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Home My WebLink AboutOshkosh ARPA Application - Big Brothers Big Sisters of East Central Wisconsin1 American Rescue Plan Act (ARPA) Funding Application for Non-Profit Entities, Community Groups, and Neighborhood Associations Due Date: March 1, 2024, 4:30 PM Application must be completed in full to be considered. Submit complete application & budget sheet electronically to citymgr@oshkoshwi.gov -or- Mail - City Manager’s Office, 215 Church Ave – PO Box 1130, Oshkosh WI 54903-1130 -or- Place in City Hall Dropbox Attachments, brochures or other materials may be included as part of the application packet. Application Review Criteria The electronic version (including email message and all attachments) cannot exceed 10 MB GENERAL INFORMATION 1. Name of Project/Program: One-to-One Mentoring in Oshkosh 2. Organization Name: Big Brothers Big Sisters of East Central Wisconsin 3. Address: 1331 American Drive Neenah, WI 54956 4. Primary Contact Person: Alyssa Matelski 5. Title: Chief Development Officer Phone: 920-383-4901 6. E-mail: amatelski@bbbsecw.org 7. If applicable: Federal Tax Identification Number: 39-6103907 8. If applicable: DUNS number: 033122800 PROPOSAL OVERVIEW – must match Budget Overview sheet Funds Requested Total Project Cost Annual Organizational Budget $103,093 $269,828 $1,240,644.64 Provide Mission Statement/Purpose: Big Brothers Big Sisters of East Central Wisconsin operates under the belief that inherent in every child is incredible potential. Our mission is to create and support one-to-one mentoring relationships that ignite the power and promise and youth. To do so we make meaningful monitored matches between adult volunteers and youth aged 5-18 whose impact lasts a lifetime. 2 PROPOSAL DETAILS (Please limit to 700 words) 1. PROGRAM/PROJECT APPROACH – include the following details, as applicable: Oshkosh’s youth currently lack sufficient supports to overcome pandemic traumas. Many took jobs or prioritized care for younger siblings, sacrificing academic success. Long-term solutions to workforce gaps must address these post-pandemic experiences. At Big Brothers, Big Sisters of East Central Wisconsin (BBBS), we see the benefits of mentoring programs for youth ages 6~18 every day. ARPA funds will assist in addressing Oshkosh youth’s needs, many of whom are: • Living in nontraditional households (36% live in a single-parent household) • Experiencing domestic violence or drug/alcohol abuse • Living in poverty • Homeless BBBS has been serving Oshkosh’s youth since 1970. Our work involves one-to-one mentoring through community-based and site-based programming in schools/workplaces. These include new and existing programs (see Appendix A for details): • Bigs in School • Bigs with Badges • Big Futures at the Club – Boys & Girls Club partnership • Community-based Upcoming Oshkosh-based Programs: • High School Bigs • Oshkosh Corporation Workplace Mentoring In 2023, we served 82 Oshkosh youth: • 47 in community-based • 22 in Big Futures at the Club • 9 in Bigs with Badges • 4 in Bigs in Schools Currently, we are serving 59 Oshkosh youth and have 29 youth on the waiting list. By the end of 2024, we expect to have served 100 youth. As a high-level collaborator, we know the importance of working with a range of businesses and local authorities. In Oshkosh, our partnerships include Boys & Girls Club, Oshkosh Corporation, Oshkosh Police Department, and the Oshkosh School District, specifically Jefferson and Read Elementaries. 2. PROJECT OUTCOMES With one intentional relationship in BBBS’ mentoring programs, youth have the extra support, educational enrichment, and encouragement to counteract the impacts of COVID-19. By identifying barriers like mental health and economic mobility, BBBS’ programs offer unique insights for the City of Oshkosh’s DEI Plan. We do this using four outcome success goals across all programs: 1. Educational Success – Youth’s educational performance and their educational expectation for themselves. • We expect 90% to report academic performance increases (2023 = 86%), and 98% to report having a plan for after school (2023=95%). 