HomeMy WebLinkAboutAGENDApacket__01-23-24
OSH KO SH C OMMO N C O UN C I L A GEN DA
C O UN C IL C H A MB ER S, C ITY H ALL
OSH KO SH , W I SC ON SI N
J anuary 23, 2024
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A.CALL TO ORDER (6:00 PM)
B.ROLL CALL
C.INVOCATION - VOTING FIRST: Council Member Haase
Invocation #1
D.PLEDGE OF ALLEGIANCE: Webster Stanley and Merrill Elementary
E.INTRODUCTION OF STAFF:
Jerry Fabisch, Chief Building Official in Inspection Services Division
Darryl Eschete, Library Director
F.PROCLAMATION
Transit Equity Day, Feburary 4, 2024
G.PRESENTATION: TIF Development Agreement Presentation - Aligned Medical Oshkosh
(ThedaCare/Froedert Health)
H.CITIZEN STATEMENTS TO COUNCIL
(Citizens are to address the Council only. Statements are limited to five (5) minutes;
they must address items that are not listed on the Council meeting agenda, are
limited to issues that have an impact on the City of Oshkosh and the Common
Council may address at a future meeting, and must not include endorsements of any
candidates or other electioneering.) If you require more time please inform the Mayor
at the beginning of your presentation.
I.CONSENT AGENDA ITEMS
(Consent Agenda items are those items of a routine administrative nature that are
voted on by the Council in a single roll call vote. Staff recommends approval of all
items. Any member of the public or Common Council may request that an item be
removed from the Consent Agenda for discussion.)
1.Report of Bills by the Finance Director, January 5, 2024
2.Receipt & Filing of Minutes - Common Council Meetings
Regular Meeting - 12.12.23
Closed Session - 12.12.23
Regular Meeting - 01.09.24
3.Receipt & Filing of Minutes - Museum, Arts, and Culture Board Meeting 12.13.2023
4.Res 24-19 Consideration of Initial Resolution Regarding Taxable Industrial Development Revenue
Bond Financing for 1508 Koeller Oshkosh LLC, Project Located at 1530 South Koeller
Street. Information with respect to the job impact of the project will be available at
the time of consideration of the Initial Resolution.
5.Res 24-20 Approve Budget Amendment to Use Financial Gifts Received by Oshkosh Public
Museum
6.Res 24-21 Approve CIP Amendment and Award Bid for Public Works Contract No. 24-06 to Jim
Fischer, Inc. for Concrete Sidewalk (New and Rehabilitation) ($1,567,645.50)
7.Res 24-22 Approve Amendment No. 1 to Professional Services Agreement with Jacobs
Engineering Group, Inc. (Jacobs) for 2023 Water Utility Technical Services (+$50,000)
8.Res 24-23 Approve Labor Contract with Oshkosh Police Supervisors Association for Years 2024,
2025, and 2026
9.Res 24-24 Approve Setting Public Hearing Date for Right-of-Way Vacation of Ivy Place and
Public Alley Located between North Main Street and Division Street, South of Church
Avenue (Plan Commission Recommends Approval)
10.Res 24-25 Approve Conditional Use Permit for a Personal Storage Facility Located at 255 East
Snell Road (Plan Commission Recommends Approval)
11.Res 24-26 Approve Conditional Use Permit for a Concrete Batch Plant Located at 3010 Bradley
Street (Plan Commission Recommends Approval)
12.Res 24-27 Award Bid to Kaschak Roofing Inc. for Roof Replacement for Oshkosh Public Library
($197,900.00)
13.Res 24-28 Approve Special Event - Otter Street Fishing Club to Utilize Menominee Park & Miller's
Bay for the Otter Street Winter Fisheree, February 3, 2024
14.Res 24-29 Approve Special Event - Battle On Bago Foundation Inc. to Utilize Menominee Park,
Miller's Bay, Park Trails, and City Streets for the Battle on Bago Event, February 16 & 17,
2024
15.Res 24-30 Approve Special Event - Father Carr's Place 2 Be to Host the CaRRnival for Kids in
Father Carr's Parking Lot, 1062 N Koeller, June 1, 2024
16.Res 24-31 Approve Special Event - Otter Street Fishing Club to Utilize Menominee Park, Miller's
Bay, Gazebo Area, and Cruiser Docks for the Otter Street Walleye Tournament, June
14 - 16, 2024
17.Res 24-32 Approve Special Event - Oshkosh YMCA to Utilize City Streets for the Oshkosh Century
Bike Ride, June 23, 2024
18.Res 24-33 Approve Special Event - Oshkosh Youth Baseball (OYB) to Utilize Menominee Park
and Reetz Softball Complex for the Oshkosh Youth Baseball Tournament, June 28 -
30, 2024
19.Res 24-34 Approve Special Event - Otter Street Fishing Club to Utilize Menominee Park & Ames
Point for the Otter Street Kids Fisheree, August 10, 2024
20.Res 24-35 Approve Special Event - Vietnam Veterans of America Chapter 437 to Utilize South
Park War Monument for the POW/MIA Remembrance Ceremony, September 21,
2024
21.Res 24-36 Approve Special Event - The Amyotrophic Lateral Sclerosis (ALS) Association to Utilize
Menominee Park for the Walk to Defeat ALS, September 21, 2024
22.Res 24-37 Approve Special Event - Alzheimer's Association to Utilize Lakeshore Park, Pavilion,
Trail, and City Streets for the Walk to End Alzheimer's, September 28, 2024
23.Res 24-38 Approve Special Class "B" Licenses
24.Res 24-39 Approve Appointments to Various Boards and Commissions
J.ITEMS REMOVED FROM CONSENT AGENDA
K.PENDING ORDINANCE
25.Ord 24-40 Approve Zone Change from General Agricultural Extraterritorial District (A-2ETZ) to
Single-Family Residence Extraterritorial District (R-1ETZ) for a property located at 4744
County Highway K in the Town of Algoma (Extraterritorial Zoning Committee
Recommends Approval)
26.Ord 24-41 Approve Zone Change from Suburban Mixed Use District with a Planned
Development Overlay (SMU-PD) to Institutional District (I) for the Property Located at
425 North Washburn Street (Plan Commission Recommends Approval)
L.NEW ORDINANCES (NOTE: It is anticipated that there will be no formal action taken
at this meeting on items marked with an asterisk (*) unless Council formally waives
the rules.)
27.*Ord 24-42 Amend Section 27A-11 of the Municipal Code Pertaining to Parking Regulations on
Designated Streets and Alleys (Congress Avenue) (Transportation Committee
Recommends Approval)
28.*Ord 24-43 Amend Section 27A-11 of the Municipal Code Pertaining to Parking Regulations on
Designated Streets and Alleys (Punhoqua Street) (Transportation Committee
Recommends Approval)
29.*Ord 24-44 Amend Section 27a-2 of the Municipal Code Pertaining to Prohibited Right Turns at
the Intersection of North Main St, Harrison Street, and New York Avenue
(Transportation Committee Recommends Approval)
M.NEW RESOLUTIONS
30.Res 24-45 Renewal of Agreement with the Emergency Medical Services Medical Director
($20,000.00)
31.Res 24-46 Appropriate ARPA Funds for Specific 2024 Infrastructure Projects
32.Res 24-47 Approve Conditional Use Permit for an Institutional Use at 425 North Washburn Street
(Plan Commission Recommends Approval)
33.Res 24-48 Approve Blight Designation and Land Acquisition for Property Located at 1203
Oshkosh Avenue (Redevelopment Authority Recommends Approval)
34.Res 24-49 Approve Professional Services Agreement from Short Elliott Hendrickson Inc. for
Architectural Services for Fire Training Center for Oshkosh Fire Department
($436,703.00)
N.COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS
35.Council Discussion and Direction to Staff
A. Council Discussion Regarding Mayor Selection Process (Mugerauer)
B. Status of Available Combination "Class B" Licenses
36.Future Workshops
Strategic Planning Session, March 4th, 2024, 8:00 AM - 4:30 PM at Lakeshore Park's
Four-Seasons Building
O.COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS
P.CITY MANAGER ANNOUNCEMENTS & STATEMENTS
37.Update on Proposed Vehicle Registration Fee (VRF) and Utility Fees as Replacement
of Special Assessments for Street Reconstruction Projects
38.Update on Process for ARPA Funds for Non-Infrastructure Projects
39.SB 961 (Urban Towns Bill) Update
40.Strategic Plan Dashboard Updated for 4th Quarter
41.One-Year Extension of the Intergovernmental Agreement with Winnebago County on
Inter-City Pilot Microtransit Service between Oshkosh and Neenah
42.Outstanding Issues
Q.ADJOURN
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Russ Van Gompel, Director of Finance
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Report of Bills by the Finance Director, January 5, 2024
B A C KGRO UN DBACKGROUND
The items below are being presented for approval by the Council.
These items have been properly audited and certified by the City Comptroller and are
herewith submitted for your allowance in the amount of $6,082,194.38.
Bills paid January 5 and January 12, 2024 $2,972,933.74
Payroll paid January 5 and January 19, 2024 $2,429,693.20
Regular UMR payables paid throughout the month of December
2023 $679,567.44
A t t a chment sAttachments
01052024 Checkrun
01122024 Checkrun
2023 Dec UMR Voucher
CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT
8961 01/05/2024 AUTOMATED COMFORT CONTROLS INC 1,420.51
8962 01/05/2024 ADVANTAGE POLICE SUPPLY INC 21,905.00
8963 01/05/2024 AECOM INC 10,500.00
8964 01/05/2024 AIRGAS USA LLC 5,059.38
8965 01/05/2024 ANTHONY L NEUMANN 11.66
8966 01/05/2024 AXCEL TECHNOLOGY LLC 62,791.00
8967 01/05/2024 CHEMTRADE CHEMICALS US LLC 4,043.03
8968 01/05/2024 CINTAS CORPORATION NO 2 813.30
8970 01/05/2024 CONWAY SHIELD 248.15
8971 01/05/2024 IMAGE 360 INC 100.00
8972 01/05/2024 DFI SOLUTIONS IN PRINT INC 6,012.97
8973 01/05/2024 ENVISIONINK PRINTING SOLUTIONS INC 765.00
8974 01/05/2024 E S R I INC 60,250.00
8975 01/05/2024 FACILITY ENGINEERING INC 8,455.00
8976 01/05/2024 FIRELINE SPRINKLER CORPORATION 337.00
8977 01/05/2024 GARROW OIL CORP 42,007.12
8978 01/05/2024 GFL ENVIRONMENTAL 177.76
8979 01/05/2024 HYDRO CORP 6,187.00
8980 01/05/2024 J F AHERN CO 315.00
8981 01/05/2024 JOHNSON CONTROLS US HOLDINGS LLC 9,378.91
8983 01/05/2024 KOBUSSEN BUSES LTD 197.76
8984 01/05/2024 LEXIPOL LLC 18,721.12
8985 01/05/2024 MACQUEEN EQUIPMENT GROUP 7,466.21
8986 01/05/2024 MECHANICAL TECHNOLOGIES INC 3,804.58
8987 01/05/2024 MICHELS ROAD AND STONE, INC 200.41
8989 01/05/2024 OSHKOSH CONVENTION AND VISITORS BUREAU INC 20,312.69
8990 01/05/2024 POLYDYNE INC 18,170.00
8991 01/05/2024 PRIMADATA LLC 15,718.30
8992 01/05/2024 RUGGED DEPOT 3,960.70
8993 01/05/2024 SERVICEMASTER BLDG MAINTENANCE 945.00
8994 01/05/2024 TYLER TECHNOLOGIES INC 32,476.25
8995 01/05/2024 ON TIME EMBROIDERY INC 585.00
8996 01/05/2024 VANGUARD COMPUTERS INC 3,600.00
8997 01/05/2024 VORPAHL INC 1,655.22
8998 01/05/2024 WI PUBLIC SERVICE CORP 17,389.32
5000306 01/05/2024 CIVICPLUS LLC 22,371.21
5000307 01/05/2024 KENNETH L GRESSER 28.17
5000308 01/05/2024 MONSIDO INC 4,326.00
5000309 01/05/2024 ZIX CORP SYSTEMS INC 12,880.15
5000310 01/05/2024 10-33 VEHICLE SERVICES LLC 6,438.69
5000311 01/05/2024 ALADTEC INC 12,031.36
5000312 01/05/2024 ANDREW J PRICKETT 76.64
5000313 01/05/2024 SANDRA L PRUNTY 100.00
5000314 01/05/2024 BARR RACKING LLC 6,628.00
5000315 01/05/2024 BLUE FROG PROPERTY MANAGEMENT LLC 101.05
5000316 01/05/2024 BOB GRIFFIN CARPENTRY LLC 10,210.00
5000317 01/05/2024 BOUND TREE MEDICAL LLC 259.53
5000318 01/05/2024 BRANDON C NIELSEN 24.24
5000319 01/05/2024 BRIDGEVIEW DENTAL 2,069.50
5000320 01/05/2024 CARAHSOFT TECHNOLOGY CORPORATION 17,374.50
5000321 01/05/2024 CURT KLASKE 41.92
5000322 01/05/2024 D AND K RENTALS 120.00
5000323 01/05/2024 DESTINY SOFTWARE INC 6,700.00
5000324 01/05/2024 DIRECT TECHNOLOGY GROUP 8,988.00
5000325 01/05/2024 EMMA DZIENGELESKI 45.85
5000326 01/05/2024 FILEONQ INTEGRATED SOFTWARE 3,720.60
5000327 01/05/2024 FOCUS PROPERTIES LLC 37.65
5000328 01/05/2024 FUN SCIENCE INC 503.00
5000329 01/05/2024 GRAINGER INC 572.11
5000330 01/05/2024 GUNDERSON CLEANERS INC 1,818.71
5000331 01/05/2024 HENRY SCHEIN INC 2,673.52
5000332 01/05/2024 HRNAKS 4,737.53
5000333 01/05/2024 ALEXIS OR TYLER JANZEN 127.73
5000334 01/05/2024 JIM KOEPNICK PHOTOGRAPHY LLC 750.00
5000335 01/05/2024 JEFFREY R JUNGWIRTH 98.36
5000336 01/05/2024 A. KALMERTON WELDING SUPPLIES 382.28
5000337 01/05/2024 KLB PROPERTIES LLC 37.35
5000338 01/05/2024 KLINK EQUIPMENT 39,242.05
5000339 01/05/2024 JEFFREY O KROHN 35.28
5000340 01/05/2024 LISA SOSINSKI 44.80
5000341 01/05/2024 FOX WOLF WATERSHED ALLIANCE INC 2,560.00
5000342 01/05/2024 NICOLET INVESTMENTS OF OSHKOSH LLP 31.75
5000343 01/05/2024 OSHKOSH AREA HUMANE SOCIETY 104,958.00
5000344 01/05/2024 CITY OF OSHKOSH 33.24
5000345 01/05/2024 CITY OF OSHKOSH 166.00
5000346 01/05/2024 OSHKOSH HERALD LLC 3,048.84
5000347 01/05/2024 OSHKOSH KIDS FOUNDATION 26,668.64
5000348 01/05/2024 OSHKOSH OPERA HOUSE 204,000.00
5000349 01/05/2024 PARK 'N PRINT INC 487.00
5000350 01/05/2024 POMP'S TIRE SERVICES INC 770.32
5000351 01/05/2024 RAINBOW TREECARE SCIENTIFIC ADVANCEMENTS 7,168.99
5000352 01/05/2024 RANDY R DOMER 321.90
5000353 01/05/2024 RETTLER CORPORATION 9,025.00
5000354 01/05/2024 SNAP-ON INDUSTRIAL INC 2,573.75
5000355 01/05/2024 SOUTHERN COMPUTER WAREHOUSE 8,374.04
5000356 01/05/2024 T MOBILE 32.80
5000357 01/05/2024 TECHNOLOGY PLUS LLC 9,059.47
5000358 01/05/2024 THINKGARD LLC 8,316.00
5000359 01/05/2024 THOMAS R KARRELS PE SC 4,934.00
5000360 01/05/2024 TISLER BRIAN 57.46
5000361 01/05/2024 TKK ELECTRONICS LLC 786.75
5000362 01/05/2024 TODD MUEHRER 21.62
5000363 01/05/2024 UNIVERSITY OF WISCONSIN- STEVENS POINT 935.00
5000364 01/05/2024 UNITED PARCEL SERVICE 68.57
5000365 01/05/2024 US BANK TRUST 500.00
5000366 01/05/2024 US CELLULAR 11.25
5000367 01/05/2024 U S POST OFFICE 300.00
5000368 01/05/2024 US SIGNAL COMPANY LLC 23.82
5000369 01/05/2024 VERIZON WIRELESS 120.05
5000370 01/05/2024 W F S A A 75.00
5000371 01/05/2024 WI SOCIETY OF LAND SURVEYORS 90.00
947,095.39
CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT
8999 01/12/2024 AURORA HEALTH CARE 249.00
9001 01/12/2024 AXON ENTERPRISE INC 39,114.31
9003 01/12/2024 CASEY M CANADY 13.10
9004 01/12/2024 CHEMTRADE CHEMICALS US LLC 8,443.46
9005 01/12/2024 CINTAS CORPORATION NO 2 352.72
9006 01/12/2024 CONVERGENT INSURANCE BROKERS, LLC 2,431.91
9007 01/12/2024 DFI SOLUTIONS IN PRINT INC 9,142.20
9008 01/12/2024 EMPATHIA INC 2,505.60
9009 01/12/2024 ENERGENECS INC 6,933.92
9010 01/12/2024 ENERGY CONTROL AND DESIGN INC 4,816.18
9011 01/12/2024 ENVIRONMENTAL MANAGEMENT AND TESTING SERVICES 2,405.00
9012 01/12/2024 ENVISIO SOLUTIONS INC 14,431.44
9013 01/12/2024 ENVISIONINK PRINTING SOLUTIONS INC 4,503.62
9014 01/12/2024 FIRELINE SPRINKLER CORPORATION 1,055.00
9015 01/12/2024 FRANK CONTRACTORS LLC 1,710.00
9016 01/12/2024 HUNTER SECURITY AND SURVEILLANCE 16,908.98
9018 01/12/2024 JOHN ZARATE 20.96
9019 01/12/2024 JUSTIFACTS CVS INC 1,470.88
9020 01/12/2024 K AND C PEST CONTROL LLC 200.00
9021 01/12/2024 KEMIRA WATER SOLUTIONS INC 10,939.90
9022 01/12/2024 KOBUSSEN BUSES LTD 465.70
9023 01/12/2024 KONE INC 1,145.02
9025 01/12/2024 KWIK TRIP INC 1,830.29
9026 01/12/2024 LEADSONLINE 7,897.00
9027 01/12/2024 MANDI KATION 50.00
9028 01/12/2024 NORTHERN LAKE SERVICE INC 649.86
9029 01/12/2024 OSHKOSH CITY CAB CO INC 98,400.50
9030 01/12/2024 PREMISE HEALTH EMPLOYER SOLUTIONS LLC 27,212.92
9031 01/12/2024 PROFESSIONAL SVC INDUSTRIES 9,881.25
9032 01/12/2024 PSYCHOLOGIE CLINIQUE SC 610.00
9033 01/12/2024 QUALITY TRUCK CARE CENTER INC 3,716.41
9034 01/12/2024 RED SHOES INC 2,000.00
9035 01/12/2024 NES ECOLOGICAL SERVICES 27,800.00
9036 01/12/2024 SERVICEMASTER BLDG MAINTENANCE 3,625.00
9037 01/12/2024 TAPCO INC 54,413.90
9038 01/12/2024 VALLEY VNA HEALTH SYSTEMS INC 1,850.00
9039 01/12/2024 VANGUARD COMPUTERS INC 40,646.48
9040 01/12/2024 WISCONSIN CITY COUNTY MANAGEMENT ASSOCIATION 525.00
9041 01/12/2024 WI PUBLIC SERVICE CORP 74,836.70
9042 01/12/2024 WISCONSIN LAW ENFORCEMENT ACCREDITATION GROUP 650.00
9043 01/12/2024 WILLIS TOWERS WATSON MIDWEST INC 75,140.53
5000372 01/12/2024 AXIOM INC 50,519.00
5000373 01/12/2024 BECCA ANDRASCHKO 15.30
5000374 01/12/2024 JENDCO INC 8,729.00
5000375 01/12/2024 KURZ INDUSTRIAL SOLUTIONS INC 8,169.93
5000376 01/12/2024 1627 ELMWOOD LLC 1,000.00
5000377 01/12/2024 4 IMPRINT 1,890.90
5000378 01/12/2024 ALEXANDER CHEMICAL CORPORATION 39,825.00
5000379 01/12/2024 APPLETON ROOFING AND REMODELING LLC 15,325.00
5000380 01/12/2024 ASSOCIATED BANK OF OSHKOSH 650.00
5000381 01/12/2024 BARR RACKING LLC 1,058.00
5000382 01/12/2024 BLDG INSPECTORS ASSN N E WISC 200.00
5000383 01/12/2024 BLUE FROG PROPERTY MANAGEMENT LLC 38.81
5000384 01/12/2024 BOUND TREE MEDICAL LLC 1,752.70
5000385 01/12/2024 CARL BOWERS AND SONS CONSTRUCTION COMPANY INC 274,547.54
5000386 01/12/2024 CASEY KOELBL 5.90
5000387 01/12/2024 CECELIA R KRAUSE 39.96
5000388 01/12/2024 COMPASS CONSULTING AND INVESTIGATIONS LLC 2,574.20
5000389 01/12/2024 CR FOCHS LLC 7,186.00
5000390 01/12/2024 CRITICAL MENTION INC 5,750.00
5000391 01/12/2024 DONOHUE & ASSOCIATES INC 47,994.77
5000392 01/12/2024 DUNCAN SOLUTIONS LLC 9,774.80
5000393 01/12/2024 EAST CENTRAL WI REG PLAN COMM 5,710.32
5000394 01/12/2024 EMERGENCY SERVICES CONSULTING INTERNATIONAL INC 20,662.00
5000395 01/12/2024 TERESA M ENKING-NOVAK 94.30
5000396 01/12/2024 GARTMAN MECHANICAL SERVICES 142.00
5000397 01/12/2024 GRAEF USA INC 1,076.00
5000398 01/12/2024 HOUSEAL LAVIGNE ASSOCIATES LLC 2,070.00
5000399 01/12/2024 ICMA 1,065.36
5000400 01/12/2024 JASON ELLIS 23.58
5000401 01/12/2024 JERRY FABISCH 107.42
5000402 01/12/2024 KEVIN W RADLOFF AND KIM M RADLOFF 12,500.00
5000403 01/12/2024 KODI PARKER 6.55
5000404 01/12/2024 LAURA SCHOEPKE 39.69
5000405 01/12/2024 LAURIE LAATSCH 117.90
5000406 01/12/2024 THE LEAGUE OF WISCONSIN MUNICIPALITIES 13,719.08
5000407 01/12/2024 LEE'S CONTRACTING/ FABRICATING INC 6,936.00
5000408 01/12/2024 LEIGH SCHUH 28.17
5000409 01/12/2024 RELX INC 300.00
5000410 01/12/2024 MATTHEW ZIEGLER 223.93
5000411 01/12/2024 ASCENSION NE WISCONSIN INC 67.98
5000412 01/12/2024 MID WISCONSIN CHIPPERS 35.00
5000413 01/12/2024 MURPHY DESMOND SC 1,305.00
5000414 01/12/2024 NICOLE KRAHN 86.46
5000415 01/12/2024 NORTHERN TELEPHONE &DATA CORP 195.50
5000416 01/12/2024 ADVANCED COATINGS INC 50.00
5000417 01/12/2024 FOX VALLEY MULTIFAMILY LLC 50.00
5000418 01/12/2024 SWIFT TRANSPORTATION CO OF ARIZONA LLC 3,334.69
5000419 01/12/2024 TILSON TECHNOLOGY 61.46
5000420 01/12/2024 OSHKOSH AREA COMMUNITY FOUNDATION 400,000.00
5000421 01/12/2024 OSHKOSH HERALD LLC 1,048.81
5000422 01/12/2024 OSHKOSH ROTARY CLUB 232.00
5000423 01/12/2024 POLICY CONFLUENCE INC 18,800.00
5000424 01/12/2024 POMP'S TIRE SERVICES INC 1,363.49
5000425 01/12/2024 PRIMARY COLORS 1,573.33
5000426 01/12/2024 RAY OHERRON CO INC 14,170.00
5000427 01/12/2024 RIESTERER & SCHNELL INC 48.77
5000428 01/12/2024 NIKUNJ OR KIRTIDA RINGWALA 73.87
5000429 01/12/2024 SCHMITT TITLE LLC 45.18
5000430 01/12/2024 SMA CONSTRUCTION SERVICES LLC 298,436.50
5000431 01/12/2024 ADRIANE N STECKER 74.17
5000432 01/12/2024 NICHOLAS G STRUJA 11.00
5000433 01/12/2024 THE HOME DEPOT PRO 601.40
5000434 01/12/2024 THE HOME DEPOT PRO 59.84
5000435 01/12/2024 THE HOMES OF WYLDEWOOD II 17.00
5000436 01/12/2024 THE TITLE EXCHANGE 39.93
5000437 01/12/2024 TITAN PROPERTY MANAGEMENT LLC 159.73
5000438 01/12/2024 UNITED MAILING SERVICE INC 557.17
5000439 01/12/2024 UNITED PARCEL SERVICE 124.51
5000440 01/12/2024 VERIZON WIRELESS 12,001.59
5000441 01/12/2024 VIRTUAL ACADEMY 5,500.00
5000442 01/12/2024 VON BRIESEN AND ROPER SC 2,425.50
5000443 01/12/2024 WISCONSIN DEPARTMENT OF JUSTICE 825.00
5000444 01/12/2024 WI DEPT OF TRANSPORTATION 9,318.24
5000445 01/12/2024 WI RURAL WATER ASSOCIATION 55.00
5000446 01/12/2024 DAVID C WISSINK 226.38
5000447 01/12/2024 WISCONSIN WOMEN BUSINESS INITIATIVE CORPORATION 150,000.00
2,025,838.35
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Diane Bartlett, City Clerk
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Receipt & Filing of Minutes - Common Council Meetings
Regular Meeting - 12.12.23
Closed Session - 12.12.23
Regular Meeting - 01.09.24
A t t a chment sAttachments
Draft Meeting Minutes 12.12.23
Draft Meeting Minutes 01.09.24
Draft Meeting Minutes 12.12.23 Closed Session
D R A F T
CITY COUNCIL MINUTES
12-12-2023
CALL TO ORDER 6:01 PM
ROLL CALL
Present:Matt Mugerauer, Mayor; Lynnsey Erickson; Karl Buelow; Paul Esslinger; Mike
Ford; LaKeisha Haase; Joe Stephenson
Staff
Present:
Mark Rohloff, City Manager; Amy Vanden Hogen, Assistant City Attorney;
Diane Bartlett, City Clerk
Attendees:Kelly Nieforth, Community Development Director
PLEDGE OF ALLEGIANCE:
CITIZEN STATEMENTS TO COUNCIL - none
CONSENT AGENDA ITEMS
Report of Bills by the Finance Director
Receipt & Filing of Minutes - Common Council 11.28.23
Res 23-620 Amend 2023 Capital Improvement Plan and Approve Purchase for Acquisition in 2026
from Fire Apparatus & Equipment Inc. of a Fire Aerial Apparatus for Fire Department
($1,142,085.00)
Res 23-621 Approve Purchase of Street Lighting Fixtures from Enterprise Lighting LTD for Electrical
Division ($94,254.30)
Res 23-622 Approve Budget Amendment for 2023 Business Improvement District (BID) Budget
($30,000)
Res 23-623 Approve Purchase of Three-Year AlienVault Agreement from Axcel Technology, LLC for
IT Division ($51,793.00)
Res 23-624 Approve Cooperative Purchase of Computers from Vanguard Computers ($86,818.73)
Res 23-625 Approve Labor Contract with Oshkosh American Federation of State, County, &
Municipal Employees (AFSCME) Local 796 Transit for Years 2024, 2025 & 2026
Res 23-626 Approve 2024 Across-the-Board Market Increase for Non-Represented Employees
Res 23-627 Award Bid to Badger Laboratories Inc. for Industrial Wastewater Sampling and Analysis
Services 2024-2026 ($190,472.00)
Res 23-628 Approve Professional Services Agreement with AECOM for Knapp Street Quarries,
Kienast-Paulus Quarries, and Timmerman Landfill for Operations, Monitoring, and
Maintenance Support during 2024 Calendar Year ($136,950)
Res 23-629 Approve Amendment to Contractor Agreement with Bezio Animal Control for
Nuisance Animal Trapping for Storm Water Utility (+$20,100)
Res 23-630 Approve Change Order No. 1 (Final) for Public Works Contract No. 21-18 Pioneer
Riverwalk Phase I / Vinton Construction Company (-$13,001.51)
Res 23-631 Approve Change Order No. 1 (Final) for Public Works Contract No. 22-02 East 9th
Avenue Reconstruction / Advance Construction, Inc. (-$178,131.40)
Res 23-632 Approve Initial Resolution for Special Assessments for Concrete Pavement, Asphalt
Pavement, Sidewalk (New and Rehabilitation), Driveway Aprons, Sanitary Sewer Main
and Laterals (New and Relay), Water Main and Laterals (New and Relay), and Storm
Sewer Mains and Laterals (New and Relay) Relating to Contract No. 24-12 and
Approve Installation of Sidewalk on the North Side of East 7th Avenue from Main Street
to East Terminus
East 7th Avenue (South Main Street to the East End of East 7th Avenue)
South Main Street (100' North of East 7th Avenue to West 8th Avenue)
Grand Street (East Parkway Avenue to East Irving Avenue)
Oxford Avenue (100' West of Grand Avenue to Grand Avenue)
Dale Avenue (100' West of Grand Avenue to Grand Avenue)
Res 23-633 Award Bid for Public Works Contract No. 24-15 to Advance Construction, Inc. for West
5th Avenue, West 7th Avenue, Iowa Street, and Michigan Street Reconstruction
($6,342,602.40)
Res 23-634 Approve Submitting Application to Federal Emergency Management Agency for the
2023 Building Resilient Infrastructure and Communities (BRIC) Grant Program
Res 23-635 Award Bid to Treeo's Tree Service, Inc. for Ash Tree Removal 2024 for Landscape
Operations Division ($236,510.00)
Res 23-636 Approve Special Event - HC Entertainment to Hold Baile de Año Nuevo at the
Sunnyview Exposition Center, January 19, 2024
Res 23-637 Appoint 2024-2025 Democratic, Republican, and Unaffiliated Election Inspectors
Res 23-638 Approve Secondhand Article Dealer, Secondhand Jewelry Dealer, and Pawnbroker
Licenses
Res 23-639 Approve Appointment of Alternate to Plan Commission
MOTION TO APPROVE CONSENT AGENDA ABOVE:
Motion To Approve: Karl Buelow
Second: Paul Esslinger
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
ITEMS REMOVED FROM CONSENT AGENDA - none
PENDING ORDINANCE
Ord 23-640 Approve Zone Change from Suburban Mixed Use District (SMU) to Institutional District
(I) for the Property Located at 505 North Westfield Street (Plan Commission
Recommends Approval)
Motion To Approve: Karl Buelow
Second: Paul Esslinger AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
Ord 23-641 Approve Zone Change from Urban Mixed Use District with a Riverfront Overlay (UMU-
RFO) to Urban Mixed Use District With Riverfront and Planned Development Overlays
(UMU-RFO-PD) the Property Located at 627 Bay Shore Drive (Plan Commission
Recommends Approval)
Motion To Approve: Paul Esslinger
Second: Lynnsey Erickson
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
Ord 23-642 Amend Section 30-271(G)(5) of the City Municipal Code Pertaining to Commercial
Message in Signage and Chapter 8 Article IV Pertaining to Murals (Plan Commission
Recommends Approval)
Motion To Approve: Paul Esslinger
Second: Karl Buelow
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
Ord 23-643 Cancel December 26, 2023 Council Meeting
Motion To Approve: Karl Buelow
Second: Lynnsey Erickson
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
NEW RESOLUTIONS
Res 23-644 Approve Fee Schedule for Sewer Use Charges for Direct City Customers
Motion To Approve: Paul Esslinger
Second: Karl Buelow
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
Res 23-645 Approve Term Sheet with Commonwealth Development Corporation of America for
the Jefferson Street Low-Income Housing Development
PUBLIC COMMENT:
Tyler Sheeran 9502 Watts Rd Verona, WI 53593
Sheeran stated he had provided a term sheet that concludes what they need from
the city to submit the application to WHEDA. Assuming approval tonight, they would
be able to submit the application by the end of the year. Typically, the awards are
determined by late April or early May. If they're able to obtain the funding,
construction will begin in the spring of 2025.
