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AGENDApacket__07-09-24
OSH KO SH C OMMO N C O UN C I L A GEN DA C O UN C IL C H A MB ER S, C ITY H ALL OSH KO SH , W I SC ON SI N July 9, 2024 If anyone requires reasonable ADA accommodations, please contact the office of the City Manager at citymgr@oshkoshwi.gov, or phone 920-236-5002. To send written correspondence to the Council, mail it to the City Manager, place it in the City Hall dropbox, or email it to council@oshkoshwi.gov (prior to the Council meeting). A.CALL TO ORDER (6:00 p.m.) B.ROLL CALL C.INVOCATION - VOTING FIRST: Council Member Esslinger Invocation #3 D.PLEDGE OF ALLEGIANCE E.INTRODUCTION OF STAFF 1.Cheryl Sell, Water Distribution Manager 2.Anna Cannizzo, Museum Director F.PUBLIC HEARING (NOTE: It is anticipated that there will be no formal action taken at this meeting on items marked with an asterisk (*) unless Council formally waives the rules.) 3.*Ord 24-373 Approve Comprehensive Land Use Plan Map Amendment from Community Facility to Light Density Residential for Property Located at 929 Winnebago Avenue (Former Washington Elementary School) (Plan Commission Recommends Approval) G.CITIZEN STATEMENTS TO COUNCIL (Citizens are to address the Council only. Statements are limited to five (5) minutes; they must address items that are not listed on the Council meeting agenda, are limited to issues that have an impact on the City of Oshkosh and the Common Council may address at a future meeting, and must not include endorsements of any candidates or other electioneering.) If you require more time please inform the Mayor at the beginning of your presentation. H.CONSENT AGENDA ITEMS (Consent Agenda items are those items of a routine administrative nature that are voted on by the Council in a single roll call vote. Staff recommends approval of all items. Any member of the public or Common Council may request that an item be removed from the Consent Agenda for discussion.) 4.Report of Bills 5.Receipt & Filing of Minutes - Common Council Meeting, 06.11.24 6.Receipt & Filing of Minutes - Library Board, 05.30.24 7.Res 24-374 Approve Purchase of Three-Year Palo Alto Subscription Renewal from Heartland Business Systems for IT Division ($117,047.00) 8.Res 24-375 Approve Cooperative Purchases of Various Vehicles from Ewald Hartford Ford for Various Departments ($295,627.00) 9.Res 24-376 Award Bid to Lincoln Contractors Supply Inc. for Concrete Road Saw for the Streets Division ($36,080.26) 10.Res 24-377 Approve State/Municipal Agreements with the Wisconsin Department of Transportation for the Reconstruction of Oregon Street from West 6th Avenue to West 8th Avenue and Jackson Street from Marion Road to High Avenue 11.Res 24-378 Approve and Execute Relocation Order for Partial Land Acquisitions of 3098, 3105, and 3123 Jackson Street and 370 West Fernau Avenue 12.Res 24-379 Award Bid for Public Works Contract No. 24-10 to Vinton Construction Company for Parking Lot Construction ($1,042,864.23) 13.Res 24-380 Approve 2024 Budget Amendment to Industrial Park Land Fund ($25,000.00) 14.Res 24-381 Grant Privilege in the Street for Groundwater Monitoring Wells South of 110 Pearl Avenue Located in the Pearl Avenue Right-of-Way and West of 50 Pearl Avenue Located in the Market Street Right-of-Way (Plan Commission Recommends Approval) 15.Res 24-382 Approve Specific Implementation Plan Amendment for Monument Sign at 4233 Waupun Road (Plan Commission Recommends Approval) 16.Res 24-383 Grant Underground Electric Easement at 3280 Compass Way (City Transload Facility) to Wisconsin Public Service Corporation (Plan Commission Recommends Approval) 17.Res 24-384 Approve General Development Plan Amendment and Specific Implementation Plan Amendment for a Townhome Development between 1100 West 20th Avenue and 1020 West 20th Avenue (Parcel 130711201) (Plan Commission Recommends Approval) 18.Res 24-385 Appoint 2024-2025 Democratic, Republican & Unaffiliated Election Inspectors for Partisan Primary, August 13, 2024 19.Res 24-386 Approve Agent Change - Dockside Tavern 20.Res 24-387 Approve Agent Change - Sweetwater Performance 21.Res 24-388 Approve Combination "Class B" Beer/Liquor License Surrender and Approve Issuance of Combination "Class B" Beer/Liquor License - Delta Family Restaurant 22.Res 24-389 Approve Original Combination "Class A" Beer/Liquor License for La Patrona Mexican Market (242 Wisconsin St) 23.Res 24-390 Approve Renewal Liquor Licenses 24.Res 24-391 Approve Special Class "B" Licenses I.ITEMS REMOVED FROM CONSENT AGENDA J.PENDING ORDINANCES 25.Ord 24-392 Approve Boschwitz II Annexation from the Town of Oshkosh, West Side of the 2900 Block of Vinland Street (Town Parcels 018005101 and 018005301) (Plan Commission Recommends Approval) 26.Ord 24-393 Approve Boschwitz III Annexation from the Town of Oshkosh, West Side of the 2700- 2800 Blocks of Vinland Street (Town Parcels 0180152 and 0180153) (Plan Commission Recommends Approval) 27.Ord 24-394 Create Sections 13-14, and 17-41 and Amend Sections 13-20 and 17-46 of the City of Oshkosh Municipal Code to Prohibit False Reporting of Emergencies K.NEW ORDINANCES (NOTE: It is anticipated that there will be no formal action taken at this meeting on items marked with an asterisk (*) unless Council formally waives the rules.) 28.*Ord 24-395 Approve Zone Change from Urban Mixed Use District (UMU) to Urban Mixed Use District with a Planned Development Overlay (UMU-PD) for Property Located South of 686 North Main Street -- Parcel 0402300000 (Formerly 668 North Main Street) (Plan Commission Recommends Approval) L.PENDING RESOLUTIONS 29.Res 24-396 Approve the Polling Location, Date, and Times for Early Absentee Voting in the City of Oshkosh for the August 13, 2024, Partisan Primary, and November 5, 2024, General Election M.NEW RESOLUTIONS 30.Res 24-397 Amend the 2024 City of Oshkosh Fee Schedule to Create a Response Fee for the Oshkosh Fire Department 31.Res 24-398 Appropriate ARPA Funds for 2024 Projects in Lieu of Issuing Debt N.NEW RESOLUTIONS, CONTINUED, AND COUNCIL DISCUSSION OF ARPA GRANT APPLICATIONS 32.Res 24-399 Approve Allocation of American Rescue Plan Act (ARPA) Funds to ADVOCAP for $217,660.00 33.Res 24-400 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Downtown Oshkosh Business Improvement District for $150,000.00 34.Res 24-401 Approve Allocation of American Rescue Plan Act (ARPA) Funds to COTS, Inc. for $100,000.00 35.Res 24-402 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Covey, Inc. for $75,000.00 36.Res 24-403 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Day by Day Shelter for $105,000.00 37.Res 24-404 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Habitat for Humanity - Oshkosh and the City of Oshkosh for $300,000.00 38.Res 24-405 Approve Allocation of American Rescue Plan Act (ARPA) Funds to the Hooper Community Center for $60,000.00 39.Res 24-406 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Jericho Road Ministries for $48,100.00 40.Res 24-407 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Lakeside Packaging Plus, LLC for $90,000.00 41.Res 24-408 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Operation DREAM North for $126,000.00 42.Res 24-409 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Oshkosh Healthy Neighborhoods for $150,000.00 43.Res 24-410 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Oshkosh Pride, Inc. for $17,500.00 44.Res 24-411 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Salvation Army of Oshkosh for $120,174.00 45.Res 24-412 Approve Allocation of American Rescue Plan Act (ARPA) Funds to SEPO for $300,000.00 46.Res 24-413 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Commonwealth Development Corporation of America / Oshkosh Child Development Center for $354,900.00 47.Res 24-414 Approve Allocation of American Rescue Plan Act (ARPA) Funds to The Learning Collaborative for $122,000.00 48.Res 24-415 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Winnebago Area Literacy Council for $25,708.00 O.COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS 49.Discussion and Direction to City Manager A.Discussion of Agenda Process B.Ordinance and Fee Regulating Fire Pits (Esslinger) 50.Future Agenda Items A.Presentation of Truck Route Study, KL Engineering - July 23, 2024 or alternate date B.Bowen Street Reconstruction, AECOM - date to be determined 51.Future Meetings & Workshops A.Undergrounding Utilities, date to be determined B.Capital Improvement Plan Workshop, Tuesday, July 30th, 5:00 p.m., Room 404 C.Oshkosh Common Council Regular Meeting - Wednesday, August 14, 2024 P.COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS Q.CITY MANAGER ANNOUNCEMENTS & STATEMENTS 52.Professional Services Agreement with Neighborly Software for Housing-CDBG Program Grant Administration, Reporting and Compliance Tracking ($35,300.00) 53.Outstanding Issues R.ADJOURN TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :James Rabe, Director of Public Works D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Cheryl Sell, Water Distribution Manager SUB JEC T:SUB JEC T :Introduction of Staff: Anna Cannizzo, Museum Director D A TE :D A T E :July 09, 2024 There a r e no a t t a chment s or a d d it iona l infor ma t ion for t his it em. T her e a r e no a t t a chment s or a d d it iona l info r ma t ion fo r t his it em . TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :*Ord 24-373 Approve Comprehensive Land Use Plan Map Amendment from Community Facility to Light Density Residential for Property Located at 929 Winnebago Avenue (Former Washington Elementary School) (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The City is requesting a comprehensive land use map amendment of the former Washington Elementary School site. The subject area consists of one 2.66-acre parcel with frontage on Winnebago Avenue and School Avenue, east of Bowen Street. The surrounding area consists of single and two-family uses. The subject area is designated for Community Facility land use; the applicant is requesting a change to a Light Density Residential land use designation. A N A L Y SI SANALYSIS The City is in the process of acquiring the subject site and has agreed upon preliminary terms with Habitat for Humanity for workforce homes on the subject site. In order to allow for the construction of single-family homes on the subject site, it will need to be rezoned to a zoning district that allows single-family residential uses and split into residential-sized lots through the platting process. The assigned zoning district of the property must be consistent with the future land use map for the area. Therefore, the City is requesting an amendment of the 2040 Comprehensive Land Use Map from the existing Community Facility designation to Light Density Residential. FI SC A L I M P A CTFISCAL I M P A C T The subject area is intended to be platted and developed. Future development should lead to an increase in the assessed value of the property. REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended approval of the requested Land Use Map Amendment from Community Facility to Light Density Residential for property located at 929 Winnebago Avenue (Former Washington Elementary School) on June 4, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments Ord 24-373 Land Use Map Amend - Winnebago Ave 7/9/2024 24-373 ORDINANCE FIRST READING PURPOSE: APPROVE COMPREHENSIVE LAND USE PLAN AMENDMENT FROM COMMUNITY FACILITY TO LIGHT DENSITY RESIDENTAL FOR PROPERTY LOCATED AT 929 WINNEBAGO AVENUE (FORMER WASHINGTON ELEMENTARY SCHOOL) INITIATED BY : CITY OF OSHKOSH COMMUNITY DEVELOPMENT PLAN COMMISSION RECOMMENDATION: Approved AN ORDINANCE TO AMEND THE COMPREHENSIVE PLAN OF THE CITY OF OSHKOSH, WISCONSIN The Common Council of the City of Oshkosh does ordain as follows: SECTION 1. City of Oshkosh Community Development, Petitioner, requests an amendment to the Comprehensive Land Use Plan maps changing the land use designation of property located at 929 Winnebago Avenue from Community Facility to Light Density. SECTION 2. The Plan Commission recommended approval of said amendment. SECTION 3. The City has held a public hearing on this Ordinance, in compliance with the requirements of Section 66.1001(4)(d), Wisconsin Statutes. SECTION 4. The Common Council of the City of Oshkosh hereby approves an amendment to the Comprehensive Land Use Plan Use Maps changing the land use designation on the property located at 929 Winnebago Avenue from Community Facility to Light Density Residential. SECTION 5. This Ordinance shall take effect upon passage by a majority vote of the members elect of the Common Council and publication as required by law. SECTION 6. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #24-XX APPROVE COMPREHENSIVE LAND USE PLAN AMENDMENT FROM COMMUNITY FACILITY TO LIGHT DENSITY RESIDENTAL on July 23, 2024. The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Ave. and on the City's website at www.oshkoshwi.gov. Clerk's phone: (920) 236-5011. ITEM: COMPREHENSIVE LAND USE PLAN MAP AMENDMENT FROM COMMUNITY FACILITY TO LIGHT DENSITY RESIDENTIAL FOR PROPERTY LOCATED AT 929 WINNEBAGO AVENUE (FORMER WASHINGTON ELEMENTARY SCHOOL) Plan Commission Meeting of June 4, 2024. GENERAL INFORMATION Applicant: City of Oshkosh Community Development Property Owner: Oshkosh Area School District Actions Requested: The applicant is requesting an amendment to the Recommended Land Use Map in the Comprehensive Plan. The subject area is designated for Community Facility land use; the applicant is requesting a change to a Light Density Residential land use designation. Property Location and Background Information: The petitioner is requesting a comprehensive land use map amendment of the former Washington Elementary School site. The subject area consists of one 2.66-acre parcel with frontage on Winnebago Avenue and School Avenue, east of Bowen Street. The surrounding area consists of single and two family uses. 2040 Comprehensive Land Use Map Subject Site Subject Site Existing Land Use Zoning Elementary School I Adjacent Land Use and Zoning Existing Uses Zoning North Single-family Residential SR-9 South Single & Two-family Residential SR-9 East Single-family Residential SR-9 West Single & Two-family Residential SR-9 Recognized Neighborhood Organizations Stevens Park Comprehensive Plan Land Use Recommendation Land Use 2040 Comprehensive Land Use Recommendation Community Facility ANALYSIS – COMPREHENSIVE LAND USE MAP AMENDMENT The City is in the process of acquiring the subject site and has agreed upon preliminary terms with Habitat for Humanity for workforce homes on the subject site. In order to allow for construction of single-family homes on the subject site, it will need to be rezoned to a zoning district that allows single-family residential uses, and split into residential-sized lots through the platting process. The assigned zoning district of the property must be consistent with the future land use map for the area. Therefore, the City is requesting an amendment of the 2040 Comprehensive Land Use Map from the existing Community Facility designation to Light Density Residential. Future land use maps are intended to be used as a general reference tool for determining appropriate future land use and growth patterns. When creating the maps, recommended uses were determined on a broader scale rather than a parcel by parcel basis. Staff realizes that sections of the Comprehensive Plan, including mapping portions, need to be updated or revised periodically to accommodate logical requests/changes in future land use. Staff feels that the proposed Light Density Residential land use designation is appropriate for the site as it allows for single and two-family residential land uses which is consistent with the surrounding single and two-family uses of the established neighborhood (Stevens Park). It is also consistent with the Light Density Residential future land use designation of the surrounding area. RECOMMENDATION Comprehensive Land Use Map Amendment: Staff recommends approval of Comprehensive Land Use Plan amendment from Community Facility to Light Density Residential for property located at 929 Winnebago Avenue. Plan Commission recommends approval of Comprehensive Land Use Plan amendment from Community Facility to Light Density Residential on June 4, 2024. The following is Plan Commission’s discussion on the item. Mr. Perry stated he will be voting present. Site Inspections Report: Ms. Propp, Ms. Scheuermann, Mr. Loewenstein, Ms. Davey, Mr. Ulrich, and Mr. Kiefer reported visiting the site. Staff report accepted as part of the record. The applicant is requesting an amendment to the Recommended Land Use Map in the Comprehensive Plan. The subject area is designated for Community Facility land use; the applicant is requesting a change to a Light Density Residential land use designation. Mr. Slusarek presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The petitioner is requesting a comprehensive land use map amendment of the Washington Elementary School site. The subject area consists of one 2.66-acre parcel with frontage on Winnebago Avenue and School Avenue, east of Bowen Street. The surrounding area consists of single and two family uses. The City is in the process of acquiring the subject site and has agreed upon preliminary terms with Habitat for Humanity for workforce homes on the subject site. In order to allow for construction of single-family homes on the subject site, it will need to be rezoned to a zoning district that allows single-family residential uses, and split into residential-sized lots through the platting process. The assigned zoning district of the property must be consistent with the future land use map for the area. Therefore, the City is requesting an amendment of the 2040 Comprehensive Land Use Map from the existing Community Facility designation to Light Density Residential. Staff feels that the proposed Light Density Residential land use designation is appropriate for the site as it allows for single and two-family residential land uses which is consistent with the surrounding single and two-family uses of the established neighborhood (Stevens Park). It is also consistent with the Light Density Residential future land use designation of the surrounding area. Staff recommends approval of Comprehensive Land Use Plan amendment from Community Facility to Light Density Residential for property located at 929 Winnebago Avenue. Mr. Perry opened up technical questions to staff. Mr. Perry opened public comment and asked if the applicant wanted to make any statements. Betty Schroeder, 1034 School Avenue, would like to keep the fence along her property and the school property. Mr. Lyons said that when the property is surveyed, it will help to determine the exact location of the fence. The preference for staff is to leave the fence if possible and work with the neighbors outside of what happens with Plan Commission. Ms. Schroeder asked if there would be consideration in leaving a small park there. Mr. Lyons said this was discussed during the neighborhood meetings. It is trying to keep the balance of what is in the area, and the costs of making the project work at a workforce affordable level. As the lot number goes down, the price goes up. The goal is to match the style and character of the neighborhood as much as they can. There is not a final plat yet, and will come to Plan Commission at least 3 more times. Ms. Schroeder said that although it is sad to lose the school, she is glad there are single family homes going in instead of apartments. Mr. Perry asked if any members of the public wished to speak. Jane Mikkelsen, 906 Winnebago Avenue, has concerns about green space and leaving recreational space for kids in the neighborhood. Renee Maki, 1025 School Avenue, said she agrees with her neighbors that a small area should remain a park. She asked if the homes going in will be similarly styled. Mr. Lyons replied that staff is currently working with a consultant group to design homes that are similar in size and character to the surrounding neighborhood, so they blend in. Matt Mikkelsen, 906 Winnebago Avenue, vaguely recalls a study that was done a couple years ago stating a lack of park space in the city. We are underdeveloped when it comes to park green space. He suggested having community involvement and doing fundraising to raise money for a park in this area. Mr. Perry closed public comment. There was no closing statement from the applicant. Motion by Scheuermann to adopt the findings and recommendation as stated in the staff report. Seconded by Kiefer. Mr. Perry asked if there was any discussion on the motion. Ms. Davey wondered if this was a developer that was not the city, and they were building 18 houses, then what would their green space requirement be. Mr. Lyons stated in this situation they would recommend fee in lieu of, just like the City would have to pay to do it. Given the size of the area, we have frequently found the development cost and maintenance cost of something so small becomes very difficult and challenging. Ms. Scheuermann wondered if we have ever had a plot of land and a development where they did a true park, not just green space. Mr. Lyons stated yes, Ripple Avenue Estates, Ripple Avenue Apartments on the southside, Pickardt Estates, and the Farmington development. This area of the Comprehensive Outdoor Recreation Plan (CORP) does not call for additional parkland. The character of the area is largely what Parks and the CORP use when they analyze whether fee in lieu of or parkland dedication is appropriate. Ms. Scheuermann wondered if the proximity to Menominee Park and Stevens Park makes a difference. Mr. Lyons stated that is largely why the CORP does not recommend additional parkland in this area. Ms. Scheuermann remembers about twenty-eight years ago when she built over by Carl Traeger, there was a planned park. Twenty-eight years later they still do not have one. Mr. Lyons stated Rusch Park should hopefully be built this year. The CORP is being updated this year. As part of that Council approved a fee in lieu of and a park development policy to be reviewed by a consultant. Mr. Ulrich stated he knows we have fewer parks per capita. He knows a lot of people living on Winnebago and School, and the consensus in the area is overwhelmingly in support of green space here. Even if we allot two lots to it and do not put playground equipment on it. Just trees and greenery for people to run and get a little bit of space would be beneficial. I hope to see something come from the financial analysis that could maybe incorporate that option. He has talked to some of the people doing the design standards for the housing that is being proposed. The designs look really nice. He is optimistic that the styles will be similar to what is there now. Motion carried 6-0. Mr. Perry voted Present. Page 4 COMPREHENSIVE PLAN AMENDMENT 929 WINNEBAGO AVE PC: 6-4-2024 Owner Postal Address City State Zip VUE LEE/MAI LOR 1001 WAUGOO AVE OSHKOSH WI 54901-5462 LINDA M DEARTH 1002 WAUGOO AVE OSHKOSH WI 54901-5463 SHANE J KNABENBAUER 1002 WINNEBAGO AVE OSHKOSH WI 54901-5329 GEOFFREY D/HEATHER L SCHWARTZ 1003 SCHOOL AVE OSHKOSH WI 54901-5314 GERALD YORKEY-STAWICKI/ALEXIS STAWICKI 1004 WAUGOO AVE OSHKOSH WI 54901-5463 THOMAS W HANSEN/GINGER HECKEL 1005 WASHINGTON AVE OSHKOSH WI 54901-5353 MICHAEL A/RANDI L SELNER 1006 WINNEBAGO AVE OSHKOSH WI 54901-5329 NICHOLAS P/EMILY E BERNDT 1010 WASHINGTON AVE OSHKOSH WI 54901-5354 GERALD F HEISLER/D J FIELDS 1010 WINNEBAGO AVE OSHKOSH WI 54901-5329 LISE MAY 1011 SCHOOL AVE OSHKOSH WI 54901-5314 ROBERT/MARIAREVE RUCINSKI 1013 WASHINGTON AVE OSHKOSH WI 54901-5353 MARK A/JULIE A THUROW 1015 SCHOOL AVE OSHKOSH WI 54901-5314 ROGER D/PATRICIA SHAW 1016 WASHINGTON AVE OSHKOSH WI 54901-5354 SCOT G/CLAIRE E PENNELL 1016 WINNEBAGO AVE OSHKOSH WI 54901-5329 KOLE P KRUEGER 1017 WAUGOO AVE OSHKOSH WI 54901-5462 LYLE C MCDONALD 1020 WAUGOO AVE OSHKOSH WI 54901-5463 TYLER J HORTON/JILL M KARPINSKY 1020 WINNEBAGO AVE OSHKOSH WI 54901-5329 ANNE H STEVENS 1021 WASHINGTON AVE OSHKOSH WI 54901-5353 ROBERT B/DENISE M PREHN REV TRUST 1022 WASHINGTON AVE OSHKOSH WI 54901-5354 KERRY J HOBART 1024 WAUGOO AVE OSHKOSH WI 54901-5463 RENEE K MAKI 1025 SCHOOL AVE OSHKOSH WI 54901-5314 MICHAEL J/M A JAWORSKI 1025 WAUGOO AVE OSHKOSH WI 54901-5462 BREANNA R SCHNEIDER 1026 WINNEBAGO AVE OSHKOSH WI 54901-5329 DAVID M/AMY J SITTER 1027 WASHINGTON AVE OSHKOSH WI 54901-5353 SARA A WEIDNER 1029 SCHOOL AVE OSHKOSH WI 54901-5314 KEVIN J SMERLING 1030 SCHOOL AVE OSHKOSH WI 54901-5315 MARGARET H WACHTEL REV TRUST 1030 WASHINGTON AVE OSHKOSH WI 54901-5354 JESSE J GYLDENVAND 1030 WINNEBAGO AVE OSHKOSH WI 54901-5329 DAVID A/DOROTHY N ZERBE 1031 WASHINGTON AVE OSHKOSH WI 54901-5353 FRANCIS B/NANCY L MURRAY IRREV TRUST 1032 WAUGOO AVE OSHKOSH WI 54901-5463 ZACHARY D THOMAS 1033 SCHOOL AVE OSHKOSH WI 54901-5314 MARGARET A GRUNDY LIFE ESTATE 1034 SCHOOL AVE OSHKOSH WI 54901-5315 KRISTOPHER S SHAFFER 1100 WAUGOO AVE OSHKOSH WI 54901-5465 DA NENG VANG 1100 WINNEBAGO AVE OSHKOSH WI 54901-5331 KORY SCHRIMPF 1101 WAUGOO AVE OSHKOSH WI 54901-5464 KARI A USELMAN 1103 SCHOOL AVE OSHKOSH WI 54901-5316 DREW J PIETENPOL 1103 WASHINGTON AVE OSHKOSH WI 54901-5355 JACOB T/ERIN E DEWILDE 1104 SCHOOL AVE OSHKOSH WI 54901-5317 JASON GOMOLL 1105 WINNEBAGO AVE OSHKOSH WI 54901-5330 DAVID J/LORIE J BUNKE 1107 SCHOOL AVE OSHKOSH WI 54901-5316 ARLEN L NEUBAUER 1108 SCHOOL AVE OSHKOSH WI 54901-5317 WILLIAM D KRAMLICH 1109 WAUGOO AVE OSHKOSH WI 54901-5464 EK REAL ESTATE FUND I LLC 111 W 33RD ST FL 12 NEW YORK NY 10120-1220 CRAIG A WILLIAMS 1110 WAUGOO AVE OSHKOSH WI 54901-5465 NATHANIEL J/AMANDA J FRANK 1111 WASHINGTON AVE OSHKOSH WI 54901-5355 JASON WERNER 1111 WINNEBAGO AVE OSHKOSH WI 54901-5330 JONATHAN D WILSON 1112 SCHOOL AVE OSHKOSH WI 54901-5317 SANTO A/CHELSEA S MORALES 1113 SCHOOL AVE OSHKOSH WI 54901-5316 ROBERT A/HARRIET H BREEST 1114 WASHINGTON AVE OSHKOSH WI 54901-5356 ROGER D FRIKART/KAREN E BARTER 1115 WASHINGTON AVE OSHKOSH WI 54901-5355 SYDNEY GRAY 1115 WAUGOO AVE OSHKOSH WI 54901-5464 JASON S VANMATRE 1118 SCHOOL AVE OSHKOSH WI 54901-5317 BREANNA V PAULSON 1119 SCHOOL AVE OSHKOSH WI 54901-5316 WILLIAM/HEATHER L KAMETLER 1119 WAUGOO AVE OSHKOSH WI 54901-5464 THAO YANG/NENG XIONG 1119 WINNEBAGO AVE OSHKOSH WI 54901-5330 AARON FRANKLIN/MACHAELA JORDEN JACKSON 1121 WAUGOO AVE OSHKOSH WI 54901-5464 DENNIS F RIOUX/STACEY A OTTO 1121 WINNEBAGO AVE OSHKOSH WI 54901-5330 LUIS B HERNANDEZ 1122 SCHOOL AVE OSHKOSH WI 54901-5317 Page 5 COMPREHENSIVE PLAN AMENDMENT 929 WINNEBAGO AVE PC: 6-4-2024 THOMAS J/MOLLY MOORE IRREVOCABLE TRUST 1122 WASHINGTON AVE OSHKOSH WI 54901-5356 LYNDA S TROUDT 1122 WAUGOO AVE OSHKOSH WI 54901-5465 KENNETH MONROE 1125 SCHOOL AVE OSHKOSH WI 54901-5316 DAYANA DUARTE/JAZZRIC OROZCO 1125 WINNEBAGO AVE OSHKOSH WI 54901-5330 GAYLE V RIOUX LIVING TRUST 1126 WINNEBAGO AVE OSHKOSH WI 54901-5331 SARA C JUNGWIRTH 1128 SCHOOL AVE OSHKOSH WI 54901-5317 J PETER/ KAROLA H JUNGBACKER 1128 WASHINGTON AVE OSHKOSH WI 54901-5356 ELIZABETH A WILLIAMS 1131 SCHOOL AVE OSHKOSH WI 54901-5316 LUIS A POMALES 1132 SCHOOL AVE OSHKOSH WI 54901-5317 STEPHANY LEURQUIN 1132 WINNEBAGO AVE OSHKOSH WI 54901-5331 WILLIAM/JULIA KNUDSON 1202 SCHOOL AVE OSHKOSH WI 54901-5319 TODD S MOXHAM 1202 WINNEBAGO AVE OSHKOSH WI 54901-5333 JAMES/YOLANDA MANSKE 1203 WASHINGTON AVE OSHKOSH WI 54901-5357 OSCAR R/ILIANA REYES JR 1207 SCHOOL AVE OSHKOSH WI 54901-5318 LISA GERSON 1207 WINNEBAGO AVE OSHKOSH WI 54901-5332 LANE C KLINE 1208 WINNEBAGO AVE OSHKOSH WI 54901-5333 GABRIEL LOIACONO/ANDREA JAKOBS 1209 WASHINGTON AVE OSHKOSH WI 54901-5357 DAVID M JONES 1209 WINNEBAGO AVE OSHKOSH WI 54901-5332 DENNIS P MCCARTHY 1210 SCHOOL AVE OSHKOSH WI 54901-5319 ANGELA MASTERS 1212 WINNEBAGO AVE OSHKOSH WI 54901-5333 RONALD B/NANCY L MARKS LIV TRUST 1213 WASHINGTON AVE OSHKOSH WI 54901-5357 DAVID D PETERSON 1217 WINNEBAGO AVE OSHKOSH WI 54901-5332 DEBRA K CRAM 1220 SCHOOL AVE OSHKOSH WI 54901-5319 JOSEPH E PERZENTKA 1353 OTTER AVE OSHKOSH WI 54901-5452 ROBERT/KRISTALEE WILCOX 1729 BERNHEIM ST OSHKOSH WI 54904-8967 THEO M HOLBA 18201 COLLINS AVE APT 4902 SUNNY ISLES BEACH FL 33160-5154 KZ HOLDINGS LLC 2080 W 9TH AVE #198 OSHKOSH WI 54904-8072 SAND BETWEEN LLC 212 CEDAR DR N MYRTLE BEACH SC 29575-3853 CHRISTOPHER E/VAN WALKER 231 E LINCOLN AVE OSHKOSH WI 54901-4520 PAUL H ENGLER IRREV SUP TRUST C/O MARY NELSON 2605 BAUMGARTNER DR LA CROSSE WI 54603-8503 MARK J/JILL M SCHLICHTING 2915 HOMESTEAD DR OSHKOSH WI 54904-7412 SALIX INVESTMENTS LLC 3001 WYLDE OAK CT OSHKOSH WI 54904-7653 JANE E KLUG 3250 ARNESON AVE OSHKOSH WI 54904-1804 CORY A/SYLVIA STANG 336 BOWEN ST OSHKOSH WI 54901-5156 NICOLET INVESTMENTS LLP 3389 COUNTY ROAD A OSHKOSH WI 54901-1414 TRAVIS SCHINKE 344 BOWEN ST OSHKOSH WI 54901-5157 TRINITY EV LUTH CHURCH 370 BOWEN ST OSHKOSH WI 54901-5157 ALAN L/KAY M STENERSON 3742 FOND DU LAC RD OSHKOSH WI 54902-7346 KIMBERLY A TANK 4076 MOON FLOWER LN POLLOCK PINES CA 95726-9461 JOSEPH A/JODY A ROBL 4117 ALIDA LN OSHKOSH WI 54904-9390 DANIEL J MEISEL 513 W 6TH AVE OSHKOSH WI 54902-5915 RICHARD E/KAY EHLKE REV TRUST 5168 I AH MAYTAH RD OSHKOSH WI 54901-1313 ROBERTO CASTILLO/TANIA D TAMAYO LEYVA 519 E MAPLE ST APPLETON WI 54915-1802 BREEZY HOMES LLC 602 WISCONSIN AVE N FOND DU LAC WI 54937-1334 SOLUTIONS RECOVERY INC 621 EVANS ST OSHKOSH WI 54901-4605 JAMES R STEINBERG 651 FRANKLIN ST OSHKOSH WI 54901-4340 KAOO GROUP LLC 7855 GREEN LINKS DR SE CALEDONIA MI 49316-7619 NICOLE HENRY 811 WINNEBAGO AVE OSHKOSH WI 54901-5370 DENNIS P PANICH TRUST 813 N SAWYER ST OSHKOSH WI 54902-3360 KELLY D MATTHEWS 817 WAUGOO AVE OSHKOSH WI 54901-5458 BRANDON, DARRELL & MARY CHAPIN 821 WINNEBAGO AVE OSHKOSH WI 54901-5370 JOSEPH S/ROSEMARY D BLANDO 823 WASHINGTON AVE OSHKOSH WI 54901-5349 DOLORES A MOORE 823 WAUGOO AVE OSHKOSH WI 54901-5458 CRAIG/EMILY SAMPO 824 SCHOOL AVE OSHKOSH WI 54901-5311 KENNETH A/ROSE M LEACH JR 824 WINNEBAGO AVE OSHKOSH WI 54901-5371 ROBIN R LOSSE 825 WINNEBAGO AVE OSHKOSH WI 54901-5370 BRIAN J/CAROL A ANDERSON 826 WAUGOO AVE OSHKOSH WI 54901-5459 MARK M/SANDRA J SCHMIDT 828 SCHOOL AVE OSHKOSH WI 54901-5311 PHILIP A/NANCY J HEINRICH 830 WAUGOO AVE OSHKOSH WI 54901-5459 Page 6 COMPREHENSIVE PLAN AMENDMENT 929 WINNEBAGO AVE PC: 6-4-2024 ELIZABETH BINDER/STUART BAILEY 831 WASHINGTON AVE OSHKOSH WI 54901-5349 LIZETH MARTINEZ TOVAR/ALEXIS BANUELOS 831 WAUGOO AVE OSHKOSH WI 54901-5458 MICHAEL & CAROLYN FRAHM/JENNIFER BURNETT 831 WINNEBAGO AVE OSHKOSH WI 54901-5370 ALEXIS D SOMMER 832 WINNEBAGO AVE OSHKOSH WI 54901-5371 EDWARD C/DIANNE J WILCOX 835 WAUGOO AVE OSHKOSH WI 54901-5458 ZACHARY P GRABNER 835 WINNEBAGO AVE OSHKOSH WI 54901-5370 GAYLE L SCHRADER 836 SCHOOL AVE OSHKOSH WI 54901-5311 MATTHEW C RINGENBERG 900 WINNEBAGO AVE OSHKOSH WI 54901-5327 SHOSHANA BURKHEAD 901 WASHINGTON AVE OSHKOSH WI 54901-5351 ASHLEY ROBINSON 902 WAUGOO AVE OSHKOSH WI 54901-5461 AMY WHITCOMB 903 WINNEBAGO AVE OSHKOSH WI 54901-5326 DAVID/SARAH STUDZINSKI 905 WASHINGTON AVE OSHKOSH WI 54901-5351 DAVID BEARDSLEY TRUST/SUSAN TATUM TRUST 907 WASHINGTON AVE OSHKOSH WI 54901-5351 DEBORAH J KIEFER 908 WASHINGTON AVE OSHKOSH WI 54901-5352 MR/MRS NAOVANG LOR 909 SCHOOL AVE OSHKOSH WI 54901-5312 BARBARA M BATZNER 909 WINNEBAGO AVE OSHKOSH WI 54901-5326 ELIZA O/OLIVIA K FARROW 910 WAUGOO AVE OSHKOSH WI 54901-5461 ROBERT J HART 910 WINNEBAGO AVE OSHKOSH WI 54901-5327 KIT M POLLASKI 911 WAUGOO AVE OSHKOSH WI 54901-5460 MAI DER C MUELLER 912 SCHOOL AVE OSHKOSH WI 54901-5313 CARRIE J WEGEHAUPT 913 WASHINGTON AVE OSHKOSH WI 54901-5351 WILLIAM J/CHARLOTTE E CLARK 914 WASHINGTON AVE OSHKOSH WI 54901-5352 PATRICIA A NOURSE 916 WAUGOO AVE OSHKOSH WI 54901-5461 SUSAN I LAIN 917 SCHOOL AVE OSHKOSH WI 54901-5312 DANIEL J/ANGELA C SMIDL 918 SCHOOL AVE OSHKOSH WI 54901-5313 GRANT A/GRETCHEN M WITHERS 918 WASHINGTON AVE OSHKOSH WI 54901-5352 JOAQUIN W/TRACY A YARNELL-LIRA 919 WASHINGTON AVE OSHKOSH WI 54901-5351 STEVEN J GAUGER 920 WAUGOO AVE OSHKOSH WI 54901-5461 MAI YIA M LOR 921 SCHOOL AVE OSHKOSH WI 54901-5312 TIFFANY D PEARSON 922 WINNEBAGO AVE OSHKOSH WI 54901-5327 THOMAS/JEAN KELLY 924 WASHINGTON AVE OSHKOSH WI 54901-5352 THOMAS M UNRATH 924 WAUGOO AVE OSHKOSH WI 54901-5461 GAIL L BRIGGS SECOND AMENDED REV TRUST 925 WAUGOO AVE OSHKOSH WI 54901-5460 JESSE D LAIN/MOZHGAN RAD 927 WASHINGTON AVE OSHKOSH WI 54901-5351 CARRIE A HINTZE 928 WAUGOO AVE OSHKOSH WI 54901-5461 DONALD/JENNIFER C WEBER 929 WAUGOO AVE OSHKOSH WI 54901-5460 TED M BUEHNER 930 WASHINGTON AVE OSHKOSH WI 54901-5352 BETTY L HABER 931 SCHOOL AVE OSHKOSH WI 54901-5312 KRISTINE FROHRIB 932 WINNEBAGO AVE OSHKOSH WI 54901-5327 SUZANNE C WORWOOD 933 WASHINGTON AVE OSHKOSH WI 54901-5351 MARK S NEKOLI 935 SCHOOL AVE OSHKOSH WI 54901-5312 BRIAN/REBECCA M FUCHS 947 E COUNTY ROAD Z OSHKOSH WI 54902-9199 HAPPY BRAD RENTALS LLC E8869 MANSKE RD NEW LONDON WI 54961-8934 KES PROPERTIES LLC PO BOX 1414 OSHKOSH WI 54903-1414 MATTHEW P/JANE P MIKKELSEN PO BOX 1623 OSHKOSH WI 54903-1623 DEVON E/SUSAN K JONES PO BOX 166 OSHKOSH WI 54903-0166 OSHKOSH RENTAL PROPERTIES LLC PO BOX 2446 OSHKOSH WI 54903-2446 OSHKOSH AREA SCHOOL DISTRICT PO BOX 3048 OSHKOSH WI 54903-3048 JEFFREY BENTLEY PO BOX 3865 OSHKOSH WI 54903-3865 1118 WAUGOO AVENUE LLC PO BOX 5564 MADISON WI 53705-0564 K CORNERSTONE HOMES LLC PO BOX 64 LITTLE CHUTE WI 54140-0064 CWP LLC PO BOX 693 OSHKOSH WI 54903-0693 ERIC J KESSENICH W7003 COBBLESTONE DR FOND DU LAC WI 54937-9182 STEVENS PARK NBHD ASSOC C/O RON & LIL HANSCHE 52 EVELINE ST OSHKOSH WI 54901-5428 STEVENS PARK NBHD ASSOC C/O RENEE LAUTENSCHLAGER 1215 CARR PL OSHKOSH WI 54901-5414 MENOMINEE S NBHD ASSOC C/O CYNTHIA THORPE & DENNIS K 1107 MERRITT AVE OSHKOSH WI 54901-5345 RIVER EAST NBHD ASSOC C/O KATHY WEBB 543 OTTER AVE OSHKOSH WI 54901-5103 RIVER EAST NBHD ASSOCN C/O TAMMY HACKETT 349 BOWEN ST OSHKOSH WI 54901-5155 RIVER EAST NBHD ASSOC C/O CARMEN SCOTT 521 OTTER AVE OSHKOSH WI 54901-5103 Page 7 Page 8 Page 9 Page 10 SUB JEC T:SUB JEC T :Report of Bills D A TE :D A T E :July 09, 2024 B a c k gr oundBackground The items below are being presented for approval by the Council. These items have been properly audited and certified to by the City Comptroller and are herewith submitted for your allowance in the amount of $2,993,079.05. Bills paid June 21 and June 28, 2024 $2,993,079.05 A t t a chment sAttachments 06212024 Check run 06282024 Check run CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT 10977 06/21/2024 AECOM INC 24,147.30 10978 06/21/2024 AIRGAS USA LLC 3,370.26 10979 06/21/2024 BELSON CO 921.20 10980 06/21/2024 BROOKS TRACTOR INC 10,018.18 10981 06/21/2024 CHEMTRADE CHEMICALS US LLC 4,218.41 10982 06/21/2024 CINTAS CORPORATION NO 2 623.14 10983 06/21/2024 CONSTELLATION ENERGY SERVICES 1,168.52 10984 06/21/2024 CONVERGENT CLAIMS SERVICES, LLC 594.52 10985 06/21/2024 CORE AND MAIN LP 97,921.65 10986 06/21/2024 DLT SOLUTIONS LLC 17,946.60 10987 06/21/2024 DORNER INC 245,086.03 10988 06/21/2024 EMMONS BUSINESS INTERIORS 573.48 10989 06/21/2024 ENTRANCE TECHNOLOGIES 1, LLC 220.00 10990 06/21/2024 ENVISIONINK PRINTING SOLUTIONS INC 393.00 10991 06/21/2024 FRANK CONTRACTORS LLC 6,488.25 10992 06/21/2024 FRANK'S RADIO SERVICE INC 3,254.81 10993 06/21/2024 GALLAGHER BENEFIT SERVICES INC 6,000.00 10994 06/21/2024 GARROW OIL CORP 41,267.12 10995 06/21/2024 GENERAL COMMUNICATIONS INC 1,086.17 10996 06/21/2024 HOLIDAY WHOLESALE 5,722.10 10997 06/21/2024 INFOVISION SOFTWARE INC 10,700.00 10998 06/21/2024 JACOBS ENGINEERING GROUP INC 131,336.64 10999 06/21/2024 JIM FISCHER INC 122,305.05 11000 06/21/2024 JODI ST CHARLES 125.35 11001 06/21/2024 KEMIRA WATER SOLUTIONS INC 10,201.10 11002 06/21/2024 KL ENGINEERING INC 8,882.50 11003 06/21/2024 L AND S TRUCK CENTER OF APPLETON INC 11,118.63 11004 06/21/2024 LEE BEVERAGE 1,426.18 11005 06/21/2024 MCC INC 41,815.17 11006 06/21/2024 MECHANICAL TECHNOLOGIES INC 2,888.00 11007 06/21/2024 MICHELS ROAD AND STONE, INC 320.13 11008 06/21/2024 MIDWEST EQUIPMENT SPECIALISTS 1,287.34 11009 06/21/2024 MONROE TRUCK EQUIPMENT 229.20 11010 06/21/2024 OSHKOSH CONVENTION AND VISITORS BUREAU INC 160.00 11011 06/21/2024 PICKARTS RADIATOR 556.50 11012 06/21/2024 POMP'S TIRE SERVICES INC 1,297.32 11013 06/21/2024 EHEALTH SCREENINGS 58,116.25 11014 06/21/2024 PROFESSIONAL SVC INDUSTRIES 13,331.36 11015 06/21/2024 PSYCHOLOGIE CLINIQUE SC 1,220.00 11017 06/21/2024 QUALITY TRUCK CARE CENTER INC 371.43 11018 06/21/2024 SECURIAN FINANCIAL GROUP INC 22,368.55 11019 06/21/2024 STRAND ASSOCIATES INC 90,098.07 11020 06/21/2024 TRANSCAT INC 496.90 11021 06/21/2024 WI PUBLIC SERVICE CORP 19,711.26 11022 06/21/2024 WINNEBAGO COUNTY TREASURER 74,361.93 5001906 06/18/2024 NICK DATTILO 900.00 5001907 06/21/2024 PVS TECHNOLOGIES INC 8,132.40 5001908 06/21/2024 ZOLL MEDICAL CORPORATION 48,600.00 5001909 06/21/2024 1 N MAIN LLC 180.00 5001910 06/21/2024 AARON BAER 420.00 5001911 06/21/2024 ALEXANDER CHEMICAL CORPORATION 34,949.52 5001912 06/21/2024 ANDY BALTADANO 149.96 5001913 06/21/2024 APHE WISCONSIN LLC 20.00 5001914 06/21/2024 ASSURANCE TITLE SERVICES INC 10,000.00 5001915 06/21/2024 ASSURANCE TITLE SERVICES INC 10,000.00 5001916 06/21/2024 ASSURANCE TITLE SERVICES INC 10,000.00 5001917 06/21/2024 JOSEPH A BALLA 12.60 5001918 06/21/2024 BEEZ ELECTRIC INC 346.50 5001919 06/21/2024 BIRDSEYE DAIRY INC 1,722.87 5001920 06/21/2024 BRIAN BENDING 56.58 5001921 06/21/2024 BRIAN SCHULDES 26.85 5001922 06/21/2024 CENTRAL TEMP EQUIP SRVC INC 94.00 5001923 06/21/2024 CHEE VANG 10.00 5001924 06/21/2024 CHRISTOPHER GORTE 10.00 5001925 06/21/2024 CRAIG JOHANNES 113.50 5001926 06/21/2024 AQUECS INC 438.28 5001927 06/21/2024 D AND K RENTALS 150.00 5001928 06/21/2024 DANI HOEPER 49.40 5001929 06/21/2024 DAVE NEUBER 85.62 5001930 06/21/2024 DEAN ARTUS 10.00 5001931 06/21/2024 DEAN M SMITH 103.30 5001932 06/21/2024 DORNER COMPANY 4,357.66 5001933 06/21/2024 ENERGITECH SERVICES LLC 550.00 5001934 06/21/2024 ESCAPE RENTALS 1,535.00 5001935 06/21/2024 FIRE DEX GW LLC 3,302.25 5001936 06/21/2024 FOCUS PROPERTIES LLC 243.78 5001937 06/21/2024 FOX VALLEY IRON METAL AND AUTO SALVAGE INC 100.00 5001938 06/21/2024 GANNETT WISCONSIN LOCALIQ 490.00 5001939 06/21/2024 GARTMAN MECHANICAL SERVICES 1,514.59 5001940 06/21/2024 GRANT WILSON 12.10 5001941 06/21/2024 HEATHER BRICKHAM 10.00 5001942 06/21/2024 HENRY SCHEIN INC 2,127.03 5001943 06/21/2024 NICHOLAS HUBERTY 34.45 5001944 06/21/2024 JOE'S POWER CENTER INC 194.99 5001945 06/21/2024 JOSH TURNER 10.00 5001946 06/21/2024 LAURIE LAATSCH 292.12 5001947 06/21/2024 LUBE-TECH RELIABLE PLUS INC 1,150.29 5001948 06/21/2024 MAINUE KHANG 10.00 5001949 06/21/2024 MARIA FLETCHER 20.90 5001950 06/21/2024 MICHAEL E BLANK 78.39 5001951 06/21/2024 MUSEUM STORE PRODUCTS 1,204.87 5001952 06/21/2024 NAVIGATE WELLNESS LLC 120.00 5001953 06/21/2024 NICHOLE BOVEE 220.00 5001954 06/21/2024 NICOLE KRAHN 20.00 5001955 06/21/2024 ACS AUTO LLC 500.00 5001956 06/21/2024 ADVOCAP INC 173.00 5001957 06/21/2024 APRIL CHASE 735.00 5001958 06/21/2024 CHICAGO TITLE CO 35.00 5001959 06/21/2024 CHICAGO TITLE CO 20.90 5001960 06/21/2024 ELLESTAD BRETT 1,150.62 5001961 06/21/2024 FOUR OAKS DESIGN LLC 60.67 5001962 06/21/2024 FRIEDERICHS BROOKE 1,301.56 5001963 06/21/2024 GIFFORD/TIFFANY L CA CHAD 28.60 5001964 06/21/2024 HAROLD/BAMBI S LINT KEVIN L 172.94 5001965 06/21/2024 JENN SCHULTZ 23.00 5001966 06/21/2024 MCLIMANS/NOEL ZIMMER SAMMY J 204.44 5001967 06/21/2024 NEVILLE THOMAS M/KERRI B 635.10 5001968 06/21/2024 NEVILLE THOMAS M/KERRI B 356.69 5001969 06/21/2024 OSHKOSH RE LLC 1,826.80 5001970 06/21/2024 OSHKOSH RE LLC 4,269.92 5001971 06/21/2024 OSHKOSH RE LLC 3,054.51 5001972 06/21/2024 OSHKOSH RE LLC 1,958.12 5001973 06/21/2024 TERRI SELL 115.50 5001974 06/21/2024 CITY OF OSHKOSH 20.00 5001975 06/21/2024 CITY OF OSHKOSH 1,520.00 5001976 06/21/2024 RACE FORWARD 1,000.00 5001977 06/21/2024 REALTORS ASSOCIATION OF NORTHEAST WISCONSIN INC 325.00 5001978 06/21/2024 SCHMITT TITLE LLC 306.31 5001979 06/21/2024 SOFTERWARE INC 4,298.52 5001980 06/21/2024 SYNERCOMM INC 3,888.00 5001981 06/21/2024 THE HOME DEPOT PRO 13.49 5001982 06/21/2024 THE ICEE COMPANY 2,729.11 5001983 06/21/2024 THE TITLE EXCHANGE 530.71 5001984 06/21/2024 TOTAL PROPERTY SOLUTIONS LLC 303.85 5001985 06/21/2024 TREEO'S TREE SERVICE INC 210,710.00 5001986 06/21/2024 TRUGREEN PROCESSING CENTER 704.76 5001987 06/21/2024 UNITED PARCEL SERVICE 29.89 5001988 06/21/2024 VAN DYNE SPORTSMEN'S CLUB INC 1,000.00 5001989 06/21/2024 W A A O 240.00 5001990 06/21/2024 WI DEPT OF TRANSPORTATION 1,446.75 5001991 06/21/2024 XYLEM WATER SOLUTIONS USA INC 137,151.88 1,622,766.04 CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT 11035 06/28/2024 AECOM INC 8,513.75 11036 06/28/2024 AIRGAS USA LLC 2,457.61 11037 06/28/2024 AURORA HEALTH CARE 468.00 11038 06/28/2024 BADGER LABORATORIES INC 3,589.00 11039 06/28/2024 BAYCOM INC 641.25 11040 06/28/2024 BELSON CO 4,722.30 11041 06/28/2024 BEZIO ANIMAL CONTROL 500.00 11042 06/28/2024 BRETT ROBERTSON 113.09 11043 06/28/2024 CARRICO AQUATIC RESOURCES INC 1,132.71 11044 06/28/2024 CENTER FOR INTERNET SECURITY INC 155.62 11045 06/28/2024 CHEMTRADE CHEMICALS US LLC 8,426.11 11046 06/28/2024 CINTAS CORPORATION NO 2 608.78 11047 06/28/2024 CONSTELLATION ENERGY SERVICES 3,601.65 11048 06/28/2024 ENERGY CONTROL AND DESIGN INC 2,527.07 11049 06/28/2024 ENVISIONINK PRINTING SOLUTIONS INC 290.00 11050 06/28/2024 EWALD MOTORS OF OCONOMOWOC LLC 97,254.00 11051 06/28/2024 FERGUSON WATERWORKS #1476 3,558.32 11052 06/28/2024 FRANK'S RADIO SERVICE INC 2,293.48 11053 06/28/2024 GARROW OIL CORP 18,640.41 11054 06/28/2024 GFL ENVIRONMENTAL 189.04 11055 06/28/2024 GUENTHER SUPPLY INC 198.89 11056 06/28/2024 HOLIDAY WHOLESALE 3,017.63 11057 06/28/2024 HUNTER SECURITY AND SURVEILLANCE 18,668.87 11058 06/28/2024 JAMES RABE 200.00 11059 06/28/2024 KEMIRA WATER SOLUTIONS INC 11,213.32 11060 06/28/2024 LEE BEVERAGE 84.32 11061 06/28/2024 MCC INC 2,451.07 11062 06/28/2024 NORTHEAST ASPHALT INC 1,772.69 11063 06/28/2024 OSHKOSH CONVENTION AND VISITORS BUREAU INC 6,678.73 11064 06/28/2024 OSHKOSH DOCK AND LIFT LLC 900.00 11065 06/28/2024 POMP'S TIRE SERVICES INC 532.00 11066 06/28/2024 PSYCHOLOGIE CLINIQUE SC 610.00 11067 06/28/2024 QUALITY TRUCK CARE CENTER INC 24,324.61 11068 06/28/2024 TYLER TECHNOLOGIES INC 10,262.50 11070 06/28/2024 WI PUBLIC SERVICE CORP 15,616.74 11071 06/28/2024 WINNEBAGO COUNTY TREASURER 75.00 11072 06/28/2024 WINNEBAGO COUNTY TREASURER 928.75 11073 06/28/2024 AUGUST WINTER & SONS INC 476,775.00 5002010 06/28/2024 WESTWOOD PROFESSIONAL SERVICES INC 1,122.71 5002011 06/28/2024 1 N MAIN LLC 303.00 5002012 06/28/2024 ACCURATE FULL SERVICE VEHICLE CENTER 13,158.95 5002013 06/28/2024 ALEXANDER CHEMICAL CORPORATION 16,531.20 5002014 06/28/2024 ALYSSA DECKERT 88.44 5002015 06/28/2024 AQUATIC BIOLOGISTS INC 15,255.00 5002016 06/28/2024 ASSURANCE TITLE SERVICES INC 300.00 5002017 06/28/2024 BAY TITLE & ABSTRACT 9.62 5002018 06/28/2024 BEAR VALLEY ENGINEERING INC 1,861.10 5002019 06/28/2024 BIRDSEYE DAIRY INC 2,001.19 5002020 06/28/2024 BOUND TREE MEDICAL LLC 559.89 5002021 06/28/2024 BRIAN GRIESBACH 33.82 5002022 06/28/2024 CHI THAO 89.98 5002023 06/28/2024 CHRISTOPHER GORTE 64.00 5002024 06/28/2024 COMMON SCHOOL FUND 805.78 5002025 06/28/2024 AQUECS INC 109.22 5002026 06/28/2024 DAVID J PRASKA 231.82 5002027 06/28/2024 DINGS CO DYNAMICS GROUP 3,355.23 5002028 06/28/2024 DUNCAN SOLUTIONS LLC 6,430.60 5002029 06/28/2024 EHLERS 500.00 5002030 06/28/2024 EMERGENCY LIGHTING AND ELECTRONICS LLC 1,338.82 5002031 06/28/2024 EQUIPMENT PREVENTIVE MAINTENANCE & MECHANICAL 242.00 5002032 06/28/2024 FIRE ESCAPE ART STUDIO AND GALLERY 1,875.00 5002033 06/28/2024 GALLS LLC 753.38 5002034 06/28/2024 GARTMAN MECHANICAL SERVICES 8,874.00 5002035 06/28/2024 GERLACH INVESTIGATIONS LLC 100.00 5002036 06/28/2024 HEATHER KNIGHT 24.15 5002037 06/28/2024 HENRY SCHEIN INC 1,358.58 5002038 06/28/2024 LARRY HERZBERG 122.26 5002039 06/28/2024 IAN JACOB SEAHOLM 50.00 5002040 06/28/2024 KANE COMMUNICATIONS GROUP 39,965.74 5002041 06/28/2024 KNIGHT BARRY TITLE SERVICES LLC 295,130.00 5002042 06/28/2024 MARK OR STEPHANIE LATTERY 55.16 5002043 06/28/2024 LYNN A LORENSON 224.04 5002044 06/28/2024 NAVIGATE WELLNESS LLC 1,674.14 5002045 06/28/2024 NEENAH-MENASHA FIRE RESCUE 528.03 5002046 06/28/2024 OLSON TRAILER AND BODY LLC 7,080.00 5002047 06/28/2024 CHIA LOR AND YER XIONG LOR 7,200.00 5002048 06/28/2024 DONNIE RATHE 2,417.32 5002049 06/28/2024 James Lehner 26.00 5002050 06/28/2024 SUNROOM DESIGN GROUP 30.00 5002051 06/28/2024 OSHKOSH AREA COMMUNITY FOUNDATION 88,000.00 5002052 06/28/2024 OSHKOSH AREA HUMANE SOCIETY 1,133.00 5002053 06/28/2024 OSHKOSH AREA SCHOOL DISTRICT 5,042.72 5002054 06/28/2024 CITY OF OSHKOSH 93,560.62 5002055 06/28/2024 CITY OF OSHKOSH 124.00 5002056 06/28/2024 CITY OF OSHKOSH 1,167.00 5002057 06/28/2024 