HomeMy WebLinkAboutCDBG Agreements (assorted)
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AGREEMENT
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THIS AGREEMENT is between the City of Oshkosh, a Wisconsin municipal corporation, herein referred to as
"CITY", and the Siena Transitional Living Center Inc. 469 High Avenue, Oshkosh, WI 54901, a Wisconsin non-profit
corporation, herein referred to as "SUBRECIPIENT".
L GENERAL DESCRIPTION
A. The City has received funding from the U.S. Department of Housing and Urban Development (HUD)
under the Title I Community Development Block Grant (CDBG) Program, to undertake projects and
activities as indicated in the City's Final Statement of Community Development Objectives and
Projected Use of Funds. The activity set forth in this Agreement's Scope of Services is one of the said
activities and it is the responsibility of the Subrecipient to carry out the activities in compliance with
this Agreement and other applicable regulations referred to herein.
B. Funding under this Agreement shall be paid with 2004-2005 Community Development Block Grant
(CDBG) funds. Should said funds not be received by the City, this Agreement shall be null and void.
If a portion of the 2004-2005 CDBG funds are rescinded by Congress, the contract amount in Article
V (A) of this Agreement will be reduced by the same percentage that is rescinded from the City's
2004-2005 CDBG Program by Congress or the Department of Housing and Urban Development
(HUD), or as determined by the CITY per applicable HUD regulations.
IL SCOPE OF SERVICES
A. The Subrecipient shall:
(1) Provide transitional housing for families that have experienced domestic violence.
(2) Provide appropriate staff to support the program. No staffing costs are to be provided out of
the funds from this agreement
(3) Coordinate efforts of volunteers and other agencies in regard to program.
(4) Provide said services in accordance with the objectives outlined in the Subrecipient's proposal
to the City (see "Appendix A", which is attached and fully incorporated into this Agreement).
B. Said services shall commence on or about May 1, 2004 and shall be completed by April 30, 2005.
C. The Subrecipient certifies that the activities carried out with the funds provided under this Agreement
will meet one or more of the CDBG program's National Objectives - 1) benefit low/moderate income
persons, 2) aid in the prevention or elimination of slums or blight, 3) meet community development
needs having a particular urgency - as defined in 24 CFR Part 570.208.
IIL REPORTING REOUIREMENTSIRECORDS
A. The Subrecipient shall provide quarterly reports to the City by the end of the month following the last
day of the quarter with reports due by August 31, 200, November 230, 2004, February 28,2005, and
May 31, 2005. Additionally, the final report shall include both the last quarter as well as a yearly
summary of activities along with accomplishments. The reports shall at a minimum include the
following information:
( 1 ) Amount of CDBG funds expended per budget
( 2 ) Type and amount of services provided.
( 3 ) Number of clients and percent of clients from the City.
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( 4 ) Number oflow/mod income, low income persons, and extremely low income persons assisted.
persons assisted.
( 5 ) Number or persons assisted based on the following 10 race categories: White, Black/African
American, Asian, American Indian/Alaskan Native, Native Hawaiian/Other Pacific Islander,
American Indian/Alaskan Native & White, Asian & White, Black/African American &
White, American Indian/Alaskan Native & Black/African American, or Other.
( 6 ) Number of Hispanic persons assisted.
( 7 ) Number of female headed households assisted.
( 8 ) Progress towards program goals.
Records necessary to substantiate these reports shall be kept on file at the Subrecipient's office.
B. Maintain a separate financial account for CDBG funds which shows all receipts, including program
income, and disbursements. All disbursements shall have documentation which substantiates that
costs incurred and paid from the CDBG account are reasonable, allowable, and allocable per
applicable Federal cost principals. Program income, as defined at 24 CFR 570.500 (a), shall be
reported to the City quarterly. The Subrecipient may use program income for activities specified in
this agreement, but shall reduce subsequent requests for funds under this agreement by the amount
of the program income received. Any program unused program income shall be returned to the City
at the end of the agreement period.
C. Provide the City with a copy of an annual audited financial statement for any fiscal year for which the
Subrecipient received CDBG funds under this Agreement.
D. All records required under this Agreement shall be retained for three (3) years after completion of the
project, or after all pending matters relative to this Agreement are closed.
E. The Subrecipient agrees to provide access to the City, the U.S. Department of Housing and Urban
Development, the Comptroller General of the United States, or any of their duly authorized
representatives to any books, documents, papers and records which are directly pertinent to this
Agreement for the purposes of making audit, examination, excerpts and transcriptions.
IV. STANDARD PROVISIONS
A. The Subrecipient agrees in all hiring or employment made possible by or resulting from this
Agreement, there (I) will not be any discrimination against any employee or applicant for employment
because of race, color, sex orientation, religion, sex or national origin; and (2) affirmative action will
be taken to ensure that applicants are employed and that employees are treated during employment
without regard to their race, color, religion, sex orientation, sex or national origin.
This requirement shall apply to but not be limited to the following: employment, upgrading, demotion
or transfer, recruitment or recruitment advertising, lay-off or termination, rates of payor other forms
of compensation, and selection for training, including apprenticeship. There shall be posted in
conspicuous places available to employees and applicants for employment, notices required or to be
provided by Federal or State agencies involved setting forth the provisions of the clause. All
solicitations or advertisements for employees shall state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex orientation, sex or national
origin.
B. The Subrecipient will make a good faith effort to use minority and women-owned businesses in
procurement of supplies, and upon request of the City, must provide satisfactory evidence of such
effort. Additionally, the Subrecipient agrees to provide the City with the name(s) and contract
amount(s) of all minority and women-owned businesses awarded contracts on the project.
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c.
If the proceeds used under this Agreement result in book or other copyrightable materials, the author
is free to copyright the work, but the appropriate Federal agency involved reserves a royalty-free
nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others
to use all copyrighted material and all materials which can be copyrighted.
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D. Any discovery or invention arising out of or developed in the course of work aided by this Agreement
shall be promptly and fully reported to the appropriate Federal agency involved for determination by
it as to whether patent protection on such invention or discovery shall be sought and how the rights
in the invention or discovery, including rights under any patent issued thereupon, shall be disposed
of and administered, in order to protect the public interest.
E. The Subrecipient agrees to comply with all applicable standards, orders, or requirements issued under:
Clean Air Act, 42 U.S.C., 7401 et seq.
Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq., as amended, 1318
relating to inspection, monitoring, entry, reports, and information, as well as other
requirements specified in said Section 14 and Section 308, and all regulations and guidelines
issued thereunder.
Environmental Protection Agency (EP A) regulations pursuant to 40 CFR, Part 50 as amended.
F. The Subrecipient agrees to comply with mandatory standards and policies relating to energy efficiency
which are contained in the State Energy Conservation Plan.
G. No officer, employee or agent ofthe City who exercises any functions or responsibilities in the review
or approval, or the carrying out of responsibilities to which this Agreement pertains, shall have any
personal interest, direct or indirect, in this Agreement.
H. Incorporated by reference herein are OMB Circulars A-21, A-122 or A-133 as applicable, and A-I 10,
Attachments A, B, C, G, I, J, M, O.
V. PAYMENT FOR SERVICES
A. Contract Amount
The Subrecipient shall perform all work under this Agreement for an amount to be determined by the
CITY per (I) (B) of this Agreement, but not to exceed FIVE THOUSAND DOLLARS ($5,000).
B. Method OfPavrnent
Funds will be released monthly upon receipt of proper invoice verifying eligible expenses actually
incurred by the Subrecipient, and approved by the City.
VI. SUSPENSION AND TERMINATION
A. When the Subrecipient has failed to comply with the terms, conditions or standards of this Agreement
or applicable U.S. Department of HUD regulations, the City may, on reasonable notice to the
Subrecipient, suspend the Agreement and withhold further payments or prohibit the Subrecipient from
incurring additional obligations of funds, pending corrective action by Subrecipient, or a decision to
terminate in accordance with paragraph B below.
B. This Agreement may be terminated for cause or convenience.
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(1) TERMINATION FOR CAUSE: The City may terminate this Agreement in whole or in part
at any time before the date of completion, whenever it is determined that the Subrecipient has failed
to comply with the conditions of this Agreement The City shall promptly notify the Subrecipient in
writing of the determination and the reasons for the termination, together with the effective date.
Payments made to the Subrecipient or recoveries by the City in the event this Agreement is terminated
for cause, shall be in accordance with the legal rights and liabilities of the parties. In the event there
is probable cause to believe the Subrecipient is in noncompliance with any applicable rules or
regulations, the City may withhold up to fifteen (15) percent of funds subject to this agreement until
such time the Subrecipient is found to be in compliance by the City, or otherwise adjudicated to be
in compliance.
(2) TERMINATION FOR CONVENIENCE: This Agreement may be terminated in whole or
in part when both parties agree that the continuation of the project would not produce beneficial
results commensurate with the further expenditures of funds. The two parties shall agree upon the
effective date and in the case of partial terminations, the portion to be terminated. The Subrecipient
shall not incur new obligations for the terminated portion after the effective date, and shall cancel as
many outstanding obligations as possible. The City shall allow full credit to the Subrecipient for any
noncancellable obligations properly incurred by the Subrecipient prior to termination.
(3) The parties shall promptly settle the terminated grant and execute a written amendment upon
settlement, which sets forth the terms and conditions ofthe settlement Agreement
VII. REVERSION OF ASSETS
The Subrecipient agrees to transfer back to the City any CDBG funds and accounts receivable attributable to
the use ofCDBG funds on hand at time of expiration of this Agreement The Subrecipient further agrees that
any real property under the Subrecipient's control that was acquired or improved in whole or in part with
CDBG funds in excess of $25,000 is either:
A. Used to meet one of the national objectives in CFR 570.208 until five years after expiration of this
Agreement, or such longer period of time as determined appropriate by the City; or
B. Is disposed of in a manner which results in the City being reimbursed in the amount of the current fair
market value of the property less any portion thereof attributable to expenditures of non-CDBG funds
for acquisition of, or improvement to, the property. Such reimbursement is not required after the
period of time specified in accordance with A. above.
VIIL AMENDMENTS
This Agreement may be amended at any time by a written modification mutually agreeable to both parties
hereto.
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IX. INDEMNlFICATION
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The Subrecipient agrees to and does hereby hold the City harmless and does hereby indemnifY the City against
any claims or demands of any person or legal entity arising by reason of this Agreement
This Agreement is made this 11 day of
hereto.
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, 2004, and is specifically binding upon the parties
SIENA TRANSITIONAL LIVING CENTER, INC.
