HomeMy WebLinkAboutPaine ARPA Application FINAL022924 1
American Rescue Plan Act (ARPA)
Funding Application for
Non-Profit Entities, Community Groups, and Neighborhood Associations Due Date: March 1, 2024, 4:30 PM Application must be completed in full to be considered. Submit complete application & budget sheet electronically to citymgr@oshkoshwi.gov -or-
Mail - City Manager’s Office, 215 Church Ave – PO Box 1130, Oshkosh WI 54903-1130 -or- Place in City Hall Dropbox
Attachments, brochures or other materials may be included as part of the application packet. Application Review Criteria
The electronic version (including email message and all attachments) cannot exceed 10 MB GENERAL INFORMATION 1. Name of Project/Program:
2. Organization Name:
3. Address:
4. Primary Contact Person:
5. Title: Phone:
6. E-mail
7. If applicable: Federal Tax Identification Number:
8. If applicable: DUNS number:
Provide Mission Statement/Purpose:
PROPOSAL OVERVIEW – must match Budget Overview sheet
Funds Requested Total Project Cost Annual Organizational Budget
$ $ $
Air Ventilation/HVAC System
Paine Art Center and Gardens
1410 Algoma Blvd, Oshkosh, WI 54901
Aaron Sherer
Executive Director 920-235-6903 x26
aaron@thepaine.org
390785483
UEI: NLENV2QPF2H8
175,000 1,750,000 2,500,000
The core purpose of the Paine Art Center and Gardens is to inspire as many people as possible to enjoy, create, and share beauty in their daily lives by sustaining the care of the historic architecture,
collections, and gardens; by fostering an environment where all people feel welcomed and valued;
and by offering relevant and enriching cultural experiences within the beautiful settings.
PROPOSAL DETAILS (Please limit to 700 words) 1. PROGRAM/PROJECT APPROACH – include the following details, as applicable:
a) Briefly describe the program/project you are requesting funds for.
The Paine Art Center and Gardens requests $175,000 of funding for the installation of air
ventilation equipment in the historic Paine mansion as part of the total replacement of the
building’s HVAC system. The total budget for the HVAC system replacement is $1.75 million, and the Paine’s request for funding is 10% of the total project costs.
b) Describe the need for your program/project.
During the pandemic the Paine learned that the mansion’s air circulation system, installed
in the 1970’s, was a “closed system.” The air handling system simply recirculated the air inside the building without introducing any outside fresh air. The Paine was already preparing to replace its heating system, and the organization expanded the project to encompass the air ventilation and air conditioning systems. The new air ventilation system
will ensure that the historic building meets current air exchange codes, creating a healthier
environment for staff and visitors for decades to come.
c) Identify any other organizations in Oshkosh that address this need. – N/A
d) Describe your level of collaboration with other agencies on this project. – N/A
e) Is this a new, existing, or changed program?
This is a new project, begun in 2022. The work on the project has extended over two years
and is scheduled to be completed during the summer of 2024.
f) Specifically, what will you use ARPA funds for?
The ARPA funds will help to cover the costs of the air ventilation engineering, equipment, and installation. In deciding to bring the Paine’s air ventilation up to current codes, the capacity of the air handling equipment needed to be enlarged by 30%. This meant that all
of the existing ductwork had to be replaced and new penetrations in the building had to be made for additional and enlarged vents. In addition, the Paine needed to purchase and install larger air handlers. Engineering and undertaking this work within the constraints of the historic building has been no small feat.
g) Who will benefit and how?
The project will benefit visitors to the historic Paine mansion and the greater Oshkosh business community through tourism spending. Each year more than 50,000 people tour through the mansion. Approximately 1/3 of the Paine’s annual visitors to the mansion are
from Oshkosh (17,000). All school groups, from preschool to college, visit for free, and
more than 2,000 students benefit from free admission each year. In addition, the Paine offers several free days each year, and more than 5,000 people from the community visit the mansion during these times. Notably, each year the Paine mansion welcomes more than 33,000 people from outside the community. Using formulas provided by the WI Dept.
of Tourism, the Paine’s estimated economic impact on visitor spending in the Oshkosh community exceeds $3 million each year.
h) How will you prevent the duplication of benefits to end users? – N/A
i) How many individuals/families will be served by this program/project?
The ventilation system should operate without any major updates or equipment replacements for 50 years. Over these five decades, more than two and a half million people are expected to tour through the Paine mansion.
j) How will these funds help you respond to, or recover from COVID-19?
