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HomeMy WebLinkAboutOshkosh ARPA Application 2024 final with attachments 1 American Rescue Plan Act (ARPA) Funding Application for Non-Profit Entities, Community Groups, and Neighborhood Associations Due Date: March 1, 2024, 4:30 PM Application must be completed in full to be considered. Submit complete application & budget sheet electronically to citymgr@oshkoshwi.gov -or- Mail - City Manager’s Office, 215 Church Ave – PO Box 1130, Oshkosh WI 54903-1130 -or- Place in City Hall Dropbox Attachments, brochures or other materials may be included as part of the application packet. Application Review Criteria The electronic version (including email message and all attachments) cannot exceed 10 MB GENERAL INFORMATION 1. Name of Project/Program: 2. Organization Name: 3. Address: 4. Primary Contact Person: 5. Title: Phone: 6. E-mail 7. If applicable: Federal Tax Identification Number: 8. If applicable: DUNS number: Provide Mission Statement/Purpose: PROPOSAL OVERVIEW – must match Budget Overview sheet Funds Requested Total Project Cost Annual Organizational Budget $ $ $ Infrastructure Investment for COTS Oshkosh Transitional Shelter COTS, Inc. 1158 N. Koeller St, Oshkosh, WI 54902 Cindy Sahotsky Executive Director 920-205-6128 csahotsky@appletoncots.org 39-1913179 200,000 200,000 N/A 580,340 COTS' missions is to end homelessness in the Fox Valley. We provide transitional shelter to men, women, young adults aging out of foster care, and veterans experiencing homelessness.Our goal is to end homelessness by enabling individuals to transition to self-sufficiency and stable independent living. COTS bridges the gap between emergency/crisis care and indepen-dent housing. Our focus is to prevent another incidence of homelessness. 2 PROPOSAL DETAILS (Please limit to 700 words) 1. PROGRAM/PROJECT APPROACH – include the following details, as applicable: a) Briefly describe the program/project you are requesting funds for. b) Describe the need for your program/project. c) Identify any other organizations in Oshkosh that address this need. d) Describe your level of collaboration with other agencies on this project. e) Is this a new, existing, or changed program? f) Specifically, what will you use ARPA funds for? g) Who will benefit and how? h) How will you prevent the duplication of benefits to end users? i) How many individuals/families will be served by this program/project? j) How will these funds help you respond to, or recover from COVID-19? k) For existing programs: How many people were served during the last program year? How many were from the City of Oshkosh? l) If existing, describe measurable impact has the program achieved to date (with examples) 2. PROJECT OUTCOMES a) If this is a continuing activity, describe a measurable outcome of your previous year's work regardless of funding source. b) Describe two anticipated measurable outcomes for your proposed project/program. c) Describe (if applicable) how proposed use of funds may achieve sustainability objectives as described in the City’s Sustainability Plan. d) Describe (if applicable) how project and proposed use of funds will benefit underrepresented or marginalized individuals/groups, and/or achieve objectives contained in the City’s Diversity, Equity and Inclusion Plan. 3. DESCRIBE THE AGENCY'S AUDITING AND FISCAL CONTROLS a) Briefly describe your agency's fiscal oversight / internal controls to minimize opportunities for fraud, waste and mismanagement. b) How does your agency plan to segregate ARPA funds from other agency funds for purposes of identification, tracking, reporting and audit? 4. CONTINGENCY PLAN a) If your grant request is not fully funded, what adjustments are you prepared to make? 5. PROJECT BUDGET a) Briefly explain project revenues and expenses related to this proposal. This should match with the Budget Overview sheet. b) Be specific about how ARPA dollars would be spent. c) Provide details about how funds would be used by December 31, 2024. PLEASE COMPLETE THE ATTACHED BUDGET OVERVIEW AND SUBMIT WITH YOUR APPLICATION. 3 BUDGET OVERVIEW / INCOME AND EXPENSES ORGANIZATION NAME: ____________________________________________________ REVENUE SOURCE PROJECTIONS Estimated Funding for this Project/Program Proposed ARPA Funding Other Government Grants - list: OACF Funding OAUW Funding Donations/Other Fundraising Internal/Self-Funding Other – list: TOTAL REVENUES $ EXPENSES REGULAR OPERATING EXPENSES Project/Program Budget (PROPOSED) Salaries/Benefits Occupancy Professional Fees/ Contracted Services Program/Office Materials Marketing/Printing Professional Development Supplies/Materials Other – list: Other – list: Other – list: COVID RELATED EXPENSES (please identify) Other Other Other TOTAL EXPENSES $ NOTE: Revenues and Expenses must balance 200,000 200,000 COTS, Inc. Oshkosh COTS Expansion Living Room Electrical - $25,000 Living Room Furniture - $20,000 Van - $25,000 Fencing/Security Cameras - $10,000 Bike garage/cement pad - $15,000 Kitchen Appliances - $20,000 Kitchen Electrical/Plumbing - $55,000 Kitchen Renovation - $30,000 200,000 PROPOSAL DETAILS (Please limit to 700 words) 1. PROGRAM/PROJECT APPROACH – include the following details, as applicable: In 2019, the Oshkosh Area Community Foundation requested that the Appleton COTS program expand its transitional shelter services to Oshkosh. The shelter, housed in a former Father Carr building, opened in 2022 to serve 10 Winnebago county residents experiencing homelessness. In 2023, COTS expanded the