CITY OF OSHKOSH
~.".,S6~ "'" . '{S,,,, t"-.
BARBARA J. BAKER {:5;
BOARD PRESIDENT
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c: ..CITY MANAGER. c;: I I, '
~X1\~k~ W9?J
PAMELA R. VBRlG ...
CITY CLERK
APPROVED AS TO FUNDING AVAILABILITY
ORENSON
ASSISTANT CITY ATTORNEY
~o I MuD ovJLJ
EDWARD A. NOKES
FINANCE DIRECTOR
Siena 2004 Contract
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APPENDIX A
Please limit answers to space provided unless specified
(applications must be completed in full to be considered)
1. Organization Name:
2. Address:
3. Mailing Address:
4. Telephone Number:
5. Name of Contact Person:
Siena Transitional Living Center
469 High Street. Oshkosh. Wisconsin
469 High Street, Oshkosh, Wisconsin
(920) 2~~-1A94
Barbara Baker
o Private, For-Profit
o Other
The purpose of our pro~ram is to provide d"l'"nt hOllsin~ to victims of
domestic abuse add their children, and to collaborate with Regional
Domestic Abuse Service, who provides transitional living programming.
Transitional housing for families leaving the Domestic Abuse Shelter
helps them become better adjusted and more independent. After 18 to 24
months, they are expected to move lnto market-place housing.
10. What is your organization's total 2003 operating budget? $ 45,250
11. Has your organization received CDBG funding in the past?Q Yes 0 No
12. If yes, how much has your organization received and for how many years has it participated
in the CDBG Program? $ 1 ~ nnn Number of Years: ~
,
13. If your organization is receiving 2003 CDBG funding, what is the amount, and what percent
are the CDBG funds of your total budget? $ 5,500 12 %
14. CDBG funds requested for 2004: $ 5.000
Would you accept a smaller grant award than requested? QYes 0 No
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15. Please fill out the following budget sheet (for entire agency):
Revenue 2002 Actual 2003 Budget 2004 Proposed
CDBG
1 241 5500 5000
County Aid
Federal/State Funds or Grants
Fee~dor Services 39 750
Rent 41 610 43,000
FundraisinglDues
Foundations
United Way
Investments
Endowments
Donations/Other
Total Revenues
42 851 45 250 48,000
Expenses 2002 2002 2003 2003 2004 2004
Actual CDBG Prfgosed CDBG Prfgosed Proposed CDBG
Total Funded otal Funded otal . Funded
Salaries
2650 2700 3000
Employee Benefits
Occupancy 18,000 18,000 21,600
Program/Office Acct.
Materials/SuppliesSe rv. 491 500 550
Communication
651 850 700
Roofe~JDexel:opt
~ Insurance 4492 5000 5000
Utilities 7961 7000 8500 8200
Maint. & Renairs 8647. 9500 5500 9500 5000
Mi~r. 200 100
Total Expenses 42 8ql 45 250 48,650
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16. Please Provide a Budget for the Project which you are requesting CDBG funds:
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Item Total Amount CDBG Amount Other
Personnel Costs 3,000 3,000
Building Lease 21,600 21,600
Telephone 700 700
Supplies & Services
Accounting 550 550
Insurance 5,000 5,000
Utili ti es 8,500 8,500
Maint. & Repair 9,500 5,000 4,500
Misc. 100 100
.
Totals 48,650 5,000 45,650
.
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.
17. Use of CDBG Funds: Provide a specific description, including staffing, of the activity or
activities that will be funded with CDBG funds:
:..i
.
CDBG Funds would be. used for lost rents due to high turnover in the
transitional living project, for uncollectable tenant damages and
replacement of worn and damaged floor covering.
.18. Local Needs: State specific local needs or problems which your proposal intends to address~
We meet the needs of women and children leaving the Domestic Abuse
Shelter. They live in one complex and are provided with counseling
services, budget counseling and emotional support. They are also
instructed in being a good tenant so they can move on to market-place
housing units after 18 to 24 months.
19. List the number of program participants (for activities that serve clientele or provide jobs):
5/1/02 - 4/30/03 (projected) 25-35 (actual) 30
5/1/03 - 4/30/04 (projected) 25-35
5/1/04 - 4/30/05 (projected) 25-35
20. What percentage of those served will be City of Oshkosh residents? ~ %
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.
21. What percentage of program participants fall into the category of extremely low, low, or
moderate income individuals or households (as defined previously in the instructions)?
.
,
100% Extremely low and low
22. GoalslEvaluation: Describe the goals and objectives of the proposed activities in
Quantifiable terms and the methods that will be used to measure nerformance in relation to
the goals and objectives: Our goal is for tenants to become independent.
We can measure our success by the number of tenants that move on to
independence in community housing after completing the Traasitional
Living Program.
23. If your agency receives partial or no funding for the proposed project, would you be able to
raise the remainder of the funds to operate the program?
Yes. We would .have to use :our l1mited savings and do additional
fund rainsirig.
24. Do your services/activities leverage the involvement of volunteers? How many and in what
capacity (do not include board members attending meetings)?
Volunteers were used to renovate the buildinl!. but they are not 11.ed
in our cu~rent operations.
25. Are there other agencies that provide similar programs or services for City of Oshkosh
residents? How is your program unique? Ours is the onlv progrAm th.t work.
collaborativelv with Rel!ional Domestic Abuse Services.
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26. How will your organization document LMI eligibility of program participants?
All participants are eligible for Section 8 funds from the
Housing Authority and, therefore, meet the LMl eligibility
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requirements.
27. How.1ong do you anticipate needing CDBG funds? Check one that applies.
Continuously
At least 3 years
2 years or less
On an intennittent basis
28. What is the dollar amount attributed to administrative costs, both entire agency and program?
. . .
List the items included in the adniinisttative .cost figures.
..
~aIn1rustratlOn costs t\.QmmJstratton costs CDBG Amount
Total Agency . . Program Total
500 * 500 0
* Accountant Services
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AGREEMENT
THIS AGREEMENT is between the City of Oshkosh, a Wisconsin municipal corporation, herein referred to as
"CITY", and Habitat for Humanity of Oshkosh, Inc., PO Box 1021, 1118-B High Avenue, Oshkosh, Wisconsin,
54903-1021, a Wisconsin non-profit corporation, herein referred to as "SUBRECIPIENT".
L GENERAL DESCRIPTION
A. The City has received funding from the U.S. Department of Housing and Urban Development
(HUD) under the Title I Community Development Block Grant (CDBG) Program, to undertake
projects and activities as indicated in the City's Final Statement of Community Development
Objectives and Projected Use of Funds. The activity set forth in this Agreement's Scope of
Services is one of the said activities and it is the responsibility of the Subrecipient to carry out the
activities in compliance with this Agreement and other applicable regulations referred to herein.
B. Funding under this Agreement shall be paid with 2004-2005 Community Development Block
Grant (CDBG) funds. Should said funds not be received by the City, this Agreement shall be null
and void. Ifa portion of the 2004-2005 CDBG funds are rescinded by Congress, the contract
amount in Article V (A) ofthis Agreement will be reduced by the same percentage that is
rescinded from the City's 2004-2005 CDBG Program by Congress or the Department of Housing
and Urban Development (HUD), or as determined by the CITY in accordance with applicable
HUD regulations.
II. SCOPE OF SERVICES
A. The SUB RECIPIENT shall:
(I) Purchase land, design services, or incur infrastructure costs as necessary to provide a
minimum of two homes for low to moderate income families.
(2) Verify income status with the Department of Community Development (Planning Services
Division) prior to release of funds.
(3) Consult with the Department of Community Development (planning Services Division)
regarding design of the house, for in-fill considerations, prior to issuance of the building
permits.
(4) Provide said service in accordance with the information provided in the
SUBRECIPIENT'S proposal to the CITY (see "Appendix A" which is attached and fully
incorporated into this Agreement).
IlL REPORTING REOUIREMENTSIRECORDS
A. The Subrecipient shall provide quarterly reports to the City by the end of the month following the last
day of the quarter with reports due by August 31, 2004, November 30, 2004, February 28,2005, and
May 31,2005. The final report shall cover both the last quarter as well as include a yearly summary
of activities. The reports shall include at a minimum the following information:
(1) Amount of CDBG funds expended per budget
(2) Progress made towards program goals in the above Scope of Services.
(3) Family size, income, race, and whether the persons are of Hispanic origin.
(4) Number offemale headed households assisted.
Records necessary to substantiate these reports shall be kept on file at the Subrecipient's office,
and shall include verification of family size and annual income of clients receiving the service.
I
B. Maintain financial accounts which show all receipts, including program income, and
disbursements. All disbursements shall have documentation which substantiates that costs
incurred and paid from the CDBG account are reasonable, allowable, and allocable per applicable
Federal cost principals. Program income, as defined at 24 CFR 570.500 (a), shall be reported to
the City quarterly. The Subrecipient may use program income for activities specified in this
agreement, but shall reduce subsequent requests for funds under this agreement by the amount of
the program income received. Any unused program income shall be returned to the City at the end
of the agreement period.
C. Provide the City with a copy of an agency audit, conducted in accordance with OMB Circular A-
133, as applicable, for any fiscal year CDBG funds were received under this Agreement.
D. All records required under this Agreement shall be retained for three (3) years after completion of
the project, or after all pending matters relative to this Agreement are closed.
E. The Subrecipient agrees to provide access to the City, the U.S. Department of Rousing and Urban
Development, the Comptroller General of the United States, or any oftheir duly authorized
representatives to any books, documents, papers and records which are directly pertinent to this
Agreement for the purposes of making audit, examination, excerpts and transcriptions.
N. STANDARD PROVISIONS
A. The Subrecipient agrees in all hiring or employment made possible by or resulting from this
Agreement, there (1) will not be any discrimination against any employee or applicant for
employment because ofrace, color, sex orientation, religion, sex or national origin; and (2)
affirmative action will be taken to ensure that applicants are employed and that employees are
treated during employment without regard to their race, color, religion, sex orientation, sex or
national origin.
This requirement shall apply to but not be limited to the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. There shall be
posted in conspicuous places available to employees and applicants for employment, notices
required or to be provided by Federal or State agencies involved setting forth the provisions of the
clause. All solicitations or advertisements for employees shall state that all qualified applicants
will receive consideration for employment without regard to race, color, religion, sex orientation,
sex or national origin.
B. The Subrecipient will make a good faith effort to use minority and women-owned businesses in
procurement of supplies, and upon request of the City, must provide satisfactory evidence of such
effort. Additionally, the Subrecipient agrees to provide the City with the name(s) and contract
amount(s) of all minority and women-owned businesses awarded contracts on the project.