OSHKOSH HERALD LLC 353.10 5002058 06/28/2024 CITY OF OSHKOSH UTILITIES 63.89 5002059 06/28/2024 PREMIER CLOSING SERVICES LLC 16.22 5002060 06/28/2024 RADDATZ FARM LLC 540.00 5002061 06/28/2024 ROGUE GRAPHX LLC 423.41 5002062 06/28/2024 RONALD N LAPOINT 84.00 5002063 06/28/2024 SARAH DANAHY 195.00 5002064 06/28/2024 STEVEN M TOMASIK 64.82 5002065 06/28/2024 STREICHER'S 1,418.00 5002066 06/28/2024 TECHNIMOUNT SYSTEM LLC 2,435.00 5002067 06/28/2024 THE HOME DEPOT PRO 553.43 5002068 06/28/2024 THE ICEE COMPANY 2,026.71 5002069 06/28/2024 TOTAL SECURITY AND SAFETY INC 100.00 5002070 06/28/2024 UNITED PARCEL SERVICE 85.33 5002071 06/28/2024 USDA-APHIS-WILDLIFE SERVICES 3,500.00 5002072 06/28/2024 VERIZON WIRELESS 120.03 5002073 06/28/2024 ZILLGES MATERIALS INC 3,434.25 1,370,313.01 SUB JEC T:SUB JEC T :Receipt & Filing of Minutes - Common Council Meeting, 06.11.24 D A TE :D A T E :July 09, 2024 A t t a chment sAttachments DRAFT Minutes 06.11.24 D R A F T CITY COUNCIL MINUTES 06.11.24 Present:Matt Mugerauer, Mayor; Kris Larson; Joe Stephenson; Paul Esslinger; DJ Nichols; Jacob Floam Absent:Karl Buelow, Deputy Mayor Staff:Mark Rohloff, City Manager; Lynn Lorenson, City Attorney; Diane Bartlett, City Clerk CALL TO ORDER 6:01 PM ROLL CALL INVOCATION - VOTING FIRST: Council Member Nichols Invocation #1 PLEDGE OF ALLEGIANCE: Martin Luther School PUBLIC HEARING: Mayor Mugerauer called the following public hearing. Mayor Mugerauer questioned the timing of the approval of the Block Grant, seeing the "planned" year has already started. Community Developer Director Nieforth explained that the program year runs from May 1st to April 30th and the department waits to hear from the federal government on what type of allocation will be received, which this year was delayed until mid-May. Mayor Mugerauer asked for clarification on how the grant money is allocated. Ms. Nieforth further explained the department surveys community partners, non- profits, and public service providers to see their needs, and then aligns the goals in the action plan and the allocations. Res 24-301 Approve Submittal of 2024 Community Development Block Grant Annual Action Plan (Plan Commission Recommends Approval) Motion To Approve DJ Nichols Second Jacob Floam AYE:Mayor Matt Mugerauer, Kris Larson, Joe Stephenson, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed CITIZEN STATEMENTS TO COUNCIL - None CONSENT AGENDA ITEMS: Council Member Nichols recognized consent item number 11 and the importance of the city applying for resolution 24-307, the Urban Forestry Grant. Report of Bills Receipt & Filing of Minutes - Common Council Meetings, 05.14.24 & 05.28.24 Receipt & Filing of Minutes - Library Board, 04.25.24 Res 24-302 Disallowance of Claim - Munshower & Smith Res 24-303 Disallowance of Claim - Robertson Res 24-304 Disallowance of Claim - Weigel Res 24-305 Reauthorize Continuance of Self-Insurance for Worker's Compensation Res 24-306 Approve Conditional Use Permit Amendment for an Adaptive Reuse Land Use at 1675 Oregon Street (Plan Commission Recommends Approval) Res 24-307 Approve Specific Implementation Plan Amendment for Monument Sign at 2130 South Washburn Street (Plan Commission Recommends Approval) Res 24-308 Authorize 2024 Grant Application -- Wisconsin Department of Natural Resources Inflation Reduction Act (IRA) Urban Forestry Grant Res 24-309 Approve Professional Services Proposal from Lee Recreation, LLC for Playground Design and Installation for 44th Parallel Park ($289,745.00) Res 24-310 Approve Cooperative Purchase of Two Ford F-150 Pickup Trucks from Ewald's Hartford Ford for General Services Division ($81,236.00) Res 24-311 Award Bid to Restoration Systems, Inc. for 2024 Repairs and Preservation for the Convention Center Parking Ramp for General Services ($107,948.00) Res 24-312 Approve Purchase of Thermal Imaging Cameras from MacQueen Group for the Oshkosh Fire Department ($49,966.85) Res 24-313 Appropriate ARPA Funds for 2024 Projects in Lieu of Issuing Debt Res 24-314 Approve Purchase of Security Cameras from Hunter Security & Surveillance for Public Museum ($38,682.58) Res 24-315 Approve Cooperative Purchase of Aerial Lift Truck from Terex USA, LLC for Transportation Department ($265,752.78) Res 24-316 Approve Block Party - Grace Lutheran Church to Utlize Nebraska Avenue for Their Neighborhood Cleanup, June 30, 2024 Res 24-317 Approve Special Event - UW Oshkosh New Student & Family Programs to Utilize Market Street for the UW Oshkosh Titan Takeoff Bus Tour, June 24, 25, 26 & 29; July 8, 9, 12, & 31; August 1, 2, 19, 22, & 29, 2024 Res 24-318 Approve Special Event - Life Promotions to Hold Lifest at the Sunnyview Exposition Center & Winnebago County Community Park, July 11-14, 2024 Res 24-319 Approve Mobile Home Licenses Res 24-320 Approve Secondhand Article Dealer License - ecoATM (inside Pick N Save at 1940 S Koeller St) Res 24-322 Approve Combination "Class B" Beer/Liquor License Surrender and Approve Issuance of Combination "Class B" Beer/Liquor License - Corner Bar & Grill Res 24-323 Approve Combination "Class B" Beer/Liquor License Surrender and Approve Issuance of Combination "Class B" Beer/Liquor License - ZaRonis Res 24-324 Approve Agent Change - ZaRonis Res 24-325 Approve Original Class "A" Beer License for EAA's Red One Market Grocery Location at 2598 Wittman Road Res 24-327 Approve Appointment to Extraterritorial Zoning Committee APPROVED AGENDA ABOVE Motion To Approve Paul Esslinger Second Joe Stephenson AYE:Mayor Matt Mugerauer, Kris Larson, Joe Stephenson, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed ITEMS REMOVED FROM CONSENT AGENDA Res 24-321 Approve Renewal Liquor Licenses Motion To Approve Paul Esslinger Second Jacob Floam AYE:Mayor Matt Mugerauer, Joe Stephenson, Paul Esslinger, DJ Nichols, Jacob Floam 5 - 0 Passed Res 24-326 Approve Special Class "B" Licenses Motion To Approve Paul Esslinger Second Jacob Floam AYE:Mayor Matt Mugerauer, Joe Stephenson, Paul Esslinger, DJ Nichols, Jacob Floam 5 - 0 Passed PENDING ORDINANCE Ord 24-328 Amend Chapter 2 Article II of the City of Oshkosh Municipal Code Pertaining to Election and Election Officials to Establish a Board of Absentee Ballot Canvassers (Central Count Location for Absentee Ballots) Caroline Panske 1069 W 9th Ave Oshkosh, WI Ms. Panske is in favor of a Central Count Location for Absentee Ballots. She explained that with her 10 years of experience in elections, she understands the absentee process and anticipates the trend of absentee ballot requests to increase. Sue Panek 2610 W 20th Ave Oshkosh, WI Ms. Panek explained there are many guidelines poll workers must follow when they process absentee ballots to ensure an accurate election. With the increasing number of absentee ballots being processed at the polling locations, processing the absentee ballots takes away from the in-person voting. Creating the Central Count location will increase efficiency, provide relief to the poll workers, and ease the end- of-the-night procedures at the polling locations. Council member Floam confirmed with the City clerk the following: absentee ballots and early absentee in-person ballots are delivered to their corresponding wards and processed at their respective polling location on election day when poll workers are processing the absentee ballots there are numerous interruptions resulting in stopping and starting the absentee process with the central count location, absentee ballots will stay at City Hall the central count location will be accessible to the public just like any polling location the ballots will be processed at city hall without any interruptions which makes it a more efficient and secure process Council Member Stephenson remarked that this is good governance by saving money for the taxpayer and becoming more efficient, he is fully in favor of a central count location. Council Member Esslinger thanked the City Manager and staff for bringing this process forward. However, he was conflicted with the perception the public may have with the changes being brought forward. City Clerk Bartlett clarified the process, also adding that poll workers from each party will be processing the ballots together. It will be like any other polling location except the inspectors will not have foot traffic. Council Member Esslinger thanked the City Clerk for answering all of his questions, and any doubts he had about this process have been removed. Mayor Mugerauer reiterated that in Wisconsin the processing of absentee ballots has to be done on election day. A Central Count location will support efficiency and security with less foot traffic and handling of absentee ballots. With this moving forward, it is a step in the right direction. Motion To Approve Paul Esslinger Second Jacob Floam AYE:Mayor Matt Mugerauer, Kris Larson, Joe Stephenson, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed Ord 24-329 Approve Zone Change from Suburban Mixed Use District (SMU) to Suburban Mixed Use District with a Planned Development Overlay (SMU-PD) for Properties Located at Jackson Street South of Snell Road (Parcels 91250130000 & 91250130100) (Plan Commission Recommends Approval) Motion To Approve Paul Esslinger Second Jacob Floam AYE:Mayor Matt Mugerauer, Kris Larson, Joe Stephenson, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed NEW ORDINANCES - NO ACTION WAS TAKING ON BELOW ITEMS (1ST READING) *Ord 24-330 Amend Section 2-24 of the City of Oshkosh Municipal Code Pertaining to the Authority of the City Attorney NEW RESOLUTIONS Res 24-331 Approve General Development Plan and Specific Implementation Plan for a Drive- through Restaurant Located at 555 South Washburn Street (Plan Commission Recommends Approval) Motion To Approve Paul Esslinger Second Jacob Floam AYE:Mayor Matt Mugerauer, Kris Larson, Joe Stephenson, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS Council Discussion and Direction to Staff Council Requests through the City Manager Moving forward, City Manager Rohloff would like council members to contact him directly on policy and administrative issues. This process will be efficient as the City Manager may be able to answer specific questions and, if necessary, he can refer to other city staff for details. Future Workshops Undergrounding Utilities, date to be determined COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS All council members agreed that a workshop of sorts would be helpful in getting the ARAP funds allocated before the end of the year. City Manager Rohloff would like to keep the agenda light for the June 25th meeting where the council members may have an "in-meeting" workshop. Followed by another meeting to make the final decisions. Council Member Stephenson was looking for a tentative date for the final approval of ARAP funds. Mr. Rohloff suggested not locking into a specific date but noted that time is of the essence. Council Member Esslinger wanted clarification if these would be action items to be voted on. City Manager Rohloff replied there would be no voting on these items at the June 25th meeting. He will only be giving council his recommendations. Mayor Mugerauer added this meeting would be the time for ARPA applicants and supporters to speak to council. CITY MANAGER ANNOUNCEMENTS & STATEMENTS Council Member Nichols asked for clarification on the parking policy and asked if the transportation department was going to prepare something for the code audit. City Manager Rohloff responded that Mr. Collins is working with the transportation committee to clarify policies and give their recommendations. City Manager Rohloff also reminded council that they are always welcome to attend the committee meetings. Outstanding Issues ADJOURN 7:03 PM SUBMITTED BY DIANE BARTLETT CITY CLERK SUB JEC T:SUB JEC T :Receipt & Filing of Minutes - Library Board, 05.30.24 D A TE :D A T E :July 09, 2024 A t t a chment sAttachments Library Board Minutes - 05.30.24 Page 1 MINUTES OF THE LIBRARY BOARD Oshkosh Public Library May 30, 2024 The May 30, 2024, Oshkosh Public Library Board of Trustees meeting was held in the Oshkosh Public Library meeting room and called to order at 4:00 PM by President, Bill Bracken. Present: Bill Bracken, Kim Brown, Susan Fojtik, Larry Lautenschlager, Christine Melms- Simon, Lindsey Mugerauer, Barry Perlman, David Romond, Tony Kneepkens, Adjunct Board Member and Amber Shemanski. Absent: David Rucker. Also Present: Darryl Eschete, Library Director; Lisa Voss, Assistant Director for Library Development; Ruth Percey, Assistant Director for Public Services, Marcy Cannon, Winnefox Library System Business Manager; Tracie Schlaak, Winnefox Library System Administrative Specialist and Laura McDonald, Marketing Coordinator. Public Comments: None Recognition of Departing Board Member • David Romond was recognized for 9 years of service on the Oshkosh Public Library Board. Consent Agenda Items • Minutes of the Regular Meeting held on April 25, 2024 • May 2024 vouchers payable totaling $299,069.58 Motion to approve the consent agenda as presented. Motion: Perlman; Second: Lautenschlager; Vote: Unanimous Kim Brown arrived at 4:15 PM. New Business • Proposed changes to table of organization: Consider amending the Oshkosh Public Library table of organization as presented. Motion to approve the proposed changes to the Oshkosh Public Library table of organization. Motion: Perlman; Second: Melms-Simon; Vote: Unanimous • Proposed changes to the Youth Services Librarian position description: Consider updating the Youth Services Librarian position description related to proposed changes to table of organization. Motion to approve the “Youth Services Librarian” position as presented. Motion: Lautenschlager; Second: Perlman; Vote: Unanimous. • Carryover Designation: Consider approving director’s proposed designation of carryover funds from year-end 2023 for specific purposes in 2024. Motion to approve the director’s proposed designations of carryover funds from year-end 2023. Motion: Perlman; Second: Fojtik; Vote: Unanimous. Page 2 • Endowment Fund Requests Round 3: Consider John Nichols presented email in support of director’s request to use $15,000 of the Nichols Technology Fund to update the Oshkosh Public Library website. Motion to use $15,000 of the Nichols Technology Fund for the updating of the Oshkosh Public Library website. Motion: Mugerauer; Second: Brown; Vote: Unanimous. Trustee Reports and Comments The Oshkosh Public Library board officially welcomed Tony Kneepkens, Adjunct Board Member to the board as a new member replacing David Romond. Adjournment Motion to adjourn at 4:50 PM. Motion: Fojtik; Second: Mugerauer; Vote: Unanimous Respectfully, Darryl Eschete, Secretary Tracie Schlaak – Recorder TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-374 Approve Purchase of Three-Year Palo Alto Subscription Renewal from Heartland Business Systems for IT Division ($117,047.00) B A C KGRO UN DBACKGROUND As a result of our 2020 cyber-attack the city implemented Pala Alto next generation firewalls for the city network perimeter security. The city has been very pleased with their effectiveness. In order to maintain current threat protection, they require an annual software subscription for a variety of modules. Renewals must go through the reseller of purchase. The renewal is for a three-year term. A N A L Y SI SANALYSIS The agreement is $39,015.66.00 per year. The City Manager has approved this software subscription renewal. Purchasing has confirmed this purchase qualifies as an exception to our purchasing ordinance under Section 12-11 of the Municipal Code. FI SC A L I M P A CTFISCAL I M P A C T The annual total fiscal impact of this agreement over three years is $117,047.00. Funds for the 2024 agreement ($39,015.66) is allocated to the software & preventative maintenance accounts of the various funds listed below. The 2025 and 2026 agreements are contingent upon 2025 and 2026 operating budget approval. GENERAL FUND 01000110 $ 27,023.71 RECYCLING 02110480 $ 63.13 SANITATION 02120470 $ 63.13 SENIOR SERVICES 02310760 $ 1,136.38 FIRE - HAZMAT 02350230 $ 315.66 MUSEUM 02411070 $ 1,010.11 CEMETERY 02470650 $ 189.40 MENOMINEE PARK ZOO 02550610-11421 $ 252.53 BOAT LAUNCH 02550610-11422 $ 63.13 AMUSEMENT RIDES 02550610-11423 $ 126.26 ZOO SPECIAL EVENTS 02550610-11428 $ 63.13 DPW RIGHT OF WAY 02570410 $ 63.13 POLLOCK POOL 02590610 $ 315.66 FACILITIES PROJECT COORDINATOR 03170410 $ 63.13 SPECIAL EVENTS 05031040 $ 63.13 TRANSIT UTILITY 05111728 $ 1,136.38 WATER UTILITY SUNDRY/OTHER 05411864-08643 $ 536.62 WATER DIST MISC EXPENSE 05411866-08665 $ 467.18 WATER DIST 05411867-08673 $ 441.92 WATER DIST 05411867-08675 $ 378.79 WATER DIST 05411867-08676 $ 1,073.25 WATER UTILITY OFFICE SUPPLIES 05411892-08921 $ 373.50 SEWER INTERCEPTING 05511920 $ 56.82 SEWER DISPOSAL PLANT 05511940 $ 852.28 SEWER GENERAL/ADMIN 05511950 $ 531.33 SEWER PRETREATMENT 05511955 $ 31.57 STORMWATER ENG/PLAN 05612030 $ 346.22 STORMWATER OPS/MAINT 05612050 $ 589.26 WEIGHTS & MEASURES 05710720 $ 126.26 INSPECTIONS 05710750 $ 1,262.64 REC O M M E N D A TI ONRECOMMENDATION Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases may be made without following a formal competitive bidding process when the purchase is from only one source of supply or when standardization or compatibility is the overriding consideration. In accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve the 2024-2026 software subscription agreement for $117,047.00 from Heartland Business Systems, 1700 Stephen Street, Little Chute, WI 54140. A t t a chment sAttachments Res 24-374 07/09/2024 24-374 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE PURCHASE OF THREE-YEAR PALO ALTO SUBSCRIPTION RENEWAL FROM HEARTLAND BUSINESS SYSTEMS FOR IT DIVISION ($117,047.00) INITIATED BY : PURCHASING DEPARTMENT WHEREAS, the City of Oshkosh has implemented next generation firewalls for the city internet and network perimeter security through Palo Alto software; and WHEREAS, in order to maintain the current threat protection, an annual software subscription is required for a variety of modules which is available only through Heartland Business Systems; and WHEREAS, the IT Division recommends renewing the Palo Alto software subscription agreement for the City network firewall. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed pursuant to Section 12-11 of the Oshkosh Municipal Code to purchase the Palo Alto software subscription agreement from: HEARTLAND BUSINESS SYSTEMS 1700 Stephen St. Little Chute, WI 54140 Total: $117,047.00 BE IT FURTHER RESOLVED that the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same. Money for this purpose is hereby appropriated from: GENERAL FUND 01000110 $ 27,023.71 RECYCLING 02110480 $ 63.13 SANITATION 02120470 $ 63.13 SENIOR SERVICES 02310760 $ 1,136.38 FIRE - HAZMAT 02350230 $ 315.66 MUSEUM 02411070 $ 1,010.11 CEMETERY 02470650 $ 189.40 MENOMINEE PARK ZOO 02550610-11421 $ 252.53 BOAT LAUNCH 02550610-11422 $ 63.13 AMUSEMENT RIDES 02550610-11423 $ 126.26 ZOO SPECIAL EVENTS 02550610-11428 $ 63.13 DPW RIGHT OF WAY 02570410 $ 63.13 POLLOCK POOL 02590610 $ 315.66 FACILITIES PROJECT COORDINATOR 03170410 $ 63.13 SPECIAL EVENTS 05031040 $ 63.13 TRANSIT UTILITY 05111728 $ 1,136.38 WATER UTILITY SUNDRY/OTHER 05411864-08643 $ 536.62 WATER DIST MISC EXPENSE 05411866-08665 $ 467.18 WATER DIST 05411867-08673 $ 441.92 WATER DIST 05411867-08675 $ 378.79 WATER DIST 05411867-08676 $ 1,073.25 WATER UTILITY OFFICE SUPPLIES 05411892-08921 $ 373.50 SEWER INTERCEPTING 05511920 $ 56.82 SEWER DISPOSAL PLANT 05511940 $ 852.28 SEWER GENERAL/ADMIN 05511950 $ 531.33 SEWER PRETREATMENT 05511955 $ 31.57 STORMWATER ENG/PLAN 05612030 $ 346.22 STORMWATER OPS/MAINT 05612050 $ 589.26 WEIGHTS & MEASURES 05710720 $ 126.26 INSPECTIONS 05710750 $ 1,262.64 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-375 Approve Cooperative Purchases of Various Vehicles from Ewald Hartford Ford for Various Departments ($295,627.00) B A C KGRO UN DBACKGROUND The Common Council allocated funds in the 2024 CIP for the purchase of six new vehicles for various departments as noted in the table below. This memo seeks Council approval of the purchase of these vehicles pursuant to the cooperative purchase exception to our purchasing ordinance. 2024 CI P A lloca t ion,2024 C I P A lloca t ion, D e p t ./D iv. & Jus t ifica t ion forDept./D iv. & Jus t ifica t ion fo r N e e dNeed Coop e r a t ive Cont ra c t V e hicle,C oop e r a t ive C ont r a c t V e hicle, D e a ler, C os t a nd Cont ra c tDealer, C o s t a nd C ont r a c t Sa vingsSavings C I P A c c ount N umb e r t oCIP A c c o unt N umb e r t o b e Cha rgedbe C ha r ged ½ ton 4WD Pickup for Engineering Division - $47,000$47,000 for replacing unit #386- 2008 Ford F- 150 w 72,573 miles 2024 Ford F-150 XL 4WD SuperCab 6.5' Box, Ewald Automotive Group- $45,428.00 $45,428.00 (13.11%- $6,856.00) 02240420 7210 1543102240420 7210 15431 (Motor Vehicles- ARPA LOSS REV/CIP 2024 VEHICLE) (2) Pickup Trucks for Parks Department- $107,000$107,000 for replacing unit #410- 2014 pickup w 38,435 miles and unit #418 2007 pickup w 57,661 miles (2) 2024 Ford F-150 XL 4WD SuperCab 6.5' Box, Ewald Automotive Group- $89,656.00 $89,656.00 (13.16%- $13,592.00) 02240610 7210 1543102240610 7210 15431 (Motor Vehicles- ARPA LOSS REV/CIP 2024 Truck) 1-ton Pickup Truck for Parks Department - $57,000$57,000 for replacing unit #416 1-ton pickup truck w 56,553 miles 2024 Ford Super Duty F-350 XL 4WD Reg Cab 8' Box, Ewald Automotive Group- $49,887.00 $49,887.00 (10.91%- $6,111.00) 02240610 7210 1543102240610 7210 15431 (Motor Vehicles- ARPA LOSS REV/CIP 2024 Truck) (2) Mini Dump Trucks for Water Distribution Division- $200,000 for replacing #819 2012 Ford Dump Truck w 34,016 miles and #817 2011 unit w 24,436 miles. (2) 2024 Ford Super Duty F-450 4WD Reg Cab Ewald Automotive Group- $110,656.00 $110,656.00 (11.71%- $14,680.00) NOTE: These are the chassis only for these two units- the dump bodies for these units will be bid out for award in the coming weeks. 03221810 7210 6603003221810 7210 66030 (Motor Vehicles- CNG TNDM-AXL DMP TK W/STL DMP BDY) A N A L Y SI SANALYSIS Purchasing confirmed Ewald Automotive Group holds a State of Wisconsin cooperative contract (#505ENT-M24-VEHICLES-06) for these vehicles. By using the cooperative contracts for these vehicles, the city will save a total of $41,239.00 off list price and secure these vehicles in 2024 dealer allocations, avoiding additional manufacturer delays. FI SC A L I M P A CTFISCAL I M P A C T The total fiscal impact of all six vehicles via the State of Wisconsin cooperative contract is $295,627.00. REC O M M E N D A TI ONRECOMMENDATION Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this cooperative purchase of the vehicles noted above from Ewald's Hartford Ford, 2570 E. Sumner Street, Hartford, WI 53027, for $295,627.00. If there are any questions about this purchase, please contact me or Assistant City Manager/Director of Administrative Services John Fitzpatrick. A t t a chment sAttachments Res 24-375 07/09/2024 24-375 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE COOPERATIVE PURCHASES OF VARIOUS VEHICLES FROM EWALD HARTFORD FORD FOR VARIOUS DEPARTMENTS ($295,627.00) INITIATED BY : PURCHASING DEPARTMENT WHEREAS, the Common Council allocated funds in the 2024 CIP for the purchase of six new vehicles for various departments; and WHEREAS, by participating through the State of Wisconsin Cooperative Purchase program, staff was able to obtain a more competitive price; and WHEREAS, section 12-15 of the City of Oshkosh Municipal Code provides that purchases may be done without the use of formal sealed quotations or bids pursuant to a contract with any other local, state or federal governmental unit or agency; and WHEREAS, Ewald Automotive Group holds the State of Wisconsin cooperative contract (#505ENT-M24-VEHICLES-06) for Ford Vehicles. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed pursuant to Section 12-15 of the Oshkosh Municipal Code to purchase the vehicles from: EWALD AUTOMOTIVE GROUP 2570 E. Sumner Street Hartford, WI 53027 2024 Ford F-150 XL 4WD SuperCab 6.5’ Box for the Engineering Division (2) 2024 Ford F-150 XL 4WD SuperCab 6.5’ Box for the Parks Department 2024 Ford Super Duty F-350 XL 4WD Reg Cab 8’ Box for Parks Department (2) 2024 Ford Super Duty F-450 4WD Reg Cab for Water Distribution Division Total: $295,627.00 BE IT FURTHER RESOLVED that the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same. Money for this purpose is hereby appropriated from: Acct. Nos. 02240420 7210 15431 Motor Vehicles- ARPA LOSS REV/CIP 2024 VEHICLE 02240610 7210 15431 Motor Vehicles- ARPA LOSS REV/CIP 2024 Truck 03221810 7210 66030 Motor Vehicles- CNG TNDM-AXL DMP TK W/STL DMP BDY TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-376 Award Bid to Lincoln Contractors Supply Inc. for Concrete Road Saw for the Streets Division ($36,080.26) B A C KGRO UN DBACKGROUND In the 2024 CIP the Common Council allocated $54,500.00 in ARPA funding for the purchase of a new concrete road saw for the Street Division. This unit is used to saw cut both concrete and asphalt roads for all Street Division projects. This unit is also used to saw cut parking lots, walk paths, and sidewalks throughout the city. The new unit will replace their current saw unit #200 that has reached the end of its service life. A N A L Y SI SANALYSIS Working with Public Works staff, Purchasing prepared bid specifications for this unit. The bid was posted on DemandStar. Bids were due June 21, 2024. The bid tab is attached. Based on the bid review, it was the consensus of staff that the low bid received met the minimum bid requirements. FI SC A L I M P A CTFISCAL I M P A C T The total fiscal impact for this unit is $36,080.26. The 2024 CIP allocated $54,500.00 for this unit. This purchase will be charged to A/N# 02240430 7204 15431 (Machinery & Equipment-ARPA- Loss Revenue/CIP-2024). REC O M M E N D A TI ONRECOMMENDATION Purchasing recommends the Common Council award this bid to Lincoln Contractors Supply Inc. for $36,080.26. A t t a chment sAttachments Res 24-376 Bid Tab Concrete Road Saw 7-9-24 07/09/2024 24-376 RESOLUTION CARRIED 6-0 PURPOSE: AWARD BID TO LINCOLN CONTRACTORS SUPPLY INC. FOR CONCRETE ROAD SAW FOR THE STREETS DIVISION ($36,080.26) INITIATED BY : PURCHASING DEPARTMENT WHEREAS, the City of Oshkosh has heretofore advertised for bids for the purchase of a new concrete road saw for the street division; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: LINCOLN CONTRACTORS SUPPLY, INC. 3480 Jackson Street Oshkosh, WI 54901 Total Bid: $36,080.26 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of the same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 02240430 7204 15431 Machinery & Equipment-ARPA- Loss Revenue/CIP-2024 BID TAB CONCRETE ROAD SAW CITY OF OSHKOSH STREETS DIVISION BIDS DUE JUNE 21, 2024 BIDDER BID TERMS ARO Ace Cutting Equipment 25125 Trans X Rd Novi MI 48375 HUSQVARNA FS5000D $39,000.00 Net 30 Days 10 Days ARO Taza Supplies Inc 16940 Vincennes Ave South Holland IL 60473 HUSQVARNA FS7000D $53,533.00 Net 30 Days 20 Days ARO Bay Verte Machinery Inc 975 Parkview Rd Green Bay WI 54304 HUSQVARNA FS7000D $41,350.00 Net 30 Days 30 Days ARO Lady Liberty Equipment 1746 Butler Pike Grove City PA 16127 HUSQVARNA FS7000D $39,285.00 Net 30 Days 4 – 6 Weeks ARO Lincoln Contractors Supply Inc 3480 Jackson Street Oshkosh WI 54901 HUSQVARNA FS5000D $36,080.26 Net 30 Days 8 Weeks ARO TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :James Rabe, Director of Public Works D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-377 Approve State/Municipal Agreements with the Wisconsin Department of Transportation for the Reconstruction of Oregon Street from West 6th Avenue to West 8th Avenue and Jackson Street from Marion Road to High Avenue B A C KGRO UN DBACKGROUND The Wisconsin Department of Transportation (WDOT) allocates federal and state infrastructure money to the Surface Transportation Urban Program (STP-Urban) to provide funding to urban communities for roadway improvement projects. This program requires funding to be utilized on streets that are functionally classified as a Collector or Arterial. This means that "Local" streets are not eligible for funding under this program. Collector and Arterial streets that are also "Connecting Highways" are not eligible for funding under the STP-Urban program. Oregon Street from West 6th Avenue to West 8th Avenue and Jackson Street from Marion Road to High Avenue are proposed to be reconstructed in 2029 using STP- Urban funding. A N A L Y SI SANALYSIS The STP-Urban program specifies which portions of the Project are federally eligible for "participating" funding, and which portions of the Project must be funded locally. Generally speaking, items such as pavement, sidewalks, lighting, and storm sewer are eligible for federal funding; while other utilities are not eligible. Utilizing STP-Urban funding for street reconstruction projects allows the City to complete more street reconstruction projects with our limited financial resources. This will improve the overall condition of streets within the City of Oshkosh, addressing an age-old concern within the community, and meeting multiple goals within the City's Strategic Plan. These two (2) street segments were selected for this STP-Urban funding cycle so the construction can be performed in conjunction with the reconstruction of the Jackson/Oregon Street Bridge project. City staff coordinated with WDOT staff prior to submitting these projects for consideration under the STP-Urban project to ensure WDOT staff would be supportive of constructing these projects together. The Jackson Street portion of the Project ends at High Avenue because High Avenue and Jackson Street from High Avenue to the north are part of the Connecting Highway system. FI SC A L I M P A CTFISCAL I M P A C T The STP-Urban funding available for the Project is $2,197,585. The total Project cost is currently estimated to be $5,651,600. The remaining $3,454,015 will need to be funded by the City. This includes $300,000 for design and acquisition services, which are not included in the STP-Urban funding. Design services are projected to begin in 2025, acquisition costs in 2027, and construction costs in 2029. Funds are proposed to be budgeted in the 2025, 2027, and 2029 Capital Improvement Programs (Account No. 03210410-6801- 04901/Contract Control-Paving-29-01 Jackson/Oregon St Reconstruction, 03210410-6802-04901/Contract Control-Sanitary Sewer-29-01 Jackson/Oregon St Reconstruction, 03210410-6803-04901/Contract Control- Water Main-29-01 Jackson/Oregon St Reconstruction, 03210410-6804-04901/Contract Control-Storm Sewer- 29-01 Jackson/Oregon St Reconstruction, 03210410-6806-04901/Contract Control-Sidewalk-29-01 Jackson/Oregon St Reconstruction, 03210410-6809-04901/Contract Control-Traffic-29-01 Jackson/Oregon St Reconstruction, and 03210410-6810-04901/Contract Control-Admin Cost-29-01 Jackson/Oregon St Reconstruction). REC O M M E N D A TI ONRECOMMENDATION I recommend approval of the State/Municipal Agreements. A t t a chment sAttachments Res 24-377 29-01 WDOT SMA-Oregon St 29-01 WDOT SMA-Jackson St 07/09/2024 24-377 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE STATE/MUNICIPAL AGREEMENTS WITH THE WISCONSIN DEPARTMENT OF TRANSPORTATION (WDOT) FOR THE RECONSTRUCTION OF OREGON STREET FROM WEST 6TH AVENUE TO WEST 8TH AVENUE AND JACKSON STREET FROM MARION ROAD TO HIGH AVENUE INITIATED BY : DEPARTMENT OF PUBLIC WORKS WHEREAS, the Wisconsin Department of Transportation (WDOT) allocates federal and state infrastructure money to the Surface Transportation Urban Program (STP-Urban) to provide funding to urban communities for roadway improvement projects; and WHEREAS, the reconstruction of Oregon Street from West 6th Avenue to West 8th Avenue and Jackson Street from Marion Road to High Avenue within the City of Oshkosh is an eligible project under this program and may be completed in connection with the reconstruction of the Jackson/Oregon Street Bridge. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the City hereby accepts funding under the Surface Transportation Urban Program (STP-Urban) for the reconstruction of Oregon Street from West 6th Avenue to West 8th Avenue and Jackson Street from Marion Road to High Avenue to be completed in connection with reconstruction of the Jackson/Oregon Street Bridge. BE IT FURTHER RESOLVED that the State/Municipal Financial Agreements between the City of Oshkosh and the Wisconsin Department of Transportation outlining the responsibilities for the City and the State of Wisconsin as they relate to cost sharing for the reconstruction of Oregon Street from West 6th Avenue to West 8th Avenue and Jackson Street from Marion Road to High Avenue are hereby approved and the proper City officials are hereby authorized to execute and deliver the agreements in substantially the same form as attached hereto, any changes in the execution copies being deemed approved by their respective signatures, and said City officials are authorized and directed to take those steps necessary to implement the terms and conditions of the Agreements. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Justin Gierach, Engineering Division Manager/City Engineer D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-378 Approve and Execute Relocation Order for Partial Land Acquisitions of 3098, 3105, and 3123 Jackson Street and 370 West Fernau Avenue B A C KGRO UN DBACKGROUND The City of Oshkosh Department of Public Works is requesting approval to officially file a relocation order for portions of four (4) properties at the intersection of Jackson Street and West Fernau Avenue. The two (2) properties on the east side of Jackson Street are located in the City, while the two (2) properties on the west side of Jackson Street are located within the Town of Oshkosh. The City officially mapped this extension in 1974 and purchased land for the future right-of-way in 2006. The Department of Public Works has begun to design the street connection and determined additional right-of-way dedication will be needed at all four (4) corners of the intersection to ensure signals can be installed and the crosswalks meet ADA requirements. Construction of the street will commence once funding is approved as part of the City's Capital Improvement Plan. A N A L Y SI SANALYSIS The four (4) proposed land acquisitions vary in shape and size, ranging from 118 square feet at the southeast corner to 713 square feet at the northwest corner. Additional right-of-way was previously dedicated on the east side of Jackson Street by the Wisconsin Department of Transportation in conjunction with the Jackson Street paving project in 1996. Since the two (2) proposed acquisitions on the west side of Jackson Street are in the Town of Oshkosh, the land will be annexed into the City once the acquisition process is complete. The land that the City previously purchased for the Fernau Avenue connection will be annexed into the City at the same time. Following the annexation, the rights-of-way will be dedicated to the public via certified survey map. FI SC A L I M P A CTFISCAL I M P A C T There is no fiscal impact to the City at this time. As the Department of Public Works and their real estate consultant move forward with the process, the acquisition will be on a future Council Agenda, which will include the fiscal impact. REC O M M E N D A TI ONRECOMMENDATION The Common Council, based on the recommendation of the Plan Commission, previously approved the determination of necessity to acquire on April 23, 2024. This action approves the official filing of the relocation order. A t t a chment sAttachments Res 24-378 Res 24-378 Attachment: Legal Description_REVISED Res 24-378 Attachment: Maps 07/09/2024 24-378 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE AND EXECUTE RELOCATION ORDER FOR PARTIAL LAND ACQUISITIONS OF 3098, 3105, AND 3123 JACKSON STREET AND 370 WEST FERNAU AVENUE INITIATED BY : DEPARTMENT OF PUBLIC WORKS WHEREAS, by Resolution 24-236 adopted on April 23, 2024, the Common Council determined the necessity to acquire property located at 3098, 3105, and 3123 Jackson Street and 370 West Fernau Avenue to provide additional right-of-way necessary for the extension of Fernau Avenue to the west of its intersection with Jackson Street and directed staff to proceed with the acquisition process as provided in Wisconsin Statutes section 32.05; and WHEREAS, it is necessary to adopt a Relocation Order under section 32.05(1)(a) of the Wisconsin Statutes to proceed with acquisition of the parcels. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh does hereby adopt this Resolution and its attachments as the relocation order required under section 32.05(1)(a) of the Wisconsin Statutes for purposes of acquiring a fee simple interest in a portion of properties located at 3098, 3105, and 3123 Jackson Street and 370 West Fernau Avenue, as shown on the attached maps and more specifically described in the legal descriptions attached to this Resolution. BE IT FURTHER RESOLVED that the proper city staff and representatives are hereby authorized and directed to execute any and all documents necessary for implementation of this Relocation Order and that the City Clerk is hereby directed to file a certified copy of this Relocation Order with the Winnebago County Clerk within twenty (20) days of its adoption. BE IT FURTHER RESOLVED that the appropriate city staff are hereby authorized and directed to proceed by negotiation or condemnation to acquire fee simple ownership of the parcels shown on the attached maps and described in the attached legal descriptions and to take such actions as necessary to accomplish this purpose, including but not limited to obtaining title reports, appraisals, surveys, environmental assessment reports and other documentation or reports necessary to perform due diligence in accomplishing this acquisition. Attachments: Legal Description and Interests to be acquired Maps showing old and new locations 6/19/24 Legal Description Owner: Pine Apartments IV LLC. 3389 County Road A Oshkosh, WI 54901 Parcel No.: 91519602300 Address: 3098 Jackson Street Fee Title in and to the following tract of land in Winnebago County, State of Wisconsin, described as: That part of the owner’s interest in land contained within the following described tract located in part of Lot 1 of Certified Survey Map number 332 recorded in volume 1 on page 332 as document number 515648 at the Winnebago County Register of Deeds being in the Northwest 1/4 of the Southwest 1/4 of Section 1, Township 18 North, Range 16 East, City of Oshkosh more fully described as follows: Commencing at the West quarter corner of said Section 1; Thence, South 00° 23’ 31” East, 1062.73 feet along the west line of the Northwest 1/4 of the Southwest 1/4 of said Section 1; Thence, North 89° 18’ 00” East, 40.53 feet to the easterly right-of-way line of Jackson Street and the point of beginning; Thence, North 00° 25' 52" West, 21.98 feet along said easterly right-of-way line; Thence, North 62° 32' 00" East, 5.61 feet; Thence, South 00° 25' 52" East, 24.53 feet; Thence, South 89° 34' 08" West, 5.00 feet to the point of beginning. Containing 116 square feet, more or less. Subject to all easements, restrictions and covenants, recorded and unrecorded. 6/19/24 Legal Description Owner: Lee J. Kienast 2131 Lin Way Court Oshkosh, WI 54904 Parcel No.: 0180056 Address: 3105 Jackson Street Fee Title in and to the following tract of land in Winnebago County, State of Wisconsin, described as: That part of the owner’s interest in land contained within the following described tract located in part of Lot 1 of Certified Survey Map number 6203 recorded in volume 1 on page 6203 as document number 1458414 at the Winnebago County Register of Deeds being in the Northeast 1/4 of the Southeast 1/4 of Section 2, Township 18 North, Range 16 East, Town of Oshkosh more fully described as follows: Commencing at the East quarter corner of said Section 2; Thence, South 00° 23’ 31” East, 1062.73 feet along the east line of the Northeast 1/4 of the Southeast 1/4 of said Section 2; Thence, South 89° 18’ 00” West, 39.47 feet to the westerly right-of-way of Jackson Street and the point of beginning; Thence, South 89° 34' 08" West, 6.67 feet; Thence, North 01° 55' 27" West, 6.00 feet; Thence, North 33° 13' 55" West, 28.45 feet to the north line of said Lot 1; Thence, North 89° 09' 02" East, 22.25 feet along said north line to the westerly right-of-way of Jackson Street; Thence, South 00° 25' 52" East, 30.08 feet along said right-of-way line to the point of beginning. Containing 390 square feet, more or less. Subject to all easements, restrictions and covenants, recorded and unrecorded. 6/19/24 REVISED Legal Description Owner: Martin Irrevocable Trust 3123 Jackson Street Oshkosh, WI 54901 Parcel No.: 0180057 Address: 3123 Jackson Street Fee Title in and to the following tract of land in Winnebago County, State of Wisconsin, described as: That part of the owner’s interest in land contained within the following described tract located in part of Lot 1 of Certified Survey Map number 6091 recorded in volume 1 on page 6091 as document number 1436329 at the Winnebago County Register of Deeds being in the Northeast 1/4 of the Southeast 1/4 of Section 2, Township 18 North, Range 16 East, Town of Oshkosh more fully described as follows: Commencing at the East quarter corner of said Section 2; Thence, South 00° 23’ 31” East, 921.76 feet along the east line of the Northeast 1/4 of the Southeast 1/4 of said Section 2; Thence, North 89° 49’ 50” West, 39.57 feet to the westerly right-of-way line of Jackson Street and the point of beginning; Thence, South 00° 25' 52" East, 31.50 feet along said westerly right-of-way line to the southeast corner of Lot 1 of CSM 6091; Thence, South 89° 09' 02" West, 97.41 feet along the south line of said Lot 1; Thence, North 87° 15' 48" East, 68.03 feet; Thence, North 33° 37' 08" East, 35.57 feet; Thence, North 89° 34' 08" East, 9.52 feet to the point of beginning. Containing 713 square feet, more or less. 6/19/24 Legal Description Owner: Fox Valley Storage LLC. N1213 Mayflower Drive Greenville, WI 54901 Parcel No.: 91519601804 Address: 370 West Fernau Avenue Fee Title in and to the following tract of land in Winnebago County, State of Wisconsin, described as: That part of the owner’s interest in land contained within the following described tract located in part of the Northwest 1/4 of the Southwest 1/4 of Section 1, Township 18 North, Range 16 East, City of Oshkosh more fully described as follows: Commencing at the West quarter corner of said Section 1; Thence, South 00° 23’ 31” East, 921.76 feet along the west line of the Northwest 1/4 of the Southwest 1/4 of said Section 1; Thence, South 89° 49’ 50” East, 40.44 feet to the easterly right-of-way line of Jackson Street and the point of beginning; Thence, North 89° 34' 08" East, 8.00 feet; Thence, South 00° 25' 51" East, 19.88 feet; Thence, South 47° 28' 02" East, 13.66 feet to the northerly right-of-way line of W. Fernau Avenue; Thence, North 64° 20' 17" West, 20.04 feet to the easterly right-of-way line of Jackson Street; Thence, North 00° 25' 52" West, 20.38 feet along said easterly right-of-way line to the point of beginning. Containing 201 square feet, more or less. Subject to all easements, restrictions and covenants, recorded and unrecorded. 11 PARCEL 91519602300 3098 JACKSON STREET PROPOSED LAND ACQUISITION 5.00' 5.61' 24 . 5 3 ' 21 . 9 8 ' J A C K S O N S T R E E T W. FERNAU AVENUE SOUTHERLY LINE OF W. FERNAU AVENUE EASTERLY LINE OF JACKSON STREET P.O.B. CI T Y O F O S H K O S H EN G I N E E R I N G D I V I S I O N GR A P H I C SC A L E : ( I N F E E T ) 1 I N C H = 4 0 F E E T 0 20 40 DR A W N : 3- 5 - 2 0 2 4 FI L E N A M E : W F e r n a u S i d e w a l k L a n d A c q u i s i t i o n LA N D A C Q U I S I T I O N 30 9 8 J a c k s o n S t r e e t 11 PARCEL 0180056 3105 JACKSON STREET PROPOSED LAND ACQUISITION 22.25' 2 8 . 4 5 ' 6. 0 0 ' 6.67' 30 . 0 8 ' W. FERNAU AVENUE J A C K S O N S T R E E T SOUTHERLY LINE OF PROPOSED W. FERNAU AVENUE EXTENSION WESTERLY LINE OF JACKSON STREET P.O.B. CI T Y O F O S H K O S H EN G I N E E R I N G D I V I S I O N GR A P H I C SC A L E : ( I N F E E T ) 1 I N C H = 4 0 F E E T 0 20 40 DR A W N : 3- 5 - 2 0 2 4 FI L E N A M E : W F e r n a u S i d e w a l k L a n d A c q u i s i t i o n LA N D A C Q U I S I T I O N 31 0 5 J a c k s o n S t r e e t 11 PROPOSED LAND ACQUISITION 68.03' PARCEL 0180057 3123 JACKSON STREET 35 . 5 7 ' 9.52' 31 . 