authorizing the issuance of not to exceed $4,330,000 aggregate principal amount of Sewer System Revenue Bonds of the City of Oshkosh, Winnebago County, Wisconsin, for the purpose of completing certain capital projects related to the City's sewer system, prescribing details of said bonds and the form of bond, providing for the payment of said bonds and the covenants with respect thereto, authorizing the award of said bonds to the best bidder therefor and related matters. B A C KGRO UN DBACKGROUND In order to borrow money through the bonding process, the City Council is requested to consider this resolution. This resolution authorizes staff to proceed with the preparation and documentation needed to sell the bonds and receive the proceeds. The sale of the bonds and notes will occur at least 30 days after the initial resolution is authorized. As is normal practice, the bonds and notes as outlined above will be offered to the public through competitive sales estimated to occur on December 4, 2024. If all of the parameters in the Pre-Sale Report are met, the City Manager and Finance Director are authorized to complete the sales and the terms will be finalized. We are separating the Utility borrowing from the General Obligation borrowing to match the obligations with the funds that benefit from the borrowing. This also helps manage the City's debt burden in recognition of the regulatory limit of 5% of Equalized Value for General Obligation Debt, and to reserve general obligation borrowing capacity for future needs. A N A L Y SI SANALYSIS While market conditions and specific bidders dictate what the interest rates are, the interest rate in the parameter cannot exceed 4.50% for the General Obligation Promissory Notes (2024A). The interest rate in the parameter cannot exceed 4.75% for both the Water System Revenue Bonds (2024B) and the Sewer System Revenue Bonds (2024C). FI SC A L I M P A CTFISCAL I M P A C T The $17,415,000 of General Obligation Promissory Notes will be paid off over twenty years. The Water System Revenue Bonds of $5,775,000 and the Sewer System Revenue Bonds of $4,330,000 will be paid off over twenty years. All issues will be added to the City's outstanding debt obligations. REC O M M E N D A TI ONRECOMMENDATION Staff recommends adoption of the resolutions noted above. A t t a chment sAttachments Res 24-589 Pre-Sale Report 2024C RESOLUTION NO. 24-589 A RESOLUTION authorizing the issuance of not to exceed $4,330,000 aggregate principal amount of Sewer System Revenue Bonds of the City of Oshkosh, Winnebago County, Wisconsin, for the purpose of completing certain capital projects related to the City’s sewer system, prescribing details of said bonds and the form of bond, providing for the payment of said bonds and the covenants with respect thereto, authorizing the award of said bonds to the best bidder therefor and related matters. WHEREAS, the City of Oshkosh, Winnebago County, Wisconsin (the “City”) now owns and operates a municipal sewerage system (the “System”); and WHEREAS, the City previously determined that the City shall construct additions, improvements, extensions, renewals or replacements to the System (the “Project”); and WHEREAS, it has been determined previously that the Project is necessary and in the best interest of the City; and WHEREAS, pursuant to the Constitution and the laws of the State of Wisconsin, and particularly Section 66.0621, Wisconsin Statutes, as supplemented and amended, Wisconsin cities conducting a revenue producing facility or enterprise are permitted to issue revenue bonds to finance the purchase, acquisition, construction, extension, addition, improvement, conduct, control, operation and management of such a revenue producing facility or enterprise having a maturity not in excess of forty (40) years; and WHEREAS, Section 66.0621(1)(b), Wisconsin Statutes, as supplemented and amended, provides that a “public utility” means any revenue producing facility or enterprise owned by a municipality and operated for a public purpose or undertaken by a municipality, as defined in Section 67.04(1)(b), Wisconsin Statutes, as supplemented and amended; and WHEREAS, the System is a “public utility” as aforesaid, and has now determined that it is necessary and desirable to issue its revenue bonds to finance the Project; and WHEREAS, in connection with the issuance of the City’s Taxable Sewer System Revenue Bonds, Series 2010G, dated October 14, 2010 (the “Series 2010-G Bonds”), which bonds are no longer outstanding, the Common Council of the City (the “Common Council”) duly adopted, on September 28, 2010, Resolution Number 10-309 (the “2010-G Resolution”), authorizing the issuance of the Series 2010-G Bonds and providing, pursuant to Sections 12, 13, 14, 15, 16, 17, 20 and 23 thereof (the “Prior Revenue Bonds Provisions”), among other things, for (i) the creation of the funds and accounts to properly allocate the revenues of the System and secure the payment of the principal of and interest on the Series 2010-G Bonds, (ii) the application of the revenues of the System among such accounts and funds, (iii) covenants of the City regarding the operation of the System for the benefit of the holders of the Series 2010-G Bonds, (iv) the issuance of bonds on a parity with the Series 2010-G Bonds, (v) the equality of lien of bonds -2- issued payable from the revenues of the System, (vi) limitations on the modification of the Series 2010-G Resolution, (vii) the remedies of the holders of the Series 2010-G Bonds, and (viii) authorizing the defeasance of the Series 2010-G Bonds; and WHEREAS, the City has heretofore issued and has outstanding its Sewer System Revenue Bonds, Series 2012E, dated November 16, 2012 (the “Series 2012E Bonds”), Sewer System Revenue Bonds, Series 2013D, dated December 11, 2013 (the “Series 2013D Bonds”), Sewer System Revenue Bonds, Series 2014D, dated November 19, 2014 (the “Series 2014D Bonds”), Sewer System Revenue Bonds, Series 2015D, dated September 15, 2015 (the “Series 2015D Bonds”), Sewer System Revenue Bonds, Series 2016D, dated July 6, 2016 (the “Series 2016D Bonds”), Sewer System Revenue Bonds, Series 2017D, dated July 20, 2017 (the “Series 2017D Bonds”), Sewer System Revenue Bonds, Series 2019E, dated July 16, 2019 (the “Series 2019E Bonds”), Sewer System Revenue Bonds, Series 2020E, dated July 16, 2020 (the “Series 2020E Bonds”), Sewer System Revenue Bonds, Series 2021E, dated July 14, 2021 (the “Series 2021E Bonds”), and Sewer System Revenue Bonds, Series 2022E, dated July 21, 2022 (the “Series 2022E Bonds” and, together with the Series 2012E Bonds, the Series 2013D Bonds, the Series 2014D Bonds, the Series 2015D Bonds, the Series 2016D Bonds, the Series 2017D Bonds, the 2019E Bonds, the Series 2020E Bonds and the Series 2021E Bonds, the “Prior Revenue Bonds”); and WHEREAS, the Prior Revenue Bonds (i) were issued pursuant to resolutions duly adopted by the Common Council on the dates, (ii) were originally issued in the amounts, and (iii) are currently outstanding in the amounts as follows: -3- SERIES RESOLUTION NO. DATE OF ADOPTION ORIGINAL AMOUNT CURRENTLY OUTSTANDING AMOUNT Series 2012E Bonds 12-536(1) October 23, 2012 $ 6,270,000 $ 2,545,000 Series 2013D Bonds 13-477(2) October 22, 2013 4,175,000 1,960,000 Series 2014D Bonds 14-476(3) October 28, 2014 5,980,000 2,960,000 Series 2015D Bonds 15-400(4) August 25, 2015 6,695,000 3,910,000 Series 2016D Bonds 16-287(5) June 14, 2016 10,045,000 6,050,000 Series 2017D Bonds 17-328(6) June 27, 2017 15,075,000 10,945,000 Series 2019E Bonds 19-355(7) June 25, 2019 13,990,000 9,235,000 Series 2020E Bonds 20-268(8) June 23, 2020 13,930,000 11,885,000 Series 2021E Bonds 21-332(9) June 22, 2021 13,940,000 12,480,000 Series 2022E Bonds 22-274(10) June 28, 2022 14,270,000 13,510,000 ______________________________ (1) Such resolution providing for the issuance of the Series 2012E Bonds being referred to herein as the “2012E Resolution”. (2) Such resolution, as supplemented by Resolution No. 13-512 adopted by the Common Council on November 26, 2013, providing for the issuance of the Series 2013D Bonds being referred to herein as the “2013D Resolution”. (3) Such resolution providing for the issuance of the Series 2014D Bonds being referred to herein as the “2014D Resolution”. (4) Such resolution providing for the issuance of the Series 2015D Bonds being referred to herein as the “2015D Resolution”. (5) Such resolution providing for the issuance of the Series 2016D Bonds being referred to herein as the “2016D Resolution”. (6) Such resolution providing for the issuance of the Series 2017D Bonds being referred to herein as the “2017D Resolution”. (7) Such resolution providing for the issuance of the Series 2019E Bonds being referred to herein as the “2019E Resolution. (8) Such resolution providing for the issuance of the Series 2020E Bonds being referred to herein as the “2020E Resolution”. (9) Such resolution providing for the issuance of the Series 2021E Bonds being referred to herein as the “2021E Resolution”. (10) Such resolution providing for the issuance of the Series 2022E Bonds, being referred to herein as the “2022E Resolution”, and, together with the 2012E Resolution, the 2013D Resolution, the 2014D Resolution, the 2015D Resolution, the 2016D Resolution, the 2017D Resolution, the 2019E Resolution, the 2020E Resolution and the 2021E Resolution, the “Prior Revenue Bond Resolutions”. WHEREAS, the Prior Revenue Bond Provisions were incorporated and made a part of each of the Prior Revenue Bond Resolutions with respect to each series of the Prior Revenue Bonds issued pursuant thereto; and WHEREAS, the City has heretofore issued and has outstanding its Sewerage System Revenue Bonds, Series 2014, dated May 14, 2014 (the “Prior CWLP Revenue Bonds”); and WHEREAS, the Prior CWLP Revenue Bonds were issued pursuant to Resolution No. 14- 176 duly adopted by the Common Council on April 22, 2014 (the “Prior CWLP Revenue Bond Resolution”), in the original principal amount of $5,706,185, of which $3,321,354 is currently outstanding; and WHEREAS, the Prior Revenue Bonds and the Prior CWLP Revenue Bonds have been issued on a parity with respect to the revenues of the System; and -4- WHEREAS, the Prior Revenue Bond Provisions authorize the issuance of additional bonds on parity with the Prior Revenue Bonds upon compliance with certain provisions set forth therein; and WHEREAS, the Prior CWLP Revenue Bond Resolution authorizes the issuance of additional bonds on parity with the Prior CWLP Revenue Bonds upon compliance with certain provisions set forth therein; and WHEREAS, other than the Prior Revenue Bonds and the Prior CWLP Revenue Bonds (together, the “Prior Sewer System Revenue Bonds”), no other bonds or obligations are outstanding payable on a parity with respect to the revenues of the System with the Prior Sewer System Revenue Bonds or with a lien senior to the lien of the Prior Sewer System Revenue Bonds with respect to the revenues of the System; and WHEREAS, it is now necessary and desirable to finance the costs of the Project through the issuance of additional bonds on parity with the Prior Sewer System Revenue Bonds; and WHEREAS, all conditions required by the Prior Revenue Bond Provisions and the Prior CWLP Revenue Bond Resolution for the issuance of an additional series of parity bonds have been complied with, or will have been complied with prior to the issuance of the revenue bonds herein authorized; and WHEREAS, for the purpose of financing the costs of the Project and paying the costs of issuance thereof and a deposit to the Reserve Account (as defined in the 2010-G Resolution), it is now considered desirable to authorize and sell the Sewer System Revenue Bonds of the City (the “Bonds”), payable solely from revenues to be derived from the operation of the System, which Bonds are to be authorized and issued pursuant to the provisions of Section 66.0621 of the Wisconsin Statutes, as supplemented and amended, on a parity with the Prior Sewer System Revenue Bonds: NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh, Winnebago County, Wisconsin, as follows: Section 1. Definitions. The following terms shall have the following meanings in this Resolution unless the text expressly or by necessary implication requires otherwise: “Bond Register” shall mean the books of the City kept by the Registrar to evidence the registration and transfer of the Bonds; “Designated Representatives” shall mean the City Manager and the Finance Director of the City. “Fiscal Year” shall mean the twelve (12) month period beginning on January l of each year and ending on December 3l of the same year; -5- “Net Revenues” shall mean gross earnings of the System after the deduction of Operation and Maintenance Expenses; “Operation and Maintenance Expenses” shall mean salaries, wages, cost of material and supplies, including routine repairs and renewals, management fees paid to third parties, insurance and such other reasonable current expenses as shall be determined in accordance with generally accepted accounting principles, but excluding the costs of capital expenditures, replacements, depreciation, debt service, debt service reserves (including repayments with respect thereto), special assessments or payments of or in lieu of property taxes; “Parity Bonds” shall mean bonds payable from the revenues of the System, other than the Bonds and the Prior Sewer System Revenue Bonds, issued on a parity and equality with the Bonds and the Prior Sewer System Revenue Bonds, pursuant to the restrictive provisions of the Prior Revenue Bond Resolutions and the Prior CWLP Revenue Bond Resolution; “Resolution” shall mean this Resolution as adopted by the Common Council of the City, as supplemented by the Bond Notification; “System” shall mean the entire sewerage system of the City, except as otherwise herein provided, including all real and personal property of every nature now or hereafter owned by the City, comprising part of or used or useful in connection with such sewerage system and designated by the City as being for sewerage purposes, specifically including the project described in Section 2 hereof and including all property of every nature now or hereafter owned by the City for the collection, transmission, treatment and disposal of domestic and industrial sewage and waste, including all improvements thereto and extensions thereof, located within or outside of the City, while any of the Bonds remain outstanding, including all appurtenances, contracts, leases, franchises and other intangibles. Section 2. Authorization, Purpose and Terms of Bonds. The issuance of not to exceed $4,330,000 aggregate principal amount of the Bonds is hereby authorized for the purpose of financing the costs of the Project and the costs of issuance thereof, as set out in the preambles to this Resolution. For the purpose of financing the costs of the Projects, there shall be issued the Bonds of the City in an aggregate principal amount not to exceed $4,330,000. The Bonds, if issued, shall be designated “Sewer System Revenue Bonds, Series 202__” with such other series designations and descriptions as shall be necessary to identify the Bonds as set forth in the Bond Notification (as hereinafter defined). The Bonds may be issued in one or more series, shall be dated the date of the issuance thereof as set forth in the Bond Notification, and shall also bear the date of authentication by the bond registrar and paying agent (the same being the City Treasurer of the City, the Purchaser, or a bank or trust company authorized to do business in the State as set forth in the Bond Notification) (the “Registrar”), shall be in fully registered form, shall be of $5,000 denominations each or any integral multiple thereof (but no single Bond shall represent -6- installments of principal maturing on more than one date), or such other denominations as set forth in the Bond Notification; and shall be lettered R and numbered consecutively starting with the number one. The Bonds shall become due and payable serially or be subject to mandatory redemption (subject to option of prior redemption as hereinafter set forth) on May 1 of each of the years (not later than 2044), in the amounts and bearing interest at the rates per annum as set forth in the Bond Notification, provided, however, that (i) the maximum annual debt service due on the Bonds in any year may not exceed $550,000, and (ii) the true interest cost of the Bonds may not exceed 4.75%. Any series of the Bonds may be issued as taxable bonds, such that the interest thereon shall be includible in gross income of the owners thereof for federal income tax purposes (the “Taxable Bonds”) or as tax-exempt bonds, such that the interest thereon shall be excludable from gross income of the owners thereof for federal income tax purposes (the “Tax- Exempt Bonds”), if so authorized under the Internal Revenue Code of 1986, as amended (the “Code”), all as set forth in the Bond Notification for such series of the Bonds. Section 3. Interest; Payment Provisions. The Bonds shall bear interest from their date or from the most recent interest payment date to which interest has been paid or duly provided for, at the rates set out above, such interest (computed upon the basis of a 360-day year consisting of twelve 30-day months) being payable on the first days of May and November of each year, commencing on the date set forth in the Bond Notification. Interest on each Bond shall be paid by check or draft of the Registrar to the person in whose name such Bond is registered at the close of business on the fifteenth day of the calendar month immediately preceding the applicable interest payment date. The principal of each Bond shall be payable in lawful money of the United States of America upon presentation and surrender of such Bond at the designated office of the Registrar.. Section 4. Execution; Authentication. The Bonds shall be executed on behalf of the City with the manual or facsimile signature of the City Manager of the City and with the manual or facsimile signature of the City Clerk of the City, and sealed with the official seal of the City or a printed facsimile of said seal. In case any officer whose signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. All Bonds shall have thereon a certificate of authentication substantially in the form hereinafter set forth duly executed by the Registrar as authenticating agent of the City and showing the date of authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this Resolution unless and until such certificate of authentication shall have been duly executed by the Registrar by manual signature, and such certificate of authentication upon any such Bond shall be conclusive evidence that such Bond has been authenticated and delivered under this Resolution. The certificate of authentication on any Bond shall be deemed to have been executed by the Registrar if signed by an authorized officer of the Registrar, but it shall not be necessary that the same officer sign the certificate of authentication on all of the Bonds issued under this Resolution. Section 5. Registration of Bonds; Persons Treated as Owners. (a) The City shall cause books (the “Bond Register”) for the registration and for the transfer of the Bonds as -7- provided in this Resolution to be kept at the designated office of the Registrar, which is hereby constituted and appointed the registrar of the City with respect to the Bonds herein authorized. The City is authorized to prepare, and the Registrar shall keep custody of, multiple Bond blanks executed by the City for use in the transfer and exchange of Bonds. Upon surrender for transfer of any Bond at the principal corporate trust office of the Registrar, duly endorsed by, or accompanied by a written instrument or instruments of transfer in form satisfactory to the Registrar and duly executed by, the registered owner or his or her attorney duly authorized in writing, the City shall execute and the Registrar shall authenticate, date and deliver in the name of the transferee or transferees a new fully registered Bond or Bonds of the same maturity of authorized denominations, for a like aggregate principal amount. Any fully registered Bond or Bonds may be exchanged at said office of the Registrar for a like aggregate principal amount of Bond or Bonds of the same maturity of other authorized denominations. The execution by the City of any fully registered Bond shall constitute full and due authorization of such Bond and the Registrar shall thereby be authorized to authenticate, date and deliver such Bond, provided, however, the principal amount of outstanding Bonds of each maturity authenticated by the Registrar shall not exceed the authorized principal amount of Bonds for such maturity less previous retirements. The Registrar shall not be required to transfer or exchange any Bond during the period beginning at the close of business on the 15th day of the month next preceding any interest payment date on such Bond and ending at the opening of business on such interest payment date, nor to transfer or exchange any Bond after notice calling such Bond for redemption has been mailed, nor during a period of fifteen (15) days next preceding mailing of a notice of redemption of any Bonds. The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of the principal of or interest on any Bond shall be made only to or upon the order of the registered owner thereof or his or her legal representative. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. No service charge shall be made for any transfer or exchange of Bonds, but the City or the Registrar may require payment of a sum sufficient to cover any tax or other governmental charge that may be imposed in connection with any transfer or exchange of Bonds except in the case of the issuance of a Bond or Bonds for the unredeemed portion of a Bond surrendered for redemption. (b) Global Book-Entry System. The Bonds shall be initially issued in the form of a separate single fully registered Bond for each of the maturities of the Bonds determined as described in Section 2 hereof. Unless otherwise requested by any Purchaser, upon initial issuance, the ownership of each such Bond shall be registered in the Bond Register in the name of Cede & Co., or any successor thereto (“Cede”), as nominee of The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). All of the outstanding Bonds shall be registered in the Bond Register in the name of Cede, as nominee of DTC, except as hereinafter provided. The Mayor, the City Manager, the Treasurer, the Director -8- of Finance and any other business official of the City and the Registrar are each authorized to execute and deliver, on behalf of the City, such letters to or agreements with DTC as shall be necessary to effectuate such book-entry system (any such letter or agreement being referred to herein as the “Representation Letter”), which Representation Letter may provide for the payment of principal of or interest on the Bonds by wire transfer. With respect to Bonds registered in the Bond Register in the name of Cede, as nominee of DTC, the City and the Registrar shall have no responsibility or obligation to any broker- dealer, bank or other financial institution for which DTC holds Bonds from time to time as securities depository (each such broker-dealer, bank or other financial institution being referred to herein as a “DTC Participant”) or to any person on behalf of whom such a DTC Participant holds an interest in the Bonds. Without limiting the immediately preceding sentence, the City and the Registrar shall have no responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede or any DTC Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any DTC Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register, of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any DTC Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register, of any amount with respect to the principal of or interest on the Bonds. The City and the Registrar may treat and consider the person in whose name each Bond is registered in the Bond Register as the holder and absolute owner of such Bond for the purpose of payment of principal and interest with respect to such Bond, for the purpose of giving notices of redemption and other matters with respect to such Bond, for the purpose of registering transfers with respect to such Bond, and for all other purposes whatsoever. The Registrar shall pay all principal of and interest on the Bonds only to or upon the order of the respective registered owners of the Bonds, as shown in the Bond Register, or their respective attorneys duly authorized in writing, and all such payments shall be valid and effective to fully satisfy and discharge the City’s obligations with respect to payment of the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of a Bond as shown in the Bond Register, shall receive a Bond evidencing the obligation of the City to make payments of principal and interest with respect to any Bond. