HomeMy WebLinkAbout7.16.2024 Business Improvement District Full Packet
TO: Downtown Oshkosh Business Improvement District Board
FROM: Megan Lang, Chair
DATE: July 9, 2024
PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold
a regular meeting at 8:00 A.M., Tuesday, July 16, 2024 in City Hall Room 404, 215 Church
Avenue, Oshkosh, WI to consider the following agenda:
AGENDA
I. Call to Order
II. Police report for Downtown
III. Approve Minutes of the June 18, 2024 Meeting
IV. Approve June Monthly Financial Report
V. Truck Route Update
VI. ARPA Funds Update
VII. Algoma Alley Update
VIII. Decide on February Meeting Location. Room 404/ 406 are claimed for elections count.
IX. BID Manager and BID Committee Reports
a. Events
b. Member Co
c. Beautification
d. Marketing & Communications
X. Board Member comments
XI. Identification of Agenda Items for the August 20, 2024 Meeting
XII. Adjournment
Downtown Oshkosh BID Board Minutes
June 18, 2024
Present: Megan Lang, Kris Larson, Sandra Prunty, James Evans, Autumn Urban, Chanda
Anderson, Barb Nelson, Derek Mulloy, Marlo Ambas, Andy Ratchman, Carrie
Olson, Logan Jungbacker
Excused: Jim Stapel
Staff: Jessie Meidl – BID Manager, Jessica Lomena – Events and Marketing
Coordinator, John Zarate – Economic Development Specialist, Kelly Nieforth –
Community Development Director. Sgt. Kari Pettit – Oshkosh Police
Department
Others: Amy Albright – CVB, Colan Treml – Chamber of Commerce
I. Call to Order
- Chairperson Lang called the meeting to order at 8:00 a.m. A quorum was declared
present. Chairperson Lang introduced new BID Events and Marketing Coordinator
Jessica Lomena.
II. Downtown Police report
- Sgt. Kari Pettit was present and answered questions from the previous meeting.
There were 2 full-time officers hired and 1 part-time officer hired for parking
enforcement. BID requested that enforcement not be present during special events
such as Live at Lunch or other daytime BID events. Pettit stated they could try to
redirect enforcement but there would still need to be enforcement. BID Board
members asked Pettit to get a point of contact for any concerns regarding parking
enforcement. Meidl has received numerous complaints since the increased
enforcement began. Larson asked if a parking permit could be used on more than 1
vehicle or if it was assigned to 1 vehicle.
III. Approve Minutes of the May 21, 2024 Meeting
- Motion made and approved (Larson, Prunty)
IV. Approve April 2024 Monthly Financial Report
- Meidl commented that there was a large amount of revenue from wine walk and the
music.
- Motion made and approved. (Prunty, Anderson)
V. Commonwealth Development presentation of proposed development at 656 N.
Main St. Developer is looking for any feedback or suggestions.
- Justin Mitchell with Commonwealth introduced other staff from Commonwealth –
David Juniel from Wire Capital Group and Sam Warshauer.
- Justin Mitchell then went through a PowerPoint of the proposed project and
timeline and answered questions from Board members.
VI. Downtown Visualization Presentation
- Nieforth presented the PowerPoint presentation of the visualization study that was
put together by various organizations within the city including CVB, Chamber of
Commerce and Community Foundation.
- Nieforth stated this presentation shows what things could look like in downtown
Oshkosh and if/ when these happen, they could take 5 – 20 years to happen.
- Many items within the presentation took into account items from the Roger Brooks
study
- BID Board members were happy with many aspects of the plan.
VII. Truck Route Update
- Zarate shared information received from Transportation Director Collins that there
will be a stakeholder meeting Monday June 24. The study will be presented to the
Transportation Committee at the July 9th meeting. The study and recommendations
will then be presented to the City Council at the July 25 meeting.
VIII. ARPA Funds Update
- Larson updated that there will be a Council workshop at the June 25 meeting.
IX. BID bylaws for council liaison
- Zarate stated that the wording of the bylaws approved in May for adding a council
member liaison to the BID board should be changed to be more in line with other
boards and commissions. The current wording would require an ordinance change.
- Zarate presented revised wording: The Board shall be organized in accordance with
the District Operating Plan and consist of thirteen (13) members, and two (2)
alternates. One (1) Council member may be requested to serve as a non-voting
exofficio member to serve a One (1) year term as a liaison between the Downtown
Oshkosh Business Improvement District Board and the City Council. Voting Board
positions shall be appointed by the Common Council Members shall be appointed
for a three-year term and shall be of the category necessary to ensure Board
representation stipulated by the operating plan. There shall be no compensation for
services on the Board.