5 0 ' 97.41' W. FERNAU AVENUE J A C K S O N ST R E E T NORTHERLY LINE OF PROPOSED W. FERNAU AVENUE EXTENSION WESTERLY LINE OF JACKSON STREET P.O.B. CI T Y O F O S H K O S H EN G I N E E R I N G D I V I S I O N GR A P H I C SC A L E : ( I N F E E T ) 1 I N C H = 4 0 F E E T 0 20 40 DR A W N : 3- 5 - 2 0 2 4 FI L E N A M E : W F e r n a u S i d e w a l k L a n d A c q u i s i t i o n LA N D A C Q U I S I T I O N 31 2 3 J a c k s o n S t r e e t 11 PARCEL 91519601804 370 W FERNAU AVENUE PROPOSED LAND ACQUISITION 8.00' 19 . 8 8 ' 20 . 3 8 ' 1 3 . 6 6 ' 20. 0 4 ' JA C K S O N S T R E E T NORTHERLY LINE OF W. FERNAU AVENUE EASTERLY LINE OF JACKSON STREET W. FERNAU AVENUE P.O.B. CI T Y O F O S H K O S H EN G I N E E R I N G D I V I S I O N GR A P H I C SC A L E : ( I N F E E T ) 1 I N C H = 4 0 F E E T 0 20 40 DR A W N : 3- 5 - 2 0 2 4 FI L E N A M E : W F e r n a u S i d e w a l k L a n d A c q u i s i t i o n LA N D A C Q U I S I T I O N 37 0 W . F e r n a u A v e n u e TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Justin Gierach, Engineering Division Manager/City Engineer D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-379 Award Bid for Public Works Contract No. 24-10 to Vinton Construction Company for Parking Lot Construction ($1,042,864.23) B A C KGRO UN DBACKGROUND The purpose of this Project is to mill and overlay the parking lot at the Fire Station No. 15 Parking Lot (101 Court Street), reconstruct the asphalt at the 19 East Irving Parking Lot (19 East Irving Avenue), reconstruct the concrete at the Oshkosh Police Department Sally Port (215 Church Street), reconstruct the concrete at the Spanbauer Field Parking Lot (713 South Sawyer Street), construct the new Pioneer Riverwalk Parking Lot (0 East 9th Avenue), and construction of Permeable Articulating Concrete Block storm water management areas of the 400 East Parking Lot (443 Jefferson Street). A N A L Y SI SANALYSIS Engineering staff reviewed two (2) bids. The low Bid was received from Vinton Construction Company of Two Rivers, Wisconsin. FI SC A L I M P A CTFISCAL I M P A C T (CIP) and TIF #20 (Account No. 03230130-7214-63111/Facility Maintenance Division-Buildings & Building Imprvmts-PD 3rd Ave Storage Fac Improvmnt, 03231717-7216-63001/Parking Lot Improvements-Land Improvement-Parking Lot Improvements, 03230230-7216-63121/Fire -- Parking Lot Improvements, and 05341040-7216-67004/TIF #20 -- South Shore Redev-Land Improvement-South Sore/Sawdust Dist Redev Site). Following is a summary of the available funds and the estimated total construction cost, including ancillary costs such as engineering fees, landfill tipping fees, construction materials testing fees, and other construction-related expenses. CIP Section CIP Funds Budgeted Estimated Total Construction Cost Property Improvements - 19 East Irving Parking Lot $175,000 $166,094 Property Improvements - Parking Lot Reconstruction $650,000 $629,032 TIF #20 - Pioneer Riverwalk Parking Lot $380,000 $371,154 Fire Station No. 15 Parking Lot $105,000 $100,165 Totals $1,310,000 $1,266,445 REC O M M E N D A TI ONRECOMMENDATION I recommend award to the low bidder, Vinton Construction Company in the amount of $1,042,864.23. A t t a chment sAttachments Res 24-379 24-10 bid tab 07/09/2024 24-379 RESOLUTION CARRIED 6-0 PURPOSE: AWARD BID FOR PUBLIC WORKS CONTRACT NO. 24-10 TO VINTON CONSTRUCTION COMPANY FOR PARKING LOT CONSTRUCTION ($1,042,864.23) INITIATED BY : DEPARTMENT OF PUBLIC WORKS WHEREAS, the City of Oshkosh has heretofore advertised for bids for parking lot construction and miscellaneous paving for various public facilities; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: VINTON CONSTRUCTION COMPANY 1322 33rd Street Two Rivers, WI 54241 Total Bid: $1,042,864.23 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. Nos. 03230130-7214-63111 Facility Maintenance Division-Buildings & Building Imprvmts-PD 3rd Ave Storage Fac Improvmnt, 032301717-7216-63001 Parking Lot Improvements-Land Improvement-Parking Lot Improvements 03230230-7216-63121 Fire – Parking Lot Improvements 05341040-7216-67004 TIF #20 – South Shore Redev-Land Improvement-South Sore/Sawdust Dist Redev Site Contract 24-10 - Parking Lot Construction (#9163183) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 07/01/2024 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Section 1 $1,042,864.23 $1,252,131.73 A-1050 Mobilization; complete as specified Lump Sum 1.00 $142,500.00 $142,500.00 $149,081.00 $149,081.00 A-1102 Removing railroad ties; complete as specified Tons 1.00 $1,500.00 $1,500.00 $50.00 $50.00 A-1103 Removing building foundations; complete as specified Linear Feet 10.00 $93.00 $930.00 $100.00 $1,000.00 A-1120 Removing concrete and asphalt sidewalk and driveway; complete as specified Square Feet 580.00 $2.97 $1,722.60 $1.70 $986.00 A-1200 Unclassified excavation; complete as specified Cubic Yards 1,030.00 $39.42 $40,602.60 $20.50 $21,115.00 A-1210 Borrow excavation; complete as specified Cubic Yards 830.00 $16.94 $14,060.20 $18.20 $15,106.00 A-1220 Excavation special (paving); complete as specified Tons 420.00 $29.88 $12,549.60 $21.00 $8,820.00 A-1301 7" concrete pavement; with 5" CABC and grading; complete as specified Square Yards 2,700.00 $69.25 $186,975.00 $86.88 $234,576.00 A-1309 7" concrete pavement HES removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 870.00 $94.87 $82,536.90 $122.07 $106,200.90 A-1334 Concrete pavement gaps; complete as specified Each 1.00 $0.01 $0.01 $1,500.00 $1,500.00 A-1340 Crushed aggregate base course; complete as specified Tons 200.00 $16.50 $3,300.00 $24.00 $4,800.00 Vinton Construction Company Michels Road & Stone, Inc. 1322 33rd Street Two Rivers, WI 54241 I:\Engineering\2021 - 2030 Contracts\2024 CONTRACTS\24-10 Parking Lot Const\Administrative\Contract Information\24-10 Bid Tab_7-1-24 Page 1 of 8 7/1/2024 Contract 24-10 - Parking Lot Construction (#9163183) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 07/01/2024 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Vinton Construction Company Michels Road & Stone, Inc. 1322 33rd Street Two Rivers, WI 54241 A-1360 Adjust manholes and inlets; complete as specified Each 13.00 $550.00 $7,150.00 $560.00 $7,280.00 A-1370 Turf restoration; complete as specified Square Yards 1,700.00 $9.80 $16,660.00 $13.40 $22,780.00 A-1380 Cold weather covering (concrete pavement) - single visquine; complete as specified Square Yards 520.00 $0.01 $5.20 $2.00 $1,040.00 A-1382 Cold weather covering (concrete pavement) - double visquine; complete as specified Square Yards 520.00 $0.01 $5.20 $3.50 $1,820.00 A-1390 Up-charge for late season cold weather concrete pavement; complete as specified Cubic Yards 102.00 $0.01 $1.02 $10.00 $1,020.00 A-1410 12" radius curb with 6" CABC and grading; complete as specified Linear Feet 1,440.00 $15.00 $21,600.00 $48.96 $70,502.40 A-1440 30" curb and gutter; 7"; with 5" CABC and grading; complete as specified Linear Feet 1,140.00 $35.00 $39,900.00 $67.31 $76,733.40 A-1448 30" concrete curb and gutter removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Linear Feet 202.00 $75.00 $15,150.00 $90.64 $18,309.28 A-1500 4" concrete sidewalk with 3" CABC and grading; complete as specified Square Feet 690.00 $10.50 $7,245.00 $21.19 $14,621.10 I:\Engineering\2021 - 2030 Contracts\2024 CONTRACTS\24-10 Parking Lot Const\Administrative\Contract Information\24-10 Bid Tab_7-1-24 Page 2 of 8 7/1/2024 Contract 24-10 - Parking Lot Construction (#9163183) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 07/01/2024 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Vinton Construction Company Michels Road & Stone, Inc. 1322 33rd Street Two Rivers, WI 54241 A-1510 6" concrete sidewalk/ driveway/ramp with 3" CABC and grading; complete as specified Square Feet 760.00 $10.50 $7,980.00 $28.74 $21,842.40 A-1540 Curb ramp detectable warning field (natural/non-painted); complete as specified Square Feet 30.00 $35.00 $1,050.00 $55.13 $1,653.90 A-1560 Drilled No. 4 sidewalk tie bars - deformed; epoxy- coated; complete as specified Each 8.00 $10.00 $80.00 $25.00 $200.00 A-1580 Cold weather covering (sidewalk) - single visquine; complete as specified Square Feet 205.00 $1.00 $205.00 $0.50 $102.50 A-1582 Cold weather covering (sidewalk) - double visquine; complete as specified Square Feet 205.00 $2.00 $410.00 $1.00 $205.00 A-1590 Up-charge for late season cold weather concrete sidewalk; complete as specified Cubic Yards 30.00 $0.01 $0.30 $10.00 $300.00 A-1650 Locate existing property monuments; complete as specified Each 7.00 $250.00 $1,750.00 $250.00 $1,750.00 A-1652 Replace existing property monuments; complete as specified Each 7.00 $50.00 $350.00 $50.00 $350.00 A-1700 Sawing existing pavement; complete as specified Linear Feet 1,100.00 $3.00 $3,300.00 $1.75 $1,925.00 A-1720 Profile saw cut concrete curb; complete as specified Linear Feet 38.00 $50.00 $1,900.00 $20.00 $760.00 A-1801 Base aggregate dense; 1- 1/4"; complete as specified Tons 330.00 $16.50 $5,445.00 $20.00 $6,600.00 I:\Engineering\2021 - 2030 Contracts\2024 CONTRACTS\24-10 Parking Lot Const\Administrative\Contract Information\24-10 Bid Tab_7-1-24 Page 3 of 8 7/1/2024 Contract 24-10 - Parking Lot Construction (#9163183) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 07/01/2024 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Vinton Construction Company Michels Road & Stone, Inc. 1322 33rd Street Two Rivers, WI 54241 A-1802 Base aggregate dense; 3"; complete as specified Tons 250.00 $16.50 $4,125.00 $20.00 $5,000.00 A-1900 Tack coat; complete as specified Gallons 164.00 $2.53 $414.92 $2.50 $410.00 A-1901 HMA Pavement LT; complete as specified Tons 380.00 $109.50 $41,610.00 $108.40 $41,192.00 A-1903 HMA cold weather paving up-charge; complete as specified Tons 55.00 $28.38 $1,560.90 $28.10 $1,545.50 A-1906 4" asphaltic pavement LT with 10" CABC and grading; complete as specified Square Yards 64.00 $56.46 $3,613.44 $74.90 $4,793.60 A-1950 Asphaltic pavement milling; complete as specified Square Yards 1,700.00 $5.20 $8,840.00 $5.15 $8,755.00 A-1960-1 Prepare foundation for asphaltic paving (19 East Irving Parking Lot); complete as specified Lump Sum 1.00 $4,000.00 $4,000.00 $3,660.00 $3,660.00 A-1960-2 Prepare foundation for asphaltic paving (Fire Station No. 15 Parking Lot); complete as specified Lump Sum 1.00 $2,500.00 $2,500.00 $2,420.00 $2,420.00 A-1974 Pavement markings; epoxy; 4" (white); complete as specified Linear Feet 3,300.00 $6.50 $21,450.00 $6.50 $21,450.00 A-1984 Pavement markings; symbol; epoxy (white); complete as specified Each 8.00 $125.00 $1,000.00 $125.00 $1,000.00 A-1985 Temporary pavement markings; paint; 4" (white); complete as specified Linear Feet 490.00 $1.00 $490.00 $1.00 $490.00 A-2000 Furnish and install 6" storm sewer; complete as specified Linear Feet 150.00 $93.00 $13,950.00 $53.60 $8,040.00 I:\Engineering\2021 - 2030 Contracts\2024 CONTRACTS\24-10 Parking Lot Const\Administrative\Contract Information\24-10 Bid Tab_7-1-24 Page 4 of 8 7/1/2024 Contract 24-10 - Parking Lot Construction (#9163183) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 07/01/2024 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Vinton Construction Company Michels Road & Stone, Inc. 1322 33rd Street Two Rivers, WI 54241 A-2001 Furnish and install 8" storm sewer; complete as specified Linear Feet 150.00 $99.00 $14,850.00 $63.50 $9,525.00 A-2002 Furnish and install 10" storm sewer; complete as specified Linear Feet 30.00 $115.00 $3,450.00 $64.50 $1,935.00 A-2003 Furnish and install 12" storm sewer; complete as specified Linear Feet 100.00 $117.00 $11,700.00 $107.40 $10,740.00 A-2006 Furnish and install 15" storm sewer; complete as specified Linear Feet 10.00 $119.00 $1,190.00 $147.30 $1,473.00 A-2192 Furnish and install 2' trench drain; complete as specified Linear Feet 20.00 $0.01 $0.20 $932.00 $18,640.00 A-2200 Furnish and install standard storm sewer manhole (2' diameter); complete as specified Vertical Feet 2.50 $1,195.00 $2,987.50 $840.00 $2,100.00 A-2201 Furnish and install standard storm sewer manhole (4' diameter); complete as specified Vertical Feet 3.50 $1,238.00 $4,333.00 $1,115.00 $3,902.50 A-2216 Furnish and install standard storm sewer inlet manhole (7' diameter); complete as specified Vertical Feet 4.00 $3,225.00 $12,900.00 $2,130.00 $8,520.00 A-2235 Furnish and install Type 1 inlet (with 18" sump); complete as specified Each 4.00 $3,904.00 $15,616.00 $3,444.00 $13,776.00 A-2237 Furnish and install Type 3 inlet (with 18" sump); complete as specified Each 5.00 $3,857.00 $19,285.00 $3,617.00 $18,085.00 A-2508 Furnish; install; maintain; and remove Type D modified inlet protection; complete as specified Each 20.00 $75.00 $1,500.00 $150.00 $3,000.00 I:\Engineering\2021 - 2030 Contracts\2024 CONTRACTS\24-10 Parking Lot Const\Administrative\Contract Information\24-10 Bid Tab_7-1-24 Page 5 of 8 7/1/2024 Contract 24-10 - Parking Lot Construction (#9163183) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 07/01/2024 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Vinton Construction Company Michels Road & Stone, Inc. 1322 33rd Street Two Rivers, WI 54241 A-2510 Sediment removal - Type D modified inlet protection; complete as specified Each 20.00 $20.00 $400.00 $25.00 $500.00 A-2512 Furnish; install; maintain; and remove stone tracking pad; complete as specified Each 5.00 $0.01 $0.05 $100.00 $500.00 A-2514 Furnish; install; maintain; and remove silt fence; complete as specified Linear Feet 650.00 $1.78 $1,157.00 $2.50 $1,625.00 A-2516 Furnish; install; maintain; and remove stone bag; complete as specified Each 25.00 $11.00 $275.00 $20.00 $500.00 A-2518 Furnish; install; maintain; and remove 12" diameter sediment logs; complete as specified Linear Feet 20.00 $6.25 $125.00 $10.00 $200.00 A-2524 Furnish; install; maintain; and remove dewatering tank system; complete as specified Each 2.00 $0.01 $0.02 $100.00 $200.00 A-2626 Furnish and install trees; complete as specified Each 32.00 $525.00 $16,800.00 $750.00 $24,000.00 A-2628 Furnish and install shrubs; complete as specified Each 104.00 $59.00 $6,136.00 $95.00 $9,880.00 A-2804 Remove 30" and smaller storm sewer; complete as specified Linear Feet 140.00 $13.00 $1,820.00 $28.00 $3,920.00 A-2850 Connect to existing storm sewer main; complete as specified Each 5.00 $775.00 $3,875.00 $1,118.00 $5,590.00 A-2854 Connect lateral to existing storm sewer main; complete as specified Each 1.00 $775.00 $775.00 $931.00 $931.00 I:\Engineering\2021 - 2030 Contracts\2024 CONTRACTS\24-10 Parking Lot Const\Administrative\Contract Information\24-10 Bid Tab_7-1-24 Page 6 of 8 7/1/2024 Contract 24-10 - Parking Lot Construction (#9163183) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 07/01/2024 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Vinton Construction Company Michels Road & Stone, Inc. 1322 33rd Street Two Rivers, WI 54241 A-2856 Connect to existing storm sewer manhole; complete as specified Each 2.00 $1,300.00 $2,600.00 $1,230.00 $2,460.00 A-2914 Storm sewer utility line opening (ULO); complete as specified Each 5.00 $700.00 $3,500.00 $965.00 $4,825.00 A-2950 Excavation special (storm); complete as specified Tons 150.00 $34.00 $5,100.00 $36.60 $5,490.00 A-4608 Furnish and install water valve vault; complete as specified Each 1.00 $12,690.00 $12,690.00 $15,570.00 $15,570.00 B-1050 Mobilization; complete as specified Lump Sum 1.00 $20,000.00 $20,000.00 $32,811.00 $32,811.00 B-1100 Removing pavement; complete as specified Square Yards 266.00 $10.00 $2,660.00 $16.00 $4,256.00 B-1421 18" curb and gutter; plain; 7"; with 5" CABC and grading; complete as specified Linear Feet 62.00 $65.00 $4,030.00 $114.08 $7,072.96 B-1510 6" concrete sidewalk/ driveway/ramp with 3" CABC and grading; complete as specified Square Feet 108.00 $15.00 $1,620.00 $59.43 $6,418.44 B-1700 Sawing existing pavement; complete as specified Linear Feet 429.00 $3.00 $1,287.00 $1.75 $750.75 B-1900 Tack coat; complete as specified Gallons 12.00 $2.53 $30.36 $2.50 $30.00 B-1906 4" asphaltic pavement LT with 10" CABC and grading; complete as specified Square Yards 169.00 $56.46 $9,541.74 $78.00 $13,182.00 B-1975 Pavement markings; epoxy; 4" (yellow); complete as specified Linear Feet 407.00 $6.50 $2,645.50 $6.50 $2,645.50 I:\Engineering\2021 - 2030 Contracts\2024 CONTRACTS\24-10 Parking Lot Const\Administrative\Contract Information\24-10 Bid Tab_7-1-24 Page 7 of 8 7/1/2024 Contract 24-10 - Parking Lot Construction (#9163183) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 07/01/2024 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Vinton Construction Company Michels Road & Stone, Inc. 1322 33rd Street Two Rivers, WI 54241 B-1984 Pavement markings; symbol; epoxy (yellow); handicapped; complete as specified Each 2.00 $125.00 $250.00 $125.00 $250.00 B-2270 Reconstruct existing catch basins; complete as specified Each 2.00 $1,950.00 $3,900.00 $1,200.00 $2,400.00 B-2418 Cleanouts; complete as specified Each 2.00 $1,700.00 $3,400.00 $1,214.00 $2,428.00 B-2508 Furnish; install; maintain; and remove Type D modified inlet protection; complete as specified Each 4.00 $75.00 $300.00 $150.00 $600.00 B-2510 Sediment removal - Type D modified inlet protection; complete as specified Each 4.00 $20.00 $80.00 $25.00 $100.00 B-2625 Furnish and install shredded bark mulch; complete as specified Square Yards 77.00 $9.00 $693.00 $29.50 $2,271.50 B-2646 Furnish and install light rip-rap with filter fabric; complete as specified Square Yards 6.00 $200.00 $1,200.00 $100.00 $600.00 B-2658 Install permeable articulating concrete block (PACB); complete as specified Square Yards 321.00 $235.00 $75,435.00 $215.00 $69,015.00 B-2659 Geotextile fabric; complete as specified Square Yards 540.00 $7.50 $4,050.00 $8.50 $4,590.00 B-2661 3/4" clear stone; complete as specified Tons 527.00 $37.50 $19,762.50 $32.00 $16,864.00 B-2663 Heavy biaxial geogrid; complete as specified Square Yards 321.00 $3.00 $963.00 $3.00 $963.00 B-2665 Geosynthetic liner; complete as specified Square Yards 342.00 $46.00 $15,732.00 $45.00 $15,390.00 B-2950 Excavation special (storm); complete as specified Tons 347.00 $34.01 $11,801.47 $28.30 $9,820.10 Bid Total:$1,042,864.23 $1,252,131.73 I:\Engineering\2021 - 2030 Contracts\2024 CONTRACTS\24-10 Parking Lot Const\Administrative\Contract Information\24-10 Bid Tab_7-1-24 Page 8 of 8 7/1/2024 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Kelly Nieforth, Director of Community Development D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-380 Approve 2024 Budget Amendment to Industrial Park Land Fund ($25,000.00) B A C KGRO UN DBACKGROUND Council approved the 2024 Industrial Park Land Fund budget based on previous years' expenditures. The Industrial Park Land Fund funds the maintenance within the industrial parks in the city, including the repair of a railroad spur in the North Industrial Park that the city owns and maintains. A N A L Y SI SANALYSIS Previously, funds had been allocated periodically to fund the repairs and maintenance of the railroad spur, but a preemptive inspection has shown that there are repairs and maintenance needed for 2024. The fund balance has ample funds to support the maintenance and repair of the railroad spur, but an amendment is required to transfer those funds to the correct 2024 budget account. FI SC A L I M P A CTFISCAL I M P A C T There is a fund balance in the account to support the repair and maintenance required. REC O M M E N D A TI ONRECOMMENDATION The Council approves a budget amendment for $25,000 to fund maintenance and repair of the railroad spur in the North Industrial Park. A t t a chment sAttachments Res 24-380 Budget Amendment Invoice 7/9/2024 24-380 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE 2024 BUDGET AMENDMENT TO INDUSTRIAL PARK LAND FUND ($25,000) INITIATED BY : COMMUNITY DEVELOPMENT WHEREAS, the Common Council has adopted the 2024 Operating Budget for the Industrial Park Land Fund; and WHEREAS, the Industrial Park Land Fund has had additional expenditures in 2024 than originally anticipated. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2024 Operating Budget, is hereby amended in the amount of $25,000 allocated from the Industrial Park Land’s fund balance to the following Accounts: $25,000 to Account Number 05151040-6401-03952 RAILWORKS TRACK SYSTEMS, LLC. 1871 COFRIN DRIVE GREEN BAY, WI 54302 920.465.0812 920.465.0838 Fax Page 1 of 1 June 19, 2024 James Rabe Director of Public Works City of Oshkosh Subject: Track Maintenance Project Location: Moser Street, Oshkosh RailWorks Tracks Systems, LLC. Bid No. 505-24-467 Dear Mr. Rabe: Please review the following proposal based on RailWorks Track inspection. Track gauge is wide in the curve again due to rail and tie conditions. Scope of work as follows: Amcor Switch to Moser Street Crossing: 1. Replace 10 outside curve worn 9020 rails with #1 relay 9020 rails. a. 1 rail at 39’ and 9 at 33’ starting at the new comps off the Amcor switch. b. Replace 25 defective ties in the curve in conjunction with the rail changes. c. Gauging track to 56-1/2” filling all rail bearing spike holes. TOTAL AMOUNT: $ 24,000.00 As usual the city will dispose of all scrap ties. Clarifications: RailWorks standard liability insurance is included. Pricing contingent on mutually agreed construction schedule and exclusive track occupancy for the work. Payment terms are net 30. If you have any questions, contact us. Yours Truly, Freddie VanBoxel Area Manager TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-381 Grant Privilege in the Street for Groundwater Monitoring Wells South of 110 Pearl Avenue Located in the Pearl Avenue Right-of-Way and West of 50 Pearl Avenue Located in the Market Street Right-of-Way (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The applicant is applying for privilege in the street to allow for the installation and monitoring of two groundwater monitoring wells located in the Pearl Avenue and Market Street right-of-ways. A N A L Y SI SANALYSIS Gunderson Cleaners Inc. has contracted with EnviroForensics to oversee the installation of two 2-inch monitoring wells, the first located within the north sidewalk area of Pearl Avenue (well MW-118) and the second within the east sidewalk area of Market Street (well MW-119). The purpose of the monitoring wells is to expand the monitoring network of groundwater contamination emanating from 118 High Avenue, which operated as a site for a dry cleaning business from the 1920s until the mid-1980s. According to the submitted site plan, the proposed location of well MW-118 is within the north sidewalk of Pearl Avenue, approximately 25 feet northwest of the northwest sidewalk corner of Pearl Avenue and Market Street. The proposed location of well MW-119 is within the east sidewalk of Market Street, approximately 4 feet southwest of the southeast sidewalk corner of High Avenue and Market Street. The final drill locations may be slightly modified to avoid any underground utilities that may be present. The duration of monitoring groundwater from these wells will remain in service for the foreseeable future. The applicant will coordinate with the Department of Public Works to ensure no conflicts with City utilities. The Department of Public Works has reviewed the request and has no concerns with the proposed installation that cannot be addressed with the standard privilege in the street conditions. REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended granting Privilege in the Street for Groundwater Monitoring Wells located in the Pearl Avenue and Market Street right-of-ways on July 2, 2024 with conditions. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments Res 24-381 Privilege in the Street - High Ave and Market St 7/9/2024 24-381 RESOLUTION CARRIED 6-0 PURPOSE: GRANT PRIVILEGE IN THE STREET FOR GROUNDWATER MONITORING WELLS SOUTH OF 110 PEARL AVENUE LOCATED IN THE PEARL AVENUE RIGHT-OF-WAY AND WEST OF 50 PEARL AVENUE LOCATED IN THE MARKET STREET RIGHT-OF-WAY INITIATED BY : ENVIROFORENSICS PLAN COMMISSION RECOMMENDATION: Approved WHEREAS, Section 66.0425, Wis. Stats., provides for the granting of a privilege in a right-of-way; and WHEREAS, the Plan Commission has approved of this request with conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed to grant EnviroForensics and its contractors, a privilege in street for a groundwater monitoring wells located in the Pearl Avenue right-of-way and west of 50 Pearl Avenue located in the Market Street right-of-way, per the attached, with the following conditions: The applicant shall follow all of the current editions of the Standard Specifications for City of Oshkosh, Wisconsin for construction, along with all Municipal Code requirements. 1. The applicant shall work with the Department of Public Works regarding the precise location of the monitoring well within the public right-of-way. The Department of Public Works shall approve the precise location, but the approval shall not be unreasonably denied. 2. When the monitoring well is abandoned, it shall be removed no less than thirty-six (36) inches below the surface, and then abandoned according to the requirements of the Wisconsin Department of Natural Resources, or the U.S. Environmental Protection Agency, or other applicable regulatory bodies. 3. The applicant shall provide to the City, in writing, notice of the structure’s abandonment.4. Applicant shall provide copies of information and materials related to the monitoring well on City property that are also submitted to the Wisconsin Department of Natural Resources and/or the U.S. Environmental Protection Agency. 5. Applicant is responsible for costs, expenses, and damages to the extent they are related to applicant’s activities pursuant to the privilege in the street. Any problem that may arise as a result of the installation of the monitoring well be the responsibility of the applicant to correct in coordination with the Department of Public Works. 6. All appropriate permits, including but not limited to right-of-way permits, are obtained prior to the start of the monitoring well placement. 7. The applicant expresses the potential for additional contingency monitoring wells based on findings of the initial monitoring well. If additional monitoring wells are required, proposed well location(s) shall be submitted to the Department of Public Works for review prior to placement of said monitoring well(s). Additional wells shall be located within the project area indicated on the submitted site plan. 8. The applicant/owner secures and submits to the City Clerk a separate insurance policy which names the City of Oshkosh, and its officers, Council members, agents, employees and authorized volunteers as additional insureds with a minimum commercial general liability coverage of $200,000 per occurrence and $500,000 in general aggregate. 9. It is the responsibility of the applicant/owner to file in a timely manner a new insurance certificate with the City Clerk upon expiration of an existing certificate. Failure to do so may result in the revocation of the privilege in street within ten (10) days of notice. 10. The applicant shall enter into a privilege in the street agreement that will formalize the agreement between the City and the applicant. The agreement shall include these conditions, and City staff is 11. also authorized to include additional conditions that are in the best interests of the City. The facility is part of and documented with Digger’s Hotline system.12. The applicant shall take into consideration the City’s use of the right-of-way and as a result plan its actions to provide the least amount of disruption that is reasonably possible. 13. ITEM: GRANT PRIVILEGE IN THE STREET FOR GROUNDWATER MONITORING WELLS SOUTH OF 110 PEARL AVENUE LOCATED IN THE PEARL AVENUE RIGHT-OF-WAY AND WEST OF 50 PEARL AVENUE LOCATED IN THE MARKET STREET RIGHT-OF-WAY Plan Commission Meeting of July 2, 2024. GENERAL INFORMATION Applicant: EnviroForensics Owner: City of Oshkosh Action Requested: On behalf of Mr. Gary Gunderson of Gunderson Cleaners Inc, EnviroForensics is applying for privilege in the street to allow for the installation and monitoring of two groundwater monitoring wells located in the Pearl Avenue and Market Street right-of-way. Applicable Ordinance Provisions: N/A but any location of a non-city or public utility use in City right-of-way requires the issuance of a privilege in the street permit. Property Location and Type/Analysis: Gunderson Cleaners Inc. has contracted with EnviroForensics to oversee the installation of two 2- inch monitoring wells, the first located within the north sidewalk area of Pearl Avenue (well MW-118) and the second within the east sidewalk area of Market Street (well MW-119). The purpose of the monitoring wells is to expand the monitoring network of ground water contamination emanating from 118 High Avenue, which operated as a site for a dry cleaning business from the 1920’s until the mid-1980’s. According to the submitted site plan, the proposed location of well MW-118 is within the north sidewalk of Pearl Avenue, approximately 25 feet northwest of the northwest sidewalk corner of Pearl Avenue and Market Street. The proposed location of well MW-119 is within the east sidewalk of Market Street, approximately 4 feet southwest of the southeast sidewalk corner of High Avenue and Market Street. The final drill locations may be slightly modified to avoid any underground utilities that may be present. The monitoring wells will consist of 2-inch diameter polyvinyl chloride (PVC) and have well screens that are ten feet long with 0.010-inch factory cut slots. The filter pack, filter pack seal, and annular space seals will be constructed according to the standards presented in Wisconsin Administrative Code, Chapter NR 141. Expandable locking caps and locks will be placed on each well. Traffic-rated flush mount well boxes set in concrete will be installed to protect the wells. The duration of monitoring groundwater from these wells will remain in service for the foreseeable future. The applicant will coordinate with the Department of Public Works to ensure no conflicts with City utilities. The Department of Public Works has reviewed the request and has no concerns with the proposed installation that cannot be addressed with the standard privilege in the street conditions. RECOMMENDATION/CONDITIONS Staff recommends approval of the request for privilege-in-the-street with the following conditions: 1. The applicant shall follow all of the current editions of the Standard Specifications for City of Oshkosh, Wisconsin for construction, along with all Municipal Code requirements. 2. The applicant shall work with the Department of Public Works regarding the precise location of the monitoring well within the public right-of-way. The Department of Public Works shall approve the precise location, but the approval shall not be unreasonably denied. 3. When the monitoring well is abandoned, it shall be removed no less than thirty-six (36) inches below the surface, and then abandoned according to the requirements of the Wisconsin Department of Natural Resources, or the U.S. Environmental Protection Agency, or other applicable regulatory bodies. 4. The applicant shall provide to the City, in writing, notice of the structures abandonment. 5. Applicant shall provide copies of information and materials related to the monitoring well on City property that are also submitted to the Wisconsin Department of Natural Resources and/or the U.S. Environmental Protection Agency. 6. Applicant is responsible for costs, expenses, and damages to the extent they are related to applicant’s activities pursuant to the privilege in the street. Any problem that may arise as a result of the installation of the monitoring well be the responsibility of the applicant to correct in coordination with the Department of Public Works. 7. All appropriate permits, including but not limited to right-of-way permits, are obtained prior to the start of the monitoring well placement. 8. The applicant expresses the potential for additional contingency monitoring wells based on findings of the initial monitoring well. If additional monitoring wells are required, proposed well location(s) shall be submitted to the Department of Public Works for review prior to placement of said monitoring well(s). Additional wells shall be located within the project area indicated on the submitted site plan. 9. The applicant/owner secures and submits to the City Clerk a separate insurance policy which names the City of Oshkosh, and its officers, Council members, agents, employees and authorized volunteers as additional insureds with a minimum commercial general liability coverage of $200,000 per occurrence and $500,000 in general aggregate. 10. It is the responsibility of the applicant/owner to file in a timely manner a new insurance certificate with the City Clerk upon expiration of an existing certificate. Failure to do so may result in the revocation of the privilege in street within ten (10) days of notice. 11. The applicant shall enter into a privilege in the street agreement that will formalize the agreement between the City and the applicant. The agreement shall include these conditions, and City staff is also authorized to include additional conditions that are in the best interests of the City. 12. The facility is part of and documented with Digger’s Hotline system. 13. The applicant shall take into consideration the City’s use of the right-of-way and as a result plan its actions to provide the least amount of disruption that is reasonably possible. Plan Commission recommends granting Privilege in the Street for Groundwater Monitoring Wells located in the Pearl Avenue and Market Street right-of-way with the conditions on July 2, 2024. The following is Plan Commission’s discussion on the item. Site Inspections Report: No Commissioner reported visiting the site. Staff report accepted as part of the record. The applicant is requesting privilege in the street to allow for installation and monitoring of two groundwater monitoring wells in City right-of-way. Mr. Nielsen presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. Gunderson Cleaners Inc. has contracted with EnviroForensics to oversee the installation of two 2-inch monitoring wells; the first being located within the north sidewalk area of Pearl Avenue (well MW-118), and the second within the east sidewalk area of Market Street (well MW-119). The purpose of the monitoring wells is to expand the monitoring network of ground water contamination emanating from the 118 High Avenue property, which operated a laundry business from the 1920’s until the mid-1980’s. According to the submitted site plan, the proposed location of well MW-118 is within the north sidewalk of Pearl Avenue, approximately 25 feet northwest of the northwest sidewalk corner of Pearl Avenue and Market Street. The proposed location of well MW-119 is within the east sidewalk of Market Street, approximately 4 feet southwest of the southeast sidewalk corner of High Avenue and Market Street. The final drill locations may be slightly modified to avoid any underground utilities that may be present. Staff recommends approval of the privilege in the street with the conditions listed in the staff report. Mr. Perry opened up technical questions to staff. Mr. Perry opened the public hearing and asked if any members of the public wished to speak. Mr. Perry closed the public hearing. There was no closing statement from the applicant. Motion by Ulrich to adopt the findings and recommendation as stated in the staff report. Seconded by Davey. Mr. Perry asked if there was any discussion on the motion. Motion carried 9-0. 866-888-7911 | enviroforensics.com Submit to: City of Oshkosh, Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, Wisconsin 54901 Room 204 Planning @ci.oshkosh.wi.us Submitted by: Nicolette Morris Project Manager, EnviroForensics 825 North Capitol Avenue Indianapolis, Indiana 46204 nmorris@enviroforensics.com 317-556-1984 Subject: Monitoring Well Installation Work Scope Gunderson Cleaners Inc 118 High Avenue, Oshkosh, Wisconsin BRRTS #: 02-71-467002, FID #: 471011970 Background: The Site operated as a laundry service since the 1920s, and dry cleaning operations were performed by Mr. Gary Gunderson from approximately the 1940s through the mid-1980s; both perchloroethylene (PCE) and Stoddard solvents were used for dry cleaning purposes. On June 24, 2003, DNR was notified of contamination discovered on the Site during a Phase II Environmental Site Assessment, and a responsible party letter was issued to Mr. Gary Gunderson on July 14, 2003. Since that time, site investigation and a remedial action, including multiple excavations, have occurred at the site. Work Scope: The delineation of groundwater contamination is currently incomplete. WDNR has required the installation of down-gradient monitoring wells to be placed in the City owned right-of-way on the east side of Market Street near the intersection of High Avenue, and in the City owned right-of-way along the north side of Pearl Avenue near the intersection of Market Street. The northern location is identified on the attached map as MW-119 and is proposed to be installed within the sidewalk. The southern location is identified on the map as MW-118 and is proposed to be installed within the grass to the north of the sidewalk. The monitoring wells will consist of 2-inch diameter polyvinyl chloride (PVC) and have well screens that are ten feet long with 0.010-inch factory cut slots. The filter pack, filter pack seal, and annular space seals will be constructed according to the standards presented in Wisconsin Administrative Code, Chapter NR 141. Expandable locking caps and locks will be placed on each well. Traffic-rated flush- mount well boxes set in concrete will be installed to protect the wells. The installed monitoring wells will not affect surrounding property usage, which include a park, bus terminal, parking lot, bank, and doctor’s office. Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 CITY CENTER C O M M ERCE ST WAUGO O AV DIVISION ST OTTER AVPEARLAV BROWN ST M ARKETST N MAIN ST ALGOMA BLVD WASHINGTON AV HIGH AV OperahouseSquare J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 6/26/2024 1 in = 120 ft 1 in = 0.02 mi¯BASE MAP City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 12 BROAD ST WAUGOO AV OTTER AV DAWES ST E PAR KWAY AV MERRITT AV N E BR ASKA ST COMMERC E ST MINNESOTA ST W PAR KWAY AV PEARL AV GRA ND ST CENTRAL ST MT VERNON ST FREDERICK ST DIVISION ST NORTHWESTERN AV HUDSON AV PEARL AV COURT ST CITY CENTER CHURCHAV DAWES ST W 5TH AV E 7TH AV BROAD ST IDA AV W 7TH AV W 6TH AV W 8TH AV CHURCHAV MARKETST RIVERWAY DR DIVISION ST BROWN ST MARKETST POPLAR AV JEFFERSON ST BAY SHORE DR UNION AV W 7TH AV W 6TH AV W 8TH AV E 8TH AV PL EA SA N T S T MA D IS ON S T OXFORD AV MARIONRD DIVISION ST FRANKLIN ST BROAD ST STATE ST BROAD ST BROAD STCENTRAL ST BR O A D S T N MAIN ST JACKSON ST CEAPE AV WASHINGTON AV OREGON ST HIGH AV ALGOMA BLVD S MAIN STCMU CMU CMU CMU CMU CMU CMU-PD CMU-PD CMU -PD CMU-PD CMU-PD-RFO CMU-RFO CMU-RFO I I I I I I I I I-PD I-PD I-PD I-PD I-PD I-PD I-PD I-PD I-PD-RFO I-PD-UTO I-UTO MR-36 MR-36-UTO MULTIPLE RMU-PD RMU-PD RMU-PD RMU-PD-RFO RMU-PD-RFO R M U -R F O TR-10 TR-10 TR-10 TR-10 TR-10 TR-10-PD TR-10-PD UMU UMU UMU UMU UMU UMU UMU UMU UMU UMU-PD UMU-PD UMU-PD UMU -PD UMU-PD UMU-PD-UTO UMU-RFO UMU-UTO UMU-UTO J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 6/26/2024 1 in = 500 ft 1 in = 0.09 mi¯ZONING MAP City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 13 CITY CENTER C O M M ERCE ST WAUGO O AV DIVISION ST OTTER AVPEARLAV BROWN ST M ARKETST N MAIN ST ALGOMA BLVD WASHINGTON AV HIGH AV J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 6/26/2024 1 in = 120 ft 1 in = 0.02 mi¯AERIAL MAP City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 14 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-382 Approve Specific Implementation Plan Amendment for Monument Sign at 4233 Waupun Road (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The subject site consists of a 2.2-acre development site within a property located on the west side of Waupun Road, east of Interstate Highway 41. The property is zoned Institutional District with a Planned Development Overlay (I-PD) and contains an Educational Training Facility for Construction Management students at Fox Valley Technical College (FVTC). The surrounding area consists predominantly of agricultural uses, along with some institutional and residential uses. The 2040 Comprehensive Plan recommends Community Facility use for the subject property. On March 14, 2023, Common Council approved a General Development Plan and Specific Implementation Plan for an educational training facility on the subject property. The applicant is requesting an amendment to the existing SIP for a new monument sign. A N A L Y SI SANALYSIS The applicant is proposing a new 5' 5" tall, 27 sq. ft. monument sign along Waupun Road, with an 8' setback from the front property line. A base standard modification (BSM) is required for reduced setback as a 30' setback is required for the Institutional District. According to the applicant, the reduced setback is needed as the 30' setback would place the sign behind the existing fence and the existing vegetation to the north and south of the driveway, making it difficult to see the sign. FI SC A L I M P A CTFISCAL I M P A C T The applicant is anticipating spending approximately $6,000 on the new sign. REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended approval of the Specific Implementation Plan Amendment for a monument sign located at 4233 Waupun Road with findings and conditions on July 2, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments Res 24-382 SIP Amendment - 4233 Waupun Road 7/9/2024 24-382 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE SPECIFIC IMPLEMENTATION PLAN AMENDMENT FOR MONUMENT SIGN AT 4233 WAUPUN ROAD INITIATED BY : FOX VALLEY TECHNICAL COLLEGE PLAN COMMISSION RECOMMENDATION: Approved WHEREAS, the Plan Commission finds that the Specific Implementation Plan Amendment for a monument sign at 4233 Waupun Road, is consistent with the criteria established in Section 30-387 of the Oshkosh Zoning Ordinance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that a Specific Implementation Plan Amendment for a monument sign at 4233 Waupun Road per the attached, is hereby approved, with the following findings: The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. 1. The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. 2. The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the following are conditions of approval for a Specific Implementation Plan Amendment for a monument sign at 4233 Waupun Road: Base Standard Modification from the required 30' sign front setback to 8' for the proposed monument sign. 1. A minimum of 50 landscaping points shall be planted around all sides of the monument sign and approved by the Department of Community Development. 2. Except as specifically modified by this Specific Implementation Plan Amendment, the terms and conditions of the original Specific Implementation Plan approval dated March 14, 2023 (Resolution 23-109) remain in full force and effect. 