C. If the proceeds used under this Agreement result in book or other copyrightable materials, the
author is free to copyright the work, but the appropriate Federal agency involved reserves a
royalty-free nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to
authorize others to use all copyrighted material and all materials which can be copyrighted.
D. Any discovery or invention arising out of or developed in the course of work aided by this
Agreement shall be promptly and fully reported to the appropriate Federal agency involved for
determination by it as to whether patent protection on such invention or discovery shall be sought
and how the rights in the invention or discovery, including rights under any patent issued
thereupon, shall be disposed of and administered, in order to protect the public interest.
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E. The Subrecipient agrees to comply with all applicable standards, orders, or requirements issued
under:
Clean Air Act, 42 U.S.c., 7401 et seq.
Federal Water Pollution Control Act, as amended, 33 U.S.c. 1251, et seq., as amended,
1318 relating to inspection, monitoring, entry, reports, and information, as well as other
requirements specified in said Section 14 and Section 308, and all regulations and
guidelines issued thereunder.
Environmental Protection Agency (EPA) regulations pursuant to 40 C.F.R., Part 50 as
amended.
F. The Subrecipient agrees to comply with mandatory standards and policies relating to energy
efficiency which are contained in the State Energy Conservation Plan.
G. No officer, employee or agent ofthe City who exercises any functions or responsibilities in the
review or approval, or the carrying out of responsibilities to which this Agreement pertains, shall
have any personal interest, direct or indirect, in this Agreement
H. Incorporated by reference herein are OMB Circulars A-21, A-122 or A-B3 as applicable, and A-
110, Attachments A, B, C, G, I, J, M, O.
V. PAYMENT FOR SERVICES
A. Contract Amount
The Subrecipient shall perform all work under this Agreement for an amount to be determined per
(I) (B) of this Agreement, but not to exceed TWENTY THOUSAND DOLLARS ($20,000.00).
B. Method ofPavment
Funds will be released upon receipt of proper invoice and documentation of completion of contract
activities.
VI. SUSPENSION AND TERMINATION
A. When the Subrecipient has failed to ~OmPlY with the terms, conditions or standards of this
Agreement or applicable U.S. Department ofHUD regulations, the City may, on reasonable notice
to the Subrecipient, suspend the Agrbement and withhold further payments or prohibit the
Subrecipient from incurring additio~al obligations of funds, pending corrective action by
Subrecipient, or a decision to terminate in accordance with paragraph B below.
!
B. This Agreement may be terminated for cause or convenience.
(I) TERMINATION FOR CAUSE: The City may terminate this Agreement in whole or in
part at any time before the date of completion, whenever it is determined that the Subrecipient has
failed to comply with the conditions of this Agreement The City shall promptly notify the
Subrecipient in writing of the determination and the reasons for the termination, together with the
effective date. Payments made to the Subrecipient or recoveries by the City in the event this
Agreement is terminated for cause, shall be in accordance with the legal rights and liabilities of the
parties. In the event there is probable cause to believe the Subrecipient is in noncompliance with
any applicable rules or regulations, the City may withhold up to fifteen (15) percent of funds
subject to this agreement until such time the Subrecipient is found to be in compliance by the City,
or otherwise adjudicated to be in compliance.
(2) TERMINATION FOR CONVENIENCE: This Agreement may be terminated in whole or
in part when both parties agree that the continuation of the project would not produce beneficial
3
results conunensurate with the further expenditures offunds. The two parties shall agree upon the
effective date and in the case of partial terminations, the portion to be terminated. The
Subrecipient shall not incur new obligations for the terminated portion after the effective date, and
shall cancel as many outstanding obligations as possible. The City shall allow full credit to the
Subrecipient for any noncancellable obligations properly incurred by the Subrecipient prior to
termination.
(3) The parties shall promptly settle the terminated grant and execute a written amendment
upon settlement, which sets forth the terms and conditions of the settlement Agreement.
VII. REVERSION OF ASSETS
The Subrecipient agrees to transfer back to the City any CDBG funds and accounts receivable attributable
to the use of CDBG funds on hand at time of expiration of this Agreement. The Subrecipient further
agrees that any real property under the Subrecipient's control that was acquired or improved in whole or in
part with CDBG funds in excess of $25,000 is either:
A. Used to meet one of the national objectives in CFR 570.208 until five years after expiration of this
Agreement, or such longer period of time as determined appropriate by the City; or
B. Is disposed of in a manner which results in the City being reimbursed in the amount of the current
fair market value of the property less any portion thereof attributable to expenditures of non-
CDBG funds for acquisition of, or improvement to, the property. Such reimbursement is not
required after the period of time specified in accordance with A. above.
VlIL AMENDMENTS
This Agreement may be amended at any time by a written modification mutually agreeable to both parties
hereto.
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IX. INDEMNIFICATION
The Subrecipient agrees to and does hereby hold the City harmless and does hereby indemnify the City
against any claims or demands of any person or legal entity arising by reason of this Agreement.
This Agreement is made this R day of LX i\A~.Q
hereto. I
, 2004, and is specifically binding upon the parties
HABITAT FOR HUMANITY
OF OSHKOSH, INC.
CITY OF OSHKOSH
4f~
CITY MANAGER
C:':'.-
PAMELAR. UBRIG
CITY CLERK
Ck1J~ '
CHRIS WILLIAMS ON
VICE-PRESIDENT
APPROVED AS TO FUNDING
AVAILABILITY:
~<1~
EDWARD A. NOKES
FINANCE DIRECTOR
Habitat for Humanity, 2004 Agreement
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APPENDIX A
Please limit answers to svace vrovided unless svecified
(applications must be completed in full to be considered)
1. Organization Name: HABITAT FoA. \:lUMAloIITY OF {);<;HI<OSH I r~.JC' .
2. Address: IliS?-R HII;;/'/ AvE.. j DSHKOSH I L1r 1)490{
3. Mailing Address: p, D, RI'lI' I fl'2 I DoSHi/DS H I I. h:: ,5"49D 3- iD2 (
4. Telephone Number: Q:(D-1.3,'j-3S3S
5. Name of Contact Person: Si1:l:A/IlI\\F S,t:lH''KLER ,,11 :JEA1~IA 8oRSt< f
6. Telephone Number of Contact Person: q'J..()- ?.3S - 353S tlp. 91.()-?"03- 0 3 9 7
7. Legal Status of Organization: ~ Private, Non-profit D Private, For-Profit
. D Public Agency D Other
8. Federal Tax Identification Number: 3 q - ( b.'l 7039
9. Provide a brief description of your organization's overall mission purpose:
j.jAAiT~r i=bll J.I"MANlTlf tJOR/(S iJlTll l"w TiJr.DME" t="AM,Ll1=S, D.""'Ilf.lSJ itJo
,
VDlil'ITI=FR.S .-ro- rIlFATI: fli=f'EAITJ Arr-:IlRf'JAALf; 1-I..>lJ51Io.Ja F'flR -r::1n<;"rAJ
Jj~I"C\. i:lABITAT I<: DiREI'TL" RfSP{)NSIALF ,:oR THF LE~AI ,/)RaAI\IIZATIDtJAL
,
ANi). fDtJSTRUPTiM.l (lSPErTS nF ~i c; (,}tJRK. i-/AArTAT RAiSES r;JAir-,C; To
BUlL'" DR REI\lIlVATJ:: J-IIlMEs fllR LCulIIo.I('M-ti= FAfVf/l.IES LJUIl AP.EO
L,v,i\Jt;; ItJ ~uesTANDAP.D C'nlo.)f'>iTfMJ.<::. -Y;;1=<;F=: FAM/lIES A~1; 11/o.lMlLf:70
SC:C.URE. P.n'E.QuATE. ~lllU<;'ItJc; lHRDu~H {!1llo.IVpJTIOtJAI MEANS, {J,Io.J LJTE.REST
FREE JV/,,(.!Tf-:AC:/::..IS P.E-PAloll> f1AB/TA. gy ~€ HAAITAT F"AMILY I
10. What is your organization's total 2003 operating budget? $ I 5' S' i f'1 '/ i 00
11. Has your organization received CDBG funding in the past?1XI Yes D No
12. If yes, how much has your organization received and for how many years has it participated
intheCDBGProgram? $ID./)Illl, lJC) Numbero[Years: 2
.
13. If your organization is receiving 2003 CDBG funding, what is the amount, and what percent
are the CDBG funds of your total budget? $10, IJbO""': .b %
14. CDBG funds requested for 2004: $ 1. (); ()IJn" 0 0
Would you accept a smaller grant award than requested? IS(IYes D No
1
.- ,"
15 PI
fill out the following budget sheet ~or entire agency)'
ease .::u.u..'" I :i)OlTll AUL ~ j , Allo.] - 4U". 30 -rillo'! - b/solo.5-
;;ruNi, 19s1. M83 '-OO~ ',:, "
Revenue ... uu c u 2003 Budget 2004 Proposed
CDBG '-0- II /0 000,00 fJAOOO, 00
County Aid -()- -()- -() -
Federal/State Funds or Grants If ').0,000,00 - ().- -0-
.
Fees for Services -0- -0- -0-
FundraisinglDuesjDcN ATI ON ~ #:2.2/701,00 #34 .jq '{ . 00 itS/, '/9'1,1)0
Foundations 1/ 7500, ()O #/0_00(') 00 #1.5'; 000,00
, .
