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HomeMy WebLinkAboutTransit Cleaning Agreement .., OSHKOSH TRANSIT SYSTEM CLEANING SERVICES SERVICE AGREEMENT This Agreement made and entered into this.1§tday of April, 2004 by and between the City of Oshkosh, Wisconsin, hereinafter referred to as the City and Central Cleaning Service, whose principal place of business is 256 W. 8th Avenue, Oshkosh, Wisconsin 54902, hereinafter referred to as the Contractor. WITNESSETH: WHEREAS, the City is a Wisconsin Municipal Corporation, acting by and through its authorized agents; and WHEREAS, the City owns and operates a public transit system under the provision of Wisconsin Statute 66.943, and WHEREAS, both the Urban Mass Transportation Administration of the U. S. Department of Transportation and the State of Wisconsin Department of Transportation assist in the subsidization of the transit system operating costs under formula grant programs; and WHEREAS, the City desires to engage a contractor to provide cleaning services, and the contractor is able and willing to provide cleaning services under the terms and conditions set forth; NOW, THEREFORE, the City and the Contractor agree to the following: 1. LENGTH OF CONTRACT This contract is intended to be for a period of three years, beginning April 1, 2004, and concluding March 31,2007. Either party can terminate this contract with a thirty (30) day written notice. During the length of the contract, the contractor may request a modification to the yearly rate of payment by January 30th for adoption that following April 1st. If the new rate is deemed reasonable for the service provided, the City will authorize payment at the new rate for the succeeding contract year. 2. SERVICE DESCRIPTION The service to be provided is generally described below: Page 2 AREA OFFICES OTS BUILDING MAINTENANCE 926 DEMPSEY TRAIL SERVICES TIME TABLE Empty and clean wastebaskets Dust counter tops, desks, window ledges Vacuum carpets Spot clean carpets Sweep and wet-mop tile floors Wipe down/sanitize phones and door knobs Clean desks, wipè down fronts of desks/files Wipe down vinyl chairsNacuum cloth chairs Wipe down office doors/clean glass Wipe down counters and mopboards Clean windows/screens - inside and out Strip, wax and buff floors Clean lights/inside & outside surfaces Shampoo carpet (APRIL, OCTOBER) Wash walls (JANUARY, JUNE) Spot clean walls Clean air vent grills Daily Daily Daily Daily Daily Daily Weekly Weekly Weekly Weekly Monthly Quarterly Quarterly Semi-Annually Semi-Annually As Needed As Needed FRT. ELECTRICAL OFFICE Sweep and wet-mop floor Strip, wax and buff floor Empty and clean wastebaskets HALLWAY BREAKROOM Sweep and wet-mop floor Wipedown mopboards Strip, wax and buff floor Wash Walls (JANUARY, JUNE) Clean lights/inside & outside surfaces Spot clean walls Daily Quarterly Daily Daily Weekly Quarterly Semi-Annually Quarterly As Needed Sweep and wet-mop floor Wipedown and disinfect table, chairs & counters Empty and clean wastebaskets Clean sink and counter areas Wiped own mopboards Strip, wax and buff floor Wash walls (JANUARY, JUNE) Clean lights/inside & outside surfaces Spot clean walls Daily Daily Daily Daily Weekly Quarterly Bi-Annually Quarterly As Needed Page 3 AREA RESTROOMS OTS BUILDING MAINTENANCE 926 DEMPSEY TRAIL SERVICES TIME TABLE Empty and clean/disinfect wastebaskets, and sanitary product boxes Sweep and wet-mop floor Clean mirrors Clean/Disinfect toilets and urinals Clean/Disinfect sinks and countertops Wipe down mopboards Clean showers (Men's) Wash walls (JANUARY, JUNE) Clean lights/lnside & outside surfaces Clean outside of lockers and cabinets Spot clean walls Keep dispensers (soap, towel, cup) filled Clean air vent grills Daily Daily Daily Daily Daily Weekly Weekly Semi-Annually Quarterly Semi-Annually As Needed As Needed As Needed Page 4 AREA SHELTERS (including stone area around shelter) OTS TRANSIT CENTER MAINTENANCE 110 Pearl Avenue SERVICES Sweep and wet-mop (weather permittíng) floors Spot clean all glass (inside & out) Empty garbage Remove any graffiti Clean benches Wipedown all horizontal surfaces Spot clean glass on two (2) display boards Thorough cleaning Clean glass inside and out Clean lights BUS DRIVES Spot clean floors and Remove any garbage or debris PARKING AREA Sweep floors Scrub and wash RESTROOMS TREES Empty and clean/disinfect wastebaskets, ashtrays, and sanitary product boxes Sweep and wet-mop floors Clean mirrors Dust all horizontal surfaces Clean/Disinfect toilets and urinals Clean sinks Wipe down mopboards Wash walls (APRIL, OCTOBER) Clean lights Spot clean walls Keep dispensers (soap, towel, cup) filled Water trees NOTE: Daily = Monday through Friday TIME TABLE Daily Daily Daily Daily Daily Daily Daily Weekly Weekly Semi-Annually Daily Daily Weekly Monthly Daily Daily Daily Daily Daily Daily Weekly Semi-Annually Semi-Annually As Needed As Needed Weekly Page 5 INSIDE CLEANING OF CITY BUSES LOCATED IN TRANSIT GARAGE Monday through Saturday (six days a week): Clean buses that were used on city runs as posted on run board. 