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede, and subject to the provisions in Section 3 hereof with respect to the payment of interest to the registered owners of Bonds at the close of business on the 15th day of the month next preceding the applicable interest payment date, the name “Cede” in this resolution shall refer to such new nominee of DTC. In the event that (i) the City determines that DTC is incapable of discharging its responsibilities described herein and in the Representation Letter, (ii) the agreement among the City, the Registrar and DTC evidenced by the Representation Letter shall be terminated for any reason or (iii) the City determines that it is in the best interests of the beneficial owners of the Bonds that they be able to obtain certificated Bonds, the City shall notify DTC and DTC Participants of the availability through DTC of certificated Bonds and the Bonds shall no longer be restricted to being registered in the Bond Register in the name of Cede, as nominee of DTC. At that time, the City may determine that the Bonds shall be registered in the name of and deposited with such other depository operating a universal book-entry system, as may be acceptable to the City, or such depository’s agent or designee, and if the City does not select -9- such alternate universal book-entry system, then the Bonds may be registered in whatever name or names registered owners of Bonds transferring or exchanging Bonds shall designate, in accordance with the provisions of Section 5(a) hereof. Notwithstanding any other provisions of this resolution to the contrary, so long as any Bond is registered in the name of Cede, as nominee of DTC, all payments with respect to principal of and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, in the name provided in the Representation Letter. Section 6. Redemption. (a) Optional Redemption. All or a portion of the Bonds of any series, if any, due on and after the date, if any, specified in the Bond Notification shall be subject to redemption prior to maturity at the option of the City from any available funds, as a whole or in part, and if in part in integral multiples of $5,000 in any order of their maturity as determined by the City (less than all of the Bonds of a single maturity to be selected by the Registrar), on the date specified in the Bond Notification, if any, and on any date thereafter, at the redemption price of par plus accrued interest to the date fixed for redemption. (b) Mandatory Redemption. The Bonds maturing on the date or dates, if any, indicated in the Bond Notification for any series of the Bonds are subject to mandatory redemption, in integral multiples of $5,000 selected by lot by the Registrar, at a redemption price of par plus accrued interest to the redemption date for the Bonds, on May 1 of the years, if any, and in the principal amounts, if any, as indicated in such Bond Notification. The principal amounts of Bonds to be mandatorily redeemed in each year may be reduced through the earlier optional redemption thereof, with any partial optional redemptions of such Bonds credited against future mandatory redemption requirements in such order of the mandatory redemption dates as the City may determine. In addition, on or prior to the 60th day preceding any mandatory redemption date, the Registrar may, and if directed by the Common Council shall, purchase Bonds required to be retired on such mandatory redemption date. Any such Bonds so purchased shall be cancelled and the principal amount thereof shall be credited against the mandatory redemption required on such next mandatory redemption date. (c) General. The Bonds shall be redeemed only in the principal amount of $5,000 and integral multiples thereof. The City shall, at least forty-five (45) days prior to any optional redemption date (unless a shorter time period shall be satisfactory to the Registrar) notify the Registrar of such redemption date and of the principal amount and maturity or maturities of Bonds to be redeemed. For purposes of any redemption of less than all of the outstanding Bonds of a single maturity, the particular Bonds or portions of Bonds to be redeemed shall be selected by lot by the Registrar from the Bonds of such maturity by such method of lottery as the Registrar shall deem fair and appropriate; provided that such lottery shall provide for the selection for redemption of Bonds or portions thereof so that any $5,000 Bond or $5,000 portion of a Bond shall be as likely to be called for redemption as any other such $5,000 Bond or $5,000 portion. The Registrar shall make such selection upon the earlier of the irrevocable deposit of funds with an escrow agent sufficient to pay the redemption price of the Bonds to be redeemed or the time of the giving of official notice of redemption. -10- The Registrar shall promptly notify the City in writing of the Bonds or portions of Bonds selected for redemption and, in the case of any Bond selected for partial redemption, the principal amount thereof to be redeemed. Section 7. Redemption Procedure. Unless waived by any holder of Bonds to be redeemed, notice of the call for any such redemption shall be given by the Registrar on behalf of the City by mailing the redemption notice by first class mail at least thirty (30) days and not more than sixty (60) days prior to the date fixed for redemption to the registered owner of the Bond or Bonds to be redeemed at the address shown on the Bond Register or at such other address as is furnished in writing by such registered owner to the Registrar. All notices of redemption shall state: (1) the date fixed for redemption, (2) the redemption price, (3) if less than all outstanding Bonds are to be redeemed, the identification, including CUSIP numbers (and, in the case of any partial redemption, the respective principal amounts) of the Bonds to be redeemed, (4) that on the date fixed for redemption the redemption price will become due and payable upon each such Bond or portion thereof called for redemption, and that interest thereon shall cease to accrue from and after said date, and (5) the place where such Bonds are to be surrendered for payment of the redemption price, which place of payment shall be the designated office of the Registrar. Unless moneys sufficient to pay the redemption price of the Bonds to be redeemed at the option of the City shall have been received by the Registrar prior to the giving of such notice of redemption, such notice may, at the option of the City, state that said redemption shall be conditional upon the receipt of such moneys by the Registrar on or prior to the date fixed for redemption. If such moneys are not received, such notice shall be of no force and effect, the City shall not redeem such Bonds, and the Registrar shall give notice, in the same manner in which the notice of redemption shall have been given, that such moneys were not so received and that such Bonds will not be redeemed. Otherwise, prior to any redemption date, the City shall deposit with the Registrar an amount of money sufficient to pay the redemption price of all the Bonds or portions of Bonds which are to be redeemed on that date. Subject to the provisions for a conditional redemption described above, notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified, and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds for redemption in accordance with said notice, such Bonds shall be paid by the Registrar at the redemption price. Installments of interest due on or prior to the redemption date shall be -11- payable as herein provided for payment of interest. Upon surrender for any partial redemption of any Bond, there shall be prepared for the registered holder a new Bond or Bonds of the same maturity in the amount of the unpaid principal. If any Bond or portion of Bond called for redemption shall not be so paid upon surrender thereof for redemption, the principal shall, until paid, bear interest from the redemption date at the rate borne by the Bond or portion of Bond so called for redemption. All Bonds which have been redeemed shall be cancelled and destroyed by the Registrar and shall not be reissued. Section 8. Payable Solely from Net Revenues. The Bonds, the Prior Sewer System Revenue Bonds and any Parity Bonds, together with premium (if any) and interest thereon, shall be payable only out of the Special Redemption Fund as hereinafter provided, and shall be a valid claim of the owners thereof only against the Special Redemption Fund and from the revenues pledged to such fund, and on a parity with the Prior Sewer System Revenue Bonds; and sufficient revenues are hereby pledged to the Special Redemption Fund, and shall be used for no purpose other than to pay the principal of, premium (if any) and interest on the Bonds, the Prior Sewer System Revenue Bonds and any Parity Bonds as the same fall due. Section 9. Form of Bonds. The Bonds, the certificate of authentication to be endorsed thereon and the form of assignment to be endorsed thereon are all to be in substantially the following forms with necessary and appropriate variations, omissions and insertions as permitted or required by this Resolution, including any reordering or other modifications required if the Bonds are printed on a single side: -12- (FORM OF BOND) UNITED STATES OF AMERICA STATE OF WISCONSIN COUNTY OF WINNEBAGO CITY OF OSHKOSH SEWER SYSTEM REVENUE BOND, SERIES 202___ NO.______ $____________ RATE OF INTEREST MATURITY DATE DATED DATE CUSIP NUMBER _____% May 1, _____ __________, 20__ REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: KNOW ALL MEN BY THESE PRESENTS: That the City of Oshkosh, in the County of Winnebago and the State of Wisconsin (the “City”), hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner hereinabove identified, or registered assigns as hereinafter provided, on the Maturity Date hereinabove identified, solely from the revenues hereinafter specified, the Principal Amount hereinabove identified and from the same source to pay interest (computed on the basis of a 360-day year consisting of twelve 30-day months) on such Principal Amount from the date of this Bond or from the most recent interest payment date to which interest has been paid at the Rate of Interest per annum hereinabove identified on May 1 and November 1 of each year, commencing on ___________, 20__, until said Principal Amount is paid, except as the provisions hereinafter set forth with respect to redemption prior to maturity may be and become applicable to this Bond. The principal of this Bond is payable in lawful money of the United States of America only upon presentation and surrender of this Bond at the designated office of _____________________, as registrar and paying agent, or any successor thereto (the “Registrar”). Payment of each installment of interest shall be made to the Registered Owner hereof who shall appear on the registration books of the City maintained by the Registrar at the close of business on the fifteenth day of the calendar month next preceding the applicable interest payment date, and shall be paid by check or draft of the Registrar mailed to such Registered Owner at his address as it appears on such registration books or at such other address as may be furnished in writing by such Registered Owner to the Registrar. -13- This Bond is one of an authorized issue of Sewer System Revenue Bonds, Series 20____, of like date, aggregating the principal amount of $_________________ (the “Bonds”) and issued to pay the cost of financing additions to, extensions of and improvements to the sewerage system of the City and to refund certain outstanding municipal obligations of the City, pursuant to Article XI, Section 3 of the Wisconsin Constitution and Section 66.0621, Wisconsin Statutes, as supplemented and amended, and a resolution adopted by the Common Council of the City (the “Common Council”) on November 12, 2024 (the “Bond Resolution”), and is payable, together with the Prior Sewer System Revenue Bonds (as defined in the Bond Resolution), only from the income and revenues to be derived from the operation of said sewerage system of the City, which net income and revenues have been set aside as a special fund for that purpose and identified as the “Sewer Utility Special Redemption Fund.” This Bond is issued pursuant to the resolution adopted by the Common Council of the City on October 14, 2010, the Prior Revenue Bond Resolutions and the Prior CWLP Revenue Bond Resolution and does not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation or provision. Reference is hereby made to said resolutions for a more complete statement of the revenues from which and conditions under which this Bond is payable, a statement of the conditions on which obligations may hereafter be issued on a parity with this Bond, and the general covenants and provisions pursuant to which this Bond has been issued. Bonds of the issue of which this Bond is one maturing on and after May 1, 20__, are subject to redemption prior to maturity at the option of the City as a whole, or in part in such order of maturity as the City shall specify (in integral multiples of $5,000, less than all the Bonds of a single maturity to be selected by the Registrar in such manner as it shall deem fair and appropriate) on May 1, 20__, and on any date thereafter, at the redemption price of 100% of the principal amount thereof being redeemed plus accrued interest to the date fixed for redemption. The Bonds maturing on May 1, 20__ shall be subject to mandatory sinking fund redemption, in integral multiples of $5,000 selected by the Registrar, at a redemption price of 100% of the principal amount thereof being redeemed plus accrued interest to the date fixed for redemption, on May 1 of the following years and in the following amounts: REDEMPTION DATE MAY 1 PRINCIPAL AMOUNT OF REDEMPTION 20__ 20__* ______________________________ * Maturity Notice of any intended redemption shall be sent by first class mail, postage prepaid, not less than thirty (30) days nor more than sixty (60) days prior to the date fixed for redemption to the registered owner of each Bond to be redeemed (in whole or in part) at the address shown on the registration books of the City maintained by the Registrar or at such other address as is furnished in writing by such registered owner to the Registrar. Such optional notice of redemption may be conditional as provided in the authorizing resolution. When so called for -14- redemption, this Bond, or the portion thereof being so called for redemption, will cease to bear interest on the specified redemption date, provided funds for redemption are on deposit at the place of payment at that time, and shall not be deemed to be outstanding. This Bond is transferable by the Registered Owner hereof in person or by his attorney duly authorized in writing at the designated office of the Registrar, but only in the manner, subject to the limitations and upon payment of the charges provided in the authorizing resolution, and upon surrender and cancellation of this Bond. Upon such transfer, a new Bond or Bonds of authorized denominations of the same maturity and interest rate and for the same aggregate principal amount will be issued to the transferee in exchange for this Bond. The Bonds are issuable in fully registered form in the denomination of $5,000 each or integral multiples thereof. This Bond may be exchanged at the designated office of the Registrar for a like aggregate principal amount of Bonds of the same maturity and interest rate of other authorized denominations, upon the terms set forth in the authorizing resolution. The City and the Registrar may deem and treat the Registered Owner as the absolute owner hereof for the purpose of receiving payment of or on account of principal hereof, premium, if any, hereon and interest due hereon and for all other purposes and neither the City nor the Registrar shall be affected by any notice to the contrary. It is hereby certified, recited and declared that all acts, conditions and things required to be done, exist, happen and be performed precedent to and in the issuance of this Bond have been done, have existed, have happened and have been performed in due time, form and manner as required by the Constitution and the laws of the State of Wisconsin, and that sufficient of the net income and revenues to be received by the City from the operation of the sewerage system owned and operated by the City has been pledged to and will be set aside into a special fund for the payment of the principal of and interest on this Bond. This Bond shall not be valid or become obligatory for any purpose until the certificate of authentication hereon shall have been signed by the Registrar. IN WITNESS WHEREOF the City of Oshkosh, Winnebago County, Wisconsin, by its Common Council, has caused this Bond to be executed with the duly authorized manual or facsimile signature of its City Manager and with the duly authorized manual or facsimile signature of its City Clerk and its official seal or a facsimile thereof to be impressed or reproduced hereon, as of the Dated Date hereinabove identified. ___________________________________ _________________________________ City Clerk City Manager [SEAL] -15- CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the within mentioned Resolution, and is one of the Sewer System Revenue Bonds, Series 20___, of the City of Oshkosh, Winnebago County, Wisconsin. Date of Authentication: ________________, 20__ By ____________________________________ City Treasurer * * * The following abbreviations, when used in the inscription on the face of the within Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM- as tenants in common UNIF GIFT/TRANS MIN ACT- __________Custodian _________ (Cust) (Minor) TEN ENT- as tenants by the entirety under Uniform Gifts/Trans to Minors JT TEN- as joint tenants with right of survivorship and not as tenants in common Act__________________________ (State) Additional abbreviations may also be used though not listed above. ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto ______________________________________________________________________________ ______________________________________________________________________________ (Name and Address of Assignee) the within Bond and does hereby irrevocably constitute and appoint _______________________ ______________________________________________________________________________ its successor as Registrar to transfer the said Bond on the books kept for registration thereof with full power of substitution in the premises. -16- Dated: _________________________ _________________________ NOTICE: The signature to this assignment must correspond with the name of the registered owner as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever. Signature Guaranteed: _________________________ NOTICE: Signature(s) must be guaranteed by an “eligible guarantor institution” meeting the requirements of the Registrar, which requirements include membership or participation in STAMP or such other “signature guaranty program” as may be determined by the Registrar in addition to or in substitution for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. Section 10. Application of Certain Provisions of the 2010G Resolution. The Bonds shall be issued in compliance with and under authority of the provisions of the Prior Revenue Bond Resolutions and the Prior CWLP Revenue Bond Resolution, so as to be on a parity with the Prior Sewer System Revenue Bonds. All of the Prior Bond Provisions, specifically Sections 12, 13, 14, 15, 16, 17, 20 and 23 of the 2010-G Resolution shall be applicable to the Bonds as if said provisions were set out in full in this Resolution, and such provisions shall continue to be so applicable until all of the Bonds shall have been retired both as to principal and interest. It is hereby determined that the present and future requirements of all funds and accounts under the 2010-G Resolution shall be determined from time to time by the Common Council of the City in accordance with prudent public utility management practices and further provided, that money in the Sewer Utility Revenue Fund shall be deposited in the Special Redemption Fund in amounts at all times sufficient to provide for the payment when due of the principal of, premium (if any) and interest on the Bonds, the Prior Sewer System Revenue Bonds and the Parity Bonds. It is the express intent and determination of this Common Council that the amount of money to be deposited in the Special Redemption Fund shall in any event be sufficient to pay the interest on the Bonds, the Prior Sewer System Revenue Bonds and the Parity Bonds as the same accrues and to retire the Bonds, the Prior Sewer System Revenue Bonds and the Parity Bonds at maturity, and to provide the monthly amounts payable into the Reserve Account, notwithstanding the distribution of revenues herein allotted to such fund in the manner above provided. Section 11. Prior Lien Bonds; Parity Bonds. The City will issue no bonds or obligations of any kind or nature payable from or enjoying a lien on the revenues or the property of the System having a priority over the Bonds, but may issue Parity Bonds on the terms and conditions set out in the Prior Revenue Bond Resolutions and the Prior CWLP Revenue Bond Resolution. -17- Section 12. Sale of Bonds. The Designated Representatives are hereby authorized to proceed not later than the 12th day of May, 2025, without any further authorization or direction from the Council, to sell the Bonds upon the terms prescribed in this Resolution. The Bonds hereby authorized shall be executed as in this Resolution provided as soon after the delivery of the Bond Notification as may be, and thereupon be deposited with the City Treasurer, and, after authentication thereof by the Bond Registrar, be by said City Treasurer delivered to the purchaser or purchasers thereof (each, a “Purchaser”) upon receipt of the purchase price therefor, the same being not less than 98.75% of the principal amount of the Bonds (exclusive of original issue discount) on a series