Motion To Approve: Karl Buelow
Second: Lynnsey Erickson
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
Res 23-646 Approve Conditional Use Permit for an Institutional Use at 505 North Westfield Street
(Plan Commission Recommends Approval)
Motion To Approve: Paul Esslinger
Second: Karl Buelow
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
Res 23-647 Approve General Development Plan and Specific Implementation Plan for a Personal
Storage Facility Use at 627 Bay Shore Drive (Plan Commission Recommends Approval)
Motion To Approve: Paul Esslinger
Second: Karl Buelow
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
Res 23-648 Approve Conditional Use Permit for an Outdoor Storage Use at the Property Located
at 2840 Oregon Street (Plan Commission Recommends Approval)
Motion To Approve: Paul Esslinger
Second: Karl Buelow
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
Res 23-649 Approve Specific Implementation Plan Amendment for Phase 1 of a Multi-Family
Development at the West 3400 Block of Lake Butte Des Morts Drive (Plan Commission
Recommends Approval)
PUBLIC COMMENT
Dan O'Callaghan / Carlson Black O'Callaghan & Battenberg LLP / 222 W. Washington
Ave., Ste. 360 / Madison WI 53703-2745
States he is speaking on behalf of the development team and is a Land and Zoning
Lawyer. For this project to make sense from a business standpoint and to be
profitable, it needs to be built at four stories. If the project can't move forward at four
stories, it is unworkable. The project exceeds all codes and requirements, which makes
it a superior project. The council has the authority to reverse the amendment that
would allow four stories, and it has been recommended by the city's plan commission
twice. We are asking for your support tonight.
James F. Rechske 3051 Bellaire Ln Oshkosh, WI 54904
Spoke against the four-story development and stated only the neighbors within a
1000-foot perimeter of the site were notified of this project, but there are over 230
single-story homes that will still be in sight of this project. This project does not blend in
with the surrounding area's homes, and they are asking the council to keep their
original decision.
James Paulson Westbreeze Dr Oshkosh, WI 54904
Spoke against the four-story development and stated he thinks the development as a
whole is a bad idea. Last spring, when the council voted to limit it to three stories, he
thought it was reasonable and a good compromise. Keeping the project at three
stories would be less of a blemish and damage to the natural area.
Bill Miller 3322 Issac Oshkosh, WI 54902
Spoke in favor of the four-story development and stated he is going to take a different
approach to this three or four-story conflict. He does not think approving the three
stories was a good compromise. We did not involve the developer, the person that it
affects the most. In the spring, the council never asked for input from the developer
and that was not fair. We now know this project does not work at three stories. The
project should absolutely move forward. Projects like these help subsidize taxes.
Without these projects, we would have zero tax revenue growth. This is how we get
money and grow our community.
Cheryl Borgardt 2971 Sunset Point Lane Oshkosh, WI 54904
Spoke against the four-story development and stated the city's process robbed the
surrounding community of the opportunity to voice their concerns about this project
from the very beginning. The city decided not to send out communications about this
project.
Kathy Brewer 2311 Shore Preserve Oshkosh, WI 54904
Spoke against the four-story development and is advocating for many concerned
citizens. There is a misalignment between the 2021 housing study findings and the
current pace of development. With a significant number of complexes that are being
built or approved, it exceeds the recommendation of high market units needed by
2030 at this market rate. She and so many citizens feel this project can go forward as
originally voted on but not adding a fourth story. There is no need for it.
COUNCIL DISCUSSION
Council Member Stephenson stated that he would like to address some of the
speakers' comments, noting he wanted better for this community. He wants this
community to succeed. When he stated that the community gets something, he
meant that the community gets a high-quality project and housing that we
desperately need. Stephenson noted that his brother is a young person, I'm a young
person, and if you have a young person in your life, you know that they can't find
rentals right now. It's astronomically hard to find a quality rental place to live,
Council Member Esslinger appreciated Mr. Miller's comments and noted this project
being added to the tax base is very important. This is progress in Oshkosh, Esslinger
noted. "It may not be what we all want, but again, the tax implications are huge".
Esslinger agrees that rental housing in the city of Oshkosh is a problem. He also wanted
to address some emails he received insinuating that Council was doing something
illegal and had something to gain from this. These comments are irresponsible.
Council Member Buelow states he has been communicating with the city staff and
finds that since 2018, only one multifamily unit development didn't have some kind of
BSM plan development overlay compromise on it. Buelow went on to note, "There
aren't multifamily projects that fit cleanly in the box. In my opinion, this project doesn't
qualify for TIF, and it's only profitable at 0 stories or 4 stories. The answer to
homelessness is more homes. Every available apartment in this community gets
between 30 and 60 applicants immediately. We need more apartments. That is the
absolute situation we are in."
Council Member Ford took offense to some individuals thinking they had rubber-
stamped development requests. He is proud of the process and how things work. Ford
recognized some mistakes were made but the plan commission has a good track
record of working with residents and developers. This amendment did not come out of
the blue. There were conversations at the open houses etc. Ford noted that he is not
against this project, but all signs point to him being a minority on this vote. He respects
the right of his colleagues to vote for their reasons and will respect the majority
decision tonight. Ford also acknowledged that they made mistakes and need to own
this, and that's why he is voting No.
Council Member Haase stated that because there was an initial question regarding
TIF, the formal request would mean that in some way any of the parties were hiding
something. Haases does not see that. Haase went on to note that there have been a
lot of discussions and options placed on the table: viable options to reduce out-of-
pocket cost etc. With the information received today, Council Member Haase would
say no, but she agrees with Council about the decision made in March. However, she
also agrees with the procedures that council and staff have in place to reconsider.
She understands what she has heard from fellow Council members, that mistakes
were made, but the process allows Council to reconsider. "We don't necessarily have
to deal with the consequences of getting it wrong, especially when there's still time to
make it right." Haase also agreed with Council member Buelow that the city is in
immediate need of housing and, because of this scale of development and the
location of the development, not everyone is going to be happy about it. She also
understands the need for housing is immediate. Haase went on to note that she was
making a decision based on all the information that was given before her by those
who have come forward in opposition and support of this development. Haase would
have to support this being four stories, regardless of past decisions/conversations.
Motion To Approve: Paul Esslinger
Second: Karl Buelow
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, LaKeisha Haase
No:Mike Ford
6 - 1 Passed
Res 23-650 Ratify Declaration of Emergency Issued by the City Manager on May 25, 2023 in
Response to Blockage of the City's Water Filtration Plant Intake Pipes and Authorize
Emergency Actions, Purchases, and/or Contracts for Services and Amend 2024
Capital Improvement Plan for These Purposes
Motion To Approve: Paul Esslinger
Second: Karl Buelow
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS
Strategic Planning Session, March 4, 2024 (all day; location TBD)
Staff is working on a location for the all-day session. The potential location is
the new Parks Four Seasons Facility.
Continue Discussion of Special Assessment Options from November 14, 2023,
Council Meeting
DISCUSSION
Mr. Rohloff noted that the rate analysis that the Mayor and several Council
members had requested, shows the range of the differential between the
reallocation of $750,000 for each of the utilities, and it ranges from .25% to .50%
annually.
Mayor Mugerauer stated that if he remembers right, the approval of the use
charges was roughly a small amount, right around a dollar.
Mr. Van Gompel confirmed this. "If you just had the sewer it was about a dollar. If
you look at all three of our utilities, it's about $2.62 a month".
Mayor Mugerauer noted that there are supporting documents in the Council
packet.
Mr. Rohloff noted that he had some discussions with the Chamber President
because previously they were very much against the transportation fee type
option, and also stated that it would be appropriate to do some informational
sessions/meetings. Particularly as it relates to the vehicle registration fee,
because it will be one of those items that has legitimate equity issues, and it is
part of a package. Mr. Rohloff noted that if the Council wants to go in this
direction, we can get input and get the word out.
Special Assessment Deferment Policy (Ford)
Council Member Ford - "I hope we can move forward with an ordinance
that creates a way for qualifying residents to defer their special assessments.
Included in the packet is the Eau Claire deferral process that I think is worth
mirroring. Moving forward in this direction, I don't think this ordinance
undermines our work to replace special assessments at all. It's a very specific
solution to the very specific problem of residents facing the loss of their
homes due to a special assessment. Like all of you, I'm tired of telling people
who are facing the loss of their homes that we're working on it; we're going
to find a comprehensive solution, but there is nothing we can do to help you
right now. Ford believes that's plain wrong and not acceptable for our
residents to face financial ruin because of a special assessment, so the
ordinance I shared is from Eau Claire, a comparable city and a
comparable form of government. The ordinance starts with the city council
acknowledging that the levy of special assessments can result in extreme
financial hardship in some instances. It's a very specific ordinance. It allows
residents whose household income is at or below 80 % of the Eau Claire
County median income to apply for a deferral. A deferral process allows
that lean to stay on the property until the property is sold. The ordinance
lays out certain requirements and a process by which a private individual
would share financial information. It's a mechanism by which we as a council
can review and make sure that this special assessment is truly putting this
person's property at risk. Ford noted that this doesn't stop the larger work on
special assessments. I also know that because we're deferring those
assessments and putting a 6 % interest rate on it, it will turn into a long-term
asset for the city that we collect when the property is sold".
Council Member Erickson is supportive of this concept. She wished this was
something we had when she started on council. Erickson noted that
approving special assessments is one of the hardest votes ever made. At
this time, she is wondering about a timeline. " If we're supportive of this, and
we want to see this move forward. What's even feasible to get something in
place before we vote to replace special assessments?
Council Member Ford asked city staff how long it would take to get
something like this up and running.
City Manager Rohloff deferred to Mr. Van Gompel, as he has some
knowledge about this. Rohloff noted that once we get definitive direction
from council, we can start working out the details.
Council Member Ford confirmed that it includes assessments, it includes
charges, which would be the sidewalks.
City Manager Rohloff stated that it has been his experience that the interest
rate may turn off some people so much that they're like, I don't want it.
Finance Director Van Gompel reaffirmed that there are some concerns
about the fact that we're looking at eliminating special assessments. He
cautions that the discussion is about street projects, but noted that we have
new utility construction going on that impacts a lot of residents. Van
Gompel thinks we can follow two paths, one to set up a potential program
similar to Eau Claire, and another in place for the new installation of utilities.
Council Member Ford would like to make it clear that if we did adopt the
policy word for word, it would include wording that if it's a large property with
the capability of selling off portions, it would not necessarily be covered by
this policy. This is really about finding those dire situations where we know
someone is going to lose their home.
Finance Director Van Gompel noted that his time in Eau Claire ended right
about the time that this came into play. He did see what was included in
the packet and made some additional inquiries to the city of Eau Claire
about their program. He believes we can try to model something for
Oshkosh, and at the same time pursue what we can with existing street
reconstruction projects that we previously talked about. "I think there's room
for both paths. A lot of this also relates to our potential debt issue in 2024.
Hopefully, we can have some programs in place for Council to consider
within the next 60 to 90 days".
City Manager Rohloff noted that the other point that Council member Ford
was raising is how quickly this can ramp up, and can we make it apply to
older special assessments? Can we go back? How difficult would it be?
Finance Director Van Gompel replied, "My gut reaction is, that going back in
time is going to be difficult in that the assessment resolutions were passed
with the policies in place at the time. I would probably want to talk to our
legal team about that before I make any additional comments".
City Manager Rohloff clarified his question to the point of the balances that
remain on old assessments, not assessments that have been paid, referring
to assessments that are currently outstanding or even the ones that the
council just approved for 2023 that aren't payable until 2024.
Council Member Ford noted that he did not think there would be
many interested residents. He stated that applicants would have to be in a
position to prove that they would lose their home if they received an
assessment. "I can't imagine there's a massive number of people that would
qualify for this". Council Member Ford noted that the city of Eau Claire
doesn't have a huge volume, but it is a tool that's available.
Assistant City Attorney Vanden Hogen added that the Legal Department
has not seriously looked into this yet. If that's the direction we go, the legal
department would certainly look into that and be prepared with an answer
after they have a chance to do that research.
Council Member Stephenson asked staff to please do their due diligence
and look into it. He believes it is a good idea to have them both in tandem.
Council Member Buelow stated that every time he reads the policy it just
makes so much sense. It is a fairly narrow policy for the people who would
be able to apply for it and get relief. It is there for the people that do need it
which is exactly the kind of policy we're looking for. He requested staff to
look at options for interest rates.
Finance Director Van Gompel shared some insight on the interest rate
suggestion. There has been talk about different options for establishing
the interest rate, such as reviewing it on an annual basis, how much our new
debt issuance is going to cost, and doing an annual review, which may
have some difficulties. Interest rates can vary. The City Council ultimately
approved to make adjustments as conditions warrant.
City Manager Rohloff - Noted that Mr. Ford's email is in the agenda packet,
on pages 426 to 427.
Permeable Pavement Policy (Ford)
Mr. Ford highlighted information from the Environmental Studies students at
UWO. They will be presenting some ideas regarding the
permeable pavement policy the city has, as part of their capstone project.
The students presented their ideas to the Sustainability Board and will be
sending information about all the projects to the Council.
Review of Resolution 21-498, Creating Parameters for Usage of American Rescue
Plan Act (ARPA) Funds (Esslinger)
Council Member Esslinger stated that he would like to propose using
whatever money is left for city projects. Esslinger noted he wanted to help
the average taxpayer and use that one-time money for that purpose. Also,
instead of going back and starting the process over, he believes there was
an issue where some organizations were putting in requests, and other
organizations didn't know that they could still apply.
Council Member Erickson would not be supportive of Council Member
Esslinger's proposal. "I think the intent of the 25 % for non-city programming or
direct assistance was to be able to look at the longer-term impacts of the
pandemic and consider any concerns that were brought up by the DEI
Committee. I believe that type of assistance does have an impact. We've
had a lot of focus on how we assist organizations that work with those who
are experiencing homelessness and domestic violence. I think nonprofits
have a role in providing relief, and I think us investing in those organizations
indirectly provides relief to taxpayers."
Mayor Mugerauer stated the policy that the Council authored back in 2021
set the stage for many other communities to start following along. The City
Manager was patient and deliberate with his process, which was emulated
by others. It gave us and staff the framework of how to operate. Mugerauer
noted that he would love for this to be able to go towards city projects. But
at the time it was a good idea to set aside a specific amount because we
knew that there were, not just individuals, but segments of our community
that would not get federal funds or state funds to support them through the
pandemic.
Finance Director Van Gompel explained the current process and how the
funds should be allocated by the end of 2024. Van Gompel stated that he
did not feel that there's an urgency at this point when we have a year, but a
February date would be appropriate for applications.
Council Member Buelow thanked Council Member Esslinger for bringing this
forward and having the conversation. Council member Buelow agrees with
other Council members that the percentage of funds allocated to nonprofits
and infrastructure is reasonable and does have a direct impact on
taxpayers. Buelow would like to see a robust communications campaign for
applications for the remaining non-infrastructure funds.
Council Member Ford stated that we came up with that 75 -25 split by trying
to estimate how much interest cost we'd save by funding CIP-scored
projects, instead of going out on a ten-year note. The logic was not arbitrary,
it was to capture those savings and direct those to community
organizations.
Council Member Haase stated that she would not be in favor of changing
the policy. That is inconsistent. Haase agrees with Council member Esslinger
that the applications should come to the Council. Providing a more
transparent process. Many individuals felt that it was not a transparent
process and that their application was not considered. I don't believe that
there was anything unethical or inappropriate when it came to city staff
reviewing applications. I'm just saying that I do see the arguments that it
would make for a more transparent process. This way, the community gets
to see who's applying and what they're asking for.
Council Member Stephenson appreciated Council Member Esslinger asking
the question. While he supports this money going to nonprofits, he agrees
with Mayor Mugerauer that council needs to keep its eye on this, "we need
to make sure these dollars are going to be spent and allocated
appropriately". Council Member Stephenson is also excited to see what type
of initiatives the nonprofits will submit.
Mayor Mugerauer - We knew that there were going to be significant
segments that were going to get help, and we just want to make sure that
we had that ability to help. I think the City Manager heard it pretty clearly
over the last few weeks regarding this process and trying to get it wrapped
up. There is a sense of urgency and making sure that this community is
aware and moving that process forward responsibly and respectfully.
City Manager Rohloff stated that as a result of these discussions, some new
nonprofits have taken notice. Rohloff also believes there is value in getting
the DEI committee's input.
Council Discussion Regarding Mayor Selection Process (Mugerauer)
Mayor Mugerauer noted that he needed to lay this item over until the next
meeting. Mayor Mugerauer apologized that he ran up against the deadline
and did not supply the information in a sufficient amount of time.
Mayor Mugerauer noted that this topic was a carryover from the November
14 Council meeting. Council had left that meeting with a little bit of guidance to staff
regarding some analysis. One option is utilities picking up a portion of the special
assessments, as well as combining that with a modest vehicle registration fee, as well
as the impact of what would be on the utilities.DISCUSSION
COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS
Council Member Ford gave an update regarding the Long-Range Finance
Committee meeting.
Mayor Mugerauer reminded the Council of the Parks Building's Grand Opening
Council Member Buelow stated that he attended the remembrance service for
K9 Magic.
CITY MANAGER ANNOUNCEMENTS & STATEMENTS
City Manager Rohloff highlighted the Professional Service Agreements and
Outstanding Issues below:
Professional Services Agreement with KL Engineering, Inc. for Transportation Engineering
On-Call Assistance Services for Calendar Year 2024 ($40,000)
Renew Professional Services Agreement with Tyler Technologies, Inc. for Commercial
Assessment Services - Annual Maintenance ($53,100)
Outstanding Issues
CLOSED SESSION (Room 402, City Hall)
The Common Council may convene in closed session pursuant to Section 19.85(1)(c) of
the Wisconsin State Statutes to consider employment, promotion, compensation, or
performance evaluation data of any public employee over which the governmental
body has jurisdiction or exercises responsibility (specifically, the annual performance
evaluation of the City Manager).
MOTION TO GO INTO CLOSED SESSION
Motion To Approve: Lynnsey Erickson
Second: Paul Esslinger
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
MOTION TO ADJOURN 8:14 PM
Motion To Approve: Joe Stephenson
Second: Karl Buelow
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, Mike Ford, LaKeisha Haase
7 - 0 Passed
SUBMITTED BY
DIANE BARTLETT
CITY CLERK
D R A F T
CITY COUNCIL MINUTES
1-9-2024
CALL TO ORDER 6:01 pm
ROLL CALL
Present:Matt Mugerauer, Mayor; Lynnsey Erickson; Joe Stephenson; Karl Buelow;
Paul Esslinger; LaKeisha Haase
Absent:Mike Ford
Staff
Present:
Mark Rohloff, City Manager; Lynn Lorenson, City Attorney; Diane Bartlett,
City Clerk
PLEDGE OF ALLEGIANCE:
CITIZEN STATEMENTS TO COUNCIL - none
CONSENT AGENDA ITEMS
Report of Bills by the Finance Director
Receipt & Filing of Minutes - Library Board
10.26.23 (Regular Meeting)
11.07.23 (Special Meeting)
11.16.23 (Special Meeting)
11.30.23 (Regular Meeting)
Receipt & Filing of Minutes - Museum, Arts and Culture Board Meeting 11.08.23
Receipt & Filing of Claim Filed with the City's Insurance Company - Gosh (Sanitation
Department Crane Hit and Damaged Basketball Hoop)
Receipt & Filing of Claim Filed with the City's Insurance Company - Cryan (Misc.
Complaint)
Res 24-02 Approve Labor Contract with Oshkosh Professional Police Association (OPPA) for Years
2024, 2025, and 2026
Res 24-03 Approve Amendment with AECOM for Former Sanitation Garage Demolition and East
8th Avenue Debris Pile Removal Oversight (+$47,000.00)
Res 24-04 Approve Amendment No. 4 to Professional Services Agreement with Jacobs
Engineering Group, Inc. for Water Filtration Plant Clearwells Replacement Final Design
(+$905,585.00)
Res 24-05 Approve Professional Services Agreement with Kane Communications Group for
Department of Public Works 2024 Strategic Communications Plan Implementation
Services ($269,834.10)
Res 24-06 Award Bid for Public Works Contract No. 23-29 to Vinton Construction Company, Inc.
for Building Demolitions ($367,065.74)
Res 24-07 Approve CIP Budget Amendment and Change Order No. 1 (Final) for Public Works
Contract No. 23-06 Concrete Sidewalk (New and Rehabilitation) / LaLonde
Contractors, Inc. (+$288,799.48)
Res 24-08 Authorize the Filing by GO Transit of 2024 FTA & WisDot Operating Assistance Grants As
Well As County Transportation Assistance
Res 24-09 Approve Amendment to 2023 Student Ridership Agreement with Oshkosh Area School
District to Add Morning Transit Tripper Service for North High School
Res 24-10 Approve Purchase of Security Cameras from Hunter Security & Surveillance for Fire
Department ($85,058.03)
Res 24-11 Approve Cooperative Purchase of 2024 Ford Police Interceptor Utility Vehicles from
Ewald Automotive Group for Police Department ($421,170.00)
Res 24-12 Approve Special Class "B" License - Fe Vida y Esperanza Inc
Res 24-13 Approve Appointment of Member to Board of Zoning Appeals
MOTION TO APPROVE CONSENT AGENDA ABOVE
Motion To Approve Paul Esslinger
Second Joe Stephenson
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, LaKeisha Haase
6 - 0 Passed
ITEMS REMOVED FROM CONSENT AGENDA
Res 24-01 Disallowance of Claim - Cryan (Alleged Various Claims)
PUBLIC SPEAKER
Jane Cryan 1613 Western Street Oshkosh, WI 54901
Cryan claims neighbors are discharging sub-pump water onto her lot. She feels there
has been zero response from the Mayor or Council in rectifying the ordinance. Since
2018, the Oshkosh Police Department has refused to stop the verbal abuse and
property damages she has suffered from her adjacent neighbors. This is why she
claimed monetary compensation.
COUNCIL DISCUSSION
Council Member Haase explains that for transparency, she believes she must inform
the council that she had represented one of Ms. Cryan's neighbors who is mentioned
in this complaint. She feels there would not be a conflict with her voting this evening.
Mayor Mugereur gave a brief description of the claims process that the city follows.
Council Member Esslinger states he would like the public to understand that, like most
insurance carriers, if the insurance carrier feels the city is at fault, the claim will be
paid/allowed. The council could review and go against the insurance's
recommendation. However, if they do, the City is responsible for paying the claim,
which is just under half a million dollars. Mr. Esslinger asked if that was a correct
understanding, and City Attorney Lorenson stated that was correct.
Motion To Approve Paul Esslinger
Second Lynnsey Erickson
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, LaKeisha Haase
6 - 0 Passed
NEW ORDINANCES No formal action was taken at this meeting on the items below / 1st
reading
*Ord 24-14 Approve Zone Change from General Agricultural Extraterritorial District (A-2ETZ) to
Single-Family Residence Extraterritorial District (R-1ETZ) for a property located at 4744
County Highway K in the Town of Algoma (Extraterritorial Zoning Committee
Recommends Approval) 1ST READING
*Ord 24-15 Approve Zone Change from Suburban Mixed Use District with a Planned Development
Overlay (SMU-PD) to Institutional District (I) for the Property Located at 425 North
Washburn Street (Plan Commission Recommends Approval) 1ST READING
NEW RESOLUTIONS
Res 24-16 Approve City Manager Performance Evaluation for 2023 and Goals for 2024
COUNCIL DISCUSSION
Deputy Mayor Erickson read through the resolution, findings of the City Manager's
review, and the goals set by council for 2024.
Mayor Mugereuer thanked Deputy Mayor Erickson for leading us through the process
and reiterated their satisfaction with Mr. Rohloff's performance.
Motion To Approve Karl Buelow
Second Lynnsey Erickson
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, LaKeisha Haase
6 - 0 Passed
Res 24-17 Approve 2024 Fee and Charges Schedule
Motion To Approve Karl Buelow
Second LaKeisha Haase
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, LaKeisha Haase
6 - 0 Passed
Res 24-18 Approve General Development Plan Amendment for Athletic Fields at the Lourdes
Academy, located at 250 North Sawyer Street and 1100 Witzel Avenue (Plan
Commission Recommends Approval)
Motion To Approve Paul Esslinger
Second Karl Buelow
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, LaKeisha Haase
6 - 0 Passed
COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS
1. Public Education Campaign Regarding Proposed Vehicle Registration Fee (VRF)
and Utility Fees as Replacement of Special Assessments for Street Reconstruction
Projects
COUNCIL DISCUSSION
City Manager Rohloff stated he included a memo in the Council packets of an
overview of the features of the Vehicle Registration Fee as a partial replacement for
special assessments. The number of vehicles that would be eligible for the registration
fee would be 46,772 which we would have to increase the fee to $35.00 on each
registration. The City is trying to recover about $3.75 million which we would no longer
collect on special assessments. $2.25 million is through charging the appropriate utilities
for their cost. The downside is the concerned cost of our utility fees and that is
something that we have to keep track of. The average increase in cost for each utility
is a quarter to one-half percent. We want to disclose that.
Mr. Esslinger noted that in reading Mr. Rohloff's analysis, he is questioning why only
vehicles under the weight of 8,000 pounds would be included with the fee. Wouldn't
that be the vehicles that have the least impact on the road? Mr. Rohloff explained
that it is the same concern that he has had with the fee. State statute exempts
vehicles over 8,000 pounds. This points out the imperfection with vehicle registration fee.
Finance Director Russ Van Gempel added that state statute outlines the ability of
municipalities to collect a vehicle registration fee locally. The statute defines what we
can or cannot have a municipality fee associated with.
Council Member Esslinger asked about registration fees for other vehicles.
Finance Director Van Gompel responded to Mr. Esslinger's inquiry above, noting that
the fee would apply to motor/passenger vehicles only.
Council Member Esslinger brought up the possibility of a new council in April, deciding
to get rid of the proposed fee.
City Manager Rohloff advised that this decision should not be taken lightly and council
should make a decision that should have some "staying power".
Council Member Stephenson stated he is in favor of this, stating that the council has
been wrestling with the special assessments for two decades with no progress". While
he agrees there are flaws in registration fees, he feels there are way more flaws in the
special assessments. Any solution will be imperfect. That is the nature of government.
Council Member Buelow feels in a system where everyone uses the roads, everybody
pays a little bit more. Instead of the whole cost being put on the property owner that
happens to be in front of that road. It makes sense to move forward with this relief, so
homeowners don't see these huge assessment bills that sometimes put people out of
their homes. He feels this is the best way to fund the roads we all drive on.
COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS - none
CITY MANAGER ANNOUNCEMENTS & STATEMENTS
Cooperative Purchase of 2024 Ford Explorer from Ewald's Hartford Ford LLC for Police
Department ($39,656.00)
Cooperative Purchase of 2024 Chevrolet Silverado 1500 Pickup Truck from Napleton
Chevrolet Columbus for Fire Department ($52,351.30)
Cooperative Purchase of 2024 Network Switches from Vanguard Computers, Inc. for IT
Division ($69,302.00)
Outstanding Issues
MOTION TO ADJOURN - 6:46 PM
Motion To Approve Paul Esslinger
Second Karl Buelow
AYE:Mayor Matt Mugerauer, Lynnsey Erickson, Joe Stephenson, Karl Buelow, Paul
Esslinger, LaKeisha Haase
6 - 0 Passed
SUBMITTED BY
DIANE BARTLETT
CITY CLERK
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Sarah Phillips, Museum Director
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Receipt & Filing of Minutes - Museum, Arts, and Culture Board Meeting 12.13.2023
A t t a chment sAttachments
12.13.23 MAC Board Minutes
Minutes of the December 13, 2023 Museum Board Meeting
Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901
Page 1 of 4
Minutes of the December 13, 2023 Board Meeting
(Approved at the January 10, 2024 Board Meeting.)
The December meeting of the Oshkosh Public Museum (OPM) Museum Arts and Culture (MAC)
Board was held Wednesday, December 13, 2023, in the Galena Room of the Museum. Director
Sarah Phillips called the meeting to order at 4:30 p.m.
The roll was taken by Administrative Assistant Theresa Books.
Present at Roll: Board Members Becky Matzke, Drew Mueske, Vicky Redlin, Alternates Erron
Hundt, Carrie Olson. Board Member /Council Member Joseph Stephenson arrived at 4:35
Excused: Board Member Becky Doe Brown
Also Present: Director Sarah Phillips, Assistant Director/Chief Curator Anna Cannizzo, Marketing
Coordinator Kate Stel, Curator of Education Neal Matherne, and Administrative Assistant Theresa
Books recording the Minutes
With Board Member Brown excused and Mr. Stevenson not present at Roll, Director Phillips asked
for motions to appoint Alternates Erron Hundt and Carrie Olson.