3. ITEM: SPECIFIC IMPLEMENTATION PLAN AMENDMENT FOR MONUMENT SIGN LOCATED AT 4233 WAUPUN ROAD Plan Commission Meeting of July 2, 2024. GENERAL INFORMATION Applicant/Owner: Fox Valley Technical College Action(s) Requested: The petitioner requests approval of a Specific Implementation Plan (SIP) amendment for a monument sign at 4233 Waupun Road. Applicable Ordinance Provisions: Planned Development standards are found in Section 30-387 of the Zoning Ordinance. Background Information Property Location and Type: The subject site consists of a 2.2-acre development site within a property located on the west side of Waupun Street, east of State Highway 41. The property is zoned Institutional District with a Planned Development Overlay (I-PD) and contains an Educational Training Facility for Construction Management students at Fox Valley Technical College (FVTC). The surrounding area consists predominantly of agricultural uses along with some institutional and residential uses. The 2040 Comprehensive Plan recommends Community Facility use for the subject property. On March 14, 2023, Common Council approved a General Development Plan and Specific Implementation Plan for an educational training facility to the subject property. The applicant is requesting amendment to the existing SIP for a new monument sign. Subject Site Existing Land Use Zoning Institutional Institutional - PD Adjacent Land Use and Zoning Existing Uses Zoning North Vacant Urban Industrial -PD South Residential Town of Nekimi East Vacant Town of Nekimi West Vacant Institutional - PD Comprehensive Plan Land Use Recommendation Land Use 2040 Land Use Recommendation Community Facility ANALYSIS Use Plans were previously approved to develop a 5,000 sq. ft. storage building, 32’ x 32’ mock building, moveable storage container, moveable job trailer, dumpster and wash out station, parking lot, and an appropriate storm water management pond. The site will be used as the FVTC Educational Training Facility for Construction Management. No changes are being proposed to the existing use of the site. Site Design No changes are being proposed to the existing site design. Lighting A photometric lighting plan has not been submitted with this request. Signage The applicant is proposing a new 5’ 5” tall, 27 sq. ft. monument sign along Waupun Road, with an 8’ setback from the front property line. A base standard modification (BSM) is required for reduced setback as a 30’ setback is required for the Institutional District. According to the applicant, the reduced setback is needed as the 30’ setback would place the sign behind the existing fence and the existing vegetation to the north and south of the driveway, making it difficult to see the sign. Submitted site plan Staff is supportive of the requested BSM for reduced setback as it will allow for adequate visibility of the sign, and remain well under the maximum monument sign height of 15’ and maximum square footage for lots greater than 2 acres (200 sq. ft.) for the Institutional District. Sign plan View from Waupun Road Landscaping A landscaping plan has not been provided. Prior approvals of ground signage with reduced setbacks on other sites have included a condition requiring landscaping around the sign to be approved by the Department of Community Development. Staff is recommending that a condition be applied for planting a minimum of 50 landscaping points around all sides of the proposed ground sign to offset the BSM for reduced setback. Design Standards No changes are being proposed to the existing building. FINDINGS/RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for a Planned Development district, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-387 (C)(6): (a) The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. (d) The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. Staff recommends approval of the Specific Implementation Plan amendment as proposed with the findings listed above and the following conditions: 1. Base Standard Modification from the required 30’ sign front setback to 8’ for the proposed monument sign. 2. A minimum of 50 landscaping points shall be planted around all sides of the monument sign and approved by the Department of Community Development. 3. Except as specifically modified by this Specific Implementation Plan Amendment, the terms and conditions of the original Specific Implementation Plan approval dated March 14, 2023 (Resolution 23-109) remain in full force and effect. Plan Commission recommends approval of the requested Specific Implementation Plan amendment with the findings and conditions at 4233 Waupun Road on July 2, 2024. The following is Plan Commission’s discussion on the item. Site Inspections Report: Mr. Loewenstein and Council Member Nichols reported visiting the site. Staff report accepted as part of the record. The applicant is requesting approval of a Specific Implementation Plan (SIP) amendment for a monument sign at 4233 Waupun Road. Ms. Dziengeleski presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The subject site consists of a 2.2-acre development site within a property located on the west side of Waupun Road, east of State Highway 41. The property is zoned Institutional District with a Planned Development Overlay (I-PD) and contains an Educational Training Facility for Construction Management students at Fox Valley Technical College (FVTC). The surrounding area consists predominantly of agricultural uses along with some institutional and residential uses. The 2040 Comprehensive Plan recommends Community Facility use for the subject property. On March 14, 2023, Common Council approved a General Development Plan and Specific Implementation Plan for an educational training facility on the subject property. The applicant is requesting amendment to the existing SIP for a new monument sign. Staff recommends approval of the SIP amendment with the findings and conditions listed in the staff report. Mr. Perry opened up technical questions to staff. Mr. Perry opened the public hearing and asked if the applicant wanted to make any statements. Mr. Perry asked if other members of the public wished to speak. Mr. Perry closed the public hearing. There was no closing statement from the applicant. Motion by Davey to adopt the findings and recommendation as stated in the staff report. Seconded by Lowenstein. Mr. Perry asked if there was any discussion on the motion. Motion carried 9-0. Sign_______ Staff ________ Date Rec’d ________ City of Oshkosh Planned Development Application For General Development Plan or Specific Implementation Plan **PLEASE TYPE OR PRINT USING BLACK INK** APPLICANT INFORMATION Petitioner: _________________________________________________________________________________ Date: ____________ Petitioner’s Address: ________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Status of Petitioner (Please Check): Owner Representative Tenant Prospective Buyer Petitioner’s Signature (required): _______________________________________________________________ Date: ____________ OWNER INFORMATION Owner(s): __________________________________________________________________________________ Date: ____________ Owner(s) Address: __________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Ownership Status (Please Check): Individual Trust Partnership Corporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions or other administrative reasons. Property Owner’s Signature: ___________________________________________________________________ Date: ____________ TYPE OF REQUEST: General Development Plan (GDP) General Development Plan (GDP) Amendment Specific Implementation Plan (SIP) Specific Implementation Plan (SIP) Amendment SITE INFORMATION Address/Location of Proposed Project: __________________________________________________________________________ Proposed Project Type: ________________________________________________________________________________________ Estimated Cost: _______________________________________________________________________________________________ Current Use of Property: ________________________________________________________________Zoning: ________________ Land Uses Surrounding Your Site: North: _________________________________________________________________________ South: _________________________________________________________________________ East: _________________________________________________________________________ West: _________________________________________________________________________ It is recommended that the applicant meet with Planning Services staff prior to submittal to discuss the proposal. Application fees are due at time of submittal. Make check payable to City of Oshkosh. Please refer to the fee schedule for appropriate fee. FEE IS NON-REFUNDABLE For more information please visit the City’s website at https://www.ci.oshkosh.wi.us/CommunityDevelopment/ SUBMIT TO: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, WI 54901 Room 204 PHONE: (920) 236-5059 Email: planning@ci.oshkosh.wi.us Fox Valley Technical College 5/6/24 1825 N. Bluemound Drive Appleton WI 54912 x920735-2490 lucas.carrigg3404@fvtc.edu x 4233 Waupun Road Education(FVTC Construction Training Center) Education $6,000 Fox Valley Technical College 1825 N. Bluemound Drive Appleton 54912WI 735-2490920 lucas.carrigg3404@fvtc.edu x PD UI/PD (Alro Steel) Agriculture/Farm Agriculture/Farm PD(Fox Valley Tech Advanced Manufactering & Technology Center Page 5 2 SUBMITTAL REQUIREMENTS – Must accompany the application to be complete. (Submit only digital files. If file size exceeds 10 mb, please send through a file transfer. Please note at the discretion of Community Development staff may request a hard copy) The following information must be provided in order for the application to be considered complete and able to be scheduled for Plan Commission Review. Please use the checklist below to determine the required information to be submitted at the time of application. If all information below cannot be provided at the time of application, please request a waiver in writing to the Division’s Director or designee. A General Development Plan (GDP) submittal, per Section 30-387(C)(4), shall include the following items (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy): General location map of the subject site depicting: All lands for which the Planned Development is proposed and other lands within 100 feet of the boundaries of the subject property. Current zoning of the subject site and abutting properties, and the jurisdiction(s) that maintains that control. A graphic scale and north arrow. Generalized site plan showing the pattern or proposed land uses, including: General size, shape, and arrangement of lots and specific use areas. Basic street pattern and pattern of internal drives. General site grading plan showing preliminary road grades. Basic storm drainage pattern, including proposed on-site stormwater detention. General location of recreational and open space areas, including designation of any such areas to be classified as common open space. Statistical data, including: Minimum lot sizes in the development. Approximate areas of all lots. Density/intensity of various parts of the development. Building coverage. Landscaping surface area ratio of all land uses. Expected staging. Conceptual landscaping plan. General signage plan. General outline of property owners association, covenants, easements, and deed restrictions. A written description of the proposed Planned Development, including: General project themes and images. The general mix of dwelling unit types and/or land uses. Approximate residential densities and nonresidential intensities. General treatment of natural features. General relationship to nearby properties and public streets. General relationship of the project to the Comprehensive Plan or other area plans. Proposed exceptions from the requirements of the Zoning Ordinance and enhancements that will be provided to compensate for them. Traffic Impact Analysis (TIA), if deemed necessary by the Director of Planning Services, or designee. A Specific Implementation Plan (SIP) submittal, per Section 30-387(C)(5), shall include the following items. Note that the area included in an SIP may be only a portion of the area included in a previously approved GDP (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy): An existing conditions map of the subject site depicting the following: All lands for which the Planned Development is proposed and other lands within 100 feet of the boundaries of the subject site. Current zoning of the subject property and all abutting properties, and the jurisdiction(s) that maintains that control. Existing utilities and recorded easements. All lot dimensions of the subject site. A graphic scale and a north arrow. An SIP map of the proposed site showing at least the following: All property lines and existing and proposed right-of-way lines with bearings and dimensions clearly labeled All required and proposed building setback and offset lines Impervious surface ratio (percentage) Page 6 3 All existing and proposed buildings, structures, and paved areas, including building entrances, walks, drives, decks, patios, fences, walls Location of all outdoor storage and refuse disposal areas and the design and materials used for construction Location and dimension of all on-site parking (and off-site parking provisions if they are to be utilized), including a summary of the number of parking stalls provided per the requirements of Section 30-175 City of Oshkosh Zoning Ordinance Location and dimension of all loading and service areas on the subject property Location, height, design, illumination power and orientation of all exterior lighting on the property including a photometrics plan Location of all exterior mechanical equipment and utilities and elevations of proposed screening devices where applicable (i.e. visible from a public street or residential use or district). Mechanical equipment includes, but is not limited to; HVAC equipment, electrical transformers and boxes, exhaust flues, plumbing vents, gas regulators, generators Proposed grading plan. Specific landscaping plan for the subject site, specifying the location, species, and installation size of plantings. The landscaping plans shall include a table summarizing all proposed species and required and provided landscaping points for all applicable landscaping components (building foundation, paved areas, street frontages, yards, bufferyards). Architectural plans for any nonresidential buildings, multi-family structures, or building clusters, other than conventional single-family or two-family homes on individual lots, in sufficient detail to indicate the floor area, bulk, and visual character of such buildings. The architectural plans shall include a percentage breakdown of exterior materials applied to each building façade. Conceptual Engineering plans for all water and sewer systems, stormwater systems, roads, parking areas, and walkways. Signage plan for the project, including all project identification signs, concepts for public fixtures and signs, and group development signage themes that may or may not vary from City standards or common practices. Any other necessary information as determined during pre-submittal meeting with City staff. Specific written description of the proposed SIP including: Specific project themes and images. Specific mix of dwelling unit types and/or land uses. Specific residential densities and nonresidential intensities as described by dwelling units per acre, and landscaping surface area ratio and/or other appropriate measures of density and intensity. Specific treatment of natural features, including parkland. Specific relationship to nearby properties and public streets. Statistical data on minimum lot sizes in the development, the precise areas of all development lots and pads; density/intensity of various parts of the development; building coverage, and landscaping surface area ratio of all land uses; proposed staging; and any other plans required by Plan Commission. A statement of rationale as to why PD zoning is proposed. This statement shall list the standard zoning requirements that, in the applicant’s opinion, would inhibit the development project and the opportunities for community betterment that are available through the proposed PD project. A complete list of zoning standards that would not be met by the proposed SIP and the location(s) in which such exceptions/base standard modifications would occur and enhancements that will be provided to compensate for them. Phasing schedule, if more than one development phase is intended. Agreements, bylaws, covenants, and other documents relative to the operational regulations of the development and particularly providing for the permanent preservation and maintenance of common open areas and amenities. A written description that demonstrates how the SIP is consistent with the approved GDP and any and all differences between the requirements of the approved GDP and the proposed SIP. Planning Staff may waive certain requirements if deemed not applicable to the project review. I hereby certify that to the best of my knowledge all required application materials are included with this application. I am aware that failure to submit the required completed application materials may result in denial or delay of the application request. Applicant’s Signature (required): _________________________________ Date: _____________________ Lucas Carrigg 05/15/2024 Page 7 At the Fox Valley Technical College Construction Training Center at 4233 Waupun Road, we are proposing a monument sign near the entrance driveway. To comply with the City of Oshkosh Zoning Ordinance, Section 30-Article X-Signage, we are proposing a monument sign that conforms to the size, height, and characteristic requirements. The sign we plan to install is 67” high and 60“wide. The existing site fence is currently 16’ off the property line. Our proposed location of the monument sign would be in front of this fence which does not comply with setback requirements for an Institutional Zoning District. Fox Valley Technical College is requesting a base standard modification (variance) from the setback requirement of 30’. To place our sign closer to the property line. See attached plans for requested location. Please consider these reasons: 1) A 30’ setback would place the sign behind the existing fence. 2) The existing vegetation south and north of the driveway makes it more difficult to see the sign. 3) The proposed sign location provides better visibility from Waupun Rd. 4) The sign design complies with Figures 30-290a through 30-294 in Chapter 30 Article X. See attached sign drawing from Appleton Sign Company. 5) If the sign is to be placed behind the fence, it would need to be taller to be visible over the 4’ high fence. 6) FVTC is proposing to provide landscaping/shrubbery around the sign that is consistent with typical installations of this type. Page 8 OH OH OH OH OH OH OH OH OH OH OH OH OH XXXXXXXXXXXX WAUPUN ROAD R/W R/W P/L R/W EXIST I N G TREE L I N E EXISTING TREE LINE E X I S T I N G T R E E L I N E >>> << << << > 12" FLARED END SECTION IE = 832.25B12" FLARED END SECTION IE = 833.00 A R5 5 . 0 ' R55. 0 ' 112 L.F. - 12 IN. CMP @0.60% 185.4' 3 2 . 0 ' 3 0 . 0 ' 2 2 5 . 8 ' 140.6' 30.0' 2 6 . 0 ' 1 8 . 0 ' 9.0' 3 . 0 ' 5 . 0 ' 6 1 . 9 ' 57.8' 5 . 0 ' 15.0 ' 5.0' 42 L.F. - 12 IN. HDPE @0.60% < < < < 6" FLARED END SECTION IE = 829.75 D PL U N K E T T R A Y S I C H AR C H I T E C T S , L L P 20 9 s o u t h w a t e r s t r e e t , m i l w a u k e e , w i s c o n s i n 5 3 2 0 4 2 3 1 0 c r o s s r o a d s d r i v e , s u i t e 2 0 0 0 , m a d i s o n , w i s c o n s i n 5 3 7 1 8 1 9 7 0 m a i n s t r e e t , s u i t e 2 0 1 , s a r a s o t a , f l o r i d a 3 4 2 3 6 31 1 c a n y o n w r e n d r i v e , b u d a , t e x a s 7 8 6 1 0 t 4 1 4 3 5 9 3 0 6 0 t 6 0 8 2 4 0 9 9 0 0 t 9 4 1 4 4 4 8 8 4 5 t 5 1 2 6 4 9 5 6 2 7 SHEET NO: JOB NO: DATE: REVISIONS: BID PACKAGE: 220112-04 C102 CM T O U T D O O R C O N S T R U C T I O N L A B - M E T A L B U I L D I N G WA U P U N R O A D - O S H K O S H , W I S C O N S I N 5 4 9 0 2 PR O P O S E D S I T E P L A N FO X V A L L E Y T E C H N I C A L C O L L E G E © 2 0 2 3 P L U N K E T T R A Y S I C H A R C H I T E C T S , L L P 0 20 40 PARCEL AREA: 36.85 ACRES DISTURBED AREA 2.1 ACRES EXISTING IMPERVIOUS AREA: 0 SQ. FT. PROPOSED IMPERVIOUS AREA: 73,026 SQ. FT. PROPOSED IMPERVIOUS PERCENTAGES: DISTURBED AREA = 67% PARCEL AREA = 5% NOTES: 1.ALL EROSION CONTROL MEASURE SHALL BE IMPLEMENTED AND CONSTRUCTED IN ACCORDANCE WITH WISCONSIN DNR TECHNICAL STANDARDS 2.ALL WORK PERFORMED WITHIN THE RIGHT-OF-WAY OR ANY EASEMENTS CONFORMS TO CITY OF OSHKOSH SPECIFICATIONS 3.ELECTRICAL SERVICE TO BE COORDINATED AND PROVIDED BY LOCAL UTILITY 4.GAS SERVICE TO BE COORDINATED AND PROVIDED BY LOCAL UTILITY 5.4" YELLOW PAVEMENT STRIPING SHALL BE INSTALLED TO MARK THE PARKING STALLS IN THE APSPHALT PAVED PARKING AREA. 6.DUAL POST OR MONUMENT SIGN BY FVTC. SIZE AND DESIGN PER OSHKOSH ZONING ORDINANCES CHAPTER 30 - ARTICLE X. FINAL DESIGN WILL BE SUBMITTED BY FVTC FOR REVIEW AS A SEPARATE PROJECT 7.PRIVACY SLATES COLOR TO MATCH METAL BUILDING EXTERIOR WALL PANELS. 8.APPROXIMATE WELL LOCATION, CONTRACTOR TO DETERMINE EXACT LOCATION DURING CONSTRUCTION. CONTRACTOR TO INSTALL 2" WATER SERVICE INTO BUILDING AND TRANSITION TO 1.5" AS SHOWN ON PLUMBING DRAWINGS. ALL UNDERGROUND WATER PIPING FROM THE WELL TO THE BUILDING SHALL BE 2". INSTALL 2" TEE, 2" CURB STOP AND KUPFERLE ECLIPSE 2 HYDRANT (OR EQUAL) FOR WINTERIZATION AND WELL FLUSHING. 9. BID ALTERNATE #8 IS TO PROVIDE CONCRETE FOOTINGS AND FOUNDATION FOR MOCK BUILDING. BID ALTERNATE #9 IS TO PROVIDE STEEL FOR MOCK BUILDING. SLOPE INTERCEPT CHAIN LINK FENCE WITH PRIVACY SLATES. SEE NOTE 7. WATER SPIGOT FOR WASHOUT STATION WASHOUT STATION ASPHALT PAVEMENT AREA SEE DETAIL FUT U R E B U I L D I N G E X P A N S I O N 5,00 0 S F LAYDOWN AREA STORMWATER POND SEE SHEET C105 6 YD DUMPSTER JOB TRAILER PAR K I N G S T A L L S ( 2 5 ) BUIL D I N G 5,00 0 S F 50' X 1 0 0 FFE = 1 0 0 ' - 0 " ELE V = 8 3 4 . 2 5 EXISTING WETLAND - 3,033 SF 32.0' 70.0' AREA FOR ADDITIONAL SNOW STORAGE MEDIUM RIPRAP SEE DETAILS STOP SIGN SEE NOTE 6 46' DOUBLE LEAF SWING GATE DOWNSPOUTS, TYP. 4" SANITARY PVC LATERAL 110 LF @ 1.00% CONCRETE SEPTIC HOLDING TANK CONCRETE BOLLARD (3), TYP. SEE DETAIL CONCRETE BOLLARD(2), TYP. SEE DETAIL DOWNSPOUT SPLASH BLOCK, TYP. PROPOSED SITE PLAN 1" = 20'-0" 1 4 C109 5 C109 4 C109 24" ROUND STANDPIPE SEE DETAIL 3 C105 12" APRON END WALL SEE DETAIL 4 C110 3 C110 AND 5 C110 HANDICAP PARKING AREA SEE DETAIL 6 C110 CONCRETE SIDEWALK, TYP. SEE DETAIL 2 C109 HATCHED AREA INDICATES NATIVE SOIL TO REMAIN. CONTRACTOR TO CONSTRUCT SWALE IN NATIVE SOIL AREA THAT DRAINS TO POND. ALL DISTURBED NATIVE SOIL AREAS SHALL BE SEEDED UPON GRADING. BID ALTERNATE #2 IS TO PROVIDE PARKING LOT BASE AGGREGATE PER DETAIL GRAVEL AREA SEE DETAIL 6 C109 TRANSITION BETWEEN GRAVEL SURFACE AND PAVED SURFACE SANITARY LATERAL CLEANOUT SEE DETAIL 7 C109 SEE NOTE 8 STORAGE CONTAINER 6 C109 MOCK BUILDING SEE NOTE 9 180 LF - 6 IN PVC PIPE @ 0.25% 1 - WYE, 6 IN x 6 IN 1 - 45° BEND, 6 IN 2 - FLOOR DRAINS, 6 IN IFB #24008 - IFC SET 08/25/2023 2'-0" CLEAR OF FENCE 5'-0" MONUMENT SIGN 1'-0" MONUMENT SIGN +/-8'-0" FROM PROPERTY LINE 偡来‹ SIP AMENDMENT 4233 WAUPUN RD PC: 7-2-2024 CASTLE ROCK LAND CO/BLUE MOON HLDGS LLC PO BOX 3808 OSHKOSH WI 54903-3808 LG DEVELOPMENT CORP 3100 E HIGH ST JACKSON MI 49203-3467 CASTLE ROCK LAND SHARON INVEST & HOLDING 3807 STATE ROAD 21 A OSHKOSH WI 54904-9323 GRS LLC 3807 STATE ROAD 21 A OSHKOSH WI 54904-9323 FOX VALLEY TECH COLLEGE PO BOX 2277 APPLETON WI 54912-2277 TOWN OF NEKIMI 3790 PICKETT RD OSHKOSH WI 54904-6208 EAA PO BOX 3086 OSHKOSH WI 54903-3086 GEORGE LEICHTFUSS 4310 WAUPUN RD OSHKOSH WI 54902-9061 BLUE GREEN INVESTMENTS LLC 2255 CLAIRVILLE RD OSHKOSH WI 54904-9082 PATRICK & B D RUEDINGER 4315 WAUPUN RD OSHKOSH WI 54902-9062 Page 10 ACEREAA AV ARBOR EAAAV A S H EEAA A V ACEREAAAV ACEREAA AV STITS RD ACER EAA AV 24TH EAA ST 28TH EAA ST 11TH EAA ST 2ND EAA ST 3RD EAA ST 5TH EAA ST 12TH EAA ST 15TH EAA ST 17TH EAA ST WAUPUN RD W RIPPLE AV Oshkosh City Limit Oshkosh City Limit J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/23/2024 1 in = 420 ft 1 in = 0.08 mi¯4233 WAUPUN RD City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 11 AARR BB OO RR EEAA AA AA VV ASPENASPENEAA AVEAA AV BUTTERNUT EAA AVBUTTERNUT EAA AV CCEE DDAA RREEAAAAAAVV BIRCHBIRCHEAA AVEAA AV AA SS HH EE EE AA AA AA VV BI RC HBIRCHEAA AVEAA AV ACERACEREAA AVEAA AV BB II RR CC HH EE AA AA AA VV 5TH 5TH EAA ST EAA ST 3RD 3RD EAA ST EAA ST 22 77 TT HH EE AA AA SS TT 22 66 TT HH EE AA AA SS TT 3RD 3RD EAA ST EAA ST 22 33 RR DD EE AA AA SS TT 7TH EAA ST 7TH EAA ST 22 55 TT HH EE AA AA SS TT 28TH 28TH EAA ST EAA ST 22 44 TT HH EE AA AA SS TT 22 22 NN DD EE AA AA SS TT SS TT II TT SS RR DD 8TH EAA ST 8TH EAA ST 10TH 10TH EAA ST EAA ST 11TH 11TH EAA ST EAA ST 28TH EAA ST 28TH EAA ST WAUPUN RD W RIPPLE AVW RIPPLE AV S WASHBURN ST P O B E R E Z N Y R D POBEREZNY RD !"#$41 !"#$41 Oshkosh City Limit Oshkosh City Limit Oshkosh City Limit Oshkosh City Limit I-PD SMU SMU-PD SMU-PD UI-PD J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/23/2024 1 in = 800 ft 1 in = 0.15 mi¯4233 WAUPUN RD City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 12 ACEREAA AV A S H EEAA A V ACEREAA AV STITS RD ACEREAA AV A R B O REAAA V 24TH EAA ST22ND EAA ST 10TH EAA ST 28TH EAA ST 3RD EAA ST 5TH EAA ST 11TH EAA ST 12TH EAA ST 15TH EAA ST 17TH EAA ST WAUPUN RD W RIPPLE AV J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/23/2024 1 in = 400 ft 1 in = 0.08 mi¯4233 WAUPUN RD City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 13 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-383 Grant Underground Electric Easement at 3280 Compass Way (City Transload Facility) to Wisconsin Public Service Corporation (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The subject property is a City-owned parcel located on the east side of Compass Way within the Southwest Industrial Park and is the location of the City's transload facility. The surrounding area is predominantly agricultural in use and is prepped for future industrial uses as recommended by the City's Comprehensive Plan. WPS is requesting this easement to install electrical service to the transload terminal. This will connect from WPS's facilities to the west within a separate easement area granted by the City in 2014. A N A L Y SI SANALYSIS The proposed easement is located along the north side of the City's property. The easement will commence from an existing private utility easement to the west. The easement is proposed to be 12 feet wide by approximately 160 feet long and 1,920 square feet (0.44 acres) in area. The wording in the easement document will allow WPS to access the property, install underground electric lines and related infrastructure, and maintain or replace its facilities as needed. The easement is subject to the conditions and restrictions listed in the easement agreement. The City Attorney's Office is coordinating with the Department of Community Development and WPS and has prepared a draft of the easement documents. The signed easement agreement will be recorded at the Winnebago County Register of Deeds upon approval by the Common Council. REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended approval of the requested easement at 3280 Compass Way (City Transload Facility) on July 2, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments Res 24-383 Grant Easement - 3280 Compass Way 7/9/2024 24-383 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE UNDERGROUND ELECTRIC EASEMENT AT 3280 COMPASS WAY (CITY TRANSLOAD FACILITY) TO WISCONSIN PUBLIC SERVICE CORPORATION INITIATED BY : CITY OF OSHKOSH BE IT RESOLVED by the Common Council of the City of Oshkosh that the City hereby grants an underground electric easement to Wisconsin Public Service Corporation at 3280 Compass Way, and the proper City officials are authorized and directed to execute any and all documents necessary for purposes of same. ITEM: GRANT UNDERGROUND ELECTRIC EASEMENT AT 3280 COMPASS WAY (CITY TRANSLOAD FACILITY) TO WISCONSIN PUBLIC SERVICE CORPORATION Plan Commission Meeting of July 2, 2024. GENERAL INFORMATION Applicant/Owner: City of Oshkosh Actions Requested: The City of Oshkosh requests to grant an underground electric easement to Wisconsin Public Service Corporation on City-owned land at 3280 Compass Way. Applicable Ordinance Provisions: N/A Property Location and Background Information: The subject property is a City-owned parcel located on the east side of Compass Way within the Southwest Industrial Park and is the location of the City’s transload facility. The surrounding area is predominantly agricultural in use and is prepped for future industrial uses as recommended by the City’s Comprehensive Plan. WPS is requesting this easement to install electrical service to the transload terminal. This will connect from WPS’s facilities to the west within a separate easement area granted by the City in 2014. ANALYSIS The proposed easement is located along the north side of the City’s property. The easement will commence from an existing private utility easement to the west. The easement is proposed to be 12 feet wide by approximately 160 feet long and 1,920 square feet (0.44 acres) in area. Wording in the easement document will allow WPS to access the property, install underground electric lines and related infrastructure, and maintain or replace its facilities as needed. The easement is subject to conditions and restrictions listed in the easement agreement. The City Attorney’s Office is coordinating with the Department of Community Development and WPS, and has prepared a draft of the easement documents. The signed easement agreement will be recorded at the Winnebago County Register of Deeds upon approval by the Common Council. RECOMMENDATION/CONDITIONS Staff recommends approval of the granting of the proposed electric easement at 3280 Compass Way to Wisconsin Public Service Corporation as requested. Plan Commission recommends approval of approval of the granting of the proposed electric easement at 3280 Compass Way to Wisconsin Public Service Corporation on July 2, 2024. The following is Plan Commission’s discussion on the item. Site Inspections Report: No Commissioner reported visiting the site. Staff report accepted as part of the record. The City of Oshkosh requests to grant an underground electric easement to Wisconsin Public Service Corporation (WPS) on City-owned land at 3280 Compass Way. Mr. Nau presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The subject property is a City-owned parcel located on the east side of Compass Way within the Southwest Industrial Park and is the location of the City’s transload facility. The surrounding area is predominantly agricultural in use and is prepped for future industrial uses as recommended by the City’s Comprehensive Plan. WPS is requesting this easement to install electrical service to the transload terminal. This will connect from WPS’s facilities to the west within a separate easement area granted by the City in 2014. The proposed easement is located along the north side of the City’s property. The easement will commence from an existing private utility easement to the west. The easement is proposed to be 12 feet wide by approximately 160 feet long and 1,920 square feet (0.44 acres) in area. Wording in the easement document will allow WPS to access the property, install underground electric lines and related infrastructure, and maintain or replace its facilities as needed. The easement is subject to conditions and restrictions listed in the easement agreement. The City Attorney’s Office is coordinating with the Department of Community Development and WPS, and has prepared a draft of the easement documents. The signed easement agreement will be recorded at the Winnebago County Register of Deeds upon approval by the Common Council. Mr. Perry opened up technical questions to staff. Mr. Perry opened public comment and asked if the applicant wanted to make any statements. Mr. Perry asked if any members of the public wished to speak. Mr. Perry closed public comment. There was no closing statement from the applicant. Motion by Davey to adopt the findings and recommendation as stated in the staff report. Seconded by Kiefer. Mr. Perry asked if there was any discussion on the motion. Motion carried 9-0. **Te m p o r a r y E x h i b i t * * **Fi n a l E x h i b i t w i l l b e s e n t f o r a p p r o v a l a t a l a t e r d a t e * * EXHIBIT "A" NOT TO SCALE FOR REFERENCE ONLY 12 FOOT WIDE EASEMENT Page 3 A T L A S A V G L O B A L P K W Y CO M P A S S W AY J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/20/2024 1 in = 220 ft 1 in = 0.04 mi¯ City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 4 MORNINGSTAR LA G L O B A L P K W Y TRANSIT DR ATL A S A V M E A D O W P A R K D R C O M P A SS W A Y C OMPASSWAY ·$91 Oshkosh City LimitOshkosh City Limit HI HI-PD I I MR-12 MR-12 MR-12-PDNMU RH SMU-PD SR-3 SR-5 SR-5 J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/20/2024 1 in = 600 ft 1 in = 0.11 mi¯ assumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 5 A T L A S A V G L O B A L P K W Y CO M P A S S W AY J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/20/2024 1 in = 220 ft 1 in = 0.04 mi¯ City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 6 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-384 Approve General Development Plan Amendment and Specific Implementation Plan Amendment for a Townhome Development between 1100 West 20th Avenue and 1020 West 20th Avenue (Parcel 130711201) (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The subject site consists of a 1.52-acre vacant lot on the north side of West 20th Avenue, west of Knapp Street. The site is zoned Neighborhood Mixed Use District with Planned Development Overlay (NMU-PD). The surrounding area consists of residential uses to the north, east, and west along with commercial uses along West 20th Avenue and airport related uses on the south side of West 20th Avenue. A Planned Development was approved for the site in 2005 which included a total of 19 condominium units. A N A L Y SI SANALYSIS The applicant is proposing an attached single-family condominium complex, which will include three townhouse style buildings with a total of 18 units. The proposed 18 units result in a density of 11.8 units per acre, exceeding the intended maximum density of 10 units per acre for single-family homes in the NMU district. Staff is supportive of a base standard modification (BSM) to allow the increased density, as the proposed development will have a slight reduction in density from the previously approved Planned Development. As proposed, two of the townhome buildings will have 5 units, and one of the buildings will have 8 units. The NMU district allows townhomes of 3-4 units per building. A BSM is required to allow these buildings, as 5-8 unit townhouses are not permitted in the NMU district. Staff is supportive of this BSM request as the proposed buildings are consistent with neighboring condo buildings to the west, which include 5-8 unit buildings. The proposed townhome sizes are scaled appropriately to the surrounding area as compared to the previously approved Planned Development which had all 19 units within one building. As proposed, two of the townhome buildings will have 5 units, and one of the buildings will have 8 units. The NMU district allows townhomes of 3-4 units per building. A BSM is required to allow these buildings, as 5-8 unit townhouses are not permitted in the NMU district. Staff is supportive of this BSM request as the proposed buildings are consistent with neighboring condo buildings to the west, which include 5-8 unit buildings. The proposed townhome sizes are scaled appropriately to the surrounding area as compared to the previously approved Planned Development which had all 19 units within one building. B OA RD /COM M I SSI ON I N FORM A TI O NBOARD/C O M M I SSI O N I N FO RM A TI O N The July 2, 2024 Plan Commission meeting involved discussion related to existing trees along the north property line and traffic concerns. During the hearing, two individuals spoke regarding the request. The comments included a request to preserve existing trees along the north property line on private property as it relates to placement of a fence and access to an existing transformer. The applicant stated he will work with the neighbor regarding fencing placement and the development should not affect access to the existing transformer. The attached minutes provide further information related to their comments. FI SC A L I M P A CTFISCAL I M P A C T Approval of this may result in an increase in the assessed property value for the site. The applicant is anticipating spending approximately $4.5 million on the proposed project. REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended approval of the requested General Development Plan Amendment and Specific Implementation Plan Amendment for a Townhome Development between 1100 West 20th Avenue and 1020 West 20th Avenue (parcel 1307110201) with findings and conditions on July 2, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments Res 24-384 GDP Amendment & SIP 0 W 20th Ave 7/9/2024 24-384 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE GENERAL DEVELOPMENT PLAN AMENDMENT AND SPECIFIC IMPLEMENTATION PLAN AMENDMENT FOR A TOWNHOME DEVELOPMENT BETWEEN 110 WEST 20TH AVENUE AND 1020 WEST 20TH AVENUE (PARCEL 1307110201) INITIATED BY : AMERICAN ARCHITECTURAL GROUP, INC. PLAN COMMISSION RECOMMENDATION: Approved WHEREAS, the Plan Commission finds that the General Development Plan Amendment and Specific Implementation Plan Amendment for a townhome development between 110 West 20th Avenue and 1020 West 20th Avenue, Parcel 1307110201, is consistent with the criteria established in Section 30-387 of the Oshkosh Zoning Ordinance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that a General Development Plan Amendment and Specific Implementation Plan Amendment for a townhome development between 110 West 20th Avenue and 1020 West 20th Avenue, Parcel 1307110201, per the attached, is hereby approved, with the following findings: The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. 1. The proposed Planned Development project is consistent with the City’s Comprehensive Plan and other area plans. (It is the responsibility of the City to determine such consistency.) 2. The proposed Planned Development project would maintain the desired relationships between land uses, land use densities and intensities, and land use impacts in the environs of the subject site. 3. Adequate public infrastructure is or will be available to accommodate the range of uses being proposed for the Planned Development project, including but not limited to public sewer and water and public roads. 4. The proposed Planned Development project will incorporate appropriate and adequate buffers and transitions between areas of different land uses and development densities/intensities. 5. The proposed architecture and character of the proposed Planned Development project is compatible with adjacent/nearby development. 6. The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. 7. The proposed Planned Development project will produce significant benefits in terms of environmental design and significant alternative approaches to addressing development performance that relate to and more than compensate for any requested exceptions/base standard modifications variation of any standard or regulation of this Chapter. BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the following are conditions of approval for a General Development Plan Amendment and Specific Implementation Plan Amendment for a townhome development between 110 West 20th Avenue and 1020 West 20th Avenue, Parcel 1307110201: Base Standard Modification (BSM) to allow 5-8 unit townhouses.1. BSM for increased impervious surface ratio to 61.52%.2. BSM to allow increased lot density to 3,675 sq. ft. per dwelling unit.3. BSM to allow a multi-family use with 0 bicycle parking spaces.4. BSM to allow a multi-family use without a pedestrian and bicycle access.5. BSM to allow reduced outdoor recreation space to 250 sq. ft.6. BSM to allow reduced street frontage landscaping to 0 points.7. Final landscaping and lighting plans shall be reviewed and approved by the Department of Community Development. 