by series basis. The Purchaser or Purchasers for the Bonds shall be the best bidder for the Bonds at a competitive sale conducted by Ehlers & Associates, Inc. Prior to the sale of the Bonds, the Mayor, City Manager, City Treasurer or any other business official of the City is hereby authorized to approve and execute a commitment for the purchase of a Municipal Bond Insurance Policy (as hereinafter defined), to further secure the Bonds, as long as the present value of the fee to be paid for the Municipal Bond Insurance Policy (using as a discount rate the expected yield on the Bonds treating the fee paid as interest on the Bonds) is less than the present value of the interest reasonably expected to be saved on the Bonds over the term of the Bonds as a result of the Municipal Bond Insurance Policy. Upon the sale of the Bonds, the Designated Representatives shall prepare a Notification of Sale, which shall include the pertinent details of sale as provided herein (the “Bond Notification”). In the Bond Notification, the Designated Representatives shall find and determine that the Bonds have been sold at such price and shall have the terms as set forth therein. The Bond Notification shall be entered into the records of the City and made available to the Common Council at the next regular meeting thereof; but such action shall be for information purposes only, and the Common Council shall have no right or authority at such time to approve or reject such sale as evidenced in the Bond Notification. Upon the sale of the Bonds, as evidenced by the execution and delivery of the Bond Notification by the Designated Representatives, the Mayor, City Clerk, City Manager, City Treasurer and any other officer of the City, as shall be appropriate, shall be and are hereby authorized and directed to approve or execute, or both, such documents of sale of the Bonds as may be necessary, including, without limitation, the contract for the sale of the Bonds between the City and the Purchaser (the “Purchase Contract”), which may be evidenced by an executed bid form, term sheet or other document requested by a Purchaser. The use by the Purchaser of any Preliminary Official Statement and any final Official Statement relating to the Bonds (the “Official Statement”) is hereby ratified, approved and authorized; the execution and delivery of the Official Statement is hereby authorized; and the officers of the Common Council are hereby authorized to take any action as may be required on the part of the City to consummate the transactions contemplated by the Purchase Contract, this Resolution, said Preliminary Official Statement, the Official Statement and the Bonds. The City is authorized to advertise for the sale of the Bonds in any newspaper as the City shall determine. -18- Section 13. Disposition of Bond Proceeds; Tax Exemption; No Arbitrage; Bonds to Remain in Registered Form; Reimbursement. The proceeds from the sale of the Bonds shall be disbursed as follows and not otherwise: (a) Accrued interest on the Bonds, if any, shall be deposited in the Interest and Principal Account of the Special Redemption Fund. (b) Into the Reserve Account, an amount equal to the amount necessary to cause the balance on deposit therein to equal the Debt Service Reserve Requirement. (c) The balance of the proceeds of the Bonds shall be deposited in a special fund, and used solely for the purpose of financing the costs of the Project and paying the costs of issuance of the Bonds. Section 14. Federal Tax Matters. The City hereby further covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Tax- Exempt Bonds) if taking, permitting or omitting to take such action would cause any of the Tax- Exempt Bonds to be an arbitrage bond or a private activity bond within the meaning of the Code, or would otherwise cause the interest on the Tax-Exempt Bonds to be included in the gross income of the recipients thereof for federal income tax purposes. The City acknowledges that, in the event of an examination by the Internal Revenue Service (the “IRS”) of the exemption from Federal income taxation for interest paid on the Tax-Exempt Bonds, under present rules, the City may be treated as a “taxpayer” in such examination and agrees that it will respond in a commercially reasonable manner to any inquiries from the IRS in connection with such an examination. The City also agrees and covenants with the purchasers and holders of the Tax-Exempt Bonds from time to time outstanding that, to the extent possible under Illinois law, it will comply with whatever federal tax law is adopted in the future which applies to the Tax-Exempt Bonds and affects the tax-exempt status of the Tax-Exempt Bonds. The Common Council hereby authorizes the officials of the City responsible for issuing the Tax-Exempt Bonds, the same being the City Manager, the City Clerk, the City Treasurer/Finance Director, to make such further covenants and certifications regarding the specific use of the proceeds of the Tax-Exempt Bonds as approved by the Common Council and as may be necessary to assure that the use thereof will not cause the Tax-Exempt Bonds to be arbitrage bonds and to assure that the interest on the Tax-Exempt Bonds will be exempt from federal income taxation. In connection therewith, the City and the Common Council further agree: (a) through their officers, to make such further specific covenants, representations as shall be truthful, and assurances as may be necessary or advisable; (b) to consult with counsel approving the Tax-Exempt Bonds and to comply with such advice as may be given; (c) to pay to the United States, as necessary, such sums of money representing required rebates of excess arbitrage profits relating to the Tax-Exempt Bonds; (d) to file such forms, statements, and supporting documents as may be required and in a timely manner; and (e) if deemed necessary or -19- advisable by their officers, to employ and pay fiscal agents, financial advisors, attorneys, and other persons to assist the City in such compliance. The City further recognizes that Section 149(a) of the Code requires the Bonds to be issued and to remain in fully registered form in order that the interest thereon is excludible from gross income of the owners thereof for Federal income tax purposes under laws in force at the time the Bonds are delivered. In this connection, the City agrees that it will not take any action to permit the Bonds to be issued in, or converted into, bearer or coupon form. Section 15. Duties of Registrar. If requested by the Registrar, the City Manager of the Issuer is authorized to execute, and the City Clerk of the City is authorized to attest, and said City Manager and City Clerk are hereby authorized to deliver, the Registrar’s standard form of agreement between the City and the Registrar with respect to the obligations and duties of the Registrar hereunder which shall include the following: (a) to act as Registrar, authenticating agent, paying agent and transfer agent as provided herein; (b) to give notice of redemption of Bonds as provided herein; (c) to cancel and destroy Bonds which have been paid at maturity or upon earlier redemption or submitted for exchange or transfer; (d) to furnish the City at least annually a certificate of destruction with respect to Bonds cancelled and destroyed; and (e) to furnish the City at least annually an audit confirmation of Bonds paid, Bonds outstanding and payments made with respect to interest on the Bonds. The City Clerk of the City is hereby directed to file a certified copy of this Resolution with the Registrar. The City covenants that it shall at all times retain a Registrar with respect to the Bonds, that it will maintain at the designated office of such Registrar a place or places where Bonds may be presented for payment or registration of transfer or exchange, and that it shall require that the Registrar properly maintain the Bond Register and perform the other duties and obligations imposed upon it by this Resolution in a manner consistent with the standards, customs and practices of the municipal securities industry. The Registrar shall signify its acceptance of the duties and obligations imposed upon it by this Resolution by executing the certificate of authentication on any Bond, and by such execution the Registrar, shall be deemed to have certified to the City that it has all requisite power to accept and has accepted such duties and obligations. The Registrar is the agent of the City, and shall not be liable in connection with the performance of its duties, except for its own negligence or willful wrongdoing. The Registrar shall, however, be responsible for any representation in its certificate of authentication on the Bonds. -20- Any corporation or association into which the Registrar may be converted or merged, or with which it may be consolidated, or to which it may sell or transfer its corporate trust business as a whole or substantially as a whole, or any corporation or association resulting from any such conversion, merger or consolidation to which it is a party, shall be and become successor Registrar hereunder, and vested with all the duties, powers, discretions, immunities, privileges and all other matters as was its predecessor, without the execution or filing of any instrument or any further act, deed or conveyance on the part of any of the parties hereto, anything herein to the contrary notwithstanding. Any such successor Registrar shall give notice thereof to the City and the registered owners of the Bonds. The Registrar may be removed at any time by the City by an instrument in writing delivered to the Registrar. In case the Registrar shall be removed, or shall be dissolved, or shall be in the course of dissolution or liquidation, or otherwise become incapable of acting hereunder, or in case it shall be taken under the control of any public officer or officers, or of a receiver appointed by a court, a successor may be appointed by the City by an instrument in writing, a copy of which shall be delivered to the retiring Registrar, the successor Registrar and the registered owners of the Bonds. The City shall mail notice of any such appointment made by it to each registered owner of any Bond within twenty (20) days after such appointment. Any Registrar appointed under the provisions of this Section 15 shall be a City officer or a bank or trust company with offices in the United States of America. Section 16. Equality of Lien. All of the Bonds, regardless of the installment of which they are a part and regardless of the dates of their issuance or delivery, together with the Prior Sewer System Revenue Bonds and any Parity Bonds, shall be secured equally by a pledge of the Special Redemption Fund and the Net Revenues allocated to the Special Redemption Fund. Section 17. Resolution a Contract; Remedies of Owners of Bonds. The provisions of this Resolution shall constitute a contract between the City and the owner or owners of the Bonds and after the issuance of any of the Bonds, except as provided in Section 17 of the 2010-G Resolution, providing for modification, no change or alteration of any kind in the provisions of this Resolution may be made until all of the Bonds shall have been paid in full as to both principal and interest. The owners of any of the Bonds shall have the right in addition to all other rights, by mandamus or other suit or action in any court of competent jurisdiction, to enforce his, her or their rights against the City, the Common Council and any other authorized body to fix and collect rates and charges fully adequate to carry out all of the provisions and agreements contained in this Resolution, and for the appointment of a receiver for the System in the event of a default in the payment of principal or interest. Section 18. Continuing Disclosure Undertaking. The City Manager or the City Treasurer/Finance Director of the City is hereby authorized, empowered and directed to execute and deliver a Continuing Disclosure Undertaking with respect to the Bonds (the “Continuing Disclosure Undertaking”) in substantially the form as the individual executing the Continuing -21- Disclosure Undertaking on behalf of the City shall approve, his or her execution to constitute conclusive evidence of his or her approval of the form of such Continuing Disclosure Undertaking. When the Continuing Disclosure Undertaking is executed and delivered on behalf of the City as herein provided, the Continuing Disclosure Undertaking will be binding on the City and the officers, employees and agents of the City, and the officers, employees and agents of the City are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Continuing Disclosure Undertaking, as executed. Copies of the Continuing Disclosure Undertaking shall be placed in the official records of the City, and shall be available for public inspection at the offices of the City. Notwithstanding any other provision of this Resolution to the contrary, the sole remedies for failure to comply with the Continuing Disclosure Undertaking shall be the ability of any beneficial owner of any Bond to seek mandamus or specific performance by court order, to cause the City to comply with its obligations under the Continuing Disclosure Undertaking. Section 19. Municipal Bond Insurance. In the event the payment of principal and interest on the Bonds is insured pursuant to a municipal bond insurance policy (the “Municipal Bond Insurance Policy”) issued by a bond insurer (the “Bond Insurer”), and as long as such Municipal Bond Insurance Policy shall be in full force and effect, the City and the Registrar agree to comply with such usual and reasonable provisions regarding presentment and payment of the Bonds, subrogation of the rights of the Bondholders to the Bond Insurer upon payment of the Bonds by the Bond Insurer, amendment hereof, or other terms, as approved by the City Manager and the Director of Finance or the Mayor on advice of counsel, his or her approval to constitute full and complete acceptance by the City of such terms and provisions under authority of this Section. Section 20. Other Documents. The City Manager, the City Clerk and the City Treasurer/Finance Director of the City and all other officers of the City are hereby authorized to execute all documents and certificates and to take all such actions as may be necessary in connection with the authorization issuance, sale and delivery of the Bonds and the performance of the obligations of the City hereunder and to carry out and comply with the terms of this Resolution, including without limitation the Official Statement. This Resolution and all such documents shall be in substantially the same form contemplated by this Resolution, with such changes as shall be approved by the officers executing this Resolution and said documents, the execution thereof to constitute conclusive proof of such approval. Section 21. Record-Keeping Policy and Post-Issuance Compliance Matters. On June 8, 2021, the Board adopted a record-keeping policy (the “Policy”) in order to maintain sufficient records to demonstrate compliance with its covenants and expectations to ensure the appropriate federal tax status for the debt obligations of the City, the interest on which is excludable from “gross income” for federal income tax purposes or which enable the City or the holder to receive federal tax benefits, including, but not limited to, qualified tax credit bonds and other specified tax credit bonds. The Common Council and the City hereby reaffirm the Policy: Section 22. Severability of Invalid Provisions. If any section, paragraph or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or -22- unenforceability of such section, paragraph or provision shall not affect any of the remaining sections, paragraphs and provisions of this Resolution. Section 23. Conflicting Ordinances, Resolutions and Orders Superseded. All ordinances, resolutions or orders, or parts thereof, heretofore enacted, adopted or entered, in conflict with the provisions of this Resolution shall be, and the same are hereby, superseded to the extent of such conflict, and this Resolution shall be in effect from and after its passage. -23- Adopted November 12, 2024 Approved November 12, 2024 Recorded November 12, 2024 Mayor City Clerk November 12, 2024 PRE-SALE REPORT FOR City of Oshkosh, Wisconsin $4,330,000 Sewer System Revenue Bonds, Series 2024C Prepared by: Ehlers N19W24400 Riverwood Drive, Suite 100 Waukesha, WI 53188 Advisors: Todd Taves, Senior Municipal Advisor Harry Allen, Municipal Advisor Jon Cameron, Senior Municipal Advisor BUILDING COMMUNITIES. IT’S WHAT WE DO. Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 1 Proposed Issue: $4,330,000 Sewer System Revenue Bonds, Series 2024C (the “Bonds”). Purposes: The proposed issue includes financing for the construction of sewer system improvements. Debt service will be paid from sewer revenues. Authority: The Bonds are being issued pursuant to Wisconsin Statute 66.0621. The Bonds are not general obligations of the City but are payable only from and secured by a pledge of income and revenue to be derived from the operation of the Sewer System. Term/Call Feature: The Bonds are being issued for a term of 20 years. Principal on the Bonds will be due on May 1 in the years 2025 through 2044. Interest will be due every six months beginning May 1, 2025. The Bonds will be subject to prepayment at the discretion of the City on May 1, 2034 or any date thereafter. Bank Qualification: Because the City is issuing more than $10,000,000 in tax-exempt obligations during the calendar year, the City will be not able to designate the Bonds as “bank qualified” obligations. Rating: The City’s most recent bond issues were rated by Moody’s Investors Service. The current rating on those bonds is “Aa3”. The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Basis for Recommendation: Based on your objectives, financial situation and need, risk tolerance, liquidity needs, experience with the issuance of Bonds and long-term financial capacity, as well as the tax status considerations related to the Bonds and the structure, timing and other similar matters related to the Bonds, we are recommending the issuance of Bonds as a suitable option. EXECUTIVE SUMMARY OF PROPOSED DEBT Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 2 Method of Sale/Placement: We are recommending the Bonds be issued as municipal securities and offered through a competitive underwriting process. You will solicit competitive bids, which we will compile on your behalf, for the purchase of the Bonds from underwriters and banks. An allowance for discount bidding will be incorporated in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce your borrowing amount. Premium Pricing: In some cases, investors in municipal bonds prefer “premium” pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered “reoffering premium.” For this issue of Bonds, any premium amount received may: be retained; used to reduce the issue size; or combination thereof. These adjustments may slightly change the true interest cost of the original bid, either up or down. We anticipate using any premium amounts received to reduce the issue size. The amount of premium allowed can be restricted in the bid specifications. Restrictions on premium may result in fewer bids, but may also eliminate large adjustments on the day of sale and unintended results with respect to debt service payment impacts. Ehlers will identify appropriate premium restrictions for the Bonds intended to achieve the City’s objectives for this financing. Parameters: The City Council will consider adoption of a Parameters Resolution on November 12, 2024, which delegates authority to the City Manager and Finance Director to accept and approve a bid for the Bonds so long as the bid meets certain parameters. These parameters are: * Issue size not to exceed $4,330,000 * Minimum Bid of 98.75% * Maximum True Interest Cost (TIC) of 4.75% * Maturity Schedule Adjustments not to exceed $550,000 per maturity Other Considerations: The Bonds will be offered with the option of the successful bidder utilizing a term bond structure. By offering underwriters the option to “term up” some of the maturities at the time of the sale, it gives them more flexibility in finding a market for your Bonds. This makes your issue more marketable, which can result in lower borrowing costs. In the event that the successful bidder utilizes a term bond structure, we recommend the City retain a paying agent Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 3 to handle responsibility for processing mandatory redemption/call notices associated with term bonds. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no refunding opportunities at this time. We will continue to monitor the market and the call dates for the City’s outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt subject to a continuing disclosure undertaking (including this issue) and this issue does not meet an available exemption from continuing disclosure, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: The City must ensure compliance with certain sections of the Internal Revenue Code and Treasury Regulations (“Arbitrage Rules”) throughout the life of the issue to maintain the tax- exempt status of the Bonds. These Arbitrage Rules apply to amounts held in construction, escrow, reserve, debt service account(s), etc., along with related investment income on each fund/account. IRS audits will verify compliance with rebate, yield restriction and records retention requirements within the Arbitrage Rules. The City’s specific arbitrage responsibilities will be detailed in the Tax Exemption Certificate and Agreement (the “Tax Compliance Document”) prepared by your Bond Attorney and provided at closing. The Bonds may qualify for one or more exception(s) to the Arbitrage Rules by meeting 1) small issuer exception, 2) spend down requirements, 3) bona fide debt service fund limits, 4) reasonable reserve requirements, 5) expenditure within an available period limitations, 6) investments yield restrictions, 7) de minimis rules, or; 8) borrower limited requirements. An Ehlers arbitrage expert will contact the City within 30 days after the sale date to review the City’s specific responsibilities for the Bonds. The City is currently receiving arbitrage services from Ehlers in relation to the Bonds. Investment of Bond Proceeds: Ehlers can assist the City in developing a strategy to invest your Bond proceeds until the funds are needed to pay project costs. Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 4 Risk Factors: Utility Revenue: In the event utility revenues are insufficient to pay debt service, the City Council is committing to consider appropriating funds from any other available sources in an amount sufficient to cover the shortfall. If it chooses to do so, the City may levy a tax to make up a shortfall. Any amount levied for this purpose is exempted from levy limits. While the City is not required to appropriate the funds necessary to remedy any shortfall in revenues needed to pay debt service, failure to do so would result in either a lack of access to capital markets in the future, or access at a substantially higher cost. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Chapman and Cutler LLP Paying Agent: U.S. Bank Trust Company, National Association Rating Agency: Moody's Investors Service, Inc. Presale Report City of Oshkosh, Wisconsin November 12, 2024 Page 5 Pre-Sale Review by City Council: November 12, 2024 Due Diligence Call to Review Official Statement: Week of November 11, 2024 Conference with Rating Agency: Week of November 11, 2024 Distribute Official Statement: November 26, 2024 Designated Officials Award Sale of the Bonds: December 3, 2024 Estimated Closing Date: December 18, 2024 Attachments Estimated Sources and Uses of Funds Estimated Debt Service Schedule Calculation of Net Revenues Available for Debt Service Estimated Revenue Debt Coverage - Impact of Financing Plan Estimated "All-In" Revenue Debt Coverage - Impact of Financing Plan Revenue Bond Index – 10-year EHLERS’ CONTACTS Todd Taves, Senior Municipal Advisor (262) 796-6173 Harry Allen, Municipal Advisor (262) 796-6182 Jon Cameron, Senior Municipal Advisor (262) 796-6179 Sue Porter, Lead Public Finance Analyst (262) 796-6167 Kathy Myers, Senior Financial Analyst (262) 796-6177 PROPOSED DEBT ISSUANCE SCHEDULE EHLERS’ CONTACTS Table 1 Capital Improvements Financing Plan City of Oshkosh, WI Presale Estimate Sale: 12/4/2024 Closing: 12/18/2024 2024 Sewer System Revenue Bonds Sewer Portion CIP Projects1 Sewer 10,714,700 10,714,700 Subtotal Project Costs 10,714,700 10,714,700 CIP Projects1 10,714,700 10,714,700 Less Other Available Revenues Cash Available (6,000,000) (6,000,000) Net Borrowing Requirement 4,714,700 4,714,700 Debt Service Reserve DSR Funds On Hand (6,879,286) (6,879,286) New DSR Requirement 6,406,466 6,406,466 Reserve Fund Requirement (472,821) (472,821) Estimated Issuance Expenses Municipal Advisor (Ehlers)30,700 30,700 Bond Counsel (Chapman & Cutler)20,000 20,000 Rating Fee (Moody's)16,000 16,000 Maximum Underwriter's Discount 12.50 54,125 54,125 Paying Agent 850 850 Subtotal Issuance Expenses 121,675 121,675 TOTAL TO BE FINANCED 4,363,554 4,363,554 Estimated Interest Earnings 4.75%(37,325) (37,325) Assumed spend down (months)2 Rounding 3,770 3,770 NET BOND SIZE 4,330,000 4,330,000 Notes: 1) Project Total Estimates as confirmed by City officials on October 8, 2024. Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024 Page 6 Table 2 City of Oshkosh, WI Year Ending Principal Est. Rate Interest Total 2024 0 2025 170,000 3.75% 147,938 317,938 2026 150,000 3.65% 164,707 314,707 2027 160,000 3.50% 159,169 319,169 2028 165,000 3.52% 153,465 318,465 2029 170,000 3.53% 147,561 317,561 2030 175,000 3.58% 141,428 316,428 2031 180,000 3.65% 135,010 315,010 2032 190,000 3.70% 128,210 318,210 2033 195,000 3.80% 120,990 315,990 2034 205,000 3.85% 113,339 318,339 2035 210,000 3.90% 105,298 315,298 2036 220,000 3.95% 96,858 316,858 2037 230,000 4.05% 87,855 317,855 2038 240,000 4.10% 78,278 318,278 2039 250,000 4.20% 68,108 318,108 2040 260,000 4.25% 57,333 317,333 2041 270,000 4.35% 45,935 315,935 2042 285,000 4.45% 33,721 318,721 2043 295,000 4.50% 20,743 315,743 2044 310,000 4.55% 7,053 317,053 Total 4,330,000 2,012,994 6,342,994 Notes: Allocation of Debt Service - 2024 Sewer System Revenue Bonds 1) Estimated Rate assumes October 8 "AA‐" rated sale results plus 0.75%. Sewer Portion Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024 Page 7 Table 3 As Audited 2022 As Audited 2023 Operating Revenues Public charges for services/other revenues 16,454,733 18,137,539 Operating Expenses Operating and maintenance 6,542,630 7,410,170 Depreciation and amortization 4,084,676 4,010,004 Taxes 184,285 173,184 Total Operating Expenses 10,811,591 11,593,358 Operating Income 5,643,142 6,544,181 Plus Interest on Investments (31,418)1,540,120 Plus Depreciation 4,084,676 4,010,004 NET REVENUES AVAILABLE FOR DEBT SERVICE 9,696,400 12,094,305 NOTES: Sewer Utility Calculation of Net Revenues Available for Debt Service Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024Page 8 Table 4 Revenue Debt Coverage - Impact of Financing Plan City of Oshkosh, WI Year Existing Debt Proposed Debt Total Debt Coverage D.S. Capacity Year $12,094,305 @ 1.1x 2023 Net Revenues 2024 7,993,509 7,993,509 1.51 3,001,313 2024 2025 7,683,035 317,938 8,000,974 1.51 2,993,849 2025 2026 7,594,001 314,707 7,908,708 1.53 3,086,115 2026 2027 7,470,387 319,169 7,789,556 1.55 3,205,267 2027 2028 7,368,230 318,465 7,686,695 1.57 3,308,128 2028 2029 7,383,843 317,561 7,701,403 1.57 3,293,419 2029 2030 7,238,561 316,428 7,554,989 1.60 3,439,834 2030 2031 6,885,242 315,010 7,200,252 1.68 3,794,571 2031 2032 6,538,311 318,210 6,856,521 1.76 4,138,302 2032 2033 6,176,595 315,990 6,492,585 1.86 4,502,237 2033 2034 5,917,227 318,339 6,235,566 1.94 4,759,257 2034 2035 5,200,369 315,298 5,515,666 2.19 5,479,156 2035 2036 4,787,838 316,858 5,104,695 2.37 5,890,128 2036 2037 4,219,744 317,855 4,537,599 2.67 6,457,224 2037 2038 3,210,725 318,278 3,529,003 3.43 7,465,820 2038 2039 3,214,238 318,108 3,532,345 3.42 7,462,478 2039 2040 2,825,600 317,333 3,142,933 3.85 7,851,890 2040 2041 1,935,000 315,935 2,250,935 5.37 8,743,888 2041 2042 1,055,700 318,721 1,374,421 8.80 9,620,401 2042 2043 0 315,743 315,743 38.30 10,679,080 2043 2044 317,053 317,053 38.15 10,677,770 2044 2045 0 0 N/A 10,994,823 2045 Total 104,698,156 6,342,994 111,041,150 Total Notes: Sewer Debt Service Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024 Page 9 Table 5 City of Oshkosh, WI Year Existing Debt Proposed Debt Total Debt Coverage D.S. Capacity Year $12,094,305 @ 1x 2023 Net Revenues 2024 8,677,553 8,677,553 1.39 3,416,752 2024 2025 8,218,648 317,938 8,536,586 1.42 3,557,719 2025 2026 8,025,926 314,707 8,340,633 1.45 3,753,672 2026 2027 7,653,093 319,169 7,972,262 1.52 4,122,043 2027 2028 7,546,236 318,465 7,864,701 1.54 4,229,604 2028 2029 7,437,062 317,561 7,754,622 1.56 4,339,683 2029 2030 7,290,627 316,428 7,607,055 1.59 4,487,250 2030 2031 6,941,030 315,010 7,256,040 1.67 4,838,265 2031 2032 6,592,661 318,210 6,910,871 1.75 5,183,434 2032 2033 6,239,295 315,990 6,555,285 1.84 5,539,020 2033 2034 5,978,127 318,339 6,296,466 1.92 5,797,839 2034 2035 5,200,369 315,298 5,515,666 2.19 6,578,639 2035 2036 4,787,838 316,858 5,104,695 2.37 6,989,610 2036 2037 4,219,744 317,855 4,537,599 2.67 7,556,706 2037 2038 3,210,725 318,278 3,529,003 3.43 8,565,303 2038 2039 3,214,238 318,108 3,532,345 3.42 8,561,960 2039 2040 2,825,600 317,333 3,142,933 3.85 8,951,373 2040 2041 1,935,000 315,935 2,250,935 5.37 9,843,370 2041 2042 1,055,700 318,721 1,374,421 8.80 10,719,884 2042 2043 0 315,743 315,743 38.30 11,778,563 2043 2044 317,053 317,053 38.15 11,777,253 2044 2045 0 0 N/A 12,094,305 2045 Total 107,049,471 6,342,994 113,392,466 Total Notes: "All-In" Revenue Debt Coverage - Impact of Financing Plan Sewer Debt Service Oshkosh 2024 Financing Plan 10.__.24 Prepared 10/15/2024 Page 10 10 YEAR TREND IN MUNICIPAL BOND INDICES Source: The Bond Buyer The Revenue Bond Index (RBI) shows the average yield on a group of revenue bonds that mature in 30 years and have an average rating equivalent to Moody’s A1 and S&P’s A+. Page 11 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Julie Calmes, Finance Director D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-590 Adopt the 2025 Annual Budget and Establish the Tax Levy for the City of Oshkosh B A C KGRO UN DBACKGROUND Attached is a resolution to adopt the 2025 Annual Operating Budget and establish the property tax levy for the City of Oshkosh. The resolution includes the following schedules which are attached as part of the approval: a tax levy summary, General Fund summary with Revenues by Sources and Expenditures by Function; Special Revenue Funds summary; and Enterprise Funds summary. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached Resolution. A t t a chment sAttachments RES 24-590 Res 24-590 - Revised 11.12.24 Tax Levy Summary - Revised 11.12.24 General Fund Summary - Revised 11.12.24 Special Revenue Summary - Revised 11.12.24 Enterprise Funds Summary - Revised 11.12.24 11/12/2024 24-590 RESOLUTION CARRIED 6-0 PURPOSE: ADOPT THE 2025 ANNUAL BUDGET AND ESTABLISH THE PROPERTY TAX LEVY FOR THE CITY OF OSHKOSH INITIATED BY : CITY ADMINISTRATION WHEREAS, the City Manager has prepared, submitted, and recommended a budget for said city for the year 2025 wherein is listed all anticipated revenues and with expenditures for said year for all departments, in accordance with the statutes and ordinances; and WHEREAS, a public hearing on the Annual Budget was held on November 6, 2024 after due and proper notice of said hearing having been given in accordance with the provisions of Section 65.90, Wisconsin Statutes; and WHEREAS, the Common Council adopted certain resolutions relating to borrowing and levying irrepealable taxes sufficient to pay such borrowing; and WHEREAS, it is necessary to levy a property tax in the amount of $47,000,000 to fund the expenses of City government as contained in the 2025 Annual Budget. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh as follows: That the 2025 Annual Budget, a summary of which is attached hereto and made a part hereof, is hereby approved and adopted as the official budget, for the City of Oshkosh, Wisconsin. 1. That the property tax is hereby levied and placed upon the 2024 tax roll as follows: General Fund $20,384,500, Garbage Collection $1,990,000, Street Lighting $1,090,600, Museum $1,050,000, Senior Services $393,000, Library $3,400,000, Cemetery $350,000, Leach Amphitheater $23,000, Pollock Water Park $260,000, Ambulance Services $1,660,000, Capital Equipment Fund $765,500, Debt Service Fund $13,400,000, Grand Opera House $170,000 and Greater Oshkosh Transit $2,063,400. That the City Clerk and City Finance Director are hereby directed to prepare a tax roll for the City of Oshkosh for the year 2024 according to law, and that the City Manager, City Clerk, and City Finance Director are directed to sign a warrant for the collection of the said tax and affix thereto the corporate seal of the City of Oshkosh. 2. That the City Manager is hereby authorized to delete or create expenditure accounts and to reduce or increase the amounts reflected in the Annual Budget for such expenditure accounts through the transfer of funds between expenditure accounts within the various Departments within the General Fund, provided that the authorized expenditure limit of the General Fund, exclusive of any contingency appropriation, is not exceeded and the 2025 Annual Budget is not increased. 3. 11/12/2024 24-590 RESOLUTION CARRIED 6-0 PURPOSE: ADOPT THE 2025 ANNUAL BUDGET AND ESTABLISH THE PROPERTY TAX LEVY FOR THE CITY OF OSHKOSH INITIATED BY : CITY ADMINISTRATION WHEREAS, the City Manager has prepared, submitted, and recommended a budget for said city for the year 2025 wherein is listed all anticipated revenues and with expenditures for said year for all departments, in accordance with the statutes and ordinances; and WHEREAS, a public hearing on the Annual Budget was held on November 6, 2024 after due and proper notice of said hearing having been given in accordance with the provisions of Section 65.90, Wisconsin Statutes; and WHEREAS, the Common Council adopted certain resolutions relating to borrowing and levying irrepealable taxes sufficient to pay such borrowing; and WHEREAS, it is necessary to levy a property tax in the amount of $47,000,000 to fund the expenses of City government as contained in the 2025 Annual Budget. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh as follows: That the 2025 Annual Budget, a summary of which is attached hereto and made a part hereof, is hereby approved and adopted as the official budget, for the City of Oshkosh, Wisconsin. 1. That the property tax is hereby levied and placed upon the 2024 tax roll as follows: General Fund $20,384,500, Garbage Collection $1,990,000, Street Lighting $1,090,600, Museum $1,050,000, Senior Services $393,000, Library $3,400,000, Cemetery $350,000, Leach Amphitheater $23,000, Pollock Water Park $260,000, Ambulance Services $1,660,000, Capital Equipment Fund $765,500, Debt Service Fund $13,400,000, Grand Opera House $170,000 and Greater Oshkosh Transit $2,063,400. That the City Clerk and City Finance Director are hereby directed to prepare a tax roll for the City of Oshkosh for the year 2024 according to law, and that the City Manager, City Clerk, and City Finance Director are directed to sign a warrant for the collection of the said tax and affix thereto the corporate seal of the City of Oshkosh. 2. That the City Manager is hereby authorized to delete or create expenditure accounts and to reduce or increase the amounts reflected in the Annual Budget for such expenditure accounts through the transfer of funds between expenditure accounts within the various Departments within the General Fund, provided that the authorized expenditure limit of the General Fund, exclusive of any contingency appropriation, is not exceeded and the 2025 Annual Budget is not increased. 3. Adopted Change Actual Actual Actual Budget Proposed from 2024 Taxing Fund 2021 2022 2023 2024 2025 Budget Chg % General Fund 21,874,500$ 22,223,400$ 23,435,500$ 24,020,000$ 20,384,500$ (3,635,500)$ -15.14% Special Revenue Funds Garbage Collection & Disposal 1,460,400 1,460,400 1,560,000 1,730,000 1,990,000 260,000$ 15.03% Street Lighting 1,075,000 1,025,000 1,025,000 1,060,300 1,090,600 30,300$ 2.86% Museum 970,000 970,000 970,000 1,029,100 1,050,000 20,900$ 2.03% Senior Services 327,400 353,500 353,500 393,000 393,000 -$ 0.00% Library 2,772,700 2,792,700 2,792,700 2,876,500 3,400,000 523,500$ 18.20% Cemetery 300,000 321,000 318,900 328,500 350,000 21,500$ 6.54% Leach Amphitheater 14,000 23,000 23,000 23,000 23,000 -$ 0.00% Pollock Water Park 64,000 64,000 64,000 100,000 260,000 160,000$ 160.00% Rental Inspections 25,000 16,500 12,800 - - -$ Ambulance Services - - - - 1,660,000 1,660,000$ Capital Improvement Funds Equipment Fund 1,100,000 1,100,000 1,088,200 1,205,500 765,500 (440,000)$ -36.50% Debt Service Fund 11,160,200 12,733,500 13,277,100 13,897,400 13,400,000 (497,400)$ -3.58% Enterprise Funds Grand Opera House - - - 36,900 170,000 133,100$ 360.70% GO Transit 809,500 809,500 809,500 856,600 2,063,400 1,206,800$ 140.88% Total City Tax Levy 41,952,700$ 43,892,500$ 45,730,200$ 47,556,800$ 47,000,000$ (556,800)$ -1.17% Change from previous year 1,215,300 1,939,800 1,837,700 1,826,600 (556,800) % Change from previous year 2.98%4.62%4.19%3.99%-1.17% Adopted Change Actual Actual Actual Budget Revised from 2024 2021 2022 2023 2024 2025 Budget Chg % Assessed Valuation (TID out)3,765,515,055$ 3,781,145,335$ 3,773,745,419$ 3,781,426,502$ 5,774,273,330$ 1,992,846,828$ 52.70% Assessed Tax Rate 11.1413$ 11.6083$ 12.1180$ 12.5764$ 8.1396$ (4.4369)$ -35.28% Equalized Valuation (TID out)4,233,828,800 4,562,703,200 5,032,490,100 5,464,247,100 6,024,732,000 560,484,900$ 10.26% Equalized Tax Rate 9.9089 9.6198 9.0870 8.7033 7.8012 (0.90)$ -10.36% Fair Market Ratio 88.94%82.87%74.99%69.20%95.84% Lottery Credit 155.28$ 250.20$ 262.22$ 303.98$ Average Residence 150,000 150,000 150,000 150,000 250,000 Average tax bill 1,671.19 1,741.24 1,817.70 1,886.46 2,034.89 148.43 7.87% Change from previous year 35.79 70.04 76.46 68.76 148.43 City of Oshkosh Tax Levy 2025 Proposed Budget General Fund The General Fund of a governmental unit serves as the primary reporting vehicle for current governmental operations. The General Fund, by denition, accounts for all current nancial resources not required by law or administrative action to be accounted for in another fund. The major sources of revenue for the general fund include property taxes and intergovernmental revenue. The major departments funded are City Council, City Manager, City Attorney, Administrative Services, City Clerk, Elections, Finance, Police, Fire, Public Works, Parks, Community Development, Transportation, and the Unclassied Fund. Revenues by Source Revenue Source Taxes and Special Assessments $25,625,167 $26,002,600 $24,247,912 $26,117,600 $22,467,100 -14.4%-$3,535,500 Intergovernmental $16,881,011 $19,200,900 $2,784,999 $19,317,800 $19,688,850 2.5%$487,950 Licenses and Permits $809,191 $817,000 $448,720 $778,750 $754,450 -7.7%-$62,550 Fines, Forfeits and Penalties $580,432 $703,600 $295,458 $605,900 $814,100 15.7%$110,500 Charges for Services $6,967,027 $6,646,800 $1,207,260 $6,496,450 $2,853,700 -57.1%-$3,793,100 Miscellaneous Income $2,785,903 $2,500,200 $2,346,755 $2,856,000 $7,953,721 218.1%$5,453,521 Service Charges $684,054 $729,257 $52,350 $722,957 $727,100 -0.3%-$2,157 Other Financing $127,039 $25,000 $10,298 $85,000 $100,000 300%$75,000 Total Revenue Source:$54,459,824 $56,625,357 $31,393,753 $56,980,457 $55,359,021 -2.6%-$1,266,336 Name FY2023 YTD Actual FY2024 Budget: Amended FY2024 YTD Actual FY2024 Projected FY2025 Budgeted FY2024 Budget: Amended vs. FY2025 Budgeted (% Change) FY2024 Budget: Amended vs. FY2025 Budgeted ($ Change) Expenditures by Function Expenditures General Government $7,496,296 $8,568,730 $4,430,269 $8,243,503 $8,581,669 0.2%$12,939 Public Safety $33,102,649 $35,628,566 $15,320,134 $34,909,435 $31,839,746 -10.6%-$3,788,820 Public Works $4,661,365 $5,502,212 $2,096,406 $4,964,496 $5,644,371 2.6%$142,159 Transportation $940,195 $1,047,306 $426,470 $1,034,785 $1,073,101 2.5%$25,795 Culture & Recreation $2,675,715 $3,460,151 $1,433,709 $3,353,693 $3,649,795 5.5%$189,644 Conservation & Development $1,950,987 $2,356,382 $1,012,921 $2,174,536 $2,578,374 9.4%$221,992 Unclassied $5,591,916 $422,355 $286,700 $287,626 $1,991,965 324.3%$1,569,610 Total Expenditures:$56,419,125 $56,985,701 $25,006,608 $54,968,074 $55,359,021 -3.2%-$1,626,680 Name FY2023 YTD Actual FY2024 Budget: Amended FY2024 YTD Actual FY2024 Projected FY2025 Budgeted FY2024 Budget: Amended vs. FY2025 Budgeted (% Change) FY2024 Budget: Amended vs. FY2025 Budgeted ($ Change) SPECIAL REVENUE FUNDS SUMMARY All Special Revenue Funds are Non-Major Funds Revenue by Fund Senior Center Revolving Fund $50,850 $64,000 $36,538 $74,400 $78,500 22.7%$14,500 CDBG Revolving Loan Fund $247,592 $250,000 $189,010 $243,000 $257,000 2.8%$7,000 B I D District $243,590 $222,110 $172,053 $289,110 $262,110 18%$40,000 Recycling $1,252,027 $1,138,000 $1,096,693 $1,219,543 $1,221,300 7.3%$83,300 Garbage Collection & Disposal $1,647,380 $1,805,000 $1,766,613 $1,800,000 $2,060,000 14.1%$255,000 Police Special Funds $237,086 $141,431 $139,487 $307,865 $95,900 -32.2%-$45,531 Street Lighting Fund $1,048,130 $1,060,300 $1,060,300 $1,081,300 $1,110,600 4.7%$50,300 Special Events $2,820,617 $0 $401,022 $8,698,515 $4,721,956 N/A $4,721,956 Museum Membership Fund $169,454 $79,000 $41,641 $112,000 $176,100 122.9%$97,100 Seniors Center $642,834 $687,100 $549,642 $694,650 $798,800 16.3%$111,700 Fire Special Revenue $314,056 $133,289 $144,088 $170,610 $135,300 1.5%$2,011 Library $4,147,189 $4,080,036 $3,777,795 $4,094,036 $4,783,894 17.3%$703,858 Museum $1,148,598 $1,382,904 $1,044,230 $1,244,900 $1,343,400 -2.9%-$39,504 Museum Collections $69,474 $3,000 $24,163 $52,000 $54,500 1,716.7%$51,500 Cemetery $491,201 $523,420 $355,035 $513,700 $532,900 1.8%$9,480 Community Devel Special Funds $102,941 $0 $7,327 $0 $0 0%$0 Parks Revenue $724,107 $381,500 $126,555 $362,100 $401,000 5.1%$19,500 Leach Amphitheater $115,527 $103,500 $39,402 $104,700 $114,500 10.6%$11,000 Public Works Special Fund $380,230 $630,000 $45,400 $678,000 $880,000 39.7%$250,000 Pollock Aquatic Ctr $451,052 $892,400 $162,040 $961,450 $596,100 -33.2%-$296,300 Rental Inspections $14,404 $0 $36,900 $0 $0 0%$0 Neighborhood Improv Loan Prog $7,617 $0 $0 $0 $0 0%$0 Healthy Neighborhood Initiatve $214,440 $60,000 $88,540 $120,000 $85,000 41.7%$25,000 Community Devlp Block Grant $1,136,479 $807,095 $699,132 $807,095 $801,434 -0.7%-$5,661 Local Ec Dev - Go Edc Loan Pro $7,902 $0 $0 $238,099 $100,000 N/A $100,000 Senior Center $4,210 $0 $0 $0 $0 0%$0 Ambulance $0 $0 $0 $0 $6,402,700 N/A $6,402,700 Total:$17,688,986 $14,444,085 $12,003,604 $23,867,073 $27,012,994 87%$12,568,909 Name FY2023 YTD Actual FY2024 Budget: Amended FY2024 YTD Actual FY2024 Projected FY2025 Budgeted FY2024 Budget: Amended vs. FY2025 Budgeted (% Change) FY2024 Budget: Amended vs. FY2025 Budgeted ($ Change) Expenditures by Fund Senior Center Revolving Fund $34,094 $63,017 $19,758 $54,000 $59,800 -5.1%-$3,217 CDBG Revolving Loan Fund $327,926 $249,999 $78,663 $206,839 $239,411 -4.2%-$10,588 B I D District $232,372 $255,000 $83,317 $255,000 $255,000 0%$0 Recycling $753,555 $1,113,722 $376,375 $1,088,987 $1,141,524 2.5%$27,802 Garbage Collection & Disposal $1,772,951 $1,800,291 $794,483 $1,834,422 $1,978,990 9.9%$178,699 Police Special Funds $254,096 $277,970 $111,613 $160,900 $188,800 -32.1%-$89,170 Street Lighting Fund $1,036,523 $1,090,876 $452,762 $1,095,800 $1,110,600 1.8%$19,724 Special Events $2,247,088 $12,816,586 $5,351,748 $8,698,515 $4,627,956 -63.9%-$8,188,630 Museum Membership Fund $38,632 $237,723 $45,009 $155,700 $269,700 13.5%$31,977 Seniors Center $676,127 $752,400 $331,404 $735,182 $796,779 5.9%$44,379 Fire Special Revenue $243,106 $275,448 $68,025 $177,400 $133,050 -51.7%-$142,398 Library $4,065,011 $4,079,973 $1,935,811 $4,276,068 $4,640,185 13.7%$560,212 Museum $1,261,537 $1,278,387 $590,242 $1,277,592 $1,351,610 5.7%$73,223 Museum Collections $3,739 $56,900 $9,047 $28,500 $65,900 15.8%$9,000 Cemetery $403,114 $522,676 $228,679 $487,771 $561,821 7.5%$39,145 Community Devel Special Funds $31,411 $10,589 $0 $0 $0 -100%-$10,589 Parks Revenue $639,840 $381,456 $144,433 $307,275 $348,137 -8.7%-$33,319 Leach Amphitheater $90,626 $101,471 $26,447 $102,678 $111,383 9.8%$9,912 Public Works Special Fund $345,145 $627,711 $60,634 $674,924 $758,596 20.9%$130,885 Pollock Aquatic Ctr $594,390 $1,381,395 $326,079 $934,633 $599,195 -56.6%-$782,200 Rental Inspections $10,068 $0 $280 $0 $0 0%$0 Neighborhood Improv Loan Prog $0 $218,100 $0 $0 $218,100 0%$0 Healthy Neighborhood Initiatve $851,827 $698,689 $153,117 $643,744 $628,076 -10.1%-$70,613 Community Devlp Block Grant $1,043,938 $3,736,228 $699,132 $403,750 $801,434 -78.5%-$2,934,794 Local Ec Dev - Go Edc Loan Pro $38,000 $450,000 $0 $450,000 $400,000 -11.1%-$50,000 Senior Center $0 $3,000 $0 $3,000 $0 -100%-$3,000 Ambulance $0 $0 $0 $0 $6,398,782 N/A $6,398,782 Total:$16,995,115 $32,479,607 $11,887,060 $24,052,680 $27,684,829 -14.8%-$4,794,778 Name FY2023 YTD Actual FY2024 Budget: Amended FY2024 YTD Actual FY2024 Projected FY2025 Budgeted FY2024 Budget: Amended vs. FY2025 Budgeted (% Change) FY2024 Budget: Amended vs. FY2025 Budgeted ($ Change) ENTERPRISE FUNDS SUMMARY Comprised of Major Funds and Non-Major Funds Revenue by Fund Grand Opera House Fund -$3,815 $36,900 $0 $36,900 $170,000 360.7%$133,100 Oshkosh Convention Centre $2,726,995 $2,515,900 $673,422 $2,097,800 $2,557,900 1.7%$42,000 Parking Ramp Fund $138,233 $110,000 $9,416 $70,000 $120,000 9.1%$10,000 Parking Utility $88,831 $109,600 $58,665 $108,700 $103,900 -5.2%-$5,700 Transit Utility $8,029,163 $7,224,344 $1,774,167 $6,093,500 $7,332,900 1.5%$108,556 Ind Park Land Enterprise Fund -$16,774 $500,000 $5,000 $20,000 $510,000 2%$10,000 Water Utility $18,748,820 $18,709,400 $9,722,857 $20,757,100 $23,330,000 24.7%$4,620,600 Sewer Utility $19,685,087 $18,853,600 $9,964,025 $20,744,500 $21,330,500 13.1%$2,476,900 Storm Water Utility $15,896,954 $15,356,400 $8,102,369 $16,838,500 $16,703,500 8.8%$1,347,100 Weights & Measures Fund $130,641 $127,000 $103,621 $127,400 $125,000 -1.6%-$2,000 Total:$65,424,135 $63,543,144 $30,413,541 $66,894,400 $72,283,700 13.8%$8,740,556 Name FY2023 YTD Actual FY2024 Budget: Amended FY2024 YTD Actual FY2024 Projected FY2025 Budgeted FY2024 Budget: Amended vs. FY2025 Budgeted (% Change) FY2024 Budget: Amended vs. FY2025 Budgeted ($ Change) Expenditures by Fund Grand Opera House Fund $35,405 $46,216 $24,984 $38,100 $35,900 -22.3%-$10,316 Oshkosh Convention Centre $2,207,317 $2,402,060 $764,509 $2,019,016 $2,376,934 -1%-$25,126 Parking Ramp Fund $73,791 $368,762 $14,860 $177,750 $99,800 -72.9%-$268,962 Parking Utility $243,404 $207,639 $49,962 $216,055 $209,447 0.9%$1,808 Transit Utility $6,612,066 $15,827,305 $2,784,105 $6,777,925 $7,337,919 -53.6%-$8,489,386 Ind Park Land Enterprise Fund $29,167 $32,600 $3,711 $29,700 $30,700 -5.8%-$1,900 Water Utility $15,131,865 $22,048,746 $8,020,667 $18,917,069 $18,846,253 -14.5%-$3,202,493 Sewer Utility $14,634,628 $16,640,655 $6,803,219 $15,348,730 $16,022,759 -3.7%-$617,895 Storm Water Utility $8,428,183 $10,420,005 $4,010,641 $9,445,356 $9,766,377 -6.3%-$653,628 Weights & Measures Fund $96,480 $109,568 $44,947 $96,438 $106,037 -3.2%-$3,531 Total:$47,492,306 $68,103,556 $22,521,604 $53,066,139 $54,832,126 -19.5%-$13,271,430 Name FY2023 YTD Actual FY2024 Budget: Amended FY2024 YTD Actual FY2024 Projected FY2025 Budgeted FY2024 Budget: Amended vs. FY2025 Budgeted (% Change) FY2024 Budget: Amended vs. FY2025 Budgeted ($ Change) TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Julie Calmes, Finance Director D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Res 24-591 Approve Financing for the 2025 Capital Improvement Projects B A C KGRO UN DBACKGROUND Attached is a resolution to approve financing for the 2025 Capital Improvement Projects for the City of Oshkosh. The resolution includes "Projects & Funding Sources By Department." The attached summary documents reflect direction provided by the Council following their recent budget workshops, including identifying $7.7 million in General Obligation ("G.O.") borrowing for yet to be determined facility project(s) for the Fire Department in 2025. The summary includes projects for 2025 through 2034. However, the Council is only being asked to approve the funding for the 2025 projects. Funding for subsequent years' projects will be requested as part of the subsequent years' budgets. Please contact me if you have any additional questions. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council consider the attached Resolution A t t a chment sAttachments RES 24-591 Funding Source Summary Projects and Funding Sources by Departments 11/12/2024 24-591 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE FINANCING FOR THE 2025 CAPITAL IMPROVEMENT PROJECTS INITIATED BY : CITY ADMINISTRATION WHEREAS, the City Manager has prepared, submitted, and recommended a Capital Improvement Plan for the year 2025 wherein is listed all anticipated revenues and expenditures for said year, which has been filed with the Common Council and the City Clerk, and is available for public inspection. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached funding for the 2025 Capital Improvement Program is hereby approved. CIP - Project Detail Sheet City of Oshkosh, Wisconsin FUNDING SOURCE SUMMARY 2025 thru 2029 TotalSource2025 2026 2027 2028 2029 1300-Cash-Fund Balance 2,700,000775,000 1,425,000 500,000 1400-TID Cash 11,610,000385,000 825,000 475,000 4,925,000 5,000,000 3000-Prior Year Funding-GO 2,509,7002,509,700 3100-Prior Year Funding-Sewer Revenue Bonds 5,050,0003,550,000 1,500,000 3200-Prior Year Funding-Water Revenue Bonds 4,450,0002,450,000 2,000,000 3300-Prior Year Funding-Storm Revenue Bonds 6,800,0005,300,000 1,500,000 4100-Levy 6,987,765765,500 1,443,765 1,482,500 1,663,500 1,632,500 4206-FED TRANSIT GRANT 80%1,840,0001,608,000 8,000 8,000 208,000 8,000 4207-Federal Grant 8,934,381680,000 1,854,381 3,200,000 3,200,000 4208-ARPA Funding 928,105928,105 4262-State DOT 4,080,6001,883,000 2,197,600 4263-State Grant 2,700,0001,000,000 1,700,000 4401- GO Debt 131,259,44021,287,150 24,526,989 24,226,986 14,429,090 46,789,225 4402-Debt: State Trust Fund Loan 2,250,0002,250,000 4952-Donations 7,925,00065,000 3,860,000 4,000,000 5273-Debt: Clean Water Fund 22,800,00012,000,000 10,800,000 5273-Sewer Revenue Bonds 43,572,0004,961,600 8,311,500 9,533,500 6,933,000 13,832,400 5275-Safe Drinking Water Loan 36,600,00036,600,000 5275-Water Revenue Bonds 59,340,00012,554,000 5,883,700 14,862,100 12,430,100 13,610,100 5278-Storm Revenue Bonds 31,137,2008,065,000 2,554,900 7,568,600 3,987,000 8,961,700 5280 S/A Replacement-Streets 9,145,7002,186,500 1,969,200 1,982,900 902,800 2,104,300 5281 S/A Replacement-Sidewalk 6,162,7001,384,300 1,171,300 1,241,400 1,052,200 1,313,500 5284-Water Special Assessments 2,472,900263,500 1,540,800 332,200 327,900 8,500 5285-Wastewater Special Assessments 5,163,100954,600 1,187,300 1,336,300 870,900 814,000 5286-Storm Water Special Assessments 997,300243,000 178,100 236,400 145,000 194,800 5287-Street Special Assessments 502,300502,300 5288-Sidewalk Special Assessments 305,500195,500 27,500 27,500 27,500 27,500 5299S-Sewer Utility Fund Balance 3,435,000560,000 470,000 705,000 815,000 885,000 5299SW-Storm Water Utility Fund Balance 3,895,000640,000 720,000 870,000 790,000 875,000 5299W-Water Utility Fund Balance 7,835,0001,428,000 1,230,000 2,102,000 1,490,000 1,585,000 9000-To Be Determined 72,485,00011,360,000 11,175,000 11,175,000 38,775,000 122,841,755 88,597,435 88,748,386 65,371,990 140,314,125 505,873,691GRAND TOTAL Thursday, November 7, 2024Page 1 CIP - Project Detail Sheet City of Oshkosh, Wisconsin PROJECTS & FUNDING SOURCES BY DEPARTMENT 2025 2034thru Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 0110 - Information Technology 200,0004100-Levy 200,000 200,0000110 - Information Technology Total 200,000 23A IT MSOFFIT: Microsoft Office Upgrade 200,000200,000 200,0000110 - Information Technology Total 200,000 0130 - Facilities 00A FURN RPL 25,000 25,000 25,000 25,000FAC: Office Furniture Replacement 250,00025,000 25,000 25,000 25,000 25,00025,000 00A HVAC/RF 750,000 750,000 750,000 750,000FAC: HVAC/Roofing Replacement 7,500,000750,000 750,000 750,000 750,000 750,000750,000 24 FT CNTR 0FAC: Fire Training Center (Amount in Contingency) 0 25 FAC CTYHL 10,000,000 10,000,000FAC: City Hall Renovation 30,000,00010,000,000 25 FAC TRTR2 31,000FAC: FM Commercial Tractor 31,000 25 FAC VEH1 60,000FAC: #002 3/4Ton PU Truck w/8' bed 60,000 25 FD CONT 7,700,000FAC: Fire Department Contingency 7,700,000 25 FS 16 RE 5,000,000FAC: Fire Station 16 Replacement 9,000,0004,000,000 25 GOH ANNEX 385,000 4,825,000FAC: GOH Annex Renovation 10,000,0004,790,000 25 OM MCE 73,000FAC: Oshkosh Media Master Control 73,000 25 OPL DOOR 25,000FAC: OPL Fire Suppression Accordion Door 25,000 25 OPL FSS 60,000FAC:OPL Server Room Fire Suppression System 60,000 25 OPM TRCTR 31,000FAC: OPM Commercial Tractor 31,000 25 OSC S FLI 40,000FAC: OSC South Flooring Improvements 40,000 25 OSC S WAL 53,000FAC: OSC South Wall Systems 53,000 26 OCC FRES 2,000,000FAC: OCC Interior Refresh 4,000,0002,000,000 Thursday, November 7, 2024Page 1 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 342,00055,000 56,000 25,000 56,000 25,0004100-Levy 25,000 25,000 25,000 25,000 25,000 341,000341,0004208-ARPA Funding 60,767,0009,495,000 3,650,000 4,365,000 750,000 21,550,0004401- GO Debt 7,630,000 3,920,000 4,429,000 4,228,000 750,000 4,000,0002,000,0004402-Debt: State Trust Fund Loan 2,000,000 5,080,00030,000 3,825,000 1,175,0004952-Donations 50,000 30,000,00010,000,000 10,000,000 10,000,0009000-To Be Determined 100,530,0009,921,000 19,531,000 15,565,000 10,806,000 21,575,0000130 - Facilities Total 7,655,000 3,945,000 4,454,000 6,303,000 775,000 26 OM TV SE 65,000FAC: Oshkosh Media TV Studio Equipment 65,000 26 OPM ELEV 685,000FAC: Elevator Modernizations 685,000 28 FS 15 REP 1,900,000FAC: Fire Station 15 Improvement 1,900,000 29 OPM LOBBY 2,800,000FAC: OPM Lobby Improvements 2,800,000 29 PD TRAIN 13,000,000FAC: PD Training Facility 13,000,000 30 OM GMCEFAC: OM Gov Mtg Coverage Equip 80,00080,000 30 OPM STORGFAC: OPM Artifact Storage Facility 2,800,0002,800,000 31 FS 17FAC: Fire Station 17 Renovation 3,120,0003,120,000 31 OPM LANDFAC: OPM Landscape Improvements 450,00050,000 50,000350,000 32 FAC VEH1FAC: #001 1/2-Ton Pickup Truck 53,00053,000 32 FS 18FAC: Fire Station 18 Renovation 3,276,0003,276,000 33 FS 19FAC: Fire Station 19 Renovation 3,440,0003,440,000 33 OM VANOshkosh Media Mini-Van 38,00038,000 100,530,0009,921,000 19,531,000 15,565,000 10,806,000 21,575,0000130 - Facilities Total 7,655,000 3,945,000 4,454,000 6,303,000 775,000 0211 - Police 1,690,000105,000 105,000 175,000 225,000 225,0004100-Levy 225,000 225,000 225,000 90,000 90,000 1,100,000275,000 825,0004401- GO Debt 00A PD TASER 40,000 40,000 90,000 90,000PD: TASER Replacement 750,00040,000 90,000 90,000 90,000 90,00090,000 24 PD MOTVEH 65,000 65,000 135,000 135,000PD: Police Fleet Vehicles 940,000135,000 135,000 135,000 135,000 28 PD TRRV 275,000PD: Tactical Response & Recovery Veh 275,000 29 PD CCOV 825,000PD: Command & Community Outreach Veh 825,000 2,790,000105,000 105,000 175,000 500,000 1,050,0000211 - Police Total 225,000 225,000 225,000 90,000 90,000 Thursday, November 7, 2024Page 2 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 2,790,000105,000 105,000 175,000 500,000 1,050,0000211 - Police Total 225,000 225,000 225,000 90,000 90,000 0230 - Fire 750,000750,0001300-Cash-Fund Balance 203,265101,000 53,265 3,000 3,000 3,0004100-Levy 5,000 10,000 10,000 15,000 479,381479,3814207-Federal Grant 37,10537,1054208-ARPA Funding 21,368,9601,127,250 1,416,589 2,923,686 2,414,090 339,2254401- GO Debt 4,422,602 437,846 1,884,959 4,384,339 2,018,374 22,838,7111,265,355 2,699,235 2,926,686 2,417,090 342,2250230 - Fire Total 4,427,602 437,846 1,894,959 4,394,339 2,033,374 00 FIRE LAND 750,000FIRE: Land for Stations 750,000 00A FIR GEAR 76,000 140,360 139,090 261,225FIRE: Turn Out Gear 2,103,495182,347 116,923 233,846 230,371 425,374297,959 00A FIRE AMBFIRE: Replace Ambulances 8,235,9401,447,293 4,224,679 2,563,968 00A FIRE HOS 10,000 3,000 3,000FIRE: New Hose 179,0003,000 5,000 120,000 10,000 15,00010,000 23 FIRE VEHS 90,000 70,000 75,000 78,000FIRE: Other Vehicles 820,00072,000 81,000 84,000 90,000 93,00087,000 24 FIRE MNTR 15,000FIRE: Replace Cardiac Monitors & AEDs 1,515,0001,500,000 25 FIRE CEAP 15,000FIRE: Ceape Street Project-Station 15 15,000 25 FIRE CPR 532,646FIRE: CPR 532,646 25 FIRE ELK 14,405FIRE: Elk Patient Lifting System 14,405 25 FIRE FHW 7,700FIRE: Fire Hose Washer 7,700 26 FIRE ENG 1,037,250 1,142,085 2,200,000FIRE: Replace Engines 5,601,3811,222,046 26 FIRE HPET 64,144FIRE: Halmatro Pantheon Extrication Tools 64,144 32 FIRE RDIOFIRE: Replace Radios 1,500,0001,500,000 32 FIRE SCBAFIRE: SCBA's 1,500,0001,500,000 22,838,7111,265,355 2,699,235 2,926,686 2,417,090 342,2250230 - Fire Total 4,427,602 437,846 1,894,959 4,394,339 2,033,374 0410 - Utility Infrastructure 00A ASPHALT 450,000 500,000 425,000UI: Asphalt Program (Annual)3,925,000425,000 425,000 425,000 425,000 425,000425,000 00A CONCRT 285,000 285,000 285,000 285,000UI: Concrete Pavement Repairs (Annual)2,850,000285,000 285,000 285,000 285,000 285,000285,000 00A ENV SVR 405,000 405,000 405,000 405,000UI: 20-91 Up-Front Engineering Services 4,050,000405,000 405,000 405,000 405,000 405,000405,000 00A I&I LEAK 750,000 750,000 1,000,000 1,500,000UI: Inflow/Infiltration Removal 12,500,0001,000,000 1,500,000 1,500,000 1,500,000 1,500,0001,500,000 00A LEADSRV 100,000 100,000 100,000 100,000UI: Misc. Utility-Owned Lead Service Repl.1,000,000100,000 100,000 100,000 100,000 100,000100,000 00A SS/SWLAT 525,000 525,000 675,000 675,000UI: Mini Storm Sewers/Storm Laterals 6,450,000675,000 675,000 675,000 675,000 675,000675,000 Thursday, November 7, 2024Page 3 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 00A SW NOI 70,000 70,000 70,000 70,000UI: New Sidewalk Ordered In 700,00070,000 70,000 70,000 70,000 70,00070,000 00A SW REHAB 1,200,000 1,100,000 1,100,000 1,100,000UI: Sidewalk Rehab & Reconst Prog 11,100,0001,100,000 1,100,000 1,100,000 1,100,000 1,100,0001,100,000 00A SW SUBDV 30,000 30,000 30,000 30,000UI: Subdivision Sidewalk Agreements 300,00030,000 30,000 30,000 30,000 30,00030,000 21-13 ANCHOR 50,000 1,149,000UI: Anchorage Watershed RR-Libbey Storm Sewer 1,199,000 21-14 GALLUP 1,500,000UI: Gallups-Merritts Creek Watershed 1,500,000 25 BAY SHORE 2,557,600UI: Bay Shore Dr Reconst 2,557,600 25 BAY ST 576,900UI: Bay St Reconstruction 576,900 25 CENTRAL 4,555,900UI: Central St Reconstruction 4,555,900 25 FAUST AVE 648,200UI: Faust Avenue Wtr Mn Repl 648,200 25 FERNAU 6,730,000UI: Fernau Avenue Construction 6,730,000 25 JKSN/OR 250,000 5,351,600UI: Jackson Street/Oregon Street Reconstruction 5,651,60050,000 25 MICHIGAN 5,945,600UI: Michigan Street Reconstruction 5,945,600 25 N LARK ST 1,056,000UI: N Lark Street Wtr Mn Repl 1,056,000 25 NATIONAL 625,500UI: National Avenue Wtr Mn Repl 625,500 25 NEB SS 2,400,000UI: Nebraska Sanitary Intrcptr Sewer 2,400,000 25 W 11TH AV 2,507,000UI: West 11th Avenue Reconstruction 2,507,000 25 WAUGOO A V 3,170,700UI: Waugoo Ave Reconstruction 3,170,700 25 WEST 15TH 7,481,500UI: W 15th Ave Reconstruction 7,481,500 26 CLAIRVLLE 2,951,800UI: Clairville Road Swr & Wtr Ext 2,951,800 26 JOSSLYN 1,759,500UI: Josslyn Street Wtr Mn Repl 1,759,500 26 OHIO ST 5,483,600UI: Ohio St Reconstruction 5,483,600 26 SCOTT AVE 5,999,200UI: Scott Ave Reconstruction 5,999,200 26 W 16TH AV 7,534,100UI: W 16th Ave Reconstruction 7,534,100 26-01 BOWEN 200,000UI: Bowen St Reconstruction 10,178,1009,978,100 27 CLAIRVLLEUI: Clairville Road Swr & Wtr Extension 2,432,1002,432,100 27 LAKEVW PS 5,000,000UI: Lakeview San Pump/SW Lift Station Replacement 5,876,000876,000 27 MONTCLAIRUI: Montclair Place Wtr Mn Repl 681,800681,800 27 OAKWOODUI: Oakwood Road Wtr Mn Repl 1,138,7001,138,700 27 SCOTT AVEUI: Scott Ave Reconstruction 3,877,9003,877,900 27 SW OUTFLLUI: WWTP SW Outfall Construction 809,000809,000 27 W 14TH AVUI: W 14th Ave Reconstruction 7,867,1007,867,100 27 WRIGHTUI: Wright St Reconstruction 3,981,0003,981,000 27LakeShorDrImplementation of Lake Shore Drive Reimagination 2,500,0002,500,000 28 BOWEN ST 3,798,000UI: Bowen St Reconstruction 3,798,000 Thursday, November 7, 2024Page 4 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 6,000,000600,000 475,000 4,925,0001400-TID Cash 2,509,7002,509,7003000-Prior Year Funding-GO 5,050,0003,550,000 1,500,0003100-Prior Year Funding-Sewer Revenue Bonds 4,450,0002,450,000 2,000,0003200-Prior Year Funding-Water Revenue Bonds 6,800,0005,300,000 1,500,0003300-Prior Year Funding-Storm Revenue Bonds 2,875,000287,500 287,500 287,500 287,500 287,5004100-Levy 287,500 287,500 287,500 287,500 287,500 4,080,6001,883,000 2,197,6004262-State DOT 55,044,2005,062,900 5,040,400 7,206,300 4,196,000 7,141,0004401- GO Debt 5,033,300 5,539,300 5,879,900 4,194,700 5,750,400 28 GRAND ST 866,200UI: Grand Street Reconstruction 866,200 28 HUDSON AV 2,030,300UI: Hudson Avenue Reconstruction 2,030,300 28 MADISON 1,653,600UI: Madison Street Reconstruction 1,653,600 28 MILL ST 1,419,600UI: Mill St Reconstruction 1,419,600 28 OSH/SAWY 600,000 4,925,000UI: Oshkosh Avenue - Sawyer Street Intersection 6,000,000475,000 28 PLEASANT 1,653,600UI: Pleasant Street Reconstruction 1,653,600 28 STH 91 3,693,600UI: STH 91 Utility Construction 3,693,600 29 BOWEN ST 6,607,600UI: Bowen St Reconstruction 6,607,600 29 MERRITT 500,000 20,319,700UI: Merritt Ave Reconstruction 20,819,700 30 S WASHUI: S Washburn Asphalt Const-W Waukau 1,895,0001,895,000 30 VAN BURENUI: Van Buren Avenue Reconstruction 4,479,0004,479,000 30 W 19TH AVUI: West 19th Avenue Reconstruction 4,099,9004,099,900 30 WDLDUI: Woodland Ave Reconstruction 3,081,0003,081,000 31 FERNAUUI: Fernau Watershed Detention Basin (Hoffmaster) 5,050,00050,000 5,000,000 31 S MAINUI: S Main St Reconstruction 16,408,500550,000 15,858,500 31 WDLD-HIGHUI: Woodland Ave Reconstruction 1,127,6001,127,600 32 JEFFERSONUI: Jefferson Street Reconstruction 10,446,70010,446,700 32 N EAGLEUI: N Eagle St Reconst 4,000,2004,000,200 33 N SAWYERUI: N Sawyer St Reconstruction 9,024,5009,024,500 33 W 4TH AVEUI: W 4th Avenue Reconstruction 3,631,6003,631,600 34 NEBRASKAUI: Nebraska Street Reconstruction 4,461,3004,461,300 34 W 9TH AVEUI: W 9th Ave Reconstruction 12,255,700300,000 11,455,700500,000 281,053,60041,869,900 28,243,200 39,306,700 26,254,900 43,017,9000410 - Utility Infrastructure Total 18,494,900 26,576,100 19,536,900 17,246,100 20,507,000 Thursday, November 7, 2024Page 5 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 41,202,6002,836,100 3,217,500 6,042,500 4,233,000 7,802,4005273-Sewer Revenue Bonds 3,128,100 3,366,600 3,524,200 3,305,900 3,746,300 51,007,1005,519,000 4,208,700 9,737,100 3,990,100 10,880,1005275-Water Revenue Bonds 2,737,300 4,008,600 2,974,900 3,189,000 3,762,300 46,837,6007,365,000 2,554,900 6,858,600 3,637,000 8,586,7005278-Storm Revenue Bonds 2,466,200 8,615,200 2,420,200 2,117,900 2,215,900 15,430,8002,186,500 1,969,200 1,982,900 902,800 2,104,3005280 S/A Replacement-Streets 1,558,600 1,324,100 1,059,500 1,038,700 1,304,200 11,470,9001,384,300 1,171,300 1,241,400 1,052,200 1,313,5005281 S/A Replacement-Sidewalk 1,058,600 1,045,700 1,090,000 1,035,100 1,078,800 2,652,900263,500 1,540,800 332,200 327,900 8,5005284-Water Special Assessments 128,000 7,100 44,900 7,443,000954,600 1,187,300 1,336,300 870,900 814,0005285-Wastewater Special Assessments 440,000 496,800 500,300 286,800 556,000 1,453,900243,000 178,100 236,400 145,000 194,8005286-Storm Water Special Assessments 97,800 76,800 105,800 58,100 118,100 502,300502,3005287-Street Special Assessments 443,000195,500 27,500 27,500 27,500 27,5005288-Sidewalk Special Assessments 27,500 27,500 27,500 27,500 27,500 6,550,000455,000 455,000 705,000 705,000 705,0005299S-Sewer Utility Fund Balance 705,000 705,000 705,000 705,000 705,000 7,600,000640,000 640,000 790,000 790,000 790,0005299SW-Storm Water Utility Fund Balance 790,000 790,000 790,000 790,000 790,000 1,650,000165,000 165,000 165,000 165,000 165,0005299W-Water Utility Fund Balance 165,000 165,000 165,000 165,000 165,000 281,053,60041,869,900 28,243,200 39,306,700 26,254,900 43,017,9000410 - Utility Infrastructure Total 18,494,900 26,576,100 19,536,900 17,246,100 20,507,000 0420 - Engineering 125,00060,0004401- GO Debt 65,000 125,00060,0000420 - Engineering Total 65,000 27 ENG VEH1ENG: 4WD 1/2-Ton Pickup Trucks 125,00060,000 65,000 125,00060,0000420 - Engineering Total 65,000 0430 - Street Division 00A STR EQP1 50,000 20,000STR: Replace Trailers 150,00020,000 20,000 20,00020,000 00A STR VE01 700,000 700,000 350,000 350,000STR: Replace Tandem-Axle Plow Trucks 4,325,000350,000 350,000 725,000 400,000 400,000 23 STR EQP3 430,000 470,000STR: Replace Articulated Loaders 2,320,000470,000 450,000500,000 23 STR VEH02 320,000 320,000 340,000 360,000STR: Replace Single-Axle Trucks 2,365,000340,000 360,000 325,000 23 STR VEH05STR: Replace Semi-Tractors 200,000200,000 24 STR EQP6 85,000 85,000STR: Replace Sidewalk Tractors 255,00085,000 24 STR VEH1 60,000 115,000 65,000STR:4-Wheel Drive Pickup Trucks 500,000120,000 70,000 70,000 25 STR EQP1STR: #218, Trailered Air Compressor 75,00035,000 40,000 25 STR EQP2 550,000STR: #168, Paver 550,000 Thursday, November 7, 2024Page 6 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 15,370,0002,195,000 1,965,000 1,535,000 1,530,000 1,410,0004401- GO Debt 1,405,000 1,895,000 905,000 1,105,000 1,425,000 15,370,0002,195,000 1,965,000 1,535,000 1,530,000 1,410,0000430 - Street Division Total 1,405,000 1,895,000 905,000 1,105,000 1,425,000 25 STR VEH1 110,000 110,000STR: 1-Ton 4-Wheel Drive Dump Trucks 340,000120,000 26 STR EQP1 250,000STR: #172 114" Snow Blower 250,000 28 STR EQP1 110,000STR: #239 Stainless Tanker Semi-Trailer 110,000 28 STR VEH1 600,000STR: Replace Motor Graders with Wing 1,800,000600,000 600,000 29 STR EQP1 145,000STR: #237 Lowboy Trailer 145,000 29 STR VEH1 405,000STR: #191 Excavator 680,000275,000 30 STR EQP1STR: #232 Dump Trailer 100,000100,000 30 STR EQP2STR: #263 Asphalt Patch Trailer 55,00055,000 30 STR EQP3STR: #167 Double-Drum Asphalt Roller 70,00070,000 30 STR VEH1STR: #130 Skid Steer 130,000130,000 30 STR VEH2STR: #21 Single-Axle Mason TRK w/Crane 150,000150,000 31 STR EQP1STR: #160 Finish Roller 40,00040,000 31 STR VEH1STR: #175 Tractor with Plow & Mower 220,000220,000 32 STR EQP1STR: Field Ops Facility Brine Maker 250,000250,000 32 STR EQP2STR: Field Ops Facility Air Compressor 40,00040,000 34 STR VEH2STR: #171 Snowblower Loader Attachment 250,000250,000 15,370,0002,195,000 1,965,000 1,535,000 1,530,000 1,410,0000430 - Street Division Total 1,405,000 1,895,000 905,000 1,105,000 1,425,000 0450 - Central Garage 470,000120,000 85,000 200,0004401- GO Debt 65,000 470,000120,000 85,000 200,0000450 - Central Garage Total 65,000 25 CG EQP2 120,000CG: Mobile Column Lifts 120,000 26 CG EQP1 85,000CG: #108 Adv Ride-On Floor Scrubber 85,000 27 CG VEH1CG: #36 Single-Axle Pickup Truck 200,000200,000 32 CG VEH1CG: #121 Forklift 65,00065,000 470,000120,000 85,000 200,0000450 - Central Garage Total 65,000 0470 - Sanitation Thursday, November 7, 2024Page 7 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 3,646,000350,000 350,000 425,000 425,000 450,0004401- GO Debt 450,000 341,000 855,000 3,646,000350,000 350,000 425,000 425,000 450,0000470 - Sanitation Total 450,000 341,000 855,000 23 SANI VEH1 350,000 350,000SAN: Rear-Load Refuse Trucks 1,416,000341,000 375,000 27 SANI VEH1 425,000 450,000SAN: Automated Side-Load Refuse Trucks 2,230,000425,000 450,000 480,000 3,646,000350,000 350,000 425,000 425,000 450,0000470 - Sanitation Total 450,000 341,000 855,000 0480 - Recycling 3,024,000425,000 425,0001300-Cash-Fund Balance 488,000 1,456,000 230,000 896,0004401- GO Debt 436,000 460,000 3,920,000425,000 425,0000480 - Recycling Total 924,000 1,456,000 690,000 22 RECY VEH1REC: #221 Hook-Lift Roll-Off Container Truck 230,000230,000 23 RECY EQP1REC: Roll-Off Containers 38,00038,000 23 RECY VEH1 425,000 425,000REC: Automated Side-Load Refuse Trucks 2,756,0001,456,000450,000 24 RECY EQP1REC: #111 Articulated Loader 460,000460,000 32 RECY EQP1REC: #222 Yard Waste Grinder 436,000436,000 3,920,000425,000 425,0000480 - Recycling Total 924,000 1,456,000 690,000 0610 - Parks Dept - General 25 P36 UT 36,000 18,000PRKS: Utility Trailers 116,00018,000 26,000 18,000 25 PRK EQP 73,000 73,000 75,000 75,000PRKS: Zero Turn Mowers 781,00075,000 80,000 80,000 85,000 85,00080,000 25 PRK EQP1 26,000PRKS: Athletic Field Groomer 111,00026,000 30,00029,000 25 PRK VEH1PRKS: 414 F-250 PU Truck 60,00060,000 26 PRK EQ2 95,000PRKS: 442 John Deere Tractor/Loader 95,000 26 PRK EQP1 115,000 121,000PRKS: 16' Mower 361,000125,000 26 PRK VEH1 55,000PRKS: 400 F-150 PU Truck 55,000 26 PRK VEH2 90,000PRKS: 489 Step Van 90,000 26 PRK VEH3 90,000PRKS: 444 Bobcat Toolcat 90,000 27 PRK VEH1PRKS: 408 F-550 Dump Truck 95,00095,000 27 PRK VEH3PRKS: 415 F-750 CNG 3YD TRUCK 130,000130,000 Thursday, November 7, 2024Page 8 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 3,117,000135,000 536,000 404,000 205,000 419,0004401- GO Debt 365,000 341,000 212,000 415,000 85,000 3,117,000135,000 536,000 404,000 205,000 419,0000610 - Parks Dept - General Total 365,000 341,000 212,000 415,000 85,000 28 402 VEH 75,000PRKS: 402 F-350 Reg Cab 75,000 28 403 VEH 55,000PRKS: 403 Ford Exp 55,000 29 404 VEH 60,000PRKS: 404 1/2 Ton WD Ext Cab 60,000 29 419 VEH 65,000PRKS: 419 3500 4WD Reg Cab 65,000 29 488 VEH 98,000PRKS: 488 E-450 Step Van 98,000 30 440 CT CLPRKS: 440 CAT M908 Compact Loader 120,000120,000 30 487 VEHPRKS: 487 Lt Duty 4x2 Pick Up 40,00040,000 31 407 CB PUPRKS: 407 1500 4x2 Double Cab PU 65,00065,000 31 441305EBPRKS: 441 Caterpillar 305EB M Excavator 100,000100,000 31 446 JD UVPRKS: 446 John Deere Pro Utility Veh 70,00070,000 32 445 FG25TPRKS: 445 FG25T-16 Forklift 50,00050,000 32 P19 V VACPRKS: P19 Toro Versa Vac 35,00035,000 33 405 PUPRKS: 405 1/2 Ton Pick Up 60,00060,000 33 406 4x2PRKS: 406 Pick Up 406 1/2 Ton 60,00060,000 33 411 PUPRKS: 411 1/2 Ton Pick Up 