MOTION: Appoint Erin Hundt to serve in Ms. Brown’s place. (Redlin; second Matzke)
CARRIED: Yes (3) Matzke, Mueske, Redlin
MOTION: Appoint Carrie Olson to serve in Mr. Stevenson’s place. (Redlin; second Mueske)
CARRIED: Yes (4) Hundt, Matzke, Mueske, Redlin
There were no citizen statements to the Board and none were received.
Consent Agenda items included:
A. Minutes of November 8, 2023, MAC Board Meeting
B. Receipt of Unrestricted Gifts from M. Thompson ($1,000) and R. Osborn ($2,407.76)
MOTION: Approve Consent Agenda (Matzke; second Redlin)
CARRIED: Yes (5) Hundt, Matzke, Mueske, Olson, Redlin
Director Phillips then recommended a use of the above voted gifts. She asked the Board to consider
and approve a 2024 Budget Amendment to add this money to the Limited Term Employee (LTE)
line item; for both Visitor Services and the Education Assistant. She noted that there is money in the
2024 budget for these positions, however, this would help enhance that budget line.
Minutes of the December 13, 2023 Museum Board Meeting
Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901
Page 2 of 4
MOTION: Approve the amount of the gifts ($3,407.76) be added to the 2024 budget for Limited Term
Employees. (Redlin; second Olson)
CARRIED: Yes (5) Hundt, Matzke, Mueske, Olson, Redlin
Director Phillips then presented to the Board a Tiffany exhibit opportunity for 2025. The Neustadt
Collection of Tiffany Glass (The Neustadt) in New York has an extensive Tiffany Studios Collection.
Their staff are extremely well-researched in all things Tiffany. Ms. Cannizzo noted they have a
relatively new traveling exhibit called Tiffany’s Gardens in Glass that includes lamps and a few
windows. All of these have elements of nature and landscapes. The exhibit would fit beautifully in
the currently being renovated Waldwic Gallery. Ms. Stel mentioned that this would be a Midwest
debut for the exhibit as it has mainly been on the east coast and no further west than Pennsylvania.
Ms. Cannizzo noted OPM would rent it for the time period of July 19, 2025 through January 3, 2026.
The cost of exhibit rental is $50,000 with the requirement of a down payment of $20,000 when the
contract is signed and then $15,000 one month prior to the exhibit opening and $15,000 one month
after the exhibit opening. The exhibit includes all frames, display furniture, and replacement light
bulbs. Additional costs separate from the rental fee will be shipping to and from OPM which may
cost about $10,000. Also, the cost of travel for two Neustadt staff to travel to Oshkosh to help set up
the exhibit. Ms. Stel stated this will be an attractive exhibit for sponsors. However, for OPM staff to
proceed with a contract, the Board would need to approve money to cover all costs of the exhibit.
The Board discussed various details, including budget considerations, then a motion was made:
MOTION: Approve a 2024 Budget Amendment for the use of Membership Funds for the $20,000
Down Payment of The Neustadt exhibit Tiffany’s Gardens In Glass; and approve the full
amount needed for the exhibit. With the understanding that $30,000 plus will be
budgeted in the 2025 budget. (Matzke; second Mueske)
CARRIED: Yes (5) Hundt, Matzke, Mueske, Olson, Redlin
Next, Director Phillips reported that the Executive Director of The Neustadt, Lindsy Parrott, would
be pleased to travel to Oshkosh in January 2024 to see the Tiffany-designed Sawyer Home interiors.
While she is here Director Phillips and staff can glean knowledge about OPMs Tiffany collection.
Ms. Parrott is knowledgeable about Agnes Northrop, the Tiffany artist who is attributed as the
designer of the arched Wisteria window in the Sawyer Home. When talking with staff, Ms. Parrott
underscored the uniqueness of the Sawyer Home in its entire interior being designed by Tiffany.
After Board discussion and questions Director Phillips requested that the Board approve reasonable
travel and honorarium expenses from the Collections Fund for Ms. Parrott to travel to Oshkosh.
MOTION: Approve use of the Collections Fund for reasonable travel expenses and honorarium for
Ms. Parrott to travel to Oshkosh in January 2024. (Redlin; second Hundt)
CARRIED: Yes (5) Hundt, Matzke, Mueske, Olson, Redlin
Minutes of the December 13, 2023 Museum Board Meeting
Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901
Page 3 of 4
Nomination and vote for MAC Board Chair and Vice Chair was next on the agenda. Director
Phillips explained that while Attorney Lorenson is doing the final review of the MAC Board Bylaws,
she recommended to go ahead and vote for the Chair and Vice Chair because the Bylaws will not
change radically. The Board had thoroughly talked through the requirements of the two positions at
the last Board meeting and members had expressed interest in the positions.
Ms Hundt nominated Vicky Redlin to serve as Chair. (second Olson)
Ms. Olson nominated Rebecca Doe Brown to serve as Vice Chair. (second Mueske)
MOTION: Appoint Ms. Redlin to serve as Chair of the MAC Board and Ms. Brown to serve as Vice
Chair. (Olson; second Mueske)
CARRIED: Yes (5) Hundt, Matzke, Mueske, Olson, Redlin
Chair Redlin then requested the Director’s Report.
Director Phillips began with an update of the second-floor transformation. She noted that work has
begun again with crews from Berglund Construction being on-site constructing scaffolding and
shoring on the exterior of the building. Over the next two weeks, crews will demo the masonry and
install a new steel door and frame, allowing crate access directly to the second floor of the Museum.
Work on this phase of building improvements is scheduled to be completed in early January 2024.
The second floor of the Museum will be closed to the public for the duration of this project to ensure
the safety and security of visitors. Messaging and updates about the reopening of the second-floor
galleries will be communicated through the website and social media. Director Phillips then noted
that the Visitor Services staff has done an excellent job of communicating this closure to visitors and
will continue to share information that may be relevant to the visitor experience as guests arrive at
the museum.
For the education update Director Phillips turned it over to Curator of Education Neal Matherne. Dr.
Matherne began by handing out surveys that the children had filled out. The surveys were
delightful to see, with pictures drawn of the things that they enjoyed most at the Museum. It was
noted that in 2022 the Oshkosh Area School District (OASD) made it mandatory for all 3rd graders to
visit the Museum as part of their history curriculum. Thanks to OASD Superintendent Bryan Davis
and Social Studies Curriculum Coordinator Tanya Schmidt who made that happen. He then
reported that by the end of January of 2024, for the 2023-24 academic year, the OPM education
department will have hosted 47 field trip groups with a total of 951 participants. This includes 36
local and regional elementary school visits (753 participants). Dr. Matherne pointed out that for
many of the visitors, their fieldtrip to OPM could be the only opportunity to be at this Museum, or
any museum. He noted that children remember their fieldtrips, for good or bad. Therefore, OPM
staff want to make these visits fun, interesting, and enjoyable for the children as they learn
curriculum related information. Dr. Matherne noted that from a raise of hands at the beginning of
the trip on average 86% have never been to a museum. A raise of hands at the end of the visit, 100%
say they want to come back.
Minutes of the December 13, 2023 Museum Board Meeting
Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901
Page 4 of 4
Ms. Hundt asked if the lessons are intentional for the fieldtrip groups. Dr. Matherne explained that,
they are intentional. The OASC Social Studies Curriculum Coordinator works with staff to adjust the
teaching points to align with current curriculum. This includes for exhibits such as People of the
Waters and The (Menominee) Clans Figures.
Dr. Matherne then reported the OPM staff facilitated and hosted nine Family Discovery Days (FDD)
for approximately 180 participants. The Fox Valley Technical College Interior Design group came
and were amazed by the interior of the Sawyer Home. A few other groups that have visited include
4H groups, Davis Childcare, Lakeside Packaging Plus vocational group, Arc of Fond du Lac, and the
AUSA of Madison—a group of high school foreign exchange students. Additionally, in partnership
with City of Oshkosh Parks Department, OPM staff have co-facilitated six Cemetery Tours for 120
participants.
Dr. Matherne expressed that Education Assistant Kim Straus is very clever in figuring out programs,
lessons and make-n-takes to go with themes for each month. She figures out multiple activities for
each Family Discover Day so that the various age groups attending have something interesting to
do.
Chair Redlin mentioned the Oshkosh Fine Arts group has a Plein Air event happening on June 20,
2024. Artists will start the day at the Paine Art Center and Gardens. She asked if it would be ok for
the artists to have the option to come to the grounds of the OPM to paint that day. Dr. Matherne said
that’d be fine.
Director Phillips reported that the 2023 education program has had a significant impact for the
Museum. She noted that Dr. Matherne has been with OPM less than a year, yet he has done a great
job reaching out to and having these various types of groups visit the Museum. He customizes tours
for each of the groups.
Council Member Stephenson agreed with Director Phillips that Dr. Matherne is doing a great job of
working with groups and building the programs.
In closing Dr. Matherne noted that his goal is to make intangible concepts become real to visitors.
And he wants to expand the program reach to groups beyond Oshkosh, to have a regional impact.
That concluded the Director’s Report.
With no other agenda items, Chair Redlin asked for a motion to adjourn.
MOTION: Adjourn (Matzke; second Mueske)
CARRIED: Voice Vote
The meeting adjourned at 5:35 p.m.
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Lynn Lorenson, City Attorney
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-19 Consideration of Initial Resolution Regarding Taxable Industrial Development
Revenue Bond Financing for 1508 Koeller Oshkosh LLC, Project Located at 1530 South Koeller
Street. Information with respect to the job impact of the project will be available at the time of
consideration of the Initial Resolution.
B A C KGRO UN DBACKGROUND
1508 Koeller Oshkosh LLC is requesting the City of Oshkosh pass an initial resolution regarding Industrial
Development Revenue Bond Financing to support the issuance of Taxable Industrial Development
Revenue Bonds (IDRBs) to finance acquisition, remodeling, rehabilitation, and expansion of an existing
shopping mall located at 1530 South Koeller Street.
A N A L Y SI SANALYSIS
The proposed IDRBs would provide financing for the project in an amount not to exceed $10,750,000 for
acquisition and redevelopment of the shopping center located at 1530 South Koeller Street and payment
of professional fees and costs associated with the project.
Because these are being proposed as taxable bonds, there is no requirement for a public hearing;
however, Federal and state laws require that the authorization for IDRBs be done by the consideration of
an Initial Resolution and Final Resolution by the City Council. The Initial Resolution is not a commitment to
issue bonds, but merely evidences the City's "official intent" to issue bonds on behalf of the borrower
pending satisfactory negotiation of the terms of the bonds. The final resolution will be placed on the
agenda for a future meeting after negotiations for the bond issue have been completed.
Attached to this memorandum is a bond summary prepared by the requester's bond counsel which
provides additional detail.
FI SC A L I M P A CTFISCAL I M P A C T
There is no anticipated fiscal impact from the proposed borrowing. The Initial Resolution would provide
the property owner with the opportunity to secure lower interest rate bonds in support of the proposed
project. The bonds would not be general obligations of the City of Oshkosh and do not count against
the City's borrowing capacity. The City of Oshkosh would not be liable for payment of principal or interest
on the Bonds and would not have any ongoing responsibilities for monitoring or reporting with regard to
the bonds or the proposed projects. Costs incurred by the City for review by our bond counsel will be
reimbursed by the borrower.
A t t a chment sAttachments
Res 24-19
Bond Summary
Agreement re bond issuance
01/23/2024 24-19 RESOLUTION
PURPOSE: INITIAL RESOLUTION REGARDING TAXABLE INDUSTRIAL DEVELOPMENT REVENUE BOND FINANCING
FOR 1508 KOELLER OSHKOSH LLC LOCATED AT 1530 SOUTH KOELLER STREET;
INFORMATION WITH RESPECT TO THE JOB IMPACT OF THE PROJECT WILL BE AVAILABLE AT THE TIME OF
CONSIDERATION OF THE INITIAL RESOLUTION
INITIATED BY : CITY ADMINISTRATION
WHEREAS, Section 66.1103 of the Wisconsin Statutes (the “Act”) authorizes the City of Oshkosh, Wisconsin
(the “Issuer”), to authorize the issuance and sale of bonds by the Issuer to construct, equip, re-equip, acquire
by gift, lease or purchase, install, reconstruct, rebuild, rehabilitate, improve, supplement, replace, maintain,
repair, enlarge, extend or remodel industrial projects; and
WHEREAS, 1508 Koeller Oshkosh LLC, a Wisconsin limited liability company, and/or a related entity, and/or
a limited liability entity to be formed (collectively, the “Borrower”), desires to complete a project to be
owned by the Borrower consisting of financing the (i) acquisition, remodeling, rehabilitation, and expansion
of an existing shopping mall located at 1530 South Koeller Street, Oshkosh, Wisconsin and (ii) payment of
professional fees (collectively, the “Project”), all of which will contribute to the well-being of the City of
Oshkosh, Wisconsin; and
WHEREAS, the cost of the Project to be financed with bonds is presently estimated not to exceed
$10,750,000, and the amount proposed to be financed with one or more issues or series of taxable industrial
development revenue bonds issued under the Act does not exceed $10,750,000 (the “Bonds”); and
WHEREAS, it is the public interest of the Issuer to promote, attract, stimulate, rehabilitate and revitalize
commerce, industry and manufacturing, to promote the betterment of the economy of the Issuer; and
WHEREAS, the Borrower has requested that the Issuer now approve an initial resolution (the “Initial
Resolution”) providing for the financing of the Project with taxable industrial development revenue bonds in
an amount not to exceed $10,750,000; and
WHEREAS, the Issuer is a municipality organized and existing under and pursuant to the laws of the State of
Wisconsin, and is authorized to enter into revenue agreements with eligible participants to issue taxable
industrial development revenue bonds with respect to the Project whereby eligible participants agree to
cause said Project to be constructed and to pay the Issuer an amount of funds sufficient to provide for the
prompt payment when due of the principal and interest on said taxable industrial development revenue
bonds; and
WHEREAS, the Issuer is a municipality organized and existing under and pursuant to the laws of the State of
Wisconsin, and is authorized to enter into revenue agreements with eligible participants to issue taxable
industrial development revenue bonds with respect to the Project whereby eligible participants agree to
cause said Project to be constructed and to pay the Issuer an amount of funds sufficient to provide for the
prompt payment when due of the principal and interest on said taxable industrial development revenue
bonds; and
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh as follows:
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh as follows:
1. The form, terms and provisions of the Memorandum of Agreement attached hereto as Exhibit A are
hereby approved. The City Manager of the Issuer is hereby authorized to execute, and the City Clerk of the
Issuer is hereby authorized to attest and to affix the official seal of the Issuer to, and to deliver a
Memorandum of Agreement with the Borrower in substantially the same form as the attached
Memorandum of Agreement, any changes in the execution copy being approved by their signatures,
which Memorandum of Agreement is hereby made a part of this Initial Resolution.
2. Based upon representations of the Borrower, it is the finding and determination of the City Council that
the Project is a qualified “project” within the meaning of Section 66.1103(2)(k)(20) of the Act and that the
Borrower is an “eligible participant” within the meaning of the Act. The Issuer intends to issue taxable
industrial development revenue bonds in one or more series (the “Bond(s)”), in an amount not to exceed
$10,750,000 in order to finance costs of the Project, upon the terms and conditions set forth in the
Memorandum of Agreement.
3. The aforesaid plan of financing contemplates, and is conditioned upon, the following:
(a) The Bonds shall never constitute an indebtedness of the Issuer within the meaning of any state
constitutional provision or statutory limitation;
(b) The Bonds shall not constitute or give rise to a pecuniary liability of the Issuer or a charge against its
general credit or taxing powers, including but not limited to:
1. Liability for failure to investigate or negligence in the investigation of the financial position or prospects of
the Borrower, a user of the Project or any other person or for failure to consider, or negligence concerning,
the adequacy of terms of, or collateral security for, the Bonds or any related agreement to protect interests
of holders of the Bonds; and
2. Any liability in connection with the issuance or sale of the Bonds, for representations made, or for the
performance of the obligation of any person who is a party to a related transaction or agreement except as
specifically provided in the Act or by an express provision of the Bonds or a related written agreement to
which the Issuer is a party;
(c) The Project shall be subject to property taxation as contemplated by the Act in the same amount
and to the same extent as though the Project were not financed with taxable industrial development
revenue bonds;
(d) The Project is an eligible project under Section 66.1103(2)(k)(20) of the Act and falls under the
interstate commercial use category of the City’s 2040 Comprehensive Plan;
(e) The Borrower shall find a purchaser for all of the Bonds; and
(f) The City’s out-of-pocket costs, including but not limited to legal fees and Trustee’s fees, in
connection with the issuance and sale of the Bonds shall be paid by the Borrower.
4. The aforesaid plan of financing shall not be legally binding upon the Issuer nor be finally implemented
unless and until:
(a) The terms and provisions of the same are authorized and approved by a further resolution of the
City Council which shall be solely within the discretion of the City Council;
(b) The City Clerk shall cause notice of adoption of this Initial Resolution, in the form attached hereto
as Exhibit B, to be published once in a newspaper of general circulation in the City of Oshkosh, and the
electors of the City of Oshkosh shall have been given the opportunity to petition for a referendum on the
matter of the aforesaid Bond issue, all as required by law;
(c) Either no such petition shall be timely filed or such petition shall have been filed and said
referendum shall have approved the Bond issue;
(d) The City Clerk shall have received an employment impact estimate issued under Section 238.11 of
the Wisconsin Statutes;
(e) All documents required to consummate the financing have been duly authorized and delivered;
(f) The Issuer and the Borrower have resolved all land use and special use issues with respect to the
affected property and the Project; and
(g) All provisions of the Act shall have been satisfied.
5. Pursuant to the Act, all requirements that the Project be subject to the contracting requirements
contained in Section 66.1103 are waived, the Borrower having represented that it is able to negotiate
satisfactory arrangements for completing the Project and that the Issuer’s interests are not prejudiced
thereby.
6. The City Clerk is directed, following adoption of this Initial Resolution (i) to publish notice of such
adoption not less than one time in the official newspaper of the City of Oshkosh, Wisconsin, such notice to
be in substantially the form attached hereto as Exhibit B and (ii) to file a copy of this Initial Resolution,
together with a statement indicating the date the Notice to Electors was published, with the Wisconsin
Economic Development Corporation within twenty (20) days following the date of publication of such
notice.
Passed and adopted at a regular meeting of the City Council of the City of Oshkosh, Wisconsin this 23rd day
of January, 2024.
HB: 4853-3614-6327.1
Summary
Request for City of Oshkosh, Wisconsin to Serve as Conduit Issuer
for
Not to Exceed $10,750,000 Taxable Industrial Development Revenue Bonds
to Benefit
1508 Koeller Oshkosh LLC Project
This will summarize the request of 1508 Koeller Oshkosh LLC, a Wisconsin limited liability
company, and/or a related entity, and/or a limited liability entity to be formed (collectively, the
“Borrower”), asking that the City of Oshkosh, Wisconsin (the “City”) consider an Initial Resolution
to benefit the Borrower through the conduit issuance of taxable industrial development revenue
bonds (“IRBs”) pursuant to Section 66.1103 of the Wisconsin Statutes (the “Act”) to finance a
project located in the City consisting of financing the (i) acquisition, remodeling, rehabilitation, and
expansion of an existing shopping mall located at 1530 South Koeller Street, Oshkosh, Wisconsin
and (ii) payment of professional fees (collectively, the “Project”). In an IRB transaction, a state or
local governmental entity issues bonds and loans the proceeds from the sale of the bonds to a
private entity for an authorized project. In Wisconsin, cities, villages and towns, as well as duly
constituted redevelopment authorities and community development authorities may issue IRBs.
These IRBs are municipal bonds; however, they are not general obligations of the City . If
the City agrees to issue bonds to benefit the proposed Project:
1. The City will not be liable for payment of the principal and interest on the bonds;
2. The City will not have ongoing responsibilities of monitoring or reporting with
regard to the bonds or the Project.
3. The bonds do not count against the City’s borrowing capacity. The City will not levy
a tax for payment of the bonds.
The City acts strictly as a conduit, which enables the Borrower to borrow at a lower rate of
interest.
Initial Resolution
Companies considering IRB financing must obtain an Initial Resolution from the
municipality in which the Project being financed is located in order to preserve the option to use
IRBs. The Initial Resolution is preliminary approval only and is non-binding as to the City or the
Borrower but is required by the Act.
The Borrower will benefit from the bond financing by owning and/or using the bond
financed-facilities and will enjoy a lower interest rate as a result of using a bond structure. A lending
institution will directly purchase the bonds. The lender for the bonds will look solely to the
Borrower for repayment. Bondholders will not look to the City for payment. The City will assign
all of its rights, liability and responsibilities under the bonds to the lender as the bondholder. The
Borrower will be fully responsible for repaying the loan and must make the arrangements with the
lender for the payment on the bonds. If the Borrower is not able to meet its payment obligations,
HB: 4853-3614-6327.1
the lender will realize on its collateral and enforce its rights against the Borrower. The City is not
liable for payment.
The foregoing is just a brief discussion of taxable industrial development revenue bond
financing. By issuing the bonds, the City will give the Borrower an interest rate benefit. It must be
emphasized that the City will not be liable in any way on the bonds; the bonds are special, limited
obligations of the City.
The Borrower respectfully asks that the City Council consider the Initial Resolution at its
meeting on January 23, 2024. For agenda purposes, the City should please describe the Initial
Resolution as follows:
“Consideration of Initial Resolution Regarding Taxable Industrial Development Revenue Bond Financing for
1508 Koeller Oshkosh LLC Project Located at 1530 South Koeller Street. Information with respect to the job impact of
the project will be available at the time of consideration of the Initial Resolution.”
Someone from the Borrower will attend the City Council meeting on January 23, 2024 to
answer any questions.
HB: 4873-5485-1991.1
MEMORANDUM OF AGREEMENT
THIS MEMORANDUM OF AGREEMENT (the “Agreement”) is between the CITY OF
OSHKOSH, WISCONSIN (the “Issuer”) and 1508 KOELLER OSHKOSH LLC, a Wisconsin limited
company, and/or a related entity, and/or a limited liability entity to be formed (collectively, the
“Borrower”).
1. Preliminary Statement. Among the matters of mutual inducement which have
resulted in this Agreement are the following:
(a) The Borrower wishes to finance all or a portion of the costs of the project
more completely described in the Issuer’s Resolution No. 2024 - ___ (the “Resolution”),
to be located in the City of Oshkosh, Wisconsin and to be owned and operated by the
Borrower or its affiliate or its designee (the “Project”). The Borrower requests that the
Issuer issue its taxable industrial development revenue bonds in an aggregate principal
amount not to exceed $10,750,000 (the “Bonds”), to finance all or a portion of the costs
of the Project pursuant to the provisions of the laws of the State of Wisconsin.
(b) The Bonds shall be special, limited obligations of the Issuer payable solely
and only out of the revenues and receipts and other amounts received by or on behalf of
the Issuer, pursuant to a loan agreement, lease agreement or other financing agreement
between the Issuer and the Borrower or its affiliate or designee. The Bonds and the
interest thereon shall not constitute an indebtedness or a loan of credit of the Issuer, the
State of Wisconsin or any political subdivision thereof, within the meaning of any
constitutional or statutory provisions, and no owner or holder of any such revenue bonds
shall have the right to compel any exercise of the taxing power of the Issuer, the State of
Wisconsin or any political subdivision thereof to pay the principal of, premium, if any, or
interest on the Bonds.
(c) Subject to due compliance with all requirements of law and the provisions
set forth in the Initial Resolution, the Issuer, by virtue of such authority as may now or
hereafter be conferred, subject to receipt of adequate assurance from the Borrower or its
affiliate or designee that there are one or more purchasers for the Bonds, will issue and
sell the Bonds in an aggregate principal amount not to exceed a total of $10,750,000, to
pay all or a portion of the costs of the Project.
2. Undertakings on the Part of the Issuer. Subject to the conditions above stated, the
Issuer hereby agrees as follows:
(a) Upon final determination of the details of the financing and provided that,
on or before August 1, 2024, the Issuer and the Borrower shall have agreed to mutually
acceptable terms for the Bonds and the contracts, agreement and proceedings related
thereto, including but not limited to an agreement for the sale of the Bonds, the Issuer
will use all reasonable efforts to take the further steps necessary to authorize the issuance
and sale of the Bonds in an amount not to exceed an aggregate principal amount of
$10,750,000, pursuant to the laws of the State of Wisconsin as then in effect.
-2-
HB: 4873-5485-1991.1
(b) It will enter into a loan agreement, lease agreement or other financing
agreement with the Borrower or its affiliate or designee, whereby the Borrower or its
affiliate or designee will pay to, or on behalf of, the Issuer such sums as shall be
sufficient to pay when due the principal of and interest and redemption premium, if any,
on the Bonds as and when the same shall become due and payable.
(c) It will take such further action and adopt such further proceedings as may be
required to implement the aforesaid undertakings or as it may deem appropriate in
pursuance thereof.
3. Undertakings on the Part of the Borrower. Subject to the conditions above stated,
the Borrower hereby agrees as follows:
(a) It will use all reasonable efforts to find one or more purchasers for the total
amount of Bonds prior to requesting any further approval by the Issuer for such issue.
(b) Contemporaneously with the delivery of the Bonds it or its affiliate or
designee will enter into a loan agreement, lease agreement or other financing agreement
or such other instrument, with the Issuer, under the terms of which the Borrower or its
affiliate or designee will obligate itself to pay to or on behalf of the Issuer sums sufficient
in the aggregate to pay the principal of and interest and redemption premium, if any, on
the Bonds as and when the same shall become due and payable.
(c) It, or its affiliate or designee, will pay all fees, costs and expenses related to
the issuance of the Bonds and will pay directly to the Issuer the Issuer’s fees and
expenses (including, without limitation the fees and expenses of its counsel) in
connection with the issuance of the Bonds.
(d) It will take such further action and adopt such further proceedings as may be
required to implement the aforesaid undertakings or as it may deem appropriate in
pursuance thereof.
4. General Provisions. (a) All commitments of the Issuer under paragraph 2 hereof
and of the Borrower under paragraph 3 hereof are subject to the conditions that on or before
August 1, 2024 (or such other date as shall be mutually satisfactory to the Issuer and the
Borrower), the Issuer and the Borrower shall have agreed to mutually acceptable terms and
conditions of the loan agreement, lease agreement or other financing agreement or other
instrument referred to in paragraphs 2 and 3 above and of the Bonds and other instruments or
proceedings relating to the Bonds.
(b) If the events set forth in (a) of this paragraph do not take place within the time set
forth or any extension thereof and the Bonds in an amount of approximately the amount stated
above are not sold within such time, the Borrower agrees that it will reimburse the Issuer for all
reasonable and necessary direct out-of-pocket expenses which the Issuer and its special counsel
may incur at the request of the Borrower arising from the execution of this Agreement and the
-3-
HB: 4873-5485-1991.1
performance by the Issuer of its obligations hereunder, and this Agreement shall thereupon
terminate.
IN WITNESS WHEREOF, the parties hereto have entered into this agreement by their
officers thereunto duly authorized as of the 23rd day of January, 2024.
CITY OF OSHKOSH, WISCONSIN
By _______________________________
Mark A. Rohloff, City Manager
[SEAL]
ATTEST:
______________________________
Diane Bartlett, City Clerk
______________________________
Lynn A. Lorenson, City Attorney
1508 KOELLER OSHKOSH LLC
By _______________________________
Its ____________________________
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Sarah Phillips, Museum Director
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-20 Approve Budget Amendment to Use Financial Gifts Received by Oshkosh Public
Museum
B A C KGRO UN DBACKGROUND
The Oshkosh Public Museum received two distinct unrestricted gifts in the amounts of $1,000 and
$2,407.76 at year-end 2023.
A N A L Y SI SANALYSIS
The Museum Board gratefully received the gifts and voted that these two gifts be used to strengthen the
Museum's Limited Term Employee (LTE) budget line for 2024.
FI SC A L I M P A CTFISCAL I M P A C T
The $3,407.76 will make additional room in the 2024 Museum Operating budget for needed staffing. No
additional tax levy money is being requested.
REC O M M E N D A TI ONRECOMMENDATION
It is recommended that a Budget Amendment be approved, adding $3,407.76 to the Museum
Operating Budget Expense line 0241-1070-6103-00000, Revenue line 0241-1070-5299-00227 from 0227-1070-
7470-00000.
A t t a chment sAttachments
Res 24-20
01/23/2024 24-20 RESOLUTION
PURPOSE: APPROVE BUDGET AMENDMENT TO USE FINANCIAL GIFTS RECEIVED BY OPM
INITIATED BY : OSHKOSH PUBLIC MUSEUM
WHEREAS, the Common Council has adopted the 2024 Operating Budget, which is on file in the Office of
the City Clerk and available for public inspection; and
WHEREAS, the Oshkosh Public Museum received two distinct unrestricted gifts of one thousand dollars
($1,000) and two thousand four hundred seven dollars seventy-six cents ($2,407.76) at year end 2023; and
WHEREAS, the Oshkosh Public Museum voted that these two gifts be used to strengthen the Limited Term
Employee (LTE) budget line for 2024; and
WHEREAS, an amendment to the Museum Operating Budget within the 2024 Operating Budget is
necessary.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2024 Operating
Budget, on file in the City Clerk's Office, is hereby amended to reflect the gift of three thousand four
hundred seven dollars and seventy-six cents ($3,407.76) within the Museum Operating Budget Expense line
0241-1070-6103-00000, Revenue line 0241-1070-5299-00227 from 0227-1070-7470-00000.
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Justin Gierach, Engineering Division Manager/City Engineer
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-21 Approve CIP Amendment and Award Bid for Public Works Contract No. 24-06 to Jim
Fischer, Inc. for Concrete Sidewalk (New and Rehabilitation) ($1,567,645.50)
B A C KGRO UN DBACKGROUND
The purpose of this Project is to repair existing sidewalks, driveway aprons, and handicap ramps; install
new sidewalks; and complete street or sidewalk repairs at Water Utility excavations. The approximate
boundary of the neighborhoods for sidewalk repair is Lake Butte des Morts/Fox River on the north/east,
Highway 41 on the west, and Witzel Avenue on the south.
The cost to remove and replace one (5' x 5') sidewalk square slightly decreased from 2023, but has more
than doubled in the last seven (7) years with the largest single increase being 2022 to 2023 at over thirty-
four percent (34%). The attached chart shows the increase over the last seven (7) years.
A N A L Y SI SANALYSIS
Engineering staff reviewed three (3) bids. The low bid was received from Jim Fischer, Inc. of Appleton,
Wisconsin. The total bid is $1,567,645.50.