8. ITEM: GENERAL DEVELOPMENT PLAN AMENDMENT & SPECIFIC IMPLEMENTATION PLAN AMENDMENT FOR A TOWNHOME DEVELOPMENT BETWEEN 1100 WEST 20TH AVENUE & 1020 WEST 20TH AVENUE (PARCEL 1307110201) Plan Commission Meeting of July 2, 2024. GENERAL INFORMATION Applicant: American Architectural Group, Inc. Property Owner: Intrepid Investments, LLC Action(s) Requested: The applicant requests approval of a General Development Plan Amendment and Specific Implementation Plan Amendment for a townhome development between 1100 West 20th Avenue and 1020 West 20th Avenue, parcel 1307110201. Applicable Ordinance Provisions: Planned Development standards are found in Section 30-387 of the Zoning Ordinance. Property Location and Background Information: The subject site consists of a 1.52-acre vacant lot on the north side of West 20th Avenue, west of Knapp Street. The site is zoned Neighborhood Mixed Use District with Planned Development Overlay (NMU-PD). The surrounding area consists of residential uses to the north, east, and west along with commercial uses along West 20th Avenue and airport related uses on the south side of West 20th Avenue. The 2040 Comprehensive Land Use Plan recommends Neighborhood Commercial use for the subject area. On August 9, 2005, Common Council approved a Planned Development for a condominium complex consisting of a 2-story structure containing 19 dwelling units. However, the approved development was never constructed. Subject Site Existing Land Use Zoning Vacant NMU-PD Recognized Neighborhood Organizations N/A Adjacent Land Use and Zoning Existing Uses Zoning North Single-family residential SR-5 South Airport & Commercial I East Multi-family residential NMU West Multi-family residential NMU Comprehensive Plan Land Use Recommendation Land Use 2040 Comprehensive Land Use Recommendation Neighborhood Commercial ANALYSIS Use The applicant is proposing an attached single family condominium complex, which will include three townhouse style buildings with a total of 18 units. The proposed 18 units results in a density of 11.8 units per acre, exceeding the intended maximum density of 10 units per acre for single family homes in the NMU district. Staff is supportive of a base standard modification (BSM) to allow the increased density as the proposed development will have a slight reduction in density from the previously approved Planned Development, which had 19 units. As proposed, two of the townhome buildings will have 5 units and one of the buildings will have 8 units. The NMU district allows townhomes of 3-4 units per building. A BSM is required to allow these buildings as 5-8 unit townhouses are not permitted in the NMU district. Staff is supportive of this BSM request as the proposed buildings are consistent with neighboring condo buildings to the west, which include 5-8 unit buildings. The proposed townhome sizes are scaled appropriately to the surrounding area as compared to the previously approved Planned Development which had all 19 units within one building. A neighborhood meeting was held on June 10, 2024. Neighbors in attendance were generally supportive of the proposed development. Comments at the meeting included concerns regarding storm water management, preservation of trees on a neighboring property, and request for fencing along the east property line. The applicant has agreed to provide fencing along the east property line to match proposed fencing along the north property line. Site Design/Access The proposed site will utilize an existing shared access drive off of West 20th Avenue. The applicant is providing 18 garage parking spaces and 36 driveway spaces to meet parking requirements. Proposed setbacks are compliant with NMU district requirements. Required Provided Parking Spaces Minimum: 18 56 Impervious Surface Maximum: 50% of lot 61.52% of lot Density Maximum: 9.2 Dwelling Units 18 Dwelling Units Minimum Provided Side Setback (south) 7.5 ft. 25 ft. Side Setback (east) 7.5 ft. 7.5 ft. Side Setback (west) 7.5 ft. 7.5 ft. Rear Setback (north) 25 ft. 25 ft. The applicant is requesting a BSM to allow increased impervious surface ratio to 61.52% of the lot, where code allows a maximum of 50% of the lot in the NMU district. The previously approved plan for the site had an impervious surface ratio of 55%. Staff is supportive of the relatively minor increase in impervious surface as it is necessary to accommodate footprints of three small townhouse buildings, as compared to the previously approved one larger multi- family building site. This serves to provide buildings that are scaled more consistently with neighboring residential properties. The applicant is also requesting a BSM to allow the site to have 3,675 sq. ft. per dwelling unit, where code requires 7,200 sq. ft. per dwelling unit. Based on the square footage of the site, the applicant is allowed a maximum of 9.2 units and are proposing 18 units. As previously noted, staff is supportive of the proposed density as it is a reduction from the previously approved plan. Refuse enclosures are not included on the site as the applicant has stated that all units will have their own garbage and recycling dispensers. The applicant is requesting a BSM to waive the bicycle parking requirement of 5% of vehicle parking spaces (6). They are also requesting to waive the requirement for a pedestrian/bicycle access to the site. Staff is supportive of both of these BSM requests as each unit will have a garage and two driveway parking spaces to accommodate bicycle parking. The existing shared driveway access to the site leaves minimal space for an adjacent onsite pedestrian/bicycle access. Code requires recreation area for multi-family developments at a minimum of 200 sq. ft. plus 25 sq. ft. per bedroom, for a total of 1,400 sq. ft. of recreation area. The applicant is requesting a BSM to allow reduction of recreation area as only 250 sq. ft. of designated recreation area (swing set, sand box, picnic table) is being provided. The applicant notes that each unit will have their own 80 sq. ft. concrete patio (1,440 sq. ft. total) and there will also be miscellaneous grass areas for recreation. Staff is supportive of the BSM request as the patio areas and open greenspace will serve to meet outdoor recreational needs for the site. Signage The applicant is not proposing signage for the site. Landscaping Building Foundation The building foundation landscaping point requirement of 40 landscaping points per 100 linear feet of building foundation is being met for each of the buildings. Paved Area The paved area requirement of 50 landscaping points per 10 parking stalls or 10,000 sq. ft. of paved area is being met. The code further specifies 30% of all points will be devoted to tall trees and 40% will be devoted to shrubs. Both of these requirements are being met. The plan is also meeting the requirement that a deciduous tree be planted at all parking row ends. Street Frontage Code requires 100 landscaping points per 100 feet of right-of-way. The existing shared driveway encompasses most of the front property line width, leaving minimal area for street frontage plantings. Staff is recommending a BSM to waive the street frontage landscaping requirement. Yards Code requires 20 landscaping points per 1,000 sq. ft. of gross floor area. The provided yard landscaping points exceed this requirement. Bufferyards A 0.2 opacity bufferyard is required along the neighboring Single Family Residential -5 (SR-5) zoned properties to the north of the site. The applicant is providing a 25’ wide bufferyard along the north property line along with a 6’ solid fence to meet the bufferyard requirement. Although there is no bufferyard requirement along the east property line as it is abutting an NMU zoned property, the applicant is providing 6’ solid fencing along the east property line per request from the neighboring property owners. Storm Water Management/Utilities The Department of Public Works has reviewed the plans and noted that final submitted plans are required to be in full compliance with the requirements of the City of Oshkosh Municipal Code Chapter 14 for storm water management. Site Lighting The applicant submitted a photometric plan for the site. The lighting levels meet the .4 foot- candle minimum requirement for parking and drive areas, while not exceeding the maximum of .5 foot-candles of light trespass at the property lines. The proposed 15’ light poles are under the maximum light fixture mounting height of 23’ (including 3’ base) for the NMU district and will have full cut-off fixtures per lighting code requirements. The fixtures must be shielded so that the lighting elements are not visible from neighboring residential properties. This will be verified during Site Plan Review. Building Facades 5-unit Townhouse building elevations 8-unit Townhouse building elevations The proposed townhomes are two-story buildings with the exterior consisting primarily of vinyl and vinyl board and batten siding. The inclusion of dormers, varying roof heights, and variation of window placement provide building articulation. The proposed elevations are meeting multi-family residential design standards. Overall Site The applicant is requesting BSMs for increased density and impervious surfaces, reduction of recreation area, and waiving bicycle parking, pedestrian access, and street frontage landscaping requirements. Staff is supportive of these BSMs as it will result in a more compatible development with surrounding properties than the previously approved development. To offset the requested BSMs, the applicant has provided 129% of the required landscaping points as well as additional 6’ solid fencing along the east property line. Staff is comfortable that the applicant has adequately offset the requested BSMs. FINDINGS/RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for a Planned Development district, staff recommends the Plan Commission consider findings based on the criteria established by Chapter 30-387 (C)(6): (a) The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. (b) The proposed Planned Development project is consistent with the City’s Comprehensive Plan and other area plans. (It is the responsibility of the City to determine such consistency.) (c) The proposed Planned Development project would maintain the desired relationships between land uses, land use densities and intensities, and land use impacts in the environs of the subject site. (d) Adequate public infrastructure is or will be available to accommodate the range of uses being proposed for the Planned Development project, including but not limited to public sewer and water and public roads. (e) The proposed Planned Development project will incorporate appropriate and adequate buffers and transitions between areas of different land uses and development densities/intensities. (g) The proposed architecture and character of the proposed Planned Development project is compatible with adjacent/nearby development. (h) The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. (i) The proposed Planned Development project will produce significant benefits in terms of environmental design and significant alternative approaches to addressing development performance that relate to and more than compensate for any requested exceptions/base standard modifications variation of any standard or regulation of this Chapter. Staff recommends approval of the General Development Plan Amendment and Specific Implementation Plan Amendment with the findings listed above and the proposed following conditions: 1. Base Standard Modification (BSM) to allow 5-8 unit townhouses. 2. BSM for increased impervious surface ratio to 61.52%. 3. BSM to allow increased lot density to 3,675 sq. ft. per dwelling unit. 4. BSM to allow a multi-family use with 0 bicycle parking spaces. 5. BSM to allow a multi-family use without a pedestrian and bicycle access. 6. BSM to allow reduced outdoor recreation space to 250 sq. ft. 7. BSM to allow reduced street frontage landscaping to 0 points. 8. Final landscaping and lighting plans shall be reviewed and approved by the Department of Community Development. Plan Commission recommends approval of the requested General Development Plan Amendment and Specific Implementation Plan Amendment with the findings and conditions for a townhome development between 1100 West 20th Avenue and 1020 West 20th Avenue, parcel 1307110201, on July 2, 2024. The following is Plan Commission’s discussion on the item. Site Inspections Report: Mr. Perry, Ms. Propp, Mr. Ulrich, Council Member Nichols, Mr. Lowenstein and Ms. Scheuermann reported visiting the site. Staff report accepted as part of the record. The applicant requests approval of a General Development Plan Amendment and Specific Implementation Plan Amendment for a multi-family development at 0 West 20th Avenue, parcel 1307110201. Mr. Slusarek presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The subject site consists of a 1.52-acre vacant lot on the north side of West 20th Avenue, west of Knapp Street. The site is zoned Neighborhood Mixed Use District with Planned Development Overlay (NMU-PD). The surrounding area consists of residential uses to the north, east, and west along with commercial uses along West 20th Avenue and airport related uses on the south side of West 20th Avenue. The 2040 Comprehensive Land Use Plan recommends Neighborhood Commercial use for the subject area. On August 9, 2005, Common Council approved a Planned Development for a condominium complex consisting of a 2-story structure containing 19 dwelling units. However, the approved development was never constructed. Staff recommends approval of the GDP and SIP amendment with the findings and conditions listed in the staff report. Mr. Perry opened up technical questions to staff. Mr. Lowenstein asked if the regulations from the 2005 approval have changed. Mr. Slusarek said that the regulations have changed, but overall, it was a different development. The approval from 2005 was a single building with 19 units, and this request is three smaller buildings. Council Member Nichols asked if this developer is the same developer from 2005. Mr. Slusarek said it is a new developer. Mr. Ulrich asked if there is a concern of the flow of traffic since there is only one lane coming in and out of 20th Avenue. Mr. Slusarek said that there haven’t been additional concerns versus what was previously approved, and this is an allowable land use in the zoning district. Ms. Scheuermann asked if the makeup of the units were different, if the outdoor recreational space would be different. Mr. Slusarek said that they looked at how much area was available, and with the patios, that gave them enough space being comparable with what code would require for overall recreation space. They are condo units and each unit has it’s own patio space. Mr. Perry opened public comment and asked if the applicant wanted to make any statements. Mr. Perry asked if any members of the public wished to speak. Randy Schmiedel; 230 Ohio St, and Scott Kintopf; 3350 S River Rd, West Bend, WI, made themselves available for questions. Brian Frank; 1095 W 19th Ave, had concerns of what would happen to his trees that border on the east side of the development since they plan on putting up a fence. Ross Kussman; 1115 W 19th Ave, said he has a transformer in the back corner of his lot. He wants to know if he will still be able to access it once construction takes place. Mr. Slusarek said both questions will be deferred to the applicant. Mr. Perry closed public comment. Mr. Schmiedel said that there was a neighborhood meeting in June, and they met with a lot of neighbors and talked about the concerns they had. He said they will have to take a look at the site to see how far Mr. Frank’s tree protrude onto their property. There may be an opportunity to bring the fence back to protect the trees, they don’t want to get rid of perfectly healthy trees. Ms. Davey asked if the trees would be sufficient without the fence. Mr. Schmiedel said it’s possible, but he won’t know until he visits the site and takes a look at the trees. He’s not sure what the city would require if the trees aren’t on their property. Mr. Slusarek said that if the trees are on Mr. Schmiedel’ s property, they will count towards the bufferyard. Mr. Schmiedel said he also sees no reason why Mr. Kussman shouldn’t have access to the transformer on his lot. Ms. Davey stated that she’s not comfortable with the amount of increased hardscape due to the two spaces per unit for parking. This combined with no pedestrian or bike access, it seems like too much and not good for the environment. However, thank you for mitigating it with landscaping. Motion by Davey to adopt the findings and recommendation as stated in the staff report. Seconded by Scheuermann. Mr. Perry asked if there was any discussion on the motion. Ms. Propp said this development is the definition of infill. She stated she had a hard time finding it while driving down 20th Ave. She said it is a tight fit for the number of units. She will support it and hope it works out well. Mr. Lowenstein asked more about the driveway for the development. He said it doesn’t seem safe or accessible. He asked how the city sees that access to a busy road. Mr. Slusarek said there is an existing planned development that could be built today with 19 units. The density has been reviewed as part of the original approval. Both plans were reviewed by the Director of Transportation as part of the site plan review and no concerns were noted. Mr. Kiefer asked if it is a standard road width. Mr. Slusarek said it is about 25-30’. Mr. Ulrich said that he believes the people who live there will go through the parking lot to the east and using either entrance as both an entrance and an exit if it gets to be too busy. Motion carried 9-0. Sign_______ Staff ________ Date Rec’d ________ City of Oshkosh Planned Development Application For General Development Plan or Specific Implementation Plan **PLEASE TYPE OR PRINT USING BLACK INK** APPLICANT INFORMATION Petitioner: _________________________________________________________________________________ Date: ____________ Petitioner’s Address: ________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Status of Petitioner (Please Check): Owner Representative Tenant Prospective Buyer Petitioner’s Signature (required): _______________________________________________________________ Date: ____________ OWNER INFORMATION Owner(s): __________________________________________________________________________________ Date: ____________ Owner(s) Address: __________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Ownership Status (Please Check): Individual Trust Partnership Corporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions or other administrative reasons. Property Owner’s Signature: ___________________________________________________________________ Date: ____________ TYPE OF REQUEST: General Development Plan (GDP) General Development Plan (GDP) Amendment Specific Implementation Plan (SIP) Specific Implementation Plan (SIP) Amendment SITE INFORMATION Address/Location of Proposed Project: __________________________________________________________________________ Proposed Project Type: ________________________________________________________________________________________ Estimated Cost: _______________________________________________________________________________________________ Current Use of Property: ________________________________________________________________Zoning: ________________ Land Uses Surrounding Your Site: North: _________________________________________________________________________ South: _________________________________________________________________________ East: _________________________________________________________________________ West: _________________________________________________________________________ It is recommended that the applicant meet with Planning Services staff prior to submittal to discuss the proposal. Application fees are due at time of submittal. Make check payable to City of Oshkosh. Please refer to the fee schedule for appropriate fee. FEE IS NON-REFUNDABLE For more information please visit the City’s website at https://www.ci.oshkosh.wi.us/CommunityDevelopment/ SUBMIT TO: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, WI 54901 Room 204 PHONE: (920) 236-5059 Email: planning@ci.oshkosh.wi.us American Architectural Group, Inc. - Scott Kintopf 05/20/2024 3350 S. River Road West Bend WI 53095 334-3811 scott@teamaag.net262 Intrepid Investments, LLC - Randy Schmiedel 05/20/2024 230 Ohio Street - Suite 200 Oshkosh WI 54902 230-3802920 rschmiedel@discovery-properties.com 1050 West 20th Avenue Condominiumns 4.5 million Vacant Land NMU-PD Residential - SR-5 Commercial - NMU-PD Residential - NMU Residential - NMU 05/20/2024 05/20/2024 Page 9 2 SUBMITTAL REQUIREMENTS – Must accompany the application to be complete. (Submit only digital files. If file size exceeds 10 mb, please send through a file transfer. Please note at the discretion of Community Development staff may request a hard copy) The following information must be provided in order for the application to be considered complete and able to be scheduled for Plan Commission Review. Please use the checklist below to determine the required information to be submitted at the time of application. If all information below cannot be provided at the time of application, please request a waiver in writing to the Division’s Director or designee. A General Development Plan (GDP) submittal, per Section 30-387(C)(4), shall include the following items (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy): General location map of the subject site depicting: All lands for which the Planned Development is proposed and other lands within 100 feet of the boundaries of the subject property. Current zoning of the subject site and abutting properties, and the jurisdiction(s) that maintains that control. A graphic scale and north arrow. Generalized site plan showing the pattern or proposed land uses, including: General size, shape, and arrangement of lots and specific use areas. Basic street pattern and pattern of internal drives. General site grading plan showing preliminary road grades. Basic storm drainage pattern, including proposed on-site stormwater detention. General location of recreational and open space areas, including designation of any such areas to be classified as common open space. Statistical data, including: Minimum lot sizes in the development. Approximate areas of all lots. Density/intensity of various parts of the development. Building coverage. Landscaping surface area ratio of all land uses. Expected staging. Conceptual landscaping plan. General signage plan. General outline of property owners association, covenants, easements, and deed restrictions. A written description of the proposed Planned Development, including: General project themes and images. The general mix of dwelling unit types and/or land uses. Approximate residential densities and nonresidential intensities. General treatment of natural features. General relationship to nearby properties and public streets. General relationship of the project to the Comprehensive Plan or other area plans. Proposed exceptions from the requirements of the Zoning Ordinance and enhancements that will be provided to compensate for them. Traffic Impact Analysis (TIA), if deemed necessary by the Director of Planning Services, or designee. A Specific Implementation Plan (SIP) submittal, per Section 30-387(C)(5), shall include the following items. Note that the area included in an SIP may be only a portion of the area included in a previously approved GDP (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy): An existing conditions map of the subject site depicting the following: All lands for which the Planned Development is proposed and other lands within 100 feet of the boundaries of the subject site. Current zoning of the subject property and all abutting properties, and the jurisdiction(s) that maintains that control. Existing utilities and recorded easements. All lot dimensions of the subject site. A graphic scale and a north arrow. An SIP map of the proposed site showing at least the following: All property lines and existing and proposed right-of-way lines with bearings and dimensions clearly labeled All required and proposed building setback and offset lines Impervious surface ratio (percentage) Page 10 3 All existing and proposed buildings, structures, and paved areas, including building entrances, walks, drives, decks, patios, fences, walls Location of all outdoor storage and refuse disposal areas and the design and materials used for construction Location and dimension of all on-site parking (and off-site parking provisions if they are to be utilized), including a summary of the number of parking stalls provided per the requirements of Section 30-175 City of Oshkosh Zoning Ordinance Location and dimension of all loading and service areas on the subject property Location, height, design, illumination power and orientation of all exterior lighting on the property including a photometrics plan Location of all exterior mechanical equipment and utilities and elevations of proposed screening devices where applicable (i.e. visible from a public street or residential use or district). Mechanical equipment includes, but is not limited to; HVAC equipment, electrical transformers and boxes, exhaust flues, plumbing vents, gas regulators, generators Proposed grading plan. Specific landscaping plan for the subject site, specifying the location, species, and installation size of plantings. The landscaping plans shall include a table summarizing all proposed species and required and provided landscaping points for all applicable landscaping components (building foundation, paved areas, street frontages, yards, bufferyards). Architectural plans for any nonresidential buildings, multi-family structures, or building clusters, other than conventional single-family or two-family homes on individual lots, in sufficient detail to indicate the floor area, bulk, and visual character of such buildings. The architectural plans shall include a percentage breakdown of exterior materials applied to each building façade. Conceptual Engineering plans for all water and sewer systems, stormwater systems, roads, parking areas, and walkways. Signage plan for the project, including all project identification signs, concepts for public fixtures and signs, and group development signage themes that may or may not vary from City standards or common practices. Any other necessary information as determined during pre-submittal meeting with City staff. Specific written description of the proposed SIP including: Specific project themes and images. Specific mix of dwelling unit types and/or land uses. Specific residential densities and nonresidential intensities as described by dwelling units per acre, and landscaping surface area ratio and/or other appropriate measures of density and intensity. Specific treatment of natural features, including parkland. Specific relationship to nearby properties and public streets. Statistical data on minimum lot sizes in the development, the precise areas of all development lots and pads; density/intensity of various parts of the development; building coverage, and landscaping surface area ratio of all land uses; proposed staging; and any other plans required by Plan Commission. A statement of rationale as to why PD zoning is proposed. This statement shall list the standard zoning requirements that, in the applicant’s opinion, would inhibit the development project and the opportunities for community betterment that are available through the proposed PD project. A complete list of zoning standards that would not be met by the proposed SIP and the location(s) in which such exceptions/base standard modifications would occur and enhancements that will be provided to compensate for them. Phasing schedule, if more than one development phase is intended. Agreements, bylaws, covenants, and other documents relative to the operational regulations of the development and particularly providing for the permanent preservation and maintenance of common open areas and amenities. A written description that demonstrates how the SIP is consistent with the approved GDP and any and all differences between the requirements of the approved GDP and the proposed SIP. Planning Staff may waive certain requirements if deemed not applicable to the project review. I hereby certify that to the best of my knowledge all required application materials are included with this application. I am aware that failure to submit the required completed application materials may result in denial or delay of the application request. Applicant’s Signature (required): _________________________________ Date: _____________________ 05/20/2024 Page 11 Project Narrative This new development will be approximately 18-unit townhouse style homes with 3 separate buildings. Each unit will comprise of 2 bedrooms, 2 bathrooms or 3-bedroom 2.5 bath townhomes with separate entrance to each unit and its own private garage. This neighborhood currently is a mixed-use neighborhood with commercial properties, apartments, condos, and single-family homes to the north of this property. So, we feel this newer style home will fit very well into this area. This development will fill a missing niche in the market and will also be a set of restrictive covenants for this property that each owner will have to comply with! Randy Schmiedel Principal 230 Ohio Street, Suite 200 Oshkosh, WI 54902 Ph: 920-230-3802 Fax: 920-426-4606 www.discovery-properties.com SUBMITTAL \AM-113-24\ 06/07/2024 C1.02 PROPOSED SITE PLAN 12 2 W i s c o n s i n S t r e e t , W e s t B e n d , W I 5 3 0 9 5 26 2 . 3 4 6 . 7 8 0 0 w w w . p a r i s h s e . c o m JDR JDR KJP OS H K O S H C O N D O M I N I U M S 10 5 0 W E S T 2 0 T H A V E N U E OS H K O S H , W I 5 4 9 0 2 0 W 20TH AVE, PARCEL 1307110201 PC: 07-09-2024 OSH POSTL EMP CREDIT UNION 1012 W 20TH AVE OSHKOSH WI 54902-6618 S RENTAL LLC 1010 W 20TH AVE OSHKOSH WI 54902-6618 JAMES PETR 6013 W BLUEMOUND RD MILWAUKEE WI 53213-4180 ALPHA DELTA I LLC PO BOX 620770 MIDDLETON WI 53562-0770 LARRY & AUDREY KORTH 1917 KNAPP ST OSHKOSH WI 54902-6612 STEPHANIE/MICHAEL BROWN 1919 KNAPP ST OSHKOSH WI 54902-6612 ROBERT E TIGERT ETAL 3805 FISK AVE OSHKOSH WI 54904-9017 GREGORY R GUNTHER 1923 KNAPP ST OSHKOSH WI 54902-6612 MICHAEL D/JANET L SOHM 1925 KNAPP ST OSHKOSH WI 54902-6612 DANIEL J/DAWN J STADLER 1927 KNAPP ST OSHKOSH WI 54902-6612 CARL F/BARBARA J SALZER JR 1929 KNAPP ST OSHKOSH WI 54902-6612 ANDY/CHRISANN ANDERSON 1931 KNAPP ST OSHKOSH WI 54902-6612 CAROLE A PATTEN 1933 KNAPP ST OSHKOSH WI 54902-6612 BARBARA S BANDELOW 1935 KNAPP ST OSHKOSH WI 54902-6612 ERNEST/MARGUERITE MAINS 1937 KNAPP ST OSHKOSH WI 54902-6612 EHNERT/KLINGBEIL/ CURTIS/KOPLITZ 1939 KNAPP ST OSHKOSH WI 54902-6612 JAMES/MARY DELIKAT REV TRU 1941 KNAPP ST OSHKOSH WI 54902-6612 PAMELA G BARTOW 1943 KNAPP ST OSHKOSH WI 54902-6612 ROBERT L/SHIRLEY J JACQUES 1945 KNAPP ST OSHKOSH WI 54902-6612 CATHY F NIMMER GERALD F JOHNSON 1947 KNAPP ST OSHKOSH WI 54902-6612 OSH HOUSING AUTHORITY PO BOX 397 OSHKOSH WI 54903-0397 PLANEVIEW APARTMENTS LLC 3762 CANDLISH HARBOR LN OSHKOSH WI 54902-7305 OSH56 LLC/OSH56 C LLC & J 333 BISHOPS WAY STE 160 BROOKFIELD WI 53005-6233 RONALD N VAILLANT TRUST 1035 W 19TH AVE OSHKOSH WI 54902-6603 DIANA MARTIN 1045 W 19TH AVE OSHKOSH WI 54902-6603 RYAN C BIRSCHBACH 1055 W 19TH AVE OSHKOSH WI 54902-6603 JEROME J SCHMELZ 1065 W 19TH AVE OSHKOSH WI 54902-6603 BRIAN S/AMY E FRANK 1095 W 19TH AVE OSHKOSH WI 54902-6603 MELISSA S RUDOLPH 1115 W 19TH AVE OSHKOSH WI 54902-6605 BAUKEN S/TRACY L NOACK 1125 W 19TH AVE OSHKOSH WI 54902-6605 BRUCE J/DEBRA A DUMANN 1135 W 19TH AVE OSHKOSH WI 54902-6605 U S POSTAL SERVICE 1025 W 20TH AVE OSHKOSH WI 54902-6698 WINNEBAGO COUNTY AIRPORT PO BOX 2808 OSHKOSH WI 54903-2808 W 19TH AV W 20TH AV J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/21/2024 1 in = 120 ft 1 in = 0.02 mi¯0 W 20TH AVE,PARCEL 1307110201 City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 16 VIRGINIAN VIRGINIAN ST ST MMAA GG NN OO LL II AA AA VV IINNDDIIGGOO DDRR TA ILWIN D AVTAILWIND AV RUGBY ST APPLE CT W 18TH AV KNAPP ST FLORIDA AV W 19TH AV W 18TH AV SANDERS ST FAIRLAWN ST ERIE AV W 17TH AV ECKARDT CT HARMEL AV W 19TH AV LAAGER LA ORC HARD CT ORCHARD LA SANDERS ST FABRY ST KNAPP ST W 20TH AV W S O UTH P A R K A V HI HI I I MH-9 MR-12 MR-12 NMUNMUNMU-PD SMU SR-5 SR-5 SR-5 SR-9 J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/21/2024 1 in = 500 ft 1 in = 0.09 mi¯0 W 20TH AVE,PARCEL 1307110201 City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 17 W 19TH AV W 20TH AV J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/21/2024 1 in = 100 ft 1 in = 0.02 mi¯0 W 20TH AVE,PARCEL 1307110201 City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 18 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Diane Bartlett, City Clerk D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-385 Appoint 2024-2025 Democratic, Republican & Unaffiliated Election Inspectors for Partisan Primary, August 13, 2024 A t t a chment sAttachments Res 24-385 2024 Poll Workers_REVISED 07/09/2024 24-385 RESOLUTION CARRIED 6-0 PURPOSE: APPOINT DEMOCRATIC, REPUBLICAN & UNAFFILIATED ELECTION INSPECTORS INITIATED BY : MAYOR MATT MUGERAUER WHEREAS, the attached lists of Democratic and Republican Election Inspectors for the City of Oshkosh have been submitted by the respective Democratic Party and Republican Party and said lists are in order; NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the individuals on the attached lists are hereby appointed as Democrat and Republican Election Inspectors for the City of Oshkosh Voting Wards 1 through 24 for all elections in calendar year 2024-2025 pursuant to Section 7.30(4) of the Wisconsin Statutes. District Last First 13 Alvarenga Heather 4 Arthur Robert 2/3 Bakken Mary Ellen 7 Bankerwagner Linda 9 Barlow Sharon 8 Batzner Barbara 2/3 Bennett Diane 6 Berge Doug Pending Training Berge Douglas 1 Borlee Joann 8 Brandt Darlene Pending Training Bromels Catherine 4 Brooks Roberta Pending Training Bruex Don Pending Training Bruex Sally 7 Burroughs Susan 8 Butch Deb 8 Carbaugh Jim 8 Carroll Barbara 11 Cartwright Danny 11 Cleveland Alan Pending Training Coleman Salley Pending Training Cook Vernon 11 Coppage Laura 6 Cross Jane 13 Daniels Carrie Pending Training Degroot William 15 Dekeyser Molly 11 Demler Gayle 5 Dieser Jane 11 Diker Matthew 14 Donnelly Kathleen Pending Training Duncan Mary Pending Training Duncan Steven 12 Ebert Nancy 9 Ellefson David 9 Ellefson Paul 4 Farley Sally 7 Feld Paulette 9 Fredrick Steven 5 Frohn Joyce 5 Gannon Molly 2/3 Gerritsen Paula Pending Training Gleissner Paul 7 Goetsch Lisa Pending Training Goggins Jane 12 Goupell Duane 12 Goupell Viv 10 Graf Alice 11 Griffin Ron 12 Gust Steven 1 Haag Carol 15 Halron Michael 8 Harnish Cynthia Pending Training Heinz Devin 13 Herzog Barb 14 Hill Angela 1 Hipple Peter 10 Holt Carol 1 Holtmeier Carole Pending Training Janas Michael 14 Jannesz Mark 13 Jeffrey Dean 1 Jirovetz Patricia 5 Johnson Jeffery 2/3 Kamp Barbara 4 Karls Peggy 5 Karow Sylvia 9 Kietz Kathy 14 Kinderman Bette 7 Koch Mary Pending Training Kowalkowski Dudtin 9 Kraemer Debra 7 Kragenbrink Terrie 6 Krause Philip Pending Training Kwaterski Jean 12 Lareau Alan 7 Larue Arthur 10 Lindblom Victor 11 Loos Arthur 11 Loos Ragnhild (Roni) Pending Training Lund Brenda 13 Macho John 13 Macho Timothy 6 Maki Ferne 6 Mccarthy Maureen 4 Meyer John 4 Meyer Susan 14 Mikkelsen Jane 12 Monday Linda Pending Training Monroe Claudia 5 Morelli Mary 13 Mueller Richard 11 Mugerauer Tom 5 Naden Harry Pending Training Narel Jean 2/3 O'connor Patrick Pending Training Ohlsson Renny 1 Page-Mausser Linda 13 Panek Susan 5 Panfil Tammy Pending Training Park Shawn 15 Pentz-Long Connie 2/3 Perlewitz Debra 2/3 Petersen Heather 6 Potempa Edward 10 Prue Darrel 10 Prue Karen 7 Reichenberger Jill 4 Reiter Karen 1 Robenolt Patricia Pending Training Rock Patricia 15 Roeske Sharon 14 Russell Karen 2/3 Saari Kathy 8 Sales Mary 5 Salzer Jetta Pending Training Scharpf Sam Pending Training Schedel Susan 2/3 Schettl Cheryl 2&3 Schettl Don Pending Training Schettl Donald 10 Schmidt Laura 6 Schmitz Barbara 4 Schrottky Linda 7 Schultz Carole 15 Shew Barbara Pending Training Snow Jaymie 15 Stadtmueller Judith 12 Stroh Nancy 1 Sturma Randy 2/3 Taylor-Treder Frances 10 Terbest Kelly Pending Training Tondryk Jeanne 7 Tooke Matthew 2/3 Treder Paul 9 Van Aacken Mary 6 Verwiel John 6 Verwiel Mary 10 Weich Diann 1 Weinhold Kathleen Pending Training Weitenbeck Anthony 15 Widzinski Thomas 9 Wilde Nancy 7 Williams Russell 14 Witt Jesse Pending Training Yost Pamela 15 Younger George Pending Training Zink-Robenolt Patricia TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Becca Andraschko, Deputy Clerk D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-386 Approve Agent Change - Dockside Tavern A t t a chment sAttachments Res 24-386 07/09/2024 24-386 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE AGENT CHANGE FOR COMBINATION "CLASS B" BEER/LIQUOR LICENSE INITIATED BY : CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police and Fire Chief, or their respective designees, and a representative of the Winnebago County Health Department have recommended that the following licenses be granted or conditionally granted as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees, or by a representative of the Winnebago County Health Department; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: AGENT CHANGE COMBINATION "CLASS B" BEER/LIQUOR LICENSE (July 10, 2024 - June 30, 2025) Dockside Tavern (Boat Yard Bar & Grill, LLC) 425 Nebraska St, Oshkosh, WI 54901 Agent: Sean Lutgen TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Becca Andraschko, Deputy Clerk D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-387 Approve Agent Change - Sweetwater Performance A t t a chment sAttachments Res 24-387 07/09/2024 24-387 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE AGENT CHANGE FOR CLASS "A" BEER LICENSE INITIATED BY : CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police and Fire Chief, or their respective designees, and a representative of the Winnebago County Health Department have recommended that the following licenses be granted or conditionally granted as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees, or by a representative of the Winnebago County Health Department; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: AGENT CHANGE CLASS "A" BEER LICENSE (July 10, 2024 - June 30, 2025) Sweetwater Performance (Sweetwater Performance Center, LLC) 501 S Main St, Oshkosh, WI 54902 Agent: Sean Lutgen TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Becca Andraschko, Deputy Clerk D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-388 Approve Combination "Class B" Beer/Liquor License Surrender and Approve Issuance of Combination "Class B" Beer/Liquor License - Delta Family Restaurant A t t a chment sAttachments Res 24-388 07/09/2024 24-388 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE COMBINATION "CLASS B" BEER/LIQUOR LICENSE SURRENDER AND APPROVE ISSUANCE OF COMBINATION "CLASS B" BEER/LIQUOR LICENSE INITIATED BY : CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police, or their respective designees, have conducted the necessary investigation of the following licenses as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees, or by a representative of the Winnebago County Health Department; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: COMBINATION "CLASS B" BEER/LIQUOR LICENSE SURRENDER CURRENT LICENSE HOLDER: Delta Restaurant (Delta Restaurant of Oshkosh Inc).......515 N Sawyer St NEW APPLICANT/SURRENDERED TO: Delta Family Restaurant (Lalita Enterprises LLC)......515 N Sawyer St COMBINATION "CLASS B" BEER/LIQUOR LICENSE (JULY 10, 2024 - JUNE 30, 2025) NAME, ADDRESS, AND LOCATION OF PREMISES: Delta Family Restaurant (Lalita Enterprises LLC)......515 N Sawyer St Agent: Lalita Khanal, 602 W Bent Ave, Oshkosh, WI 54901 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Becca Andraschko, Deputy Clerk D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-389 Approve Original Combination "Class A" Beer/Liquor License for La Patrona Mexican Market (242 Wisconsin St) A t t a chment sAttachments Res 24-389 07/09/2024 24-389 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ORIGINAL COMBINATION "CLASS A" BEER/LIQUOR LICENSE - LA PATRONA MEXICAN MARKET INITIATED BY : CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police, or their respective designees, have conducted the necessary investigation of the following licenses as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees, or by a representative of the Winnebago County Health Department; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: COMBINATION "CLASS A" BEER/LIQUOR LICENSE (JULY 9, 2024 - JUNE 30, 2025) NAME, ADDRESS, AND LOCATION OF PREMISES La Patrona Mexican Market (La Patrona Mexican Market LLC)......242 Wisconsin St Agent: Christian Sandoval, 2625 Wisconsin St, Oshkosh, WI 54901 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Becca Andraschko, Deputy Clerk D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-390 Approve Renewal Liquor Licenses A t t a chment sAttachments Res 24-390 07/09/2024 24-390 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE RENEWAL LIQUOR LICENSES INITIATED BY : CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police, or their respective designees, have conducted the necessary investigation of the following licenses as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees, or by a representative of the Winnebago County Health Department; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: COMBINATION "CLASS B" FERMENTED MALT / LIQUOR LICENSE (JULY 10, 2024 through JUNE 30, 2025) NAME, ADDRESS, AND LOCATION OF PREMISES A Crossroads Chance (A Crossroads Chance LLC) - 800 Oregon St Agent: Nicole Holz, 106 E Huron St #B, Berlin, WI 54923 Oshkosh Arena (Fox Valley Pro Basketball Inc) - 1212 S Main St Agent: Paul Swanson, 5172 Island View Dr, Oshkosh, WI 54901 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Becca Andraschko, Deputy Clerk D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-391 Approve Special Class "B" Licenses A t t a chment sAttachments Res 24-391 07/09/2024 24-391 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE SPECIAL CLASS "B" LICENSES INITIATED BY : CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews required by city ordinance have been completed; and NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: SPECIAL CLASS "B" LICENSES ORGANIZATION, EVENT NAME, DATE, TIME, LOCATION, AND PERSON IN CHARGE: Trinity Lutheran School and Church Event Name: Waterfest July 18, 2024 from 4:00pm to 11:00pm Location: Leach Amphitheater, 303 Ceape Ave, Oshkosh, WI 54901 Person in Charge: Joe Reinl Oshkosh Child Development Center Event Name: OCDC July 13, 2024 from 7:00pm to 11:59pm Location: 705 Oregon St, Oshkosh, WI 54902 Person in Charge: Doug Post TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Ord 24-392 Approve Boschwitz II Annexation from the Town of Oshkosh, West Side of the 2900 Block of Vinland Street (Town Parcels 018005101 and 018005301) (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The city is requesting approval of an annexation of two lots (unplatted land, Parcels 018005101 and 018005301) totaling approximately 31.284 acres located on the west side of Vinland Street, approximately ¼ mile south of West Fernau Avenue, and immediately north of the Canadian and Northwestern rail spur lines. The land is undeveloped and is approximately 575 feet wide by 2,580 feet deep. The subject site is predominantly vacant and being farmed. The property has a Town of Oshkosh Light Industrial District (M-1) and Winnebago County I-1 Light Industrial District with shoreland zoning designation. The surrounding area has a wide range of uses, including industrial to the north, the rail spur and undeveloped lands to the south, and industrial to the east and west. The property will be annexed with a temporary and permanent zoning of Heavy Industrial District (HI), which is consistent with the Comprehensive Plan's Industrial land use recommendation. A N A L Y SI SANALYSIS In 2003, the City consulted with Foth & Van Dyke to prepare the Northwest Industrial Park Expansion Area Site Master Plan. This plan was created to analyze the general area and conceptualize future land uses and infrastructure needs to expand the park. In 2009, the City purchased approximately 83 acres of the former Boschwitz Farm property for future park expansion based on the recommendations in the Plan. Its location, south of and adjacent to the existing park with the existing rail access, made this a logical area for expansion. There were no immediate needs or prospects for development on the land, so it remained in the Town of Oshkosh. There has been some recent interest in the development of this area, which has prompted this annexation request. The Comprehensive Plan designates this area appropriate for Industrial land uses which is consistent with the proposed Heavy Industrial District zoning designation. FI SC A L I M P A CTFISCAL I M P A C T The subject area is owned by the City of Oshkosh and is intended to be sold for development. Future development should lead to an increase in the assessed value of the property. REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended approval of the annexation, as requested, on June 4, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments Ord 24-392 Exhibit A for Ord 24-392 Boschwitz II Annexation 7/9/2024 24-392 ORDINANCE SECOND READING 6/25/2024 24-366 ORDINANCE FIRST READING CARRIED 6-0 PURPOSE: APPROVE BOSCHWITZ II ANNEXATION FROM THE TOWN OF OSHKOSH, WEST SIDE OF THE 2900 BLOCK OF VINLAND STREET (TOWN PARCELS 018005101 AND 018005301) INITIATED BY : CITY OF OSHKOSH PLAN COMMISSION RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY ANNEXING CERTAIN TERRITORY TO THE CITY OF OSHKOSH AND SPECIFICALLY TO THE 12TH WARD OF SAID CITY. The Common Council of the City of Oshkosh do ordain as follows: WHEREAS, an annexation petition duly circulated has heretofore been signed by the owners of all the real property within such territory and all of the electors residing in said territory; and WHEREAS, Section 66.0217(2) of the Wisconsin Statutes allows for a petition to be filed without a notice of intention to circulate in an annexation by unanimous approval; and WHEREAS, said annexation petition together with a description of the territory to be annexed and a scale map showing the boundaries of such territory and its relation to the municipalities involved, having been filed with the City Clerks of the City of Oshkosh and the Town of Oshkosh; and WHEREAS, a copy of said annexation petition together with a description of the territory to be annexed and a scale map having been mailed to the affected municipal and school district clerks and the State of Wisconsin Department of Administration within five (5) days of the filing of said petition; and WHEREAS, not more than one hundred twenty (120) days have lapsed since the filing of the annexation petition; and WHEREAS, the State of Wisconsin Department of Administration has issued its opinion that the annexation is in the public interest; and WHEREAS, the petitioners have requested that the annexation ordinance temporarily designate the classification of the annexed area for zoning purposes; and WHEREAS, the Plan Commission of the City of Oshkosh is recommending that said property be temporarily and permanently zoned as follows: Heavy Industrial District (HI) NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Oshkosh as follows: SECTION 1. The following described territory, pursuant to a duly circulated and filed annexation petition for SECTION 1. The following described territory, pursuant to a duly circulated and filed annexation petition for direct annexation, is hereby annexed to and made part of the City of Oshkosh, a municipal corporation located in Winnebago County, more specifically to the 12th Ward of said City and subject to Wisconsin Statutes and the amendments as described in the attached "Exhibit A". SECTION 2. Sections 1-28 and 1-29 of the Oshkosh Municipal Code pertaining to Boundaries and Benchmarks are hereby amended so as to reflect the provisions of this Ordinance and the proper City officials are hereby authorized and directed to make such changes. SECTION 3. The proper City officials are hereby authorized and directed to comply with the following requirements of Section 66.0217(9) of the Wisconsin Statutes and the City Clerk shall give written notice to the appropriate Town Clerk of the acceptance of the annexation petition and the adoption of this Ordinance. SECTION 4. Said property hereinabove described is hereby temporarily and permanently zoned as follows: Heavy Industrial District (HI) SECTION 5. This Ordinance shall be in full force and effect from and after its passage and publication. SECTION 6. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #24-392 APPROVE BOSCHWITZ II ANNEXATION FROM THE TOWN OF OSHKOSH, WEST SIDE OF THE 2900 BLOCK OF VINLAND STREET (TOWN PARCELS 018005101 AND 018005301) on July 9, 2024. The Ordinance annexed property to the City of Oshkosh. The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue, and on the City's website: www.oshkoshwi.gov. City Clerk's phone: (920) 236-5011. "EXHIBIT A" BOSCHWITZ II ANNEXATION FROM THE TOWN OF OSHKOSH BEING THAT PART OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ AND THE SOUTHWEST ¼ OF THE SOUTHWEST ¼ OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN, BOUNDED AND DESCRIBED AS FOLLOWS: COMMENCING FROM THE SOUTH QUARTER CORNER OF SAID SECTION 2; THENCE N00°18’02”W, 100.01 FEET ALONG THE EAST LINE OF THE SOUTHWEST ¼ OF SAID SECTION 2; THENCE S89°05’03”W, 30.27 FEET TO A POINT ON THE WEST LINE OF VINLAND STREET AND THE POINT OF BEGINNING; THENCE CONTINUING S89°05’03”W, 2,583.99 FEET TO A POINT ON THE WEST LINE OF SAID SECTION 2; THENCE N00°03’28”E, 374.20 FEET ALONG SAID WEST LINE; THENCE N89°05’12”E, 660.17 FEET; THENCE N42°17’38”W, 62.22 FEET TO THE BEGINNING OF A 200.00-FOOT RADIUS CURVE CONCAVE TO THE NORTHEAST; THENCE 147.85 FEET ALONG SAID CURVE WHOSE CHORD BEARS N21°06’57”W, 144.51 FEET; THENCE N00°03’45”E, 17.67 FEET TO THE SOUTHWEST CORNER OF CERTIFIED SURVEY MAP NUMBER 5907, RECORDED AS DOCUMENT NUMBER 1401836, WINNEBAGO COUNTY REGISTER OF DEEDS; THENCE N89°05’12”E, 2,011.74 FEET ALONG THE SOUTH LINE AND EXTENDED SOUTH LINE OF SAID CERTIFIED SURVEY MAP TO A POINT ON THE WEST LINE OF VINLAND STREET; THENCE S00°33’39”E, 574.02 FEET ALONG SAID WEST LINE TO THE POINT OF BEGINNING. SAID AREA CONTAINS 1,362,751 SQUARE FEET OR 31.284 ACRES, MORE OR LESS. 7 8 9 10 11 12 S A W I C K I 4 5 6 +U ! ! !! ! !! ! ! L- 1 L-2 S89°05’03”W 2,583.99' N0 0 ° 0 3 ’ 2 8 ” E 3 7 4 . 