HomeMy WebLinkAbout5.21.2024 Business Improvement District Full Packet
TO: Downtown Oshkosh Business Improvement District Board
FROM: Megan Lang, Chair
DATE: May 14, 2024
PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold
a regular meeting at 8:00 A.M., Tuesday, May 21, 2024 in City Hall Room 404, 215 Church
Avenue, Oshkosh, WI to consider the following agenda:
AGENDA
I. Call to Order
II. Approve Minutes of the April 16, 2024 Meeting
III. Approve April Monthly Financial Report
IV. Discussion to add Larson as a Council member liaison for BID
V. Approve Mural Grant Application for – 423 N Main St - Carrie Olson/ Fire Escape.
VI. BID Manager and BID Committee Reports
a. Events
b. Member Co
c. Beautification
d. Marketing & Communications
VII. Board Member comments
VIII. Identification of Agenda Items for the June 18, 2024 Meeting
IX. Adjournment
Downtown Oshkosh BID Board Minutes
April 16, 2024
Present: Megan Lang, Kris Larson, Sandra Prunty, James Evans, Autumn Urban,
Chanda Anderson, Barb Nelson, Derek Mulloy,
Excused: Marlo Ambas, Andy Ratchman, Jim Stapel, Carrie Olson
Staff: Jessica Meidl – BID Manager, Brooke Hansen BID Events and Marketing
Coordinator, John Zarate – Economic Development Specialist; Kelly Nieforth -
Community Development Director
Others: Amy Albright – CVB
I. Call to Order
- Chairperson Lang called the meeting to order at 8:03 a.m. A quorum was declared
present.
II. Approve Minutes of the March 19, 2024 Meeting
- Motion made and approved (Prunty, Larson)
III. Approve March 2024 Monthly Financial Report
- Motion made and approved.
(Prunty, Anderson)
IV. ARPA Funds Application Update
- Staff had no update other than applications were still be reviewed. Larson
commented the ask was 12 million dollars with about 50 applications. There is 2.7
million left to allocate. Question was asked what the criteria were for the
evaluation. Nieforth commented she thought that was on the application.
V. Update on truck route on N Main St through downtown
- Zarate stated that KL has been contracted and will begin soon. Meidl stated that she
had been contacted by KL to find out who should be stakeholders in the process. A
meeting is planned for May or June.
VI. Stormwater basin 400 E Parking lot update of replacement
- Nieforth explained that the current basin will be redesigned with paver like many
other lots within the City. Question was asked if dead trees and shrubs can also be
removed. Meidl is working with Parks Landscaping Division to add new mulch to
the landscape beds.
VII. Update on parking changes within the BID
- Parking is now ready for leases and also additional signage has been installed for
2 hour parking. To date 5 leases have been assigned.
VIII. Update on Dora for 2024- 2025 season.
- DORA was passed on the consent agenda by City Council. Meidl informed the
board that hours would stay the same. The hours are Wednesday – Friday 5:00 –
10:00 and Saturday 1:00 – 10:00. Chanda commented that as part of Into The Night
she is working with Special Events Coordinator to make sure there are no carry-ins.
IX. Approve Beautification Grant for 146 Algoma – Towerview Wealth
Management
- It was explained that the ask was for vinyl window signage on the doors and
window. Motion carried to approve (Anderson, Prunty)
X. Update on assignment to BID committees
- Meidl went over what members were on which committee.
- Larson asked if he should be a council liaison for the BID. There were concerns
raised over voting. Nieforth suggest Larson reach out to Attorney Lorenson with
that question.
- Logan Jungbacker will be appointed to the Board at the next City Council meeting.
Meidl will reach out to the Hotel to see if they would like to serve as an alternate
board member.
XI. BID Manager Report
- Meidl went through her PowerPoint presentation that was included with the BID
packet
- The member meet-ups have been successful with about 20 members attending the
last 2 meet-ups.
- Meidl stated there will be a special Earth Day clean-up within the BID. Coffee will
be served to volunteers who help.