capacity to serve 20 residents. The current plan for 2024 is to update the building and double its current capacity to serve 40 Winnebago county residents. This expansion requires renovations to the current facility including electrical and plumbing improvements, new furnishings, additional appliances, and an additional vehicle. Oshkosh COTS is a transitional shelter serving single men experiencing homelessness. COTS is the bridge from crisis care to permanent independent housing. Individuals experiencing homelessness have multiple barriers preventing independent living. We facilitate a path to self-sufficiency through whole person care and programming focused on four key areas: housing stability, employment/education, well-being (medical, dental, and behavioral health), and prosocial activities. COTS collaborates with several local agencies for referrals and human services. Residents can live at COTS for up to two years. They receive housing, food, basic needs, and life skills training, while addressing the barriers that lead them to homelessness. The goal is to strengthen their ability to obtain and maintain independent housing. Residents who obtain independent housing are followed for three years to encourage their success. Currently, 90% of the residents who leave our Appleton COTS location have maintained independent housing and contributed as taxpayers in their community. There are currently over 400+ adults experiencing homelessness in the Oshkosh community. Oshkosh continues to see a steady increase of people living in poverty since the COVID-19 pandemic. Current economic conditions, including prohibitive housing and rental costs, exacerbate the barriers to finding affordable shelter. While the Oshkosh community has services for temporary housing, an emergency shelter, and domestic abuse services, COTS is the only transitional shelter program in the area to serve individuals who need help to make the leap to independent housing. According to the National Alliance to End Homelessness, the average cost to taxpayers for a person experiencing homelessness is $35,000. The expansion to 40 residents would result in a cost avoidance of $1,400,000 to the Oshkosh Community. To expand the Oshkosh COTS program to serve 40 residents, the current facility requires renovations and updates. The building is sufficiently constructed and equipped to serve 20 residents. Oshkosh COTS is requesting $200,000 from the ARPA funds to renovate the current COTS shelter to meet the growing needs of the community. The funds would be used for: • The kitchen requires new/additional appliances, including three large-capacity refrigerators, stoves, microwaves, and dishwashers. Electrical and plumbing need to be enhanced to safely support the increased loads. • Living rooms on the first and second floors require electrical modifications to install overhead lighting. This is a safety concern, as there is currently no overhead lighting in these areas. Furnishings are needed including furniture, lamps, task/office furniture, and additional televisions. • A van to transport residents to community resources and activities. A garage is needed to store bicycles that many residents use as transportation to their jobs and community resources. Fencing around the property and security cameras are necessary to ensure the safety and security of our residents. 2. PROJECT OUTCOMES This project will allow Oshkosh COTS to increase capacity to 40 residents in 2024. It will provide safe and stable temporary housing, food, and basic needs for more of our community’s most vulnerable, including those in underrepresented and marginalized groups. Oshkosh COTS serves approximately 60 individuals each year as they work to obtain independent housing and self-sufficiency. Our goal is for 65% of residents to leave the COTS program and move into safe and stable housing. This goal is high for transitional housing outcomes compared to national levels. Oshkosh COTS is currently at 43%. COTS aftercare program provides follow-along services for three years post-discharge to provide case management, assistance, and ongoing barrier removal as well as coordination of preventative care and connections needed to ensure self-sufficiency. Our goal is that 90% of those that graduate from our program remain in stable and independent housing. COTS Oshkosh currently has four individuals in the aftercare program, all of whom are maintaining independent housing. 3. DESCRIBE THE AGENCY'S AUDITING AND FISCAL CONTROLS COTS is audited by an independent accounting firm each year. Standard accounting principles and measures are in place and followed to minimize opportunities for fraud, waste, and mismanagement. If we are fortunate enough to receive ARPA funds from this grant, they would be restricted to this project. Restricted funds and expenses are tracked separately via accounting software. 4. CONTINGENCY PLAN If this grant request is not fully funded, there will be a delay in our ability to double capacity and provide additional services to individuals experiencing homelessness in the Oshkosh community. COTS is funded through a combination of resident program fees, private donors, and grant opportunities to support our programming efforts. COTS does not participate in United Way or Federal Funding. Funds for the project would need to be secured through additional fundraising efforts from individual and corporate donors, many of whom already support our programming efforts. 