United Way -()- -0- -() --
Investments I"" ORT r; A G f.S #,7..,000,00 It J..I ,000,00 #30J)00, 00
Endowments/Be QUE.$' 1/103,000.00 1150-,-000.00 IIso, 000,60
.Donations/Other DounJ PIIV1l~JiJT It i 9,500,00 fI: . 11'10.000 ,00
iA UC1=T"Li. "'10 IVER.S 30,000,00
l #'J.lb,1.{9'-1,OO
Total Revenues #;'64/701,00 Ihss-1 S'l'{,OO
",jo" -li3~3 7/'/03-l/30/0'l 7/1fO~ -i/3oLo~-
Expenses 2002 2002 2003 2003 2004 2004
Actual CDBG Pr~osed CDBG Pr~osed Proposed CDBG
Total Funded ota! Funded ota! Funded
Salaries IIj '6/034, 'i 'I ~ ~" (J,!J'iO,oc
1'I,5tJo,oo
,
Employee Benefits /l3,Mb,f)/;, i 'i, 000, 00 If'i S' ao ,()c
Occupancy :l!1.S tJ.J, 00 t;2. 8;1.0,00 1/ 3000,00
Program/Office 1/75"'1,/, U (f II 9000,00
Materials/Supplies 'ilOOO,DO
Communication fI'-(b78.2-3 ~'i9oo,oo 1t,J'1 00,00
Professional Develop/ I!'{ ~ 0,1.3 ~ otJo, 00 f;;7.. 00, ao
Conferences
BWI.t:>/iVe (1. HOMES] i U-HA8/ I jJ, 0) 3 N...i1ES #1. 0.000, 00
I-I-'LMES fJI1~/ '/'S'J..39 _II Il>tl '17'/,.' HiD, 000.00 #n5,7.>'1.'" J
r>lSUf{lItJCE: #1'1;'3,<19 fI: I 900,00 II). '100,00
Fl.lNh--RAiSIIJG 11 ~ -5000,00 I; .s-ooo, 00
~II. 33b,SO
I
Total Expenses ~ 174/;3'1, 'Ii) J ~ I.s-.s-; S9';, 0 W 2/1.,'19,/,ao
2
~ <. "
16. Please Provide a Budget for the Project which you are requesting CDBG funds:
Item Total Amount CDBG Amount Other
Personnel Costs ~IOlq$i.{,OO fllo <15",00
I
:3 CITY i-OTS TO aUI~~ 0"; If J,.g ,$'tJO,OO 1IJ..0, 000 I 00 # ,?,S"oo,O<1
,
Supplies & Services
BUil..bl rJG; joIi A it: RIALS rot<. 3 It bO} 000,00 '# /.O} 000,00
!-laMES
rCCiJCIl.ETE H bLl 300 I 00 #"1,, .:]60,00
PWMIlIN6' jIiEIl7/'"
SI.l6-CorJTAAC.TOR.S E~EeTP..ICIl L
.
Totals 3 NE.l.J ~IOMES ~i /,,5, 75'/,00 If. 7...0) 000, () 0 ititfr7$i1,OO
j
3
. f'. . ~
17. Use of CDBG Funds: Provide a specific description, including staffing, of the activity or
activitiesthatwillbefundedwithCDBGfunds: Tl-IJ:: PI!./lGRAM MA/JAaER /J,LL BE
PAII.\ LI.'TH r'iA1hS I='Il/\N THFM"RTCAf.:l":,<;, C DA r:; F"iHJllS l...),LL AF
(1";101.\10 PIIIH'I-ip..SE: RF~II.\'f~ITiAi ~nT,o; TAl Tl-IF: (liT'" DF
O"'Hi<O<::H Al\Jb PflSSI[>,IY LiuILCllkl(; S',,(JPUES ('DR IHPEE
NEiJ i-lllMFS I='ll~ L"'f.l ''''''''''''<li=: PF"'''L~ I,JIM l.'VE:. IJR. t,)ot:u<
T~I T;:;~ C I,ll Ik OSi.fK()$i-t.
18. Local Needs: State .specific local needs or problems which your proposal intends to address~
~E: PFllPU:' HAAfTAT SFIlIlES' f.AtJ Be:~.. 8". l)""rRIAE.D As LOI.I-L)("ot-fE
LJD~III"iG: r:-AMIII~~ WHIl/.lliF. LI Sue~TAtJi)ARD J.llltl$INb. (J1,t:! rAHILiES
'fARI\.I HE:TWEEtJ ~":?{)"'()-i)o"1" 1)~7iiE tvlFl\lAld T"ICONJ:" F',1R IJIA)kIE8A~() Co,
'TN F f},rry Or: tl<;iill.('J$H's fmJSflLlI'IATEb PL.AklJ.Mfl-').(JOVS,ATES 7i4AThI 1= NuM8ER.
DF SUASTA!\.lI)At:H\ U "IiT<;' TAl /)SHj(DSI-I Is '-/99..3. At.l'.llRfl/{>,It;'"t, IHF dSCOiJSlN
f}OIl'.J('1L (),,) f"1~1/(\IU=kI -+-FAMIIIF5J h;F 1)"if.4KIJ.<:H AIJFA Is S(Jr;(,I~ICALLY A!AI'1EO
As AM AREA Ll t.JHlf'I-I14t= AVERAC;1= (!;,<;-r ()F fh:Nr EX('f,FClS lU~ A8fL/nJ
()p A FAMILY LJITH PAR~tJT:S T....l !j1JSI<tuFf\ lAf.lIlR PllSITIONS /;, PAIr'X1,
.11 0 DTI-lER. F\r.:EtJ{' y TN n,,}.jj(i\<;f./ BUILl'>"; l:16ME5 At-If'. SELI~ /i1FM
AI f\J(') Ito.lTERr;~;rr , AT C,<;;r Mr:flTGA(;E S j
I
19. List the number of program participants (for activities that serve clientele or provide jobs):
5/1/02-4/30/03 (projected)-2.J.=AM'LI~S (actual) '2 FAN/Wi. S
5/1/03 - 4/30/04 (projected) -1-E1\ M , Ll is: S
5/1/04 - 4/30/05 (projected) -3..EA MILl E S
20. What percentage of those served will be City of Oshkosh residents? 1QLL %
4
'\, .
21. What percentage ofprogtam participants fall into the category of extremely low, low, or
moderate income individuals or households (as defined previously in the instructions)?
I Of) 0/0
22. GoalslEvaluation: Describe the goals and objectives of the proposed activities in
Quantifiable terms and the methods that will be used to measure uerformance in relation to
the goals and objectives: HAI3ITAT l~oPj:s TO ~1I11.t:>~PF'"P fd~i.) /-JaMES
[) u R 1t,I b ()u P..hSC'Al Y€.A R. 2 on'! - ? no.or, ~ E HilMES WOU Ln RIO:
j::"R ii=lRI'CF: ~ hi.) INCOME ~AMII.IES t.)Hb Pglf\F TN Of/. (jOhW. Iiv THe
f,T'I {)F fJsHKDSf.l I THE: ('nH(>t..E:TiO!J !)F 7HF. !-I"MFS AWl:> fLf)St!J(;
()F /HE MoRTGI"t bPS l.JtllJLi'I (fE-THE Pt;;RFOt'<MA 1J('1.
.-MEA SuR F MF^lT,
23. If your agency receives partial or no funding for the proposed project, would you be able to
raise the remainder of the funds to operate the program? j,), Tl-ihUT Ti-1 F F UAII'lIlJ t:: ,
,
J:lAIlITAr ~DUI.C> I<I'tISE S-.JDI,(J;I-/ I'vllllJEY In RU/I-o TiJll J-Il'lM~S
./
No, IHREE I
24. Do your services/activities leverage the involvement of volunteers? How many and in what
capacity (do not include board members attending meetings)? V III U AI TiE. f'. R. S ('_0 N T/{ I 8un:;
DVEP... 1000 !:louRS Dp LtH~oR TN TilE (lIJtJSTRUCTlOIJ {)FA I-IA8I11lT
J:/lJM 1:. USUALLY 300 DA MoRE ::GJDIlJltluALS DONATE /HEdl.
TiM;:;: A/Jb TALENTS 10 /-lABITAr flRi:>::rECTS. SUR-CONTRACTORS ARE
J:liRED O^'U' LJHE:kJ REQUiltED R~ ClIP (oct:;S J
25. Axe there other agencies that provide similar programs or services for City of Oshkosh
residents? How is your program unique? Dull. PAP"iNER FAMIt..IES ARE UiJflEJ.Lf:
TD SEC'llll E" MIlIlTbAGE.S 'Tf:IROUG H (I t>iJVE.f..ITilltJ A L NEA tJ S, Aid f)'He/(.
Ar-E:IJC'Y PRlJVlbES 1-/6MES LJIiI-i A,-r[)~r, No rtJTEREsrf\1nR.TGA6ES
( . ,
...t1lJRTt::.A C;E: PA'r'ME.#JTS AR.E !Hi=: f..J RE -rYC-Eo -r; BUILl; f'1{)R.6
J:!(JME;$ FoR. L.ow TI'olCOME. FAMILIES i
5
,- ."
26. How will your organization document LM! eligibility of program participants? Ti4 C
FAMll<( SELEC:IiDfo..\ (:OMMli,Efi: fOlLDwS S,R/C. rIJCCIN~ GUII:lF=-
l,NES SET bDW^-l elf !-lARlnT I/'JTE.R.t-JflTIIIIJAl. 01": U."E; I-lllL\
SrAiiS'lCS FoR ESTA8l-/SIiIIJb' f'.RITERIA/1NCCME!P(JV€RTY ~~ilE'-S.
J
JNl'.DME VERlrICAII{)tJA~1l fR.EClIT r.Ht::I'KS AflE DlitJF._ (2URREAJ/
DEaT ke:vE:LS ARE ALSo Ct>tJSII)EA~D' .
27. How long do you anticipate needing CDBG ftmds? Check one that applies.
0 Continuously
0 At least 3 years
0 2 years or less
lZI On an intermittent basis
28. What is the dollar amount attributed to administrative costs, .both entire agency and
program? List the items included in the administrative cost figures.
Administration Costs Administration Costs CDBG Amount
Total Agency Program Total
#9S?/,!" () (J (t.b,CDCP.O, Il"lo,9S,/,M -()-
oFFtc;,::
II /09-5''1,00 smr
Silf'€.f<VISoR-
. fti 6; S 'I o~-~~'"---
--
6
Fe
ctu..~.
AGREEMENT
~
,
THIS AGREEMENT is between the City of Oshkosh, a Wisconsin municipal corporation, herein referred
to as "CITY", and the Winnebago County Housing Authority, 600 Merritt Ave, PO Box 397, Oshkosh, WI,
54903-0397, herein referred to as "SUBRECIPIENT".
I. GENERAL DESCRIPTION
A. The City has received funding from the U.S. Department of Housing and Urban Development
(HUD) under the Title I Community Development Block Grant (CDBG) Program, to
undertake projects and activities as indicated in the City's CDBG Annual Action Plan. The
activity set forth in this Agreement's Scope of Services is one of the said activities and it is
the responsibility of the Subrecipient to carry out the activities in compliance with this
Agreement and other applicable regulations referred to herein.
B. Funding under this Agreement shall be paid with funds from the 2004-2005 Community
Development Block Grant. Should said funds not be received by the City, this Agreement
shall be null and void. Ifa portion of the 2004-2005 CDBG funds are rescinded by Congress,
the contract amount in Article V (A) of this Agreement may be reduced by the same
percentage that is rescinded from the City's 2004-2005 CDBG Program by Congress or the
Department of Housing and Urban Development (HUD).