60,00060,000 33 PRK EQP3PRKS: 443 Cat Track Skidsteer 120,000120,000 3,117,000135,000 536,000 404,000 205,000 419,0000610 - Parks Dept - General Total 365,000 341,000 212,000 415,000 85,000 0620 - Forestry 499,00085,000 240,000 84,0004401- GO Debt 90,000 499,00085,000 240,000 84,0000620 - Forestry Total 90,000 25 FRSY VEH1FRSTRY: 480 Ford F750 150,000150,000 26 FRSY EQP1FRSTRY: 475 Vermeer BC1500 Chipper 180,00090,000 90,000 26 FRSY VEH1 85,000FRSTRY: 479 F250 Pick Up Truck 85,000 28 FRSY EQP1 84,000FRSTRY: 470 SC802 Stump Grinder 84,000 499,00085,000 240,000 84,0000620 - Forestry Total 90,000 0650 - Cemetery Thursday, November 7, 2024Page 9 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 25,00025,0004100-Levy 789,00087,000 49,000 78,000 25,0004401- GO Debt 85,000 120,000 85,000 260,000 814,000112,000 49,000 78,000 25,0000650 - Cemetery Total 85,000 120,000 85,000 260,000 00A CEMROAD 25,000 25,000CEM: Cemetery Road Repaving 125,00025,000 25,000 25,000 25 CEM EQP1 45,000 49,000CEM: Leaf Picker/Vacuum 327,00053,000 60,000 60,00060,000 25 CEM EQP3 42,000CEM: Scag Zero Turns 162,00060,000 60,000 34 CEM VEH2CEM: 486 1 Ton Dump Trk w/plow 200,000200,000 814,000112,000 49,000 78,000 25,0000650 - Cemetery Total 85,000 120,000 85,000 260,000 0740 - Planning 1,100,000350,000 250,000 500,0001300-Cash-Fund Balance 12,010,000385,000 225,000 5,000,0001400-TID Cash 6,400,000 7,100,00050,000 775,000 850,000 950,000 950,0004100-Levy 925,000 650,000 650,000 650,000 650,000 8,380,000640,000 1,340,000 3,200,000 3,200,0004207-Federal Grant 00A G NHOODS 50,000 150,000 150,000 150,000PLNG: Great Neighborhoods Initiative 1,400,000150,000 150,000 150,000 150,000 150,000150,000 00A GATE IMP 100,000 200,000 200,000PLNG: Gateway Improvements 800,000100,000 200,000 00A SMAIN AQ 250,000 250,000 500,000 500,000PLNG: South Main Acquisition 3,000,000500,000 500,000 250,000 250,000 24 PLNRWALKA 3,500,000PLNG: Pioneer Riverwalk CN RR 3,500,000 24 RIV DR TR 175,000 175,000PLNG: Riverway Drive Trail 350,000 24 RIV SIGN 50,000 50,000PLNG: Riverwalk Signage 100,000 24 SCAT SITE 100,000 500,000 500,000 500,000PLNG: Scattered Sites Blight Removal 4,600,000500,000 500,000 500,000 500,000 500,000500,000 25 CTR CITY 25,000 25,000 25,000PLNG: Signage to Center City 100,00025,000 25 PL DT VIS 1,000,000 1,000,000PLNG: DT Visualization Implement 3,000,0001,000,000 25 PL FARM 550,000PLNG:Farmington Workforce Housing 550,000 25 PL I-41 800,000 1,300,000 4,000,000PLNG: I-41 Pedestrian Bridge 10,100,0004,000,000 25 PLN HOUS 175,000 175,000 175,000PLNG: Workforce Housing Land Acq.1,575,000175,000 175,000 175,000 175,000 175,000175,000 25 PLNRWALKB 3,000,000PLNG: Pioneer Riverwalk to Marina 3,000,000 26 PLNRWALK C PLNG: Pioneer Riverwalk E 14th 2,000,0002,000,000 27 PL RWALK 5,000,000PLNG: Pioneer Island Riverwalk 11,400,0006,400,000 27 PLNRWALK D 400,000PLNG: Pioneer Riverwalk Breakwater 400,000 27 SAWFETUR E 75,000 75,000PLNG: Sawdust Dist Gateway Features 300,00075,000 75,000 46,175,0001,425,000 10,775,000 8,525,000 7,025,000 6,625,0000740 - Planning Total 8,000,000 1,075,000 1,075,000 825,000 825,000 Thursday, November 7, 2024Page 10 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 1,000,0001,000,0004263-State Grant 11,760,0006,760,000 1,800,000 1,700,000 500,0004401- GO Debt 500,000 250,000 250,000 250,000250,0004402-Debt: State Trust Fund Loan 4,575,0001,175,000 1,175,000 1,175,000 175,0009000-To Be Determined 175,000 175,000 175,000 175,000 175,000 46,175,0001,425,000 10,775,000 8,525,000 7,025,000 6,625,0000740 - Planning Total 8,000,000 1,075,000 1,075,000 825,000 825,000 0801 - Traffic/Lighting 900,00090,000 90,000 90,000 90,000 90,0004100-Levy 90,000 90,000 90,000 90,000 90,000 240,000240,0004401- GO Debt 1,140,000330,000 90,000 90,000 90,000 90,0000801 - Traffic/Lighting Total 90,000 90,000 90,000 90,000 90,000 00A LED HD 10,000 10,000 10,000 10,000ELEC: LED Traffic Signal Head Equip 100,00010,000 10,000 10,000 10,000 10,00010,000 00A LEDLGHT 10,000 10,000 10,000 10,000ELEC: LED Streetlighting Upgrades 100,00010,000 10,000 10,000 10,000 10,00010,000 00A ST POLES 25,000 25,000 25,000 25,000ELEC: Street Lighting Poles 250,00025,000 25,000 25,000 25,000 25,00025,000 00A TR SGNL 45,000 45,000 45,000 45,000ELEC: Traffic Signal Equipment 450,00045,000 45,000 45,000 45,000 45,00045,000 25 EQP ELEC1 165,000ELEC: 515 Skidsteer 165,000 26 VEH ELEC1 75,000ELEC: 506 Service Van 75,000 1,140,000330,000 90,000 90,000 90,000 90,0000801 - Traffic/Lighting Total 90,000 90,000 90,000 90,000 90,000 0810 - Sign Division 270,000120,0004401- GO Debt 150,000 270,000120,0000810 - Sign Division Total 150,000 29 SGN SBTSIGN: Sign Bucket Truck 150,000150,000 29 SGN TRUCK 120,000SIGN: Sign Work Truck 120,000 270,000120,0000810 - Sign Division Total 150,000 1070 - Museum 26 MUS ROOTS 975,000MUS: Deep Roots Exhibit 1,300,000325,000 27 MUS TFFNYMUS: Tiffany Window Removal/Re-Install 75,00075,000 30 MUS EX UPMUS: EXH - People of the Waters 550,00050,000 500,000 Thursday, November 7, 2024Page 11 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 1,600,000975,000 75,0004401- GO Debt 50,000 500,000 325,000325,0004952-Donations 1,925,000975,000 400,0001070 - Museum Total 50,000 500,000 1,925,000975,000 400,0001070 - Museum Total 50,000 500,000 1717 - Parking Utility 35,00035,0004207-Federal Grant 7,500,000750,000 750,000 750,000 750,000 750,0004401- GO Debt 750,000 750,000 750,000 750,000 750,000 35,00035,0009000-To Be Determined 7,570,000750,000 820,000 750,000 750,000 750,0001717 - Parking Utility Total 750,000 750,000 750,000 750,000 750,000 00A PRKG LOT 750,000 750,000 750,000 750,000PRKG: Parking Lot Improvements 7,500,000750,000 750,000 750,000 750,000 750,000750,000 25 EV CHARG 70,000PRKG: EV Charging Plan 70,000 7,570,000750,000 820,000 750,000 750,000 750,0001717 - Parking Utility Total 750,000 750,000 750,000 750,000 750,000 1728 - Transit 595,00052,000 77,000 52,000 52,000 52,0004100-Levy 52,000 52,000 102,000 52,000 52,000 1,880,0001,608,000 8,000 8,000 208,000 8,0004206-FED TRANSIT GRANT 80%8,000 8,000 8,000 8,000 8,000 40,00040,0004207-Federal Grant 450,000400,000 50,0004401- GO Debt 38,000,00038,000,0009000-To Be Determined 00A TR STPIM 10,000 10,000 10,000 10,000TR: Transit Stop Improvements 100,00010,000 10,000 10,000 10,000 10,00010,000 24 BKE&PED 50,000 50,000 50,000 50,000TR: Bike and Pedestrian 500,00050,000 50,000 50,000 50,000 50,00050,000 25 2HBRID BS 2,000,000TR: 2 Hybrid Electric/Diesel Buses 2,000,000 25 TR HOIST1 250,000TR: Hoist Maintenance Garage 250,000 25 TR STF VE 40,000TR: Staff Vehicle 40,000 26 TR TIRE 25,000TR: Tire Changer 25,000 29 TR FAC 38,000,000TR: Transit Facility 38,000,000 40,915,0002,100,000 85,000 60,000 310,000 38,060,0001728 - Transit Total 60,000 60,000 60,000 60,000 60,000 Thursday, November 7, 2024Page 12 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 40,965,0002,100,000 85,000 60,000 310,000 38,060,0001728 - Transit Total 60,000 60,000 110,000 60,000 60,000 1810 - Water 00A WD MTERS 953,000 1,029,000 1,245,000 1,365,000WD: Meter Change-Out Program 7,225,0001,132,000 1,501,000 23 WF CLRWLL 36,600,000WFP: Clearwell Replacement 36,600,000 23 WF MEDIA 1,700,000WFP: Dual Media Filter Repairs/Rplcmnt 3,400,0001,700,000 23 WF OZONE 3,000,000WFP: Ozone Liquid Oxygen System/Generators 3,000,000 24 WD SNSUS 50,000WD: Sensus Water Meter Base St 50,000 24 WF GAC FT 2,100,000WFP: Granulated Actvd Carbon Filter Media 4,200,0002,100,000 24 WF PUMP 2,400,000WFP: Repl Washburn St Booster Station Pmps 2,400,000 25 NEW WACH 120,000WD: New Wach Valve Maintenance Trailer 120,000 25 PRV CMPNT 30,000WFP: Oakwood & Knapp PRV Components Repl 30,000 25 VALVE VLT 30,000WFP: Washburn Wtr Twr Valve Vault Repl 30,000 25 WD BENCH 350,000WD: Water Meter Test Benches Repl 350,000 25 WD BLDG 200,000 125,000 3,200,000WD: Building Addition/Remodel 3,525,000 25 WD EQP1 60,000WD: #809 Trailer-Mounted Dewatering Pump 60,000 25 WD EQP2 60,000WD: #805 Forklift 60,000 25 WD VEH1 50,000 55,000 55,000WD: Replace 1/2-Ton Vans 280,00060,000 60,000 25 WD VEH2 80,000WD: 1-Ton Ext Cab Pickup Trks w/Srv Body 260,000180,000 25 WF A SCBR 100,000 600,000WFP: Ammonia Gas Scrubber 700,000 25 WF C SCBR 100,000 600,000WFP: Chlorine Gas Scrubber 700,000 25 WF CL FS 300,000WFP: Chlorine Feed System Piping 300,000 25 WF FLUOR 100,000WFP: Fluoride Tanks/Feed Pumps Rplcmnt 700,000600,000 26 WD ROOFWD: Building Roof Replacement 150,000150,000 26 WD VEH1 300,000 300,000WD:Tri-Axle Dump Trucks 920,000320,000 26 WF FR AL 36,000WFP: Fire Alarm Syst Ctrl Panel 36,000 27 SW WTR TWWFP: SW Wtr Twr Ext Painting/Add Mixing 750,000750,000 27 WD EQP1WD: #804 Concrete Breaker 225,000225,000 27 WD VEH1WD: 1/2-Ton 4WD Ext Cab Pickup Trucks 115,00055,000 60,000 27 WF POLYMRWFP: Polymer Feed Systems Replacement 500,000500,000 Thursday, November 7, 2024Page 13 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 36,600,00036,600,0005275-Safe Drinking Water Loan 31,122,0007,035,000 1,675,000 5,125,000 8,440,000 2,730,0005275-Water Revenue Bonds 1,356,000 1,916,000 1,945,000 700,000 200,000 9,386,0001,263,000 1,065,000 1,937,000 1,325,000 1,420,0005299W-Water Utility Fund Balance 1,801,000 240,000 50,000 140,000 145,000 77,108,00044,898,000 2,740,000 7,062,000 9,765,000 4,150,0001810 - Water Total 3,157,000 2,156,000 1,995,000 840,000 345,000 28 WD EQP1 45,000WD: #811 Air Compressor 45,000 28 WD EQP2 120,000WD: #812 Ditch Witch/Vac-All Trailer 120,000 28 WF BCKWS H 660,000WFP: Backwash Controls/Air Scour Blower Repl 660,000 28 WF CARPET 25,000WFP: WFP Administration Area Carpet 25,000 28 WF SLUDGE 180,000WFP: Sludge Pump Replacement 180,000 28 WF TANKS 60,000 750,000WFP: Alum Piping/Day Tanks/Transfer Pumps Repl 810,000 28 WF VEH1 75,000WFP: #892 3/4Ton 4WD PU Truck Lift Gate/Plow 75,000 29 GV REPL 60,000WFP: Mix/Sed Basin/DMF Gallery Valve Repl 1,416,0001,356,000 29 SYS SED 1,800,000WFP: Repl Systems Sedimentation Basins 1,800,000 29 WD EQP1 365,000WD: Tractor Backhoe/Loaders 740,000375,000 29 WD VEH1 120,000WD: #828 1-Ton Service TRK w/Valve- Turning Mach 120,000 30 SED PAINTWFP: Contact/Backwash/Sedimentation Basin Paint 300,000300,000 31 WF TANKSWFP: Ammonia Bulk Storage Tanks/Scales Replacement 1,056,0001,056,000 31 WF VALVESWFP: Ammonia Storage System Valves Replacement 540,000540,000 32 DMF ROOFWFP: Repl Roof-DMF/GAC Filter Galleries/Admin Area 570,000570,000 32 WD MSN SLWD: Reapplication of WDC Masonry Sealing 50,00050,000 32 WF CL FDWFP: Replace Chlorine Feed Equipment 1,000,0001,000,000 33 ANALYZERSWFP: Replace WFP Analyzers 500,000500,000 33 SED SLDGEWFP: Sed Basin Sludge Pump Repl 250,00050,000 200,000 33 WF TANKSWFP: Chem Storage Tank Maint 90,00020,000 70,000 34 WF VEH1WFP: #891 Pickup Truck 75,00075,000 77,108,00044,898,000 2,740,000 7,062,000 9,765,000 4,150,0001810 - Water Total 3,157,000 2,156,000 1,995,000 840,000 345,000 Thursday, November 7, 2024Page 14 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 1910 - Sewer 23 WW CL DIG 105,000 110,000 110,000WW: Clean Digesters 665,000110,000 115,000 115,000 24 WW CHL PP 795,000WW: Replace WWTP Chlorinators and Piping 795,000 25 WW BAR SC 628,000 3,700,000WW: Replace WWTP Influent Bar Screens 4,328,000 25 WW HVAC 135,000 650,000WW: Replace Wastewater Facility HVAC 785,000 25 WW PHOSP H 12,000,000 10,800,000WW: Phosphorus Limits Study/Construction 22,800,000 25 WW SHORE 102,500 500,000WW: Shorewood Lift Station Piping & Valves 602,500 25 WW VEH1 700,000WW: Replace Jetter Vacs 2,125,000700,000 725,000 25 WW VEH2 75,000WW: New 3/4-Ton Pickup Truck w/ Plow & Lift Gate 75,000 26 WW BAR SC 114,000WW: Lift Station Bar Screens Rehabilitation 664,000550,000 26 WW MOWER 15,000WW: #173 Zero-Turn Lawn Mower 15,000 26 WW S MAIN 40,000 130,000WW: Repl S Main St Pump Station Generator & Equip 795,000625,000 27 INFLUENTWW: Raw Influent Piping Condition Assess 650,000650,000 27 WW CTH Y 350,000WW: Rehab County Hwy Y Pump Station 406,00056,000 27 WW EUSS 4,300,000WW: Replace Electrical Unit Substations 5,140,000840,000 27 WW RA/WAS 2,200,000WW: Repl RAS and WAS Pumping System 2,620,000420,000 28 WW SLUDG E 150,000 675,000WW: Repl Primary Sludge Piping and Valves 825,000 29 FLUME LNR 55,000WW: Parshall Flume Liners Replacement 425,000370,000 29 WW GENER 1,000,000WW: WWTP Generator Installation 4,000,0003,000,000 29 WW VEH1 70,000WW: 4x4 Pickup Trucks w/Plow & Lift Gates 140,00070,000 30 CL CONTCTWW: Chlorine Contact Basin Improvements 3,525,000525,000 3,000,000 30 WW CNTRF G WW: Installation of Additional Centrifuge 1,187,200187,200 1,000,000 30 WW CNTRT E WW: Incr Centrate Storage Capacity 1,855,000355,000 1,500,000 30 WW VEH1WW: #975 Single-Axle Dump Truck 110,000110,000 31 DAFT CTRLWW: DAFT Control Equipment Replacement 580,00080,000 500,000 31 GRIT CHBRWW: Grit Chamber Replacement 876,000126,000 750,000 32 FE TNKWW: Ferric Chloride Bulk Storage Tank Repl 1,165,0001,000,000165,000 32 OUTFL INSWW: WWTP Outfall Inspections 50,00050,000 Thursday, November 7, 2024Page 15 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 22,800,00012,000,000 10,800,0005273-Debt: Clean Water Fund 33,601,2002,125,500 5,094,000 3,491,000 2,700,000 6,030,0005273-Sewer Revenue Bonds 4,547,200 5,706,000 1,777,500 1,130,000 1,000,000 1,062,500350,000 350,0005278-Storm Revenue Bonds 362,500 870,000105,000 15,000 110,000 180,0005299S-Sewer Utility Fund Balance 110,000 50,000 115,000 185,000 58,333,70014,580,500 15,909,000 3,841,000 2,810,000 6,210,0001910 - Sewer Total 4,657,200 5,706,000 2,190,000 1,245,000 1,185,000 33 DIGST GASWW: Digester Gas Equipment Replacement 1,130,000130,000 1,000,000 58,333,70014,580,500 15,909,000 3,841,000 2,810,000 6,210,0001910 - Sewer Total 4,657,200 5,706,000 2,190,000 1,245,000 1,185,000 2010 - Storm Water 1,810,000350,000 360,000 350,000 375,0005278-Storm Revenue Bonds 375,000 433,50080,000 80,000 85,0005299SW-Storm Water Utility Fund Balance 18,500 85,000 85,000 2,243,500350,000 80,000 440,000 350,000 460,0002010 - Storm Water Total 18,500 375,000 85,000 85,000 23 SW VEH1 350,000 375,000SW: Replace Street Sweepers 1,460,000360,000 375,000 25 SW EQP2 80,000 85,000SW: Leaf Blowers-Storm Water 330,00080,000 85,000 27 SW TRL PMSW: Replace Trailered Water Pumps 50,00050,000 28 SW VEH1 350,000SW: #57 Vac All Catch Basin Cleaner 350,000 30 SW MOWERSW: #107 Zero-Turn Lawn Mower 18,50018,500 33 SW CHPPERSW: #101 Trailered Wood Chipper 35,00035,000 2,243,500350,000 80,000 440,000 350,000 460,0002010 - Storm Water Total 18,500 375,000 85,000 85,000 6610 - Park Land Imprv 0325 00A PRK TRLS 50,000 50,000 50,000 50,000Park Trails Improvements 500,00050,000 50,000 50,000 50,000 50,00050,000 22 BEACH HSEMenominee Park Beach House Reno 5,000,0005,000,000 23 LAKESHORE 300,000 300,000 300,000Lakeshore Park Development 900,000 23 PRK PCKRT 350,000Pickart Park Development 350,000 23 PRK POOL2 35,000 35,000PCWP Heaters 70,000 24 44P TENIS 230,00044th Parallel Park Tennis Court Reconst 230,000 24 M PRK ZOO 100,000 100,000Menominee Park Zoo Improvements 500,000100,000 100,000100,000 24 MP LOT DS 500,000 3,000,000Menominee Prk Prkg Lot & Reetz Flds - Design 3,500,000 Thursday, November 7, 2024Page 16 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 24 SP EQUIP 275,000Stevens Park Play Equipment and Surfacing 275,000 24 SP LGHTS 50,000Stevens Park Lighting Replacement 50,000 24 SP TNS BB 330,000Stevens Park Tennis & Bball Courts 330,000 24SITE A DEVSite "A"- Ripple & Oregon 400,000400,000 25 ABE EQUIP 275,000Abe Rochlin Park Play Equipment & Surfacing 275,000 25 MP LIGHTS 100,000Menominee Park Lighting Replacement 100,000 25 PK LEACH 50,000LED Leach Amphitheater 50,000 25 PK MENO 70,000LED Menominee Park 70,000 25 PK RUSCH 60,000Rusch Park Trail Lighting 60,000 25 PK SO PRK 70,000LED South Park 70,000 25 RB EQUIP 275,000Rainbow Mem Prk Play Equipment & Surfacing 275,000 25 RIV LT BL 30,000PRKS: Riverwalk Light Bollards Replacement 30,000 26 44P BALL44th Parallel Park Ballfield Reconstruction 300,000300,000 26 ABY EQUIP 275,000Abbey Park Play Equipment & Surfacing 275,000 26 ARW EQUIP 275,000Red Arrow Park Play Equipment 275,000 26 ARW SKTE 100,000Red Arrow Skate Park 100,000 26 MP TC LTSMenominee Park Tennis Court Lights 125,000125,000 26 PK REETZ 750,000Reetz Ball Field-Miller's Bay 750,000 26 PK SO PRK 500,000South Park Splash Pad 500,000 26 PRK BOAT 150,000Boat Launch Repairs 150,000 26 RB PRK IP 500,000 5,000,000Rainbow Memorial Park Improvements 5,500,000 26 W ALG EQP 275,000West Algoma Park Play Equipment & Surfacing 275,000 27 ARW LGHTSRed Arrow Park Lighting Replacement 60,00060,000 27 PK RUSCHRusch Park Pedestrian Bridge 150,000150,000 27 STGBR BLDStoegbauer Park Restrooms/Shelter Constr 500,000500,000 27 WHCRL PAD 500,000Westhaven Circle Park - Splash Pad 500,000 29 44P AIRS 60,00044th Parallel Park Open Air Shelter 60,000 29 PK FBL 2,000,000Fugleberg Boat Launch 2,000,000 29 PK FUGTEI 100,000Fugleberg Park and Teichmiller Park Resurfacing 100,000 29 PK MILBAY 5,000,000Miller's Bay Dredging 5,000,000 29 PK PLR 50,000Park Light Replacement 50,000 99 PRKS VEH4Replace Amusement Train 80,00080,000 Thursday, November 7, 2024Page 17 Total2025 2026 2027 2028 2029Department 2030 2031 2032 2033 2034Project # 550,000550,0004208-ARPA Funding 1,700,0001,700,0004263-State Grant 24,215,0001,240,000 2,950,000 4,165,000 2,050,000 13,260,0004401- GO Debt 150,000 50,000 150,000 50,000 150,000 2,570,00035,000 35,000 2,500,0004952-Donations 750,000150,000 600,0009000-To Be Determined 29,785,0001,825,000 3,135,000 6,665,000 2,050,000 15,560,0006610 - Park Land Imprv 0325 Total 150,000 50,000 150,000 50,000 150,000 29,785,0001,825,000 3,135,000 6,665,000 2,050,000 15,560,0006610 - Park Land Imprv 0325 Total 150,000 50,000 150,000 50,000 150,000 122,841,755 88,597,435 88,748,386 65,371,990 140,314,125Grand Total 700,838,51150,305,202 44,266,946 34,731,859 35,445,439 30,215,374 Thursday, November 7, 2024Page 18 TO:Honorable Mayor and Members of the Common Council FROM:Justin Gierach, Engineering Division Manager/City Engineer DATE:November 12, 2024 SUBJECT:Res 24-592 Award Bid for Public Works Contract No. 25-07 to Carl Bowers & Sons Construction Company, Inc. for West 15th Avenue Reconstruction ($5,009,935.27) BACKGROUND The purpose of this Project is to reconstruct West 15th Avenue, from Ohio Street to Oregon Street. Sanitary sewer and laterals, water main and laterals, and storm sewer and laterals will be installed, replaced, or repaired, as needed, prior to placing the concrete pavement. New concrete driveway aprons will be constructed where needed, provided property owners have returned the Construction Access Agreement the City mailed to them. Sidewalks and drive aprons abutting properties whose property owners have not returned the Construction Access Agreement will have partial sidewalk sections removed and patched. In 2026, property owners will be responsible for repairing drive aprons and all patched and non-ADA compliant sidewalks that cannot be constructed with this Project. ANALYSIS Engineering staff reviewed four (4) bids. The low Bid was received from Carl Bowers & Sons Construction Company, Inc. of Kaukauna, Wisconsin. FISCAL IMPACT Funding for the West 15th Avenue Reconstruction Project is in the 2025 Capital Improvement Program (CIP) (Account No. 03210410-6801-04507/Contract Control-Paving-25-07 West 15th Avenue Reconstruct, 03210410-6804-04507/Contract Control-Storm Sewer-25-07 West 15th Avenue Reconstruct, 03210410-6802- 04507/Contract Control-Sanitary Sewer-25-07 West 15th Avenue Reconstruct, 03210410-6803- 04507/Contract Control-Water Main-25-07 West 15th Avenue Reconstruct, 03210410-6806-0407/Contract Control-Sidewalk-25-07 West 15th Avenue Reconstruct, 03210410-6809-04507/Contract Control-Traffic-25- 07 West 15th Avenue Reconstruct, and 03210410-6810-04507/Contract Control-Admin Cost-25-07 West 15th Avenue Reconstruct). Following is a summary of the available funds and the estimated total construction cost, including ancillary costs such as engineering fees, landfill tipping fees, construction materials testing fees, and other construction-related expenses. Special Assessments will be levied to adjoining property owners per the City's Special Assessment Policy. CIP Section CIP Funds Budgeted Estimated Total Construction Cost Streets $1,818,500 $1,594,510 Storm Sewer $1,916,500 $1,633,972 Sanitary Sewer $1,529,700 $962,848 Water Main $1,550,200 $1,079,866 Sidewalk $210,600 $157,188 Traffic $450,000 $157,188 Admin $6,000 $6,000 Totals $7,481,500 $5,532,440 RECOMMENDATION I recommend award to the low bidder, Carl Bowers Construction Company, Inc. in the amount of $5,009,935.27. Attachments RES 24-592 25-07 Bid tab 11/12/2024 24-592 RESOLUTION CARRIED 6-0 PURPOSE: AWARD BID FOR PUBLIC WORKS CONTRACT NO. 25-07 TO CARL BOWERS & SONS CONSTRUCTION COMPANY, INC. FOR WEST 15TH AVENUE RECONSTRUCTION ($5,009,935.27) INITIATED BY : DEPARTMENT OF PUBLIC WORKS WHEREAS, the City of Oshkosh has heretofore advertised for bids to reconstruct West 15th Avenue, from Ohio Street to Oregon Street including replacement of sanitary sewer and laterals, water main and laterals, and storm sewer and laterals; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: CARL BOWERS & SONS CONSTRUCTION CO., INC. N1844 Maloney Road Kaukauna, WI 54130 Total Bid: $5,009,935.27 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. Nos. 03210410-6801-04507 Contract Control-Paving-25-07 West 15th Avenue Reconstruct 03210410-6804-04507 Contract Control-Storm Sewer-25-07 West 15th Avenue Reconstruct 03210410-6802-04507 Contract Control-Sanitary Sewer-25-07 West 15th Avenue Reconstruct 03210410-6803-04507 Contract Control-Water Main-25-07 West 15th Avenue Reconstruct 03210410-6806-0407 Contract Control-Sidewalk-25-07 West 15th Avenue Reconstruct 03210410-6809-04507 Contract Control-Traffic-25-07 West 15th Avenue Reconstruct 03210410-6810-04507 Contract Control-Admin Cost-25-07 West 15th Avenue Reconstruct Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Section 1 $5,009,935.27 $5,039,000.00 1011 Clearing; complete as specified Inch Diameter 340.00 $20.00 $6,800.00 $20.00 $6,800.00 1021 Grubbing; complete as specified Inch Diameter 368.00 $20.00 $7,360.00 $10.00 $3,680.00 1050 Mobilization; complete as specified Lump Sum 1.00 $150,000.00 $150,000.00 $342,957.32 $342,957.32 1100 Removing pavement; complete as specified Square Yards 1,540.00 $5.00 $7,700.00 $1.00 $1,540.00 1110 Removing curb and gutter; complete as specified Linear Feet 4,975.00 $3.00 $14,925.00 $1.00 $4,975.00 1120 Removing concrete and asphalt sidewalk and driveway; complete as specified Square Feet 44,475.00 $0.70 $31,132.50 $0.70 $31,132.50 1200 Unclassified excavation; complete as specified Cubic Yards 4,985.00 $18.00 $89,730.00 $18.30 $91,225.50 1220 Excavation special (paving); complete as specified Tons 748.00 $0.01 $7.48 $0.01 $7.48 1301 7" concrete pavement; with 5" CABC and grading; complete as specified Square Yards 9,500.00 $53.00 $503,500.00 $53.35 $506,825.00 1303 7" concrete pavement HES; with 5" CABC and grading; complete as specified Square Yards 1,245.00 $57.00 $70,965.00 $57.40 $71,463.00 1334 Concrete pavement gaps; complete as specified Each 2.00 $1,000.00 $2,000.00 $1,018.00 $2,036.00 1340 Crushed aggregate base course; complete as specified Tons 1,495.00 $14.00 $20,930.00 $10.20 $15,249.00 1350 Pavement ties; complete as specified Each 5.00 $10.10 $50.50 $10.20 $51.00 1352 Drilled dowel bars; 1"; complete as specified Each 106.00 $15.15 $1,605.90 $15.30 $1,621.80 1354 Drilled dowel bars; 1 1/4"; complete as specified Each 28.00 $17.17 $480.76 $17.30 $484.40 Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 1 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 