FI SC A L I M P A CTFISCAL I M P A C T
Funding for a portion of the sidewalk rehabilitation portion of the Project is in the Sidewalk Section of the
2024 Capital Improvement Program (CIP) (Account No. 03210410-6806-04006/Contract Control-Sidewalk-
Annual -- Concrete Sidewalks). Funding for a portion of the Water Utility patches is included in the 2024
Water Utility Operating Budget (Account No. 05411867-6417-08673/Water Distribution Maintenance-3rd
Party Contracted Service-Maint-Mains and 05411867-6417-08675/Water Distribution Maintenance-3rd
Party Contracted Service-Maint-Services). Additional funding for the remaining sidewalk rehabilitation
portion of this Project is available from CIP Projects which have come in under budget:
$200,000 will be transferred from Account No. 03210410-6801-04205 (Contract Control-Paving-22-05 E
Lincoln & Rosalia St Recons) to Account No. 03210410-6806-04006/Contract Control-Sidewalk-Annual -
- Concrete Sidewalks.
Following is a summary of the available funds (after the transfers) and the estimated total construction
cost, including ancillary costs such as engineering fees, landfill tipping fees, construction materials testing
fees, and other construction-related expenses. Property owners are invoiced for the cost of sidewalk and
driveway apron repairs abutting their property.
CIP Section CIP Funds
Budgeted/Transferred
Estimated Total
Construction Cost
CIP - Sidewalk $1,400,000 $1,364,846
Water Utility Operating (See Note 1) $364,102 $364,102
Totals $1,564,102 $1,728,948
Note 1: Water Utility Operating Budget includes $1,559,000 for maintenance of Mains and Services. That
budget amount includes the cost for these concrete repairs among other maintenance costs.
REC O M M E N D A TI ONRECOMMENDATION
I recommend award to the low bidder, Jim Fischer, Inc, in the amount of $1,567,645.50 and the transfer of
CIP funds.
A t t a chment sAttachments
Res 24-21
24-06 Cost Comparison
24-06 bid tab
01/23/2024 24-21 RESOLUTION
PURPOSE: APPROVE CIP AMENDMENT AND AWARD BID FOR PUBLIC WORKS CONTRACT NO. 24-06 CONCRETE
SIDEWALK (NEW AND REHABILITATION) TO JIM FISCHER, INC. ($1,567,645.50)
INITIATED BY : DEPARTMENT OF PUBLIC WORKS
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Concrete Sidewalk (New and
Rehabilitation); and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most
advantageous bid:
Jim Fischer, Inc.
2605 South Casloma Drive
Appleton, WI 54903
Total Bid: $1,567,645.50
WHEREAS, the Common Council has adopted the 2024 Capital Improvement Program and Budget, which
is on file in the Office of the City Clerk and available for public inspection; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Program Budget to add additional
funding for this purpose.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2024 Capital
Improvements Budget, on file in the City Clerk’s Office, is hereby amended as follows:
Transfer $200,000 from Account No. 03210410-6801-04205 (Contract Control-Paving-22-05 E Lincoln & Rosalia
St Recons) to Account No. 03210410-6806-04006 (Contract Control-Sidewalk-Annual – Concrete Sidewalks).
BE IT FURTHER RESOLVED that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all according to
plans, specifications, and bid on file. Money for this purpose is hereby appropriated from:
Account Nos. 03210410-6806-04006 Contract Control-Sidewalk-Annual –
Concrete Sidewalks
05411867-6417-08673 Water Distribution Maintenance-3rd
Party Contracted Service-Maint-Mains
05411867-6417-08675 Water Distribution Maintenance-3rd
Party Contracted Service-Maint-Services
$136.00
$176.00
$215.00 $217.50
$208.75
$217.50
$291.90
$276.28
$0.00
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
$350.00
2017 2018 2019 2020 2021 2022 2023 2024
Cost per Sidewalk Square (5'x5')
Contract 24-06 - Concrete Sidewalk (New and Rehabilitation) (#8897104)
Owner: Oshkosh WI, City of
Solicitor: Oshkosh WI, City of
Bid Opening: 01/15/2024 11:00 AM CST
Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension
Section 1 $1,567,645.50 $1,672,070.00
1011
Clearing; complete as
specified Inch Diameter 8.00 $10.00 $80.00 $20.00 $160.00
1021
Grubbing; complete as
specified Inch Diameter 8.00 $10.00 $80.00 $20.00 $160.00
1120
Removing concrete and
asphalt sidewalk and
driveway; complete as
specified Square Feet 87,750.00 $2.07 $181,642.50 $2.00 $175,500.00
1308
7" concrete pavement
removal and replacement;
including sawing;
pavement ties; dowel
bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Square Yards 1,200.00 $100.00 $120,000.00 $95.00 $114,000.00
1309
7" concrete pavement
HES removal and
replacement; including
sawing; pavement ties;
dowel bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Square Yards 750.00 $100.00 $75,000.00 $100.00 $75,000.00
1318
8" concrete pavement
removal and replacement;
including sawing;
pavement ties; dowel
bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Square Yards 450.00 $105.00 $47,250.00 $97.00 $43,650.00
Jim Fischer, Inc.Al Dix Concrete Inc
2605 South Casloma Drive
Appleton, WI 54903
C:\Users\tracyt\Downloads\BidWorksheet_8897104_Eval Page 1 of 8 1/15/2024
Contract 24-06 - Concrete Sidewalk (New and Rehabilitation) (#8897104)
Owner: Oshkosh WI, City of
Solicitor: Oshkosh WI, City of
Bid Opening: 01/15/2024 11:00 AM CST
Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension
Jim Fischer, Inc.Al Dix Concrete Inc
2605 South Casloma Drive
Appleton, WI 54903
1328
9" concrete pavement
removal and replacement;
including sawing;
pavement ties; dowel
bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Square Yards 550.00 $110.00 $60,500.00 $105.00 $57,750.00
1329
9" concrete pavement
HES removal and
replacement; including
sawing; pavement ties;
dowel bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Square Yards 300.00 $110.00 $33,000.00 $100.00 $30,000.00
1360
Adjust manholes and
inlets; complete as
specified Each 10.00 $400.00 $4,000.00 $400.00 $4,000.00
1370
Turf restoration;
complete as specified Square Yards 300.00 $8.50 $2,550.00 $10.00 $3,000.00
1372
Restore gravel
driveway/apron;
complete as specified Square Yards 150.00 $15.00 $2,250.00 $15.00 $2,250.00
1380
Cold weather covering
(concrete pavement) -
single visquine; complete
as specified Square Yards 100.00 $0.01 $1.00 $5.00 $500.00
1382
Cold weather covering
(concrete pavement) -
double visquine;
complete as specified Square Yards 100.00 $0.01 $1.00 $5.00 $500.00
1384
Cold weather covering
(concrete pavement) -
double visquine with 6"
hay; complete as
specified Square Yards 100.00 $0.01 $1.00 $10.00 $1,000.00
C:\Users\tracyt\Downloads\BidWorksheet_8897104_Eval Page 2 of 8 1/15/2024
Contract 24-06 - Concrete Sidewalk (New and Rehabilitation) (#8897104)
Owner: Oshkosh WI, City of
Solicitor: Oshkosh WI, City of
Bid Opening: 01/15/2024 11:00 AM CST
Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension
Jim Fischer, Inc.Al Dix Concrete Inc
2605 South Casloma Drive
Appleton, WI 54903
1390
Up-charge for late season
cold weather concrete
pavement; complete as
specified Cubic Yards 250.00 $10.00 $2,500.00 $15.00 $3,750.00
1410
12" radius curb with 6"
CABC and grading;
complete as specified Linear Feet 250.00 $25.00 $6,250.00 $20.00 $5,000.00
1428
18" concrete curb and
gutter removal and
replacement; including
sawing; pavement ties;
dowel bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Linear Feet 250.00 $75.00 $18,750.00 $80.00 $20,000.00
1438
24" concrete curb and
gutter removal and
replacement; including
sawing; pavement ties;
dowel bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Linear Feet 250.00 $75.00 $18,750.00 $80.00 $20,000.00
1448
30" concrete curb and
gutter removal and
replacement; including
sawing; pavement ties;
dowel bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Linear Feet 500.00 $75.00 $37,500.00 $80.00 $40,000.00
1460
Sidewalk curb; complete
as specified Linear Feet 50.00 $75.00 $3,750.00 $80.00 $4,000.00
1500
4" concrete sidewalk with
3" CABC and grading;
complete as specified Square Feet 70,000.00 $7.77 $543,900.00 $8.50 $595,000.00
C:\Users\tracyt\Downloads\BidWorksheet_8897104_Eval Page 3 of 8 1/15/2024
Contract 24-06 - Concrete Sidewalk (New and Rehabilitation) (#8897104)
Owner: Oshkosh WI, City of
Solicitor: Oshkosh WI, City of
Bid Opening: 01/15/2024 11:00 AM CST
Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension
Jim Fischer, Inc.Al Dix Concrete Inc
2605 South Casloma Drive
Appleton, WI 54903
1502
4" concrete sidewalk with
3" CABC and grading;
water dept. locations;
complete as specified Square Feet 4,850.00 $9.00 $43,650.00 $11.00 $53,350.00
1510
6" concrete sidewalk/
driveway/ramp with 3"
CABC and grading;
complete as specified Square Feet 20,000.00 $8.70 $174,000.00 $9.50 $190,000.00
1512
6" concrete sidewalk/
driveway/ramp with 3"
CABC and grading; water
dept. locations; complete
as specified Square Feet 1,750.00 $9.70 $16,975.00 $12.00 $21,000.00
1520
8" concrete sidewalk/
driveway/ramp with 3"
CABC and grading;
complete as specified Square Feet 2,500.00 $10.77 $26,925.00 $11.00 $27,500.00
1540
Curb ramp detectable
warning field
(natural/non-painted);
complete as specified Square Feet 600.00 $35.00 $21,000.00 $40.00 $24,000.00
1560
Drilled No. 4 sidewalk tie
bars - deformed; epoxy-
coated; complete as
specified Each 12,000.00 $7.57 $90,840.00 $10.00 $120,000.00
1700
Sawing existing
pavement; complete as
specified Linear Feet 250.00 $6.00 $1,500.00 $4.00 $1,000.00
1915
5" asphaltic surface MT
with 6" CABC and
grading; complete as
specified Square Yards 250.00 $70.00 $17,500.00 $80.00 $20,000.00
1916
4" asphaltic surface LT
with 6" CABC and
grading; complete as
specified Square Yards 250.00 $70.00 $17,500.00 $80.00 $20,000.00
Bid Total:$1,567,645.50 $1,672,070.00
C:\Users\tracyt\Downloads\BidWorksheet_8897104_Eval Page 4 of 8 1/15/2024
Contract 24-06 - Concrete Sidewalk (New and Rehabilitation) (#8897104)
Owner: Oshkosh WI, City of
Solicitor: Oshkosh WI, City of
Bid Opening: 01/15/2024 11:00 AM CST
Section Title Item Code Item Description UofM Quantity
Section 1
1011
Clearing; complete as
specified Inch Diameter 8.00
1021
Grubbing; complete as
specified Inch Diameter 8.00
1120
Removing concrete and
asphalt sidewalk and
driveway; complete as
specified Square Feet 87,750.00
1308
7" concrete pavement
removal and replacement;
including sawing;
pavement ties; dowel
bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Square Yards 1,200.00
1309
7" concrete pavement
HES removal and
replacement; including
sawing; pavement ties;
dowel bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Square Yards 750.00
1318
8" concrete pavement
removal and replacement;
including sawing;
pavement ties; dowel
bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Square Yards 450.00
Unit Price Extension
$1,826,790.32
$23.02 $184.16
$23.02 $184.16
$2.36 $207,090.00
$100.00 $120,000.00
$103.00 $77,250.00
$105.00 $47,250.00
LaLonde Contractors, Inc.
C:\Users\tracyt\Downloads\BidWorksheet_8897104_Eval Page 5 of 8 1/15/2024
Contract 24-06 - Concrete Sidewalk (New and Rehabilitation) (#8897104)
Owner: Oshkosh WI, City of
Solicitor: Oshkosh WI, City of
Bid Opening: 01/15/2024 11:00 AM CST
Section Title Item Code Item Description UofM Quantity
1328
9" concrete pavement
removal and replacement;
including sawing;
pavement ties; dowel
bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Square Yards 550.00
1329
9" concrete pavement
HES removal and
replacement; including
sawing; pavement ties;
dowel bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Square Yards 300.00
1360
Adjust manholes and
inlets; complete as
specified Each 10.00
1370
Turf restoration;
complete as specified Square Yards 300.00
1372
Restore gravel
driveway/apron;
complete as specified Square Yards 150.00
1380
Cold weather covering
(concrete pavement) -
single visquine; complete
as specified Square Yards 100.00
1382
Cold weather covering
(concrete pavement) -
double visquine;
complete as specified Square Yards 100.00
1384
Cold weather covering
(concrete pavement) -
double visquine with 6"
hay; complete as
specified Square Yards 100.00
Unit Price Extension
LaLonde Contractors, Inc.
$112.00 $61,600.00
$115.00 $34,500.00
$450.00 $4,500.00
$8.00 $2,400.00
$9.45 $1,417.50
$2.00 $200.00
$0.01 $1.00
$0.01 $1.00
C:\Users\tracyt\Downloads\BidWorksheet_8897104_Eval Page 6 of 8 1/15/2024
Contract 24-06 - Concrete Sidewalk (New and Rehabilitation) (#8897104)
Owner: Oshkosh WI, City of
Solicitor: Oshkosh WI, City of
Bid Opening: 01/15/2024 11:00 AM CST
Section Title Item Code Item Description UofM Quantity
1390
Up-charge for late season
cold weather concrete
pavement; complete as
specified Cubic Yards 250.00
1410
12" radius curb with 6"
CABC and grading;
complete as specified Linear Feet 250.00
1428
18" concrete curb and
gutter removal and
replacement; including
sawing; pavement ties;
dowel bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Linear Feet 250.00
1438
24" concrete curb and
gutter removal and
replacement; including
sawing; pavement ties;
dowel bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Linear Feet 250.00
1448
30" concrete curb and
gutter removal and
replacement; including
sawing; pavement ties;
dowel bars; bond breaker;
integral curb and fine
grading; turf restoration;
and traffic control;
complete as specified Linear Feet 500.00
1460
Sidewalk curb; complete
as specified Linear Feet 50.00
1500
4" concrete sidewalk with
3" CABC and grading;
complete as specified Square Feet 70,000.00
Unit Price Extension
LaLonde Contractors, Inc.
$15.00 $3,750.00
$27.00 $6,750.00
$84.00 $21,000.00
$89.00 $22,250.00
$86.00 $43,000.00
$68.00 $3,400.00
$9.62 $673,400.00
C:\Users\tracyt\Downloads\BidWorksheet_8897104_Eval Page 7 of 8 1/15/2024
Contract 24-06 - Concrete Sidewalk (New and Rehabilitation) (#8897104)
Owner: Oshkosh WI, City of
Solicitor: Oshkosh WI, City of
Bid Opening: 01/15/2024 11:00 AM CST
Section Title Item Code Item Description UofM Quantity
1502
4" concrete sidewalk with
3" CABC and grading;
water dept. locations;
complete as specified Square Feet 4,850.00
1510
6" concrete sidewalk/
driveway/ramp with 3"
CABC and grading;
complete as specified Square Feet 20,000.00
1512
6" concrete sidewalk/
driveway/ramp with 3"
CABC and grading; water
dept. locations; complete
as specified Square Feet 1,750.00
1520
8" concrete sidewalk/
driveway/ramp with 3"
CABC and grading;
complete as specified Square Feet 2,500.00
1540
Curb ramp detectable
warning field
(natural/non-painted);
complete as specified Square Feet 600.00
1560
Drilled No. 4 sidewalk tie
bars - deformed; epoxy-
coated; complete as
specified Each 12,000.00
1700
Sawing existing
pavement; complete as
specified Linear Feet 250.00
1915
5" asphaltic surface MT
with 6" CABC and
grading; complete as
specified Square Yards 250.00
1916
4" asphaltic surface LT
with 6" CABC and
grading; complete as
specified Square Yards 250.00
Bid Total:
Unit Price Extension
LaLonde Contractors, Inc.
$10.50 $50,925.00
$11.00 $220,000.00
$14.00 $24,500.00
$14.50 $36,250.00
$36.00 $21,600.00
$8.40 $100,800.00
$5.35 $1,337.50
$85.00 $21,250.00
$80.00 $20,000.00
$1,826,790.32
C:\Users\tracyt\Downloads\BidWorksheet_8897104_Eval Page 8 of 8 1/15/2024
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Steven M. Gohde, Assistant Director of Public Works/Utilities General Manager
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-22 Approve Amendment No. 1 to Professional Services Agreement with Jacobs
Engineering Group, Inc. (Jacobs) for 2023 Water Utility Technical Services (+$50,000)
B A C KGRO UN DBACKGROUND
The 2023 Water Utility Technical Services Project included Task 2 -- Raw Water Intakes Planning. Under this
task, Jacobs was retained to assist the City of Oshkosh (City) with a variety of technical planning related
to cleaning and inspecting the City's raw water intakes and transmission mains. Because the raw water
intakes had not been fully inspected in several years, the City conducted a pre-cleaning inspection
review to determine current conditions and to gather information needed to retain a specialty
contractor. During this inspection, the 60" intake pipe at the inlet crib was found to be about 50% full of
accumulated sediment. To mitigate the potential of a frazil ice blockage this winter, the City declared
the intake cleaning an emergency project and accelerated cleaning preparations.
While updating the Wisconsin Department of Natural Resources (WDNR) about the emergency situation,
the WDNR Waterway Program staff identified new requirements for the City to fulfill to obtain a Chapter
30 permit for cleaning the raw water pipelines. These new requirements included investigating other
methods, besides pipeline flushing, to clean the lines; preparing calculations to estimate the lakebed
area and surface impacts of flushed pipeline sediments; and collecting and analyzing samples of Lake
Winnebago sediment and lake sediment accumulated in the 60" intake.
A N A L Y SI SANALYSIS
Since late May, Jacobs has provided technical service differing from the original Task 2 scope to assist
with preparation to address the emergency situation and to respond to the WDNR's requests for
additional information. These services include:
Preparing the Raw Water Diversion Vault Retrofit Engineering Report and construction drawing for
review and approval by the WDNR Drinking Water Program;
Assisting the City with procurement of Diversion Vault access hatches and retaining R Industries, LLC,
to complete the vault modifications;
Completing WDNR-requested hydraulic and sediment transport analyses associated with pipeline
flushing water discharge;
Reviewing 2002 Pretreatment Basin sediment data and assisting City and AECOM with current
sediment sampling efforts;
Identifying materials to repair chloramine solution lines and assisting the City with their procurement;
Identifying and meeting with potential local dredging contractor to discuss intakes cleaning project
and assisting them in development of rough order of magnitude estimates for pipeline dredging and
sediment dewatering services required by the WDNR;
Evaluating pipeline flushing quotes and dredging estimates to compare costs for cleaning 400 linear
feet of the 60" intake and for cleaning 6,890 linear feet of intake and transmission main pipelines and,
based on the quotes and estimates, preparing a comparison of potential risks to the City
associated with each cleaning method;
Using the City's sanitary sewer collection system model to determine if discharging Water Filtration
Plant backwash recovery basin flows to the collection system would excessively surcharge sewers
and lead to basement backup if raining;
Assisting with retaining Northern Divers USA, LLC to provide diving services for lakebed and pipeline
sediment sampling, confirming with WDNR sample analysis plan based on collected sample
characteristics, peer reviewing sample analysis results from AECOM, and confirming previously-
estimated sediment transport conditions during cleaning;
Preparing the Chapter 30 Permit application and supporting documentation for cleaning the
intakes;
Preparing the Wisconsin Pollutant Discharge Elimination System permit application and supporting
documentation for cleaning the intakes; and
Facilitating the meetings and continuing communication with the City, the WDNR, and pipeline
cleaning contractors to prepare for intakes cleaning and developing responses to questions from
the WDNR Water Program.
FI SC A L I M P A CTFISCAL I M P A C T
This cost of this proposed contract amendment is for $50,000. This will raise the total agreement amount
to $174,810. Funding is available for this contract amendment in CIP Account #03221810-7206-
64110/Water Capital Fund-Capital Construction-WFP -- Infrastrc Imprvmt.
REC O M M E N D A TI ONRECOMMENDATION
Chapter 12 of the Municipal Code of the City of Oshkosh (Code) provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal, sealed
quotes. I have reviewed this amendment and, in accordance with Section 12-16 of the Code, I am
hereby recommending the Common Council approve this amendment.
A t t a chment sAttachments
Res 24-22
Jacobs 2023 Wtr Util Tech Serv CA #1
01/23/2024 24-22 RESOLUTION
PURPOSE: APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH JACOBS ENGINEERING
GROUP, INC. (JACOBS) FOR 2023 WATER UTILITY TECHNICAL SERVICES (+$50,000)
INITIATED BY : DEPARTMENT OF PUBLIC WORKS
WHEREAS, the City and Jacobs Engineering Group, Inc. previously entered into an agreement for 2023
Water Utility Technical Services Project; and
WHEREAS, staff has requested additional services related to this project.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City
officials are authorized and directed to enter into and take those steps necessary to implement an
appropriate amended professional services agreement with Jacobs Engineering Group, Inc. for additional
services in the amount of fifty thousand dollars ($50,000).
Acct. No. 03221810-7206-64110 Water Capital Fund-Capital Construction-WFP – Infrastrc Imprvmt
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :John Fitzpatrick, Asst. City Manager/Director Admin Services
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-23 Approve Labor Contract with Oshkosh Police Supervisors Association for Years 2024,
2025, and 2026
B A C KGRO UN DBACKGROUND
The City has reached a tentative agreement with the Oshkosh Police Supervisors Association. This
agreement has been approved by the membership of the group for the contract years of 2024, 2025,
and 2026.
A N A L Y SI SANALYSIS
The major element of the agreement is a restructured pay schedule beginning in 2024, which increases
this schedule by 3.34% in 2024; 4.25% in 2025; and 4.25% in 2026. Also included in this packet is the
conceptual tentative agreement.
FI SC A L I M P A CTFISCAL I M P A C T
The estimated impact for the projected increases associated with this agreement is approximately
$80,122
REC O M M E N D A TI ONRECOMMENDATION
Based on the analysis conducted, the discussion and direction that occurred in the Council Workshops,
as well as budget deliberations held this year, staff recommends approval of this labor agreement with
the Oshkosh Police Supervisors Association for the years of 2024, 2025, and 2026.
A t t a chment sAttachments
Res 24-23
Oshkosh Police Supervisors Association Tentative Agreement
01/23/2024 24-23 RESOLUTION
PURPOSE: APPROVE LABOR CONTRACT WITH OSHKOSH POLICE SUPERVISORS ASSOCIATION FOR YEARS 2024,
2025 & 2026
INITIATED BY : ADMINISTRATIVE SERVICES DEPARTMENT
the City of Oshkosh and the Oshkosh Police Supervisors Association previously negotiated a Working
Conditions Agreement (labor contract) for calendar years 2021-2023; and
WHEREAS, the parties reached a tentative agreement for certain changes to the labor contract, for years
2024, 2025 & 2026; and
WHEREAS, the Oshkosh Police Supervisors Association has ratified these changes and it is appropriate for
the Common Council to approve this agreement.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached changes
to the current labor contract of the Oshkosh Police Supervisor Association are approved and the proper City
officials are authorized and directed to enter into an appropriate agreement for these purposes, the
execution copy being deemed approved by their respective signatures, and said City officials are further
authorized and directed to take those steps necessary to implement the terms and conditions of the labor
contract.
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Mark Lyons, Planning Services Manager
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-24 Approve Setting Public Hearing Date for Right-of-Way Vacation of Ivy Place and
Public Alley Located between North Main Street and Division Street, South of Church Avenue
(Plan Commission Recommends Approval)
B A C KGRO UN DBACKGROUND
The Department of Community Development is requesting the vacation of Ivy Place and an alley
located south of Church Avenue, between North Main Street and Division Street, in the 400 Block West
Parking Lot. Common Council must first approve setting a public hearing date for the right-of-way
vacations before approval of the right-of-way vacations can take place. The public hearing will take
place on March 12th, 2024 at the Common Council meeting.
The area in this request involves Ivy Place, a 60-foot right-of-way starting perpendicular to Division Street
heading to the southeast approximately 190 feet, then heading south into a 30-foot right-of-way
approximately 150 feet, totaling 15,323 square feet (0.352 acres). This request also includes the vacation
of an 11-foot wide, 130-foot long, 1,440 square foot (0.033 acres) public alley located west of properties
along North Main Street, south of Church Avenue. The rights-of-way are located within the 400 Block West
Parking Lot, which was reconstructed in the fall of 2023. The previous parking lot was constructed within
the right-of-way of Ivy Place as if it were private property. During the planning and design for the parking
lot's reconstruction, staff determined Ivy Place should be vacated to "clean up" the area, as it essentially
did not function as a right-of-way. Staff also determined appropriate to vacate the public alley as it no
longer serves any purpose as right-of-way.
A N A L Y SI SANALYSIS
The vacation of Ivy Place will transfer the underlying land to the adjacent properties. The City will receive
the majority of Ivy Place except for a 30-foot by 120-foot section that will be attached to 420 Division
Street. Staff has been in contact with the owner of 420 Division Street (James Stapel) and he is in support
of receiving the vacated right-of-way. The vacation of the public alley will also transfer the underlying
land to the adjacent properties. The City will receive the western half while three properties along North
Main Street (459, 463 & 465 North Main Street) will each receive the eastern half adjacent to their
property. The owner of these properties (James Stapel) is aware of the proposed vacation and is not
opposed to it.
REC O M M E N D A TI ONRECOMMENDATION
The Plan Commission recommended approval of the right-of-way vacations on January 16, 2024. Please
see the attached staff report and meeting minutes for more information.
A t t a chment sAttachments
Res 24-24
ST VACA - Ivy Pl & Alley
1/23/2024 24-24 RESOLUTION
PURPOSE: APPROVE SETTING PUBLIC HEARING DATE FOR RIGHT-OF-WAY VACATION OF IVY PLACE AND PUBLIC
ALLEY LOCATED BETWEEN NORTH MAIN STREET AND DIVISION STREET, SOUTH OF CHURCH AVENUE
INITIATED BY : CITY OF OSHKOSH
PLAN COMMISSION RECOMMENDATION: Approved
WHEREAS, it appears that the public interest requires that part of the public road, platted as Wood Street,
now known as Ivy Place, lying adjacent to lots 1 and 2 of Block “D” and lots 8, 9 and 10, Block “A”, All in
W.W. Wright’s 2nd Addition, lots 2, 3, 4, 5 and 6 of Eighme, Read & Kennedy’s Subdivision of lots 4 and 6 and
lot 7, block 44 of Leach’s map of 1894, Located In Government Lot 1, Section 24, Township 18 North, Range
16 East, City of Oshkosh, Winnebago County, Wisconsin and part of the "Alley", George H. Read's Subdivision
of Lot No. 1 Of Eighme, Read & Kennedy's Subdivision Of Lots 4 & 6, Block 44, First Ward, City Of Oshkosh,
Located In Government Lot 1, Section 24, Township 18 North, Range 16 East, City Of Oshkosh, Winnebago
County, Wisconsin.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that a hearing on the
passage of the following resolution shall be held before the Common Council in the Council Chambers in
City Hall, City of Oshkosh, Winnebago County, Wisconsin, on Tuesday, March 12, 2024 at 6:00 PM of said day
and the proper City officials are hereby authorized and directed to give notice of said hearing by personal
service and publication of said hearing as provided by law.
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh pursuant to Section 66.1003(4) of the
Wisconsin Statutes, that it is hereby declared that part of the public road, platted as Wood Street, now
known as Ivy Place, lying adjacent to lots 1 and 2 of Block “D” and lots 8, 9 and 10, Block “A”, All in W.W.
Wright’s 2nd Addition, lots 2, 3, 4, 5 and 6 of Eighme, Read & Kennedy’s Subdivision of lots 4 and 6 and lot 7,
block 44 of Leach’s map of 1894, Located In Government Lot 1, Section 24, Township 18 North, Range 16
East, City of Oshkosh, Winnebago County, Wisconsin and part of the "Alley", George H. Read's Subdivision of
Lot No. 1 Of Eighme, Read & Kennedy's Subdivision Of Lots 4 & 6, Block 44, First Ward, City Of Oshkosh,
Located In Government Lot 1, Section 24, Township 18 North, Range 16 East, City Of Oshkosh, Winnebago
County, Wisconsin, be vacated and discontinued.
ITEM: RIGHT-OF-WAY VACATION OF IVY PLACE AND PUBLIC ALLEY LOCATED
BETWEEN NORTH MAIN STREET AND DIVISION STREET, SOUTH OF
CHURCH AVENUE
Plan Commission meeting of January 16, 2024.
GENERAL INFORMATION
Petitioner/Owner: City of Oshkosh
Actions Requested:
The Department of Community Development is requesting the vacation of Ivy Place and an alley
located south of Church Avenue, between North Main Street and Division Street, at the 400 Block
West Parking Lot.
Applicable Ordinance Provisions:
WI State Stats. 66.1003 regulate the discontinuance of a public right-of-way.
Property Location and Background Information:
The area in this request involves Ivy
Place, a 60-foot right-of-way starting
perpendicular to Division Street heading
to the southeast approximately 190 feet,
then dog-legging south into a 30-foot
right-a-way approximately 150 feet
totaling 15,323 square feet (0.352 acres).
This request also includes the vacation of
a 11-foot wide. 130-foot long, 1,440
square foot (0.033 acres) public alley
located west of properties along North
Main Street, south of Church Avenue.
The rights-of-way are located within the
400 Block West Parking Lot which was
reconstructed in the fall of 2023. The
previous parking lot was constructed
within the right-of way of Ivy Place as if
it were private property. During the
planning and design for the parking lot’s
reconstruction, staff determined Ivy Place should be vacated to “clean up” the area as it
Proposed Ivy Pl. & Alley Vacations
essentially did not function as a right-of-way. Staff also determined this was a good time to
vacate the public alley as it no longer serves any purpose as right-of-way.
Subject Site
Existing Land Use Zoning
Public Right-of-Way/Public Parking Lot Institutional (I)
Adjacent Land Use and Zoning
Existing Uses Zoning
North Parking Lot/Commercial Institutional (I) & Central Mixed Use (CMU)
South Parking Lot/Commercial Institutional (I) & Central Mixed Use (CMU)
East Commercial & Mixed Use Central Mixed Use (CMU)
West Parking Lot/Commercial Institutional (I) & Central Mixed Use (CMU)
ANALYSIS
The vacation of Ivy Place will transfer the
underlying land to the adjacent properties. The
City will receive the majority of Ivy Place except for
a 30-foot by 120-foot section that will be attached to
420 Division Street. Staff has been in contact with
the owner of 420 Division Street (James Stapel) and
he in support to receive the vacated right-of-way.
