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HomeMy WebLinkAbout60716955_CO 1_GO Transit Fire Sprinkler_CM Services_Rev1https://aecom.sharepoint.com/sites/OshkoshFireProtection/Shared Documents/General/000_PreContract/040_Proposal/Change Order 1 - CM/60716955_CO 1_GO Transit Fire Sprinkler_CM Services_Rev1.docx 1/4 Mr. Jim Collins Director of Transportation City of Oshkosh 926 Dempsey Trail Oshkosh, Wisconsin 54903 AECOM 444 Reid St Suite 300 De Pere, WI 54115 aecom.com January 25, 2024 AECOM Project No. 60716955 Professional Services Agreement for Grant Administration and Construction Services Related to the Fire Protection Project for the Bus Storage and Electrical Department Storage Garages in Oshkosh, Wisconsin Dear Mr. Collins, AECOM Technical Services, Inc. (AECOM) is pleased to present this professional services agreement to the City of Oshkosh (City) for the Fire Protection Project for the Go Transit Bus Storage Garage. AECOM is currently assisting the City with fire protection engineering and design services for a fire suppression system. The City has requested continued support with grant administration and construction support. Project Background The City is evaluating the installation of fire protection systems in two vehicle storage garages. Based on the age of the buildings, fire protection systems were not originally required when construction occurred. The City is now considering the retrofit of these facilities to provide active fire suppressions systems. Grant funding is available but will require proper documentation for grant reimbursement. Construction is anticipated to commence in 2024. Scope of Services AECOM’s scope of services will include: • Project Management and Submittal Review • Field Documentation • Grant Administration • Preparation of a Construction Documentation Report 1.1 Project Management and Submittal Review An AECOM representative will be responsible for day-to-day communication with the selected Contractor and the City. This will include: • Conduct a Preconstruction Meeting. AECOM will prepare a meeting agenda and minutes. AECOM assumes the meeting will be held at the transportation department offices located off Dempsey trail. AECOM’s project manager, fire protection design engineer, and field technician will be in attendance. • Serve as the liaison between the City and the Contractor, and assist City with implementing the intent of the Contract Documents. • Transmit to Contractor the City’s clarifications and interpretations of the Contract Documents. • Review Contractor’s progress schedule, schedule of submittals/submissions and consult with the City concerning their completeness and acceptance, review Requests for Information (RFIs), and review pay applications. For budgeting purposes, we have assumed we will need to review 10 submittals, 5 RFIs, and 2 pay applications. Docusign Envelope ID: 1715B245-A30E-4ED2-9839-B4CD3D785622 https://aecom.sharepoint.com/sites/OshkoshFireProtection/Shared Documents/General/000_PreContract/040_Proposal/Change Order 1 - CM/60716955_CO 1_GO Transit Fire Sprinkler_CM Services_Rev1.docx 2/4 • Prepare necessary field modifications and change orders in accordance with instructions from the City. Field modifications are conditions that require no adjustment on the Contract cost or time of completion. Change orders require modification of cost and/or time of completion. • Maintain correspondence files, shop drawings, and sample submissions; and reproductions or original Contract Documents including all addenda, change orders, field orders, and additional drawings issued subsequent to contract execution. Provide a PDF copy of all construction documents to the City after completion of the project. 1.2 Field Documentation AECOM will provide a field Project Representative on an as needed basis during the construction of the project. We have based our fee estimate on an overall construction period of 40 calendar days for completion of the project. AECOM will provide documentation and testing staff as needed during the duration of the construction period. Documentation will include compliance verification with project plans and specifications. A summary of tasks is provided below. • Provide a Project Field Representative on site as needed during construction events. We have budgeted 80 hours of field time, or approximately one 10-hour day site visit each week during construction. • Conduct site observations of the work in progress, determine if the work is generally proceeding in accordance with the Contract Documents, and that completed work appears to conform to the Contract Documents. • Maintain reports for the Construction Contract recording weather conditions when on the job site; data relative to questions of extras or deductions; list of daily activities; decisions; observations in general; and specific observations in more detail as in the case of observing test procedures. • Furnish the City with progress reports of the work and the Contractor’s compliance with the approved progress schedule. Keep the City informed of any expected delays in progress schedule. • Provide the City with monthly bid item quantities installed to date. These will be in the form of pay application requests reviewed by AECOM. • Report to the City whenever the Project Representative believes that any work is unsatisfactory, faulty or defective, or does not conform to the Contract Documents