HomeMy WebLinkAbout9.17.2024 Business Improvement District Full Agenda
TO: Downtown Oshkosh Business Improvement District Board
FROM: Megan Lang, Chair
DATE: September 10, 2024
PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold
a regular meeting at 8:00 A.M., Tuesday, September 17, 2024 in City Hall Room 404, 215
Church Avenue, Oshkosh, WI to consider the following agenda:
AGENDA
I. Call to Order
II. Police report for Downtown
III. Approve Minutes of the August 20, 2024 Meeting
IV. Approve August Monthly Financial Report
V. BID Budget – Make a motion to approve
VI. Algoma Alley Update
VII. Discuss Non-profit Status – Upcoming strategic planning event
VIII. BID Manager and BID Committee Reports
a. Events
b. Member Co
c. Beautification
d. Marketing & Communications
IX. Board Member comments
X. Identification of Agenda Items for the October 15, 2024 Meeting
XI. Adjournment
Downtown Oshkosh BID Board Minutes
August 20, 2024
Present: Megan Lang, James Evans, Chanda Anderson, Marlo Ambas, Andy Ratchman,
Logan Jungbacker, Carrie Olson, Autumn Urban
Excused: Jim Stapel, Sandy Prunty, Derek Mulloy, Barb Anderson
Staff: Jessica Lomena – Events and Marketing Coordinator, John Zarate – Economic
Development Specialist, Kelly Nieforth – Community Development Director,
Kris Larson City Council Liaison
Others: Amy Albright – CVB, Michael Cooney – Oshkosh Farmers Market
I. Call to Order
- Chairperson Lang called the meeting to order at 8:07 a.m. A quorum was declared
present.
II. Downtown Police report
- Sgt. Kari Pettit was not present. No report. Zarate reported that Officer Gogo will
be in attendance at future meetings to help answer more questions with downtown
issues. Lang brought up that there have been several issues in the downtown that
have caused a disruption at the music events in the square. There have been reports
of people interfering with musicians, public urination in the square, bathing in the
fountain and several other behavioral issues. Because of this the CVB requested that
an officer from OPD be in attendance at the remainder of the music events. The
costs for this officer will be taken out of the BID budget. Jungbacker stated that this
could be a chance for any of the groups that support the people that are having
these issues to make this an outreach event. Store owners have also had complaints
of increased theft and loitering in their businesses. Lang recommended that any
complaints be directed to City Council, OPD and copying CVB and BID staff.
III. Approve Minutes of the July 16, 2024 Meeting
- Zarate said the wrong date of the meeting and also members present/ excused was
incorrect. He will change those items on the minutes.
- Motion made and approved (Anderson, Olsen)
IV. Approve July 2024 Monthly Financial Report
- Motion made and approved. (Anderson, Olsen)
V. Truck Route Update
- Nieforth shared the presentation that was done by KL Engineers of the
downtown truck route study. Nieforth shared the different the 2 different
phases that could be options. The options show the elimination of the truck
route on N Main St between Algoma Blvd. and Irving Ave. and adding a route
on W South Park Ave. from Ohio St to S Main St. In phase 2 eliminating the
truck route on Algoma Blvd and High Ave and adding a route to Ceape Ave and
Otter Ave. The Board thought these were very good options.
VI. Approve Truck Route Resolution
- Be it resolved that the Business Improvement District (BID) formally
recommends implementing both phase one and phase two of the truck route
study performed by KL Engineering. A motion was made and seconded to
recommend both phase one and phase two common council. (Approved 7- 0).
VII. Vibrant Spaces - Algoma Alley update
- Zarate gave an update on the alley that all agreements had been signed and
returned by property owners to attach the string lights to the buildings in the alley.
The agreement is being routed to City staff for signatures. The electrician was
emailed that the permit could be paid for and the electrical power for the lights
could be installed. Zarate also stated that the beautification committee will be
reviewing designs for a sign that is proposed to be installed at the entrance to the
alley at Algoma Blvd. Lang commented that the order for seating and tables has
been put on hold to figure out what type of seating will best accommodate the
needs of the space. Lang also wanted the group to know that during the last Art in
the Alley event a rear entrance was blocked and couldn’t be used as well as no
vehicle traffic was able to come in or out of the alley. Zarate will check with Special
Events Coordinator if there was a special event permit to use the alley.
VIII. BID Manager Report
- Lang stated that in Meidl’s absence Jess Lomena has been doing a good job keeping
up with responsibilities. Lang asked if anyone had questions on anything within
the Managers report. No questions.
- Michael Cooney stated the Farmers Market has been a huge success this year with
only one known incident. The biggest issue is till people bring dogs into the farmers
market area. Dogs need to be kept on the sidewalk.
IX. Board Member Comments
- Evans stated that Art Space will be doing a metal art pour on September 14. The
high school is going to try to have students get some molds made prior to the event.
The event organizers are looking for some funding as well.
