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HomeMy WebLinkAboutSEPO_OshkoshARPA24 1 American Rescue Plan Act (ARPA) Funding Application for Non-Profit Entities, Community Groups, and Neighborhood Associations Due Date: March 1, 2024, 4:30 PM Application must be completed in full to be considered. Submit complete application & budget sheet electronically to citymgr@oshkoshwi.gov -or- Mail - City Manager’s Office, 215 Church Ave – PO Box 1130, Oshkosh WI 54903-1130 -or- Place in City Hall Dropbox Attachments, brochures or other materials may be included as part of the application packet. Application Review Criteria The electronic version (including email message and all attachments) cannot exceed 10 MB GENERAL INFORMATION 1. Name of Project/Program: 2. Organization Name: 3. Address: 4. Primary Contact Person: 5. Title: Phone: 6. E-mail 7. If applicable: Federal Tax Identification Number: 8. If applicable: DUNS number: Provide Mission Statement/Purpose: PROPOSAL OVERVIEW – must match Budget Overview sheet Funds Requested Total Project Cost Annual Organizational Budget $ $ $ 2 PROPOSAL DETAILS (Please limit to 700 words) 1.PROGRAM/PROJECT APPROACH – include the following details, as applicable: a)Briefly describe the program/project you are requesting funds for. b)Describe the need for your program/project. c)Identify any other organizations in Oshkosh that address this need. d)Describe your level of collaboration with other agencies on this project. e)Is this a new, existing, or changed program? f)Specifically, what will you use ARPA funds for? g)Who will benefit and how? h)How will you prevent the duplication of benefits to end users? i)How many individuals/families will be served by this program/project? j)How will these funds help you respond to, or recover from COVID-19? k)For existing programs: How many people were served during the last program year? How many were from the City of Oshkosh? l)If existing, describe measurable impact has the program achieved to date (with examples) 2.PROJECT OUTCOMES a)If this is a continuing activity, describe a measurable outcome of your previous year's work regardless of funding source. b)Describe two anticipated measurable outcomes for your proposed project/program. c)Describe (if applicable) how proposed use of funds may achieve sustainability objectives as described in the City’s Sustainability Plan. d)Describe (if applicable) how project and proposed use of funds will benefit underrepresented or marginalized individuals/groups, and/or achieve objectives contained in the City’s Diversity, Equity and Inclusion Plan. 3.DESCRIBE THE AGENCY'S AUDITING AND FISCAL CONTROLS a)Briefly describe your agency's fiscal oversight / internal controls to minimize opportunities for fraud, waste and mismanagement. b)How does your agency plan to segregate ARPA funds from other agency funds for purposes of identification, tracking, reporting and audit? 4.CONTINGENCY PLAN a)If your grant request is not fully funded, what adjustments are you prepared to make? 5.PROJECT BUDGET a)Briefly explain project revenues and expenses related to this proposal. This should match with the Budget Overview sheet. b)Be specific about how ARPA dollars would be spent. c)Provide details about how funds would be used by December 31, 2024. PLEASE COMPLETE THE ATTACHED BUDGET OVERVIEW AND SUBMIT WITH YOUR APPLICATION. •Narrative Response attached at the end of this document•Please use all hyperlinks to access substantive supplemental information 3 BUDGET OVERVIEW / INCOME AND EXPENSES ORGANIZATION NAME: ____________________________________________________ REVENUE SOURCE PROJECTIONS Estimated Funding for this Project/Program Proposed ARPA Funding Other Government Grants - list: OACF Funding OAUW Funding Donations/Other Fundraising Internal/Self-Funding Other – list: TOTAL REVENUES $ EXPENSES REGULAR OPERATING EXPENSES Project/Program Budget (PROPOSED) Salaries/Benefits Occupancy Professional Fees/ Contracted Services Program/Office Materials Marketing/Printing Professional Development Supplies/Materials Other – list: Other – list: Other – list: COVID RELATED EXPENSES (please identify) Other Other Other TOTAL EXPENSES $ NOTE: Revenues and Expenses must balance Van/Maintenance/Insurance Basic needs stipends to BBAIR families 4 THE APPLICATION CERTIFIES TO THE BEST OF ITS KNOWLEDGE: 1. The information submitted to the city of Oshkosh (“City“) in this application, and substantially in connection with this application, is true and correct. 2. The applicant is in compliance with applicable laws, regulations, ordinances and orders applicable to it that could have an adverse material impact on the project. Adverse material impact includes lawsuits, criminal or civil actions, bankruptcy proceedings, regulatory action by a governmental entity or inadequate capital to complete the project. 3. The applicant is not in default under the terms and conditions of any grant or loan agreements, leases or financing arrangements with its other creditors that could have an adverse material impact on the project. 4. The applicant has to close, and will continue to disclose, any occurrence or event that could have an adverse material impact on the project. THE APPLICANT UNDERSTANDS: 1. This application and other materials submitted to the City may constitute public records subject to disclosure under Wisconsin’s Public Records Law. The applicant may mark documents “confidential” if the documents contain sensitive information. 