and advise if work should be corrected or rejected. • Notwithstanding that it is the Contractor’s sole responsibility for job site safety, AECOM will report immediately to the City the occurrence of any accident that AECOM observed or was made aware of by the Contractor while on- site during construction observation. • Provide photo documentation throughout the construction period. • Provide vehicles, necessary equipment, and material for construction observation. • Before issuance of the “Certificate of Substantial Completion,” AECOM will prepare and submit to the Contractor a list of observed items requiring completion or correction. • Conduct a final inspection in the company of the City and Contractor, and prepare a final list of items to be completed or corrected. We have assumed impacted materials will not be encountered during the excavation of the water main tie in. If impacted soils are encountered, AECOM will discuss the need and authorization to serve as the City’s agent for arranging for the transport and/or disposal of the waste. In addition to providing a field representative, AECOM’s fire protection design engineer will perform two site visits throughout the project. One site visit will be performed at mid-completion level and the second site visit will be performed at final commissioning. 1.3 Grant Administration AECOM will summarize Davis Bacon Wage Compliance Requirements during the Preconstruction Meeting. Information posters and handouts as provided by government web site will be provided for the Contractor to post on the job site. AECOM staff will review the https://sam.gov/content/home website to check whether the contractor and Docusign Envelope ID: 1715B245-A30E-4ED2-9839-B4CD3D785622 https://aecom.sharepoint.com/sites/OshkoshFireProtection/Shared Documents/General/000_PreContract/040_Proposal/Change Order 1 - CM/60716955_CO 1_GO Transit Fire Sprinkler_CM Services_Rev1.docx 3/4 subcontractors are listed as approved contractors prior to work commencing. AECOM will document the approval status for the project records. During construction, AECOM will review payroll information from the Contractor to determine wage compliance. Field interviews required for wage compliance will be completed by AECOM staff. AECOM will, in general, follow the requirements outlined on the U.S department web site https://www.dol.gov/agencies//WHD/government-contracts. If noncompliance is determined, AECOM will work with the City to develop the proper response. 1.4 Construction Documentation Report Information from the three above tasks will be compiled into a documentation report. Additionally, As-Record drawings will be included. AECOM will provide one electronic copy of the Documentation Report to the City following completion of the construction project. AECOM assumes the Documentation Report will be submitted as a final document only. Project Fees The above scope of services will be provided on a time and materials basis in accordance with the agreed upon fee schedule between AECOM and the City of Oshkosh. Our estimated, not to exceed fee for the above-described scope of work is $59,100. Terms and Conditions Services described in this professional services agreement will be performed on a time-and-expense basis. AECOM will not exceed the above estimate without your authorization and approval. The project services will be performed in accordance with the approved Fee Schedule for various elements of service we expect will be utilized providing the services outlined in this proposal. This project will be completed per the 2009 City of Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of, our agreement for professional services. Please indicate your acceptance of this proposal by having an authorized individual of the City execute the attached Authorization Form and return it to our Oshkosh office. If you have any questions regarding the proposed scope of services and corresponding costs, please contact us at your convenience. Of course, if you wish to discuss the terms, conditions, and provisions of our proposal, we would be pleased to do so. Yours sincerely, AECOM Technical Services, Inc. Shannon Allen P.E. (WI) Project Manager Dave Lowry, P.E. (IL/MO) Associate Vice President Enclosure: Authorization Docusign Envelope ID: 1715B245-A30E-4ED2-9839-B4CD3D785622 https://aecom.sharepoint.com/sites/OshkoshFireProtection/Shared Documents/General/000_PreContract/040_Proposal/Change Order 1 - CM/60716955_CO 1_GO Transit Fire Sprinkler_CM Services_Rev1.docx 4/4 Authorization I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this agreement. I hereby authorize AECOM to proceed with the scope of work for the Grant Administration and Construction Services Related to the Fire Protection Project for the Bus Storage and Electrical Department Storage Garages in Oshkosh, Wisconsin as described in AECOM’s professional services agreement dated January 25, 2024, with a budget authorization of $59,100 under the general terms and conditions specified in the proposal. Signature Date Mark A Rohloff Print Name City Manager Title/Organization Signature Date Diane Bartlett Print Name City Clerk Title/Organization Signature Date Lynn A. Lorenson Print Name City Attorney Title/Organization Signature Date Julie Calmes Print Name Director of Finance Title/Organization Docusign Envelope ID: 1715B245-A30E-4ED2-9839-B4CD3D785622 9/19/2024 9/19/2024 9/20/2024 9/20/2024