2 0 ' N89°05’12”E 660.17' L- 3 L-4 N89°05’12”E 2,011.74' S0 0 ° 3 3 ’ 3 9 ” E 5 7 4 . 0 2 ' CSM 3639 LOT 2 CSM 6114 LOT 1 CSM 5907 LOT 2 CSM 5907 LOT 1 CSM 5614 LOT 1 CSM 6321 LOT 2 CSM 6321 LOT 3 CSM 2928 LOT 1 CSM 5941 LOT 1 CSM 5941 LOT 2 CITY OF OSHKOSH PLANNING SERVICES DIVISION PART OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ AND THE SOUTHWEST ¼ OF THE SOUTHWEST ¼ OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN GRAPHIC SCALE: SCALE: DATE DRAWN:MAY 7, 2024 0 100 20050 Feet File Name: H:\jeffn\Arc_GIS_Pro_Projects\Annexations_and_Attachments\Boschwitz_II\Boschwitz_II.aprx ² BOSCHWITZ II ANNEXATION FROM THE TOWN OF OSHKOSH Attachment Area: 1,362,751 Square Feet/ 31.284 Acres To be Zoned Heavy Industrial (HI) NW ¼, NW ¼ SEC. 11-18-16 SOUTH LINE SECTION 2-18-16 1" =200 FEET NORTH IS REFERENCED TO THE EAST LINE OF THE SOUTHWEST 1/4 OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN WHICH BEARS N00°18’02”W PER THE WINNEBAGO COUNTY COORDINATE SYSTEM POINT OF BEGINNING SOUTH ¼ CORNER OF SECTION 2-18-16 Town of Oshkosh City of Oshkosh Parcel 018005101 Parcel 018005301 NE ¼, NW ¼ SEC. 11-18-16 SE ¼, SW ¼ SEC. 2-18-16 SW ¼, SW ¼ SEC. 2-18-16 NE ¼, NE ¼ SEC. 10-18-16 SE ¼, SE ¼ SEC. 3-18-16 SW ¼, SE ¼ SEC. 2-18-16 EA S T L I N E O F T H E S O U T H W E S T ¼ S E C T I O N 2 - 1 8 - 1 6 Ci t y o f O s h k o s h T o w n o f O s h k o s h L = 147.85' R = 200.00' CB = N21°06’57”W CH = 144.51' Δ = 42° 21' 25" L-1: N00°18’02”W 100.01' L-2: S89°05’03”W 30.27' L-3: N42°17’38”W 62.22' L-4: N00°03’45”E 17.67' LINE TABLE Page 4 ITEM: PUBLIC HEARING: BOSCHWITZ II ANNEXATION FROM THE TOWN OF OSHKOSH, WEST SIDE OF THE 2900 BLOCK OF VINLAND STREET (TOWN PARCELS 018005101 AND 018005301) Plan Commission Meeting of June 4, 2024. GENERAL INFORMATION Petitioners/Property Owners: City of Oshkosh Action(s) Requested: The City is requesting direct annexation (by unanimous approval) of approximately 31.284 acres of land located at the west side of the 2900 Block of Vinland Street in the Town of Oshkosh. Applicable Ordinance Provisions: Procedures concerning annexations are located within Section 30-360 of the City of Oshkosh Zoning Ordinance as well as within Section 66.0217 of the Wisconsin State Statutes. Property Location and Background Information: The city is requesting approval of an annexation of two lots (unplatted land, Parcels 018005101 & 018005301) totaling approximately 31.284 acres located on the west side of Vinland Street approximately ¼ mile south of West Fernau Avenue and immediately north of the Canadian and Northwestern rail spur line. The land is undeveloped and is approximately 575 feet wide by 2,580 feet deep. The subject site is predominantly vacant and being farmed. The property has a Town of Oshkosh Light Industrial District (M-1) and Winnebago County I-1 Light Industrial District with Shoreland Zoning. The surrounding area has a wide range of uses including industrial to the north, the rail spur and undeveloped lands to the south, and industrial to the east and west. The property will be annexed with temporary and permanent zonings of Heavy Industrial District (HI), which is consistent with the Comprehensive Plan’s Industrial land use recommendation. Proposed Annexation Area Proposed Annexation Area Subject Site Existing Land Use Zoning Vacant/Agricultural Light Industrial District (M-1) (Town of Oshkosh) and I-1 Light Industrial District with Shoreland Zoning (Winnebago County) Adjacent Land Use and Zoning Existing Uses Zoning North Industrial Heavy Industrial (HI) (City) South Railroad Spur/Vacant Light Industrial District (M-1) (Town of Oshkosh) and I-1 Light Industrial District with Shoreland Zoning (Winnebago County) East Industrial Light Industrial District (M-1) (Town of Oshkosh) West Industrial Heavy Industrial (HI) (City) Comprehensive Plan Land Use Recommendation Land Use Comprehensive Plan 2040 Recommendation Industrial ANALYSIS In 2003, the City consulted with Foth & Van Dyke to prepare the Northwest Industrial Park Expansion Area Site Master Plan. This plan was created to analyze the general area and conceptualize future land uses and infrastructure needs to expand the park. In 2009, the City purchased approximately 83 acres of the former Boschwitz Farm property for park expansion based on the recommendations in the Plan. Its location south of and adjacent to the existing park with the existing rail access made this a logical area for expansion. There was no immediate need or prospects for development on the land so it remained in the Town of Oshkosh. There has been some recent interest in development of this land which has prompted this annexation request. The Comprehensive Plan designates this area appropriate for Industrial land uses which is consistent with the proposed Heavy Industrial District zoning designation. Land Use Plan from Northwest Industrial Park Expansion Area Site Master Plan Subject Area The Department of Public Works has reviewed the request and reported that City water main is available along Vinland Street. Sanitary sewer is not located on Vinland Street; however, it is available via a main flowing east which ends at the east right-of-way line of Vinland Street making extensions possible. The Oshkosh Fire and Police Departments have reviewed the annexation request and do not have any concerns with providing services to this property. RECOMMENDATION/CONDITIONS Staff recommends approval of the Boschwitz II Annexation with temporary and permanent zonings of Heavy Industrial District (HI) as requested. Plan Commission recommends approval of the Boschwitz II Annexation with temporary and permanent zonings of Heavy Industrial District (HI) on June 4, 2024. The following is Plan Commission’s discussion on the item. Site Inspections Report: Ms. Scheuermann reported visiting the site. Staff report accepted as part of the record. The City is requesting direct annexation (by unanimous approval) of approximately 31.284 acres of land located at the west side of the 2900 Block of Vinland Street in the Town of Oshkosh. Mr. Nau presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The city is requesting approval of an annexation of two lots (unplatted land, Parcels 018005101 & 018005301) totaling approximately 31.284 acres located on the west side of Vinland Street approximately ¼ mile south of West Fernau Avenue and immediately north of the Canadian and Northwestern rail spur line. The land is undeveloped and is approximately 575 feet wide by 2,580 feet deep. The subject site is predominantly vacant and being farmed. The property has a Town of Oshkosh Light Industrial District (M-1) and Winnebago County I-1 Light Industrial District with Shoreland Zoning. The surrounding area has a wide range of uses including industrial to the north, the rail spur and undeveloped lands to the south, and industrial to the east and west. The property will be annexed with temporary and permanent zonings of Heavy Industrial District (HI), which is consistent with the Comprehensive Plan’s Industrial land use recommendation. In 2003, the City consulted with Foth & Van Dyke to prepare the Northwest Industrial Park Expansion Area Site Master Plan. This plan was created to analyze the general area and conceptualize future land uses and infrastructure needs to expand the park. In 2009, the City purchased approximately 83 acres of the former Boschwitz Farm property for park expansion. There were no immediate needs or prospects for development on the land so it remained in the Town of Oshkosh. There has been some recent interest in development of this land which has prompted this annexation request. The Department of Public Works has reviewed the request and reported that City water main is available along Vinland Street. Sanitary sewer is not located on Vinland Street; however, it is available via a main flowing east which ends at the east right-of-way line of Vinland Street making extensions possible. The Oshkosh Fire and Police Departments have reviewed the annexation request and do not have any concerns with providing services to this property. Staff recommends approval of the Boschwitz II Annexation with temporary and permanent zonings of Heavy Industrial District (HI) as requested. Mr. Perry opened up technical questions to staff. Ms. Scheuermann wondered what the pros and cons of doing the annexation at the time of purchase versus now. I know there was no interest then and there is some interest now. If you purchase your intent is to do something at some point. Mr. Lyons stated it was purchased at a time when the property was available. There was not a need to expand the park at that time, that is why it did not move forward to be annexed into the City. The land was available, so the City took the opportunity to purchase it. Annexations occur when they become necessary. Ms. Davey wanted clarification regarding one of the PowerPoint maps, and what the black and green loop is. Mr. Nau stated that is the County Shoreland Zoning Overlay. There is a creek, that the DNR considers navigable, so there is a 300-foot buffer around there which has to be considered before developing. The County has jurisdiction over that area, otherwise the rest of the land is Town of Oshkosh zoning. Mr. Perry opened the public hearing and asked if any members of the public wished to speak. Amanda Miller of 2798 Hamilton Street, at the very end of the cul-de-sac that this area is a part of, has a lot of questions. What is the road access that you plan for the industrial site. We want to know, from a family standpoint, how much traffic is going through the area. What is the noise allowance. Are you allowing second and third shift for a high industrial area. I have 20 to 30 feet of property behind my house, and then we have this beautiful farm, animals, and things like that. What I am picturing right now is that whoever buys the property is going to put a chain-link fence and a parking lot behind my home, that is within a softball throwing distance of my backdoor. I bought my house in 2019. I would never have bought the home if I knew a heavy industrial would be behind it. We just got tax reassessed. My property went up seventy-two percent, over a hundred thousand dollar increase from 2019 when I bought it. At a minimum you are decreasing that by another fifty thousand. Do we get reassessed, because my home value is not what you guys just reassessed it to. What are the requirements for the borders. Is there a requirement of an easement, how far off the property line do they need to be. A visual of what the quality of materials used, whether or not there is a blockage of a certain distance that they need to see. I do not have enough technical information about what could be going into this area and requirements on whoever purchases it. As a landowner in this area, I am highly concerned. Mr. Perry thanked her for her comments, and stated that her comments are for the next agenda item, not this one. Ralph Guenther, of 2787 Minerva Street, also abuts the property. It is proposed to be heavy industrial which is very bothersome. We are in a residential area, and have lived in our home for seventeen years. We have a beautiful field in back of us. We see wild animals, deer and turkeys, almost daily. The cranes come to visit. I have checked with the DNR and they said they have not heard anything about this proposal to turn this into heavy industrial. I ask for your consideration on this, let the heavy industrial go by the tracks and then give us a big buffer zone. Turn it into a park or something, the animals can play, and we will enjoy it. The residential people in the neighborhood will enjoy life much better. We appreciate your consideration. Mr. Perry reminded everyone this agenda item is for the property north of the railroad tracks, and the next agenda item is for property south of the railroad tracks. Mr. Perry closed the public hearing. There was no closing statement from the applicant. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Scheuermann. Mr. Perry asked if there was any discussion on the motion. Ms. Scheuermann wanted clarification on how long ago the designation was made for this area. Mr. Nau stated since at least the 1993 Comp Plan. Mr. Lyons stated the zoning district is industrial manufacturing in the County right now. Industrial is the long-term plan for this area north of the tracks. Motion carried 7-0. "EXHIBIT A" BOSCHWITZ II ANNEXATION FROM THE TOWN OF OSHKOSH BEING THAT PART OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ AND THE SOUTHWEST ¼ OF THE SOUTHWEST ¼ OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN, BOUNDED AND DESCRIBED AS FOLLOWS: COMMENCING FROM THE SOUTH QUARTER CORNER OF SAID SECTION 2; THENCE N00°18’02”W, 100.01 FEET ALONG THE EAST LINE OF THE SOUTHWEST ¼ OF SAID SECTION 2; THENCE S89°05’03”W, 30.27 FEET TO A POINT ON THE WEST LINE OF VINLAND STREET AND THE POINT OF BEGINNING; THENCE CONTINUING S89°05’03”W, 2,583.99 FEET TO A POINT ON THE WEST LINE OF SAID SECTION 2; THENCE N00°03’28”E, 374.20 FEET ALONG SAID WEST LINE; THENCE N89°05’12”E, 660.17 FEET; THENCE N42°17’38”W, 62.22 FEET TO THE BEGINNING OF A 200.00-FOOT RADIUS CURVE CONCAVE TO THE NORTHEAST; THENCE 147.85 FEET ALONG SAID CURVE WHOSE CHORD BEARS N21°06’57”W, 144.51 FEET; THENCE N00°03’45”E, 17.67 FEET TO THE SOUTHWEST CORNER OF CERTIFIED SURVEY MAP NUMBER 5907, RECORDED AS DOCUMENT NUMBER 1401836, WINNEBAGO COUNTY REGISTER OF DEEDS; THENCE N89°05’12”E, 2,011.74 FEET ALONG THE SOUTH LINE AND EXTENDED SOUTH LINE OF SAID CERTIFIED SURVEY MAP TO A POINT ON THE WEST LINE OF VINLAND STREET; THENCE S00°33’39”E, 574.02 FEET ALONG SAID WEST LINE TO THE POINT OF BEGINNING. SAID AREA CONTAINS 1,362,751 SQUARE FEET OR 31.284 ACRES, MORE OR LESS. 7 8 9 10 11 12 S A W I C K I 4 5 6 +U ! ! !! ! !! ! ! L- 1 L-2 S89°05’03”W 2,583.99' N0 0 ° 0 3 ’ 2 8 ” E 3 7 4 . 2 0 ' N89°05’12”E 660.17' L- 3 L-4 N89°05’12”E 2,011.74' S0 0 ° 3 3 ’ 3 9 ” E 5 7 4 . 0 2 ' CSM 3639 LOT 2 CSM 6114 LOT 1 CSM 5907 LOT 2 CSM 5907 LOT 1 CSM 5614 LOT 1 CSM 6321 LOT 2 CSM 6321 LOT 3 CSM 2928 LOT 1 CSM 5941 LOT 1 CSM 5941 LOT 2 CITY OF OSHKOSH PLANNING SERVICES DIVISION PART OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ AND THE SOUTHWEST ¼ OF THE SOUTHWEST ¼ OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN GRAPHIC SCALE: SCALE: DATE DRAWN:MAY 7, 2024 0 100 20050 Feet File Name: H:\jeffn\Arc_GIS_Pro_Projects\Annexations_and_Attachments\Boschwitz_II\Boschwitz_II.aprx ² BOSCHWITZ II ANNEXATION FROM THE TOWN OF OSHKOSH Attachment Area: 1,362,751 Square Feet/ 31.284 Acres To be Zoned Heavy Industrial (HI) NW ¼, NW ¼ SEC. 11-18-16 SOUTH LINE SECTION 2-18-16 1" =200 FEET NORTH IS REFERENCED TO THE EAST LINE OF THE SOUTHWEST 1/4 OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN WHICH BEARS N00°18’02”W PER THE WINNEBAGO COUNTY COORDINATE SYSTEM POINT OF BEGINNING SOUTH ¼ CORNER OF SECTION 2-18-16 Town of Oshkosh City of Oshkosh Parcel 018005101 Parcel 018005301 NE ¼, NW ¼ SEC. 11-18-16 SE ¼, SW ¼ SEC. 2-18-16 SW ¼, SW ¼ SEC. 2-18-16 NE ¼, NE ¼ SEC. 10-18-16 SE ¼, SE ¼ SEC. 3-18-16 SW ¼, SE ¼ SEC. 2-18-16 EA S T L I N E O F T H E S O U T H W E S T ¼ S E C T I O N 2 - 1 8 - 1 6 Ci t y o f O s h k o s h T o w n o f O s h k o s h L = 147.85' R = 200.00' CB = N21°06’57”W CH = 144.51' Δ = 42° 21' 25" L-1: N00°18’02”W 100.01' L-2: S89°05’03”W 30.27' L-3: N42°17’38”W 62.22' L-4: N00°03’45”E 17.67' LINE TABLE Page 4 ANNEXATION 2900 BLOCK OF VINLAND ST PC: 06-04-2024 FERRY CROSSING NBHD ASSOC C/O ROB KASPER 2355 PARKSIDE DR OSHKOSH WI 54901-1776 FERRY CROSSING NBHD ASSOC C/O SCOTT & VICKY VANASTEN 2260 CRANE ST OSHKOSH WI 54901-1765 GENERAL NUMBER ONE LLC PO BOX 4167 OLATHE KS 66063-4167 POWERGRID SOLUTIONS LLC 3100 W 7TH ST STE 500 FORT WORTH TX 76107-8701 JORDAN & STEVEN SCHUG 3020 VINLAND ST OSHKOSH WI 54901-1111 LAKE VIEW MEMORIAL PARK PO BOX 130548 HOUSTON TX 77219-0548 CLARITY CARE INC 424 WASHINGTON AVE OSHKOSH WI 54901-5044 OSHKOSH STORAGE CO INC 1110 INDUSTRIAL AVE OSHKOSH WI 54901-1104 2750 VINLAND LLC 601 OREGON ST A OSHKOSH WI 54902-5979 RONALD J HOLMES 2800 VINLAND ST OSHKOSH WI 54901-1528 MVT LLC 2247 RYF RD OSHKOSH WI 54904-9585 Page 5 M IN ERVA S T P R OGRES S DR HA MILTON ST CLOVER ST FERNAU C T VINLAND ST W F ERNAU AV J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/14/2024 1 in = 400 ft 1 in = 0.08 mi¯TOWN OF OSHKOSH PARCELS018005101 & 018005301 City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 8 I N D U S T R I A LINDUSTRIALAVAV FREED OM A V W PAC KER A V W SMITH AV HAMILTON ST MINERVA ST PL Y MO U T H S T SHERIDAN ST C RANE S T HEARTHSTON E DR EICHSTADT RD WILSO N AV CLOVER ST KIENAST AV MA RQUET TE A V KAITLYNN DR STILLMAN DR W PA CK ER A V PROGRE S S D R MORGAN AV FERNAU CT PARK RIDG E AV P AR K S I D E D R VI N LA N D S T A L G O M A B L V D W F E R N A U A V Oshkosh Oshkosh City Limit City Limit O s h k o s hOshkosh C it y L i m itCity L i m it Oshkosh City Li mitOshkosh City Li mit Oshkosh City Li mit Oshkosh City Li mit D R -6 DR-6DR-6 HI HI I I I I I I-PD MR-12 MR-12 MR-12-PD MR-12-PD MR-12-PD MR-20-PD MR -20-PD SM U SMU-PD SR-3 SR-3 SR-5 SR-5 SR-5 SR-5 SR-9 UMU J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/14/2024 1 in = 800 ft 1 in = 0.15 mi¯TOWN OF OSHKOSH PARCELS018005101 & 018005301 City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 7 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Ord 24-393 Approve Boschwitz III Annexation from the Town of Oshkosh, West Side of the 2700- 2800 Blocks of Vinland Street (Town Parcels 0180152 and 0180153) (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The City is requesting approval of an annexation of two lots (unplatted land, Parcels 0180152 and 0180153) totaling approximately 51.696 acres located on the west side of Vinland Street, approximately ¼ mile south of West Fernau Avenue, and immediately south of the Canadian and Northwestern rail spur lines. The land is undeveloped and is approximately 950 feet wide by 2,580 feet deep. The subject site is predominantly vacant and being farmed. The property has a Town of Oshkosh Light Industrial District (M-1) and Winnebago County I-1 Light Industrial District with shoreland zoning designation. The surrounding area has a wide range of uses, including the rail spur and undeveloped lands to the north, mixed residential uses and a hobby farm to the south, industrial and single-family uses to the east, and a cemetery to the west. The property will be annexed with a temporary and permanent zoning of Heavy Industrial District (HI), which is consistent with the Comprehensive Plan's Industrial land use recommendation. A N A L Y SI SANALYSIS In 2003, the City consulted with Foth & Van Dyke to prepare the Northwest Industrial Park Expansion Area Site Master Plan. This plan was created to analyze the general area and conceptualize future land uses and infrastructure needs to expand the park. In 2009, the City purchased approximately 83 acres of the former Boschwitz Farm property for future park expansion based on the recommendations in the Plan. Its location, south of and adjacent to the existing park with the existing rail access, made this a logical area for expansion. There were no immediate needs or prospects for development on the land, so it remained in the Town of Oshkosh. There has been some recent interest in the development of this area, which has prompted this annexation request. The Comprehensive Plan designates this area appropriate for Industrial land uses which is consistent with the proposed Heavy Industrial District zoning designation. B OA RD /COM M I SSI ON I N FORM A TI O NBOARD/C O M M I SSI O N I N FO RM A TI O N The June 4, 2024 Plan Commission meeting involved discussion related to the proposed annexation. During the hearing, individuals spoke regarding the request. The comments included discussion on the effect on the adjoining residential area, access to the area, and buffering requirements. Further discussion was had regarding the plan for possible residential development in the southwest corner of the subject area, the impacts of the gas pipeline, and the timing of the annexation request. The attached minutes provide further information related to the comments. FI SC A L I M P A CTFISCAL I M P A C T The subject area is owned by the City of Oshkosh and is intended to be sold for development. Future development should lead to an increase in the assessed value of the property. REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended approval of the annexation, as requested, on June 4, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments Ord 24-393 Exhibit A for Ord 24-393 Boschwitz III Annexation 7/9/2024 24-393 ORDINANCE SECOND READING 6/25/2024 24-367 ORDINANCE FIRST READING CARRIED 6-0 PURPOSE: APPROVE BOSCHWITZ III ANNEXATION FROM THE TOWN OF OSHKOSH, WEST SIDE OF THE 2700-2800 BLOCKS OF VINLAND STREET (TOWN PARCELS 0180152 AND 0180153) INITIATED BY : CITY OF OSHKOSH PLAN COMMISSION RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY ANNEXING CERTAIN TERRITORY TO THE CITY OF OSHKOSH. The Common Council of the City of Oshkosh do ordain as follows: WHEREAS, an annexation petition duly circulated has heretofore been signed by the owners of all the real property within such territory and all of the electors residing in said territory; and WHEREAS, Section 66.0217(2) of the Wisconsin Statutes allows for a petition to be filed without a notice of intention to circulate in an annexation by unanimous approval; and WHEREAS, said annexation petition together with a description of the territory to be annexed and a scale map showing the boundaries of such territory and its relation to the municipalities involved, having been filed with the City Clerk of the City of Oshkosh and the Town of Oshkosh; and WHEREAS, a copy of said annexation petition together with a description of the territory to be annexed and a scale map having been mailed to the affected municipal and school district clerks and the State of Wisconsin Department of Administration within five (5) days of the filing of said petition; and WHEREAS, not more than one hundred twenty (120) days have lapsed since the filing of the annexation petition; and WHEREAS, the State of Wisconsin Department of Administration has issued its opinion that the annexation is in the public interest; and WHEREAS, the petitioners have requested that the annexation ordinance temporarily designate the classification of the annexed area for zoning purposes; and WHEREAS, the Plan Commission of the City of Oshkosh is recommending that said property be temporarily and permanently zoned as follows: Heavy Industrial District (HI) NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Oshkosh as follows: SECTION 1. The following described territory, pursuant to a duly circulated and filed annexation petition for direct annexation is hereby annexed to and made part of the City of Oshkosh, a municipal corporation located in Winnebago County, more specifically to the 12th Ward of said City and subject to Wisconsin Statutes and the amendments as described in the attached "Exhibit A". SECTION 2. Sections 1-28 and 1-29 of the Oshkosh Municipal Code pertaining to Boundaries and SECTION 2. Sections 1-28 and 1-29 of the Oshkosh Municipal Code pertaining to Boundaries and Benchmarks are hereby amended so as to reflect the provisions of this Ordinance and the proper City officials are hereby authorized and directed to make such changes. SECTION 3. The proper City officials are hereby authorized and directed to comply with the following requirements of Section 66.0217(9) of the Wisconsin Statutes and the City Clerk shall give written notice to the appropriate Town Clerk of the acceptance of the annexation petition and the adoption of this Ordinance. SECTION 4. Said property hereinabove described is hereby temporarily and permanently zoned as follows: Heavy Industrial District (HI) SECTION 5. This Ordinance shall be in full force and effect from and after its passage and publication. SECTION 6. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #24-393 APPROVE BOSCHWITZ III ANNEXATION FROM THE TOWN OF OSHKOSH, WEST SIDE OF THE 2700-2800 BLOCKS OF VINLAND STREET (TOWN PARCELS 0180152 AND 0180153) on July 9, 2024. The Ordinance annexed property to the City of Oshkosh. The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue, and on the City's website: www.oshkoshwi.gov. Clerk's phone: (920) 236-5011. "EXHIBIT A" BOSCHWITZ III ANNEXATION FROM THE TOWN OF OSHKOSH BEING THAT PART OF THE NORTHEAST ¼ OF THE NORTHWEST ¼ AND THE NORTHWEST ¼ OF THE NORTHWEST ¼ OF SECTION 11, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN, BOUNDED AND DESCRIBED AS FOLLOWS: COMMENCING FROM THE NORTH QUARTER CORNER OF SAID SECTION 11; THENCE S89°05’03”W, 33.00 FEET ALONG THE NORTH LINE OF SAID SECTION 11 TO A POINT ON THE WEST LINE OF VINLAND STREET AND ALSO THE POINT OF BEGINNING; THENCE S00°39’17”E, 944.11 FEET ALONG SAID WEST LINE; THENCE S89°08’22”W, 1,586.31 FEET TO A POINT ON THE EAST LINE OF CERTIFIED SURVEY MAP (CSM) NUMBER 5167, RECORDED AS DOCUMENT NUMBER 1217329, WINNEBAGO COUNTY REGISTER OF DEEDS; THENCE N00°00’51”E, 184.02 FEET ALONG THE EAST LINE OF SAID CSM TO THE NORTHEAST CORNER OF SAID CSM; THENCE S89°24’10”W, 1,006.23 FEET ALONG THE NORTH LINE OF SAID CSM, THE NORTH LINE OF THE SECOND ADDITION TO RUSCH AND KIENAST PLAT, RECORDED AS DOCUMENT 674836, WINNEBAGO COUNTY REGISTER OF DEEDS AND THE NORTH LINE OF CLOVER STREET TWINDOMINIUM, RECORDED AS DOCUMENT 1189595, WINNEBAGO COUNTY REGISTER OF DEEDS, TO THE NORTHWEST CORNER OF SAID TWINDOMINIUM, ALSO BEING A POINT ON THE WEST LINE OF SAID SECTION 11; THENCE N00°00’22”W, 753.08 FEET ALONG SAID WEST LINE TO THE NORTHWEST CORNER OF SAID SECTION 11; THENCE N89°05’03”E, 2,581.89 FEET ALONG THE NORTH LINE OF SAID SECTION 11 TO THE POINT OF BEGINNING. SAID AREA CONTAINS 2,251,883 SQUARE FEET OR 51.696 ACRES, MORE OR LESS. 7 8 9 10 11 12 S A W I C K I 4 5 6 +U ! ! !! ! !! ! ! L- 1 L-2 S89°05’03”W 2,583.99' N0 0 ° 0 3 ’ 2 8 ” E 3 7 4 . 2 0 ' N89°05’12”E 660.17' L- 3 L-4 N89°05’12”E 2,011.74' S0 0 ° 3 3 ’ 3 9 ” E 5 7 4 . 0 2 ' CSM 3639 LOT 2 CSM 6114 LOT 1 CSM 5907 LOT 2 CSM 5907 LOT 1 CSM 5614 LOT 1 CSM 6321 LOT 2 CSM 6321 LOT 3 CSM 2928 LOT 1 CSM 5941 LOT 1 CSM 5941 LOT 2 CITY OF OSHKOSH PLANNING SERVICES DIVISION PART OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ AND THE SOUTHWEST ¼ OF THE SOUTHWEST ¼ OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN GRAPHIC SCALE: SCALE: DATE DRAWN:MAY 7, 2024 0 100 20050 Feet File Name: H:\jeffn\Arc_GIS_Pro_Projects\Annexations_and_Attachments\Boschwitz_II\Boschwitz_II.aprx ² BOSCHWITZ II ANNEXATION FROM THE TOWN OF OSHKOSH Attachment Area: 1,362,751 Square Feet/ 31.284 Acres To be Zoned Heavy Industrial (HI) NW ¼, NW ¼ SEC. 11-18-16 SOUTH LINE SECTION 2-18-16 1" =200 FEET NORTH IS REFERENCED TO THE EAST LINE OF THE SOUTHWEST 1/4 OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN WHICH BEARS N00°18’02”W PER THE WINNEBAGO COUNTY COORDINATE SYSTEM POINT OF BEGINNING SOUTH ¼ CORNER OF SECTION 2-18-16 Town of Oshkosh City of Oshkosh Parcel 018005101 Parcel 018005301 NE ¼, NW ¼ SEC. 11-18-16 SE ¼, SW ¼ SEC. 2-18-16 SW ¼, SW ¼ SEC. 2-18-16 NE ¼, NE ¼ SEC. 10-18-16 SE ¼, SE ¼ SEC. 3-18-16 SW ¼, SE ¼ SEC. 2-18-16 EA S T L I N E O F T H E S O U T H W E S T ¼ S E C T I O N 2 - 1 8 - 1 6 Ci t y o f O s h k o s h T o w n o f O s h k o s h L = 147.85' R = 200.00' CB = N21°06’57”W CH = 144.51' Δ = 42° 21' 25" L-1: N00°18’02”W 100.01' L-2: S89°05’03”W 30.27' L-3: N42°17’38”W 62.22' L-4: N00°03’45”E 17.67' LINE TABLE Page 4 ITEM: PUBLIC HEARING: BOSCHWITZ III ANNEXATION FROM THE TOWN OF OSHKOSH, WEST SIDE OF THE 2700-2800 BLOCKS OF VINLAND STREET (TOWN PARCELS 0180152 AND 0180153) Plan Commission Meeting of June 4, 2024. GENERAL INFORMATION Petitioners/Property Owners: City of Oshkosh Action(s) Requested: The City is requesting direct annexation (by unanimous approval) of approximately 51.696 acres of land located at the west side of the 2700-2800 Blocks of Vinland Street in the Town of Oshkosh. Applicable Ordinance Provisions: Procedures concerning annexations are located within Section 30-360 of the City of Oshkosh Zoning Ordinance as well as within Section 66.0217 of the Wisconsin State Statutes. Property Location and Background Information: The city is requesting approval of an annexation of two lots (unplatted land, Parcels 0180153 & 0180152) totaling approximately 51.696 acres located on the west side of Vinland Street approximately ¼ mile south of West Fernau Avenue and immediately south of the Canadian and Northwestern rail spur line. The land is undeveloped and is approximately 950 feet wide by 2,580 feet deep. The subject site is predominantly vacant and being farmed. The property has a Town of Oshkosh Light Industrial District (M-1) and Winnebago County I-1 Light Industrial District with Shoreland Zoning. The surrounding area has a wide range of uses including the rail spur and undeveloped lands to the north, mixed residential uses and hobby farm to the south, industrial and single family uses to the east, and a cemetery to the west. The property will be annexed with temporary and permanent zonings of Heavy Industrial District (HI), which is consistent with the Comprehensive Plan’s Industrial land use recommendation. Proposed Annexation Area Subject Site Existing Land Use Zoning Vacant/Agricultural Light Industrial District (M-1) (Town of Oshkosh) and I-1 Light Industrial District with Shoreland Zoning (Winnebago County) Adjacent Land Use and Zoning Existing Uses Zoning North Railroad Spur/Vacant Light Industrial District (M-1) (Town of Oshkosh) and I-1 Light Industrial District with Shoreland Zoning (Winnebago County) South Residential & Hobby Farm Multi-Family Residential - 12 Planned Development Overlay (MR-12_PD), Single Family Residential – 5 (SR-5) & Duplex Residential – 6 (DR-6) (City) Institutional & Recreational Park District (P-1) (Town of Oshkosh) East Residential & Industrial Heavy Industrial (HI) & Single Family Residential – 5 (SR-5) (City) West Cemetery Institutional & Recreational Park District (P-1) (Town of Oshkosh) Comprehensive Plan Land Use Recommendation Land Use Comprehensive Plan 2040 Recommendation Industrial ANALYSIS In 2003, the City consulted with Foth & Van Dyke to prepare the Northwest Industrial Park Expansion Area Site Master Plan. This plan was created to analyze the general area and conceptualize future land uses and infrastructure needs to expand the park. In 2009, the City purchased approximately 83 acres of the former Boschwitz Farm property for park expansion based on the recommendations in the Plan. Its location south of and adjacent to the existing park with the existing rail access made this a logical area for expansion. There was no immediate need or prospects for development on the land so it remained in the Town of Oshkosh. There has been some recent interest in development of this land which has prompted this annexation request. Land Use Plan from Northwest Industrial Park Expansion Area Site Master Plan Subject Area The Comprehensive Plan designates this area appropriate for Industrial land uses which is consistent with the proposed Heavy Industrial District zoning designation. The Department of Public Works has reviewed the request and reported that City water main is available along Vinland Street. Sanitary sewer is not located on Vinland Street; however, it is available via a main flowing east which ends at the east right-of-way line of Vinland Street making extensions possible. The Oshkosh Fire and Police Departments have reviewed the annexation request and do not have any concerns with providing services to this property. RECOMMENDATION/CONDITIONS Staff recommends approval of the Boschwitz III Annexation with temporary and permanent zonings of Heavy Industrial District (HI) as requested. Plan Commission recommends approval of the Boschwitz III Annexation with temporary and permanent zonings of Heavy Industrial District (HI) on June 4, 2024. The following is Plan Commission’s discussion on the item. Site Inspections Report: No one reported visiting the site. Staff report accepted as part of the record. The City is requesting direct annexation (by unanimous approval) of approximately 51.696 acres of land located at the west side of the 2700-2800 Blocks of Vinland Street in the Town of Oshkosh. Mr. Nau presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The city is requesting approval of an annexation of two lots (unplatted land, Parcels 0180153 & 0180152) totaling approximately 51.696 acres located on the west side of Vinland Street approximately ¼ mile south of West Fernau Avenue and immediately south of the Canadian and Northwestern rail spur line. The land is undeveloped and is approximately 950 feet wide by 2,580 feet deep. The subject site is predominantly vacant and being farmed. The property has a Town of Oshkosh Light Industrial District (M-1) and Winnebago County I-1 Light Industrial District with Shoreland Zoning. In 2003, the City consulted with Foth & Van Dyke to prepare the Northwest Industrial Park Expansion Area Site Master Plan. This plan was created to analyze the general area and conceptualize future land uses and infrastructure needs to expand the park. In 2009, the City purchased approximately 83 acres of the former Boschwitz Farm property for park expansion based on the recommendations in the Plan. Its location south of and adjacent to the existing park with the existing rail access made this a logical area for expansion. There was no immediate need or prospects for development on the land so it remained in the Town of Oshkosh. There has been some recent interest in development of this land which has prompted this annexation request. We did not do the prior annexation request (Item III) and this one together, because annexations per State Statute have to be contiguous. The railroad will remain in the Town of Oshkosh as a connection to a Town property located on Clover Street. The railroad will remain in the Town until such time as the property on Clover Street annexes into the City. Staff recommends approval of the Boschwitz III Annexation with temporary and permanent zonings of Heavy Industrial District (HI) as requested. Mr. Lyons stated right now HI zoning is being assigned because we have to assign zoning on full parcels, we cannot split zoning when properties are being annexed. There is an ANR pipeline that runs through this area that you cannot build over. The southwest side of the pipeline is identified as residential in the initial concept for bringing this into the City. We cannot split the zoning for this property until we have industrial development started. Buffering will be required between residential and industrial. Ms. Scheuermann wondered what assurances there are for the neighbors to know that the southwest area will be residential not heavy industrial. Mr. Lyons stated the City owns the property, and would follow through on those plans. It is extremely unlikely that anything can cross the pipeline, because they are strict regulations. The proposal is for annexation now, there are no development plans at this time. If someone tries to develop, there will be a neighborhood meeting, and it would come before Plan Commission and Council. We recognized early that having industrial and residential back up to each other is not a great idea. We would want significant landscaping and buffering. All of those things to protect the neighbors. We would never allow industrial access to Clover Street. We do not want industrial through residential; we need separation. Mr. Perry opened up technical questions to staff. Mr. Ulrich wondered if the neighbors might be allowed to purchase property behind their homes to create a buffer of their own. Mr. Lyons stated yes that would be something they could discuss if neighbors are interested. Mr. Perry opened the public hearing and asked if any members of the public wished to speak. Amanda Miller’s comments, 2798 Hamilton Street, from Item III: What is the road access that you plan for the industrial site. We want to know, from a family standpoint, how much traffic is going through the area. What is the noise allowance. Are you allowing second and third shift for a high industrial area. I have 20 to 30 feet of property behind my house, and then we have this beautiful farm, animals, and things like that. What I am picturing right now is that whoever buys the property is going to put a chain-link fence and a parking lot behind my home, that is within a softball throwing distance of my backdoor. I bought my house in 2019. I would never have bought the home if I knew a heavy industrial would be behind it. We just got tax reassessed. My property went up seventy-two percent, over a hundred thousand dollar increase from 2019 when I bought it. At a minimum you are decreasing that by another fifty thousand. Do we get reassessed, because my home value is not what you guys just reassessed it to. What are the requirements for the borders. Is there a requirement of an easement, how far off the property line do they need to be. A visual of what the quality of materials used, whether or not there is a blockage of a certain distance that they need to see. I do not have enough technical information about what could be going into this area and requirements on whoever purchases it. As a landowner in this area, I am highly concerned. Ms. Miller stated that most of her prior questions have been answered. She has some new questions now. Is anyone interested in building near her property currently. Mr. Lyons stated there is no interest at this time. Ms. Miller wanted to know dimensions of the ANR pipeline. Mr. Nau stated there is a seventy-five-foot easement that runs through there. Ms. Miller stated she is calmer as long as the area behind her home is used as a subdivision or nothing. Ralph Guenther’s comments, 2787 Minerva Street, from Item III: It is proposed to be heavy industrial which is very bothersome. We are in a residential area, and have lived in our home for seventeen years. We have a beautiful field in back of us. We see wild animals, deer and turkeys, almost daily. The cranes come to visit. I have checked with the DNR and they said they have not heard anything about this proposal to turn this into heavy industrial. I ask for your consideration on this, let the heavy industrial go by the tracks and then give us a big buffer zone. Turn it into a park or something, the animals can play, and we will enjoy it. The residential people in the neighborhood will enjoy life much better. We appreciate your consideration. Mr. Guenther stated a number of years ago the City came and did a survey on that property and designated areas for a retention pond. Is that something being considered. Mr. Lyons stated that was not for retention ponds, it was a wetland delineation to see what was wetlands and what was buildable. If someone looks to develop the area, they will need to meet storm water management, and may have to put in ponds at that time. Andy Wilson, 3432 Sheppard Drive, had questions. It seems like there are multiple issues here. First is if the City should annex it. The City owns it so it is probably natural they would want to do that. The next is what the zoning should be. It sounds like it is currently light industrial going to heavy industrial. Could you explain the distinction between the two. Mr. Lyons stated heavy industrial is a more intense industrial use than what light industrial would be. Mr. Wilson wondered if the lots could be split now, and one designated heavy industrial and the other as a lighter use or residential. Mr. Lyons stated the Comprehensive Plan for that area calls for industrial so we could not assign a residential district to it. When you do a zone change per State Statute you have to match your underlining Comp Plan. There is a process that will take place when it is appropriate to start splitting the property to get it into that residential district. Mr. Wilson wondered if there is a lesser industrial classification. Mr. Lyons stated there is urban industrial but it would not be appropriate for this area. Mr. Perry closed the public hearing. There was no closing statement from the applicant. Motion by Davey to adopt the findings and recommendation as stated in the staff report. Seconded by Scheuermann. Mr. Perry asked if there was any discussion on the motion. Mr. Kiefer stated this is the very first step, annexing this into the City. There will be many more steps before anything will be built here. Mr. Lyons stated before any development would take place, the neighbors would receive a meeting notice, just like for today. Mr. Ulrich stated he is leery of the he-said she-said kind of assurances. I trust Mr. Lyons and I understand how the process works. I believe there will not be building over the pipeline, and that the most profitable future is going to be residential to the west of that diagonal line. It is our responsibility to follow the Comprehensive Plan which is why I will be voting in favor of this. I trust the process. It would be nice to see something more in writing, in addition to just the motion to adopt the recommendations. I understand the concerns of those who spoke. Mr. Perry stated this pipeline comes up three to four times a year, in various parts of the City. We are very limited on what can be put anywhere near it. It almost makes a good portion of this property very unusable for anything even in the heavy industrial scale, so we will have to see what comes up in the future. I imagine this property will come to us three or four times before it is finally developed because of all the things needed to get it to go. I will support this as well. Motion carried 7-0. "EXHIBIT A" BOSCHWITZ III ANNEXATION FROM THE TOWN OF OSHKOSH BEING THAT PART OF THE NORTHEAST ¼ OF THE NORTHWEST ¼ AND THE NORTHWEST ¼ OF THE NORTHWEST ¼ OF SECTION 11, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN, BOUNDED AND DESCRIBED AS FOLLOWS: COMMENCING FROM THE NORTH QUARTER CORNER OF SAID SECTION 11; THENCE S89°05’03”W, 33.00 FEET ALONG THE NORTH LINE OF SAID SECTION 11 TO A POINT ON THE WEST LINE OF VINLAND STREET AND ALSO THE POINT OF BEGINNING; THENCE S00°39’17”E, 944.11 FEET ALONG SAID WEST LINE; THENCE S89°08’22”W, 1,586.31 FEET TO A POINT ON THE EAST LINE OF CERTIFIED SURVEY MAP (CSM) NUMBER 5167, RECORDED AS DOCUMENT NUMBER 1217329, WINNEBAGO COUNTY REGISTER OF DEEDS; THENCE N00°00’51”E, 184.02 FEET ALONG THE EAST LINE OF SAID CSM TO THE NORTHEAST CORNER OF SAID CSM; THENCE S89°24’10”W, 1,006.23 FEET ALONG THE NORTH LINE OF SAID CSM, THE NORTH LINE OF THE SECOND ADDITION TO RUSCH AND KIENAST PLAT, RECORDED AS DOCUMENT 674836, WINNEBAGO COUNTY REGISTER OF DEEDS AND THE NORTH LINE OF CLOVER STREET TWINDOMINIUM, RECORDED AS DOCUMENT 1189595, WINNEBAGO COUNTY REGISTER OF DEEDS, TO THE NORTHWEST CORNER OF SAID TWINDOMINIUM, ALSO BEING A POINT ON THE WEST LINE OF SAID SECTION 11; THENCE N00°00’22”W, 753.08 FEET ALONG SAID WEST LINE TO THE NORTHWEST CORNER OF SAID SECTION 11; THENCE N89°05’03”E, 2,581.89 FEET ALONG THE NORTH LINE OF SAID SECTION 11 TO THE POINT OF BEGINNING. SAID AREA CONTAINS 2,251,883 SQUARE FEET OR 51.696 ACRES, MORE OR LESS. 7 8 9 10 11 12 S A W I C K I 4 5 6 +U ! ! !! ! !! ! ! L- 1 L-2 S89°05’03”W 2,583.99' N0 0 ° 0 3 ’ 2 8 ” E 3 7 4 . 2 0 ' N89°05’12”E 660.17' L- 3 L-4 N89°05’12”E 2,011.74' S0 0 ° 3 3 ’ 3 9 ” E 5 7 4 . 