The vacation of the public alley will also transfer the
underlying land to the adjacent properties. The City will
receive the western ½ while three properties along North
Main Street (459, 463 & 465 North Main Street) will each
receive the eastern ½ adjacent to their property. The
owner of these properties (James Stapel) is aware of the
proposed vacation and is not opposed to it.
Staff supports the right-of-way vacation request as
proposed. This is essentially a clean-up request to transfer
publicly-owned land to private ownership to
accommodate the underlying use as a parking lot.
RECOMMENDATION/CONDITIONS
The Plan Commission recommended approval the vacation
of Ivy Place and an alley located south of Church Avenue,
Comprehensive Plan Land Use Recommendation Land Use
2040 Land Use Recommendation Center City
between North Main Street and Division Street, at the 400 Block West Parking Lot with findings
on January 16, 2024. The following is Plan Commission’s Discussion on the item.
Site Inspections Report: Ms. Scheuermann, Ms. Davey, and Mr. Esslinger, reported visiting the
site.
Staff report accepted as part of the record.
The Department of Community Development is requesting the vacation of Ivy Place and an alley
located south of Church Avenue, between North Main Street and Division Street, at the 400 Block
West Parking Lot.
Mr. Nau presented the items and reviewed the site and surrounding area as well as the land use
and zoning classifications in this area. The area in this request involves Ivy Place, a 60-foot right-
of-way starting perpendicular to Division Street heading to the southeast approximately 190 feet,
then dog-legging south into a 30-foot right-a-way approximately 150 feet totaling 15,323 square feet
(0.352 acres). This request also includes the vacation of a 11-foot wide. 130-foot long, 1,440 square
foot (0.033 acres) public alley located west of properties along North Main Street, south of Church
Avenue. These right-of-ways were dedicated sometime in the mid-1800s. The railroad line used
to run through this property. After the railroad was vacated in 1995 or 1996 the City upgraded and
improved the parking lot. This past fall the parking lot was resurfaced, and City staff thought it
would be prudent to vacate these right-of-ways. They are not serving as a public street but more
as a parking lot, which is typically found on private property
The vacation of Ivy Place, per statute, will transfer the underlying land to the adjacent properties.
The City will receive the majority of Ivy Place except for a 30-foot by 120-foot section that will be
attached to 420 Division Street. Staff has been in contact with the owner of 420 Division Street
(James Stapel) and he in support to receive the vacated right-of-way.
The vacation of the public alley will also transfer the underlying land to the adjacent properties.
The City will receive the western ½ while three properties along North Main Street (459, 463 &
465 North Main Street) will each receive the eastern ½ adjacent to their property. The owner of
these properties (James Stapel) is aware of the proposed vacation and is not opposed to it.
Staff supports the right-of-way vacation request as proposed. This is essentially a clean-up
request to transfer publicly-owned land to private ownership to accommodate the underlying use
as a parking lot. Staff recommends approval of the vacation of Ivy Place and Public Alley as
requested.
Mr. Perry opened up technical questions to staff.
Ms. Scheuermann wondered how the process usually works with these types of situations.
Mr. Lyons stated anytime we work with Public Works on City owned lots, it is on a site-by-site
basis.
Mr. Nau stated there was very extensive survey work done.
Mr. Perry opened the public hearing. No statement from the City.
Mr. Perry asked if other members of the public wished to speak. There were none, so Mr. Perry
closed public comments.
Motion by Kiefer to adopt the findings and recommendation as stated in the staff report.
Seconded by Scheuermann.
Mr. Perry asked if there was any discussion on the motion.
Motion carried 9-0
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VACATION EXHIBIT
PART OF THE "ALLEY", GEORGE H. READ'S SUBDIVISION OF LOT NO. 1 OF EIGHME, READ & KENNEDY'S
SUBDIVISION OF LOTS 4 & 6, BLOCK 44, FIRST WARD, CITY OF OSHKOSH, WINNEBAGO COUNTY,
WISCONSIN.
= BEGINNING, END OR CHANGE
DIRECTION OF AN ARC OR LINE
LEGEND
N
NOTE:
ENTIRE PROPERTY HAS
NOT BEEN FIELD SURVEYED
AT THIS TIME
30' 3
0
'
C
H
U
R
C
H A
V
E. (60')
CHRISTOPHER E. PERREAULT, PLS-2249 DATE
A2304.17 - NORTH ALLEY
LOT 1
GEORGE H. READ'S
SUBDIVISION
LOT 2
GEORGE H. READ'S
SUBDIVISION
LOT 3
GEORGE H. READ'S
SUBDIVISION
LOT 4
GEORGE H. READ'S
SUBDIVISION
LOT 5
GEORGE H. READ'S
SUBDIVISION
"ALLEY"
S O UT H LI NE O F T HE NO RTHWEST
1/4 O F S E CTION 24-18-16
CENTER OF
SECTION
24-18-16
WEST 1/4 CORNER
OF SECTION 24-18-16
VACATION DESCRIPTION:
0 30 60
7/18/2023
DOC NO.
191648
(V.686 P.547)
N89°47'00"E 2645.62'
1194.61'1451.01'
N00°23'29"W
639.27'
N89°54'24"W
5.85'
N00°23'29"W
10.00'
N39°11'58"W
9.33'
N00°23'29"W 44.80'
N22°13'22"E 72.04'
S22°13'22"W 67.43'
S
58°25'02"E
11.70'
S00°23'29"E 60.19'
VACATION
1,440 SQ.FT.
[0.0331 ACRES]
PART OF THE "ALLEY", GEORGE H. READ'S SUBDIVISION OF
LOT NO. 1 OF EIGHME, READ & KENNEDY'S SUBDIVISION OF
LOTS 4 & 6, BLOCK 44, FIRST WARD, CITY OF OSHKOSH,
LOCATED IN GOVERNMENT LOT 1, SECTION 24, TOWNSHIP 18
NORTH, RANGE 16 EAST, CITY OF OSHKOSH, WINNEBAGO
COUNTY, WISCONSIN, BOUNDED AND DESCRIBED AS FOLLOWS:
COMMENCING AT THE WEST ¼ CORNER OF SAID SECTION 24;
THENCE N89°47'00"E, 1194.61 FEET ALONG THE SOUTH LINE
OF THE SOUTHWEST ¼ OF SECTION 24; THENCE N00°23'29"W,
639.27 FEET TO THE SOUTHWEST CORNER OF LOT 4 OF GEORGE
H. READ'S SUBDIVISION OF LOT NO. 1 OF EIGHME, READ &
KENNEDY'S SUBDIVISION OF LOTS 4 & 6, BLOCK 44, FIRST
WARD, CITY OF OSHKOSH AND THE POINT OF BEGINNING;
THENCE N89°54'24"W, 5.85 FEET ALONG THE SOUTH LINE OF
SAID SUBDIVISION TO AN EAST LINE OF LANDS DESCRIBED IN
DOCUMENT NO. 191648; THENCE N00°23'29"W, 10.00 FEET
ALONG SAID EAST LINE; THENCE N39°11'58"W, 9.33 FEET
ALONG SAID EAST LINE TO THE EAST LINE OF LOT 5 OF SAID
SUBDIVISION; THENCE N00°23'29"W, 44.80 FEET ALONG SAID
EAST LINE; THENCE N22°13'22"E, 72.04 FEET ALONG SAID
EAST LINE TO THE SOUTH LINE OF CHURCH AVENUE; THENCE
S58°25'02"E, 11.70 FEET ALONG SAID SOUTH LINE TO THE
WEST LINE OF LOT 1 OF SAID SUBDIVISION; THENCE
S22°13'22"W, 67.43 FEET ALONG SAID WEST LINE TO THE
WEST LINE OF LOT 2 OF SAID SUBDIVISION; THENCE
S00°23'29"E, 60.19 FEET ALONG SAID WEST LINE AND THE
WEST LINE OF LOTS 3 AND 4 OF SAID SUBDIVISION TO THE
POINT OF BEGINNING. SUBJECT TO ALL EASEMENTS AND
RESTRICTIONS OF RECORD.
CLIENT:
CITY OF OSHKOSH
CAROW LAND SURVEYING CO., INC.
615 N LYNNDALE DRIVE
APPLETON, WI 54914
DATE: 7/18/2023 SCALE: 1" = 30'DRAWN BY: CP
STREET VACATIONS
IVY PLACE & ALLEY
PC: 1-16-2024
146 ALGOMA BLVD LLC
PO BOX 1099
OSHKOSH WI 54903
BAERBROTHER LLC
401 N MAIN ST
OSHKOSH WI 54901
JOEL COUILLARD & BARBARA
441 N MAIN ST
OSHKOSH WI 54901
BENT BLOCK OSHKOSH LLC
C/O ALEXANDER & BISHOP LT
300 N MAIN ST STE 300
OSHKOSH WI 54901
BRADFORD C BRITTON
1121 HAZEL ST
OSHKOSH WI 54901
CHRISTINE ANN DOMESTIC ABU
206 ALGOMA BLVD
OSHKOSH WI 54901
CHURCH AND DIVISION LLC
107 CHURCH AVE
OSHKOSH WI 54901
CODY PYFER/ERICA MULLOY
411 N MAIN ST
OSHKOSH WI 54901
ESCAPE RENTALS LLC
423 N MAIN ST
OSHKOSH WI 54901
HOOPMAN & CO DOWNTOWN L
PO BOX 1099
OSHKOSH WI 54903
JAHNKE 448 MAIN LLC
1107 TWIN HARBOR DR
WINNECONNE WI 54986
JOHN J/KATHLEEN A SAKSCHEK
4422 SAND PIT RD
OSHKOSH WI 54904
JOSEPH F KRUMRICH ETAL
403 ANGLESEY RD
WALES WI 53183
LOTUS PROPERTIES LLC
W5031 CHERRYWOOD DR
SHERWOOD WI 54169
OSH AREA SCHL DIST REC GYM
BOARD OF EDUCATION
PO BOX 3048
OSHKOSH WI 54903
RATCHMAN INVESTMENTS LLC
439 N MAIN ST
OSHKOSH WI 54901
STAPEL PROPERTIES LLC
427 N MAIN ST
OSHKOSH WI 54901
TENLILO LLC
456 N MAIN ST
OSHKOSH WI 54901
TY VERY MUCH FOR THE MONE
C/O SCOTT DERCKS
407 N MAIN ST
OSHKOSH WI 54901
WAGNER OPERA HOUSE LLC
1 CITY CENTER
OSHKOSH WI 54901
MARKET ST
DIVISION ST MER RITT AV
BROWN ST
CHURCH AV
N M
AIN ST
HIGH AV
ALGOMA BLVD
WASHINGTON AV
J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam
Prepared by: City of Oshkosh, WI
Printing Date: 12/14/2023
1 in = 120 ft
1 in = 0.02 mi¯IVY PLACE & ALLEY
City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer
WAUGOO AV
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J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam
Prepared by: City of Oshkosh, WI
Printing Date: 12/14/2023
1 in = 500 ft
1 in = 0.09 mi¯IVY PLACE & ALLEY
City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer
DIVISION ST MER RITT AV
BROWN ST
CHURCH AV
N M
AIN ST
ALGOMA BLVD
J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam
Prepared by: City of Oshkosh, WI
Printing Date: 12/14/2023
1 in = 100 ft
1 in = 0.02 mi¯IVY PLACE & ALLEY
City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Mark Lyons, Planning Services Manager
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-25 Approve Conditional Use Permit for a Personal Storage Facility Located at 255 East
Snell Road (Plan Commission Recommends Approval)
B A C KGRO UN DBACKGROUND
The applicant is requesting a Conditional Use Permit for a personal storage facility at 255 East Snell Road.
The subject site consists of a single lot that is 1.2 acres and is located east of North Main Street on the
south side of East Snell Road. The site includes three personal storage buildings that were constructed in
2006. The property is located within a Heavy Industrial Zoning District (HI) and the 2040 Comprehensive
Land Use Plan recommends industrial development for the site.
A N A L Y SI SANALYSIS
The applicant is requesting approval of a Conditional Use Permit (CUP) to construct a fourth personal
storage building on the east side of the subject property. This area of the property is currently green
space/grass. The proposed building is 30' x 101' in size and is planned to be sectioned into three equal
units. The subject site has been utilized as personal storage facility since 2006. According to the
applicant, the site contains sixty-six (66) self-storage units and this project would add three to that for a
total of sixty-nine (69) units.
The applicant is proposing to use exterior materials that match the three existing buildings on the
property. Those materials are considered a Class IV material and are prohibited; therefore, the
applicant has also submitted a Design Standards Variance (DSV) Application to allow for a Class IV
material to be used on the exterior of the new building, so all of the buildings on the property match
each other. When the first three buildings were constructed, this type of material was allowed. Plan
Commission approved the DSV on January 16, 2024.
FI SC A L I M P A CTFISCAL I M P A C T
Approval of this may result in a minor increase in the assessed property value for the site. The applicant is
anticipating spending approximately $200,000 on the proposed project.
REC O M M E N D A TI ONRECOMMENDATION
The Plan Commission recommended approval of a Conditional Use Permit for a Personal Storage Facility
Located at 255 East Snell Road with findings on January 16, 2024. Please see the attached staff report
and meeting minutes for more information.
A t t a chment sAttachments
Res 24-25
CUP - 255 E Snell Rd
1/23/2024 24-25 RESOLUTION
PURPOSE: APPROVE CONDITIONAL USE PERMIT FOR A PERSONAL STORAGE FACILITY LOCATED AT 255 EAST
SNELL ROAD
INITIATED BY : CHET WESENBERG ARCHITECT
PLAN COMMISSION RECOMMENDATION: Approved w/ findings
WHEREAS, the Plan Commission finds that the Conditional Use Permit for a personal storage use at 255 East
Snell Road, is consistent with the criteria established in Sections 30-62(C) and 30-382 of the Oshkosh Zoning
Ordinance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that a conditional use
permit for a personal storage use at 255 East Snell Road, per the attached, is hereby approved, with the
following findings:
Is in harmony with the Comprehensive Plan. 1.
Would not result in a substantial or undue adverse impact on nearby property, the character of the
neighborhood, environmental factors, traffic factors, parking, public improvements, public property or
rights-of-way, or other matters affecting public health, safety, or general welfare.
2.
Maintains the desired consistency of land uses, land use intensities, and land use impacts as related to
the environs of the subject property.
3.
The conditional use is located in an area that will be adequately served by, and will not impose an
undue burden on, any of the improvements, facilities, utilities or services provided by public or private
agencies serving the subject property.
4.
The potential public benefits outweigh any potential adverse impacts of the proposed conditional use,
after taking into consideration the applicant’s proposal and any requirements recommended by the
applicant to ameliorate such impacts.
5.
ITEM II B: PUBLIC HEARING: CONDITIONAL USE PERMIT REQUEST FOR A
PERSONAL STORAGE FACILITY AT 255 EAST SNELL ROAD
Plan Commission meeting of January 16, 2024.
GENERAL INFORMATION
Applicant: Chet Wesenberg Architect
Owner: Sun Star Holdings of Dakota LLC
Action(s) Requested:
The applicant is requesting a Conditional Use Permit for a personal storage facility at the subject
site.
Applicable Ordinance Provisions:
Personal Storage Facilities are permitted only through a Conditional Use Permit (CUP) in the
Heavy Industrial District (HI) as regulated in Section 30-62(C) of the Zoning Ordinance.
Criteria used for Conditional Use Permits are located in Section 30-382 of the Zoning Ordinance.
Property Location and Background Information:
The subject site consists of a single lot that is 1.2 acres and is located east of North Main Street
on the south side of East Snell Road. The site includes three personal storage buildings that
were constructed in 2006. The property is located within a Heavy Industrial Zoning District
(HI) and the 2040 Comprehensive Land Use Plan recommends industrial development for the
site. The surrounding area consists of industrial uses to the west and southwest and residential
uses to the east and north, while the property located directly to the south is currently used for
agriculture.
Subject Site:
Existing Land Use Zoning
Personal Storage Facility HI
Recognized Neighborhood Organizations
None
Adjacent Land Use and Zoning:
Existing Uses Zoning
North Residential DR-6
South Agriculture HI
East Residential HI
West Industrial HI
Comprehensive Plan Land Use Recommendation Land Use
2040 Comprehensive Land Use Plan Recommendation Industrial
2
ANALYSIS
Use
The applicant is requesting approval of a Conditional Use Permit (CUP) to construct a fourth
personal storage building on the east side of the subject property. This area of the property is
currently green space/grass. The proposed building is 30’ x 101’ in size and is planned to be
sectioned into three equal units. The subject site has been utilized as personal storage facility
since 2006. According to the applicant, the site contains sixty-six (66) self-storage units and this
project would add three to that for a total of sixty-nine (69) units.
Site Design
Existing Site Layout
3
Proposed Site Plan
The proposed site plan meets the setbacks and impervious surface requirements for the Heavy
Industrial Zoning District. The applicant stated that the proposed use should not disturb
neighboring properties as it does not have any associated noise, fumes, odors, or glare
associated with the land use.
Parking
The proposed land use requires 1 parking space per employee on the largest work shift. There
are no employees at this site so no parking spaces area required. Parking, that is needed while
loading and unloading storage items, is permitted in drive aisles.
Signage and Lighting
The applicant’s submittal does not include a sign package. Any signage will need to meet the
signage requirements for the HI District.
4
A lighting plan has not been submitted. If additional lighting is needed on the new building a
photometric plan will need to be provided to verify compliance with City lighting standards.
Building Façade
The applicant is proposing to use exterior materials that match the existing three buildings on
the property. Those materials are considered a Class IV material and are prohibited; therefore,
the applicant has also submitted a Design Standards Variance Application to allow for a Class
IV material be used on the exterior of the new building so all of the buildings on the property
match each other. When the first three buildings were constructed this type of material was
allowed.
5
Landscaping
The proposed new storage building will require that 30 yard landscaping points and 52
building foundation landscaping points be installed. The proposed landscaping plan meets
both of these requirements with 30 yard landscaping points and 70 building foundation
landscaping points.
Storm Water Management
The applicant shows an existing storm water detention area on the south side of the site
however a storm water management plan has not been submitted. The Department of Public
Works noted that full site plan review will be required.
FINDINGS/RECOMMENDATION/CONDITIONS
In its review and recommendation to the Common Council on an application for a Conditional
Use Permit, staff recommends the Plan Commission make the following findings based on the
criteria established by Chapter 30-382 (F)(3):
(1) Is in harmony with the Comprehensive Plan.
(2) Would not result in a substantial or undue adverse impact on nearby property, the
character of the neighborhood, environmental factors, traffic factors, parking, public
improvements, public property or rights-of-way, or other matters affecting the public
health, safety, or general welfare.
(3) Maintains the desired consistency of land uses, land use intensities, and land use
impacts as related to the environs of the subject property.
(4) The conditional use is located in an area that will be adequately served by, and will not
impose an undue burden on, any of the improvements, facilities, utilities or services
provided by public or private agencies serving the subject property.
(5) The potential public benefits outweigh any potential adverse impacts of the proposed
conditional use, after taking into consideration the applicant’s proposal and any
requirements recommended by the applicant to ameliorate such impacts.
Staff recommends approval of the proposed Conditional Use Permit for a personal storage
facility at 255 East Snell Road as proposed with the findings listed above.
Image of Existing Building at 255 E Snell Rd
6
RECOMMENDATION/CONDITIONS
The Plan Commission recommended approval for a Conditional Use Permit for a personal
storage facility at the subject site with findings on January 16, 2024. The following is Plan
Commission’s Discussion on the item.
Site Inspections Report: Ms. Scheuermann, Mr. Bowen, Ms. Davey, and Mr. Ulrich reported
visiting the site.
Staff reports accepted as part of the record.
Mr. Perry opened up technical questions to staff.
Mr. Coulibaly was wondering how often there are cases where we have to make exceptions,
when codes change over time. Concerned with setting a precedent.
Mr. Lyons stated this is a rare case. Staff is not worried about setting a precedent. In this case,
having a new building that matches the exterior of what is already there, will avoid making it
look out of place.
Mr. Kiefer was wondering why lighting and storm water plans are not required prior to Plan
Commission taking action.
Mr. Lyons stated they are requirements that need to be met prior to building, so do not need to
be part of the CUP. Plan Commission deals with the proposed land use, and whether or not it
makes sense.
Mr. Perry opened the public hearing and asked if the applicant wanted to make any statements.
Chet Wesenberg, 531 North Main Street in Oshkosh, made himself available for questions.
Mr. Perry asked if other members of the public wished to speak. There were none, so Mr. Perry
closed public comments.
There was no closing statement from the applicant.
Motion by Coulibaly to adopt the findings and recommendation as stated in the staff report.
Seconded by Davey.
Mr. Perry asked if there was any discussion on the motion.
Motion carried 9-0
Project Name: Snell Road Storage Nov. 21, 2023
CUP Application - narrative
Proposed Use of Property :
The property is proposed to have a self-storage unit erected. The proposed building is 30’ x 101’ and is proposed to be divided into three equal self-
storage units.
Existing Use of Property:
The parcel is currently used to support self-storage buildings.
Identification of structures on the property and discussion of their relation to the project:
There are three existing self-storage buildings on the property. The proposed fourth self-storage building would have the same function.
Projected number of residents, employees, and/or daily customers :
There are no associated residents of employees. The three existing buildings on the site consist of a total of sixty-six (66) self-storage units. The
proposed fourth building would add three (3) more units to the site total.
Proposed amount of dwelling units, floor area, landscape area, and parking area expressed in square feet and acreage to the n earest one-
hundredth of an acre :
• Dwelling Units: N/A; with the proposed building there will be sixty-nine (69) self-storage units on the property. The property size is
approximately 53,965 square feet (1.24 acres). The resulting proposed density is one self -storage unit per 782 sf.
• Landscape Plan: Of the approximate 53,965 sf site area, 22,647 sf is anticipated to remain pervious and available for landscape planting
design to meet city zoning ordinance requirements.
• Parking Area: N/A
Effects of existing properties to include: noise, hours of operation, glare, odor, fumes, vibration, etc.:
The parcel has three (3) existing self-storage buildings. The proposed self-storage building would be the fourth on the site. The noise, hours of
operation, glare, odor, fumes and vibration is not expected to be affected by the proposed fourth building.
Surrounding land uses :
Property immediately:
• North (of Snell Road): is zoned DR-6 (duplex residential). It currently supports a duplex residential unit.
• East: is zoned HI (Heavy Industrial). It currently has two condominium residential buildings and a pre-engineered storage building.
• South: is zoned HI (Heavy Industrial). It is not developed.
• West: is zoned HI (Heavy Industrial). The buildings on the property serve as a painting and decorating business.
2 / 2
Compatibility of proposed use with adjacent and other properties in the area:
The proposed use maintains and extends the current existing use of the property. The compatibility of the use in relation to the surrounding area
will not change.
Traffic generation:
Self-storage stalls typically have sporadic use without peak traffic loads onto the adjacent street. The addition of 3 self-storage stalls to the
existing 66 is not anticipated to generate a noticeable traffic increase.
Any other information pertinent to adequate understanding of the intended use and its relationship to nearby properties:
It is our belief that the existing property use once conformed to zoning ordinance and that the zoning district map has since been modified.
CUP & DSV
255 E SNELL RD
PC: 1-16-2024
RONALD H/JANE K JOHNSON
3555 MOSER ST
OSHKOSH WI 54901
YOUNGWIRTH PROPERTIES
3600 N MAIN ST
OSHKOSH WI 54901
D F R ENTERPRISES LLC
1723 EVANS ST
OSHKOSH WI 54901
SNELL RD PROPERTIES LLC
916 BAVARIAN CT
OSHKOSH WI 54901
SUN STAR HOLDINGS OF DAK
3807 STATE ROAD 21 A
OSHKOSH WI 54904
JEFFREY/KELLY WEISJOHN
240 E SNELL RD
OSHKOSH WI 54901
RONALD L MCBRAIR
3711 PARKVIEW CT
OSHKOSH WI 54901
MICHAEL S/SUSAN K WEISS
330 E SNELL RD
OSHKOSH WI 54901
TOWN OF OSHKOSH
1076 COZY LN
OSHKOSH WI 54901
PARKV I EW CT
E S N E L L R D
N M
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WinnebagoCounty Park
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Prepared by: City of Oshkosh, WI
Printing Date: 12/13/2023
1 in = 120 ft
1 in = 0.02 mi¯255 E SNELL RD
City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer
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J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam
Prepared by: City of Oshkosh, WI
Printing Date: 12/13/2023
1 in = 500 ft
1 in = 0.09 mi¯255 E SNELL RD
City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer
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J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam
Prepared by: City of Oshkosh, WI
Printing Date: 12/13/2023
1 in = 100 ft
1 in = 0.02 mi¯255 E SNELL RD
City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Mark Lyons, Planning Services Manager
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-26 Approve Conditional Use Permit for a Concrete Batch Plant Located at 3010 Bradley
Street (Plan Commission Recommends Approval)
B A C KGRO UN DBACKGROUND
The applicant is requesting to amend the existing Conditional Use Permit (CUP) for recycling/crushing of
asphalt and concrete as well as storage of materials and equipment used by Vinton Construction. The
subject site is a vacant parcel located on the east side of Bradley Street approximately 500 feet north of
West Waukau Avenue. The 7.85-acre property has a Heavy Industrial District (HI) zoning designation while
the 2040 Comprehensive Land Use Plan recommends industrial development for the site. The surrounding
area consists of industrial uses to the north and west, a cemetery to the south, and an active railroad to
the east.
A N A L Y SI SANALYSIS
The applicant is requesting to amend the existing CUP for recycling/crushing of asphalt and concrete as
well as storage of materials and equipment used by Vinton Construction. Vinton Construction is
proposing to place a mobile concrete batch plant on the site. The existing recycling/crushing and
storage uses will remain. According to the applicant, the concrete batch plant will be utilized for
production of concrete for private and municipal road projects, and will be operated by 3 employees.
The applicant has stated that dust control will consist of water usage and calcium chloride application.
The proposed concrete batch plant consists of a 75' X 100' setup area. The proposed setup area meets
minimum setback requirements of the HI district and will be over an existing gravel area, which will not
result in additional impervious surface on the site. The proposed concrete batch plant will have a height
of 75'. This exceeds the maximum height for the HI district of 60'; however, the zoning ordinance allows
concrete mixing bins to exceed maximum height regulations. The proposed 75' height is under the
maximum Airport Zoning height of 76.1' for this area. The applicant will need final approval for the Airport
Zoning height from Winnebago County. No changes are being proposed to the existing access to the
site.
FI SC A L I M P A CTFISCAL I M P A C T
Approval of this may result in a minor increase in the assessed property value for the site. The applicant is
anticipating spending approximately $50,000 on the proposed project.
REC O M M E N D A TI ONRECOMMENDATION
The Plan Commission recommended approval of a Conditional Use Permit Amendment for a Concrete
Batch Plant Located at 3010 Bradley Street with findings on January 16, 2024. Please see the attached
staff report and meeting minutes for more information.
A t t a chment sAttachments
Res 24-26
CUP Amendment for 3010 Bradley St
1/23/2024 24-26 RESOLUTION
PURPOSE: APPROVE CONDITIONAL USE PERMIT AMENDMENT FOR A CONCRETE BATCH PLANT LOCATED AT
3010 BRADLEY STREET
INITIATED BY : VINTON CONSTRUCTION COMPANY
PLAN COMMISSION RECOMMENDATION: Approved w/ findings
WHEREAS, the Plan Commission finds that the Conditional Use Permit Amendment for a Concrete Batch
Plant use at 3010 Bradley Street, is consistent with the criteria established in Sections 30-62(C) and 30-382 of
the Oshkosh Zoning Ordinance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that a conditional use
permit amendment for a Concrete Batch Plant use at 3010 Bradley Street, per the attached, is hereby
approved, with the following findings:
Is in harmony with the Comprehensive Plan. 1.
Would not result in a substantial or undue adverse impact on nearby property, the character of the
neighborhood, environmental factors, traffic factors, parking, public improvements, public property or
rights-of-way, or other matters affecting public health, safety, or general welfare.
2.
Maintains the desired consistency of land uses, land use intensities, and land use impacts as related to
the environs of the subject property.
3.
The conditional use is located in an area that will be adequately served by, and will not impose an
undue burden on, any of the improvements, facilities, utilities or services provided by public or private
agencies serving the subject property.
4.
The potential public benefits outweigh any potential adverse impacts of the proposed conditional use,
after taking into consideration the applicant’s proposal and any requirements recommended by the
applicant to ameliorate such impacts.
5.
ITEM: PUBLIC HEARING: CONDITIONAL USE PERMIT AMENDMENT
REQUEST FOR A CONCRETE BATCH PLANT AT 3010 BRADLEY STREET
Plan Commission meeting of January 16, 2024.
GENERAL INFORMATION
Applicant: Vinton Construction Company
Owner: Bascom Properties of Oshkosh, LLC
Action(s) Requested:
The applicant is requesting a Conditional Use Permit Amendment for a concrete batch plant at
the subject site.
Applicable Ordinance Provisions:
Criteria used for Conditional Use Permits are located in Section 30-382 of the Zoning Ordinance.
Property Location and Background Information:
The subject site is a vacant parcel located on the east side of Bradley Street approximately 500
feet north of West Waukau Avenue. The 7.85 acre property has a Heavy Industrial District (HI)
zoning designation while the 2040 Comprehensive Land Use Plan recommends industrial
development for the site. The surrounding area consists of industrial uses to the north and
west, a cemetery to the south, and an active railroad to the east.
Subject Site:
Existing Land Use Zoning
Outdoor storage of asphalt/concrete HI
Recognized Neighborhood Organizations
N/A
Adjacent Land Use and Zoning:
Existing Uses Zoning
North Undeveloped/Cell tower HI
South Institutional I
West Industrial HI
East Vacant/railroad HI
Comprehensive Plan Land Use Recommendation Land Use
2040 Comprehensive Land Use Plan Recommendation Industrial
ANALYSIS
On October 24, 2017, a Conditional Use Permit (CUP) was approved for a freight terminal,
which consisted of a 39,000 sq. ft. paved area, at the subject site. However, the freight terminal
was never developed.
On March 24, 2020, a CUP was approved for an outdoor storage use for recycling/crushing of
asphalt and concrete used by Vinton Construction as well as a gravel-surface storage area along
the front of the lot to be used for storage of construction equipment, job trailers and semi-
trailers. The approved CUP was not utilized before expiring within one year of approval.
On August 24, 2021, a CUP was approved to renew the outdoor storage use for
recycling/crushing of asphalt and concrete used by Vinton Construction along with storage of
construction equipment, job trailers, and semi-trailers.