While the threat of the COVID-19 pandemic has diminished, the heightened danger of airborne pathogens remains. By introducing fresh air, this ventilation project will ensure the indoor air quality of the Paine mansion is safer and healthier for visitors for decades to come.
k) For existing programs: How many people were served during the last program year? How
many were from the City of Oshkosh? – N/A
l) If existing, describe measurable impact has the program achieved to date (with
examples) – N/A
2. PROJECT OUTCOMES
a) If this is a continuing activity, describe a measurable outcome of your previous year's work
regardless of funding source. – N/A
b) Describe two anticipated measurable outcomes for your proposed project/program.
- The successful completion of the installation of the HVAC system by the end of Summer 2024. - The successful operation of the HVAC system, including fresh air exchange, by the end of Summer 2024, ensuring safe air quality for visitors to the Paine mansion.
c) Describe (if applicable) how proposed use of funds may achieve sustainability objectives as described in the City’s Sustainability Plan.
The HVAC system’s design and equipment meets or exceeds current efficiency standards. The new system is expected to be 20-30% more efficient at heating, cooling, and ventilation compared to the equipment it is replacing.
d) Describe (if applicable) how project and proposed use of funds will benefit underrepresented or marginalized individuals/groups, and/or achieve objectives contained in the City’s Diversity,
Equity and Inclusion Plan. By creating a safer and healthier indoor environment, the project will assist the Paine in its
efforts to reduce barriers for diverse youth and adults to visit and benefit from the museum
and its offerings
Free field trips for public school students and free return visits with their families help to ensure that the Paine is reducing barriers for and serving the full spectrum of diverse
households in the community. For more than 20 years, every fourth-grade student in the
Oshkosh Area School District has visited the Paine for a free field trip in the spring as part of their local history curriculum. Beginning nine years ago, every third grader also visits the Paine for a free tour of Nutcracker in the Castle during the holidays as part of their literacy curriculum. Both field trip programs include focused educational activities during the visit
as well as activities in the classroom before and after the field trip. All students are given
passes to return to the Paine for a free visit with their families. The Paine also offers several free and reduced admission opportunities for the community to visit the mansion. The Paine hosts two popular outdoor fairs each year, and the
mansion is often open for free—with more than 1,000 people typically touring inside each
day. The Paine also opens the mansion for free on Mother’s Day, and more than 1,000 people visit. Each holiday season, the Paine opens Nutcracker in the Castle with a week of “Kids Free Days.” During these days, up to five youth are admitted for free with one paid adult admission. More than 4,000 people attended as part of these days last year.
3. DESCRIBE THE AGENCY'S AUDITING AND FISCAL CONTROLS
a) Briefly describe your agency's fiscal oversight / internal controls to minimize opportunities for fraud, waste and mismanagement.
The Paine has a volunteer Board of Trustees with a Finance Committee that oversees the
organization’s financial activity. Each year, an independent audit of the Paine’s finances is conducted by a qualified accounting firm. The Paine also follows financial procedures established in a financial policies document, which was last updated in 2022.
b) How does your agency plan to segregate ARPA funds from other agency funds for purposes of identification, tracking, reporting and audit?
The Paine routinely receives and administers state and federal grants. All income and expenses related to the grant will be properly identified, tracked, and reported within our financial system.
4. CONTINGENCY PLAN
a) If your grant request is not fully funded, what adjustments are you prepared to make? If the Paine receives partial or no ARPA funding, the organization will continue to seek to raise funds from sources within the community.
5. PROJECT BUDGET
a) Briefly explain project revenues and expenses related to this proposal. This should match with
the Budget Overview sheet.
The Paine has raised nearly $1.4 million for the HVAC project, and the organization is self-funding the project with $185,000. The ARPA grant of $175,000 would complete funding for the project.
b) Be specific about how ARPA dollars would be spent.
The ARPA funds would help to underwrite the air ventilation related expenses of the HVAC system project which are estimated to be $600,000 (engineering/equipment/labor).
c) Provide details about how funds would be used by December 31, 2024. The entire HVAC system project will be completed during the summer of 2024.
3
BUDGET OVERVIEW / INCOME AND EXPENSES
ORGANIZATION NAME: ____________________________________________________
REVENUE SOURCE PROJECTIONS
Estimated
Funding for this Project/Program
Proposed ARPA Funding
Other Government Grants - list:
OACF Funding
OAUW Funding
Donations/Other Fundraising
Internal/Self-Funding
Other list:
TOTAL REVENUES $
EXPENSES
REGULAR OPERATING
EXPENSES
Project/Program
Budget
(PROPOSED)
Salaries/Benefits
Occupancy
Professional Fees/
Contracted Services
Program/Office Materials
Marketing/Printing
Professional Development
Supplies/Materials
Other list:
Other list:
Other list:
COVID RELATED EXPENSES
(please identify)
Other
Other
Other
TOTAL EXPENSES $
NOTE: Revenues and Expenses must balance