C. The purpose of this agreement is to allow the Subrecipient to participate in administrative
activities associated with the Winnebago County Housing Authority Homebuyer Program
relative to the implementation of the 2004 CDBG Action Plan, which commences on May
1,2004 and ends on April 30, 2005.
II. SCOPE OF SERVICES
A. The Subrecipient shall:
(1) Use funds to defray the administrative costs related to pre-qualifying, preparing, counseling
and education low and moderate income households who have an interest and potential to
become homeowners.
(2 ) Provide appropriate staff to support the program.
(3) Provide said services in accordance with the objectives outlined in the Subrecipient's proposal
to the City (see "Appendix A", which is attached and fully incorporated into this Agreement).
B. Said services shall be provided during the period commencing on May 1, 2004 and ending
on April 30, 2005.
C. The Subrecipient certifies that the activities carried out with the funds provided under this Agreement
will meet one or more of the CDBG program's National Objectives - 1) benefit low/moderate income
persons, 2) aid in the prevention or elimination of slums or blight, 3) meet community development
needs having a particular urgency - as defined in 24 CFR Part 570.208.
IlL REPORTING REOUIREMENTSIRECORDS
A. The Subrecipient shall provide a set of quarterly reports to the City on August 30, 2004,
1
November 30, 2004, February 28, 2005, and May 30, 2004, which at a minimum shall
include the following information:
( I ) Amount of CDBO funds expended per budget.
( 2 ) Type and amount of services provided.
( 3 ) Number of clients and percent of clients from the City.
( 4 ) Number oflow/mod income, low income persons, and extremely low income persons assisted.
persons assisted.
( 5 ) Number or persons assisted based on the following 10 race categories: White, Black/African
American, Asian, American Indian/Alaskan Native, Native Hawaiian/Other Pacific Islander,
American Indian/Alaskan Native & White, Asian & White, Black/African American &
White, American Indian/Alaskan Native & Black/African American, or Other.
(6) Number of Hispanic persons assisted.
( 7 ) Number of female headed households assisted.
( 8 ) Progress towards program goals.
Records necessary to substantiate these reports shall be kept on file at the Subrecipient's
local office at 600 Merritt Avenue, Oshkosh, and shall include all documents, computer
records, and reports associated with this agreement.
B. Maintain a separate financial account for CDBG funds which shows all receipts, including
program income, and disbursements. All disbursements shall have documentation which
substantiates that costs incurred and paid from the CDBG account are reasonable, allowable,
and allocable per applicable Federal cost principals. Program income, as defined at 24 CFR
570.500 (a), shall be reported to the City quarterly. The Subrecipients may use program
income for activities specified in this agreement, but shall reduce subsequent requests for
funds under this agreement by the amount of the program income received. Unused program
income shall be returned to the City at the end of the agreement period.
C. Maintain monthly time distribution records for those employees who are either partially or
wholly paid with CDBG funds, and maintain travel records for all mileage that is submitted
for payment as part of the program.
D. Provide the City with a copy of an agency audit, conducted in accordance with OMB Circular
A-133, as applicable, for any fiscal year CDBG funds were received funds under this
Agreement.
E. All records required under this Agreement shall be retained for three (3) years after
completion of the project, or after all pending matters relative to this Agreement are closed,
F. The Subrecipient agrees to provide access to the City, the U.S. Department of Housing and
Urban Development, the Comptroller General of the United States, or any of their duly
authorized representatives to any books, documents, papers and records which are directly
pertinent to this Agreement for the purposes of making audit, examination, excerpts and
transcriptions.
N. STANDARD PROVISIONS
A. The Subrecipient agrees in all hiring or employment made possible by or resulting from this
Agreement, there (I) will not be any discrimination against any employee or applicant for
2
employment because of race, color, sex orientation, religion, sex or national origin; and (2)
affirmative action will be taken to ensure that applicants are employed and that employees
are treated during employment without regard to their race, color, religion, sex orientation,
sex or national origin.
This requirement shall apply to but not be limited to the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of
payor other forms of compensation, and selection for training, including apprenticeship.
There shall be posted in conspicuous places available to employees and applicants for
employment, notices required or to be provided by Federal or State agencies involved setting
forth the provisions of the clause. All solicitations or advertisements for employees shall
state that all qualified applicants will receive consideration for employment without regard
to race, color, religion, sex orientation, sex or national origin.
B. The Subrecipient will make a good faith effort to use minority and women-owned businesses
in procurement of supplies, and upon request of the City, must provide satisfactory evidence
of such effort. Additionally, the Subrecipients agrees to provide the City with the name(s)
and contract amount(s) of all minority and women-owned businesses awarded contracts on
the project.
C. If the proceeds used under this Agreement result in book or other copyrightable materials,
the author is free to copyright the work, but the appropriate Federal agency involved reserves
a royalty-free nonexclusive and irrevocable license to reproduce, publish or otherwise use,
and to authorize others to use all copyrighted material and all materials which can be
copyrighted.
D. Any discovery or invention arising out of or developed in the course of work aided by this
Agreement shall be promptly and fully reported to the appropriate Federal agency involved
for determination by it as to whether patent protection on such invention or discovery shall
be sought and how the rights in the invention or discovery, including rights under any patent
issued thereupon, shall be disposed of and administered, in order to protect the public
interest.
E. The Subrecipient agrees to comply with all applicable standards, orders, or requirements
issued under:
Clean Air Act, 42 U.S.C., 7401 et seq.
Federal Water Pollution Control Act, as amended, 33 U.s.C. 1251, et seq., as
amended, 1318 relating to inspection, monitoring, entry, reports, and information, as
well as other requirements specified in said Section 14 and Section 308, and all
regulations and guidelines issued thereunder.
Environmental Protection Agency (EP A) regulations pursuant to 40 CFR, Part 50 as
amended.
F. The Subrecipient agrees to comply with mandatory standards and policies relating to energy
efficiency which are contained in the State Energy Conservation Plan.
G. No officer, employee or agent of the City who exercises any functions or responsibilities in
the review or approval, or the carrying out of responsibilities to which this Agreement
3
pertains, shall have any personal interest, direct or indirect, in this Agreement.
H. Incorporated by reference herein are OMB Circulars A-21 or A-122 as applicable, and A-llO,
Attachments A, B, C, G, I, J, M, O.
V. PAYMENT FOR SERVICES
A. Contract Amount
The Subrecipient shall perform all work under this Agreement for an amount to be determined by the
CITY per (1) (B) of this Agreement, but not to exceed TWENTY-FIVE THOUSAND DOLLARS
($25,000).
B. Method ofPavrnent
Funds will be released monthly upon receipt of proper invoice verifying eligible expenses actually
incurred by the Subrecipient, and approved by the City.
VI. SUSPENSION AND TERMINATION
A. When the Subrecipient has failed to comply with the terms, conditions or standards ofthis
Agreement or applicable U.S. Department ofHUD regulations, the City may, on reasonable
notice to the Subrecipient, suspend the Agreement and withhold further payments or prohibit
the Subrecipient from incurring additional obligations of funds, pending corrective action by
the Subrecipient, or a decision to terminate in accordance with paragraph B below.
B. This Agreement may be terminated for cause or convenience.
(1) TERMINATION FOR CAUSE: The City may terminate this Agreement in whole or
in part at any time before the date of completion, whenever it is determined that the
Subrecipient has failed to comply with the conditions of this Agreement. The City shall
promptly notify the Subrecipient in writing of the determination and the reasons for the
termination, together with the effective date. Payments made to the Subrecipient or
recoveries by the City in the event this Agreement is terminated for cause, shall be in
accordance with the legal rights and liabilities of the parties. In the event there is probable
cause to believe the Subrecipient is in noncompliance with any applicable rules or
regulations, the City may withhold up to fifteen (15) percent of funds subj ect to this
agreement until such time the Subrecipient is found to be in compliance by the City, or
otherwise adjudicated to be in compliance.
(2) TERMINATION FOR CONVENIENCE: This Agreement may be terminated in whole
or in part when both parties agree that the continuation of the project would not produce
beneficial results commensurate with the further expenditures of funds. The three parties
shall agree upon the effective date and in the case of partial terminations, the portion to be
terminated. The Subrecipient shall not incur new obligations for the terminated portion after
the effective date, and shall cancel as many outstanding obligations as possible. The City
shall allow full credit to the Subrecipient for any noncancellable obligations properly
incurred by the Subrecipient prior to termination.
(3) The parties shall promptly settle the terminated grant and execute a written amendment
4
upon settlement, which sets forth the terms and conditions of the settlement Agreement.
VI. REVERSION OF ASSETS
The Subrecipient agrees to transfer back to the City any CDBG funds and accounts receivable
attributable to the use of CDBG funds on hand at time of expiration of this Agreement. The
Subrecipient further agrees that any real property under the Subrecipient's control that was acquired
or improved in whole or in part with CDBG funds in excess of$25,000 is either:
A. Used to meet one of the national objectives in CFR 570.208 until five years after expiration
of this Agreement, or such longer period of time as determined appropriate by the City; or
B, Is disposed of in a manner which results in the City being reimbursed in the amount of the
current fair market value of the property less any portion thereof attributable to expenditures
of non-CDBG funds for acquisition of, or improvement to, the property. Such
reimbursement is not required after the period of time specified in accordance with A. above.
VII. AMENDMENTS
This Agreement may be amended at any time by a written modification mutually agreeable to both
parties hereto.
VIII. INDEMNIFICATION
The Subrecipient agrees to and do hereby hold the City harmless and does hereby indemnify the City
against any claims or demands of any person or legal entity arising by reason of this Agreement.
This Agreement is made this ;.2day of &W~04, and is specifically binding upon the parties hereto.
WINNEBAGO COUNTY HOUSING AUTHORITY
CITY OF OSHKOSH
'7/// ~~
RICHARD A. WOLLANGK
CITY MANAGER
.:::.::--.--.
PAMELAR UBRIG
CITY CLERK
APPROVED AS TO FUNDING AVAILABILITY
ASSIS
20L~>>a ~
EDWARD A. NOKES
FINANCE DIRECTOR
Housing Authority Homebuyer 2004 Contract
5
.