1360 Adjust manholes and inlets; complete as specified Each 69.00 $404.00 $27,876.00 $407.00 $28,083.00 1370 Turf restoration; complete as specified Square Yards 5,990.00 $10.00 $59,900.00 $7.80 $46,722.00 1372 Restore gravel driveway/apron; complete as specified Square Yards 109.00 $25.00 $2,725.00 $25.40 $2,768.60 1380 Cold weather covering (concrete pavement) - single visquine; complete as specified Square Yards 1,608.00 $0.01 $16.08 $0.01 $16.08 1390 Up-charge for late season cold weather concrete pavement; complete as specified Cubic Yards 312.00 $0.01 $3.12 $0.01 $3.12 1410 12" radius curb with 6" CABC and grading; complete as specified Linear Feet 440.00 $15.15 $6,666.00 $15.30 $6,732.00 1440 30" curb and gutter; 7"; with 5" CABC and grading; complete as specified Linear Feet 82.00 $48.48 $3,975.36 $48.85 $4,005.70 1460 Sidewalk curb; complete as specified Linear Feet 476.00 $65.65 $31,249.40 $66.15 $31,487.40 1500 4" concrete sidewalk with 3" CABC and grading; complete as specified Square Feet 20,900.00 $7.00 $146,300.00 $7.60 $158,840.00 1510 6" concrete sidewalk/ driveway/ramp with 3" CABC and grading; complete as specified Square Feet 17,850.00 $7.25 $129,412.50 $7.85 $140,122.50 1514 6" concrete sidewalk/ driveway/ramp (HES) with 3" CABC and grading; complete as specified Square Feet 2,975.00 $7.50 $22,312.50 $8.10 $24,097.50 1530 6" concrete step; complete as specified Square Feet 1,308.00 $75.75 $99,081.00 $76.30 $99,800.40 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 2 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 1540 Curb ramp detectable warning field (natural/non-painted); complete as specified Square Feet 280.00 $40.40 $11,312.00 $40.70 $11,396.00 1550 No. 4 reinforcing rods - deformed; epoxy-coated; complete as specified Linear Feet 7,675.00 $2.02 $15,503.50 $2.00 $15,350.00 1560 Drilled No. 4 sidewalk tie bars - deformed; epoxy- coated; complete as specified Each 485.00 $8.08 $3,918.80 $8.15 $3,952.75 1580 Cold weather covering (sidewalk) - single visquine; complete as specified Square Feet 6,452.00 $0.01 $64.52 $0.01 $64.52 1582 Cold weather covering (sidewalk) - double visquine; complete as specified Square Feet 6,450.00 $0.01 $64.50 $0.01 $64.50 1590 Up-charge for late season cold weather concrete sidewalk; complete as specified Cubic Yards 2,870.00 $0.01 $28.70 $0.01 $28.70 1600 Furnish and install tree; complete as specified Each 44.00 $275.00 $12,100.00 $560.00 $24,640.00 1650 Locate existing property monuments; complete as specified Each 19.00 $145.00 $2,755.00 $148.00 $2,812.00 1652 Replace existing property monuments; complete as specified Each 19.00 $10.00 $190.00 $10.20 $193.80 1700 Sawing existing pavement; complete as specified Linear Feet 1,376.00 $2.00 $2,752.00 $2.50 $3,440.00 1710 Sawing concrete pavement full depth; complete as specified Linear Feet 172.00 $2.50 $430.00 $2.50 $430.00 1900 Tack coat; complete as specified Gallons 59.00 $2.30 $135.70 $2.40 $141.60 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 3 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 1911 4" asphaltic transition LT with 10" CABC and grading; complete as specified Square Yards 655.00 $55.00 $36,025.00 $45.50 $29,802.50 1916 4" asphaltic surface LT with 6" CABC and grading; complete as specified Square Yards 184.00 $98.00 $18,032.00 $65.30 $12,015.20 1918 Asphaltic cold weather paving up-charge; complete as specified Square Yards 126.00 $0.01 $1.26 $1.40 $176.40 2003 Furnish and install 12" storm sewer; complete as specified Linear Feet 430.00 $94.00 $40,420.00 $90.50 $38,915.00 2006 Furnish and install 15" storm sewer; complete as specified Linear Feet 25.00 $99.00 $2,475.00 $104.00 $2,600.00 2009 Furnish and install 18" storm sewer; complete as specified Linear Feet 150.00 $105.00 $15,750.00 $102.00 $15,300.00 2012 Furnish and install 21" storm sewer; complete as specified Linear Feet 50.00 $132.00 $6,600.00 $119.00 $5,950.00 2015 Furnish and install 24" storm sewer; complete as specified Linear Feet 40.00 $140.00 $5,600.00 $135.00 $5,400.00 2021 Furnish and install 30" storm sewer; complete as specified Linear Feet 275.00 $185.00 $50,875.00 $136.00 $37,400.00 2024 Furnish and install 36" storm sewer; complete as specified Linear Feet 425.00 $206.00 $87,550.00 $164.00 $69,700.00 2030 Furnish and install 48" storm sewer; complete as specified Linear Feet 275.00 $275.00 $75,625.00 $228.00 $62,700.00 2033 Furnish and install 54" storm sewer; complete as specified Linear Feet 1,000.00 $355.00 $355,000.00 $319.00 $319,000.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 4 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 2049 Furnish and install 24" x 38" HERCP Class III storm sewer; complete as specified Linear Feet 30.00 $215.00 $6,450.00 $223.00 $6,690.00 2055 Furnish and install 38" x 60" HERCP Class III storm sewer; complete as specified Linear Feet 675.00 $345.00 $232,875.00 $293.00 $197,775.00 2201 Furnish and install standard storm sewer manhole (4' diameter); complete as specified Vertical Feet 18.00 $600.00 $10,800.00 $643.00 $11,574.00 2202 Furnish and install standard storm sewer manhole (5' diameter); complete as specified Vertical Feet 29.00 $825.00 $23,925.00 $900.00 $26,100.00 2203 Furnish and install standard storm sewer manhole (6' diameter); complete as specified Vertical Feet 5.75 $1,100.00 $6,325.00 $1,195.00 $6,871.25 2205 Furnish and install standard storm sewer manhole (8' diameter); complete as specified Vertical Feet 53.25 $1,700.00 $90,525.00 $1,840.00 $97,980.00 2213 Furnish and install standard storm sewer inlet manhole (4' diameter); complete as specified Vertical Feet 4.25 $650.00 $2,762.50 $780.00 $3,315.00 2235 Furnish and install Type 1 inlet (with 18" sump); complete as specified Each 1.00 $3,500.00 $3,500.00 $3,015.00 $3,015.00 2237 Furnish and install Type 3 inlet (with 18" sump); complete as specified Each 38.00 $3,500.00 $133,000.00 $2,600.00 $98,800.00 2400 Furnish and install 6" storm sewer lateral; complete as specified Linear Feet 2,600.00 $74.00 $192,400.00 $60.00 $156,000.00 2402 Furnish and install 8" storm sewer lateral; complete as specified Linear Feet 50.00 $76.00 $3,800.00 $89.00 $4,450.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 5 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 2404 Furnish and install storm sewer marker balls; complete as specified Each 160.00 $25.00 $4,000.00 $42.00 $6,720.00 2406 Furnish and install storm sewer clay dams; complete as specified Each 80.00 $100.00 $8,000.00 $86.00 $6,880.00 2408 Furnish and install storm sewer lateral inlet; complete as specified Each 75.00 $1,200.00 $90,000.00 $950.00 $71,250.00 2414 Storm lateral inlet adjustments; complete as specified Each 75.00 $100.00 $7,500.00 $0.01 $0.75 2508 Furnish; install; maintain; and remove Type D modified inlet protection; complete as specified Each 70.00 $100.00 $7,000.00 $76.00 $5,320.00 2510 Sediment removal - Type D modified inlet protection; complete as specified Each 70.00 $10.00 $700.00 $1.00 $70.00 2512 Furnish; install; maintain; and remove stone tracking pad; complete as specified Each 2.00 $0.01 $0.02 $0.01 $0.02 2516 Furnish; install; maintain; and remove stone bag; complete as specified Each 60.00 $10.00 $600.00 $10.00 $600.00 2518 Furnish; install; maintain; and remove 12" diameter sediment logs; complete as specified Linear Feet 100.00 $10.00 $1,000.00 $10.00 $1,000.00 2524 Furnish; install; maintain; and remove dewatering tank system; complete as specified Each 2.00 $0.01 $0.02 $0.01 $0.02 2800 Abandon 8" - 12" storm sewer; complete as specified Linear Feet 375.00 $15.00 $5,625.00 $5.20 $1,950.00 2802 Abandon 15" and larger storm sewer; complete as specified Linear Feet 525.00 $20.00 $10,500.00 $9.50 $4,987.50 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 6 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 2804 Remove 30" and smaller storm sewer; complete as specified Linear Feet 500.00 $25.00 $12,500.00 $28.70 $14,350.00 2810 Abandon storm sewer manholes and inlets; complete as specified Each 15.00 $400.00 $6,000.00 $289.00 $4,335.00 2812 Remove storm sewer manholes and inlets; complete as specified Each 15.00 $500.00 $7,500.00 $289.00 $4,335.00 2850 Connect to existing storm sewer main; complete as specified Each 10.00 $1,200.00 $12,000.00 $2,550.00 $25,500.00 2852 Connect to existing storm sewer lateral; complete as specified Each 5.00 $200.00 $1,000.00 $290.00 $1,450.00 2856 Connect to existing storm sewer manhole; complete as specified Each 1.00 $500.00 $500.00 $290.00 $290.00 2858 Connect to existing storm sewer inlet; complete as specified Each 3.00 $500.00 $1,500.00 $290.00 $870.00 2914 Storm sewer utility line opening (ULO); complete as specified Each 5.00 $600.00 $3,000.00 $0.01 $0.05 2950 Excavation special (storm); complete as specified Tons 150.00 $15.00 $2,250.00 $0.01 $1.50 3000 Furnish and install 8" sanitary sewer (relay); complete as specified Linear Feet 2,570.00 $125.00 $321,250.00 $118.00 $303,260.00 3002 Furnish and install 10" sanitary sewer (relay); complete as specified Linear Feet 40.00 $230.00 $9,200.00 $182.00 $7,280.00 3004 Furnish and install 12" sanitary sewer (relay); complete as specified Linear Feet 8.00 $240.00 $1,920.00 $265.00 $2,120.00 3006 Furnish and install 15" sanitary sewer (relay); complete as specified Linear Feet 15.00 $250.00 $3,750.00 $760.00 $11,400.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 7 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 3100 Furnish and install standard sanitary sewer manhole (4' diameter); complete as specified Vertical Feet 95.00 $550.00 $52,250.00 $318.00 $30,210.00 3114 Furnish and install sanitary sewer external manhole chimney seal; complete as specified Each 10.00 $450.00 $4,500.00 $559.00 $5,590.00 3116 Furnish and install sanitary sewer external manhole chimney seal extension; complete as specified Each 2.00 $425.00 $850.00 $508.00 $1,016.00 3210 Furnish and install 8" x 6" sanitary sewer factory wyes or tees; complete as specified Each 91.00 $250.00 $22,750.00 $200.00 $18,200.00 3232 Furnish and install 6" sanitary sewer laterals (new); complete as specified Linear Feet 44.00 $100.00 $4,400.00 $128.00 $5,632.00 3234 Furnish and install 4"/6" sanitary sewer lateral (relay); complete as specified Linear Feet 3,200.00 $95.00 $304,000.00 $128.00 $409,600.00 3235 Furnish and install 4"/6" sanitary sewer riser (relay); complete as specified Linear Feet 100.00 $100.00 $10,000.00 $102.00 $10,200.00 3236 Furnish and install sanitary sewer lateral marker balls; complete as specified Each 182.00 $40.00 $7,280.00 $42.00 $7,644.00 3238 Furnish and install clay dams; complete as specified Each 91.00 $100.00 $9,100.00 $86.00 $7,826.00 3300 Furnish and install connection to existing 8" sanitary sewer mains; complete as specified Each 1.00 $1,500.00 $1,500.00 $1,800.00 $1,800.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 8 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 3302 Furnish and install connection to existing 10" sanitary sewer mains; complete as specified Each 1.00 $2,000.00 $2,000.00 $1,885.00 $1,885.00 3304 Furnish and install connection to existing 12" sanitary sewer mains; complete as specified Each 1.00 $2,300.00 $2,300.00 $1,775.00 $1,775.00 3306 Furnish and install connection to existing 15" sanitary sewer mains; complete as specified Each 2.00 $2,800.00 $5,600.00 $1,800.00 $3,600.00 3330 Furnish and install sanitary sewer concrete collars; complete as specified Each 1.00 $800.00 $800.00 $2,165.00 $2,165.00 3404 Furnish and install 10" sanitary sewer open cut casing pipes; complete as specified Linear Feet 425.00 $75.00 $31,875.00 $153.00 $65,025.00 3410 Furnish and install 18" sanitary sewer open cut casing pipes; complete as specified Linear Feet 20.00 $200.00 $4,000.00 $138.00 $2,760.00 3411 Furnish and install 20" sanitary sewer open cut casing pipes; complete as specified Linear Feet 12.00 $250.00 $3,000.00 $158.00 $1,896.00 3600 Rock excavation; complete as specified Cubic Yards 100.00 $0.01 $1.00 $0.01 $1.00 3700 Closed circuit televising; complete as specified Linear Feet 2,633.00 $2.00 $5,266.00 $1.40 $3,686.20 3710 Closed circuit televising - using push camera; complete as specified Each 4.00 $400.00 $1,600.00 $142.00 $568.00 3800 Abandon sanitary sewer manholes; complete as specified Each 2.00 $800.00 $1,600.00 $578.00 $1,156.00 3811 Abandon 20" sanitary sewer; complete as specified Linear Feet 328.00 $16.00 $5,248.00 $13.00 $4,264.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 9 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 3815 Abandon 18" x 26" sanitary sewer; complete as specified Linear Feet 471.00 $23.00 $10,833.00 $15.00 $7,065.00 3852 Remove sanitary sewer manholes; complete as specified Each 2.00 $800.00 $1,600.00 $390.00 $780.00 3854 Remove sanitary sewer; complete as specified Linear Feet 211.00 $60.00 $12,660.00 $37.00 $7,807.00 3890 Sanitary sewer utility line opening (ULO); complete as specified Each 4.00 $600.00 $2,400.00 $0.01 $0.04 3892 Excavation special (sanitary); complete as specified Tons 40.00 $15.00 $600.00 $0.01 $0.40 4002 Furnish and install 6" ductile iron water main (relay) with polywrap; complete as specified Linear Feet 230.00 $125.00 $28,750.00 $144.00 $33,120.00 4004 Furnish and install 8" ductile iron water main (relay) with polywrap; complete as specified Linear Feet 2,690.00 $129.00 $347,010.00 $121.00 $325,490.00 4008 Furnish and install 12" ductile iron water main (relay) with polywrap; complete as specified Linear Feet 155.00 $180.00 $27,900.00 $224.00 $34,720.00 4036 Furnish and install 1" water service (relay); complete as specified Linear Feet 2,900.00 $92.00 $266,800.00 $90.00 $261,000.00 4037 Furnish and install 1-1/4" water service (relay); complete as specified Linear Feet 30.00 $95.00 $2,850.00 $135.00 $4,050.00 4042 Furnish and install 1" water service (new); complete as specified Linear Feet 43.00 $92.00 $3,956.00 $132.00 $5,676.00 4048 Furnish and install 1" corporation and stop box; complete as specified Each 84.00 $600.00 $50,400.00 $506.00 $42,504.00 4050 Furnish and install 1-1/4" corporation and stop box; complete as specified Each 1.00 $1,200.00 $1,200.00 $972.00 $972.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 10 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 4055 Furnish and install water service clay dams; complete as specified Each 85.00 $100.00 $8,500.00 $87.00 $7,395.00 4058 Furnish and install connections to existing 6" water main; complete as specified Each 4.00 $2,000.00 $8,000.00 $2,036.00 $8,144.00 4060 Furnish and install connections to existing 8" water main; complete as specified Each 1.00 $2,500.00 $2,500.00 $2,706.00 $2,706.00 4064 Furnish and install connections to existing 12" water main; complete as specified Each 2.00 $3,000.00 $6,000.00 $3,080.00 $6,160.00 4101 Furnish and install 6" x 6" water main tee; complete as specified Each 1.00 $65.00 $65.00 $560.00 $560.00 4110 Furnish and install 8" x 6" water main tee; complete as specified Each 7.00 $750.00 $5,250.00 $735.00 $5,145.00 4111 Furnish and install 8" x 8" water main tee; complete as specified Each 3.00 $950.00 $2,850.00 $860.00 $2,580.00 4191 Furnish and install 8" x 12" water main cross; complete as specified Each 1.00 $1,500.00 $1,500.00 $1,420.00 $1,420.00 4236 Furnish and install 6" 45 degree water main bend; complete as specified Each 16.00 $350.00 $5,600.00 $350.00 $5,600.00 4237 Furnish and install 8" 45 degree water main bend; complete as specified Each 14.00 $450.00 $6,300.00 $452.00 $6,328.00 4239 Furnish and install 12" 45 degree water main bend; complete as specified Each 8.00 $1,100.00 $8,800.00 $970.00 $7,760.00 4264 Furnish and install 8" x 6" water main reducer; complete as specified Each 3.00 $450.00 $1,350.00 $420.00 $1,260.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 11 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 4352 Cut and cap existing 6" water main; complete as specified Each 2.00 $800.00 $1,600.00 $1,900.00 $3,800.00 4354 Cut and cap existing 8" water main; complete as specified Each 2.00 $900.00 $1,800.00 $1,976.00 $3,952.00 4401 Furnish and install 6" water main gate valve; complete as specified Each 10.00 $2,100.00 $21,000.00 $1,914.00 $19,140.00 4402 Furnish and install 8" water main gate valve; complete as specified Each 21.00 $2,900.00 $60,900.00 $2,660.00 $55,860.00 4404 Furnish and install 12" water main gate valve; complete as specified Each 2.00 $5,000.00 $10,000.00 $4,685.00 $9,370.00 4500 Furnish and install hydrant; complete as specified Each 7.00 $6,000.00 $42,000.00 $5,626.00 $39,382.00 4712 Furnish and install 2" water main casing pipe; complete as specified Linear Feet 425.00 $35.00 $14,875.00 $35.00 $14,875.00 4726 Furnish and install 18" water main casing pipe; complete as specified Linear Feet 20.00 $200.00 $4,000.00 $138.00 $2,760.00 4800 Rock excavation; complete as specified Cubic Yards 50.00 $0.01 $0.50 $0.01 $0.50 4900 Abandon water main on West 15th Avenue; complete as specified Lump Sum 1.00 $9,000.00 $9,000.00 $2,890.00 $2,890.00 4920 Remove water main; complete as specified Linear Feet 260.00 $25.00 $6,500.00 $39.00 $10,140.00 4990 Excavation special (water); complete as specified Tons 50.00 $15.00 $750.00 $0.01 $0.50 5012 Furnish and install pull box (steel); 18" x 36"; complete as specified Each 17.00 $1,262.50 $21,462.50 $1,275.00 $21,675.00 5025 Adjust pull box; complete as specified Each 17.00 $5.05 $85.85 $5.00 $85.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 12 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 5051 Install CITY-supplied lighting control cabinet; complete as specified Each 1.00 $2,020.00 $2,020.00 $2,035.00 $2,035.00 5054 Install electrical service; complete as specified Each 1.00 $2,272.50 $2,272.50 $2,290.00 $2,290.00 5130 Furnish and install 3" Schedule 40 PVC; complete as specified Linear Feet 3,000.00 $14.14 $42,420.00 $14.25 $42,750.00 5240 Furnish and install 6 gauge red-coated wire; complete as specified Linear Feet 3,855.00 $2.28 $8,789.40 $2.30 $8,866.50 5241 Furnish and install 6 gauge black-coated wire; complete as specified Linear Feet 3,855.00 $2.28 $8,789.40 $2.30 $8,866.50 5260 Furnish and install 10 gauge red-coated wire; complete as specified Linear Feet 90.00 $2.28 $205.20 $2.30 $207.00 5261 Furnish and install 10 gauge black-coated wire; complete as specified Linear Feet 90.00 $2.28 $205.20 $2.30 $207.00 5262 Furnish and install 10 gauge green-coated wire; complete as specified Linear Feet 3,300.00 $1.52 $5,016.00 $1.50 $4,950.00 5270 Furnish and install 12 gauge red-coated wire; complete as specified Linear Feet 700.00 $0.81 $567.00 $0.80 $560.00 5271 Furnish and install 12 gauge black-coated wire; complete as specified Linear Feet 700.00 $0.81 $567.00 $0.80 $560.00 5272 Furnish and install 12 gauge green-coated wire; complete as specified Linear Feet 700.00 $0.81 $567.00 $0.80 $560.00 5380 Furnish and install fuse holder; complete as specified Each 36.00 $55.55 $1,999.80 $56.00 $2,016.00 5386 Furnish and install 2A fuse; complete as specified Each 36.00 $5.05 $181.80 $5.00 $180.00 5454 Install CITY-supplied 10' truss-type luminaire arm; complete as specified Each 18.00 $353.50 $6,363.00 $356.00 $6,408.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 13 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Carl Bowers & Sons Const. Co., Inc.PTS Contractors, Inc N1844 Maloney Road Kaukauna, WI 54130 5460 Install CITY-supplied cobra head luminaire; complete as specified Each 18.00 $202.00 $3,636.00 $203.00 $3,654.00 5494 Install CITY-supplied 20' tapered pole with transformer base; complete as specified Each 18.00 $757.50 $13,635.00 $763.00 $13,734.00 5504 Furnish and install Type 5 base; complete as specified Each 18.00 $1,085.75 $19,543.50 $1,095.00 $19,710.00 5506 Furnish and install Type 9 base; complete as specified Each 1.00 $2,020.00 $2,020.00 $2,035.00 $2,035.00 Bid Total:$5,009,935.27 $5,039,000.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 14 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity Section 1 1011 Clearing; complete as specified Inch Diameter 340.00 1021 Grubbing; complete as specified Inch Diameter 368.00 1050 Mobilization; complete as specified Lump Sum 1.00 1100 Removing pavement; complete as specified Square Yards 1,540.00 1110 Removing curb and gutter; complete as specified Linear Feet 4,975.00 1120 Removing concrete and asphalt sidewalk and driveway; complete as specified Square Feet 44,475.00 1200 Unclassified excavation; complete as specified Cubic Yards 4,985.00 1220 Excavation special (paving); complete as specified Tons 748.00 1301 7" concrete pavement; with 5" CABC and grading; complete as specified Square Yards 9,500.00 1303 7" concrete pavement HES; with 5" CABC and grading; complete as specified Square Yards 1,245.00 1334 Concrete pavement gaps; complete as specified Each 2.00 1340 Crushed aggregate base course; complete as specified Tons 1,495.00 1350 Pavement ties; complete as specified Each 5.00 1352 Drilled dowel bars; 1"; complete as specified Each 106.00 1354 Drilled dowel bars; 1 1/4"; complete as specified Each 28.00 Unit Price Extension Unit Price Extension $5,242,325.68 $5,334,631.27 $20.00 $6,800.00 $20.60 $7,004.00 $20.00 $7,360.00 $10.30 $3,790.40 $201,200.00 $201,200.00 $175,760.00 $175,760.00 $7.00 $10,780.00 $6.30 $9,702.00 $4.00 $19,900.00 $1.80 $8,955.00 $0.60 $26,685.00 $0.50 $22,237.50 $9.50 $47,357.50 $15.50 $77,267.50 $10.50 $7,854.00 $15.00 $11,220.00 $52.21 $495,995.00 $52.95 $503,025.00 $56.21 $69,981.45 $57.05 $71,027.25 $1,000.00 $2,000.00 $1,030.20 $2,060.40 $9.50 $14,202.50 $10.00 $14,950.00 $10.00 $50.00 $10.00 $50.00 $15.00 $1,590.00 $15.00 $1,590.00 $17.00 $476.00 $18.00 $504.00 Advance Construction Inc.Dorner Inc. I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 15 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 1360 Adjust manholes and inlets; complete as specified Each 69.00 1370 Turf restoration; complete as specified Square Yards 5,990.00 1372 Restore gravel driveway/apron; complete as specified Square Yards 109.00 1380 Cold weather covering (concrete pavement) - single visquine; complete as specified Square Yards 1,608.00 1390 Up-charge for late season cold weather concrete pavement; complete as specified Cubic Yards 312.00 1410 12" radius curb with 6" CABC and grading; complete as specified Linear Feet 440.00 1440 30" curb and gutter; 7"; with 5" CABC and grading; complete as specified Linear Feet 82.00 1460 Sidewalk curb; complete as specified Linear Feet 476.00 1500 4" concrete sidewalk with 3" CABC and grading; complete as specified Square Feet 20,900.00 1510 6" concrete sidewalk/ driveway/ramp with 3" CABC and grading; complete as specified Square Feet 17,850.00 1514 6" concrete sidewalk/ driveway/ramp (HES) with 3" CABC and grading; complete as specified Square Feet 2,975.00 1530 6" concrete step; complete as specified Square Feet 1,308.