Existing CUP Site Plan (2021)
Use
The applicant is requesting to amend the existing CUP for recycling/crushing of asphalt and
concrete and storage of materials/equipment used by Vinton Construction. Vinton
Construction is proposing to place a mobile concrete batch plant on the site. The existing
recycling/crushing and storage uses will remain. According to the applicant, the concrete batch
plant will be utilized for production of concrete for private and municipal road projects, and
will be operated by 3 employees.
The applicant has stated that dust control will be comprised of water usage and calcium
chloride application. Sweeping equipment will be available to address any tracking on Bradley
Street during operations. Noise during crushing operations will be limited between the hours
of 6:30 AM through 7:00 PM. The proposed Heavy Industrial use is permitted by-right in the HI
zoning district and is compatible with existing uses in the area.
Site Design
Proposed Site Plan
The proposed concrete batch plant consists of a 75’ X 100’ setup area. The proposed setup area
meets minimum setback requirements of the HI district and will be over an existing gravel area
which will not result in additional impervious surface on the site.
The proposed concrete batch plant will have a height of 75’. This exceeds the maximum height
for the HI district of 60’, however the zoning ordinance allows concrete mixing bins to exceed
maximum height regulations. The proposed 75’ height is under the maximum Airport Zoning
height of 76.1’ for this area. The applicant will need final approval for the Airport Zoning
Height from Winnebago County. No changes are being proposed to the existing access to the
site.
Parking
The proposed heavy industrial use requires 1 parking space per employee on the largest work
shift. The applicant will need to provide 3 parking spaces on the site, in addition to the 4
required parking spaces for the existing outdoor storage use. This can be addressed during Site
Plan Review.
Signage and Lighting
The applicant has submitted a plan for a 4’ X 5’ sign on the fence along the entrance to the site.
The sign will need to be a freestanding sign as code prohibits signs from being attached to
fencing. Signage must meet setback requirements for the HI district or will be limited to 3’
height and 8 sq. ft. in area per directional sign standards. Signage will be addressed under a
separate permit.
A lighting plan has not been submitted. If additional lighting is needed for the concrete batch
plant, a photometric plan will need to be provided to verify compliance with City lighting
standards.
Landscaping
As no building or additional parking area is being proposed for the site, no additional
landscaping is required.
Storm Water Management
A storm water management plan has not been submitted. The Department of Public Works has
noted that a storm water management plan shall be submitted and comply with all
requirements of the City of Oshkosh Municipal Code Chapter 14 Storm Water Management.
RECOMMENDATION/CONDITIONS
In its review and recommendation to the Common Council on an application for a Conditional
Use Permit, staff recommends the Plan Commission make the following findings based on the
criteria established by Chapter 30-382 (F)(3):
(1) Is in harmony with the Comprehensive Plan.
(2) Would not result in a substantial or undue adverse impact on nearby property, the
character of the neighborhood, environmental factors, traffic factors, parking, public
improvements, public property or rights-of-way, or other matters affecting the public
health, safety, or general welfare.
(3) Maintains the desired consistency of land uses, land use intensities, and land use
impacts as related to the environs of the subject property.
(4) The conditional use is located in an area that will be adequately served by, and will not
impose an undue burden on, any of the improvements, facilities, utilities or services
provided by public or private agencies serving the subject property.
(5) The potential public benefits outweigh any potential adverse impacts of the proposed
conditional use, after taking into consideration the applicant’s proposal and any
requirements recommended by the applicant to ameliorate such impacts.
Staff recommends approval of the proposed Conditional Use Permit Amendment for a concrete
batch plant at 3010 Bradley Street as proposed with the findings listed above.
RECOMMENDATION/CONDITIONS
The Plan Commission recommended approval for a Conditional Use Permit Amendment for a
concrete batch plant at the subject site with findings on January 16, 2024. The following is Plan
Commission’s Discussion on the item.
Site Inspections Report: No one reported visiting the site.
Staff report accepted as part of the record.
The applicant is requesting a Conditional Use Permit Amendment for a concrete batch plant at
the subject site.
Mr. Slusarek presented the items and reviewed the site and surrounding area as well as the land
use and zoning classifications in this area. The subject site is a vacant parcel located on the east
side of Bradley Street approximately 500 feet north of West Waukau Avenue. The surrounding
area consists of industrial uses to the north and west, a cemetery to the south, and an active
railroad to the east.
On August 24, 2021, a CUP was approved to renew the outdoor storage use for
recycling/crushing of asphalt and concrete used by Vinton Construction along with storage of
construction equipment, job trailers, and semi-trailers.
The applicant is requesting to amend the existing CUP. Vinton Construction is proposing to
place a mobile concrete batch plant on the site. The existing recycling/crushing and storage uses
will remain. The concrete batch plant will be utilized for production of concrete for private and
municipal road projects, and will be operated by 3 employees. The proposed Heavy Industrial
use is permitted by-right in the HI zoning district and is compatible with existing uses in the
area.
The proposed plant consists of a 75’ X 100’ setup area. The proposed setup area meets
minimum setback requirements of the HI district and will be over an existing gravel area which
will not result in additional impervious surface on the site. The proposed plant will have a
height of 75’. This exceeds the maximum height for the HI district of 60’, however the zoning
ordinance allows concrete mixing bins to exceed maximum height regulations. The proposed
75’ height is under the maximum Airport Zoning height of 76.1’ for this area.
Staff recommends approval of the proposed Conditional Use Permit Amendment for a concrete
batch plant at 3010 Bradley Street as proposed with the findings listed in the staff report.
Mr. Perry opened up technical questions to staff.
Ms. Davey asked if there was a time limit on this.
Mr. Lyons stated this would be a permanent allowable use.
Mr. Ulrich asked if there were any noise ordinance concerns.
Mr. Lyons stated they would have to follow the noise ordinance. This would not give them any
exemptions.
Mr. Loewenstein wondering how loud it is, and if anyone has consulted the neighbors.
Mr. Lyons stated the concrete crushing portion was previously approved. Today we are just
looking at the batch plant, which hopefully would be less noise than the crushing. The
applicant may be able to speak more on the noise levels.
Mr. Perry opened the public hearing and asked if the applicant wanted to make any statements.
Bill Vachon, of Vinton Construction, 3920 Jingle Terrace in Green Bay. They did noise surveys
on other properties, and they do fall within the noise ordinance. Last year they used the plant
54 days so it is not a day-to-day, week-by-week, operation.
Mr. Perry asked if other members of the public wished to speak. There were none, so Mr. Perry
closed public comments.
There was no closing statement from the applicant.
Motion by Davey to adopt the findings and recommendation as stated in the staff report.
Seconded by Ulrich.
Mr. Perry asked if there was any discussion on the motion.
Motion carried 9-0
CONDITIONAL USE PERMIT
3010 BRADLEY ST
PC: 1-16-2024
GERMAN EV LUTH CEMETER
C/O PEACE LUTHERAN CHUR
240 W 9TH AVE
OSHKOSH WI 54902
ACS AUTO LLC
2606 SHOREHAVEN LN
OSHKOSH WI 54904
OSHKOSH CORPORATION
PO BOX 2566
OSHKOSH WI 54903
BASCOM PROP OF OSHKOSH
1322 33RD ST
TWO RIVERS WI 54241
OTA INVESTMENTS LLC
N2604 COUNTY ROAD SS
PINE RIVER WI 54965
WISCONSIN CENTRAL LTD
17641 S ASHLAND AVE
HOMEWOOD IL 60430
HYDRITE CHEMICAL CO
17385 GOLF PKWY
BROOKFIELD WI 53045
TOWN OF BLACK WOLF
380 E BLACK WOLF AVE
OSHKOSH WI 54902
BRADLEY ST
W WAUKAU AV
O
shkosh City Limit
O
shkosh City Limit
J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam
Prepared by: City of Oshkosh, WI
Printing Date: 12/13/2023
1 in = 220 ft
1 in = 0.04 mi¯3010 BRADLEY ST
City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer
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J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam
Prepared by: City of Oshkosh, WI
Printing Date: 12/13/2023
1 in = 600 ft
1 in = 0.11 mi¯3010 BRADLEY ST
City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer
BRADLEY ST
W WAUKAU AV
J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam
Prepared by: City of Oshkosh, WI
Printing Date: 12/13/2023
1 in = 200 ft
1 in = 0.04 mi¯3010 BRADLEY ST
City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Jon Urben, General Services Manager
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-27 Award Bid to Kaschak Roofing Inc. for Roof Replacement for Oshkosh Public Library
($197,900.00)
B A C KGRO UN DBACKGROUND
The Facilities Maintenance Division works closely with our roofing consultant from Specialty Engineering
Group (SEG) to regularly monitor, update, and prioritize the annual replacement schedule for our
buildings' roof systems and structures. The 2024 CIP Roofing/HVAC CIP was allocated $600,000.00. The
top priority for the next roof replacement is to replace the roofs on the Oshkosh Public Library. The
project consists of roof replacement of the roofs covering the 1993 addition to the original library building.
The roof systems covering that addition were installed in 1993 and have been in service approximately 30
years, well past the 18-20 year normal anticipated service life of the existing stone ballasted ethylene
propylene diene terpolymer (EPDM) roof system. The replacement roof system will consist of the same
roof system type, with new ballast stone, membrane, sheet metal, and terminations. The project is
expected to begin in April or May 2024 and be completed by June 7, 2024.
A N A L Y SI SANALYSIS
Working with SEG and Facilities Maintenance staff, Purchasing prepared bid specifications for this
project. The bid was advertised in the local newspaper and posted on DemandStar. Bids were due
January 9, 2024. The bid tab is attached. It is the consensus of SEG that the low bid from Kaschak
Roofing Inc. met all the minimum bid requirements and covered all aspects of the project in their bid.
FI SC A L I M P A CTFISCAL I M P A C T
The fiscal impact of this bid is $197,900.00. This bid, added to SEG's design fee of $30,000.00, brings the
total fiscal impact of this project to $227,000.00. The 2024 Roofing/HVAC Fund has been allocated
$600,000.00. With the inclusion of this project and factoring in current/pending projects, the HVAC/Roofing
CIP Fund has sufficient funds for this project. This project will be charged to A/N#: 03230130 7214 63035
(HVAC/Roofing Replacement Program).
REC O M M E N D A TI ONRECOMMENDATION
Purchasing recommends the Common Council award this bid to Kaschak Roofing Inc. for $197,900.00.
A t t a chment sAttachments
Res 24-27
Bid Tab OPL Roof Replacement 1-23-24
01/23/2024 24-27 RESOLUTION
PURPOSE: AWARD BID TO KASCHAK ROOFING INC. FOR ROOF REPLACEMENT FOR OSHKOSH PUBLIC LIBRARY
($197,900.00)
INITIATED BY : PURCHASING DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore advertised for bids for roof replacement for Oshkosh Public
Library; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most
advantageous bid:
Kaschak Roofing Inc
2301 W Purdue St
Milwaukee, WI 53209
Total Bid: $197,900.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby
accepted and the proper City officials are hereby authorized and directed to enter into an appropriate
agreement for the purpose of same, all according to plans, specifications, and bid on file.
Money for this purpose is hereby appropriated from:
Acct No. 03230130 7214 63035 HVAC/Roofing Replacement Program
BID TAB
OSHKOSH PUBLIC LIBRARY 2024 ROOF REPLACEMENT
TUESDAY – JANUARY 9, 2024 10:00 A.M.
BIDDER BID PREQUAL BID BOND
Walsdorf Roofing Co Inc
W325 County Road HH
Kiel WI 53042
$299,899.00
YES
YES
Northern Metal & roofing Co Inc
155 Progress Drive
West Bend WI 53095
$282,590.00
YES
YES
Nieman Central Wisconsin Roofing
Co Inc
N2599 24th Ave
Lyndon Station, WI 53944
$267,100.00
YES
YES
Wenger Construction Inc
N3105 US 45
Campbellsport WI 53010
$384,917.00
YES
YES
Crafts Inc
3403 Menasha Ave
Manitowoc WI 54220
$314,450.00
YES
YES
Kaschak Roofing Inc
2301 W Purdue St
Milwaukee 53209
$197,900.00
YES
YES
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Kathy Snell, Special Events Coordinator
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-28 Approve Special Event - Otter Street Fishing Club to Utilize Menominee Park & Miller's
Bay for the Otter Street Winter Fisheree, February 3, 2024
A t t a chment sAttachments
Res 24-28
Otter Street Winter Fisheree Attachment
01/23/2024 24-28 RESOLUTION
PURPOSE: Approve Special Event - Otter Street Fishing Club to Utilize Menominee Park & Miller's Bay for the
Otter Street Winter Fisheree, February 3, 2024
INITIATED BY : City Administration
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to
Otter Street Fishing Club (Jim Erdman) to utilize Menominee Park and Miller's Bay on Friday, February 2, 2024,
from 8:00 a.m. through 8:00 p.m. Sunday, February 4, 2024 (actual event time: Saturday, February 3 from 9:00
a.m. to 11:00 p.m.) for the Otter Street Winter Fisheree event in accordance with the municipal code and
the attached application, with the following exceptions/conditions:
A.An exception to the provision of 4-24 (B)(6) of the City of Oshkosh Municipal Code to allow the
sale of alcoholic beverages after 9:00 p.m. on the condition that such sales shall cease no later than
10:30 p.m.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs
for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the
event during any period of emergency order or declaration prohibiting such an event. Approval of this
event shall not be interpreted to supersede any emergency order or declaration applicable to such an
event and all events shall remain subject to all applicable ordinances, orders, declarations and
requirements for public gatherings.
Cost Estimates for Extraordinary Services
Police
Staffing $728.26 (preliminary estimate includes 70 Auxiliary hrs., 2 CSO hrs. & 4 Supervisor Sgt. hrs. 4 officer hrs.)
Equipment/Vehicles $39.78 (preliminary estimate includes dedicated use of vehicles for setup and pick up of
no parking signs and barricades)
Supplies/Materials $16.50 (preliminary estimate includes use of no parking signs & cones)
Fire
Inspection $75.00 - 150.00 (preliminary estimate includes dedicated staff for inspection of temporary
structures)
Public Works
Staffing $37.33 (preliminary estimate includes dedicated staff for the delivery and pick up of barricades and
signs)
Equipment/Vehicles $31.81(preliminary estimate includes dedicated use of vehicle and trailer for delivery
and pick up of barricades and signs)
Supplies/Materials $33.00 (preliminary estimate includes use of barricades and signs)
SPECIAL EVENT PERMIT APPLICATION
Application fees are $25 for a single day event or $35 for a multi-day event
GENERAL INFORMATION
Official Name of Event:
Start Date:
End Date:
List times for each day:
MON TUES WED THURS FRI SAT SUN
SET UP TIME
START TIME
END TIME
CLEAN UP TIME
LOCATION OF THE EVENT
City Park:
Public Property (list street(s), building(s), etc.)
County Park / Property:
City Park:
Other:
ORGANIZATION SPONSOR
Name:
Address:
City:
State: Zip:
□ Check this box if this organization is tax exempt (a copy of Wisconsin Sales & Use Tax Exempt form is required)
Date Filed:
Application Fee Paid:
CONTACT INFORMATION (One contact person must be on site at ALL times during the event)
Primary Contact Name:
Daytime Phone:
Cell Phone:
Email:
Address:
City: State: Zip:
Secondary Contact Name:
Daytime Phone:
Cell Phone:
Email:
Address:
City: State: Zip:
EVENT DETAILS
Brief Description/Purpose of Event:
Type of event:
□ Festival / Music Concert
□ Fun Run / Walk / Roll
□ March Utilizing Public Property
Parade□
□ Public Assembly (for political purposes)
□ Religious / Educational
□ Rally / Memorial
□ Run / Walk Greater than 5K
□ Sport (fishing, soccer, etc.)
□ Street / Block Party
Event will have:
□ Alcoholic Beverages (Special Class B
License required)
□ Animals - list types of animals
□ Amusement Rides (carnival/midway)
□ Amplified Sound
□ Bounce House
□ Bungee Jump
□ Camping – list camping location
(camping/campgrounds must be licensed by
Winnebago County Health Dept.)
□ Food
□ Dunk Tank
□ Marching Units
□ Non Food Items for Sale / Display
□ Rock Wall
□ Tents / Canopies
□ Vehicles (Cars, Trucks, ATV, Boats, etc.)
□ Water Slides
□ Other high-risk activity
**It is the organizer’s responsibility to notify the City of Oshkosh
and request approval of any changes a minimum of 30 days prior
to the event.
Estimated attendance per day:
50-250 250-500 500-1,000
1,000-3,000 3,000-5,000 5,000+
10,000+
Estimated attendance for duration of event:
50-250 250-500 500-1,000
1,000-3,000 3,000-5,000 5,000+
10,000+
Length of Route for Walk / Run / Roll events:
Less than 1 Mile 1 Mile 2Mile 5K Other
Number of Participating Booths / Boats / Cars / etc.
1-25 25-50 50-100 100-200 200-400 400-600 +
List date & time of specific activities that occur during the event. (Ex: walk/run held day 2 of event)
Location of Event Parking:
(If city parking lots or turf areas in City Parks or on City property are needed for parking, a parking and/or turf agreement may be required.)
Advertising for your event will consist of:
Pre-event advertising through yard or other signs
Temporary directional / other signage during the event (no more than 24 hours in advance)
For more information regarding Special Event signage visit: City of Oshkosh, Municipal Code, Zoning Ordinance, Chapter 30, Article X: Signage
SERVICES / FACILITIES REQUESTED / REQUIRED
Oshkosh Police Department (list times of service requested/required)
List days & times requested / required below (circle AM or PM)
Monday AM / PM to AM/PM Tuesday AM / PM to AM / PM
Wednesday AM / PM to AM/PM Thursday AM / PM to AM / PM
Friday AM / PM to AM/PM Saturday AM / PM to AM / PM
Sunday AM / PM to AM/PM
Will the event requested /require temporary no parking areas? Yes No
Will an additional Security Company be onsite? Yes No
Security Firm Contact: Cell Phone:
Oshkosh Fire Department (list times of service requested/required)
Will the event require Paramedic Services and/or Fire Services? Paramedic Fire
List days & times requested / required below (circle AM or PM)
Monday AM / PM to AM/PM Tuesday AM / PM to AM / PM
Wednesday AM / PM to AM/PM Thursday AM / PM to AM / PM
Friday AM / PM to AM/PM Saturday AM / PM to AM / PM
Sunday AM / PM to AM/PM
Will fire, candles, fireworks or pyrotechnics be used? Yes No
Will LP (propane) tanks be utilized? Yes No
Will vendors be deep frying food? Yes No
(Only Commercial Deep Fryers will be permitted – no free standing units will be allowed.)
Public Works / Streets Department
Are you requesting a full or partial street closure? Yes No
Will you be contracting with a licensed road sign company? Yes No
Will the event route cross over a railroad track or bridge? Yes No
Parks Department (if your event will be held in a City Park)
Will additional dumpster(s) be brought onsite? Yes No
Will you be requesting a boat launch buy out (50 + boats)? Yes No
Will payment for the launch fee be paid by individual boaters? Yes No
Are you requesting turf parking? Yes No
List Shelter(s) to be Reserved:
Community Development
Will mobile vendors have exclusivity at the event? Yes No
(If vendors are not contracted with the event organizer, they must have a mobile vending permit.)
Electricity Use
Will there be a need to utilize City electricity? Yes No
If electrical is required, the organizer is responsible to contract with a license electrician.
Inspection Services
If a City water source is necessary, a licensed plumber must install back flow preventers and shall call Inspection
Services for an inspection.
Winnebago County
If the event is utilizing Winnebago County property or all or part of the waterways, have the proper agreements and
requirements been completed? Yes No
Other
Will drinking water be provided? Yes No
How will it be provided?
Will portable restrooms or handwashing stations be brought in? Yes No
Vendor Contact: Cell Phone:
Will food be prepared and served? Yes No
(Event organizer is responsible to provide containers and removal of grey water/liquid waste and grease/oil.)
Food vendors/trucks must be licensed with the Winnebago County Health Department or the State of Wisconsin.
List food vendor(s) names:
OTHER REQUIREMENTS
□ Event Insurance Certificate of Insurance is required for medium or high risk events;
the City of Oshkosh, and its officers, council members, agents,
employees and authorized volunteers must be listed as additional
insured.
□ Business & Residential Notifications Organizer is responsible to notify local businesses and residents
that will be impacted by the event
EMERGENCY CONTACT INFORMATION
Identify who will cancel the event if necessary (name/title/phone number)
Name & Title: Cell Phone:
Identify how the public will be notified of a cancellation before or during the event.
□ I have reviewed the proposed location for the event and determined suitability for our proposed use.
□ I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh
(see website for details).
□ I have reviewed and understand the City’s Insurance Requirements for Special Events (see website for
details).
□ I have enclosed the event’s Public Safety Site Plan.
□ I have enclosed other information that we believe is necessary or helpful to describe the planned event.
If the event takes place on city property (Parks, City Streets, or other city owned facilities) in whole or in part:
□ I understand and acknowledge that it is the event organizer’s responsibility to inspect the area the event is
to take place and notify the City’s Safety & Risk Management Officer (920.236.5117) of any safety concerns.
□ There are no requested changes, upgrades or safety concerns identified .
OR
□ I am requesting the following changes or upgrades to be considered:
SIGNATURE
I am authorized to sign this application and act on behalf of the event sponsor in relation to this event. The information
contained in this application for a Special Event permit is true, correct and complete to the best of my knowledge. If
there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and
request approval of them. I agree that I, or the sponsoring organization, will pay, or reimburse, the City for the actual
reasonable cost of providing extraordinary services for the Special Event according to the current Special Events
Extraordinary Fees Schedule.
Signature of Event Organizer Title of Event Organizer
Print Name of Event Organizer Date
Return completed Application and Application Fee to:
Oshkosh Seniors Center, Attn: Special Events Coordinator
805 Witzel Ave., Oshkosh, WI 54902
SPECIAL EVENT
INDEMNIFICATION & HOLD HARMLESS AGREEMENT
EVENT NAME:
ORGANIZER NAME:
The event organizer agrees that it, not the City, will be solely responsible for all incidents at the event. This
responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers,
employees, agents, and volunteers, along with event vendors, contractors, subcontr actors, participants, and visitors.
In consideration for the City’s approval of the Special Event except to the extent such claims arise from the sole
negligence or willful misconduct of the City, the organizer of this event agrees to indemnify and hold harmless the City
of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and
agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments,
and/or liabilities, including costs of defense and reasonable attorney fees, and further agrees to pay any settlement
entered into or on the behalf of, or judgment entered against, the foregoing individuals and/or entities.
The event organizer shall abide by the City’s insurance requirements for the event, including the addition of the City of
Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insureds for the
event.
The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of
the Special Event.
EVENT ORGANIZER(S)
Print Name of Event Organizer Date
Signature of Event Organizer Title of Event Organizer
04/25/2023
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Kathy Snell, Special Events Coordinator
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-29 Approve Special Event - Battle On Bago Foundation Inc. to Utilize Menominee Park,
Miller's Bay, Park Trails, and City Streets for the Battle on Bago Event, February 16 & 17, 2024
A t t a chment sAttachments
Res 24-29
Battle on Bago Attachment
Battle on Bago Attachment (2)
01/23/2024 24-29 RESOLUTION
PURPOSE: Approve Special Event - Battle on Bago Foundation Inc., to Utilize Menominee Park, Miller's Bay,
Park Trails and City Streets for the Battle on Bago Event, February 16 & 17, 2024
INITIATED BY : City Administration
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to
Battle on Bago Foundation (Glenn Curran) to utilize Menominee Park & Miller's Bay from 8:00 a.m. Monday,
February 12 through 8:00 a.m. Sunday, February 18, 2024 (event times: Friday, February 16 from 6:00 a.m. –
11:00 p.m.; Saturday, February 17 from 5:00 a.m. to 8:00 p.m.) for the Battle on Bago event, in accordance
with the municipal code and the attached application, with the following exceptions/conditions:
A.An exception to the provision of 4-23 (B)(6) of the City of Oshkosh Municipal Code, to allow an
extension of the sale of alcoholic beverages after 9:00 p.m. on Friday, February 16, 2024
Cost Estimate for Extra Ordinary Services
Police
Staffing $728.26 (preliminary estimate includes 4 officer hrs., 4 supervisor hrs, and 2 CSO hrs.)
Equipment / Vehicles $79.56 (preliminary estimate includes use of vehicles for setup and tear down of np
signs & cones)
Supplies / Materials $33 (preliminary estimate includes use of np signs and cones - 2 days)
Fire
Inspection $75-$1150 (preliminary estimate includes fire inspection)
Streets
Staffing $37.33 (preliminary estimate includes 1 hr. street personnel)
Equipment/Vehicles $31.81 (preliminary estimate includes 1 dedicated hr. for delivery & pickup of barricades
& signs)
Supplies/Materials $33 (preliminary estimate includes use of barricades & signs)
OPD Stationed
Parking will be throughout the park and on
surrounding city streets; ATVs will be allowed on City
Park trails and City streets within 3 to 4 block radius
There will be no access to Pratt Trail around the loop
of the Zoo.
Turf Parking
Port-a-lets,
dumpsters, etc.
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Kathy Snell, Special Events Coordinator
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-30 Approve Special Event - Father Carr's Place 2 Be to Host the CaRRnival for Kids in
Father Carr's Parking Lot, 1062 N Koeller, June 1, 2024
A t t a chment sAttachments
Res 24-30
CaRRnival for Kids attachment
01/23/2024 24-30 RESOLUTION
PURPOSE: Approve Special Event - Father Carr's Place 2 Be to host the CaRRnival for Kids in Father Carr's
parking lot, 1062 N Koeller, June 1, 2024
INITIATED BY : City Administration
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to
Father Carr’s Place 2 Be (Sherri Ziemer) to host the CaRRnival for Kids in the Father Carr's parking lot, 1062 N
Koeller on Saturday, June 1, 2024 from 10:00 a.m. to 4:00 p.m. in accordance with the municipal code and
the attached application, with the following exceptions/conditions:
A.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs
for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the
event during any period of emergency order or declaration prohibiting such an event. Approval of this
event shall not be interpreted to supersede any emergency order or declaration applicable to such an
event and all events shall remain subject to all applicable ordinances, orders, declarations and
requirements for public gatherings.
A. An exception to the provisions of section 6-6 of the Oshkosh Municipal Code is granted to allow animals
(petting zoo) for educational purposes.
Cost Estimates for Extraordinary Services
Police
Staffing $211.80 (preliminary estimate includes 6 CSO hrs. & 1 Supervisor Sgt. hr.)
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Kathy Snell, Special Events Coordinator
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-31 Approve Special Event - Otter Street Fishing Club to Utilize Menominee Park, Miller's
Bay, Gazebo Area, and Cruiser Docks for the Otter Street Walleye Tournament, June 14 - 16,
2024
A t t a chment sAttachments
Res 24-31
Otter Street Walleye Tournament Layout attachment
Otter Street Walleye Tournament attachment
01/23/2024 24-31 RESOLUTION
PURPOSE: Approve Special Event - Otter Street Fishing Club to Utilize Menominee Park, Miller's Bay, Gazebo
Area, and Cruise Docks for the Otter Street Walleye Tournament, June 14 -16, 2024
INITIATED BY : City Administration
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to
Otter Street Fishing Club (Jim Erdman) to utilize the Menominee Park, Miller's Bay, Gazebo area, and cruise
docks from 12 noon, Thursday, June 13, through 10:00 p.m. Sunday, June 16, 2024 (actual event times:
Friday, June 14 from 12:00 p.m. to 8:00 p.m.; Saturday, June 15, from 5:00 a.m. to 9:00 p.m. and Sunday,
June 16, from 5:00 a.m. to 9:00 p.m.) for the Otter Street Walleye Tournament in accordance with the
municipal code and the attached application, with the following exceptions/conditions:
A.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs
for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the
event during any period of emergency order or declaration prohibiting such an event. Approval of this
event shall not be interpreted to supersede any emergency order or declaration applicable to such an
event and all events shall remain subject to all applicable ordinances, orders, declarations and
requirements for public gatherings.
Cost Estimates for Extraordinary Services
Police
Staffing $20.31 (preliminary estimate includes 1 CSO hr.)
Equipment/Vehicle $19.89 (preliminary estimate includes 1 hr. vehicle use)
Supplies/Materials $11.00 (preliminary estimate includes use of np signs and cones)
Parking will be throughout the park and on
surrounding city streets; there may be little to no
access to Pratt Trail around the loop of the Zoo.
Port-a-lets,
Parking
Turf Parking
SPECIAL EVENT PERMIT APPLICATION
Application fees are $25 for a single day event or $35 for a multi-day event
GENERAL INFORMATION
Official Name of Event:
Start Date:
End Date:
List times for each day:
MON TUES WED THURS FRI SAT SUN
SET UP TIME
START TIME
END TIME
CLEAN UP TIME
LOCATION OF THE EVENT
City Park:
Public Property (list street(s), building(s), etc.)
County Park / Property:
City Park:
Other:
ORGANIZATION SPONSOR
Name:
Address:
City:
State: Zip:
□ Check this box if this organization is tax exempt (a copy of Wisconsin Sales & Use Tax Exempt form is required)
Date Filed:
Application Fee Paid:
CONTACT INFORMATION (One contact person must be on site at ALL times during the event)
Primary Contact Name:
Daytime Phone:
Cell Phone:
Email:
Address:
City: State: Zip:
Secondary Contact Name:
Daytime Phone:
Cell Phone:
Email:
Address:
City: State: Zip:
EVENT DETAILS
Brief Description/Purpose of Event:
Type of event:
□ Festival / Music Concert
□ Fun Run / Walk / Roll
□ March Utilizing Public Property
Parade□
□ Public Assembly (for political purposes)
□ Religious / Educational
□ Rally / Memorial
□ Run / Walk Greater than 5K
□ Sport (fishing, soccer, etc.)
□ Street / Block Party
Event will have:
□ Alcoholic Beverages (Special Class B
License required)
□ Animals - list types of animals
□ Amusement Rides (carnival/midway)
□ Amplified Sound
□ Bounce House
□ Bungee Jump
□ Camping – list camping location
(camping/campgrounds must be licensed by
Winnebago County Health Dept.)
□ Food
□ Dunk Tank
□ Marching Units
□ Non Food Items for Sale / Display
□ Rock Wall
□ Tents / Canopies
□ Vehicles (Cars, Trucks, ATV, Boats, etc.)
□ Water Slides
□ Other high-risk activity
**It is the organizer’s responsibility to notify the City of Oshkosh
and request approval of any changes a minimum of 30 days prior
to the event.