APPENDIX A
Please Limit Answers to Space Provided Unless Specified
(Applications must be completed in full to be considered)
1. Organization Name: Winnebago County Housing Authority
2. Address: 600 Merritt Ave., Oshkosh, WI 54903-397
3. Mailing Address: P.O. Bob 397, Oshkosh, WI 54903-0397
4. Telephone Number: 920-424-1450
5. Name of Contact Person: Mary E. Bach
6. Telephone Number of Contact
Person:
7. Legal Status of Organization:
920-424-1470 ext.130 or 920-470-3333
Private, Non-profit
Private, For-Profit
Other
1 Public Agency
8. Federal Tax Identification Number: 39-1251777
9. Provide a brief description of your organization's overall mission purpose: To assist the
community with affordable housina options with a primary focus on service to low income
households.
10. What is your organization's total 2003 operating budget? $ 3.4 million
11. Has your organization received CDBG funding in the past?
x
Yes
No
12. If yes, how much has your organization received and for how many years has it participated in
the CDBG Program? $ 65,000
Number of Years:
3
13. If your organization is receiving 2003 CDBG funding, what is the amount and what percent are
The CDBG funds of your total budget? $20,000
14. CDBG funds requested for 2004: $25,000
Percent of budget 5%
18I Yes
D No
Would you accept a smaller grant award than requested?
~
15. Please fill out the following budget sheet (for entire agency):
Revenue 2002 Actual 2003 Budget 2004 Proposed
COBG (Neenah/Oshkosh) $ 35000 50000 $ 40000
County Aid $ $ $
Federal/State Funds or Grants $ 1261237 $ 2101026 $ 1829091
(HCRI/HOME)
Fees for Services (FHLB) $ 10000 $ 10,000 $ 10000
Fundraising/Oues $ $ $
Foundations $ $ $
(Community/Oshkosh)
United Way $ $ $
Investments $ 24387 $ 47503 $ 27556
Endowments $ $ $
Oonations/Other (LPR) $ 580760 $ 596948 $ 508480
Total Revenue $ 1,911,384 $ 2,805,478 $ 2415127
2002 2002 2003 2003 2004 2004
Expenses Actual COBG Proposed COBG Proposed Proposed
Total Funded Total Funded Total COBG Funded
Salaries $ 284792 $ 35000 $ 318569 $ 35000 $ 291794 $ 35000
Employee Benefits $ 112106 $ $ 128627 $ $ 148595 $
Occupancy/Operating $ 362050 $ $ 639212 $ 15000 $ 400000 $ 5000
Program/Office $ 64827 $ $ 66906 $ $ $
Materials/SuDDlies
Communication $ $ $ $ $ $
Professional $ $ $ $ $ $
OeveloD/Conferences
Tenant Services $ 27515 $ $ 43541 $ $ 37950 $
Housing Assist Pay. $ 736885 $ $ 1183829 $ $ 1344260 $
Interest $ 100339 $ $ 95186 $ $ 100000 $
Total Expenses $ 1588175 $ 35000 $ 2475870 $ 50000 $ 2372074 $ 40000
.
16. Please Provide a Budget for the Project which you are requesting COBG funds:
Item Total Amount COBG Amount Other
PERSONNEL COSTS $ 12000 $ $ 12000
Benefits $ 7400 $ $ 7400
Travel $ 720 $ $ 720
Printing $ 600 $ $ 600
Postage $ 400 $ $ 400
SUPPLIES & SERVICES $ 880 $ $ 880
Rent (In-Kind) $ 3000 $ $ 3000
Contracted Education/Case Mgmt $ 60000 $ 25000 $ 35000
Equipment $ 1200 $ $ 1200
Audit $ 600 $ $ 600
Training $ 1200 $ $ 1200
Other $ 2000 $ $ 2000
$ $ $
TOTALS: $ 90,000 $ 25,000 $ 75,000
0>
, .
17. Use of COBG Funds: Provide a specific description, including staffing, of the activity or
activities that will be funded with COBG funds:
This application requests funds to help defray the administrative costs related to pre-qualifying,
preparing, counseling and educating LMI households who have an interest and potential to
become homeowners. Funds would be used to offset the Housing Authority's personnel costs
for reception, monitoring and accounting services provided by the Housing Authority. However
75-78% of the administrative budget is set aside for contracted services to provide direct
services to potential homebuyers including screening, counseling/education and coordination of
financial packaging for acquisition and rehabilitation assistance for income eligible homebuyers.
18. Local Needs: State specific local needs or problems which your proposal intends to
address:
As consistent with the City of Oshkosh's Consolidated Plan the WCHA Homebuyer Program
addresses local needs by providing comprehensive homebuyer services and financial
assistance in tandem with the City of Oshkosh COBG staff targeting low income, disabled and
large families who are renters and who wish to explore homeownership as an affordable
housing option. Since the inception of the program in late 1999, 207applicants have enrolled in
the program. Ofthose, 74 income eligible households have purchased homes. To date 27
participants (36%) have purchased homes in Oshkosh. These new homeowners have paid
approximately $45,000 in annual property taxes back to the city as part of their community
membership. As part of the ongoing partnership with the City of Oshkosh, WCHA Homebuyer
Program has successfully leveraged $227,348 in HCRIIHOME funds in homebuyer assistance
for Oshkosh households. To date $102,500 in Federal Home Loan Bank funds has leveraged to
assist Oshkosh buyers (and used as match for COBG funds) with acquisition of their new homes
and to complement and extend the COBGcommitment. As the result of a new partnership
established with Habitat of Oshkosh in 2003 approximately $20,000 in additional match was
accessed (community donationslvolunteer labor) and the first jointly assisted habitat homebuyer
purchased a property in Oshkosh on a formerly vacant infilllot. The infusion of HOME and FHLB
funds has enabled Habitat to have enough "start up' construction funds so as to break ground
on another building project that is scheduled to close before the end of 2003. Of the total funds
leveraged since 1999, $122,500 was used as matching funds for the COBG dollars. These
leveraged/matching dollars assist the homebuyers, help stretch COBG funds and meet multiple
community goals. In addition it is anticipated that the City of Oshkosh was able to access
between $20,000-40,000 in LPR funds during 2002-2003 since many of the first time buyers
were families with young children and therefore qualified for Lead Paint Reduction funds. This
proposal for COBG funds addresses the need for continuing the jointly operated homebuyer
program which has proven to be successful, meet common community goals and be cost
effective for all parties involved.
',j '@
, .
19. List the number of program participants (for activities that serve clientele or provide jobs):
05/01/02 - 04/30/03
(projected)
(projected)
(projected)
80
(actual)
78
05/01/03 - 04/30/04
05/01/04 - 04/30/05
80
80
20. What percentage of those served will be City of Oshkosh residents?
35-40%
21. What percentage of program participants fall into the category of extremely low. low, or
moderate income individuals or households (as defined previously in the instructions)?
Low income = 45% Moderate income = 55%
22. GoalslEvaluation: Describe the goals and objectives of the proposed activities in Quantifiable
terms and the methods that will be used to measure performance in relation to the goals
and objectives:
The staff will 1.)screen, pre-aualify. counsel and educate 80 applicants: 2) 55 applicant
households will complete process durina arant cvcle: 3) 25 LMI households will purchase a
home in Winnebaao County. It is estimated that 10-12 will purchase in Oshkosh.
23. If your agency receives partial or no funding for the proposed project. would you be able to raise
the remainder of the funds to operate the program?
No. There has consistently been more demand then funds to assist participants with purchase.
Each cvcle the demands of proaram administration are expanded. The coordination of staff
resources. development of new partnerships, packaaina of financina and blendina of
rehab/acauisition funds is what has made this proaram successful. The commitment of local
funds is necessary to compete for HCRIIHOME and FHLB funds at the state level.
Administrative cost have been cut because the creative cross utilization of CDBG staff and
WCHA Homebuyer Proaram staff and the result has been that mutual aoals have been met bv
both proarams.
24. Do your services/activities leverage the involvement of volunteers? How many and in what
capacity (do not include board members attending meetings)?
Lenders. Realtors. UW Extension staff, FISC budaet counselors. county social service aides and
successful proaram participants serve as volunteers to counsel and educate potential
homeowners. Family, friends and community members assist beneficiaries in all aspects of the
homebuyer process as well as provide sweat eauity durina the rehabilitation of the newlv
purchased home. Habitat and community volunteers assist habitat applicants as thev proaress
throuah the WCHA Homebuver Proaram and Habitat process. It is estimated that 200 "trainina
... ~ . ,-
hours" are committed each year and 800-1000 hours is committed in sweat e~uitY for
rehabilitation/new construction efforts.
25. Are there other agencies that provide similar programs or services for City of Oshkosh
residents? How is your program unique?
ADVOCAP orovides similar services to LMI buyers in Winnebaoo. Fond du Lac and Green Lake
counties. The demand for homebuyer services suroasses the caoacity of both oroorams. The
WCHA Homebuyer Prooram has had a waiting list since it's inceotion and although they offer
classes everv 12-'14 weeks. onaoina counselina and ore-oualification services the financial
assistance dictates that ability to serve eliaible and aoorooriate candidates. The WCHA
Homebuyer Proaram serves a broader income ranoe. char~es no fees. orovides comorehensive
counselina for soecial needs households and is locally managed and ooerated.
26. How will your organization document LMI eligibility of program participants?
Second and third Darty income verifications are documented and household size is verified.
Financial assets are verified orior to closina to establish that the ootential homebuyers have the
reauired $1000. saved to cover closing cost and their oortion of the down oayment.
27. How long do you anticipate needing CDBG funds? For as long as there is a need for
homebuyer services and communities identify homeownership as a successful strategy to
promote community stability and neighborhood revitalization in their Consolidated Plans.
X Continuously
At least 3 years
2 years or less
On an intermittent basis
28. What is the dollar amount attributed to administrative costs, both entire agency and program?
List the items included in the administrative cost figures:
Administration Costs Administrative Costs COBG Amount
Total Agency Proaram Total
$ $ 90,000 $ 25,000
$ $ $
$ $ $
$ $ $
$ $ $
v
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AGREEMENT
THIS AGREEMENT is between the City of Oshkosh, a Wisconsin municipal corporation, herein referred to as
"CITY", and the Fair Housing Center of Northeast Wisconsin (local satellite office) ofthe Metropolitan Milwaukee
Fair Housing Council, 2323-A Everett Street, Appleton, Wisconsin 54914, a Wisconsin non-profit corporation,
herein referred to as "SUBRECIPIENT".
L GENERAL DESCRIPTION
A. The City has received funding from the U.S. Department of Housing and Urban Development
(HUD) under the Title I Community Development Block Grant (CDBG) Program, to undertake
projects and activities as indicated in the City's Final Statement of Community Development
Objectives and Projected Use of Funds. The activity set forth in this Agreement's Scope of
Services is one of the said activities and it is the responsibility of the Subrecipient to carry out the
activities in compliance with this Agreement and other applicable regulations referred to herein.