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $400.00 $27,600.00 $412.00 $28,428.00 $6.65 $39,833.50 $8.50 $50,915.00 $5.00 $545.00 $5.60 $610.40 $0.01 $16.08 $0.01 $16.08 $0.01 $3.12 $0.01 $3.12 $17.40 $7,656.00 $17.10 $7,524.00 $50.40 $4,132.80 $52.30 $4,288.60 $46.00 $21,896.00 $46.40 $22,086.40 $6.65 $138,985.00 $6.75 $141,075.00 $7.75 $138,337.50 $7.95 $141,907.50 $8.10 $24,097.50 $8.25 $24,543.75 $73.00 $95,484.00 $70.10 $91,690.80 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 16 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 1540 Curb ramp detectable warning field (natural/non-painted); complete as specified Square Feet 280.00 1550 No. 4 reinforcing rods - deformed; epoxy-coated; complete as specified Linear Feet 7,675.00 1560 Drilled No. 4 sidewalk tie bars - deformed; epoxy- coated; complete as specified Each 485.00 1580 Cold weather covering (sidewalk) - single visquine; complete as specified Square Feet 6,452.00 1582 Cold weather covering (sidewalk) - double visquine; complete as specified Square Feet 6,450.00 1590 Up-charge for late season cold weather concrete sidewalk; complete as specified Cubic Yards 2,870.00 1600 Furnish and install tree; complete as specified Each 44.00 1650 Locate existing property monuments; complete as specified Each 19.00 1652 Replace existing property monuments; complete as specified Each 19.00 1700 Sawing existing pavement; complete as specified Linear Feet 1,376.00 1710 Sawing concrete pavement full depth; complete as specified Linear Feet 172.00 1900 Tack coat; complete as specified Gallons 59.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $36.00 $10,080.00 $37.10 $10,388.00 $2.20 $16,885.00 $2.30 $17,652.50 $4.00 $1,940.00 $4.10 $1,988.50 $0.01 $64.52 $0.01 $64.52 $0.01 $64.50 $0.01 $64.50 $0.01 $28.70 $0.01 $28.70 $625.00 $27,500.00 $567.00 $24,948.00 $145.00 $2,755.00 $149.00 $2,831.00 $10.00 $190.00 $10.00 $190.00 $2.50 $3,440.00 $2.00 $2,752.00 $3.00 $516.00 $4.70 $808.40 $7.40 $436.60 $7.60 $448.40 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 17 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 1911 4" asphaltic transition LT with 10" CABC and grading; complete as specified Square Yards 655.00 1916 4" asphaltic surface LT with 6" CABC and grading; complete as specified Square Yards 184.00 1918 Asphaltic cold weather paving up-charge; complete as specified Square Yards 126.00 2003 Furnish and install 12" storm sewer; complete as specified Linear Feet 430.00 2006 Furnish and install 15" storm sewer; complete as specified Linear Feet 25.00 2009 Furnish and install 18" storm sewer; complete as specified Linear Feet 150.00 2012 Furnish and install 21" storm sewer; complete as specified Linear Feet 50.00 2015 Furnish and install 24" storm sewer; complete as specified Linear Feet 40.00 2021 Furnish and install 30" storm sewer; complete as specified Linear Feet 275.00 2024 Furnish and install 36" storm sewer; complete as specified Linear Feet 425.00 2030 Furnish and install 48" storm sewer; complete as specified Linear Feet 275.00 2033 Furnish and install 54" storm sewer; complete as specified Linear Feet 1,000.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $44.10 $28,885.50 $43.60 $28,558.00 $55.15 $10,147.60 $55.70 $10,248.80 $0.01 $1.26 $1.40 $176.40 $92.00 $39,560.00 $71.00 $30,530.00 $115.00 $2,875.00 $91.00 $2,275.00 $108.00 $16,200.00 $96.00 $14,400.00 $131.00 $6,550.00 $118.00 $5,900.00 $143.00 $5,720.00 $163.00 $6,520.00 $137.00 $37,675.00 $135.00 $37,125.00 $161.00 $68,425.00 $164.00 $69,700.00 $220.00 $60,500.00 $264.00 $72,600.00 $343.00 $343,000.00 $401.00 $401,000.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 18 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 2049 Furnish and install 24" x 38" HERCP Class III storm sewer; complete as specified Linear Feet 30.00 2055 Furnish and install 38" x 60" HERCP Class III storm sewer; complete as specified Linear Feet 675.00 2201 Furnish and install standard storm sewer manhole (4' diameter); complete as specified Vertical Feet 18.00 2202 Furnish and install standard storm sewer manhole (5' diameter); complete as specified Vertical Feet 29.00 2203 Furnish and install standard storm sewer manhole (6' diameter); complete as specified Vertical Feet 5.75 2205 Furnish and install standard storm sewer manhole (8' diameter); complete as specified Vertical Feet 53.25 2213 Furnish and install standard storm sewer inlet manhole (4' diameter); complete as specified Vertical Feet 4.25 2235 Furnish and install Type 1 inlet (with 18" sump); complete as specified Each 1.00 2237 Furnish and install Type 3 inlet (with 18" sump); complete as specified Each 38.00 2400 Furnish and install 6" storm sewer lateral; complete as specified Linear Feet 2,600.00 2402 Furnish and install 8" storm sewer lateral; complete as specified Linear Feet 50.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $218.00 $6,540.00 $186.00 $5,580.00 $285.00 $192,375.00 $312.00 $210,600.00 $880.00 $15,840.00 $882.00 $15,876.00 $1,045.00 $30,305.00 $1,136.00 $32,944.00 $1,350.00 $7,762.50 $1,504.00 $8,648.00 $2,008.00 $106,926.00 $2,208.00 $117,576.00 $1,016.00 $4,318.00 $1,073.00 $4,560.25 $4,576.00 $4,576.00 $3,683.00 $3,683.00 $3,866.00 $146,908.00 $3,405.00 $129,390.00 $60.00 $156,000.00 $62.00 $161,200.00 $61.00 $3,050.00 $64.00 $3,200.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 19 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 2404 Furnish and install storm sewer marker balls; complete as specified Each 160.00 2406 Furnish and install storm sewer clay dams; complete as specified Each 80.00 2408 Furnish and install storm sewer lateral inlet; complete as specified Each 75.00 2414 Storm lateral inlet adjustments; complete as specified Each 75.00 2508 Furnish; install; maintain; and remove Type D modified inlet protection; complete as specified Each 70.00 2510 Sediment removal - Type D modified inlet protection; complete as specified Each 70.00 2512 Furnish; install; maintain; and remove stone tracking pad; complete as specified Each 2.00 2516 Furnish; install; maintain; and remove stone bag; complete as specified Each 60.00 2518 Furnish; install; maintain; and remove 12" diameter sediment logs; complete as specified Linear Feet 100.00 2524 Furnish; install; maintain; and remove dewatering tank system; complete as specified Each 2.00 2800 Abandon 8" - 12" storm sewer; complete as specified Linear Feet 375.00 2802 Abandon 15" and larger storm sewer; complete as specified Linear Feet 525.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $30.00 $4,800.00 $30.00 $4,800.00 $200.00 $16,000.00 $126.00 $10,080.00 $888.00 $66,600.00 $1,229.00 $92,175.00 $50.00 $3,750.00 $126.00 $9,450.00 $77.00 $5,390.00 $103.00 $7,210.00 $25.00 $1,750.00 $10.00 $700.00 $1,200.00 $2,400.00 $515.00 $1,030.00 $11.00 $660.00 $12.00 $720.00 $7.00 $700.00 $15.00 $1,500.00 $2,000.00 $4,000.00 $3,606.00 $7,212.00 $9.00 $3,375.00 $8.00 $3,000.00 $15.00 $7,875.00 $18.00 $9,450.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 20 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 2804 Remove 30" and smaller storm sewer; complete as specified Linear Feet 500.00 2810 Abandon storm sewer manholes and inlets; complete as specified Each 15.00 2812 Remove storm sewer manholes and inlets; complete as specified Each 15.00 2850 Connect to existing storm sewer main; complete as specified Each 10.00 2852 Connect to existing storm sewer lateral; complete as specified Each 5.00 2856 Connect to existing storm sewer manhole; complete as specified Each 1.00 2858 Connect to existing storm sewer inlet; complete as specified Each 3.00 2914 Storm sewer utility line opening (ULO); complete as specified Each 5.00 2950 Excavation special (storm); complete as specified Tons 150.00 3000 Furnish and install 8" sanitary sewer (relay); complete as specified Linear Feet 2,570.00 3002 Furnish and install 10" sanitary sewer (relay); complete as specified Linear Feet 40.00 3004 Furnish and install 12" sanitary sewer (relay); complete as specified Linear Feet 8.00 3006 Furnish and install 15" sanitary sewer (relay); complete as specified Linear Feet 15.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $45.00 $22,500.00 $30.00 $15,000.00 $400.00 $6,000.00 $505.00 $7,575.00 $580.00 $8,700.00 $705.00 $10,575.00 $750.00 $7,500.00 $2,228.00 $22,280.00 $180.00 $900.00 $361.00 $1,805.00 $1,000.00 $1,000.00 $1,992.00 $1,992.00 $600.00 $1,800.00 $1,078.00 $3,234.00 $750.00 $3,750.00 $1,398.00 $6,990.00 $10.50 $1,575.00 $18.00 $2,700.00 $154.00 $395,780.00 $149.00 $382,930.00 $225.00 $9,000.00 $182.00 $7,280.00 $225.00 $1,800.00 $151.00 $1,208.00 $450.00 $6,750.00 $197.00 $2,955.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 21 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 3100 Furnish and install standard sanitary sewer manhole (4' diameter); complete as specified Vertical Feet 95.00 3114 Furnish and install sanitary sewer external manhole chimney seal; complete as specified Each 10.00 3116 Furnish and install sanitary sewer external manhole chimney seal extension; complete as specified Each 2.00 3210 Furnish and install 8" x 6" sanitary sewer factory wyes or tees; complete as specified Each 91.00 3232 Furnish and install 6" sanitary sewer laterals (new); complete as specified Linear Feet 44.00 3234 Furnish and install 4"/6" sanitary sewer lateral (relay); complete as specified Linear Feet 3,200.00 3235 Furnish and install 4"/6" sanitary sewer riser (relay); complete as specified Linear Feet 100.00 3236 Furnish and install sanitary sewer lateral marker balls; complete as specified Each 182.00 3238 Furnish and install clay dams; complete as specified Each 91.00 3300 Furnish and install connection to existing 8" sanitary sewer mains; complete as specified Each 1.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $548.00 $52,060.00 $746.00 $70,870.00 $550.00 $5,500.00 $567.00 $5,670.00 $500.00 $1,000.00 $515.00 $1,030.00 $150.00 $13,650.00 $335.00 $30,485.00 $133.00 $5,852.00 $116.00 $5,104.00 $133.00 $425,600.00 $116.00 $371,200.00 $133.00 $13,300.00 $138.00 $13,800.00 $30.00 $5,460.00 $30.00 $5,460.00 $250.00 $22,750.00 $126.00 $11,466.00 $3,000.00 $3,000.00 $2,658.00 $2,658.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 22 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 3302 Furnish and install connection to existing 10" sanitary sewer mains; complete as specified Each 1.00 3304 Furnish and install connection to existing 12" sanitary sewer mains; complete as specified Each 1.00 3306 Furnish and install connection to existing 15" sanitary sewer mains; complete as specified Each 2.00 3330 Furnish and install sanitary sewer concrete collars; complete as specified Each 1.00 3404 Furnish and install 10" sanitary sewer open cut casing pipes; complete as specified Linear Feet 425.00 3410 Furnish and install 18" sanitary sewer open cut casing pipes; complete as specified Linear Feet 20.00 3411 Furnish and install 20" sanitary sewer open cut casing pipes; complete as specified Linear Feet 12.00 3600 Rock excavation; complete as specified Cubic Yards 100.00 3700 Closed circuit televising; complete as specified Linear Feet 2,633.00 3710 Closed circuit televising - using push camera; complete as specified Each 4.00 3800 Abandon sanitary sewer manholes; complete as specified Each 2.00 3811 Abandon 20" sanitary sewer; complete as specified Linear Feet 328.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $400.00 $400.00 $2,540.00 $2,540.00 $400.00 $400.00 $2,527.00 $2,527.00 $1,250.00 $2,500.00 $2,864.00 $5,728.00 $500.00 $500.00 $591.00 $591.00 $146.00 $62,050.00 $218.00 $92,650.00 $200.00 $4,000.00 $272.00 $5,440.00 $220.00 $2,640.00 $273.00 $3,276.00 $0.01 $1.00 $0.01 $1.00 $1.35 $3,554.55 $1.70 $4,476.10 $300.00 $1,200.00 $253.00 $1,012.00 $500.00 $1,000.00 $634.00 $1,268.00 $30.00 $9,840.00 $24.00 $7,872.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 23 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 3815 Abandon 18" x 26" sanitary sewer; complete as specified Linear Feet 471.00 3852 Remove sanitary sewer manholes; complete as specified Each 2.00 3854 Remove sanitary sewer; complete as specified Linear Feet 211.00 3890 Sanitary sewer utility line opening (ULO); complete as specified Each 4.00 3892 Excavation special (sanitary); complete as specified Tons 40.00 4002 Furnish and install 6" ductile iron water main (relay) with polywrap; complete as specified Linear Feet 230.00 4004 Furnish and install 8" ductile iron water main (relay) with polywrap; complete as specified Linear Feet 2,690.00 4008 Furnish and install 12" ductile iron water main (relay) with polywrap; complete as specified Linear Feet 155.00 4036 Furnish and install 1" water service (relay); complete as specified Linear Feet 2,900.00 4037 Furnish and install 1-1/4" water service (relay); complete as specified Linear Feet 30.00 4042 Furnish and install 1" water service (new); complete as specified Linear Feet 43.00 4048 Furnish and install 1" corporation and stop box; complete as specified Each 84.00 4050 Furnish and install 1-1/4" corporation and stop box; complete as specified Each 1.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $35.00 $16,485.00 $27.00 $12,717.00 $500.00 $1,000.00 $870.00 $1,740.00 $48.00 $10,128.00 $54.00 $11,394.00 $750.00 $3,000.00 $2,290.00 $9,160.00 $10.50 $420.00 $18.00 $720.00 $123.00 $28,290.00 $126.00 $28,980.00 $148.00 $398,120.00 $144.00 $387,360.00 $200.00 $31,000.00 $197.00 $30,535.00 $105.00 $304,500.00 $84.00 $243,600.00 $105.00 $3,150.00 $95.00 $2,850.00 $105.00 $4,515.00 $84.00 $3,612.00 $834.00 $70,056.00 $586.00 $49,224.00 $1,300.00 $1,300.00 $1,082.00 $1,082.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 24 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 4055 Furnish and install water service clay dams; complete as specified Each 85.00 4058 Furnish and install connections to existing 6" water main; complete as specified Each 4.00 4060 Furnish and install connections to existing 8" water main; complete as specified Each 1.00 4064 Furnish and install connections to existing 12" water main; complete as specified Each 2.00 4101 Furnish and install 6" x 6" water main tee; complete as specified Each 1.00 4110 Furnish and install 8" x 6" water main tee; complete as specified Each 7.00 4111 Furnish and install 8" x 8" water main tee; complete as specified Each 3.00 4191 Furnish and install 8" x 12" water main cross; complete as specified Each 1.00 4236 Furnish and install 6" 45 degree water main bend; complete as specified Each 16.00 4237 Furnish and install 8" 45 degree water main bend; complete as specified Each 14.00 4239 Furnish and install 12" 45 degree water main bend; complete as specified Each 8.00 4264 Furnish and install 8" x 6" water main reducer; complete as specified Each 3.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $150.00 $12,750.00 $188.00 $15,980.00 $2,300.00 $9,200.00 $2,906.00 $11,624.00 $2,888.00 $2,888.00 $3,487.00 $3,487.00 $3,760.00 $7,520.00 $4,426.00 $8,852.00 $525.00 $525.00 $692.00 $692.00 $700.00 $4,900.00 $918.00 $6,426.00 $790.00 $2,370.00 $1,061.00 $3,183.00 $1,385.00 $1,385.00 $1,694.00 $1,694.00 $340.00 $5,440.00 $463.00 $7,408.00 $450.00 $6,300.00 $608.00 $8,512.00 $970.00 $7,760.00 $1,209.00 $9,672.00 $390.00 $1,170.00 $544.00 $1,632.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 25 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 4352 Cut and cap existing 6" water main; complete as specified Each 2.00 4354 Cut and cap existing 8" water main; complete as specified Each 2.00 4401 Furnish and install 6" water main gate valve; complete as specified Each 10.00 4402 Furnish and install 8" water main gate valve; complete as specified Each 21.00 4404 Furnish and install 12" water main gate valve; complete as specified Each 2.00 4500 Furnish and install hydrant; complete as specified Each 7.00 4712 Furnish and install 2" water main casing pipe; complete as specified Linear Feet 425.00 4726 Furnish and install 18" water main casing pipe; complete as specified Linear Feet 20.00 4800 Rock excavation; complete as specified Cubic Yards 50.00 4900 Abandon water main on West 15th Avenue; complete as specified Lump Sum 1.00 4920 Remove water main; complete as specified Linear Feet 260.00 4990 Excavation special (water); complete as specified Tons 50.00 5012 Furnish and install pull box (steel); 18" x 36"; complete as specified Each 17.00 5025 Adjust pull box; complete as specified Each 17.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $2,200.00 $4,400.00 $1,635.00 $3,270.00 $2,500.00 $5,000.00 $1,947.00 $3,894.00 $1,870.00 $18,700.00 $2,145.00 $21,450.00 $2,610.00 $54,810.00 $2,991.00 $62,811.00 $4,630.00 $9,260.00 $5,197.00 $10,394.00 $5,780.00 $40,460.00 $6,759.00 $47,313.00 $70.00 $29,750.00 $108.00 $45,900.00 $200.00 $4,000.00 $267.00 $5,340.00 $0.01 $0.50 $0.01 $0.50 $2,500.00 $2,500.00 $4,047.00 $4,047.00 $40.00 $10,400.00 $34.00 $8,840.00 $10.50 $525.00 $18.00 $900.00 $1,250.00 $21,250.00 $1,288.00 $21,896.00 $5.00 $85.00 $5.00 $85.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 26 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 5051 Install CITY-supplied lighting control cabinet; complete as specified Each 1.00 5054 Install electrical service; complete as specified Each 1.00 5130 Furnish and install 3" Schedule 40 PVC; complete as specified Linear Feet 3,000.00 5240 Furnish and install 6 gauge red-coated wire; complete as specified Linear Feet 3,855.00 5241 Furnish and install 6 gauge black-coated wire; complete as specified Linear Feet 3,855.00 5260 Furnish and install 10 gauge red-coated wire; complete as specified Linear Feet 90.00 5261 Furnish and install 10 gauge black-coated wire; complete as specified Linear Feet 90.00 5262 Furnish and install 10 gauge green-coated wire; complete as specified Linear Feet 3,300.00 5270 Furnish and install 12 gauge red-coated wire; complete as specified Linear Feet 700.00 5271 Furnish and install 12 gauge black-coated wire; complete as specified Linear Feet 700.00 5272 Furnish and install 12 gauge green-coated wire; complete as specified Linear Feet 700.00 5380 Furnish and install fuse holder; complete as specified Each 36.00 5386 Furnish and install 2A fuse; complete as specified Each 36.00 5454 Install CITY-supplied 10' truss-type luminaire arm; complete as specified Each 18.00 Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $2,000.00 $2,000.00 $2,060.00 $2,060.00 $2,250.00 $2,250.00 $2,318.00 $2,318.00 $14.00 $42,000.00 $14.40 $43,200.00 $2.25 $8,673.75 $2.30 $8,866.50 $2.25 $8,673.75 $2.30 $8,866.50 $2.25 $202.50 $2.30 $207.00 $2.25 $202.50 $2.30 $207.00 $1.50 $4,950.00 $1.50 $4,950.00 $0.80 $560.00 $0.80 $560.00 $0.80 $560.00 $0.80 $560.00 $0.80 $560.00 $0.80 $560.00 $55.00 $1,980.00 $57.00 $2,052.00 $5.00 $180.00 $5.00 $180.00 $350.00 $6,300.00 $361.00 $6,498.00 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 27 of 28 11/4/2024 Contract 25-07 - West 15th Avenue Reconstruction (#9359431) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 11/04/2024 11:00 AM CST Section Title Item Code Item Description UofM Quantity 5460 Install CITY-supplied cobra head luminaire; complete as specified Each 18.00 5494 Install CITY-supplied 20' tapered pole with transformer base; complete as specified Each 18.00 5504 Furnish and install Type 5 base; complete as specified Each 18.00 5506 Furnish and install Type 9 base; complete as specified Each 1.00 Bid Total: Unit Price Extension Unit Price Extension Advance Construction Inc.Dorner Inc. $200.00 $3,600.00 $206.00 $3,708.00 $750.00 $13,500.00 $773.00 $13,914.00 $1,075.00 $19,350.00 $1,107.00 $19,926.00 $2,000.00 $2,000.00 $2,060.00 $2,060.00 $5,242,325.68 $5,334,631.27 I:\Engineering\2021 - 2030 Contracts\2025 CONTRACTS\25-07 W 15th Ave\Administrative\Contract Information\25-07 Bid Tab_11-4-24 Page 28 of 28 11/4/2024 D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :West 7th Avenue Reconstruction Discussion D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :2024 Election Recap - Process and Procedures D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Closed Session (re City Hall), Tuesday, November 26th, after Council meeting TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Professional Services Agreement with AECOM for Mill on Main Monitoring Well Abandonment Services ($56,975.00) B A C KGRO UN DBACKGROUND The Department of Community Development has engaged AECOM under a professional services agreement to abandon twenty-eight (28) monitoring wells for the Mill on Main redevelopment project. The monitoring wells were required by the Wisconsin Department of Natural Resources in order to monitor the contamination on site. Removing the monitoring wells is required to conclude the investigation phase and finalize the site for the commencement of site construction. Funding for the $56,975.00 cost is available in Capital Improvement Programs -- South Shore/Sawdust Redevelopment Account No. 0323- 0740-7216-67004. Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature may be procured without the use of formal, sealed quotes. In accordance with Section 12-16, I am hereby submitting this report regarding this professional services agreement. Please contact me or Community Development Director Nieforth if you have any questions or concerns regarding this professional services agreement. D A TE :D A T E :November 12, 2024 SUB JEC T:SUB JEC T :Outstanding Issues A t t a chment sAttachments Outstanding Issues 11.12.24 City of Oshkosh Status of Outstanding Issues Date of Initial Request Affected Department(s) (If Applicable) Title of Directive Current Status Next Status Report/Update Other Notes 6/9/2020 City Manager Community Conversations to address racism City Manager continuing discussions with various community groups. City was a sponsor of Dragon Boat Festival on September 14th. 12/31/2024 1/10/2023 City Manager Engage other governmental and non-profit entities in the region to reduce and prevent homelessness Staff participating in groups organized by Community Foundation to review short term and long term issues. Council has given direction to include a police officer, police sergeant, and contract social worker in 2025 budget to help connect people experiencing homelessness with needed services. 11/12/2024 1/10/2023 City Manager Infuse Sustainability and DEI concepts into City policies and day-to-day operations Training on sustainability principles planned for staff. Staff working with Sustainability Advisory Board (SAB) to update Sustainability Plan. 12/31/2024 1/9/2024 City Manager Continue participating in state wide initiatives to improve Oshkosh’s shortfall in state-local funding, including fully funding Municipal Services Program (MSP). Continuation of this goal will focus on MSP program in 2024. 12/31/2024 Initiative will carry into State's 2025- 2026 budget cycle, which will begin following November elections. 1/10/2023 DPW/Legal Sanitary District Negotiations Next mediation session scheduled for late September was postponed. 11/12/2024 Closed session with Council may be needed due to postponement of mediation session. 4/16/2024 DPW & Community Development Undergrounding Utilities Council workshop held on October 22nd. 12/10/2024 Follow-up with Council planned now that workshop has been held. 4/23/2024 Community Development Review processes and municipal codes pertaining to commercial and residential development to ensure the City's codes and processes are encouraging growth within the City Community Development Director Nieforth is soliciting proposals for code review and process evaluation. 11/26/2024 5/14/2024 Transportation Parking Restrictions Review Staff analyzing Polco survey results and will forward to Council and Transportation Committee once completed. Staff will prepare options for consideration and schedule for Committee review and recommendation to Council. 12/10/2024 11/6/2024 Fire Review of Proposed Fire Training Facility and possible facility options Council directed that contingency account of $7.7 million be established in 2025 CIP for Fire training facility or other Fire Department facility needs. 1/14/2025 Workshop with project architect and Council may be needed. 11/12/2024 Council Meeting