9 buses (Monday-Saturday) Cleaning includes: SEATS: Wipe or wash, when required, all seats RAILS: Wipe off all rails SIDE PANELS: Wipe or wash, when required, all interior panels HORIZONTAL SURFACES: Wipe or wash, when required, all horizontal surfaces WINDOWS: Wash all inside windows FLOORS: Sweep and mop. Empty debris into dumpster. STAIR WELLS: Sweep and mop. Empty debris into dumpster. DRIVER'S AREA: Wipe or wash, when required, dash and panels. Sweep floor around seat. TRASH CONTAINERS: Empty debris into dumpster. Page 6 3. ADMINISTRATION The Transportation Director or his/her designee will receive all complaints on the service being operated under this bid. These complaints will be forwarded to the Contractor for prompt resolution. 4. KEY EMPLOYEE The Contractor will appoint an individual to be the main contact person for this program. 5. INSURANCE The Contractor shall not commence work under this agreement until it has obtained all insurance required under this paragraph. Evidence of this insurance coverage shall be furnished to the City in the form of certificates of insurance within 10 business days after execution of the agreement by the City. The Contractor shall, at a minimum carry and pay the premiums for insurance of not less than the following: 1 ) Worker's Compensation Insurance. The Contractor shall take out and maintain Worker's Compensation Insurance in accordance with Statutory requirements of the State of Wisconsin. 2) Liability Insurance. The Contractor shall take out and maintain during the life of this agreement sLich public liability, vehicle liability and property damage insurance as shall protect the City and the Contractor from all claims for damages, personal injury, including accidental death, as well as from claims for property damages which may arise from operations under this agreement whether such operations be by the Contractor or by other directly or indirectly employed by either of them, by naming them as additional insured with respect to this program. The amount of insurance shall be as follows: Page 7 5. Continued Liabilitv and P.o. Liability All Limits in Thousands General Aggregate $500 Products-Comp/Ops Aggregate $500 Personal & Advertising Injury $500 Each Occurrence $500 Fire Damage (anyone fire) $ 50 Medical Expense (anyone person) $ 5 Vehicle Insurance Medical Accidental Uninsured Liability Expense Death Benefit Motorists (Each person) (Each named insured) A 5,000 1,000 B Explanation of above liability codes (A) = Bod.lnj. 25,000-Each Person 50,000-Each Accident Property Damage 25,000-Each Accident (B) = 25,000-Each Person 50,000-Each Accident The insurance specified above shall be with an acceptable insurance company authorized to do business in the State of Wisconsin, and shall be taken out before work is commenced and kept in effect until all work is completed. The City shall be given a minimum of 30 days notice in the event of change or cancellation of any insurance requirements. The City shall be named "additional insured" on all policies. The Contractor agrees to hold the City harmless and does indemnify the City against any claim or demands of any person arising by reason of the Contractors operation of the service. Any and all claims arising from said operation shall be handled by the Contractor or its insurance carrier. The Contractor or its insurance carrier shall defend the City in any litigation arising from such claims, and pay any judgements obtained in any such litigation. Page 8 6. COMPENSATION The yearly rate agreed upon is $22,761.00. The City agrees to pay the Contractor monthly during the term of this agreement. The Contractor will submit an invoice monthly to: OSHKOSH TRANSIT SYSTEM c/o City of Oshkosh Purchasing Dept. P.O. Box 1130 Oshkosh, Wisconsin 54903 7. CHANGES TO THE AGREEMENT The City may at any time by thirty (30) days written notice change or amend this agreement. 