B. Funding under this Agreement shall be paid with 2004-2005 Community Development Block
Grant (CDBG) funds. Should said funds not be received by the City, this Agreement shall be null
and void. Ifa portion of the 2004-2005 CDBG funds are rescinded by Congress, the contract
amount in Article V (A) of this Agreement will be reduced by the same percentage that is
rescinded from the City's 2004-2005 CDBG Program by Congress or the Department of Housing
and Urban Development (BUD), or as determined by the CITY in accordance with applicable
HUD regulations.
SCOPE OF SERVICES
A. The SUBRECIPIENT shall:
(1) Make its complaint intake and investigative services available to persons who believe that
they have experienced illegal discrimination. Staff will advise such persons on the
provision of fair housing law and available sources of remedy. As appropriate, staff will
make referrals to attorney and/or administrative agencies.
(2) Provide referral services for clients who have non-fair housing inquiries.
(3) Make available, on a case-by-case basis, reasonable technical assistance (as determined by
subrecipient) to the City and its residents, including housing providers and social service
agencies that conduct business in the city.
(4) Regularly distribute fair housing educational materials to approximately fifteen public
agencies, social service agencies, homeless shelters, and community-based organizations
that serve the city.
(5) Conduct one or two fair housing presentations for housing consumers and/or their
advocates.
(6) Have staff in the local office (Fair Housing Center of Northeast Wisconsin) participate in
approximately 15 local interagency meetings.
lIT. REPORTING REOUIREMENTS/RECORDS
A. The Subrecipient shall provide quarterly reports to the City by the end of the month following the last
I
day of the quarter with reports due by August 31, 2004, November 30, 2004, February 28,2005, and
May 31, 2005. The final report shall cover both the last quarter as well as include a yearly summary
of activities. The reports shall include at a minimum the following information:
(1) Amount ofCDBG funds expended per budget.
(2) Type and amount of services provided per items listed in the above scope of services.
(3) Number of clients and percent of clients from the City.
(4) Number of persons in client families and family income.
(5) Race and number of Hispanic persons served from the City.
(5) Progress towards program goals.
Records necessary to substantiate these reports shall be kept on file at the Subrecipient's office, at
2323-A Everett, Appleton, Wisconsin, and shall include verification of family size and annual
income of clients receiving the service.
B. Maintain a separate financial account for CDBG funds which shows all receipts, including
program income, and disbursements. All disbursements shall have documentation which
substantiates that costs incurred and paid from the CDBG account are reasonable, allowable, and
allocable per applicable Federal cost principals. Program income, as defined at 24 CFR 570.500
(a), shall be reported to the City quarterly. The Subrecipient may use program income for
activities specified in this agreement, but shall reduce subsequent requests for funds under this
agreement by the amount of the program income received. Any unused program income shall be
returned to the City at the end of the agreement period.
C. Provide the City with a copy of an agency audit, conducted in accordance with OMB Circular A-
133, as applicable, for any fiscal year CDBG funds were received under this Agreement.
D. All records required under this Agreement shall be retained for three (3) years after completion of
the project, or after all pending matters relative to this Agreement are closed.
E. The Subrecipient agrees to provide access to the City, the U.S. Department of Housing and Urban
Development, the Comptroller General of the United States, or any of their duly authorized
representatives to any books, documents, papers and records which are directly pertinent to this
Agreement for the purposes of making audit, examination, excerpts and transcriptions.
IV. STANDARD PROVISIONS
A. The Subrecipient agrees in all hiring or employment made possible by or resulting from this
Agreement, there (1) will not be any discrimination against any employee or applicant for
employment because of race, color, sex orientation, religion, sex or national origin; and (2)
affirmative action will be taken to ensure that applicants are employed and that employees are
treated during employment without regard to their race, color, religion, sex orientation, sex or
national origin.
This requirement shall apply to but not be limited to the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. There shall be
posted in conspicuous places available to employees and applicants for employment, notices
required or to be provided by Federal or State agencies involved setting forth the provisions of the
clause. All solicitations or advertisements for employees shall state that all qualified applicants
will receive consideration for employment without regard to race, color, religion, sex orientation,
sex or national origin.
2
b,
B. The Subrecipient will make a good faith effort to use minority and women-owned businesses in
procurement of supplies, and upon request of the City, must provide satisfactory evidence of such
effort Additionally, the Subrecipient agrees to provide the City with the name(s) and contract
amount(s) of all minority and women-owned businesses awarded contracts on the project.
C. If the proceeds used under this Agreement result in book or other copyrightable materials, the
author is free to copyright the work, but the appropriate Federal agency involved reserves a
royalty-free nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to
authorize others to use all copyrighted material and all materials which can be copyrighted.
D. Any discovery or invention arising out of or developed in the course of work aided by this
Agreement shall be promptly and fully reported to the appropriate Federal agency involved for
determination by it as to whether patent protection on such invention or discovery shall be sought
and how the rights in the invention or discovery, including rights under any patent issued
thereupon, shall be disposed of and administered, in order to protect the public interest
E. The Subrecipient agrees to comply with all applicable standards, orders, or requirements issued
under:
Clean Air Act, 42 U.S.C., 7401 et seq.
Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq., as amended,
1318 relating to inspection, monitoring, entry, reports, and information, as well as other
requirements specified in said Section 14 and Section 308, and all regulations and
guidelines issued thereunder.
Environmental Protection Agency (EPA) regulations pursuant to 40 C.F.R., Part 50 as
amended.
F. The Subrecipient agrees to comply with mandatory standards and policies relating to energy
efficiency which are contained in the State Energy Conservation Plan.
G. No officer, employee or agent ofthe City who exercises any functions or responsibilities in the
review or approval, or the carrying out of responsibilities to which this Agreement pertains, shall
have any personal interest, direct or indirect, in this Agreement
H. Incorporated by reference herein are OMB Circulars A-21, A-122 or A-133 as applicable, and A-
110, Attachments A, B, C, G, I, J, M, O.
V. PAYMENT FOR SERVICES
A. Contract Amount
The Subrecipient shall perform all work under this Agreement for an amount to be determined per
(1) (B) ofthis Agreement, but not to exceed TEN HUNDRED DOLLARS ($10,000.00).
B. Method of Payment
Funds will be released quarterly upon receipt of proper invoice and documentation of completion
of contract activities.
VI. SUSPENSION AND TERMINATION
A. When the Subrecipient has failed to comply with the terms, conditions or standards of this
Agreement or applicable U.S. Department ofHUD regulations, the City may, on reasonable notice
to the Subrecipient, suspend the Agreement and withhold further payments or prohibit the
Subrecipient from incurring additional obligations of funds, pending corrective action by
Subrecipient, or a decision to terminate in accordance with paragraph B below.
3
k
B. This Agreement may be terminated for cause or convenience.
(1) TERMINATION FOR CAUSE: The City may terminate this Agreement in whole or in
part at any time before the date of completion, whenever it is determined that the Subrecipient has
failed to comply with the conditions of this Agreement. The City shall promptly notify the
Subrecipient in writing of the determination and the reasons for the termination, together with the
effective date. Payments made to the Subrecipient or recoveries by the City in the event this
Agreement is terminated for cause, shall be in accordance with the legal rights and liabilities of the
parties. In the event there is probable cause to believe the Subrecipient is in noncompliance with
any applicable rules or regulations, the City may withhold up to fifteen (15) percent of funds
subject to this agreement until such time the Subrecipient is found to be in compliance by the City,
or otherwise adjudicated to be in compliance.
(2) TERMINATION FOR CONVENIENCE: This Agreement maybe terminated in whole or
in part when both parties agree that the continuation of the project would not produce beneficial
results commensurate with the further expenditures of funds. The two parties shall agree upon the
effective date and in the case of partial terminations, the portion to be terminated. The
Subrecipient shall not incur new obligations for the terminated portion after the effective date, and
shall cancel as many outstanding obligations as possible. The City shall allow full credit to the
Subrecipient for any noncancellable obligations properly incurred by the Subrecipient prior to
termination.
(3) The parties shall promptly settle the terminated grant and execute a written amendment
upon settlement, which sets forth the terms and conditions of the settlement Agreement.
VII. REVERSION OF ASSETS
The Subrecipient agrees to transfer back to the City any CDBG funds and accounts receivable attributable
to the use of CDBG funds on hand at time of expiration of this Agreement. The Subrecipient further
agrees that any real property under the Subrecipient's control that was acquired or improved in whole or in
part with CDBG funds in eXCeSS of $25,000 is either:
A. Used to meet one ofthe national objectives in CFR 570.208 until five years after expiration of this
Agreement, or such longer period of time as determined appropriate by the City; or
B. Is disposed of in a manner which results in the City being reimbursed in the amount of the current
fair market value of the property less any portion thereof attributable to expenditures of non-
CDBG funds for acquisition of, or improvement to, the property. Such reimbursement is not
required after the period of time specified in accordance with A. above.
VIII. AMENDMENTS
This Agreement may be amended at any time by a written modification mutually agreeable to both parties
hereto.
4
IX. INDEMNIFICATION
The Subrecipient agrees to and does hereby hold the City harmless and does hereby indenmify the City
against any claims or demands of any person or legal entity arising by reason of this Agreement
This Agreement is made this 11.. day of Qt^~ Q
hereto.
, 2004, and is specifically binding upon the parties
FAIR HOUSING CENTER OF
NORTHEAST WISCONSIN
CITY OF OSHKOSH
~
:?iI!~
CITY MANAGER
~'.(.:
" ,UJiX
PAMELA R. UBRIG .
CITY CLERK
KAT NGROA
GRAM MANAGER
METROPOLITAN MILWAUKEE FAIR
"(I;::~ .
WILLIAM R. TISDALE
PRESIDENT AND CEO
APPROVED AS TO FUNDING
AVAILABILITY:
<t~.~
EDWARD A. NOKES
FINANCE DIRECTOR
~~~~~/
. ORENSO
ASST. CITY ATTORNEY
Fair Housing 2004 Agreement
5
Please limit answers to space provided unless specified
(applications must be completed in/ull to be considered)
1. Organization Name: Metropolitan Milwaukee Fair Housing Council (MMFHC)
2. Address: 600 E. Mason Street. Suite 200. Milwaukee. WI 53202
3. Mailing Address: Fair Housing Center of Northeast Wisconsin (FHCNWl. 2323A W. Everett
Street. Appleton. WI 54914
4. Telephone Number: 414-278-1240 (MMFHC)
5. Name of Contact Person: Kathleen Groat. FHCNW Program Manager
6. Telephone Number of Contact Person: 920-733-7417
7. Legal Status of Organization: I8l Private, Non-profit
o Public Agency
8. Federal Tax Identification Number: 39-1286685
o Private, For-Profit
o Other
9. Provide a brief description of your organization's overall mission purpose: FHCNW is a
satellite office ofMMFHC. The puroose ofMMFHC is to promote fair housing bv guaranteeing
all people equal access to housing opportunities and bv creating and maintaining raciallv and
economicallv integrated housing patterns. MMFHC supports the fulfillment of this mission
throughout the State of Wisconsin through satellite offices and local community partnerships.