Estimated attendance per day:
50-250 250-500 500-1,000
1,000-3,000 3,000-5,000 5,000+
10,000+
Estimated attendance for duration of event:
50-250 250-500 500-1,000
1,000-3,000 3,000-5,000 5,000+
10,000+
Length of Route for Walk / Run / Roll events:
Less than 1 Mile 1 Mile 2Mile 5K Other
Number of Participating Booths / Boats / Cars / etc.
1-25 25-50 50-100 100-200 200-400 400-600 +
List date & time of specific activities that occur during the event. (Ex: walk/run held day 2 of event)
Location of Event Parking:
(If city parking lots or turf areas in City Parks or on City property are needed for parking, a parking and/or turf agreement may be required.)
Advertising for your event will consist of:
Pre-event advertising through yard or other signs
Temporary directional / other signage during the event (no more than 24 hours in advance)
For more information regarding Special Event signage visit: City of Oshkosh, Municipal Code, Zoning Ordinance, Chapter 30, Article X: Signage
SERVICES / FACILITIES REQUESTED / REQUIRED
Oshkosh Police Department (list times of service requested/required)
List days & times requested / required below (circle AM or PM)
Monday AM / PM to AM/PM Tuesday AM / PM to AM / PM
Wednesday AM / PM to AM/PM Thursday AM / PM to AM / PM
Friday AM / PM to AM/PM Saturday AM / PM to AM / PM
Sunday AM / PM to AM/PM
Will the event requested /require temporary no parking areas? Yes No
Will an additional Security Company be onsite? Yes No
Security Firm Contact: Cell Phone:
Oshkosh Fire Department (list times of service requested/required)
Will the event require Paramedic Services and/or Fire Services? Paramedic Fire
List days & times requested / required below (circle AM or PM)
Monday AM / PM to AM/PM Tuesday AM / PM to AM / PM
Wednesday AM / PM to AM/PM Thursday AM / PM to AM / PM
Friday AM / PM to AM/PM Saturday AM / PM to AM / PM
Sunday AM / PM to AM/PM
Will fire, candles, fireworks or pyrotechnics be used? Yes No
Will LP (propane) tanks be utilized? Yes No
Will vendors be deep frying food? Yes No
(Only Commercial Deep Fryers will be permitted – no free standing units will be allowed.)
Public Works / Streets Department
Are you requesting a full or partial street closure? Yes No
Will you be contracting with a licensed road sign company? Yes No
Will the event route cross over a railroad track or bridge? Yes No
Parks Department (if your event will be held in a City Park)
Will additional dumpster(s) be brought onsite? Yes No
Will you be requesting a boat launch buy out (50 + boats)? Yes No
Will payment for the launch fee be paid by individual boaters? Yes No
Are you requesting turf parking? Yes No
List Shelter(s) to be Reserved:
Community Development
Will mobile vendors have exclusivity at the event? Yes No
(If vendors are not contracted with the event organizer, they must have a mobile vending permit.)
Electricity Use
Will there be a need to utilize City electricity? Yes No
If electrical is required, the organizer is responsible to contract with a license electrician.
Inspection Services
If a City water source is necessary, a licensed plumber must install back flow preventers and shall call Inspection
Services for an inspection.
Winnebago County
If the event is utilizing Winnebago County property or all or part of the waterways, have the proper agreements and
requirements been completed? Yes No
Other
Will drinking water be provided? Yes No
How will it be provided?
Will portable restrooms or handwashing stations be brought in? Yes No
Vendor Contact: Cell Phone:
Will food be prepared and served? Yes No
(Event organizer is responsible to provide containers and removal of grey water/liquid waste and grease/oil.)
Food vendors/trucks must be licensed with the Winnebago County Health Department or the State of Wisconsin.
List food vendor(s) names:
OTHER REQUIREMENTS
□ Event Insurance Certificate of Insurance is required for medium or high risk events;
the City of Oshkosh, and its officers, council members, agents,
employees and authorized volunteers must be listed as additional
insured.
□ Business & Residential Notifications Organizer is responsible to notify local businesses and residents
that will be impacted by the event
EMERGENCY CONTACT INFORMATION
Identify who will cancel the event if necessary (name/title/phone number)
Name & Title: Cell Phone:
Identify how the public will be notified of a cancellation before or during the event.
□ I have reviewed the proposed location for the event and determined suitability for our proposed use.
□ I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh
(see website for details).
□ I have reviewed and understand the City’s Insurance Requirements for Special Events (see website for
details).
□ I have enclosed the event’s Public Safety Site Plan.
□ I have enclosed other information that we believe is necessary or helpful to describe the planned event.
If the event takes place on city property (Parks, City Streets, or other city owned facilities) in whole or in part:
□ I understand and acknowledge that it is the event organizer’s responsibility to inspect the area the event is
to take place and notify the City’s Safety & Risk Management Officer (920.236.5117) of any safety concerns.
□ There are no requested changes, upgrades or safety concerns identified .
OR
□ I am requesting the following changes or upgrades to be considered:
SIGNATURE
I am authorized to sign this application and act on behalf of the event sponsor in relation to this event. The information
contained in this application for a Special Event permit is true, correct and complete to the best of my knowledge. If
there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and
request approval of them. I agree that I, or the sponsoring organization, will pay, or reimburse, the City for the actual
reasonable cost of providing extraordinary services for the Special Event according to the current Special Events
Extraordinary Fees Schedule.
Signature of Event Organizer Title of Event Organizer
Print Name of Event Organizer Date
Return completed Application and Application Fee to:
Oshkosh Seniors Center, Attn: Special Events Coordinator
805 Witzel Ave., Oshkosh, WI 54902
SPECIAL EVENT
INDEMNIFICATION & HOLD HARMLESS AGREEMENT
EVENT NAME:
ORGANIZER NAME:
The event organizer agrees that it, not the City, will be solely responsible for all incidents at the event. This
responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers,
employees, agents, and volunteers, along with event vendors, contractors, subcontr actors, participants, and visitors.
In consideration for the City’s approval of the Special Event except to the extent such claims arise from the sole
negligence or willful misconduct of the City, the organizer of this event agrees to indemnify and hold harmless the City
of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and
agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments,
and/or liabilities, including costs of defense and reasonable attorney fees, and further agrees to pay any settlement
entered into or on the behalf of, or judgment entered against, the foregoing individuals and/or entities.
The event organizer shall abide by the City’s insurance requirements for the event, including the addition of the City of
Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insureds for the
event.
The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of
the Special Event.
EVENT ORGANIZER(S)
Print Name of Event Organizer Date
Signature of Event Organizer Title of Event Organizer
04/25/2023
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Kathy Snell, Special Events Coordinator
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-32 Approve Special Event - Oshkosh YMCA to Utilize City Streets for the Oshkosh Century
Bike Ride, June 23, 2024
A t t a chment sAttachments
Res 24-32
Century Bike Ride attachment
01/23/2024 24-32 RESOLUTION
PURPOSE: Approve Special Event - Oshkosh YMCA to utilize City streets for the Oshkosh Century Bike Ride,
June 23, 2024
INITIATED BY : City Administration
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to
the Oshkosh YMCA (Angie Flangan) to utilize City streets on Sunday, June 23, 2024 from 5:30 a.m. to 4:00
p.m. for the Oshkosh Century Bike Ride in accordance with the municipal code and the attached
application, with the following exceptions/conditions:
A.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs
for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the
event during any period of emergency order or declaration prohibiting such an event. Approval of this
event shall not be interpreted to supersede any emergency order or declaration applicable to such an
event and all events shall remain subject to all applicable ordinances, orders, declarations and
requirements for public gatherings.
Cost Estimates for Extraordinary Services
None
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Kathy Snell, Special Events Coordinator
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-33 Approve Special Event - Oshkosh Youth Baseball (OYB) to Utilize Menominee Park
and Reetz Softball Complex for the Oshkosh Youth Baseball Tournament, June 28 - 30, 2024
A t t a chment sAttachments
Res 24-33
OYB Tournament attachment
01/23/2024 24-33 RESOLUTION
PURPOSE: Approve Special Event - Oshkosh Youth Baseball (OYB) to Utilize Menominee Park for the Oshkosh
Youth Baseball Tournament, June 28 - 30, 2024
INITIATED BY : City Administration
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to
Oshkosh Youth Baseball (Ryan Haase) to utilize Menominee Park & the Reetz Softball Complex from Friday,
June 28 through Sunday, June 30, 2024 (actual events times: Friday, June 28 from 4:00 p.m. to 10:00 p.m.,
Saturday, June 29 from 8:00 a.m. to 10:00 p.m. and Sunday, June 30 from 8:00 a.m. to 8:00 p.m.) for the
Oshkosh Youth Baseball Tournament, in accordance with the municipal code and the attached
application, with the following exceptions/conditions:
A.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs
for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the
event during any period of emergency order or declaration prohibiting such event. Approval of this event
shall not be interpreted to supersede any emergency order or declaration applicable to such event and all
events shall remain subject to all applicable ordinances, orders, declarations and requirements for public
gatherings.
Cost Estimate
None
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Kathy Snell, Special Events Coordinator
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-34 Approve Special Event - Otter Street Fishing Club to Utilize Menominee Park & Ames
Point for the Otter Street Kids Fisheree, August 10, 2024
A t t a chment sAttachments
Res 24-34
Otter Street Kids Fisheree attachment
01/23/2024 24-34 RESOLUTION
PURPOSE: Approve Special Event - Otter Street Fishing Club to Utilize Menominee Park & Ames Point for the
Otter Street Kids Fisheree, August 10, 2024
INITIATED BY : City Administration
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that as a condition of
approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this
request shall not be interpreted as approval to conduct the event during any period of emergency order or
declaration prohibiting such an event. Approval of this event shall not be interpreted to supersede any
emergency order or declaration applicable to such an event and all events shall remain subject to all
applicable ordinances, orders, declarations and requirements for public gatherings.
Cost Estimates for Extraordinary Services
None
SPECIAL EVENT PERMIT APPLICATION
Application fees are $25 for a single day event or $35 for a multi-day event
GENERAL INFORMATION
Official Name of Event:
Start Date:
End Date:
List times for each day:
MON TUES WED THURS FRI SAT SUN
SET UP TIME
START TIME
END TIME
CLEAN UP TIME
LOCATION OF THE EVENT
City Park:
Public Property (list street(s), building(s), etc.)
County Park / Property:
City Park:
Other:
ORGANIZATION SPONSOR
Name:
Address:
City:
State: Zip:
□ Check this box if this organization is tax exempt (a copy of Wisconsin Sales & Use Tax Exempt form is required)
Date Filed:
Application Fee Paid:
CONTACT INFORMATION (One contact person must be on site at ALL times during the event)
Primary Contact Name:
Daytime Phone:
Cell Phone:
Email:
Address:
City: State: Zip:
Secondary Contact Name:
Daytime Phone:
Cell Phone:
Email:
Address:
City: State: Zip:
EVENT DETAILS
Brief Description/Purpose of Event:
Type of event:
□ Festival / Music Concert
□ Fun Run / Walk / Roll
□ March Utilizing Public Property
Parade□
□ Public Assembly (for political purposes)
□ Religious / Educational
□ Rally / Memorial
□ Run / Walk Greater than 5K
□ Sport (fishing, soccer, etc.)
□ Street / Block Party
Event will have:
□ Alcoholic Beverages (Special Class B
License required)
□ Animals - list types of animals
□ Amusement Rides (carnival/midway)
□ Amplified Sound
□ Bounce House
□ Bungee Jump
□ Camping – list camping location
(camping/campgrounds must be licensed by
Winnebago County Health Dept.)
□ Food
□ Dunk Tank
□ Marching Units
□ Non Food Items for Sale / Display
□ Rock Wall
□ Tents / Canopies
□ Vehicles (Cars, Trucks, ATV, Boats, etc.)
□ Water Slides
□ Other high-risk activity
**It is the organizer’s responsibility to notify the City of Oshkosh
and request approval of any changes a minimum of 30 days prior
to the event.
Estimated attendance per day:
50-250 250-500 500-1,000
1,000-3,000 3,000-5,000 5,000+
10,000+
Estimated attendance for duration of event:
50-250 250-500 500-1,000
1,000-3,000 3,000-5,000 5,000+
10,000+
Length of Route for Walk / Run / Roll events:
Less than 1 Mile 1 Mile 2Mile 5K Other
Number of Participating Booths / Boats / Cars / etc.
1-25 25-50 50-100 100-200 200-400 400-600 +
List date & time of specific activities that occur during the event. (Ex: walk/run held day 2 of event)
Location of Event Parking:
(If city parking lots or turf areas in City Parks or on City property are needed for parking, a parking and/or turf agreement may be required.)
Advertising for your event will consist of:
Pre-event advertising through yard or other signs
Temporary directional / other signage during the event (no more than 24 hours in advance)
For more information regarding Special Event signage visit: City of Oshkosh, Municipal Code, Zoning Ordinance, Chapter 30, Article X: Signage
SERVICES / FACILITIES REQUESTED / REQUIRED
Oshkosh Police Department (list times of service requested/required)
List days & times requested / required below (circle AM or PM)
Monday AM / PM to AM/PM Tuesday AM / PM to AM / PM
Wednesday AM / PM to AM/PM Thursday AM / PM to AM / PM
Friday AM / PM to AM/PM Saturday AM / PM to AM / PM
Sunday AM / PM to AM/PM
Will the event requested /require temporary no parking areas? Yes No
Will an additional Security Company be onsite? Yes No
Security Firm Contact: Cell Phone:
Oshkosh Fire Department (list times of service requested/required)
Will the event require Paramedic Services and/or Fire Services? Paramedic Fire
List days & times requested / required below (circle AM or PM)
Monday AM / PM to AM/PM Tuesday AM / PM to AM / PM
Wednesday AM / PM to AM/PM Thursday AM / PM to AM / PM
Friday AM / PM to AM/PM Saturday AM / PM to AM / PM
Sunday AM / PM to AM/PM
Will fire, candles, fireworks or pyrotechnics be used? Yes No
Will LP (propane) tanks be utilized? Yes No
Will vendors be deep frying food? Yes No
(Only Commercial Deep Fryers will be permitted – no free standing units will be allowed.)
Public Works / Streets Department
Are you requesting a full or partial street closure? Yes No
Will you be contracting with a licensed road sign company? Yes No
Will the event route cross over a railroad track or bridge? Yes No
Parks Department (if your event will be held in a City Park)
Will additional dumpster(s) be brought onsite? Yes No
Will you be requesting a boat launch buy out (50 + boats)? Yes No
Will payment for the launch fee be paid by individual boaters? Yes No
Are you requesting turf parking? Yes No
List Shelter(s) to be Reserved:
Community Development
Will mobile vendors have exclusivity at the event? Yes No
(If vendors are not contracted with the event organizer, they must have a mobile vending permit.)
Electricity Use
Will there be a need to utilize City electricity? Yes No
If electrical is required, the organizer is responsible to contract with a license electrician.
Inspection Services
If a City water source is necessary, a licensed plumber must install back flow preventers and shall call Inspection
Services for an inspection.
Winnebago County
If the event is utilizing Winnebago County property or all or part of the waterways, have the proper agreements and
requirements been completed? Yes No
Other
Will drinking water be provided? Yes No
How will it be provided?
Will portable restrooms or handwashing stations be brought in? Yes No
Vendor Contact: Cell Phone:
Will food be prepared and served? Yes No
(Event organizer is responsible to provide containers and removal of grey water/liquid waste and grease/oil.)
Food vendors/trucks must be licensed with the Winnebago County Health Department or the State of Wisconsin.
List food vendor(s) names:
OTHER REQUIREMENTS
□ Event Insurance Certificate of Insurance is required for medium or high risk events;
the City of Oshkosh, and its officers, council members, agents,
employees and authorized volunteers must be listed as additional
insured.
□ Business & Residential Notifications Organizer is responsible to notify local businesses and residents
that will be impacted by the event
EMERGENCY CONTACT INFORMATION
Identify who will cancel the event if necessary (name/title/phone number)
Name & Title: Cell Phone:
Identify how the public will be notified of a cancellation before or during the event.
□ I have reviewed the proposed location for the event and determined suitability for our proposed use.
□ I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh
(see website for details).
□ I have reviewed and understand the City’s Insurance Requirements for Special Events (see website for
details).
□ I have enclosed the event’s Public Safety Site Plan.
□ I have enclosed other information that we believe is necessary or helpful to describe the planned event.
If the event takes place on city property (Parks, City Streets, or other city owned facilities) in whole or in part:
□ I understand and acknowledge that it is the event organizer’s responsibility to inspect the area the event is
to take place and notify the City’s Safety & Risk Management Officer (920.236.5117) of any safety concerns.
□ There are no requested changes, upgrades or safety concerns identified .
OR
□ I am requesting the following changes or upgrades to be considered:
SIGNATURE
I am authorized to sign this application and act on behalf of the event sponsor in relation to this event. The information
contained in this application for a Special Event permit is true, correct and complete to the best of my knowledge. If
there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and
request approval of them. I agree that I, or the sponsoring organization, will pay, or reimburse, the City for the actual
reasonable cost of providing extraordinary services for the Special Event according to the current Special Events
Extraordinary Fees Schedule.
Signature of Event Organizer Title of Event Organizer
Print Name of Event Organizer Date
Return completed Application and Application Fee to:
Oshkosh Seniors Center, Attn: Special Events Coordinator
805 Witzel Ave., Oshkosh, WI 54902
SPECIAL EVENT
INDEMNIFICATION & HOLD HARMLESS AGREEMENT
EVENT NAME:
ORGANIZER NAME:
The event organizer agrees that it, not the City, will be solely responsible for all incidents at the event. This
responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers,
employees, agents, and volunteers, along with event vendors, contractors, subcontr actors, participants, and visitors.
In consideration for the City’s approval of the Special Event except to the extent such claims arise from the sole
negligence or willful misconduct of the City, the organizer of this event agrees to indemnify and hold harmless the City
of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and
agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments,
and/or liabilities, including costs of defense and reasonable attorney fees, and further agrees to pay any settlement
entered into or on the behalf of, or judgment entered against, the foregoing individuals and/or entities.
The event organizer shall abide by the City’s insurance requirements for the event, including the addition of the City of
Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insureds for the
event.
The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of
the Special Event.
EVENT ORGANIZER(S)
Print Name of Event Organizer Date
Signature of Event Organizer Title of Event Organizer
04/25/2023
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Kathy Snell, Special Events Coordinator
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-35 Approve Special Event - Vietnam Veterans of America Chapter 437 to Utilize South
Park War Monument for the POW/MIA Remembrance Ceremony, September 21, 2024
A t t a chment sAttachments
Res 24-35
POW MIA Ceremony attachment
01/23/2024 24-35 RESOLUTION
PURPOSE: Approve Special Event - Vietnam Veterans of America Chapter 437 to Utilize South Park War
Monument for the POW/MIA Remembrance Ceremony, September 21, 2024
INITIATED BY : City Administration
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that as a condition of
approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this
request shall not be interpreted as approval to conduct the event during any period of emergency order or
declaration prohibiting such event. Approval of this event shall not be interpreted to supersede any
emergency order or declaration applicable to such event and all events shall remain subject to all
applicable ordinances, orders, declarations and requirements for public gatherings.
Cost Estimates for Extraordinary Services
None
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Kathy Snell, Special Events Coordinator
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-36 Approve Special Event - The Amyotrophic Lateral Sclerosis (ALS) Association to Utilize
Menominee Park for the Walk to Defeat ALS, September 21, 2024
A t t a chment sAttachments
Res 24-36
Walk to Defeat ALS attachment
01/23/2024 24-36 RESOLUTION
PURPOSE: Approve Special Event - The Amyotrophic Lateral Sclerosis (ALS) Association to Utilize Menominee
Park for the Walk to Defeat ALS, September 21, 2024
INITIATED BY : City Administration
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to
The Amyotrophic Lateral Sclerosisals??????? Association (Annie Maloney) to utilize Menominee Park on
Saturday, September 21, 2024, from 6:30 a.m. to 1:00 p.m. (actual event time 8:30 a.m. to 12:00 p.m.) for the
Walk to Defeat ALS event in accordance with the municipal code and the attached application, with the
following exceptions/conditions:
A.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs
for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the
event during any period of emergency order or declaration prohibiting such an event. Approval of this
event shall not be interpreted to supersede any emergency order or declaration applicable to such an
event and all events shall remain subject to all applicable ordinances, orders, declarations and
requirements for public gatherings.
Cost Estimates for Extraordinary Services
Police
Staffing $20.31 (preliminary estimate includes 1hr. CSO setup and tear-down of cones and no parking signs)
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Kathy Snell, Special Events Coordinator
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-37 Approve Special Event - Alzheimer's Association to Utilize Lakeshore Park, Pavilion,
Trail, and City Streets for the Walk to End Alzheimer's, September 28, 2024
A t t a chment sAttachments
Res 24-37
Walk to End Alzheimer's attachment
01/23/2024 24-37 RESOLUTION
PURPOSE: Approve Special Event - Alzheimer's Association to Utilize Lakeshore Park, Pavilion, Trail and City
Streets for the Walk to End Alzheimer's September 28, 2024
INITIATED BY : City Administration
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to
Alzheimer’s Association (Deb Paul) to utilize Lakeshore Park, pavilion, trail and City streets on Saturday,
September 28, 2024, from 6:00 a.m. to 1:00 p.m. (actual event time 10:00 a.m. to 11:30 a.m.) for the Walk to
End Alzheimer’s event in accordance with the municipal code and the attached application, with the
following exceptions/conditions:
A.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs
for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the
event during any period of emergency order or declaration prohibiting such an event. Approval of this
event shall not be interpreted to supersede any emergency order or declaration applicable to such an
event and all events shall remain subject to all applicable ordinances, orders, declarations and
requirements for public gatherings.
Cost Estimates for Extraordinary Services
Police
Staffing $872.75 (preliminary estimate includes 4 CSO hr., 4 Supervisor hrs., and 5.75 officer hrs. for security)
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Becca Andraschko, Deputy Clerk
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-38 Approve Special Class "B" Licenses
A t t a chment sAttachments
Res 24-38
01/23/2024 24-38 RESOLUTION
PURPOSE: APPROVE SPECIAL CLASS "B" LICENSES
INITIATED BY : CITY CLERK
WHEREAS, an application and all required documentation for a license has been submitted, fees
deposited, and all reviews required by city ordinance have been completed; and
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses
be granted subject to satisfaction of such conditions; and subject to the fulfillment of any further conditions
imposed by State Statute for issuance of such license:
SPECIAL CLASS "B" LICENSES
ORGANIZATION, EVENT NAME, DATE, TIME, LOCATION, AND PERSON IN CHARGE:
Fe, Vida y Esperanza Inc
Event Name: Dia del Amor y La Amistad
February 9, 2024 from 9:00pm to 2:00am
Location: Sunnyview Expo Center, 500 E County Road Y, Oshkosh, WI 54901
Person in Charge: Michel Hernandez
Otter Street Fishing Club
Event Name: Otter Street Winter Fisheree
February 3, 2024 from 10:00am to 10:00pm
Location: Miller's Bay - Siewert Trail Tent
Person in Charge: Scott Engel
Special Olympics Wisconsin
Event Name: Oshkosh Polar Plunge
February 10, 2024 from 10:00am to 4:00pm
Location: 820 Hazel Street, Oshkosh, WI 54901
Person in Charge: Jared Porter
Battle on Bago
Event Name: Battle on Bago
February 16, 2024 from 8:00am to 11:00pm
February 17, 2024 from 8:00am to 11:00pm
Location: Menominee Park
Person in Charge: Curt Stam
Battle on Bago
Event Name: Otter Street Fishing
June 14, 2024 from 8:00am to 10:00pm
June 15, 2024 from 8:00am to 10:00pm
June 16, 2024 from 8:00am to 10:00pm
Location: Menominee Park
Person in Charge: Curt Stam
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Matt Mugerauer, Mayor
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-39 Approve Appointments to Various Boards and Commissions
B A C KGRO UN DBACKGROUND
In accordance with Section 2-11(I) of the City of Oshkosh Municipal Code, the Mayor shall have the
authority to appoint, subject to Council approval, members to the various Boards and Commissions
within the City. As vacancies to the City's Boards and Commissions currently exist, the Mayor makes the
appointments listed below for consideration by the Common Council.
REC O M M E N D A TI ONRECOMMENDATION
The Mayor recommends that the Common Council approve the appointments listed below:
A d vis ory P a rk B oa rdAdvisory P a r k B o a r d
Tim Franz, moving from Alternate 2 to Seat 1, term ending 2025
B us ines s I mp r ove ment D is t r ic t (B I D ) B oa rdBusiness I mp r o ve ment D is t r ic t (B I D ) B o a r d
Derek Mulloy, moving from Alternate 1 to Seat 11, term ending 2026
D ive r s it y, Eq uit y , a nd I nclus ion (D E I ) Commit t eeDiversity, Eq uit y , a nd I nclus io n (D E I ) C om mit t ee
Marina Kenowski, appointed to Alternate 2, term ending 2024
Sus t a ina b ilit y A d vis ory B oa rdSustainability A d vis or y B o a r d
Jacob Klaameyer, appointed to Seat 1, term ending 2024
A t t a chment sAttachments
Res 24-39
Application - DEI_Kenowski Marina
Application - SAB_Klaameyer Jacob
1/23/2024 24-39 RESOLUTION
PURPOSE: APPROVE APPOINTMENT TO THE FOLLOWING BOARDS AND COMMISSIONS:
ADVISORY PARK BOARD
BUSINESS IMPROVEMENT DISTRICT (BID) BOARD
DIVERSITY, EQUITY, AND INCLUSION (DEI) COMMITTEE
SUSTAINABILITY ADVISORY BOARD
INITIATED BY : MAYOR MATT MUGERAUER
WHEREAS, in accordance with Section 2-11(I) of the City of Oshkosh Municipal Code, the Mayor shall have
the authority to appoint, subject to Council approval, members to the various Boards and Commissions
within the City.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the appointments to
the various boards are made by Mayor Matt Mugerauer, as listed below, and are hereby approved.
Advisory Park Board
Tim Franz, moving from Alternate 2 to Seat 1, term ending 2025
Business Improvement District (BID) Board
Derek Mulloy, moving from Alternate 1 to Seat 11, term ending 2026
Diversity, Equity, and Inclusion (DEI) Committee
Marina Kenowski, appointed to Alternate 2, term ending 2024
Sustainability Advisory Board
Jacob Klaameyer, appointed to Seat 1, term ending 2024
1
Zuercher, Kami
From:Bartlett, Diane
Sent:Thursday, June 29, 2023 11:31 AM
To:Zuercher, Kami
Subject:FW: City of Oshkosh Board/Commission Background Questionnaire
From: City of Oshkosh Board/Commission Background Questionnaire <DoNotReply@ci.oshkosh.wi.us>
Sent: Monday, January 9, 2023 11:35 AM
To: Bartlett, Diane <DBartlett@ci.oshkosh.wi.us>
Subject: City of Oshkosh Board/Commission Background Questionnaire
EXTERNAL SENDER. Only open links and attachments from known senders. DO NOT provide your
username or password to anyone.
City of Oshkosh Board/Commission Background Questionnaire
Date:1/9/2023 11:35:19 AM
Board/Commission DIVERSITY, EQUITY AND INCLUSION COMMITTEE
Name (Last, First, Middle)
Address
City State Zip
Marina Kenowski
1700 Woodstock st
54904
Employer
Occupation:
Amcor
Trade Compliance specialist
18 Years of Age or Older Yes
Home Phone (920)312-6493
Business Phone (920)527-5054
Email Address marinakenowski@gmail.com
Cell Phone (920)312-6493
Currently reside/live within the Oshkosh City
Limits? Yes
Number of Years: 7
Education: MBA Supply Chain and Logistics, currently studying at Lakeland
University- Masters in Counseling (2026)
Do you have any relatives in the service of any
department of the City of Oshkosh? (Yes/No): No
2
List name, department and relationship:
List any potential conflicts of interest:
List City boards, commissions or committiees on which you have serv ed: Years:
Do you have any other previous experience,
special qualifications or technical training, that
would be relevant to the position that you are
interested in?
Volunteer in several settings; Behavioral coach certification
(2016); Rotary Youth member (2002/2003)
Please write a concise statement which describes
why you wish to serve on the
above Board/Commission.
I'd help promoting cultural competence and awareness
1
Zuercher, Kami
From:City of Oshkosh Board/Commission Background Questionnaire
<DoNotReply@ci.oshkosh.wi.us>
Sent:Friday, July 7, 2023 10:46 AM
To:Zuercher, Kami
Subject:City of Oshkosh Board/Commission Background Questionnaire
EXTERNAL SENDER. Only open links and attachments from known senders. DO NOT provide your
username or password to anyone.
City of Oshkosh Board/Commission Background Questionnaire
Date:7/7/2023 10:46:03 AM
Board/Commission Sustainability Advisory Board, Transportation Committee,
Advisory Park Board
Name (Last, First, Middle)
Address
City State Zip
Jacob Tyler Quan Klaameyer
505 Hobbs Ave.
Oshkosh, Wisconsin 54901
Employer
Occupation:
Oshkosh Corporation
Mechanical Engineer
18 Years of Age or Older Yes
Home Phone (920) 509-2565
Business Phone (920) 920-5908
Email Address jklaameyer@gmail.com
Cell Phone
Currently reside/live within the Oshkosh City
Limits? Yes
Number of Years: 6
Education: Bachelor of Science in Mechanical Engineering from the
University of Alaska Fairbanks
Do you have any relatives in the service of any
department of the City of Oshkosh? (Yes/No): No
List name, department and relationship:
List any potential conflicts of interest:
List City boards, commissions or committiees on which you have served: Years:
2
Do you have any other previous experience,
special qualifications or technical training, that
would be relevant to the position that you are
interested in?
I feel my experience in the Oshkosh Corporation Product
Stewardship Council as the corporate engineering
representative and leading the total cost of ownership analysis
of Oshkosh Corporation customer vehicles qualifies me for a
position on the Sustainability Advisory Board and/or
Transportation Committee. Additionally, I am currently an
apprentice of an ethnobotanist, forager, and herbalist based out
of Green Bay, which could help inform the Sustainability
Advisory Board and Advisory Park Board of ways to increase
food security and resilience in our community. Also, I have
experience finding federal opportunities and funding and
writing proposal responses from my job at Oshkosh
Corporation.
Please write a concise statement which describes
why you wish to serve on the
above Board/Commission.
Outreach to fellow citizens of Oshkosh is of upmost importance
to being of service. First and foremost, I would work to solicit
and bring the problems and solutions from our community to
bear within the board/committee meetings. Speaking with folks
at parks while foraging has already shown significant
opportunity to teach the community about invasive edible plant
species to combat food insecurity and increase biodiversity in
our city. Also, regular involvement with community bike events
has shown me community activities make us all physically and
mentally healthier; Promoting more interactions between our
citizens is key to our collective success. Secondarily, increasing
utility of our governments' services and spreading useful
information from the board/committee meetings will improve
the community involvement. Also, I offer my skills of
quantitative analysis and proposal and professional writing to
any board/committee.