3 2. Social Connections – Youth’s connectedness/feeling of belonging to people in their lives. • We expect 90% to report increased protective behaviors (volunteering, attending community events, participating in clubs/organizations) (2023 = 87%), and 83% to report feeling connected at school (2023=80%). 3. Positive Behaviors/Choices – Youth’s self-empowerment through positive actions both in and out of school. • We expect 94% to report no use of alcohol, drugs, or tobacco (2023=91%) and 85% reporting no misbehavior at school (2023=82%). 4. Social/Emotional Health – Skillsets helping youth achieve personal wellbeing, including emotional self-regulation and self-esteem. • We expect 92% to report improved or maintained social competencies (2023=89%) and 78% improved or maintained parental trust/connection (2023=75%) 3. DESCRIBE THE AGENCY'S AUDITING AND FISCAL CONTROLS The board of directors formulates financial policies, reviewing operations and activities periodically. They require separation of duties and responsibilities, ensuring no individual can execute a particular task/set of tasks that could expose the agency to risk, harm, theft, unethical or unlawful activities. Duties and responsibilities are divided between five parties: board finance committee, CEO, Office Manager, Numbers4Nonprofits (financial vendor), auditor. If funded, Numbers4Nonprofits will maintain separate supporting work papers, assigning their own individual coding class which all expenses will be coded to. Expenses are approved by the program manager, then approved/coded by the CEO. At the end of the month all expenses and documentation will be filed, tracked, and verified by Number4Nonprofits, the CEO, and CDO to ensure accurate record keeping. 4. CONTINGENCY PLAN BBBS is 100% philanthropically supported, offering programs at no cost. We employ a robust fundraising plan ensuring financial stability through revenue diversification, including individual/corporate/foundation giving, sponsorships, fundraising events, and United Way. If BBBS does not receive ARPA funding, our services will continue. However, this will result in longer wait times and increased youth numbers on our waiting list. 5. PROJECT BUDGET In recent years fundraising efforts in Oshkosh have not fully funded Community need. Last year's program costs totaled $223,204 while funds raised in Oshkosh only covered 27%, or $60,500. The remaining costs were covered by fundraising in other communities within our service area. We are requesting $103,093 in funding to support Oshkosh matches and mentoring programs in 2024. This investment directly covers costs to support 100 youth. It costs roughly $2,698 to support one match for a year. PLEASE COMPLETE THE ATTACHED BUDGET OVERVIEW AND SUBMIT WITH YOUR APPLICATION. 4 BUDGET OVERVIEW / INCOME AND EXPENSES ORGANIZATION NAME: Big Brothers Big Sisters of East Central Wisconsin REVENUE SOURCE PROJECTIONS Estimated Funding for this Project/Program Proposed ARPA Funding $103,093 Other Government Grants - list: 0 OACF Funding $1,500 OAUW Funding $ 25,000 Donations/Other Fundraising $ 70,125 Internal/Self-Funding Other – list: $70,110 Grants/Foundations TOTAL REVENUES $ 269,828 EXPENSES REGULAR OPERATING EXPENSES Project/Program Budget (PROPOSED) Salaries/Benefits $ 182,629 Occupancy $ 18,207 In April we’ll be renting office space at the Boys & Girls Club of Oshkosh Hyde Family Community Center. Professional Fees/ Contracted Services $ 14,812 Program/Office Materials $19,712 (Program Materials) Marketing/Printing $1,430 Professional Development $4,573 Supplies/Materials $2,596 Other – list: Organizational Insurance $4,372 Other – list: Event expenses $11,550 Other – list: National & Organization Dues $5,107 Other-Technology $3,300 Other-Bank fees/credit card fees $1,540 COVID RELATED EXPENSES (please identify) Other Other Other TOTAL EXPENSES $269,828 NOTE: Revenues and Expenses must balance