- A motion was made and approved to accept the revised language. (Prunty, Olson)
X. BID Manager Report
- Meidl went through the report that was sent with the meeting packet.
- The Alley activation was discussed and that there was still a delay in sorting out
liability and responsibility of the lighting aspect of the project.
- It was brought up during the beautification portion that there will need to be
discussions during budget season to determine what will happen with the funded
landscape position.
XI. Board Member Comments
- Nelson commented that Sweet Jules is offering a daily parking permit with the
purchase of $10 or more from her store. Nelson wondered if other businesses could
offer the free daily permit.
- Ambas asked if paid parking should be explored for people that need or want to
park longer than 2 hours. He wondered if parking could be paid by an app.
- Jungbacker asked if it was determined who was responsible for the landscaping
alongside of his building at 440 N Main St. Comment was made that city is
responsible and that private owners should not be doing any pruning.
XII. Identification of Agenda Items for the July 16, 2024 Meeting
- Truck route update
-ARPA funds update
-Algoma Alley update
XI. Adjournment
-Adjourned 9:59 am. (Prunty, Anderson)
Respectfully Submitted,
John Zarate
Economic Development Specialist
Economic Services Division
Description Expenditure
Leadership Oshkosh Convention and Visitor's Bureau
Reimbursements:OCVB Reimbursement 8,860.50$
Website Maintenance/Office Supplies USPS Credit Card Reimbursement 13.60$
Amazon Credit Card Reimbursement 23.97$
Oshkosh Northwestern Credit Card Reimbursement 14.99$
Moo Print Credit Card Reimbursement 51.71$
Stack Credit Card Reimbursement 19.98$
Kitz & Pfeil Credit Card Reimbursement 8.79$
Reimbursements:Amazon Credit Card Reimbursement 10.38$
Amazon Credit Card Reimbursement 20.99$
Recruitment/Retention/Video Grants Recruitment & Beautification Grant Program Escape Rentals Mural Grant 1,535.00$
Reimbursements:
Events Waterfest 2024 Waterfest Series Sponsorship 2,500.00$
AtomicKatz Check No. 6145 (250.00)$
New Moon Café Check 6039 (250.00)$
The Grand Oshkosh Check 50674 (2,500.00)$
Music in the Square/Lunch Events Park N' Print Invoice 76213 193.50$
Mike Malone Invoice 1055 3,000.00$
Logan K. Jungbacker Check1233 (250.00)$
The Roxy Check 056646 (500.00)$
E-Power Marketing Check 1678 (500.00)$
MC & C Sales Check 065293 (500.00)$
Heid Music (250.00)$
Discover Oshkosh Check No. 17853 (500.00)$
Brown and Williams LLC Check No. 1167 (500.00)$
Wine/Beer Walks Amazon Credit Card Reimbursement 64.04$
Amazon Credit Card Reimbursement 10.38$
Amazon Credit Card Reimbursement 8.39$
Amazon Credit Card Reimbursement 12.58$
Badger Liquor Credit Card Reimbursement 2,898.51$
Image 360 Invoice 17945 112.00$
Reimbursements:
Farmers Market
Reimbursements:
Holiday Parade
Reimbursements:
Downtown Events
Advertising Advertising New Moon Café Credit Card Reimbursement 85.36$
Mailchimp Credit Card Reimbursement 63.00$
Park N' Print 76221 64.50$
Park N' Print 76351 106.25$
Oshkosh Herald Invoice 12679 353.10$
Reimbursements:Canva Credit Card Reimbursement 12.95$
Gift Card Program
Member CO Chocolate Stroll
Holiday
Chalk Walk Community First Credit Union Check 11054001 (2,000.00)$
Beautification Monthly Maintenance
Holiday/Seasonal Plantings Hrnak's Invoice 00783437 6,090.72$
Reimbursements:
Seagull Mitigation Project
Storage Unit Storage Unit June Rent 150.00$
Reserves / Capital Improvements
Reimbursements:
Total 18,285.19$
2024 Business Improvement District
June
2024 Assessment 140,610.00
2024 Reserves 103,843.53
TOTAL AVAILABLE 244,453.53
Funds Allocated 244,453.53
2024
Allocation Expenditures Receipt Transferred Encumberd Balance Balance
Leadership
Oshkosh Convention and Visitor's Bureau 72,000.00$ 41,005.09 0.00 50,000.00 0.00 80,994.91
Website Maintenance/Office Supplies 6,000.00$ 3,153.14 0.00 0.00 0.00 2,846.86
