HomeMy WebLinkAbout8.20.2024 Business Improvement District Full Agenda
TO: Downtown Oshkosh Business Improvement District Board
FROM: Megan Lang, Chair
DATE: August 13, 2024
PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold
a regular meeting at 8:00 A.M., Tuesday, August 20, 2024 in City Hall Room 404, 215 Church
Avenue, Oshkosh, WI to consider the following agenda:
AGENDA
I. Call to Order
II. Police report for Downtown
III. Approve Minutes of the July 16, 2024 Meeting
IV. Approve July Monthly Financial Report
V. Truck Route – Presentation of study
VI. Approve resolution for Truck Route
VII. Algoma Alley Update
VIII. Approve Beautification Grant 586 N Main St; Va Va Vortex
IX. Approve Beautification Grant 578 N Main St; 920 Tattoo
X. BID Manager and BID Committee Reports
a. Events
b. Member Co
c. Beautification
d. Marketing & Communications
XI. Board Member comments
XII. Identification of Agenda Items for the September 17, 2024 Meeting
XIII. Adjournment
Downtown Oshkosh BID Board Minutes
August 20, 2024
Present: Megan Lang, Kris Larson, James Evans, Chanda Anderson, Barb Nelson, Derek
Mulloy, Marlo Ambas, Andy Ratchman, Logan Jungbacker, Sandra Prunty,
Carrie Olson, Autumn Urban
Excused: Jim Stapel
Staff: Jessica Lomena – Events and Marketing Coordinator, John Zarate – Economic
Development Specialist, Kelly Nieforth – Community Development Director.
Others: Michael Cooney – Oshkosh Farmers Market
I. Call to Order
- Chairperson Lang called the meeting to order at 8: a.m. A quorum was declared
present.
II. Downtown Police report
- Sgt. Kari Pettit was not present. No report
III. Approve Minutes of the June 18, 2024 Meeting
- Motion made and approved (Stapel, Anderson)
IV. Approve June 2024 Monthly Financial Report
- Motion made and approved. (Stapel, Jungbacker)
V. Truck Route Update
- Zarate shared information received from Transportation Director Collins that the
study was presented at the transportation committee meeting last week and will
shared at the common council meeting at the July 23. Meidl stated she had attended
the transportation committee meeting and there was agreement from business
owners, stakeholders and the study to move the truck route out of the 400, 500 and
600 blocks of N Main St. There are some options to have Jackson and Bowen St
serve ass the north/ south routes.
VI. ARPA Funds Update
- Meidl stated that at the July 9th Common Council meeting the BID was awarded
$150,000 in ARPA funding. This money will help with the items noted in the
application especially to help cover costs of creating a non-profit.
VII. Vibrant Spaces – Algoma Alley Project Update
- Nieforth stated that a new agreement should be sent out this week for owners and
their representatives to review this week. Nieforth stated furniture should be
ordered and City Manager has agreed to reimburse the BID for funds if the
pedestrian mall isn’t approved. Zarate and Planning Services Manager Lyons will
file the applications for the pedestrian mall and temporary sidewalk café if needed.
Nieforth reiterated that funds need to be spent by December 31, 2024. There was
discussion that possibly canvas type boards with murals could be installed on the
side of 110 Algoma building as the 3D art piece. Anderson stated she really would
like to see an arch type metal sign at the entrance from Algoma Blvd to the alley.
Nieforth and Zarate will work with Anderson to get limitations for the sign.
Nelson commented that the area in the alley is very hot and wondered how much
use there would be. Hoopman stated possibly sail type shades could be installed
between 110 Algoma and 421 N Main St (Ruby Owl) over the private property.
Zarate and Larson will work on design/ implementation of sail(s) for the space.
Nelson asked what would happen with garbage from the users of the space. Zarate
will check with City staff to see if a receptacle can be placed and then emptied by
sanitation division staff.
VIII. Decide on meeting location for February 2025
- Lang asked if it could be held at Becketts. Larson stated that would be fine.
IX. BID Manager Report
- Meidl went through the report that was sent with the meeting packet.
- There was not a July meeting because of the 4th of July Holiday. Next member meet-
up is at Winnebago Bicycle.
- It was noted there was an increase in social media reaches. Lomena has been
concentrating on getting out more posts to social media.
- There will be 2 new events added this fall. There will be a BOOtiques and brews in
October and a Cookie Crawl in December.