5. PROJECT BUDGET Oshkosh Expansion Column1 Kitchen Renovation $ 30,000 Kitchen Electrical Upgrade $ 25,000 Kitchen Plumbing Upgrade $ 30,000 Kitchen Appliances $ 20,000 Bike Garage and Cement Pad $ 15,000 Fencing $ 5,000 Security Cameras $ 5,000 Van $ 25,000 Living Rooms Electrical $ 25,000 Living Rooms Furniture $ 20,000 Total $ 200,000 COTS OSHKOSH BASIC AND OPERATIONAL NEEDS BUDGET 2024 REVENUE SOURCE AMOUNT Program Fees $43,933 Projected Contributions $336,401 ARPA Funds $200,000 TOTAL REVENUE $580,334 EXPENDITURES AMOUNT Salaries $187,245 Benefits $24,364 Program Supplies & Equipment $228,080 Facility Maintenance & Repairs $41,700 Utilities/Insurance $53,000 Facility Rent $36,000 Professional fees, Software, & Licenses $7,905 Barrier Removal $2,040 TOTAL EXPENDITURES $580,334 Impact Report 2023 Ending Homelessness in the Fox Valley Our Mission Our mission is to end homelessness in the Fox Valley. We approach our mission by helping individuals to transition to self-sufficiency and independent living. We accomplish this by focusing on 4 areas key to leaving homelessness for good: stable housing, employment/ education, pro-social connections, and well-being (physical, dental, and behavioral health). ~ Former Resident Sch F 83,139 Employment Hours Volunteering, DOORS, Church, Group Activities 2,197 16,484 Well-Being Social Hours Medical, Connections Our Impact 90% Remain Stably Housed 3 Years+ Follow Along Services Dental & Behavioral Health Services 18,145 Safe Transitional Shelter Nights Hours Work, ool, Living Skills, inancial Literacy 55,432 Meals Provided Residential Programs Individuals who struggle with homelessness in the Fox Cities often experience multi-faceted barriers to independence, such as mental health issues, unemployment, substance use issues, social isolation, and high housing costs. Other housing providers serve emergency, crisis needs or permanent, subsidized rentals. Many people experiencing homelessness struggle to move from emergency shelter to independent housing. We are the “bridge” from crisis care to permanent independent living. We provide transitional shelter to over 85 individuals on a daily basis with programs focused on serving men, women, young adults and veterans. Our goal is to end homelessness by assisting individuals to transition to self- sufficiency and independent living. COTS has 5 programs that focus on addressing the root causes of homelessness: • Single Men - Appleton Campus • Single Women - Appleton Campus • Single Men - Oshkosh Campus • Young Adults (ages 18-24) / Veterans • Monroe House - “next step” transition for graduate residents who still face multiple barriers to market rate housing COTS collaborates with over 30 other agencies to identify potential residents, remove barriers to homelessness and assist people to move forward with ongoing success plans. A Holistic Approach We accomplish our mission by focusing on four key areas to leaving homelessness for good. personal responsibility obtaining/maintaining employment decision making for self management money management connection to higher education personal care food, shelter, hygiene products, furnishings, household products . residents can live at COTS for up to 2 years, with an additional 3 years of up schedule 40 hours of meaningful/ healthy activity each week including volunteer work church and spirituality connections community building; DOORS dental & behavioral health services AODA recovery and relapse prevention assist with obtaining health insurance Positive Placement Focus COTS Positive Placement (aftercare) Program is designed with a focus to prevent another incident of homelessness for each resident at COTS. The key areas – stable housing, employment and education, pro-social connections, and well-being (physical, dental, and behavioral) are essential to providing a holistic program for each individual. Comprehensive safety/exit planning ensures smooth transition and stability for residents prior to leaving COTS. For 3 years, periodic check-ins are provided for case management, assistance, and ongoing barrier removal as well as coordination of preventative care and connections needed to ensure self-sufficiency. 56% 56% of residents moved out of COTS and into safe, stable and independent housing 90% 90% of former residents in our 3-year Aftercare Program maintain safe, stable and independent housing Our Story 2024 COTS Oshkosh Expansion COTS Oshkosh program expanding to serve up to 40 community members 2018 Monroe House Provides housing for former residents who continue to face multiple barriers to market-rate housing 2016 On-site Health Clinic Launched in collaboration with Partnership Community Health Center to provide primary care, dental care and behavioral health services 2012 Young Adults (18-24) Program Created to reach youth aging out of foster care and other juvenile systems 2005 Introduced Women’s Program Women’s Program added 2020 COTS Oshkosh Established COTS Oshkosh Campus to serve individuals in Winnebago and Green Lake Counties 2017 Expanded Positive Placement Program Expanded from 2 to 3 years to support residents and improve recidivism rates 2014 Veterans Program Veterans’ housing combined with Young Adults (18-24) housing— provides opportunities to mentor younger residents 2010 Positive Placement Program Support residents transitioning to permanent housing by providing case management, assistance, and ongoing barrier removal 1998 COTS Founded Men’s Program founded by the late Reverend Orville Janssen 819 S. West Avenue Appleton, WI 54915 (920) 734-3609 info@apppletoncots.org www.appletoncots.org