- Meidl gave an update to the Vibrant Spaces project in the alley behind 110 Algoma
Blvd. She is currently working on encroachment agreement for the lights to be
strung between buildings. Concerns were raised over vehicle access and question
asked if vehicle access could be allowed on a limited basis. Question was asked
should tables and chairs be taken out of the plan. Will need to review grant
application and rules for modifying the project scope.
- For beautification Hoopman asked to put in a reminder to have streets and
crosswalks painted in the downtown.
- Meidl and Hansen will not be at the May BID meeting due to a conference.
XII. Board Member Comments
- Chanda asked for the status of the non-profit. Meidl stated she has worked through
a business plan with Sean from SBDC and Megan needs to review that. Goal is to
have the no-profit in place for 2025.
- Amy Albright with CVB stated the hotel downtown should have a partial opening.
With that they are looking for donations/ discounts to add to a welcome to Oshkosh
package from local businesses.
XIII. Identification of Agenda Items for the May 21, 2024 Meeting
- Discuss Larson as a council Liaison
XI. Adjournment
-Adjourned 9:10 am. (Prunty, Anderson)
Respectfully Submitted,
John Zarate
Economic Development Specialist
Economic Services Division
2024 Assessment 140,610.00
2024 Reserves 103,843.53
TOTAL AVAILABLE 244,453.53
Funds Allocated 244,453.53
2024
Allocation Expenditures Receipt Transferred Encumberd Balance Balance
Leadership
Oshkosh Convention and Visitor's Bureau 72,000.00$ 32,033.36 0.00 50,000.00 0.00 89,966.64
Website Maintenance/Office Supplies 6,000.00$ 2,771.83 0.00 0.00 0.00 3,228.17
Recruitment/Retention/Beautification Grants 20,000.00$ 0.00 0.00 0.00 0.00 20,000.00
Events
Waterfest 2,500.00$ 0.00 0.00 0.00 0.00 2,500.00
Music in the Square/Lunch Events 15,000.00$ 0.00 0.00 0.00 0.00 15,000.00
Wine/Beer Walks 10,000.00$ 238.29 15,150.00 0.00 0.00 24,911.71
Holiday Parade 15,000.00$ 0.00 0.00 0.00 0.00 15,000.00
Chalk Walk 4,000.00$ 0.00 300.00 0.00 0.00 4,300.00
Farmers Market 5,000.00$ 0.00 0.00 0.00 0.00 5,000.00
Downtown Events 2,500.00$ 300.00 0.00 0.00 0.00 2,200.00
Advertising 15,000.00$ 1,119.62 0.00 0.00 0.00 13,880.38
Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00
Vibrant Spaces Grant 30,845.00$ 0.00 0.00 0.00 0.00 30,845.00
Member CO
Chocolate Stroll 500.00$ 440.98 4,975.01 0.00 0.00 5,034.03
Holiday 500.00$ 0.00 0.00 0.00 0.00 500.00
Spring 1,000.00$ 0.00 300.00 0.00 0.00 1,300.00
Arts & Beautification
Maintenance 10,000.00$ 371.48 0.00 0.00 0.00 9,628.52
Holiday/Seasonal Plantings 20,000.00$ 0.00 0.00 0.00 0.00 20,000.00
Seagull Mitigation Project 3,000.00$ 3,000.00 0.00 0.00 0.00 0.00
Storage Unit 1,610.00$ 750.00 0.00 0.00 0.00 860.00
Reserves / Capital Improvements 103,843.53$ 0.00 0.00 (50,000.00)0.00 53,843.53
Revenue (94,845.00)$ 0.00 0.00 0.00 0.00 (94,845.00)
TOTAL OPERATING BUDGET 244,453.53$ 41,025.56$ 20,725.01$ -$ -$ 224,152.98
Postings through May 13th
Downtown Oshkosh Business Improvement District - 2024 Operating Plan
Description Expenditure
Leadership Oshkosh Convention and Visitor's Bureau
Reimbursements:OCVB Reimbursement 10,544.00$
Website Maintenance/Office Supplies Verizon Phone Reimbursement 51.58$
Reimbursements:
Recruitment/Retention/Video Grants Recruitment & Beautification Grant Program
Reimbursements:
Events Waterfest
Music in the Square/Lunch Events Wagner Market/Becket's CASH (500.00)$
Michael Underwood Invoice 5/26/24 3,600.00$
2 Blondes Check No. 5173 (150.00)$
HW Wisconsin LLC Check No. 1780 (150.00)$
Brinkleys Boutique Check No. 1982 (150.00)$
Can Can LLC Check No. 110 (150.00)$
Wine/Beer Walks Reimer Jewelers Check No. 10301 (300.00)$
Reimbursements:Satori Imports Check No. 52456 (150.00)$
Farmers Market Frugal Fashion Check No. 1384 (150.00)$
Reimbursements:Lisa Wiker Photography Check No. 2079 (150.00)$
Holiday Parade Sweet Jules Check No. 1112 (150.00)$
Reimbursements:Jambalaya Arts Inc. 032124 1st installment 300.00$
Downtown Events
Advertising Advertising
Reimbursements:
Gift Card Program
Member CO Chocolate Stroll
Holiday
Chalk Walk
Beautification Monthly Maintenance
Holiday/Seasonal Plantings
Reimbursements:
Seagull Mitigation Project
Storage Unit Storage Unit April Rent 120.00$
2024 Business Improvement District
April
Reserves / Capital Improvements
Reimbursements:
Total 12,615.58$
BID Manager Report
May 2024
Priorities for the Month:
• Post on social media 5+ times per week
• Continue email template to be sent out to property/business owners
• Change message on interchangeable sign
• Continuous website updates
• Attend monthly Chamber EDAC meetings and give monthly BID update
• Meet with City, Chamber and GOEDC once per month for downtown opportunity
update
• Reconcile gift card account and BID invoices every Friday
Committee Reports:
MemberCO/BID Member Meetups
o Attend monthly meeting and give BID update
o Coordinate meetings and guest speaker/topic
Beautification/Retention Grant/Mural Grant
o Beautification
o Algoma Alley update
▪ Electrical permit pending
▪ Light installation scheduled (pending)
o Summer Banners – to go up week of Memorial Day
o New flower arrangements/designs for downtown pots and bump outs
o Seagull Mitigation – Round 2 5/13
o Beautification Grant
o No pending applications
o Recruitment Grant
o No pending applications
o Mural Grant
o Carrie Olson / Fire Escape – 423 N. Main St.
Marketing & Communications
• Instagram
o Followers: 4,064 to 4,113
o Reach: 12.9 K to 8,012
• Facebook
o Followers: 11,241 to 11,383
o Reach 36,921 to 43,805
• Community Newsletter
o 2,026 total contacts
o 36.7% open rate
• BID Member Newsletter
o 191 total contacts
o 38.5% open rate
• Oshkosh Waterfront Hotel ‘Pardon our Dust’ bag promotion with the OCVB
Events
o Assist with Into the Night – May 23rd
o Spring Wine Walk – May 11th
▪ SOLD OUT
o Live at Lunch & Music on Main – kicks off June 5th
▪ Looking for sponsors - $250/band
o Chalk Walk – August 3rd
▪ Looking for volunteers to assist Brooke and event sponsors
Other Highlights/Projects
• Plaza Concept and Downtown Planning/Imagine Oshkosh Plan (CVB, City,
Chamber, GOEDC, Community Foundation)
o Presentation at June BID Board meeting
• BID Strategic Direction and additional staffing
o Brooke Hansen hired and started March 11th
o Working with SBDC on Business Plan for nonprofit
• ARPA Grant – Resubmitted and pending
• Titan Takeoff Days
o UWO dropping off parents of prospective students downtown for lunch
and shopping while future students are touring campus
o Communicating with restaurants and downtown businesses about dates
and specials