- Meidl is still working on the work to become a non-profit. She has been in contact
with Karen Harkness former Community Development Director and also was
involved in starting Downtown Neenah non-profit. Next phase is to sign a contract
and then have a day of strategic planning with Karen Harkness.
X. Board Member Comments
- Nelson asked what was being done with the buildings that house the exclusive
Company in the 400 block of N Main St. Jungbacker who owns the buildings stated
they are working with and reaching out to various businesses to come up with
agreements for the space on the first floor. The second floor is proposed to be
apartments.
- Michael Cooney stated the Farmers Market has been a huge success this year with
more than 30 additional vendors each week. The market hasn’t been cancelled due
to rain as other communities have done.
XI. Identification of Agenda Items for the August 20, 2024 Meeting
- Truck route update
-Algoma Alley update
XI. Adjournment
-Adjourned 9:08 am. (Stapel, Anderson)
Respectfully Submitted,
John Zarate
Economic Development Specialist
Economic Services Division
Description Expenditure
Leadership Oshkosh Convention and Visitor's Bureau
Reimbursements:OCVB Reimbursement 7,398.91$
Jefferson St Inn Wausau 111.23$
Website Maintenance/Office Supplies
Reimbursements:Verizon Phone Reimbursement 51.57$
Recruitment/Retention/Video Grants Recruitment & Beautification Grant Program
Reimbursements:
Events Waterfest
Music in the Square/Lunch Events Oshkosh Area Community Foundation Check No. 22331 (250.00)$
Wine/Beer Walks Paypal Time Community Theater 400.00$
Reimbursements:
Farmers Market
Reimbursements:Generac Check No. 444242 (500.00)$
Holiday
Reimbursements:
Downtown Events
Advertising Advertising Canva Credit Card Reimbursement 12.95$
Park N Print 76411 1,475.95$
Grand Opera House Invoice Playbill Ad 24-25 400.00$
Oshkosh Herald/Into the Night Check No. 1068 (353.10)$
Reimbursements:
Gift Card Program
Member CO Chocolate Stroll
Holiday
American Black Belt Academy Check No. 5017 (300.00)$
Chalk Walk Child Care Resource and Referral Check No. 13011 (300.00)$
Park n Print Invoice No. 76398 97.00$
Beautification Monthly Maintenance
Holiday/Seasonal Plantings
Reimbursements:
Seagull Mitigation Project
Storage Unit Storage Unit July Rent 150.00$
Reserves / Capital Improvements
Reimbursements:
Total 8,394.51$
2024 Business Improvement District
July
2024 Assessment 140,610.00
2024 Reserves 103,843.53
TOTAL AVAILABLE 244,453.53
Funds Allocated 244,453.53
2024
Allocation Expenditures Receipt Transferred Encumberd Balance Balance
Leadership
Oshkosh Convention and Visitor's Bureau 72,000.00$ 48,496.46 0.00 50,000.00 0.00 73,503.54
Website Maintenance/Office Supplies 6,000.00$ 3,302.82 0.00 0.00 0.00 2,697.18
Recruitment/Retention/Beautification Grants 20,000.00$ 1,725.00 0.00 0.00 0.00 18,275.00
Events
Waterfest 2,500.00$ 0.00 0.00 0.00 0.00 2,500.00
Music in the Square/Lunch Events 15,000.00$ 10,699.50 7,750.00 0.00 0.00 12,050.50
Wine/Beer Walks 10,000.00$ 3,632.19 15,150.00 0.00 0.00 21,517.81
Holiday Parade 15,000.00$ 0.00 500.00 0.00 0.00 15,500.00
Chalk Walk 4,000.00$ 1,587.70 2,900.00 0.00 0.00 5,312.30
Farmers Market 5,000.00$ 0.00 0.00 0.00 0.00 5,000.00
Downtown Events 2,500.00$ 300.00 0.00 0.00 0.00 2,200.00
Advertising 15,000.00$ 5,494.53 353.10 0.00 0.00 9,858.57
Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00
Vibrant Spaces Grant 30,845.00$ 0.00 0.00 0.00 0.00 30,845.00
Member CO
Chocolate Stroll 500.00$ 440.98 4,975.01 0.00 0.00 5,034.03
Holiday 500.00$ 0.00 0.00 0.00 0.00 500.00
Spring 1,000.00$ 1,587.70 2,900.00 0.00 0.00 2,312.30
Arts & Beautification