0 2 ' CSM 3639 LOT 2 CSM 6114 LOT 1 CSM 5907 LOT 2 CSM 5907 LOT 1 CSM 5614 LOT 1 CSM 6321 LOT 2 CSM 6321 LOT 3 CSM 2928 LOT 1 CSM 5941 LOT 1 CSM 5941 LOT 2 CITY OF OSHKOSH PLANNING SERVICES DIVISION PART OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ AND THE SOUTHWEST ¼ OF THE SOUTHWEST ¼ OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN GRAPHIC SCALE: SCALE: DATE DRAWN:MAY 7, 2024 0 100 20050 Feet File Name: H:\jeffn\Arc_GIS_Pro_Projects\Annexations_and_Attachments\Boschwitz_II\Boschwitz_II.aprx ² BOSCHWITZ II ANNEXATION FROM THE TOWN OF OSHKOSH Attachment Area: 1,362,751 Square Feet/ 31.284 Acres To be Zoned Heavy Industrial (HI) NW ¼, NW ¼ SEC. 11-18-16 SOUTH LINE SECTION 2-18-16 1" =200 FEET NORTH IS REFERENCED TO THE EAST LINE OF THE SOUTHWEST 1/4 OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN WHICH BEARS N00°18’02”W PER THE WINNEBAGO COUNTY COORDINATE SYSTEM POINT OF BEGINNING SOUTH ¼ CORNER OF SECTION 2-18-16 Town of Oshkosh City of Oshkosh Parcel 018005101 Parcel 018005301 NE ¼, NW ¼ SEC. 11-18-16 SE ¼, SW ¼ SEC. 2-18-16 SW ¼, SW ¼ SEC. 2-18-16 NE ¼, NE ¼ SEC. 10-18-16 SE ¼, SE ¼ SEC. 3-18-16 SW ¼, SE ¼ SEC. 2-18-16 EA S T L I N E O F T H E S O U T H W E S T ¼ S E C T I O N 2 - 1 8 - 1 6 Ci t y o f O s h k o s h T o w n o f O s h k o s h L = 147.85' R = 200.00' CB = N21°06’57”W CH = 144.51' Δ = 42° 21' 25" L-1: N00°18’02”W 100.01' L-2: S89°05’03”W 30.27' L-3: N42°17’38”W 62.22' L-4: N00°03’45”E 17.67' LINE TABLE Page 4 ANNEXATION 2900 BLOCK OF VINLAND ST PC: 06-04-2024 FERRY CROSSING NBHD ASSOC C/O ROB KASPER 2355 PARKSIDE DR OSHKOSH WI 54901-1776 FERRY CROSSING NBHD ASSOC C/O SCOTT & VICKY VANASTEN 2260 CRANE ST OSHKOSH WI 54901-1765 GENERAL NUMBER ONE LLC PO BOX 4167 OLATHE KS 66063-4167 POWERGRID SOLUTIONS LLC 3100 W 7TH ST STE 500 FORT WORTH TX 76107-8701 JORDAN & STEVEN SCHUG 3020 VINLAND ST OSHKOSH WI 54901-1111 LAKE VIEW MEMORIAL PARK PO BOX 130548 HOUSTON TX 77219-0548 CLARITY CARE INC 424 WASHINGTON AVE OSHKOSH WI 54901-5044 OSHKOSH STORAGE CO INC 1110 INDUSTRIAL AVE OSHKOSH WI 54901-1104 2750 VINLAND LLC 601 OREGON ST A OSHKOSH WI 54902-5979 RONALD J HOLMES 2800 VINLAND ST OSHKOSH WI 54901-1528 MVT LLC 2247 RYF RD OSHKOSH WI 54904-9585 Page 5 M IN ERVA S T P R OGRES S DR HA MILTON ST CLOVER ST FERNAU C T VINLAND ST W F ERNAU AV J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/14/2024 1 in = 400 ft 1 in = 0.08 mi¯TOWN OF OSHKOSH PARCELS018005101 & 018005301 City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 8 I N D U S T R I A LINDUSTRIALAVAV FREED OM A V W PAC KER A V W SMITH AV HAMILTON ST MINERVA ST PL Y MO U T H S T SHERIDAN ST C RANE S T HEARTHSTON E DR EICHSTADT RD WILSO N AV CLOVER ST KIENAST AV MA RQUET TE A V KAITLYNN DR STILLMAN DR W PA CK ER A V PROGRE S S D R MORGAN AV FERNAU CT PARK RIDG E AV P AR K S I D E D R VI N LA N D S T A L G O M A B L V D W F E R N A U A V Oshkosh Oshkosh City Limit City Limit O s h k o s hOshkosh C it y L i m itCity L i m it Oshkosh City Li mitOshkosh City Li mit Oshkosh City Li mit Oshkosh City Li mit D R -6 DR-6DR-6 HI HI I I I I I I-PD MR-12 MR-12 MR-12-PD MR-12-PD MR-12-PD MR-20-PD MR -20-PD SM U SMU-PD SR-3 SR-3 SR-5 SR-5 SR-5 SR-5 SR-9 UMU J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 5/14/2024 1 in = 800 ft 1 in = 0.15 mi¯TOWN OF OSHKOSH PARCELS018005101 & 018005301 City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 7 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mike Stanley, Fire Chief D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Ord 24-394 Create Sections 13-14, and 17-41 and Amend Sections 13-20 and 17-46 of the City of Oshkosh Municipal Code to Prohibit False Reporting of Emergencies B A C KGRO UN DBACKGROUND The Oshkosh Fire and Police Departments have been experiencing an increase in the abuse of the 911 system through false reporting. "Super users" are taxing the response system by calling 911 for police, fire, and EMS responses whose nature are misrepresented and not a true emergency. This revision would create an enforceable ordinance to address individuals who intentionally contact 911 to report an emergency knowing that the situation they reported does not exist. A N A L Y SI SANALYSIS This recommendation was developed in consultation with the City Attorney's office. While abuse of 911 is in violation of the law and can be the subject of a state charge, the proposed ordinance would allow issuance of a municipal citation for violations which provide only a monetary forfeiture for violation. Ordinance violations are typically less complex and proceed to court more quickly. They are also prosecuted through the City Attorney's office which may allow us additional flexibility to work with the persons in coordination with the city prosecutor. Adoption of the ordinance will provide another option for potential abuse of 911 including false claims. In addition, OFD and OPD have been experiencing an increase in "super users" who are utilizing the 911 system inappropriately to provide home health care, pet care, or to complete routine household tasks. As an example, the fire department alone has responded to one individual 104 times in 18 months. The person was not transported 79% and routinely calls stating that they are having a medical emergency and then when OPD and OFD arrive they demand services like changing batteries in their remote control. The creation and amendment of the ordinances would create a mechanism to deter system abuse and to assist in the modification of this type of inappropriate behavior which takes responders away from legitimate calls for service. FI SC A L I M P A CTFISCAL I M P A C T A forfeiture of not less than $100.00 nor more than $500.00, together with the costs of prosecution will be made by any person convicted of violating the ordinance on false reporting of emergencies. REC O M M E N D A TI ONRECOMMENDATION The recommendation would be that the Common Council approve this revision to the ordinance to deter "super users" from abusing the 911 system by falsely reporting emergencies. This action will be of direct benefit to the department, the City of Oshkosh, and those we serve. A t t a chment sAttachments Ord 24-394 Chapter 17 and Chapter 13_Clean Chapter 17 and Chapter 13_Redline 7/9/2024 24-394 ORDINANCE SECOND READING 6/25/2024 24-368 ORDINANCE FIRST READING CARRIED 5-1 PRESENT PURPOSE: CREATE SECTIONS 13-14 AND 17-41 AND AMEND SECTIONS 13-20 AND 17-46 OF THE CITY OF OSHKOSH MUNICIPAL CODE TO PROHIBIT FALSE REPORTING OF EMERGENCIES INITIATED BY : CITY ADMINISTRATION A GENERAL ORDINANCE OF THE CITY OF OSHKOSH CREATING SECTIONS 13-14 AND 17-41 AND AMENDING SECTIONS 13-20 AND 17-46 OF THE CITY OF OSHKOSH MUNICIPAL CODE TO PROHIBIT FALSE REPORTING OF EMERGENCIES WHEREAS, the City of Oshkosh Fire Department (“OFD”) and Police Department (“OPD”) have been experiencing an increase in false reporting of emergencies by “super users” who are utilizing the 911 system to address household tasks or other non-emergency issues; and WHEREAS, the false reporting of an emergency is a violation of Wisconsin law and subject to prosecution by the State; and WHEREAS, the City of Oshkosh does not have a local ordinance prohibiting the false reporting of an emergency; and WHEREAS, the adoption of an ordinance prohibiting the false reporting of an emergency will provide an additional tool that OFD and OPD can utilize to deter system abuse and help ensure that the City’s first responders are being utilized for legitimate emergency response calls. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Oshkosh as follows: SECTION 1. That Section 13-14 of the City of Oshkosh Municipal Code is created with a title of “False Reporting of Emergency” and shall read as shown on the attachment to this Ordinance. SECTION 2. That Section 17-41 of the City of Oshkosh Municipal Code is created with a title of “False Reporting of Emergency” and shall read as shown on the attachment to this Ordinance. SECTION 3. That Section 13-20 of the City of Oshkosh Municipal Code is amended to read as shown on the attachment to this Ordinance. SECTION 4. That Section 17-46 of the City of Oshkosh Municipal Code is amended to read as shown on the attachment to this Ordinance. SECTION 5 . This ordinance shall be in full force and effect from and after its passage and publication. SECTION 6. Publication Notice. Please take notice that the City of Oshkosh enacted ordinance #24-394 CREATE SECTIONS 13-14 AND 17-41 AND AMEND 13-20 AND 17-46 OF THE CITY OF OSHKOSH MUNICIPAL CODE TO PROHIBIT FALSE REPORTING OF EMERGENCIES on July 9, 2024. This ordinance prohibits intentionally calling emergency service responders, including 911, the Oshkosh Fire Department, and the Oshkosh Police Department, to report a false emergency. A violation is subject to a penalty of not less than $100 and not more than $500, together with the costs of prosecution. more than $500, together with the costs of prosecution. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City’s website at www.oshkoshwi.gov. Clerk’s phone: 920/236-5011. SECTION 13-14 FALSE REPORTING OF EMERGENCY No person shall intentionally contact “911," the Oshkosh Fire Department, or the Oshkosh Police Department to report an emergency knowing that the fact situation which he or she reports does not exist. SECTION 13-20 PENALTIES … (B) Notwithstanding the foregoing, any person convicted of violating Section 13 -14 shall forfeit not less than One Hundred Dollars ($100.00) and not more than Five Hundred Dollars ($500.00), together with the costs of prosecution, and in default of payment thereof by imprisonment in the County Jail for a period not to exceed sixty (60 days). SECTION 17-41 FALSE REPORTING OF EMERGENCY No person shall intentionally contact “911," the Oshkosh Fire Department, or the Oshkosh Police Department to report an emergency knowing that the fact situation which he or she reports does not exist. SECTION 17-46 PENALTIES - ADULT (C) A forfeiture of not less than One Hundred Dollars ($100.00) nor more than Five Hundred Dollars ($500.00), together with the costs of prosecution, and in default of payment thereof by suspension of operator’s license for a period not exceeding 60 months or imprisonment for not exceeding ninety (90) days for a violation of any of the following: Section 17-3, 17-1 adopting §941.2965 Wis. Stats., 17-41 SECTION 13-14 FALSE REPORTING OF EMERGENCY No person shall intentionally contact “911," the Oshkosh Fire Department, or the Oshkosh Police Department to report an emergency knowing that the fact situation which he or she reports does not exist. SECTION 13-20 PENALTIES … (B) Notwithstanding the foregoing, any person convicted of violating Section 13 -14 shall forfeit not less than One Hundred Dollars ($100.00) and not more than Five Hundred Dollars ($500.00), together with the costs of prosecution, and in default of payment thereof by imprisonment in the County Jail for a period not to exceed sixty (60 days). SECTION 17-41 FALSE REPORTING OF EMERGENCY No person shall intentionally contact “911," the Oshkosh Fire Department, or the Oshkosh Police Department to report an emergency knowing that the fact situation which he or she reports does not exist. SECTION 17-46 PENALTIES - ADULT (C) A forfeiture of not less than One Hundred Dollars ($100.00) nor more than Five Hundred Dollars ($500.00), together with the costs of prosecution, and in default of payment thereof by suspension of operator’s license for a period not exceeding 60 months or imprisonment for not exceeding ninety (90) days for a violation of any of the following: Section 17-3, 17-1 adopting §941.2965 Wis. Stats., 17-41 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :*Ord 24-395 Approve Zone Change from Urban Mixed Use District (UMU) to Urban Mixed Use District with a Planned Development Overlay (UMU-PD) for Property Located South of 686 North Main Street -- Parcel 0402300000 (Formerly 668 North Main Street) (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The subject area included in the zone change request consists of a 3,600-square-foot vacant property located on the east side of North Main Street, south of East Irving Avenue. The site previously had a commercial building that was razed in 2021. The surrounding area consists primarily of a mix of commercial, mixed-use, and vacant properties. The 2040 Comprehensive Plan recommends Center City land use for the subject property and the adjoining parcels. The property is owned by the City of Oshkosh Redevelopment Authority. A N A L Y SI SANALYSIS On November 14, 2023, Common Council approved a zone change for 11 neighboring properties along North Main Street and Jefferson Street to Urban Mixed Use District with a Planned Development Overlay (UMU-PD). This rezone was intended to accommodate conceptual plans for a mixed-use development on the subject parcels (The Corridor). This request will correct an oversight, as this property was intended to be included with the rezone of the neighboring properties. The proposed UMU-PD zoning designation is consistent with the 2040 Comprehensive Land Use Plan recommendation (Center City). REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended approval of the requested zone change for the property located south of 686 North Main Street, parcel 0402300000, on July 2, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments Ord 24-395 Rezone - 668 N Main St 7/9/2024 24-395 ORDINANCE FIRST READING PURPOSE: APPROVE ZONE CHANGE FROM URBAN MIXED USE DISTRICT (UMU) TO URBAN MIXED USE DISTRICT WITH A PLANNED DEVELOPMENY OVERLAY (UMU-PD) FOR PROPERTY LOCATED SOUTH OF 686 NORTH MAIN STREET – PARCEL 0402300000 (FORMERLY 668 NORTH MAIN STREET) INITIATED BY : CITY OF OSHKOSH PLAN COMMISSION RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 30-381 OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO ZONING DISTRICTS. The Common Council of the City of Oshkosh does ordain as follows: SECTION 1. That Section 30-381 of the Oshkosh Municipal Code pertaining to Zoning Districts and the map therein described is hereby amended by changing the district character of the property formerly known as 668 North Main Street, Parcel 0402300000, from Urban Mixed Use (UMU) to Urban Mixed Use with a Planned Development Overlay (UMU-PD). ZONE CHANGE FROM URBAN MIXED USE DISTRICT (UMU) TO URBAN MIXED USE DISTRICT WITH A PLANNED DEVELOPMENT OVERLY (UMU-PD) FOR PROPERTY LOCATED FORMERLY 668 NORTH MAIN STREET, PARCEL 0402300000. THE NORTH THIRTY (30) FEET OF THE WEST ½ OF LOT SIX (6) OF BLOCK SEVENTY-TWO (72), IN THE FOURTH WARD, CITY OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN, PER LEACH’S MAP OF 1894. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and publication. SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #24-XXX approve zone change from Urban Mixed Use District (UMU) to Urban Mixed Use District with a Planned Development Overlay (UMU-PD) for the PROPERTY LOCATED FORMERLY AT 668 NORTH MAIN STREET, PARCEL 0402300000 on July 23, 2024. This ordinance changes the zoning of the properties located formerly at 668 North Main Street, Parcel 0402300000, from Urban Mixed Use District (UMU) to Urban Mixed Use District with a Planned Development Overlay (UMU-PD). The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and on the City's website at www.oshkoshwi.gov. Clerk's phone: (920) 236-5011. ITEM: PUBLIC HEARING: ZONE CHANGE FROM URBAN MIXED USE DISTRICT (UMU) TO URBAN MIXED USE DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (UMU-PD) FOR PROPERTY LOCATED SOUTH OF 686 NORTH MAIN STREET - PARCEL 0402300000 (FORMERLY 668 NORTH MAIN STREET) Plan Commission Meeting of July 2, 2024. GENERAL INFORMATION Applicant: City of Oshkosh Owner: City of Oshkosh Redevelopment Authority Actions Requested: The applicant requests a zone change from the existing Urban Mixed Use District (UMU) to Urban Mixed Use District with a Planned Development Overlay (UMU-PD) for the property located south of 686 North Main Street, parcel 0402300000 (formerly 668 North Main Street). Applicable Ordinance Provisions: Zoning map amendment standards are found in Section 30-381 of the Zoning Ordinance. Background Information, Property Location and Type: The subject area included in the zone change request consists of a 3,600 sq. ft. vacant property located on the east side of North Main Street, south of East Irving Avenue. The site previously had a commercial building that was razed in 2021. The surrounding area consists primarily of a mix of commercial, mixed use and vacant properties. The 2040 Comprehensive Plan recommends Center City land use for the subject property and the adjoining parcels. Subject Site Existing Land Use Zoning Vacant UMU Adjacent Land Use and Zoning Existing Uses Zoning North Commercial UMU South Mixed Commercial/Residential UMU East Vacant UMU-PD West Commercial UMU Recognized Neighborhood Organizations Downtown Comprehensive Plan Comprehensive Plan Land Use Recommendation Land Use 2040 Land Use Recommendation Center City ANALYSIS On November 14, 2023, Common Council approved a zone change for 11 neighboring properties along North Main Street and Jefferson Street to Urban Mixed Use District with a Planned Development Overlay (UMU-PD). This rezone was intended to accommodate conceptual plans for a mixed-use development on the subject parcels (The Corridor). After further discussions with the prospective developer, it was determined that the subject site of this rezone request should have been included in the rezone request of the neighboring properties. The subject site is needed for driveway access to the proposed future mixed-use development. November 14, 2023 Rezone of neighboring properties. Proposed rezone. Staff is supportive of the proposed zone change to include a Planned Development Overlay as it will serve to accommodate future development needs for the site. This request is consistent with the previously approved zone change of 11 neighboring parcels and will correct an oversight as this property was intended to be included with the rezone of the neighboring properties. The proposed UMU-PD zoning designation is also consistent with the 2040 Comprehensive Land Use Plan recommendation (Center City). FINDINGS/RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for a Zoning Map amendment, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-381 (D)(2): (a) Advances the purposes of this Chapter as outlined in Section 30-03 and the applicable rules of Wisconsin Department of Administration and the Federal Emergency Management Agency. (b) Is in harmony with the Comprehensive Plan. (c) Maintains the desired overall consistency of land uses, land use intensities, and land use impacts within the pertinent zoning districts. Rezone to UMU-PD (d) Addresses any of the following factors that are not properly addressed on the current Official Zoning Map: (ii) Factors have changed (such as new data, infrastructure, market conditions, development, annexation, or other zoning changes), making the subject property more appropriate for a different zoning district. Staff recommends approval of the zone change with the findings listed above. Plan Commission recommends approval of the requested zone change with the findings for the property located south of 686 North Main Street, parcel 0402300000 (formerly 668 North Main Street) on July 2, 2024. The following is Plan Commission’s discussion on the item. Site Inspections Report: Ms. Scheuermann, Mr. Lowenstein, Mr. Ulrich, Council Member Nichols, Ms. Davey, Mr. Bowen and Mr. Perry all reported visiting the site. Staff report accepted as part of the record. The applicant requests a zone change from the existing Urban Mixed Use District (UMU) to Urban Mixed Use District with a Planned Development Overlay (UMU-PD) for the property located at 0 North Main Street (Parcel 0402300000). Mr. Slusarek presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The subject area included in the zone change request consists of a 3,600 sq. ft. vacant property located on the east side of North Main Street, south of East Irving Avenue. The site previously had a commercial building that was razed in 2021. The surrounding area consists primarily of a mix of commercial, mixed use and vacant properties. The 2040 Comprehensive Plan recommends Center City land use for the subject property and the adjoining parcels. Mr. Perry opened up technical questions to staff. Council Member Nichols asked if the applicant will have to resubmit their WHEDA application due to this parcel not being included in the initial rezone. Ms. Nieforth said that the applicant will not need to resubmit their application. They were approved for the tax credits, and this was just an oversight. This planned development overlay is able to give the applicant flexibility. Mr. Perry opened the public hearing and asked if any members of the public wished to speak. April Chase; 686 N Main St, asked if a fence will be put up since the fence she had was torn down during the demolition of the building. Mr. Slusarek said that the fence will be addressed as part of the planned development when the applicant comes back through Plan Commission with their plans for the general development plan and specific implementation plan. At this time, it is just a zone change to get common zoning. Mr. Perry closed the public hearing. There was no closing statement from the applicant. Motion by Kiefer to adopt the findings and recommendation as stated in the staff report. Seconded by Davey. Mr. Perry asked if there was any discussion on the motion. Motion carried 9-0. 664A 664 N MAIN STN MAIN ST L:\GIS_Maps\Planning Base Map - For Windows 10.mxd User: katrinam 0 N O R T H M A I N S T R E E T ,P A R C E L 0 4 0 2 3 0 0 0 0 0 City of Oshkosh maps and data are intended to be used for general identification purposes only, and theCity of Oshkosh assumes no liability for the accuracy of the information. Those using the information areresponsible for verifying accuracy. For full disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Printing Date: 6/6/2024 1 in = 20 ft1 in = 0 mi¯ 10 0 10 205 Feet Prepared by: City of Oshkosh, WI Page 5 ZONE CHANGE 0 N MAIN ST, PARCEL 0402300000 PC: 7-2-2024 MARLA J TONN 664 N MAIN ST A OSHKOSH WI 54901-4443 ALEE CHASE INVESTMENTS LLC 515 N MAIN ST #A OSHKOSH WI 54901-4908 NATHAN M HENNAGER 663 N MAIN ST OSHKOSH WI 54901-4431 NORTHERN ASPEN LLC 105 E RIVER DR OMRO WI 54963-1019 FINK INK LTD 1275 W SMITH AVE OSHKOSH WI 54901-1895 ROHAN MEIER & MORGAN LLC 671 N MAIN ST OSHKOSH WI 54901-4431 ROGER BECKER 675 N MAIN ST OSHKOSH WI 54901-4431 STEVEN F OROURKE 683 N MAIN ST STE C OSHKOSH WI 54901-4472 DOWNTOWN NBHD ASSOC C/O JESSIE MEIDL 903 W 7TH AVE OSHKOSH WI 54902-5854 Page 6 DIVISION ST JE FF E RS ON ST FU LTO N AV DIVISION ST JE FF E RS ON S T E IRV ING AVW IRVING AV N M AIN ST J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 6/4/2024 1 in = 120 ft 1 in = 0.02 mi¯0 NORTH MAIN STREET,PARCEL 0402300000 City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 7 E PAR KWAY AV SCOTT AV MERRITT AV CHURCHAV W PAR KWAY AV E LINCOLN AV GRAND ST NORTHWESTERN AV PROSPECT AV SCOTT AV VILAS AV HUDSON AV MT VERNON ST E MELVIN AV STERLING AV BROAD ST ROCK PL PR OSPECT AV MARSTON PL FULTON AV E MELVIN AV W LINCOLN AV IDA AV FULTON AV W LINCOLN AV STERLING AV DIVISION ST PEARL AV GRAND ST CHURCHAV CENTRAL ST FREDERICK ST MT VERNON ST JEFFERSON ST PYLE AV DIVISION ST CENTRAL ST FREDERICK ST W MELVIN AV JEFFERSON ST BROAD ST BROAD ST MONROE ST MT VERNON ST EASTMAN ST UNION AV AMHERST AV CENTRAL ST FRANKLIN ST FREDERICK ST WRIGHT ST PL EASANT ST MA DIS ON S T WRIGHT ST OXFORD AV DALE AV FRANKLIN ST CENTRAL ST E IRVING AVN MAIN ST W IRVING AV JACKSON ST ALGOMA BLVD HIGH AV CMUCMU CMU CMU -PD CMU-PD I I I I I-PD I-PD I-PD I-PD I-PD I-PD I-PD I-PD I-UTO MR-36 MR-36-UTO SR-5 SR-5 SR-9 SR-9 TR-10 TR-10 TR-10 TR-10-PD TR-10-PD TR-10PDUTO UMU UMU UMU UMU UMU UMU UMU-PD UMU-PD UMU-PD UMU-UTO UMU-UTO J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 6/4/2024 1 in = 500 ft 1 in = 0.09 mi¯0 NORTH MAIN STREET,PARCEL 0402300000 City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 8 JE FF E RS ON ST DIVISION ST DIVISION ST JE FF E RS ON S T E IRV ING AVW IRVING AV N M AIN ST J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam Prepared by: City of Oshkosh, WI Printing Date: 6/4/2024 1 in = 100 ft 1 in = 0.02 mi¯0 NORTH MAIN STREET,PARCEL 0402300000 City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 9 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Diane Bartlett, City Clerk D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-396 Approve the Polling Location, Date, and Times for Early Absentee Voting in the City of Oshkosh for the August 13, 2024, Partisan Primary, and November 5, 2024, General Election B A C KGRO UN DBACKGROUND The early voting process is intended to make it easier for voters to access the polls. Early voting allows those who have other commitments, are traveling, or work shifts that make it difficult to get to the polls on election day a way of casting their ballots in advance. While in-person absentee voting is not required by state statute, the city of Oshkosh has provided in-person absentee voting to make it easier for people to exercise their right to vote. Council has approved 19 E Irving as the designated early absentee voting location, making voting early more convenient. This location has increased voter accessibility and reduced congestion at city hall. This has also allowed city hall staff to conduct their daily tasks without interruption. The subject of offering extended times and dates for early voting is a common discussion among cities and municipal clerks. The city of Oshkosh has traditionally followed our regional partners. We have been asked about our scheduled times by groups with many political perspectives. Some suggest we do more than the minimum; others believe we should only do the minimum. The Clerk's office has tried to balance the requirements of State statutes, and the availability of staff. Experience has shown that we achieve a greater turnout by promoting voting by mail. A N A L Y SI SANALYSIS Staff contacted neighboring municipalities, and found the following information from peer municipalities offering early absentee voting hours: Appleton / Clerk's office (hours for this election not yet set) Evening hours: Yes (usually one or two evenings until 6 pm, depending on the election) Weekend hours: No (weekend hours for general elections only) Eau Claire / Eau Claire website Evening Hours: No Weekend Hours: No Hours: 8:00 am - 5 at City Hall; 9 am -- 4 pm at a drive-through absentee voting site Fond du Lac / Fond du Lac website Evening Hours: Yes (one day until 5:00 pm, one until 5:30 pm) Weekend Hours: No Hours: 8:00 am - 4:30 pm most days Green Bay / Green Bay website Evening Hours Yes / This election: 8:00 am -- 5:00 pm, with one day until 9:00 pm Weekend Hours: Yes / This election Saturday 8:00 am-noon General election:8:00 am -- 5:00 pm with two days until 9:00 pm; Sunday 9:00 am-noon Janesville / Janesville website (hours for this election not yet set) Evening Hours: No Weekend Hours: No Hours: 7:30 am - 4:30 pm on weekdays; 5:00 pm on the last Friday for early voting Kenosha / Kenosha website Evening Hours: Yes (two evenings until 7:00 pm) Weekend Hours: No Hours: 8:00 am - 4:30 pm on weekdays; 5:00 pm on the last Friday or early voting La Crosse / La Crosse website (hours for this election not yet set) Evening Hours: Yes Weekend Hours: Yes Last election, times varied by location See website for specifics (5 locations for early voting, including City Hall) Menasha / Menasha website Evening Hours: No Weekend Hours: No Hours: 8:00 am -- 4:00 pm, all days. Neenah / Neenah website (hours for this election not yet set) Evening Hours: No Weekend Hours: No The hours for the last election were 7:30 am - 4:30 pm, with the first Friday ending at 4 and the second Friday ending at 5:00 pm. Racine / Racine website (hours for this election not yet set) Evening Hours: No Weekend Hours: Yes (9:00 am -- 12:00 pm, two Saturdays; two locations) In the last election, times varied by location City Hall was 8:00 am - 4:30 pm, and all other locations were generally 10:00 am -- 4:00 pm (8:00 am additional locations, typically offered one day each; two locations were by appointment only) Sheboygan / Sheboygan website Evening Hours: Yes (one day until 6:30 pm) Weekend Hours: No Hours: Monday -Thursday 7:30 am - 4:30 pm; Friday 7:30 am - 11:00 am It should be noted that the City of Oshkosh has not offered weekend hours for early absentee voting for any election other than the November General Election. The data below shows the number of individuals that utilized Saturday hours for the 2016, 2018, 2020, and 2022 general elections. Federal Election Year Early Voting Dates at City Hall Saturday Early Voting Date Election Date Number of Voters Seen on Saturday 2016 (presidential) 10/25-11/6 5-Nov 8-Nov 7 2018 10/23-11/4 27-Oct 6-Nov 125* 2020 (presidential)10/20-11/1 31-Oct 3-Nov 2 2022 10/25-11/6 5-Nov 8-Nov 1 * October 27, 2018, Winnebago County Democratic Party Early Voting & Pancake Breakfast, and Early Voting and Canvassing with Tammy Baldwin events. FI SC A L I M P A CTFISCAL I M P A C T Extended hours for early absentee voting will have payroll/budget implications. The estimated cost for an additional 4 hours is $405.05 at a minimum. Each additional hour is approximately $101.27. If necessary (depending on the turnout and absentee voter volume), other staff may need to be hired to help, typically at a rate of $9.50 per hour. Subsequently, the new early absentee voting location is a city-owned site, as there is no additional cost to utilize this location. CON SI D ERA TI ONCONSIDERATION While notification of early absentee voting hours for the upcoming primary have been sent with absentee ballot requests, the clerk's office is including the following voting hours for council consideration: AUGUST 13, 2024 PARTISAN PRIMARY Tuesday, July 30, 2024, through Friday, August 2, 2024, 8:00 am - 4:30 pm Monday, August 5, 2024, through Thursday, August 8:00 am, 2024, 8:00 am-4:30 pm Friday, August 9, 2024, 8:00 am -- 5:00 pm NOVEMBER 5, 2024 GENERAL ELECTION: Tuesday, October 22, 2024, 11:00 am -- 7:00 pm Wednesday, October 23 through Friday, October 25, 2024, 8:00 am - 4:30 pm Saturday, October 26, 2024, 8:00 am - 12:30 pm Monday, October 28, 2024, 11:00 am -- 7:00 pm Tuesday, October 29 through Thursday, October 31, 2024, 8:00 am - 4:30 pm Friday, November 1, 2024, 8:00 am - 5 pm A t t a chment sAttachments Res 24-396 07/09/2024 24-396 RESOLUTION CARRIED 6-0 AS AMENDED PURPOSE: APPROVE THE POLLING LOCATION, DATE, AND TIMES FOR EARLY ABSENTEE VOTING IN THE CITY OF OSHKOSH FOR THE AUGUST 13, 2024, PARTISAN PRIMARY, AND NOVEMBER 5, 2024, GENERAL ELECTION INITIATED BY : CITY CLERK WHEREAS, the governing body of a municipality may elect to designate a site to replace the office of the municipal clerk as the location from which electors of the municipality may request and vote absentee ballots and to which voted absentee ballots shall be returned by electors for any election under Wis. Stat. §6.855(1); and WHEREAS, the City Clerk’s office has identified an alternate city-owned site that meets all statutory requirements and requests that the Council designate that site for early voting for the August 13, 2024, Partisan Primary, and November 5, 2024, General Election, and establish the dates and times for such early/absentee voting. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that 19 E. Irving, Oshkosh, WI, 54901 is hereby designated pursuant to section 6.855 of the Wisconsin Statutes as the location for early voting where electors of the municipality may request and vote absentee ballots and to which voted absentee ballots shall be returned by electors for the August 13, 2024, Partisan Primary, and the November 5, 2024, General Election, during the dates and times listed below: AUGUST 13, 2024 PARTISAN PRIMARY Tuesday, July 30, 2024, through Friday, August 2, 2024, 8:00 am-4:30 pm Monday, August 5, 2024, through Thursday, August 8, 2024, 8:00 am-4:30 pm Friday, August 9, 2024, 8:00 am-5 pm NOVEMBER 5, 2024, GENERAL ELECTION: Tuesday, October 22, 2024, 11:00 8:30 am – 7:00 pm Wednesday, October 23 through Friday, October 25, 2024, 8:00 am - 4:30 pm Saturday, October 26, 2024, 8:00 am - 12:30 pm Public Test to follow Monday, October 28, 2024, 11:00 8:30 am – 7:00 pm Tuesday, October 29 through Thursday, October 31, 2024, 8:00 am - 4:30 pm Friday, November 1, 2024, 8:00 am - 5 pm TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mike Stanley, Fire Chief D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-397 Amend the 2024 City of Oshkosh Fee Schedule to Create a Response Fee for the Oshkosh Fire Department B A C KGRO UN DBACKGROUND The Oshkosh Fire Department bills for services for Emergency Medical Services (EMS) based on different threshold levels of care and transport services. Currently, there is no fee in place to address incidents where no medical care is provided, but other ancillary services are requested. This amendment would create a fee to charge for responses that are not an emergency and related to providing ancillary services. A N A L Y SI SANALYSIS This fee comes as a recommendation from EMSMC, who is the provider of ambulance billing services for the Fire Department. The department has been experiencing an increase in "super users" who are utilizing the 911 system inappropriately to provide home health care, pet care, or to complete routine household tasks. As an example, the Fire Department alone has responded to one individual 104 times in 18 months. The person was not transported 79% of the time, resulting in no fee being assessed. This fee would recoup costs for these responses not currently covered under the billing system, which was traditionally based on calls requiring patient transport. As with falls which may not ultimately require transport, these calls require response and take time for assessment and any actions that may be taken at the scene. Staff reviewed historical data pertaining to OFD's responses and recommends that a fee be considered after the third response to a person in a calendar year. Staff believes that three is a reasonable number based on the prior history of responses and creates a fair line between not discouraging calls for legitimate service and recouping costs for persons who are requiring greater than usual services. The Department anticipates that, similar to the response with frequent falls, in some cases there may be an opportunity for further intervention to prevent future calls. FI SC A L I M P A CTFISCAL I M P A C T The response fee would be enacted after the third call for service in a calendar year and would be charged for subsequent calls. The fee amount would be $150.00, which is the same amount as the fee for repetitive responses to patients who have fallen. Revenue from this fee would be placed in account number 0235-0230-4972-20576, EMS Response Fee. REC O M M E N D A TI ONRECOMMENDATION The recommendation would be that the Common Council approve this amendment to create the response fee to deter "super users" from abusing the 911 system. This action will be of direct benefit to the department, the City of Oshkosh, and those we serve. A t t a chment sAttachments Res 24-397 07/09/2024 24-397 RESOLUTION CARRIED 6-0 PURPOSE: AMEND THE 2024 CITY OF OSHKOSH FEE SCHEDULE TO CREATE A RESPONSE FEE FOR THE OSHKOSH FIRE DEPARTMENT INITIATED BY : OSHKOSH FIRE DEPARTMENT WHEREAS, the City charges fees for various services which are included in a fee schedule adopted by Council; and WHEREAS, staff recommends an update to the City Fee Schedule to include a response fee for Fire Department Responses in excess of 3 per year per person, that do not result in transport, lift assistance or treatment on scene. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the City of Oshkosh Fee Schedule is hereby amended to include a response fee for Fire Department Responses in excess of 3 per year per person, that do not result in transport, lift assistance or treatment on scene in the amount of One Hundred Fifty and no/100 dollars ($150.00). BE IT FURTHER RESOLVED that the appropriate city staff are hereby authorized and directed to include the Response Fee in the City of Oshkosh Fee Schedule and to take such actions as necessary to work the City’s ambulance billing provider to implement the fee. BE IT FURTHER RESOLVED that such fee shall take effect immediately for services on and after passage of this resolution. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Julie Calmes, Finance Director D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-398 Appropriate ARPA Funds for 2024 Projects in Lieu of Issuing Debt B A C KGRO UN DBACKGROUND Attached is a resolution to appropriate additional ARPA Funds for the Museum security system and a facilities condition assessment and space needs study. With the 2022 CIP, there was $20,000 of ARPA funds appropriated for the Museum security system. At the June 11, 2024, Council meeting, an additional $23,000 of ARPA funds were appropriated for this project. The additional adjustment needed of $2,950 is because the vendor quote was for the ExacqVision Professional licenses. However, the city has changed our surveillance system platform to ExacqVision Enterprise licenses. This is causing the slight increase of $2,950. The last city-wide facilities condition assessment was done in 2021. The last City Hall Space Needs Assessment was done in 2018. To provide updated information for future facility CIP planning, City staff are recommending completing an update to both plans in the coming year. The cost to have these plans updated is $23,060. The attached resolution would appropriate an additional $26,010 of ARPA funds, leaving a balance of $27,303 not yet appropriated. FI SC A L I M P A CTFISCAL I M P A C T The requested appropriation at this time totals $26,010. Based on the ARPA Award of $20,514,484 and Resolution No. 21-498, which directed 75% of ARPA expenditures for City Infrastructure, the remaining ARPA balance for City Infrastructure projects after this appropriation would be $27,303. The remaining funds will be appropriated before December 31, 2024. ARPA projects must be appropriated/encumbered by December 31, 2024 and all invoices must be paid by December 31, 2026. Please contact me if you have any additional questions. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached Resolution. A t t a chment sAttachments Res 24-398 Revised ARPA List 2024 07/09/2024 24-398 RESOLUTION CARRIED 6-0 PURPOSE: APPROPRIATE ARPA FUNDS FOR 2024 PROJECTS IN LIEU OF ISSUING DEBT INITIATED BY : CITY ADMINISTRATION WHEREAS, The City of Oshkosh was awarded $20,514,484 in ARPA (American Rescue Plan Act of 2021) Funds; and WHEREAS, on May 20, 2021 the City received and deposited 50% of the award in the amount of $10,257,242 into a Special Revenue Fund, Fund Number 0224, ARPA Special Revenue; and WHEREAS, on June 7, 2022 the City received and deposited the remaining 50% of the award in the amount of $10,257,242 into a Special Revenue Fund, Fund Number 0224, ARPA Special Revenue; and WHEREAS, the City Council adopted Resolution Number 21-498, “Creating Parameters for Usage of American Rescue Plan (ARPA) Funds”; and WHEREAS, Resolution 21-498 states that 75% of the ARPA Funds should be utilized for City infrastructure projects; and WHEREAS, Resolution 21-583 appropriated $4,023,050; and Resolution 22-478 appropriated $4,097,600; and Resolution 23-573 appropriated $5,133,200; and WHEREAS, Resolution 24-46 appropriated $595,000; and Resolution 24-79 appropriated $830,000; and Resolution 24-119 appropriated $388,000; and WHEREAS, Resolution 24-235 appropriated $242,700; and Resolution 24-313 appropriated $23,000. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh funding from ARPA funds received by the City of Oshkosh be appropriated by funding $26,010 for the Museum security system and a facilities condition assessment/space needs study. Beginning Balance $13,848,850 $7,265,213 2024 Projects Resolutions 23-573 and 24-46 Fire Dept Generators (2 plus additional)775,000$ Pratt Trail Archeological Study 400,000$ Data Center Switch Replacement 94,900$ Fire Dept Station Renovations 55,000$ Fire Dept Hose 18,000$ Fire Dept Mattresses 21,100$ Senior Center Siding & Doors 200,000$ 44th Parallel Ply Equip & Surfacing 300,000$ Fire Dept Cardiac Monitors & AEDs 1,092,500$ Tough Books 67,600$ Thermal cameras 70,000$ Zoo Bear Exhibit 400,000$ Grand Building Renovation design 473,000$ Design Fire Training Center 450,000$ Asphalt Pavement Prevention Prog 250,000$ Museum Sawyer House Windows 175,000$ Police CCOV Equipment 100,000$ Police take home vehicles 286,000$ Police Evidence Center 55,000$ Fire Replace Air Bags 20,000$ Fire Security Cameras 67,000$ Fire Pressure Washers 8,100$ Public Works Facility Efficiency Enhancements 50,000$ Quarry Park Landfill Mitigation 50,000$ Reduce 2024 Levy ADA Improvement 100,000$ Concrete Repairs 150,000$ Subtotal 5,728,200$ 1,537,013$ Resolution 24-79 Cem 409 Van 94,000$ Cem 516 Mower 20,000$ Cem 539 Mower 20,000$ Eng 386 1/2 ton 47,000$ Fac Van 85,000$ Fire Other Veh 74,000$ South Main Acq Parks F150 52,000$ Parks 1 Ton Dump 90,000$ Parks F350 57,000$ Parks 418 F150 55,000$ Parks 454 Mower 75,000$ Parks Shop Sweeper -$ Street Mower 13,500$ Street Road Saw 54,500$ Street Crack Filler 83,000$ Street Trailers 10,000$ 830,000$ 707,013$ Resolution 24-119 Fire Radios 43,000$ Police Body Armor/FTO Equipment 40,000$ Roundabout Landscaping 150,000$ Police Evidence Room revised cost 25,000$ Library Noise 70,000$ Library Public Furnishings 25,000$ Library signage 5,000$ Transit /Truck Route Study 30,000$ 388,000$ 319,013$ Resolution 24-235 Transit Card Readers 80,000$ Fire Dept Air Compressors 21,000$ IT List Serve 16,700$ Museum Boiler 125,000$ 242,700$ 76,313$ Resolution 24-313 Additional for Museum Security System 23,000$ 23,000$ 53,313$ Additional 2024 Requests Additional for Museum Security System 2,950$ Facilities Condition Assessment/Space Needs Study 23,060$ 26,010$ 27,303$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-399 Approve Allocation of American Rescue Plan Act (ARPA) Funds to ADVOCAP for $217,660.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-399 Exhibit A for Res 24-399_ADVOCAP Summary of Recommended and Proposed Projects 7/9/2024 24-399 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO ADVOCAP, INC. IN THE AMOUNT OF $217,660.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT ADVOCAP Childcare Incubator 500,000$ 217,660$ 500,000$ 217,660$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-400 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Downtown Oshkosh Business Improvement District for $150,000.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-400 Exhibit A for 24-400_BID Summary of Recommended and Proposed Projects 7/9/2024 24-400 RESOLUTION CARRIED 5-1 PRESENT PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO THE DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT IN THE AMOUNT OF $150,000.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Business Improvement District (BID) Operations 300,000$ 150,000$ 300,000$ 150,000$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-401 Approve Allocation of American Rescue Plan Act (ARPA) Funds to COTS, Inc. for $100,000.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-401 Exhibit A for Res 24-401_COTS Summary of Recommended and Proposed Projects 7/9/2024 24-401 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO COTS, INC. IN THE AMOUNT OF $100,000.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT COTS Transitional Housing Project 200,000$ 100,000$ 200,000$ 100,000$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-402 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Covey, Inc. for $75,000.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-402 Exhibit A for Res 24-402_Covey Summary of Recommended and Proposed Projects 7/9/2024 24-402 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO COVEY, INC. IN THE AMOUNT OF $75,000.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Covey Facility Improvements 75,000$ 75,000$ 75,000$ 75,000$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-403 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Day by Day Shelter for $105,000.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-403 Exhibit A for Res 24-403_Day by Day Summary of Recommended and Proposed Projects 7/9/2024 24-403 RESOLUTION CARRIED 5-1 PRESENT PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO DAY BY DAY SHELTER IN THE AMOUNT OF $105,000.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Day by Day Moving Cost Assistance 250,000$ 105,000$ 250,000$ 105,000$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-404 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Habitat for Humanity - Oshkosh and the City of Oshkosh for $300,000.