Recruitment/Retention/Beautification Grants 20,000.00$ 1,725.00 0.00 0.00 0.00 18,275.00
Events
Waterfest 2,500.00$ 0.00 0.00 0.00 0.00 2,500.00
Music in the Square/Lunch Events 15,000.00$ 6,999.50 7,500.00 0.00 0.00 15,500.50
Wine/Beer Walks 10,000.00$ 3,632.19 15,150.00 0.00 0.00 21,517.81
Holiday Parade 15,000.00$ 0.00 500.00 0.00 0.00 15,500.00
Chalk Walk 4,000.00$ 97.00 2,600.00 0.00 0.00 6,503.00
Farmers Market 5,000.00$ 0.00 0.00 0.00 0.00 5,000.00
Downtown Events 2,500.00$ 300.00 0.00 0.00 0.00 2,200.00
Advertising 15,000.00$ 2,106.18 0.00 0.00 0.00 12,893.82
Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00
Vibrant Spaces Grant 30,845.00$ 0.00 0.00 0.00 0.00 30,845.00
Member CO
Chocolate Stroll 500.00$ 440.98 4,975.01 0.00 0.00 5,034.03
Holiday 500.00$ 0.00 0.00 0.00 0.00 500.00
Spring 1,000.00$ 97.00 2,600.00 0.00 0.00 3,503.00
Arts & Beautification
Maintenance 10,000.00$ 371.48 0.00 0.00 0.00 9,628.52
Holiday/Seasonal Plantings 20,000.00$ 8,891.72 0.00 0.00 0.00 11,108.28
Seagull Mitigation Project 3,000.00$ 3,000.00 0.00 0.00 0.00 0.00
Storage Unit 1,610.00$ 1,050.00 0.00 0.00 0.00 560.00
Reserves / Capital Improvements 103,843.53$ 0.00 0.00 (50,000.00)0.00 53,843.53
Revenue (94,845.00)$ 0.00 0.00 0.00 0.00 (94,845.00)
TOTAL OPERATING BUDGET 244,453.53$ 72,869.28$ 33,325.01$ -$ -$ 204,909.26
Postings through July 8th
Downtown Oshkosh Business Improvement District - 2024 Operating Plan
BID Manager Report
July 2024
Priorities for the Month:
• Post on social media 5+ times per week
• Continue email template to be sent out to property/business owners
• Change message on interchangeable sign
• Continuous website updates
• Attend monthly Chamber EDAC meetings and give monthly BID update
• Meet with City, Chamber and GOEDC once per month for downtown opportunity
update
• Reconcile gift card account and BID invoices every Friday
Committee Reports:
MemberCO/BID Member Meetups
o Attend monthly meeting and give BID update
o Coordinate meetings and guest speaker/topic
o No July Meeting
Beautification/Retention Grant/Mural Grant
o Beautification
o Algoma Alley update
▪ Electrical permit pending
▪ Light installation scheduled (pending)
o Summer Banners are up – sponsored by Verve Credit Union
o New flower arrangements/designs for downtown pots and bump outs
o Seagull Mitigation – Complete
▪ 54 nests oiled/removed
▪ 148 eggs oiled
o Beautification Grant
o No pending applications
o Recruitment Grant
o No pending applications
o Mural Grant
o No pending applications
Marketing & Communications
• Instagram
o Followers: 4,145 to 4,184
o Reach: 7,965 to 4,532
• Facebook
o Followers: 11,610 to 11,672
o Reach 91,946 to 123,996
• Community Newsletter
o 1,718 recipients
o 31% open rate
• BID Member Newsletter
o 182 recipients
o 53.9% open rate
• Oshkosh Waterfront Hotel ‘Pardon our Dust’ bag promotion with the OCVB
• Monthly Herald ads to promote upcoming events
Events
o Live at Lunch & Music on Main – kicked off June 5th
o Chalk Walk – August 3rd
▪ Looking for volunteers to assist Jess with the event and event
sponsors
o BOO-tiques & Brews – October 19th
o Trick-or-Treat at the Market – October 26th
Other Highlights/Projects
• Plaza Concept and Downtown Planning/Imagine Oshkosh Plan (CVB, City,
Chamber, GOEDC, Community Foundation)
• BID Strategic Direction and additional staffing
o Jessica Lomena starts full time July 15th
o Working with SBDC on Business Plan for nonprofit
o Potential formation of nonprofit committee
o Receiving proposal from contractor on nonprofit work and strategic
planning
• ARPA Grant – Resubmitted and pending
o Council voting on ARPA funding at July 9th Council Meeting
• Titan Takeoff Days
o UWO dropping off parents of prospective students downtown for lunch
and shopping while future students are touring campus
o Communicating with restaurants and downtown businesses about dates
and specials