2. Submitting false or misleading information in connection with an application may result in the applicant being found ineligible for financial assistance under the funding program, and the applicant or its representative may be subject to civil and/or criminal prosecution. YES NO (circle one) I certify that the requested funding is needed to ensure this project will happen in the City of Oshkosh. Signature Date Authorized representative of Applicant/Organization PRINTED NAME: TITLE OF APPLICANT: ORGANIZATION NAME: PROGRAM/PROJECT APPROACH SEPO is requesting $350,000 in ARPA funds from the City of Oshkosh to be used to grow and expand SEPO’s work in the community. This Ginancial support is crucial to enhancing SEPO’s community impact, particularly within the Black/Brown/African/Immigrant/Refugee (BBAIR) community. SpeciGically, SEPO is requesting ARPA funds to establish a physical location (SEPO Center), secure reliable transportation, and expand our youth mentoring, literacy, and BBAIR support services. SEPO Center – a dedicated space for the BBAIR community – can serve as a catalyst for positive social, economic, and cultural outcomes, contributing to the overall well-being and resilience of the community and serving as a hub for SEPO’s new and existing programs. This initiative is a response to persistent and consistent requests from the BBAIR community for direct support from SEPO, including a dedicated space and expanded advocacy services. In addition to covering the costs of securing space, the ARPA funds will also facilitate the expansion of SEPO’s programming in Oshkosh. This expansion includes offering additional cohorts of literacy programs, youth mentoring programs, and advocacy work with BBAIR families. Currently, all of SEPO’s programming in NE Wisconsin is volunteer driven and Oshkosh focused. The need for a dedicated, culturally responsive space staffed by those with lived experience is tremendous in Oshkosh. All of Oshkosh’s nearby peers (Area Resource Centers) already have several such resource centers. SEPO aims to Gill a crucial gap in Oshkosh, providing culturally responsive support to a community that has distinct needs, often faces intimidation and distrust in their interactions with existing institutions, and was disproportionately impacted by the pandemic. SEPO Center will serve as a landing space for the BBAIR community as they build and deepen their own community involvement, navigate existing challenges and systems, and push for greater accessibility and representation within local agencies/institutions – all alongside SEPO advocates with shared lived experiences. SEPO’s request is consistent with the priorities outlined (in red text) in Oshkosh Resolution 21-498 and those identiGied by the US. Department of Treasury and Executive Order which both call for the prioritization of communities that have been historically underserved. To date, Oshkosh’s ARPA funds have not been spent on programs/projects/organizations that are led by or speciGically focused on the historically underserved. Funding SEPO’s work is an opportunity to address that gap. 2.PROJECT OUTCOMES The outcomes of SEPO's project include the establishment of a dedicated space, reliable transportation, and expanded literacy initiatives, mentoring programs, and advocacy services. These outcomes not only address immediate needs but also contribute to the sustainability and growth of SEPO's mission. SEPO’s focus on sustainability is central to our work (the “S” in the acronym “SEPO” stands for sustainability) and directly connects our work to the priorities outlined in the City’s Sustainability Plan. Additionally, DEI is an essential component of SEPO’s mission and SEPO’s focus on the BBAIR community signiGicantly contributes to advancing the City’s DEI Plan. SEPO’s work is also closely aligned with the City of Oshkosh’s Strategic Plan. Ultimately though, SEPO’s greatest impact is in support of Oshkosh’s vibrant BBAIR community whose strengths can be leveraged to grow and develop Oshkosh. 3.DESCRIBE THE AGENCY'S AUDITING AND FISCAL CONTROLS Given SEPO’s annual budget, our board currently provides Giscal oversight and internal controls to minimize opportunities for mismanagement. We are currently seeking professional services for our accounting/tax needs because of an expanded annual budget in 2024. SEPO has a history of prudent Ginancial management, segregating funds based on donor or agency directives. The organization plans to implement similar strategies for ARPA funds, working with accounting/tax professionals to ensure transparency, tracking, reporting, and auditing systems are in place. 4.CONTINGENCY PLAN In the unfortunate event that SEPO's ARPA funding request is not approved, SEPO will continue providing its services to Oshkosh’s BBAIR community. However, the inability to secure funding will limit SEPO's capacity to scale up and address immediate needs comprehensively, including those exacerbated by the pandemic. Irrespective of the ARPA determination, SEPO remains committed to advocating for equity and inclusivity in the city. 5.PROJECT BUDGET See attached for full details. SEPO is poised to efGiciently utilize ARPA funds, with a portion expected to be spent before December 31, 2024. Recognizing that some programming costs extend beyond this date, SEPO assures compliance with federal guidelines, spending all allocated funds by the 2026 deadline.