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-404 Exhibit A for Res 24-404_Habitat Summary of Recommended and Proposed Projects 7/9/2024 24-404 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO HABITAT FOR HUMANITY - OSHKOSH AND THE CITY OF OSHKOSH IN THE AMOUNT OF $300,000.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Habitat for Humanity and City of Oshkosh Workforce Housing Project 300,000$ 300,000$ 300,000$ 300,000$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-405 Approve Allocation of American Rescue Plan Act (ARPA) Funds to the Hooper Community Center for $60,000.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-405 Exhibit A for Res 24-405_Hooper Summary of Recommended and Proposed Projects 7/9/2024 24-405 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO HOOPER COMMUNITY CENTER IN THE AMOUNT OF $60,000.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Hooper Community Center Building Improvements 60,000$ 60,000$ 60,000$ 60,000$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-406 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Jericho Road Ministries for $48,100.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-406 Exhibit A for Res 24-406_Jericho Road Summary of Recommended and Proposed Projects 7/9/2024 24-406 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO JERICHO ROAD MINISTRIES IN THE AMOUNT OF $48,100.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Jericho Road Ministries Pantry Equipment Upgrade 48,100$ 48,100$ 48,100$ 48,100$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-407 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Lakeside Packaging Plus, LLC for $90,000.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-407 Exhibit A for Res 24-407_Lakeside Packaging Plus Summary of Recommended and Proposed Projects 7/9/2024 24-407 RESOLUTION 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO LAKESIDE PACKAGING PLUS, LLC IN THE AMOUNT OF $90,000.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Lakeside Packaging's Diverse Abilities Recreation Area 90,000$ 90,000$ 90,000$ 90,000$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-408 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Operation DREAM North for $126,000.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-408 Exhibit A for Res 24-408_Operation DREAM North Summary of Recommended and Proposed Projects 7/9/2024 24-408 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO OPERATION DREAM NORTH IN THE AMOUNT OF $126,000.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Operation DREAM North Operating Funds for Youth Development 275,888$ 126,000$ 275,888$ 126,000$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-409 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Oshkosh Healthy Neighborhoods for $150,000.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-409 Exhibit A for Res 24-409_Oshkosh Healthy Neighborhoods Summary of Recommended and Proposed Projects 7/9/2024 24-409 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO OSHKOSH HEALTHY NEIGHBORHOODS IN THE AMOUNT OF $150,000.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Oshkosh Healthy Neighborhoods Operations 300,000$ 150,000$ 300,000$ 150,000$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-410 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Oshkosh Pride, Inc. for $17,500.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-410 Exhibit A for Res 24-410_Oshkosh Pride Summary of Recommended and Proposed Projects 7/9/2024 24-410 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO OSHKOSH PRIDE, INC. IN THE AMOUNT OF $17,500.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Oshkosh Pride, Inc. Funding Equipment for Oshkosh Pride Event 97,184$ 17,500$ 97,184$ 17,500$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-411 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Salvation Army of Oshkosh for $120,174.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-411 Exhibit A for Res 24-411_Salvation Army Summary of Recommended and Proposed Projects 7/9/2024 24-411 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO SALVATION ARMY OF OSHKOSH IN THE AMOUNT OF $120,174.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Salvation Army Vechicles 120,174$ 120,174$ 120,174$ 120,174$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-412 Approve Allocation of American Rescue Plan Act (ARPA) Funds to SEPO for $300,000.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-412 Exhibit A for Res 24-412_SEPO Summary of Recommended and Proposed Projects 7/9/2024 24-412 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO SEPO IN THE AMOUNT OF $300,000.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT SEPO Operating Funds for Youth Development 350,000$ 300,000$ 350,000$ 300,000$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-413 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Commonwealth Development Corporation of America / Oshkosh Child Development Center for $354,900.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-413 Exhibit A for Res 24-413_Commonwealth Development Summary of Recommended and Proposed Projects 7/9/2024 24-413 RESOLUTION CARRIED 5-1 PRESENT PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO COMMONWEALTH DEVELOPMENT CORPORATION OF AMERICA / OSHKOSH CHILD DEVELOPMENT CENTER IN THE AMOUNT OF $354,900.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT The Corridor (Commonwealth Development) Multi-Shift Childcare Center 361,150$ 354,900$ 361,150$ 354,900$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-414 Approve Allocation of American Rescue Plan Act (ARPA) Funds to The Learning Collaborative for $122,000.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-414 Exhibit A for Res 24-414_Learning Collaborative Summary of Recommended and Proposed Projects 7/9/2024 24-414 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO THE LEARNING COLLABORATIVE IN THE AMOUNT OF $122,000.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT The Learning Collaborative Operating Funds for Youth Development 182,000$ 122,000$ 182,000$ 122,000$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Res 24-415 Approve Allocation of American Rescue Plan Act (ARPA) Funds to Winnebago Area Literacy Council for $25,708.00 B A C KGRO UN DBACKGROUND On September 28, 2021, Council adopted Resolution 21-498, providing direction to staff on the allocation of funds made available through the American Rescue Plan Act (ARPA). The resolution specified that 75% of ARPA funds be used on City infrastructure projects, with the remaining 25% used for non-infrastructure projects or direct assistance purposes. The 25% allocation amounts to $5,128,621. To date, $2,766,578.79 has been disbursed or approved, leaving $2,362,042.21 for allocation. Earlier this year, Council directed me to begin another round of solicitations for use of ARPA funds. This solicitation yielded 51 proposals totaling over $12 million in requests. As with the prior round of solicitations, staff identified short-term and long-term goals that should be pursued in ARPA funding decisions. The short-term goals that staff identified are as follows: Help those with immediate needs Help those directly impacted by COVID-19 Compliance with federal ARPA regulations Politically acceptable to the Council and community Ability to leverage ARPA funds with other revenue sources Duplication of effort avoidance with other agencies as well as duplication of ARPA funding avoidance Long-term goal/plan congruence with the following: Strategic plan goals Long-term visible impacts Long-term benefits to individuals and community Long-term relief for those repaying ARPA funds in the future Staff evaluated the 51 applications through this lens, and while the exercise assisted in determining the quality of the applications from a grant standpoint, the exercise did not place weight on any specific priorities for the use of funds. Therefore, at the May 14th meeting, I asked for direction from Council on prioritizing areas of need. Council agreed on the following priorities: 1. Housing, particularly affordable housing 2. Homelessness, both acute and preventative 3. Child care capacity 4. DEI/under-represented populations Council also directed staff to seek input from the DEI Committee on any equity concerns they may have. The DEI committee provided input that further assisted staff in developing its recommendations. Based on this additional input, staff made recommendations to Council that were discussed during their June 25 workshop. Following public input and Council discussion, Council provided direction on changes to staff's initial recommendations, which are summarized in the attached spreadsheet. A N A L Y SI SANALYSIS The proposed grants based on Council's direction are summarized below. Along with each of these grant requests, staff will develop conditions of approval specific to their grant requests. Examples of conditions may include deadlines to raise matching funds, evidence of expenditures, or other conditions that are appropriate for the specific application. In some cases, a grant is being recommended for operating funds. While operating funds were initially discouraged from City ARPA funding, some applications are for initiatives to enable these groups to establish or re-establish themselves. Agencies receiving operating fund grants will need to develop a path forward to become self-sufficient. H ous ing (1 gr a nt , t ot a ling $300,000.00)H ous ing (1 gr a nt , t o t a ling $300,000.00) Habitat for Humanity and City of Oshkosh Workforce Housing, $300,000.00 Habitat for Humanity has partnered with the City of Oshkosh to acquire the Washington School property and convert it into workforce housing and housing that Habitat for Humanity will make available to individuals with income at less than 80% of area median income. This project is consistent with the City's goals of affordable housing and increasing our housing stock. The $300,000 in grant funds will be used to provide new utility services to the 19 individual sites that will be developed. That cost would typically be assumed by the developer or property owner. H ome le s s nes s (3 gr a nt s , t ot a ling $325,174.00)H om e le s s nes s (3 gr a nt s , t o t a ling $325,174.00) Salvation Army, $120,174.00 The Salvation Army serves our homeless population during the day by offering daytime meals and temporary shelter to these individuals. The Salvation Army was also impacted by Covid and saw its donations drop while its demand for services increased. The $120,174 request is to fund half of the replacement of Salvation Army vehicles that they used to serve their many target clients. The Salvation Army has raised the matching funds to fund the other half of these vehicles. These are all vehicles that are in their fleet and are well past their useful life. This grant will enable the Salvation Army to continue providing these much-needed services to our community. Day by Day Shelter, $105,000.00 $105,000 is proposed to fund a program to assist their guests in security deposits and other essential expenses associated with transitioning these individuals to permanent housing on their own. The assistance to these individuals is approximately $3,500 each. This will enable Day by Day to assist approximately 30 individuals. This will free up additional beds to assist 30 more individuals experiencing homelessness. Day by Day Shelter initially requested $250,000 in ARPA funds. The other request in their grant is for shelter support services, which we cannot fund at this time. COTS, $100,000.00 COTS has previously been funded $250,000 as part of the partnership with the Community Foundation to acquire the former Father Carr's on Koeller Road. This new request is to seek direct assistance from the City to fund costs to convert an additional 20 units for transitional housing. Although COTS benefited from the prior round of ARPA requests, it was for the acquisition of the property itself. They were not in a position to request these additional funds at the time of the first round of ARPA requests. Staff considers this supplemental request to be appropriate. Now that COTS is more established in the community, they have sought an additional $200,000 for this phase of their project. Due to funding limitations, staff can only recommend $100,000 at this time, but this will fund approximately the conversion of 10 of the 20 housing units proposed. This will help improve the stock of transitional housing units available in our community. Child ca r e Ca p a c it y (2 r e c omme nd a t ions , t ot a ling $572,560.00)C hild ca r e C a p a c it y (2 r e c o mm e nd a t io ns , t o t a ling $572,560.00) The Corridor, $354,900.00 The Corridor project is a proposal from Commonwealth Development for a combination of residential development with a childcare center attached. The development will target low-income residents for some of the residential units. The proposed childcare center will have the added benefit of offering second-shift childcare, which is virtually nonexistent in Oshkosh at this time. The proposed funds will address the construction and finishing costs of the childcare center, green improvements, and some costs associated with affordable housing. Approximately $6,250 was also proposed in the grant request to fund childcare consulting services. Those costs have been excluded so that the grant is exclusively for capital construction costs. ADVOCAP, $217,660.00 ADVOCAP is proposing a unique concept that will enable potential childcare providers a location to start their business with minimal overhead costs. ADVOCAP has to identify the location that would house approximately 4 to 5 separate childcare center incubator sites until such time as the childcare business can establish itself and relocate to a more permanent and possibly larger facility. This project has already been identified for federal funding through Senator Baldwin's office. The grant request for ADVOCAP was for $500,000, but this was one of the last projects to be funded out of our program. Only $217,660 was remaining to fund this program. One of staff's hesitations in funding this program is that the total funding is not identified at this time. The City would need to place a requirement that the matching funds need to be raised by November 1, 2024, so that we know that this project is proceeding. Otherwise, staff would recommend not funding this and returning it for another use by the City. It should also be noted that ADVOCAP was funded approximately $127,000 in the first round of ARPA funding. This was for an entirely different program that provided services to individuals needing rental assistance from a state program. These two projects are significantly different from one another, and both projects address different needs in the community, so staff is comfortable providing this additional grant to ADVOCAP. D E I /Und er-Rep r e s e nt e d Group s (8 gr a nt s , t ot a ling $804,308.00)D E I /Und er -Rep r e s e nt e d G r oup s (8 gr a nt s , t o t a ling $804,308.00) SEPO, $300,000.00 SEPO is a local non-profit dedicated to providing services to Black, Brown, African, Immigrant, and Refugee Communities, many of whom were negatively impacted by COVID-19. SEPO is requesting funds to begin work on providing services to individuals needing mentoring and literacy services, particularly for refugee communities that receive no support from the federal government beyond their first 90 days. Staff is recommending funding the SEPO request at $300,000, which is less than their initial request of $350,000. As we looked at information provided by applicants regarding rental of potential space, staff felt that it would be appropriate to cap occupancy costs at $30,000. This is one of the few recommendations for operating costs. However, it should be noted that SEPO has experienced a significant increase in demand for its services following the pandemic. We think it can be reasonably assumed the increase in demand of their services is directly related to the impacts caused by COVID-19, and is therefore justified. Operation Dream North, $126,000.00 Operation DREAM North is an extension of Operation DREAM in Milwaukee, an initiative started by the applicant, Rodney Bourrage. Operation DREAM North proposes to provide services to at-risk African American youth in Oshkosh. A key feature of the program is a Saturday program for students in k-12th grade, that will operate out of the Boys & Girls Club. The other program is a work program for students in 6th-12th grade needing job exposure and mentorship. Although the group had requested $275,000, the available funds will only make $126,000 available for this program to get started in the fall of 2024. Mr. Bourrage understands that he will need to do fundraising, and believes that the City funds will enable him to launch his fundraising efforts. We will require matching funds of $30,000 for this program to be matched by November 1, 2024. The Learning Collaborative, $122,000.00 The Learning Collaborative proposes a structured literacy program, focusing on younger children. The program will target Black and low-income students whose scores for literacy proficiency in the Oshkosh Area School District are lower than average. There will also be a focus on students with dyslexia, so it covers other disadvantaged groups that were deemed a priority by the DEI committee. Similar to the SEPO group, the cost of occupancy is capped at $30,000. This is another group receiving operating costs, but due to the target audience and their impact from COVID-19, this is deemed to be an appropriate target audience. Lakeside Packaging Plus, $90,000.00 Lakeside Packaging Plus is requesting $90,000 for an outdoor recreation area to be used by their clients. This area will be wheelchair accessible, add walkways and raised garden beds, a pavilion, native plants, and more entries to this area. Currently, the clients of Lakeside Packaging Plus use the parking lot for recreation. This initiative will enable their clients to enjoy recreation services in a safer and more inclusive setting. Lakeside Packaging Plus will fund the remainder of this $181,000 project with other funds that they will generate. Winnebago Area Literacy Council, $25,708.00 The Winnebago Area Literacy Council (WALC) was negatively impacted by COVID-19. They are beginning to restore services that they have previously provided. The Winnebago Area Literacy Council serves both individuals in need of functional literacy services, and English language services for the Refugee population. This is one of two applications that WALC applied for. This application proposes to use the funds for educational materials and workbooks to get themselves re-established. Although it is considered operating funds, this will enable them to restore services that ended during the pandemic. Jericho Road Lutheran Food Pantry, $48,100.00 Jericho Road is one of several food pantries in the Oshkosh area. Their services have been in high demand since the pandemic, and they are in need of replacement refrigeration equipment and an electric-powered lift truck. Given the fact that the request is for 100% capital, and they serve such a large portion of clients for our local food pantry, this request is reasonable. Covey, $75,000.00 Covey is requesting $75,000 towards a $115,000 project to fund improvements to their Respite House. The proposed funds will be used to assist with roof, window, patio door, and hot water heater replacement to improve the energy efficiency of their facility. This will provide significant cost savings for them in future years, enabling them to better serve their target population (developmentally disabled people) which was negatively impacted by the pandemic. Hope Fridge -- Oshkosh Pride , $17,500 Oshkosh Pride is an annual celebration of the LGBTQ+ community, held at the Leach Amphitheater. The event features performers, local resource tables, vendor booths, games, an affirming and accepting environment, and community building activities. The group's primary goal is to support the LGBTQ+ community and help combat isolation and loneliness within that community and prevent the rate of suicide that can occur as a result of those feelings. The group had requested $97,184 to purchase equipment to support the logistics of their event, including walkie-talkies; upgrades to their sound and lighting system; reusable water bottles for attendees; and private security costs for their event. Council directed staff to fund a portion of this grant request with available remaining funds. O t he r Project s I d e nt ifie d A s P r ior it ies b y Council (3 gr a nt s t ot a ling 360,000)O t he r Pr oject s I d e nt ifie d A s P r io r it ies b y C ouncil (3 gr a nt s t o t a ling 360,000) Business Improvement District (BID), $150,000 The Downtown Oshkosh BID had requested $300,000 in ARPA funds to grow and expand the organization to further serve the community. These funds will be used as seed money over the course of three years (2024-2026) to create a nonprofit organization and add another staff member. The BID will use the three years to create a nonprofit organization and will establish multiple funding sources to maintain staff and operations. After the three-year grant, it is expected that the proposed position and additional programs will be funded by the newly created non-profit and/or other program revenue. Council directed staff to fund a portion of this grant request with available remaining funds. Oshkosh Healthy Neighborhoods, $150,000 Oshkosh Healthy Neighborhoods currently receives City funds from the Healthy Neighborhood Initiative Fund to cover most of its operating funds. Those funds are limited and are currently being used to fund the housing improvement programs that have grown in popularity. After staff informed GO-HNI that the Healthy Neighborhood funds would no longer be available, they submitted a request for ARPA funds to continue their work. The grant funds would be used to assist GO-HNI in continuing their support to Neighborhood Associations; support their "Good Neighbor" curb appeal grants; Community Building and Engagement Programs; and Welcome Bags for neighborhood associations to distribute to new residents. GO-HNI will use ARPA funds to maintain these programs until such time that they can build their fund- raising capacity. Council directed staff to fund a portion of this grant request with available remaining funds. Hooper Community Center, $60,000 Hooper Community Center ("Hooper") is a locally based non-profit entity that exists to provide affordable space to non-profit entities serving the Oshkosh Area. Hooper currently houses 8 non-profits in their building. Hooper is in the midst of a fund-raising effort to invest $240,000 into this 140-year-old building, including parking lot improvements, outdoor security features, and interior improvements such as painting, lighting, flooring, and windows. Many of these improvements will improve the energy efficiency of the building. Hooper already has half of these funds available and is seeking ARPA funds to cover 25% of the proposed improvement costs, with the remaining 25% to be raised through a capital campaign. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve the attached resolutions that accompany each request. A t t a chment sAttachments Res 24-415 Exhibit A for Res 24-415_Winnebago Area Literacy Summary of Recommended and Proposed Projects 7/9/2024 24-415 RESOLUTION CARRIED 4-2 Present PURPOSE: APPROVE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO WINNEBAGO AREA LITERACY COUNCIL IN THE AMOUNT OF $25,708.00 INITIATED BY : CITY MANAGER WHEREAS, the city of Oshkosh (“City”) was allocated approximately $20.5 million in Federal funds under the American Rescue Plan Act (ARPA) for various eligible purposes including, among other things, public infrastructure projects, as well as support to entities negatively impacted by the COVID-19 pandemic; and WHEREAS, on September 28, 2021, the Common Council for the City of Oshkosh adopted Resolution 21-498, creating parameters for usage of American Rescue Plan Act (ARPA) funds; and WHEREAS, Resolution 21-498 specified that funds spent on non-City programming or direct assistance should be about 25 percent of all ARPA expenditures, which represents approximately $5.1 million of the total ARPA allocation; and WHEREAS, after an initial round of awards and disbursements in the amount of $2,766,578.79, Council directed staff to solicit additional proposals for the allocation of the remaining $2,362,042.21 in ARPA funds; and WHEREAS, after a public informational campaign and solicitation for proposals, City staff reviewed 51 applications for ARPA funds, taking into consideration ARPA allocation guidelines adopted by the Federal Government, goals identified in the city’s Strategic Plan, goals established by the Common Council for the City Manager, emerging needs identified through the city’s most recent strategic planning process, and priorities identified by Council during a discussion at their May 14, 2024 Council meeting; and WHEREAS, based on a review of the applications received using the criteria identified above, and following direction provided by Council at their June 25, 2024 workshop, the Common Council is prepared to allocate the remaining ARPA funds for various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the entity/project identified on “Exhibit A” is hereby approved for funding in the amount shown through ARPA funds allocated to the city of Oshkosh; and BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to take those necessary steps to implement said allocations by preparing and executing the appropriate agreements to ensure that the allocation is made consistent with the subject application. Funds for this purpose are hereby appropriated from the subject account: 0224-0010-6417-15212, ARPA City Council 3rd Party Payments; and BE IT FURTHER RESOLVED that grant funds approved by Council in this Resolution that fail to meet the fund match requirements of the individual grant or are otherwise not used and/or require reallocation shall be allocated to an infrastructure project that would otherwise be funded with debt or fund balance dollars, as deemed appropriate by the city’s Finance Director. SUGGESTED USE:REQUESTED AMOUNT RECOMMENDED AMOUNT Winnebago Area Literacy Council's Resource Library 25,708$ 25,708$ 25,708$ 25,708$ Exhibit A Proposed Allocation of American Rescue Plan Act (ARPA) Funds ARPA Grant Applications under Consideration for Funding Organization:Original Request Amount Recommended Amount Preliminary Council Direction on 6/25 Reasons to Recommend ADVOCAP 500,000$ 217,660$ 217,660$ Priorities Approved by Council Addressed: Childcare Program designed for start-up childcare businesses within a shared space provided by ADVOCAP. Business Improvement District (BID)300,000$ -$ 150,000$ Meets Strategic Plan goal for Economic Development Purpose is to help fund second staff person until non-profit entity can fund this position. COTS 200,000$ 100,000$ 100,000$ Priorities Approved by Council Addressed: Homelessness (already received APRA for building purchase) Funding half of the project cost to get 10 more units to help with transitional housing services. Covey, Inc.75,000$ 75,000$ 75,000$ Priorities Approved by Council Addressed: DEI/under represented populations Project will offer respite care and safe space with facility improvements. Day by Day 250,000$ 105,000$ 105,000$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Project will fund first and last month's/rent required deposit. Exclusively for funds to move residents out of shelter; one- time expenses. Habitat for Humanity and Oshkosh Community Development 300,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: Housing Single-family residential redevelopment on former Washington Elementary School site with 18 low income and workforce housing homes. Half of single family homes will be for individuals at < 80% median income and other half of single family homes will be within 80-120% of median income. Hooper Community Center 60,000$ -$ 60,000$ Priorities Approved by Council Addressed: DEI/under represented populations Applicant requested the funds for building improvements to benefit the 8 non-profit tenants it serves. Jericho Road Ministries 48,100$ 48,100$ 48,100$ Priorities Approved by Council Addressed: DEI/under represented populations, Homelessness Upgrading pantry equipment to benefit those in need. Lakeside Packaging Plus 90,000$ 90,000$ 90,000$ Priorities Approved by Council Addressed: DEI/under represented populations Constructing a diverse abilities recreation area at the Oshkosh Location. Operation Dream North 275,888$ 126,000$ 126,000$ Priorities Approved by Council Addressed: DEI/under represented populations Funds for youth development with $30k max ARPA funds for Occupancy w/ proposed funding match by November 1, 2024. Oshkosh Area School District 77,500$ 77,500$ -$ Priorities Approved by Council Addressed: DEI/under represented populations Van and programming to help refugees. OASD obtaining 70% project match by November 1, 2024. Oshkosh Community Development 300,000$ 300,000$ -$ Priorities Approved by Council Addressed: Housing Workforce housing to provide approximetly 20 single family homes for individuals within 80-120% of the area's median income. Oshkosh Healthy Neighborhoods 300,000$ -150,000$ Meets Strategic Plan goals regarding Healthy Neighborhoods Purpose is to provide funds for operational costs due to Healthy Neighborhood funds no longer being available. Oshkosh Pride, Inc.97,184$ -$ 17,500$ Priorities Approved by Council Addressed: DEI/under represented populations Looking to fund equipment for Oshkosh Pride event. Salvation Army 120,174$ 120,174$ 120,174$ Priorities Approved by Council Addressed: Homelessness, DEI/under represented populations Funds to purchase vehicles and have the 50% match towards the full project cost. ARPA Grant Applications under Consideration for Funding SEPO 350,000$ 300,000$ 300,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/ proposed $40k funding match by November 1, 2024. The Corridor (Commonwealth Devel.)361,150$ 354,900$ 354,900$ Priorities Approved by Council Addressed: Housing, Childcare Construction of a multi-shift daycare (1st and 2nd shift) as part of the mixed-income housing development. ARPA funds will be used for capital costs for the daycare only. The Learning Collaborative 182,000$ 122,000$ 122,000$ Priorities Approved by Council Addressed: DEI/under represented populations Supporting youth development with a $30k max ARPA funds for Occupancy w/proposed $95k Match by November 1, 2024. Winnebago Area Literacy Council (1 of 2)25,708$ 25,708$ 25,708$ Priorities Approved by Council Addressed: DEI/under represented populations Resources to assist residents. Capital costs only. TOTAL 3,912,704$ 2,362,042$ 2,362,042$ TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Rohloff, City Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Discussion of Agenda Process A t t a chment sAttachments 07.25.23 Memo re Agenda Deadlines Agenda Timing by Municipality Plan Commission Submittal Dates TO: Honorable Mayor and Members of the Common Council FROM: Mark A Rohloff, City Manager DATE: July 25, 2023 RE:COUNCIL AGENDA – Adding / Retracting Items and Deadlines Every so often, it is important that I share with Council and staff the process to place items on a Council agenda. I know that items and issues come up and the need to place an item on the agenda is important. With that said, the City Manager’s and City Clerk’s offices are under deadlines to have the agenda published, along with their other duties. For these reasons, I am reminding staff and Council of the schedule we follow so that any items placed on the agenda may be reviewed by staff and me prior to being placed on the final Council agenda. When these deadlines are not met, they impact other areas of our work, increasing the likelihood of errors in both the agenda and other responsibilities. As a matter of courtesy, I would respectfully request that the Council and staff be aware of these deadlines so that we may prepare and publish the agenda in a timely fashion. Please be aware of the following deadlines, as they are important in order for us to have a full and complete agenda for the Council’s review: Tuesday, 3:00 PM o Any agenda item that staff or Council would like to have in the agenda should be forwarded to the Clerk and Deputy Clerk with an explanation of the topic on the agenda Wednesday, 9:30 AM o Staff Department Heads review the agenda with the City Manager and identify what the final agenda packet will consist of for Council’s review Wednesday, 4:00 PM o All wording of agenda items is finalized. (This is the latest time to add or remove items on the agenda) Thursday, 12:00 PM o All departmental reports, memos, and analyses are due to the City Manager’s office for review Thursday, 1:30 PM o OCMS begins taping CMR. No changes to the agenda after this time in order to preserve the integrity of the agenda topics discussed on CMR Thursday, 4:30 PM o All agenda-related materials are due in the City Clerk's office. Friday, 10:00 AM o All agenda items from the City Manager’s office are forwarded to the City Clerk’s office for final preparation and posting to the City’s website. Friday, 4:00 PM o Agendas are distributed and published on city’s website I appreciate your cooperation in helping us adhere to these deadlines so that we may provide a full and complete agenda to the Council and the public. If you have any questions regarding the schedule, please contact me. CC: Department Heads Andy Radig, OCMS City Council Meeting Day Packet Delivered Days Between* Business Days Between* Draft Available?Notes: Appleton Wednesday Friday 5 2 No Clerk stated that items from the first Plan Commission (PC) meeting of a month generally don't make it to Council until the following month (items from PC's June 12th meeting won't be to Council until their July 3rd or 17th meeting, depending on the item). Clerk also said all committee meeting minutes available in draft form within 1-2 business days following the meeting so that Council et al can review what's coming to Council well ahead of the agenda packet. Finally, all committees use the same agenda preparation software (Granicus), which the Clerk indicated was a huge time saver for them. Eau Claire Tuesday Thursday 5 3 Yes Clerk stated that agenda items are due to her office 8 business days prior to the next meeting (2 business days after the last meeting). Draft cover of agenda is provided to Council on the Monday prior to the meeting week (6 business days prior), but it changes a lot up until Thursday's packet completion. PC has to anticipate their items, as the draft Council agenda is to councilors before PC even meets. PC meets on Mondays, so there are 8 days between PC and Council meetings. They do hold a public hearing and discussion session on the Monday prior to the meeting. Fond du Lac Wednesday Thursday or Friday 5 or 6 3 or 4 No Plan Commission only meets once a month. Green Bay Tuesday Friday 4 2 No Janesville Monday Wednesday 5 3 No Ordinances, resolutions, and agreements due to Attorney's office 9 business days prior to meeting (2 after last meeting). 8 business days prior to meeting (3 after last meeting), City Manager (CM) meets with Council President to discuss pending agenda items, and then they are distributed to staff for review. Agenda items and materials due in CM's office 6 business days prior to meeting for review. Packet delivered to Council, staff, media, public 3-4 business days prior to meeting. 2-3 business days prior to meeting, CM meets with councilors to discuss upcoming items. PC meets on alternate Mondays, but items are held over for the second Council meeting following PC. Kenosha Monday Friday 3 1 No La Crosse Thursday (1x per month)----Did not reach out, as their process would be completely different with only one meeting per month. Menasha Monday Friday 3 1 Yes Drafts provided to Council on Thursday at 3:30-4 through Microsoft OneDrive share link. (Note: This is later than the timing of our final packet.) Final packet delivered by noon on Friday. After posting final packet, they email Council with any changes from the draft packet, along with links to the affected items. Neenah Wednesday Friday or Monday 2 or 5 2 or 3 No Plan Commission meets on Tuesdays, 8 days prior to Council meeting, which gives them an extra day to prepare those items for council consideration. Oshkosh Tuesday Friday 4 2 No Items from Plan Commission (held on Tuesday on opposite weeks from Council meetings) are generally included in the following week's Council packet, not held over for a future meeting. In 2023, one week was added to the submission timeline for Plan Commission items due to the fact that the Oshkosh Northwestern changed their deadlines for publication. Racine Tuesday Friday 4 2 No Committee items are available for review by council et al in same agenda preparation system. Sheboygan Monday Friday 3 1 No *Assumes packet is delivered at end of business; delivery day not included in count. Count DOES include meeting day. 0 1 2 3 4 5 6 Calendar Days Business Days Days between Packet Delivery and Council Meeting Appleton Eau Claire Fond du Lac*Green Bay Janesville Kenosha Menasha Neenah*Oshkosh Sheboygan *Average REVISED CITY OF OSHKOSH SUBMITTAL DATES FOR 2024 PLAN COMMISSION/COMMON COUNCIL REVIEW DEADLINE NOON, MONDAY PLAN COMMISSION MEETING DATES 4:00 1ST & 3RD TUES. COMMON COUNCIL MEETING DATES 6:00 2ND & 4TH TUES. November 20, 2023 January 2, 2024 January 9, 2024 December 4, 2023 January 16, 2024 January 23, 2024 ***December 22, 2023 February 6, 2024 February 13, 2024 January 8, 2024 February 20, 2024 February 27, 2024 January 22, 2024 March 5, 2024 March 12, 2024 February 5, 2024 March 19, 2024 March 26, 2024 February 19, 2024 April 2, 2024 April 9, 2024 March 4, 2024 April 16, 2024 April 23, 2024 March 25, 2024 May 7, 2024 May 14, 2024 April 8, 2024 May 21, 2024 May 28, 2024 April 22, 2024 June 4, 2024 June 11, 2024 May 6, 2024 June 18, 2024 June 25, 2024 May 20, 2024 July 2, 2024 July 9, 2024 June 3, 2024 July 16, 2024 July 23, 2024 June 24, 2024 August 6, 2024 ****August 14, 2024 July 8, 2024 August 20, 2024 August 27, 2024 July 22, 2024 September 3, 2024 September 10, 2024 REVISED CITY OF OSHKOSH SUBMITTAL DATES FOR 2024 PLAN COMMISSION/COMMON COUNCIL REVIEW DEADLINE NOON, MONDAY PLAN COMMISSION MEETING DATES 4:00 1ST & 3RD TUES. COMMON COUNCIL MEETING DATES 6:00 2ND & 4TH TUES. August 5, 2024 September 17, 2024 September 24, 2024 August 19, 2024 October 1, 2024 October 8, 2024 ***August 30, 2024 October 15, 2024 October 22, 2024 September 23, 2024 November 5, 2024 (No Meeting) November 12, 2024 October 7, 2024 November 19, 2024 November 26, 2024 October 21, 2024 December 3, 2024 December 10, 2024 November 4, 2024 December 17, 2024 (No Meeting) December 24, 2024 (Holiday – No Meeting) All applications should be submitted to the Planning Services Division, located on the second floor of Oshkosh City Hall, room 204, 215 Church Avenue – 920-236-5059. Applications received after the noon deadline will be processed with the next scheduled filing date. It is highly recommended that all applicants meet with a department planner prior to filing an application for Plan Commission review. Incomplete applications may result in a delay for review. A complete reproducible site plan drawn to scale, maximum size 11 x 17, including but not limited to: all structures, parking, landscaping, lot lines and streets with distances to each, must be submitted with the application. All Common Council dates are tentative as some requests will require publication in the newspaper and will not be able to be placed on the next Council Agenda after the Plan Commission meeting. *** Deadline is noon on Friday ****Wednesday, due to election on Tuesday SUB JEC T:SUB JEC T :Ordinance and Fee Regulating Fire Pits (Esslinger) D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Presentation of Truck Route Study, KL Engineering - July 23, 2024 or alternate date D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Bowen Street Reconstruction, AECOM - date to be determined D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Undergrounding Utilities, date to be determined D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Capital Improvement Plan Workshop, Tuesday, July 30th, 5:00 p.m., Room 404 D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Oshkosh Common Council Regular Meeting - Wednesday, August 14, 2024 D A TE :D A T E :July 09, 2024 B a c k gr oundBackground Due to the Partisan Primary being held on Tuesday, August 13, 2024, the regular meeting of the Oshkosh Common Council will be moved, in accordance with Oshkosh Municipal Code Section 2-10(B)(1), to Wednesday, August 14, 2024. Meeting time will remain 6:00 p.m., and location will remain in Council Chambers in City Hall (215 Church Ave, 4th Floor, Room 406). TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :July 09, 2024 SUB JEC T:SUB JEC T :Professional Services Agreement with Neighborly Software for Housing-CDBG Program Grant Administration, Reporting and Compliance Tracking ($35,300.00) B A C KGRO UN DBACKGROUND Beginning in 2023, the Department of Community Development began looking for ways to improve our grant administration processes for our housing and CDBG programs. The goal is to improve our tracking to ensure we maintain compliance with state and federal requirements. As a result, the Department of Community Development evaluated multiple software solutions, including demonstrations of how different software programs could meet our needs. At the end of the evaluation process, it was determined that Neighborly would best meet our needs. Neighborly software was specifically designed to assist communities with meeting the administration and reporting requirements for HUD programs (CDBG) and will work to track the city's HNI housing programs as well. The cost includes both initial implementation setup fees ($24,500) and annual user fees ($10,800). The cost associated with the implementation and annual user fees will be covered by the administrative budget portion of our grant programs. Please contact me if you have any questions or concerns regarding this professional services agreement. SUB JEC T:SUB JEC T :Outstanding Issues D A TE :D A T E :July 09, 2024 A t t a chment sAttachments Outstanding Issues 07.09.24 City of Oshkosh Status of Outstanding Issues Date of Initial Request Affected Department(s) (If Applicable) Title of Directive Current Status Next Status Report/Update Other Notes 6/9/2020 City Manager Community Conversations to address racism City Manager continuing discussions with various community groups. Council approved city sponsorship of Juneteenth event on June 8th. 9/30/2024 1/10/2023 City Manager Engage other governmental and non-profit entities in the region to reduce and prevent homelessness Staff participating in groups organized by Community Foundation to review short term and long term issues. 9/30/2024 1/10/2023 City Manager Infuse Sustainability and DEI concepts into City policies and day-to-day operations Training on sustainability principles planned for staff. Staff to begin work with Sustainability Advisory Board (SAB) to update Sustainability Plan. 9/30/2024 1/9/2024 City Manager Continue participating in state wide initiatives to improve Oshkosh’s shortfall in state-local funding, including fully funding Municipal Services Program (MSP). Continuation of this goal will focus on MSP program in 2024 12/31/2024 Initiative will carry into State's 2026 budget cycle, which will begin following November elections. 5/10/2022 City Manager American Rescue Plan Act (ARPA) funding for non- infrastructure purposes. Final action planned for July 9th. 7/9/2024 1/10/2023 DPW/Legal Sanitary District Negotiations Mediation held on June 27th. Second mediation session to be scheduled soon. 7/23/2024 4/16/2024 DPW & Community Development Undergrounding Utilities Staff met with other utilities on June 25th 7/9/2024 Staff incorporating input from other utilities. 5/14/2024 Transportation Parking Restrictions Review Council referred to Transportation Committee. Report planned to be discussed at August Committee meeting with recommenations to Council for review and discussion on August 27th. 8/27/2024 Transportation Director Collins provided an update to Council on the scope of parking concerns being considered. 7/9/2024 Council Meeting