HomeMy WebLinkAbout10.02.24 Agenda Materials
Finance Department
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us
LONG RANGE FINANCE COMMITTEE AGENDA
October 2, 2024
5:15 PM
To Whom It May Concern:
PLEASE NOTE the City of Oshkosh Long Range Finance Committee will meet on Wednesday,
October 2nd, at 5:15 p.m., in Room 404 at the Oshkosh City Hall, 215 Church Avenue.
ROLL CALL
I. Citizen Input - (Up to the first 15 minutes of meeting – can be regarding any City Finance
topic)
II. Approval of August 7, 2024 Minutes
III. Payment Arrangement Policy
IV. Finance Department Organization Chart
V. Finance Update – Projects Goals for 2024 - 2025
VI. Next Meeting Date & Agenda Items – December 4, 2024
A. Parkland Impact Fee
VII. Adjournment
If you have any questions, please call the Finance Office at (920) 236-5005 between 8:00 am – 4:30 pm
Monday – Friday.
Finance Department
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us
LONG RANGE FINANCE COMMITTEE AGENDA
August 7, 2024
To Whom It May Concern:
PLEASE NOTE the City of Oshkosh Long Range Finance Committee will meet on Wednesday,
August 7th, at 5:15 p.m., in Room 404 at the Oshkosh City Hall, 215 Church Avenue.
The Meeting was called to order by Adam BellCorelli at 5:15 p.m.
Members Present: Adam BellCorelli, Karl Buelow, and John Zarbano
Members Absent: Todd Hutchison, Koby Schellenger, and Brian Wendt (Alternate)
Staff Present: Julie Calmes – Director of Finance
ROLL CALL
I. Citizen Input
• None
II. Approval of June 5, 2024 Minutes
• MOTION TO APPROVE: John Zarbano; 2nd Karl Buelow
• CARRIED: Approved unanimously, no added comments.
III. Introduction of Deputy Mayor Karl Buelow
I. Tax Increment Finance (TIF) Closure Policy Update
• Finance Director Calmes discussed the change being brought forward based
on last meetings discussion on being annually reviewed with a maximum
balance being established for the reserve.
• Recommends bringing the updated policy to Council.
• MOTION TO APPROVE: John Zarbano; 2nd Adam BellCorelli
• CARRIED: Approved unanimously, no added comments.
IV. Next Meeting Date & Agenda Items – October 2, 2024
• Finance Department Organization Chart
Finance Department
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us
• Goals for Finance Department
• Possible Park Impact Fee
V. Adjournment
• MOTION TO ADJOURN: Karl Buelow; 2nd John Zarbano
• CARRIED: Approved unanimously
• Meeting adjourned at 5:37 p.m.
If you have any questions, please call the Finance Office at (920) 236-5005 between 8:00 am – 4:30 pm
Monday – Friday.
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CITY OF OSHKOSH
PAYMENT ARRANGEMENT POLICY
General Subject: Administration Date Drafted:
Special Subject: Payment Arrangement Policy Effective Date:
I. PURPOSE
The purpose of this policy is to provide an option for customers whom have a past due balance,
and are unable to pay off the balance without incurring past due penalties, by entering an
agreement where they must make an agreed upon monthly payment towards their past due
balance. Customers that are active on payment arrangements will not incur any penalties, and
their past due balance will not transfer to the owner’s taxes allowing them more time to pay off
their past due balance.
This policy applies to all departments within the City of Oshkosh responsible for billing residents
and businesses for municipal services, including but not limited to utility bills, fines, fees, and
taxes.
II. DEFINITIONS
Payment Arrangement: An agreement with a customer to payoff overdue debt in installments.
Down Payment: An initial payment made towards the total of the amount of the balance including
the amount that is past due, and the most current invoice when available.
Default: An ending to a payment arrangement before the balance has been satisfied due to failure
to comply with the agreement set.
III. APPLICABILITY
This policy shall cover all properties within the City of Oshkosh.
The City of Oshkosh retains sole discretion to determine whether to accept or decline any request
for a payment arrangement. Guidelines are set to determine if the payment arrangement may be
declined.
IV. TERMS & CONDITIONS
In order to assist customers to fulfill their request through the City of Oshkosh for a payment
arrangement, the following guidelines must apply:
• An agreement prepared by the City of Oshkosh must be signed by the customer.
• A down payment must be paid, which is set at a percentage based on the
following criteria:
o 25% down payment - For any customer who has not previously
defaulted on a prior payment arrangement.
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o 50% down payment - For any customer who has previously defaulted
on a prior payment arrangement.
o 10% down payment - For any customer who has not previously
defaulted on a prior payment arrangement, and has a higher balance than
normal due to a leak or abnormal plumbing issue.
• Payment Arrangements will not extend beyond 24 months.
• Payments must be received within 48 hours of the due date.
• The arrangement will confirm the monthly amount that must be paid by the due
date on top of the current charges that are due on the same due date.
• Payment Methods: Payments can be made via check, or online payment portal.
Contact Information
For applications, inquiries, and more information:
Finance Department, City of Oshkosh
Address: 215 Church Avenue, Oshkosh, WI 54902
Phone: 970- 232-5325
Website: Utility Billing - City of Oshkosh (oshkoshwi.gov)