8. TERMINATION FOR CONVENIENCE Either party may terminate the agreement in whole, without cause, at any time after execution of the agreement by thirty (30) days written notice to the other party, when for any reason the City or Contractor determines that such termination is in their best interest. Upon receipt of written notice of termination, all deliveries of service and other performance by Contractor shall cease to extent specified in the notice of termination. Contractor shall prepare a final invoice within ten (10) days of such termination reflecting work actually furnished pursuant to the agreement and to the satisfaction of the City that has not appeared on any previous invoice for payment. Notice of intent to terminate shall be made through "return-receipt certified mail" at least thirty (30) calendar days prior to the proposed termination date. 9. DEFAULT BY CONTRACTOR The Contractor's failure to perform, improperly perform, violate, or default in any of the terms, conditions, or provisions of this agreement, shall include, but are not limited to: (1 ) Determination by the City that service rendered on particular occasions fail to meet the Operating Policies and Procedures, due to the intentional or negligent acts or omissions to act on the part of the Contractor. (2) Failure of the Contractor to respond to any specific written request by the City to change service practices, which are inconsistent with requirements of this agreement. Page 9 9. Continued (3) Failure to perform or improperly perform any of the work described as specified in this agreement. In the event of such failure to perform, improper performance of, violation of or default in the terms, conditions, and provisions of this agreement, as described above, or in any manner, the City may take the following action with respect to the Contractor: Terminate the agreement. (1 ) (2) Suspend the Contractor, for a reasonable time period, from providing services under this agreement. (3) Withhold payment or a portion of payment due to the Contractor on invoices previously submitted to the City. In the event of a termination, the performance of any work and any other performance by the Contractor pursuant to this agreement shall cease, and the Contractor shall prepare final invoice reflecting the service furnished pursuant to this agreement and which have not appeared on any previous invoice. The City agrees to pay the Contractor, in accordance with the terms of this agreement arid as reflected on said invoices, for service actually furnished, exclusive of any compensation previously paid. Should the cost of any damages incurred by the City as a result of the Contractor's default violation, or non-performance, be over and above the final invoice submitted by the Contractor, the retention of said invoiced amount shall not be deemed a waiver of the City's right or entitlement to additional damage amounts from the Contractor. 10. FAMILIARITY AND COMPLIANCE WITH TERMS The Contractor represents that it has carefully reviewed the terms and conditions of this agreement and is familiar with such terms and conditions and agrees to faithfully comply with the same to the extent authorized and required by this agreement. v Page 10 11. 12. 13. 1.f. SUCCESSORS AND ASSIGNS All provisions of this agreement shall extend to bind and inure to the benefit not only of the City and the Contractor, but also their legal representatives, successors, and assigns. AGREEMENT ALL-INCLUSIVE This agreement contains all of the terms and conditions between the parties hereto and no alterations, amendment, or addition thereto shall be valid unless in writing and signed by both said parties. STATE/FEDERAL REGULATIONS This agreement shall at all times be subject to the rules and regulations of the WisDOT and FT A under the provisions of the Urban Mass Transportation Act of 1964, as amended. MISCELLANEOUS In no event shall either party be deemed to be in default or any provision of this agreement for failure to perform, where such failure is due to strikes, walkouts, riots, civil insurrections or disorders, act of God, adverse weather conditions, or for any other cause or causes beyond the control of the City or the Contractor. " Page 11 IN WITNESS THEREOF, the parties hereto have caused this Agreement to be executed by their respective proper officers and affixed their corporate seals hereto as of the day and year first above written. CITY OF OSHKOSH ~JÞ RICH RD A WOLLANGK CITY MANAGER Qrn~~ PAMELA R. UBRIG -- CITY CLERK APPROVED BY: ~~Jct boh'?4/æ WITNESS I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. t~Q~ EDWARD A. NOKES DIRECTOR OF FINANCE