10. What is your organization's total 2003 operating budget? $1.078.256 (MMFHC); $157.791
CFHCNWoffice)
11. Has your organization received CDBG funding in the past?~ Yes 0 No
12. If yes, how much has your organization received and for how many years has it participated
in the CDBG Program? $15.000 (2002) and $10.000 (2003) Number of Years: two
13. If your organization is receiving 2003 CDBG funding, what is the amount, and what percent
are the CDBG funds of your total budget? $10,000: 0.93% ofMMFHC's budget, 6.4% of
FHCNW's budget
14. CDBG funds requested for 2004: $16.500.00
Would you accept a smaller grant award than requested? IZlYes 0 No
1
15. Please fill out the following budget sheet (for entire agency)
Revenue 2002 Actual 2003 Budflet 004 ProDosed
COBG Funds 174820 206,524 216,850
County Aid 86,684 59,500 62,475
Federal/State Funds or Grants 541,068 393,908 413,603
Fees for Services 1,743 - .
Fundraising/Dues 17,616 2,552 2,680
Foundations 260,000 179,333 188,300
(United Way) Contracts 110,917 124,250 130,463
General Fund 167,868 108,758 117,459
Endowments
Donations/other 33,465 3,431 3,602
~
,
zo04
2003 2004 Proposed
2002 COSG Proposed 2003 COSG Proposed COSG
Expenses 2002 Actual Total Funded Total Funded Total Funded
Salaries 970.292 90,803 1,078,237 172 221 1,132,149 180,832
Employee Benefits 207.601 19,436 215,647 34,444 226,429 36,156
Occupancy 105,739 9,895 105,902 18,526 111,197 19,452
Program/Office
Materials/SuDDlies 473,326 44,295 363,706 49,386 381,891 51,855
Communication 25,031 2,343 110,663 8,968 116,196 9,416
Professional
DevetoD/Conferences 655,388 61,333 4,406 705 4,626 740
. .~ 2 ~ . 6i '.
2
Item
16. Please Provide a Budget for the Project for which you are requesting COBG funds:
Other
Personnel Costs
Salaries
Frin e Benefits
Total Personnel Costs
Su lies & Services
Occu an
Pro ram/Office MaterialslSu lies
Communications
Professional Davelo mentlConferences
Total Su lies & Services
Indirect Administrative CostsNncluded
Totals
Total Amount
COBG Amount
11,500
2,329
85,308
13,542
5,139
23,745
1,048
440
3
<
17. Use ofCDBG Funds: Provide a specific description, including staffing, of the activity or
activities that will be funded with CDBG funds: MMFHC proposes to provide the following
comprehensive fair housing enforcement. outreach and education and technical assistance
services to City of Oshkosh residents:
A) MMFHC will make its complaint intake and investigative services available to persons who
believe that they have experienced illegal discrimination. MMFHC staffwill advise such
persons on the provisions of fair housing law and available sources of remedy. As appropriate.
MMFHC staffwill conduct investigations. possibly including testing as an investigative
methodology. and make referrals to attorneys and/or administrative agencies.
B) MMFHC will provide information and referral services for clients who have non-fair housing
inquiries.
C) MMFHC will make available. on a case-bY-case basis. reasonable technical assistance to the
City of Oshkosh and its residents. including housing providers and social service agencies that
conduct business in the City of Oshkosh.
D) MMFHC will regularly distribute fair housing educational materials to approximately fifteen
public agencies. social service agencies. homeless shelters and community-based organizations
that serve the City of Oshkosh,
/'-;'---"
E) MMFHC staff will conduct UP t6 two 'fair housing presentations for housing consumers and/or
"--./
their advocates and on trainin seminar for owners and mana ers of rental ro e
F) MMFHC's staff in the FHCNW office will participate in approximately 18 local interagency
meetings.
18. Local Needs: State specific local needs or problems which your proposal intends to address:
The 2000 census reveals that Oshkosh. a historically homogenous community. remains
segregated. Oshkosh continues to face barriers to integration. including housing discrimination.
Segregation experienced by persons of color. contrasted with the relative mobility experienced by
whites. suggests that minorities' housing choices are limited by housing discrimination.
Complaint and testing data gathered from the Fox Valley area bear this suggestion out. In 1999
and 2000. for instance. 41 % of fair housing complaints taken by the North East Wisconsin Fair
Housing CounciL which served the Fox Valley area during that time period. were filed by
minorities. Further. a recent studv entitled 'Fox Cities 2001: L.LF.E.. Local Indicators for
Excellence' found that "rhlelping the community understand and address its rapidly growing
4
.
diversity and issues of inclusion is one of the maior community needs identified bv this
assessment." Similarlv. the City of Oshkosh CDBG Program's 2000-2004 Consolidated Plan
lists the provision of fair housing information to both rental property owners and tenants as one
of the City's goals. All of the factors noted above demonstrate Oshkosh residents' need for fair
housing educational services. fair housing enforcement services. and technical assistance.
19. List the number of program participants (for activities that serve clientele or provide jobs):
5/1/02 - 4/30/03 (projected) n/a (actual) n/a
5/1/03 - 4/30/04 (projected) 250
5/1/04 - 4/30/05 (projected) This proiect will serve a minimum of230
individuals directlv. Manv more individuals will be
indirect beneficiaries of fair housing services. as direct
recipients share their newlv-gained knowledge bv word of
mouth with their colleagues. clients. household members,
and others.
20. What percentage of those served will be City of Oshkosh residents? 100%
21. What percentage of program participants fall into the category of extremely low, low, or
moderate income individuals or households (as define, previously in the instructions)? n!a
22. Goals/Evaluation: Describe the goals and objectives of the proposed activities in
Quantifiable terms and the methods that will be used to measure performance in relation to
the goals and objectives: The activities proposed herein will have the following outcomes:
a) Oshkosh residents who receive fair housing educational services will have increased knowl-
edge of fair housing rights and increased ability to seek appropriate resources for fair housing and
non-fair housing related issues. resulting in increased referrals and complaints. Presentations
offered to homeseekers and their advocates will empower housing consumers to become better
self-advocates. to recognize discriminatorv experiences. and to seek remedv and/or other
resources after experiencing illegal housing discrimination.
5
.
b) Provision of technical assistance and training to housing providers will result in greater
compliance with fair housing laws and fewer incidents of illegal discrimination. Technical
assistance provided to non-profit housing providers and Ilroviders of housing-oriented support
services will disseminate information regarding the provisions of fair housing laws. including
information essential to conducting business in compliance with fair housing laws.
c) MMFHC's direct-service fair housing enforcement services will provide victims of illegal
housing discrimination with increased access to legal remedies. Services provided to victims
will include counseling on their fair housing rights and access to enforcement services. including
fair housing testing. which is the most effective evidence-gathering method in fair housing en-
forcement. The Quality ofMMFHC's enforcement services ensures credible and obiective evi-
dence. thus maximizing the successful resolution of complaints. In addition. persons with non-
fair housing inquiries will receive information regarding fair housing issues and referred to other
community resources.
In sum. the number of individuals informed about fair housing issues will increase and the num-
ber of incidents of illegal housing discrimination will diminish as a result ofMMFHC efforts.
Moreover. the MMFHC activities proposed here will help Oshkosh meet its mandate as a recipi-
ent of CDBG funding to affirmatively further fair housing choice through dismantling impedi-
ments to fair housing.
MMFHC's programs in the FHCNW service area are continually evaluated by feedback received
from clients. attorneys. volunteers. and others. as appropriate. In addition. the impact of
MMFHC and FHCNW services is gauged bv recording the number of persons requesting and
receiving education and outreach services. the number of allegations of illegal housing
discrimination received. and the number of complaint referrals made to administrative agencies
(e.g.. the US Department of Housing and Urban Development and the State of Wisconsin Equal
Rights Division) and/or attorneys for adiudication, and the number of agencies. businesses and
individuals requesting and receiving technical assistance and professional support services.
23. If your agency receives partial or no funding for the proposed project, would you be able to
raise the remainder of the funds to operate the program? IfMMFHC receives partial or no
funding for the proposed activities, the level of services provided to the City of Oshkosh would
be scaled down proportionate to the level of funding available.
6
. , ~.
24. Do your services/activities leverage the involvement of volunteers? How many and in what
capacity (do not include board members attending meetings)? Rigorouslv trained MMFHC
volunteers assist in housing discrimination investigations. serve on the FHCNW Advisorv
Committee. and advocate in support of fair housing in various public forums. FHCNW
maintains a pool of approximatelv 40 volunteers. In addition. MMFHC has a pool of 120
statewide volunteers who reside in various parts of MMFHC's service areas but have agreed to
travel throughout the State of Wisconsin as needed. Together with the participation of
volunteers. MMFHC's collaborative relationships with other organizations create a cost-effective
and highlv efficient wav to extend fair housing services to manv populations.
25. Are there other agencies that provide similar programs or services for City of Oshkosh
residents? How is your program unique? There are no other agencies. either public or private.
that provide the comprehensive fair housing services described herein to the City of Oshkosh.
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26. How will your organization document LMI eligibility of program participants? n/a
27. How long do you anticipate needing CDBG funds? Check one that applies.
I8l Continuously
0 At least 3 years
0 2 years or less
0 On an intermittent basis
28. What is the dollar amount attributed to administrative costs, both entire agency and
program? List the items included in the administrative cost figures.
Administration Costs Administration Costs
Total Agency (projected, Pro~am Total (projected, CDBG Amount
2004) 200 )
$295,873 (MMFHC) $27,687 (FHCNW) $0
Items included in the
administrative cost figures are:
Partial salaries and fringe
benefits for the President and
CEO, Executive Vice
President, Fiscal Manager,
Accountant, and Executive
Assistant; travel related to the
aforementioned positions;
Audit; Program Insurance; and
Bank and Administrative Fees
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