Maintenance 10,000.00$ 371.48 0.00 0.00 0.00 9,628.52
Holiday/Seasonal Plantings 20,000.00$ 8,891.72 0.00 0.00 0.00 11,108.28
Seagull Mitigation Project 3,000.00$ 3,000.00 0.00 0.00 0.00 0.00
Storage Unit 1,610.00$ 1,050.00 0.00 0.00 0.00 560.00
Reserves / Capital Improvements 103,843.53$ 0.00 0.00 (50,000.00)0.00 53,843.53
Revenue (94,845.00)$ 0.00 0.00 0.00 0.00 (94,845.00)
TOTAL OPERATING BUDGET 244,453.53$ 90,580.08$ 34,528.11$ -$ -$ 188,401.56
Postings through August 7th
Downtown Oshkosh Business Improvement District - 2024 Operating Plan
AUGUST 20, 2024 24-01 RESOLUTION
(APPROVED_______LOST_______LAID OVER_______WITHDRAWN_______)
PURPOSE: DOWNTOWN TRUCK ROUTE RECCOMENDATIONS
INITIATED BY: DOWNTOWN BUSINESS IMPROVEMENT DISTRICT
WHEREAS, a study was conducted by KL Engineering to evaluate the impacts
and benefits of rerouting truck travel through downtown Oshkosh.
WHEREAS, the goals of the study included promoting walkability and
accessibility in key areas, planning for future redevelopment, and identifying potential
routing changes for truck movements and WisDOT highways.
BE IT RESOLVED that the Business Improvement District (BID) formally
recommends removing North Main Street from the City’s Designated Truck Route from
Algoma Boulevard north to Irving Avenue based on KL Engineering’s study.
BID Manager Report
August 2024
Priorities for the Month:
• Post on social media 5+ times per week
• Continue email template to be sent out to property/business owners
• Change message on interchangeable sign
• Continuous website updates
• Attend monthly Chamber EDAC meetings and give monthly BID update (will continue when
Jessie Meidl returns)
• Meet with City, Chamber and GOEDC once per month for downtown opportunity update (will
continue when Jessie Meidl returns)
• Reconcile gift card account and BID invoices every Friday
Committee Reports:
MemberCO/BID Member Meetups
o Attend monthly meeting and give BID update
o Coordinate meetings and guest speaker/topic
o August meeting was held at Winnebago Bicycle. September meeting will be held at NAMI.
Beautification/Retention Grant/Mural Grant
o Beautification
o Algoma Alley update
▪ Electrical permit approved
▪ Light installation scheduled (in progress)
▪ “Algoma Art Alley” sign (in progress)
o UWO Banners- scheduled for week of August 26th
o Tulip donation project- Opera House Square
o Seagull Mitigation – Complete (July Stats)
o Beautification Grant
o 920 Tattoo
o Va Va Vortex
o Recruitment Grant
o No pending applications
o Mural Grant
o No pending applications
Marketing & Communications
• Instagram
o Followers: 4,184 to 4,277
o Reach: 4,532 to 4,626
• Facebook
o Followers: 11,672 to 11,757
o Reach 123,996 to 202,199
• Community Newsletter (n/a)
o 1,718 recipients
o 31% open rate
• BID Member Newsletter (n/a)
o 182 recipients
o 53.9% open rate
• Oshkosh Waterfront Hotel ‘Pardon our Dust’ bag promotion with the OCVB
• Monthly Herald ads to promote upcoming events
Events
o Live at Lunch & Music on Main Updates
o Chalk Walk – August 3rd Recap
o Spooky Stroll – October 19th
o Trick-or-Treat at the Market – October 26th
Other Highlights/Projects
• Plaza Concept and Downtown Planning/Imagine Oshkosh Plan (CVB, City, Chamber,
GOEDC, Community Foundation)
• BID Strategic Direction
o Working with Karen Harness on nonprofit formation
o Karen is currently scheduling stakeholder interviews
o Bimonthly nonprofit meetings with Karen
• ARPA Grant – Partial Approved
o More info coming
• Titan Takeoff Days
o UWO dropping off parents of prospective students downtown for lunch and
shopping while future students are touring campus
o Communicating with restaurants and downtown businesses about dates and
specials