- Lang informed members to make a place holder for October 2 for an all day
strategic planning session with Karen Harkness as the next step in becoming a non-
profit.
X. Identification of Agenda Items for the September 17, 2024 Meeting
- BID Budget
-Algoma Alley update
- Non-profit update
XI. Adjournment
-Adjourned 9:10 am. (Anderson, Jungbacker)
Respectfully Submitted,
John Zarate
Economic Development Specialist
Economic Services Division
Description Expenditure
Leadership Oshkosh Convention and Visitor's Bureau
Reimbursements:OCVB Reimbursement 9,161.58$
Website Maintenance/Office Supplies
Reimbursements:Stack Credit Card Reimbursement 19.98$
Moo Print Credit Card Reimbursement 51.71$
Oshkosh Northwestern Credit Card Reimbursement 14.99$
Meeting and Event Meals Credit Card Reimbursement 92.46$
Mailchimp Credit Card Reimbursement 63.00$
Reimbursements:Amazon Credit Card Reimbursement 37.50$
Microsoft Renewal 315.00$
Recruitment/Retention/Video Grants Recruitment & Beautification Grant Program
Reimbursements:
Events Waterfest
Music in the Square/Lunch Events Bar 430 Check No. 7317 (250.00)$
Michael Underwood Invoice 7/31/24 3,700.00$
New Moon (waters for musicians)9.00$
Reimbursements:
Farmers Market
Reimbursements:
Holiday
Clarity Care Check No. 0000103695 (500.00)$
FVS Bank Check No. 255109524 (500.00)$
Reimbursements:
Downtown Events
Advertising Advertising Oshkosh Herald Invoice No. 13103 and No. 13282 1,412.40$
Canva Credit Card Reimbursement 12.95$
Facebook Credit Card Reimbursement 100.00$
Facebook Credit Card Reimbursement 87.92$
Park N Print Invoice No. 76458 $192.50
Reimbursements:
Gift Card Program
Member CO Chocolate Stroll
Holiday
Chalk Walk 2024 Chalk Walk Youth & Adult Prizes 1,050.00$
Image 360 Invoice No. 18208 56.00$
Jim Koepnick Photography 250.00$
Eventbrite Payout (1,531.49)$
Blick Art Materials 973.35$
Lowes 282.39$
Amazon 120.75$
Walmart 116.46$
Hobby Lobby 43.05$
Office Max 41.58$
Park n Print Invoice No. 76449 97.20$
Beautification Monthly Maintenance
Holiday/Seasonal Plantings
Reimbursements:
Seagull Mitigation Project
Storage Unit Storage Unit
August Rent 150.00$
Reserves / Capital Improvements
Reimbursements:
Total 15,670.28$
2024 Business Improvement District
August
BID Manager Report
September 2024
Priorities for the Month:
Post on social media 5+ times per week.
Continue email template to be sent out to property/business owners.
Change message on interchangeable sign- Fall and Halloween.
Continuous website updates.
Attend monthly Chamber EDAC meetings and give monthly BID update (J.M.)
Meet with City, Chamber and GOEDC once per month for downtown opportunity update (J.M.)
Reconcile gift card account and BID invoices every Friday.
Committee Reports:
MemberCO/BID Member Meetups
o Attend monthly meeting and give BID update.
o Coordinate meetings and guest speaker/topic- Sept. guest speaker was Chief Smith.
o September meeting was held at NAMI. October meeting location TBD.
Beautification/Retention Grant/Mural Grant
o Beautification
o Algoma Alley update
Electrical permit approved & light installation scheduled (in progress)
“Algoma Art Alley” sign (in progress)
Addition of 3 art pieces on 110 Algoma building (in progress)
o Fall Banners- scheduled for week of Sept. 23
o Tulip donation project- Opera House Square (ordered)
o Seagull Mitigation – Complete
o Beautification Grant
o No pending applications
o Recruitment Grant
o No pending applications
o Mural Grant
o No pending applications
Marketing & Communications
Instagram
o Followers: 4,184 to 4,277
o Reach: 4,532 to 4,626
Facebook
o Followers: 11,672 to 11,757
o Reach 123,996 to 202,199
Community Newsletter (n/a)
o 1,718 recipients
o 31% open rate
BID Member Newsletter (n/a)
o 182 recipients
o 53.9% open rate
Oshkosh Waterfront Hotel ‘Pardon our Dust’ bag promotion with the OCVB.
Monthly Herald ads to promote upcoming events.
Events
o Live at Lunch & Music on Main Updates
o Spooky Stroll – October 19th
o Trick-or-Treat at the Market – October 26th
Other Highlights/Projects
Plaza Concept and Downtown Planning/Imagine Oshkosh Plan (CVB, City, Chamber,
GOEDC, Community Foundation)
BID Strategic Direction
o Working with Karen Harness on nonprofit formation
o Day-long Strategic Workshop is scheduled for 10/2/24
o Bimonthly nonprofit meetings with Karen
ARPA Grant – Partial amount approved.