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HomeMy WebLinkAbout12.02.2024 MinutesCITY OF OSHKOSH SUSTAINABILITY ADVISORY BOARD Minutes December 2nd, 2024 SAB PRESENT: Margy Davey, Lisa Marone, Jacob Klaameyer, Vic Oliver, Brad Spanbauer, Joe Stephenson, Jaden Zurn EXCUSED: Alyssa Reinke ABSENT: STAFF AND OTHERS: Emma Dziengeleski (Planning Staff), Staff (Oshkosh Media) I. Call to Order Chair Margy Davey called the meeting to order at 6:00pm and a quorum was declared present. II. Public Comment Ms. Davey asked if there were public comments. No public comments occurred. III. Approval of Minutes, November 4th, 2024 Ms. Marone motioned to approve the minutes. Mr. Spanbauer seconded the motion. The board approved the November 4th minutes 7-0 (Marone/Spanbauer). IV. 2025 SAB Calendar / Meeting Dates Ms. Davey introduced the topic of 2025 SAB Calendar/Meeting Dates. She explained that historically the board has had to move/reschedule meeting dates that fall on the same day as the city-recognized holidays. Ms. Dziengeleski brought up the calendar and shared that the only conflict for 2025 is in September. The board agreed that the following Thursday, September 4th would work the best to reschedule. V. Tree Protection / Chapter 26 Trees and Vegetation Ms. Dziengeleski shared copies of the current ordinance and the comments/edits that Mr. Klaameyer provided. Mr. Klaameyer explained that the comments and additions included information from the prior tree protection ordinance that was discussed as well as areas he thought may need some updates. He proceeded to go through the document explaining each of the comments and added sections to the board. Mr. Klaameyer’s comments and additions addressed many areas including the addition of tree protection zones language and definitions, who would be held accountable for plant/tree removal, maintenance, and protection, where trees can and cannot be planted on terraces and other public property, requiring contractors to provide soil of better quality, define marking of trees, and tree replacement. There was conversation amongst the board on the comments, proposed changes, and what areas still needed some editing to address the concerns and additions the board would like to see in the Chapter 26 ordinance. Mr. Klaameyer offered to take another look at the ordinance and provide edits based off the conversations the board has had tonight. Mr. Stephenson said that he liked the work that Mr. Klaameyer has done and thanked him for taking the time to do this. He expressed that this format works well, and hopes to continue this in the future with other items. The board had an overall consensus that they would like Mr. Klaameyer to take another try at editing the ordinance before they bring it to staff for review. Ms. Dziengeleski shared that this should not set back the timeline of getting this ordinance rewritten as it is very unlikely staff would have a chance to meet and provide comments back to the board prior to January’s meeting. VI. Energy Innovation (EIGP) Update Ms. Dziengeleski shared that she does not have much of an update from last month. She said that it is her understanding that the agreement between the chose firm and the city is still being worked on, and she will hopefully have an update for the group next meeting. Ms. Marone asked if there is a deadline to when this project needs to be completed. Ms. Dziengeleski shared that all awardees had received their grant information late this year, so the deadline has also been pushed back. She stated that in past years the deadline has been around June, but this year there will be an extension of some sort. VII. Sustainability Plan Update Ms. Dziengeleski shared that they had eight firms submit back to the Sustainability Plan RFQ. She expressed thanks to Mr. Klaameyer who came to City Hall to help review those submittals. She then said that they narrowed it down to five firms that they then interviewed. She stated that now they are just working on going over the five firm’s interviews, prior projects, et cetera. Mr. Klaameyer said that overall, the majority of submittals were professional and great quality. Ms. Marone asked if staff was able to look at some of the firm’s past projects and clients they have had. Ms. Dziengeleski responded with yes, that was a requirement of the RFQ that they submit references and a handful of past relevant projects. XI. Agenda Items for Future Meetings Tree Protection / Chapter 26 Trees and Vegetation, Update on EIGP and Sustainability Plans, Native Landscaping Areas, Chapter 30 Landscaping Points, Low Mow Spring / Summer, 2024 Chicken, Duck, and Beekeeping Permits Mr. Klaameyer spoke further to the Chapter 30 Landscaping Points topic and encouraged board members to review Chapter 30 if they have a chance prior to the next meeting. He further explained that there are many good resources that the group can look at to update that list within the ordinance. Ms. Dziengeleski shared that she would send the ordinance link out to the board as it is rather confusing to navigate online. XII. Next Meeting is Monday, January 6th, 2025 XIII. Adjourn The board voted 7-0 to adjourn (Spanbauer/Oliver) Recorded by: Emma Dziengeleski, Assistant Planner