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Mark Lyons, Planning Services Manager
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Ord 24-40 Approve Zone Change from General Agricultural Extraterritorial District (A-2ETZ) to
Single-Family Residence Extraterritorial District (R-1ETZ) for a property located at 4744 County
Highway K in the Town of Algoma (Extraterritorial Zoning Committee Recommends Approval)
B A C KGRO UN DBACKGROUND
The applicant is requesting a zone change to Single-Family Residence Extraterritorial District (R-1ETZ) for the
subject property. The subject area for this rezone request consists of an approximately 40-acre parcel of
land located in the Town of Algoma on the north side of County Highway K, approximately ½ mile west of
Clairville Road and the current City limits. The property is located in the Zone D, City Expansion Area per
the Cooperative Plan between the Town of Algoma and City of Oshkosh. The property is scheduled to
be attached to the City on March 1, 2043.
A N A L Y SI SANALYSIS
The zone change to R-1 ETZ is to allow the owner to subdivide the property into two lots for an additional
single-family development. The current A-2 ETZ District, meant for higher-intensity agricultural uses, does
not permit new residential developments. The 2040 Comprehensive Plan recommends light density
residential uses for this area, so the A-2 ETZ District is consistent with that recommendation.
REC O M M E N D A TI ONRECOMMENDATION
The Extraterritorial Zoning Committee recommended approval of the requested zone change for the
property located at 4744 County Highway K with findings on January 2, 2024. Please see the attached
staff report and meeting minutes for more information.
A t t a chment sAttachments
Ord 24-40
EZC - Zone Change - 4744 CTH K
1/23/2024 24-40 ORDINANCE
SECOND READING
1/9/2024 24-14 ORDINANCE
FIRST READING
PURPOSE: APPROVE ZONE CHANGE FROM GENERAL AGRICULTURAL EXTRATERRITORIAL DISTRICT (A-2 ETZ) TO
SINGLE-FAMILY RESIDENCE EXTRATERRITORIAL DISTRICT (R-1 ETZ) FOR A PROPERTY LOCATED AT 4744 COUNTY
HIGHWAY K IN THE TOWN OF ALGOMA
INITIATED BY : DARRYL LEHMAN, MARTENSON & EISELE, INC.
EXTRATERRITORIAL ZONING COMMITTEE RECOMMENDATION: Approved
A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 30-713(B) OF THE OSHKOSH
MUNICIPAL CODE PERTAINING TO EXTRATERRITORIAL ZONING DISTRICTS WITHIN THE TOWN OF ALGOMA/CITY
OF OSHKOSH EXPANSION AREA
The Common Council of the City of Oshkosh does ordain as follows:
SECTION 1. That Section 30-713(B) of the Oshkosh Municipal Code pertaining to Extraterritorial Zoning
Districts within the Town of Algoma/City of Oshkosh Expansion Area and the map therein described is hereby
amended by changing the district character of the following described property from General Agricultural
Extraterritorial Zoning (A-2 ETZ) to Single-Family Residence Extraterritorial District (R-1 ETZ) Generally located at
the property west of 4744 County Highway K as described below: ZONE CHANGE FROM GENERAL
AGRICULTURAL EXTRATERRITORIAL DISTRICT (A-2ETZ) TO SINGLE FAMILY RESIDENCE EXTRATERRITORIAL DISTRICT
(R-1ETZ) FOR PROPERTY LOCATED AT 4744 COUNTY ROAD “K”. BEING ALL OF THE SOUTHEAST ¼ OF THE
SOUTHWEST ¼ OF SECTION 30, TOWNSHIP 18 NORTH, RANGE 16 EAST, ALL LOCATED IN THE SOUTHEAST ¼ OF
THE SOUTHWEST ¼ OF SECTION 30, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF ALGOMA, WINNEBAGO
COUNTY, WISCONSIN.
SECTION 2. This Ordinance shall be in full force and effect from and after its passage and publication.
SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #24-40
APPROVE ZONE CHANGE FROM GENERAL AGRICULTURAL EXTRATERRITORIAL DISTRICT (A-2ETZ) TO
SINGLE-FAMILY RESIDENCE EXTRATERRITORIAL DISTRICT (R-1ETZ) FOR A PROPERTY LOCATED AT 4744 COUNTY
HIGHWAY “K” IN THE TOWN OF ALGOMA on January 23, 2024. This ordinance changes the zoning of the
properties located at 4744 Highway K in the Town of Algoma from General Agricultural Extraterritorial District
(A-2 ETZ) to Single-Family Residence Extraterritorial District (R-1 ETZ). The full text of the Ordinance may be
obtained at the Office of the City Clerk, 215 Church Avenue and on the City's website at
www.ci.oshkosh.wi.us. Clerk's phone: (920) 236-5011.
ITEM: PUBLIC HEARING: ZONE CHANGE FROM GENERAL AGRICULTURAL
EXTRATERRITORIAL DISTRICT (A-2ETZ) TO SINGLE-FAMILY RESIDENCE
EXTRATERRITORIAL DISTRICT (R-1ETZ) FOR A PROPERTY LOCATED AT
4744 COUNTY HIGHWAY “K” IN THE TOWN OF ALGOMA
Extraterritorial Zoning Committee meeting of January 2, 2024.
GENERAL INFORMATION
Applicant: Darryl Lehman, Martenson & Eisele, Inc.
Owner: Jeffrey & Sandra Rogge
Action(s) Requested:
The applicant requests a zone change from the existing
General Agricultural Extraterritorial (A-2 ETZ) District to
Single-Family Residence Extraterritorial (R-1ETZ) for property
located 4744 County Highway “K” in the Town of Algoma.
Applicable Ordinance Provisions:
Zoning map amendment standards are found in Section 30-
707 of the Zoning Ordinance.
Property Location and Background Information:
The subject area for this rezone request
consists of an approximately 40-acre ¼, ¼
parcel of land located in the Town of
Algoma on the north side of County
Highway “K”, approximately ½ mile west
of Clairville Road and the current City
limits. The property is located in the Zone
D, City Expansion Area per the
Cooperative Plan between the Town of
Algoma and City of Oshkosh. The
property is scheduled to be attached to the
City on March 1, 2043.
The property is primarily vacant and
unfarmed except for a single-family
residence and associated accessory
structures. The current house was
constructed in the early 2000s, replacing a
typical farmstead built sometime in the
early 1900s. The general area is predominantly used for agricultural purposes besides a scattering
of rural single-family properties located along County Highway “K”.
Algoma-Oshkosh Boundary Agreement
Subject
Site
2022 Aerial of Subject Site
Subject Site
Existing Land Use Zoning
Single-Family Residence/Vacant General Agricultural Extraterritorial District (A-2 ETZ)
Recognized Neighborhood Organizations
None
Adjacent Land Use and Zoning
Existing Uses Zoning
North Agricultural General Agricultural Extraterritorial District (A-2 ETZ)
South Single-Family Residence/
Agricultural General Agricultural Extraterritorial District (A-2 ETZ)
East Agricultural General Agricultural Extraterritorial District (A-2 ETZ)
West Agricultural General Agricultural Extraterritorial District (A-2 ETZ)
Comprehensive Plan Land Use
Recommendation
Land Use
2040 Comprehensive Land Use
Recommendation
Light Density Residential
ANALYSIS
Zone Change
This zone change to R-1 ETZ is to allow the owner to subdivide the property into two lots for an
additional single-family development. The current A-2 ETZ District, meant for higher-intensity
agricultural uses, does not permit new residential developments. The 2040 Comprehensive Plan
does recommend light density residential uses
for this area so the A-2 ETZ District is consistent
with that recommendation.
A draft Certified Survey Map (CSM) was
submitted to the City showing the proposed
land division. The new “L” shaped lot (LOT 2)
takes a large area of wetlands north of the
existing house as well as 425-foot-wide,
approximately 12-acre swath of buildable land
east of the house. Plans for the new house have
not been submitted at this time. However, staff
would caution not to develop the new lot in a
way which it will permanently hamper future
development of the remaining land.
Draft Certified Survey Map
Staff is supportive of the proposed rezone as the R-1 ETZ District and its allowable land uses
meet the Light Density Residential use recommendations in the 2040 Comprehensive Plan
designated for this area.
FINDINGS/RECOMMENDATION/CONDITIONS
In its review and recommendation to the Common Council on an application for an
Extraterritorial Zoning Map amendment, staff recommends the Plan Commission make the
following finding based on staff’s opinion of this request.
The proposed zone change request is harmonious, compatible and consistent with goals
and recommendations set forth by the City’s 2040 Comprehensive Plan.
Staff recommends approval of the zone change with the finding listed above.
RECOMMENDATION/CONDITIONS
The Extraterritorial Zoning Committee recommended approval of the requested zone change
from the existing General Agricultural Extraterritorial (A-2 ETZ) District to Single-Family
Residence Extraterritorial (R-1ETZ) for property located 4744 County Highway “K” in the Town
of Algoma with findings on January 2, 2024. The following is the Extraterritorial Zoning
Committee’s Discussion on the item.
Mr. Nau presented the items and reviewed the site and surrounding area as well as the land use, and
zoning classifications in this area. The subject site is on West 20th Avenue, approximately a quarter mile
west of Clairville Road and the current City limits. The property is located in the Zone D, City Expansion
Area per the Cooperative Plan between the Town of Algoma and City of Oshkosh. The property is
scheduled to be attached to the City on March 1, 2043. The property is primarily vacant and undeveloped.
There is a single-family structure and accessory structures located centrally on the parcel. The current
house was constructed in the early 2000s, replacing a typical farmstead built sometime in the early 1900s.
The general area is predominantly used for agricultural purposes besides a scattering of rural single-
family properties located along 20th Avenue. This zone change is to allow the owner to subdivide the
property into two lots for an additional single-family development. The current A-2 ETZ District, meant
for higher-intensity agricultural uses, does not permit new residential developments. The 2040
Comprehensive Plan does recommend light density residential uses for this area so the A-2 ETZ District is
consistent with that recommendation.
A draft Certified Survey Map (CSM) was submitted to the City showing the proposed land division.
The new “L” shaped lot (LOT 2) takes a large area of wetlands north of the existing house as well as
425-foot-wide, approximately 12-acre swath of buildable land east of the house. Plans for the new
house have not been submitted at this time. However, staff would caution not to develop the new lot
in a way which it will permanently hamper future development of the remaining land. Staff is
supportive of the proposed rezone as the R-1 ETZ District and its allowable land uses meet the Light
Density Residential use recommendations in the 2040 Comprehensive Plan designated for this area.
Staff recommends approval of the zone change with the finding listed in the staff report.
Mr. Lyons opened up public comment asking if the owner/applicant wanted to make any statements.
He asked for any public comments. There being none, he closed public comments.
Motion by Propp to adopt the findings and recommendation as stated in the staff report.
Seconded by Heath.
Mr. Rasmussen asked if there was any discussion on the motion.
Motion carried 5-0
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Mark Lyons, Planning Services Manager
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Ord 24-41 Approve Zone Change from Suburban Mixed Use District with a Planned
Development Overlay (SMU-PD) to Institutional District (I) for the Property Located at 425 North
Washburn Street (Plan Commission Recommends Approval)
B A C KGRO UN DBACKGROUND
The applicant is requesting a zone change to Institutional District (I) for the subject property. The subject
property consists a single lot that is 10.26 acres and is located north of Witzel Avenue on North Washburn
Street. The site includes a 24,360 square foot office building and associated parking area that was
previously used as an office for Oshkosh Corporation. The surrounding area consists of single and two-
family uses to the west, and commercial uses to the north, east, and south.
The applicant approached the city about utilizing the existing building on the subject site for a church.
The proposal was brought to a Plan Commission workshop on June 20, 2023. Plan Commission was
supportive of the proposal. On September 5, 2023, Plan Commission reviewed a land use map
amendment from Interstate Commercial to Community Facility, which Common Council subsequently
approved on October 24, 2023.
A N A L Y SI SANALYSIS
The applicant is requesting a zone change to Institutional District (I) for the subject property. This request
is intended to provide appropriate zoning for future indoor institutional use of the property. The proposed
Institutional (I) zoning is consistent with the 2040 Comprehensive Land Use Plan recommendation of
Community Facility for the subject site. For this reason, staff is supportive of the proposed rezoning of the
subject site.
REC O M M E N D A TI ONRECOMMENDATION
The Plan Commission recommended approval of the requested zone change for the property located at
425 North Washburn Street with findings on January 2, 2024. Please see the attached staff report and
meeting minutes for more information.
A t t a chment sAttachments
Ord 24-41
Zone Change - 425 N Washburn St
1/23/2024 24-41 ORDINANCE
SECOND READING
1/9/2024 24-15 ORDINANCE
FIRST READING
PURPOSE: APPROVE ZONE CHANGE FROM SUBURBAN MIXED USE DISTRICT WITH A PLANNED DEVELOPMENT
OVERLAY (SMU-PD) TO INSTITUTIONAL DISTRICT (I) FOR THE PROPERTY LOCATED AT 425 NORTH WASHBURN
STREET
INITIATED BY : RIVER VALLEY CHURCH
PLAN COMMISSION RECOMMENDATION: Approved
A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 30-381 OF THE OSHKOSH MUNICIPAL
CODE PERTAINING TO ZONING DISTRICTS.
The Common Council of the City of Oshkosh does ordain as follows:
SECTION 1. That Section 30-381 of the Oshkosh Municipal Code pertaining to Zoning Districts and the map
therein described is hereby amended by changing the district character of the property located at 425
North Washburn Street from Suburban Mixed Use with a Planned Development Overlay (SMU-PD) to
Institutional (I) for property located at 425 North Washburn Street, Parcel 1615060000. ZONE CHANGE FROM
SUBURBAN MIXED USE DISTRICT WITH PLANNED DEVELOPMENT OVERLAY (SMU-PD) TO INSTITUTIONAL (I) DISTRICT
FOR PROPERTY LOCATED AT 425 NORTH WASHBURN STREET. BEING ALL OF LOT 1, OUTLOT 1 AND OUTLOT 2 OF
CERTIFIED SURVEY MAP NUMBER 5678, RECORDED AS DOCUMENT NUMBER 1345057, WINNEBAGO COUNTY
REGISTER OF DEEDS AND ALL OF THE ADJACENT N. WASHBURN STREET RIGHT-OF-WAY, ALL LOCATED IN THE
NORTHEAST ¼ OF THE NORTHEAST ¼ OF SECTION 21, TOWNSHIP 18 NORTH, RANGE 16 EAST, CITY OF OSHKOSH,
WINNEBAGO COUNTY, WISCONSIN.
SECTION 2. This Ordinance shall be in full force and effect from and after its passage and publication.
SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #24-41
APPROVE ZONE CHANGE FROM SUBURBAN MIXED USE DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY
(SMU-PD) TO INSTITUTIONAL DISTRICT (I) FOR THE PROPERTY LOCATED AT 425 NORTH WASHBURN STREET on
January 23, 2024. This ordinance changes the zoning of the properties located at 425 North Washburn Street
from Suburban Mixed Use with a Planned Development Overlay (SMU-PD) to Institutional (I). The full text of
the Ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and on the City's
website at www.ci.oshkosh.wi.us. Clerk's phone: (920) 236-5011.
ITEM: PUBLIC HEARING: ZONE CHANGE FROM SUBURBAN MIXED USE
DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (SMU-PD) TO
INSTITUTIONAL DISTRICT (I) FOR THE PROPERTY LOCATED AT 425
NORTH WASHBURN STREET
Plan Commission meeting of January 2, 2024.
GENERAL INFORMATION
Owner: 425 N Washburn LLC
Applicant: River Valley Church
Action(s) Requested:
The applicant requests a zone change from the existing Suburban Mixed Use with a Planned
Development Overlay (SMU-PD) to Institutional (I) for the property located at 425 North
Washburn Street.
Applicable Ordinance Provisions:
Zoning map amendment standards are found in Section 30-381 of the Zoning Ordinance.
Property Location and Background Information:
The subject site consists a single lot that is 10.26 acres and is located north of Witzel Avenue on
North Washburn Street. The site includes a 24,360 square foot office building, and associated
parking area, that was previously used as an office for Oshkosh Corporation. The surrounding
area consists of single and two-family uses to the west, and commercial uses to the north, east,
and south. The 2040 Comprehensive Land Use Plan recommends Community Facility uses for
the subject site.
The applicant approached the city about utilizing the existing building on the subject site for a
church. The proposal was brought to a Plan Commission workshop on June 20, 2023. Plan
Commission was supportive of the proposal. On September 5, 2023 Plan Commission reviewed,
and Common Council subsequently approved, a land use map amendment from Interstate
Commercial to Community Facility on October 24, 2023.
Subject Site
Existing Land Use Zoning
Vacant Commercial Suburban Mixed Use with a Planned
Development (SMU-PD)
Recognized Neighborhood Organizations
None
Adjacent Land Use and Zoning
Existing Uses Zoning
North Commercial Suburban Mixed Use (SMU)
South Commercial Suburban Mixed Use with a Planned
Development (SMU-PD)
East Commercial Suburban Mixed Use (SMU)
West Multi-Family Residential Duplex Residential - 6 (DR-6)
Comprehensive Plan Land Use
Recommendation
Land Use
2040 Comprehensive Land Use
Recommendation
Community Facility
ANALYSIS
Zone Change
The applicant is requesting a zone change to Institutional District (I) for the subject property. This
request is intended to provide appropriate zoning for future indoor institutional use of the
property.
The proposed Institutional (I) zoning is consistent with the 2040 Comprehensive Land Use Plan
recommendation of Community Facility for the subject site. For this reason, staff is supportive of
the proposed rezoning of the subject site.
FINDINGS/RECOMMENDATION/CONDITIONS
In its review and recommendation to the Common Council on an application for a Zoning Map
amendment, staff recommends the Plan Commission make the following findings based on the
criteria established by Chapter 30-381 (D)(2):
(a) Advances the purposes of this Chapter as outlined in Section 30-03.
(b) Is in harmony with the Comprehensive Plan.
(c) Maintains the desired overall consistency of land uses, land use intensities, and land
use impacts within the pertinent zoning districts.
(d) Addresses any of the following factors that are not properly addressed on the
current Official Zoning Map:
(iii) Factors have changed (such as new data, infrastructure, market
conditions, development, annexation, or other zoning changes), making
the subject property more appropriate for a different zoning district.
Staff recommends approval of the zone change with the findings listed above.
RECOMMENDATION/CONDITIONS
The Plan Commission recommended approval of the requested zone change from the existing
Suburban Mixed Use with a Planned Development Overlay (SMU-PD) to Institutional (I) for the
property located at 425 North Washburn Street with findings on January 2, 2024. The following is
Plan Commission’s Discussion on the item.
Site Inspections Report: Mr. Kiefer, Ms. Davey, Mr. Esslinger, Ms. Propp, and Mr. Perry reported
visiting the site.
Staff report accepted as part of the record.
Mr. Nielsen presented the items and reviewed the site and surrounding area as well as the land
use and zoning classifications in the area. The subject site consists a single lot that is 10.26 acres
and is located north of Witzel Avenue on North Washburn Street. The site includes a 24,360
square foot office building, and associated parking area, that was previously used as an office for
Oshkosh Corporation. The surrounding area consists of single and two-family uses to the west,
and commercial uses to the north, east, and south. The 2040 Comprehensive Land Use Plan
recommends Community Facility uses for the subject site. The applicant approached the city
about utilizing the existing building on the subject site for a church. The proposal was brought to
a Plan Commission workshop on June 20, 2023. Plan Commission was supportive of the
proposal. On September 5, 2023 Plan Commission reviewed, and Common Council subsequently
approved, a land use map amendment from Interstate Commercial to Community Facility on
October 24, 2023. The proposed Institutional (I) zoning is consistent with the 2040
Comprehensive Land Use Plan recommendation of Community Facility for the subject site. For
this reason, staff is supportive of the proposed rezoning of the subject site. Staff recommends
approval of the zone change with the findings listed in the staff report.
Mr. Perry opened up technical questions to staff.
Mr. Loewenstein asked if the church outgrows the space in ten years and some other institution
wants to come there, would they have to come back to Plan Commission to use that space.
Mr. Lyons stated another institution could move in without having to come back to Plan
Commission. If the building is not used for an institutional use for twelve consecutive months,
then the CUP would expire.
Mr. Perry opened the public hearing and asked if the applicant wanted to make any statements.
Caleb Ihrig, 3550 Bambi Lane, sits on the board at River Valley Church. They were very
encouraged by the unanimous Council vote in support of the plan amendment. This
request now aligns with that. A church in Oshkosh cannot operate in anything other than
something zoned Institutional. In some cities you are able to under a commercial zoning.
In regards to any future commercial use of this property, it is a little bit of a challenge,
due to the retention pond in the back. It is part of a three-hundred foot drainage
easement, because the lot to the south is basically 99% impervious surface. Sawyer Creek
runs through the subject property and is considered a navigable waterway, so the whole
lot is considered shore land and has high water setbacks. There are also wetlands
delineated in that valley. There is also a high-pressure gas line flowing through the
backside of the parking lot with a fifty-foot easement. You can pave over it but you
cannot build on top of it. There is another gas line easement along the backside too. The
church would like to move in with the existing building, parking lot, and keep a lot of the
existing green space in the back. They are looking forward to making it their home.
Mr. Perry asked if other members of the public wished to speak.
Mr. Perry closed public comments.
There was no closing statement from the applicant.
Motion by Propp to adopt the findings and recommendation as stated in the staff report.
Seconded by Kiefer.
Mr. Perry asked if there was any discussion on the motion.
Motion carried 9-0
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Jim Collins, Director of Transportation
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :*Ord 24-42 Amend Section 27A-11 of the Municipal Code Pertaining to Parking Regulations on
Designated Streets and Alleys (Congress Avenue) (Transportation Committee Recommends
Approval)
B A C KGRO UN DBACKGROUND
Currently, there is no parking on the north side of Congress Avenue from Jackson Street to 50 feet west of
Jackson Street. This ordinance extends the no parking to 104 feet. With the new Vel Phillips School, some
staff members are now parking on Congress Avenue and entering the building via the back entrance.
Residents are reporting that the parked cars are creating a hazard near the intersection for two-way
traffic.
A N A L Y SI SANALYSIS
I have observed the area and agree that vehicles need to be moved further from the intersection to
increase sight distance and create additional room for turning vehicles. There is still plenty of parking in
the area as we are only removing about 50 feet. Additionally, the school district has confirmed there is
plenty of off-street parking available on the Vel Phillips campus.
B OA RD /COM M I SSI ON I N FORM A TI O NBOARD/C O M M I SSI O N I N FO RM A TI O N
The Transportation Committee recommended approval (5-0) via roll call vote at the January 9, 2024,
meeting.
FI SC A L I M P A CTFISCAL I M P A C T
The fiscal impact of this ordinance is removal of signage. The cost will be covered by the Sign
Department's budget.
REC O M M E N D A TI ONRECOMMENDATION
I recommend that the Common Council approve these modifications to Section 27A-11 of the Municipal
Code pertaining to parking regulations on designated streets and alleys.
A t t a chment sAttachments
Ord 24-42
01/23/2024 24-42 ORDINANCE
FIRST READING
PURPOSE: AMEND SECTION 27A-11 OF THE MUNICIPAL CODE PERTAINING TO PARKING REGULATIONS ON
DESIGNATED STREETS AND ALLEYS (CONGRESS AVENUE)
INITIATED BY : TRANSPORTATION DEPARTMENT
RECOMMENDATION: TRANSPORTATION COMMITTEE – APPROVED
A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-11 PARKING REGULATIONS ON
DESIGNATED STREETS AND ALLEYS
WHEREAS, the Transportation Department recommends this no-parking amendment to increase clearance
and vision near the intersection of Congress Avenue and Jackson Street.
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Oshkosh as follows:
SECTION 1. That Section 27A-11 pertaining to parking regulations on designated streets and alleys of the
Oshkosh Municipal Code is hereby amended as follows:
A-11 PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS
Congress Avenue
Delete Therefrom: 50 feet west of Jackson Street (old condition)
Add Thereto: No parking on Congress, north side, from Jackson Street to 104 feet west of Jackson Street.
SECTION 2. This ordinance shall be in full force and effect from and after its passage, publication and
placement of the appropriate signage.
SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted ordinance
#24-XX on February 13, 2024, AMEND PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS (A
GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-11 OF THE OSHKOSH MUNICIPAL
CODE PERTAINING TO PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS). The ordinance updates
street parking regulations on Congress Avenue near the intersection with Jackson Street.
The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Ave and through
the City’s website at www.ci.oshkosh.wi.us. Clerk’s Phone: 920/236-5011.
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Jim Collins, Director of Transportation
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :*Ord 24-43 Amend Section 27A-11 of the Municipal Code Pertaining to Parking Regulations on
Designated Streets and Alleys (Punhoqua Street) (Transportation Committee Recommends
Approval)
B A C KGRO UN DBACKGROUND
These ordinances are from when Lakeshore Golf Course was in operation.
A N A L Y SI SANALYSIS
These ordinances are no longer relevant with the new 4-season building and redevelopment.
B OA RD /COM M I SSI ON I N FORM A TI O NBOARD/C O M M I SSI O N I N FO RM A TI O N
The Transportation Committee Recommended Approval (5-0) Via Roll-call Vote At The January 9, 2024
meeting.
FI SC A L I M P A CTFISCAL I M P A C T
The fiscal impact of this ordinance is removal of signage. The cost will be covered by the Sign
Department's budget.
REC O M M E N D A TI ONRECOMMENDATION
I recommend that the Common Council approve these modifications to Section 27A-11 of the Municipal
Code pertaining to parking regulations on designated streets and alleys.
A t t a chment sAttachments
Ord 24-43
01/23/2024 24-43 ORDINANCE
FIRST READING
PURPOSE: AMEND SECTION 27A-11 OF THE MUNICIPAL CODE PERTAINING TO PARKING REGULATIONS ON
DESIGNATED STREETS AND ALLEYS (PUNHOQUA STREET)
INITIATED BY : TRANSPORTATION DEPARTMENT
RECOMMENDATION: TRANSPORTATION COMMITTEE – APPROVED
A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-11 PARKING REGULATIONS ON
DESIGNATED STREETS AND ALLEYS
WHEREAS, the Transportation Department recommends updating of parking restrictions in the area of
Lakeshore Park due to new construction.
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Oshkosh as follows:
SECTION 1. That Section 27A-11 pertaining to parking regulations on designated streets and alleys of the
Oshkosh Municipal Code is hereby amended as follows:
A-11 PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS
Punhoqua Street:
Delete Therefrom: 90-degree angle parking, from its northerly terminus, southerly a distance of 770 feet. No
parking, southwesterly side, form 770 feet east of its northly terminus to 790 feet north of rainbow drive.
SECTION 2. This ordinance shall be in full force and effect from and after its passage, publication and
placement of the appropriate signage.
SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted ordinance
#24-XX on February 13, 2024, AMEND PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS (A
GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-11 OF THE OSHKOSH MUNICIPAL
CODE PERTAINING TO PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS). The ordinance updates
street parking regulations on Punhoqua Street.
The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Ave and through
the City’s website at www.ci.oshkosh.wi.us. Clerk’s Phone: 920/236-5011.
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Jim Collins, Director of Transportation
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :*Ord 24-44 Amend Section 27a-2 of the Municipal Code Pertaining to Prohibited Right Turns at
the Intersection of North Main St, Harrison Street, and New York Avenue (Transportation
Committee Recommends Approval)
B A C KGRO UN DBACKGROUND
This intersection was reconstructed when North Main Street was reconstructed a few years ago. All right-
hand turns are now prohibited. This action cleans up the ordinances to meet current conditions.
A N A L Y SI SANALYSIS
All right turns are currently prohibited at this intersection per the current configuration. At some point in
the past, right turns were allowed from eastbound New York Avenue onto North Main Street.
B OA RD /COM M I SSI ON I N FORM A TI O NBOARD/C O M M I SSI O N I N FO RM A TI O N
The Transportation Committee recommended approval (5-0) via roll-call vote at the January 9, 2024,
meeting.
FI SC A L I M P A CTFISCAL I M P A C T
There is no fiscal impact of this action as the signage is already in place.
REC O M M E N D A TI ONRECOMMENDATION
I recommend that the Common Council approve these modifications to Section 27A-2 of the Municipal
Code pertaining to prohibited right turns.
A t t a chment sAttachments
Ord 24-44
01/23/2024 24-44 ORDINANCE
FIRST READING
PURPOSE: AMEND SECTION 27A-2 OF THE MUNICIPAL CODE PERTAINING TO PROHIBITED RIGHT TURNS AT THE
INTERSECTION OF NORTH MAIN ST, HARRISON STREET, AND NEW YORK AVENUE
INITIATED BY : TRANSPORTATION DEPARTMENT
RECOMMENDATION: TRANSPORTATION COMMITTEE - APPROVED
A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-2 PROHIBITED RIGHT TURNS
WHEREAS, the Transportation Department recommends prohibited right hand turns on red at the
intersection of North Main Street with Harrison Street and New York Avenue.
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Oshkosh as follows:
SECTION 1. That Section 27A-2 pertaining to prohibited right turns of the Oshkosh Municipal Code is hereby
amended as follows:
A-2 PROHIBITED RIGHT TURNS
Add Thereto: Right hand turn prohibited on red at the
following intersections:
New York Avenue, North Main Street and
Harrison Intersection;
Delete Therefrom: except for the right turn from eastbound New
York Avenue onto North Main Street
SECTION 2. This ordinance shall be in full force and effect from and after its passage, publication and
placement of the appropriate signage.
SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted ordinance #24-XX on
February 13, 2024, ADD PROHIBITED RIGHT TURN (A GENERAL ORDINANCE OF THE CITY OF OSHKOSH
AMENDING SECTION 27A-2 OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO PROHIBITED RIGHT TURNS. The
ordinance shall prohibit right turn on red at the intersections of New York Avenue with North Main Street and
Harrison Street.
The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Ave and through
the City’s website at www.ci.oshkosh.wi.us. Clerk’s Phone: 920/236-5011.
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Mike Stanley, Fire Chief
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-45 Renewal of Agreement with the Emergency Medical Services Medical Director
($20,000.00)
B A C KGRO UN DBACKGROUND
In order to provide Emergency Medical Services, the Oshkosh Fire Department is compelled by Wisconsin
statutes to contract with a physician to provide medical direction.
A N A L Y SI SANALYSIS
To ensure quality assurance, quality improvement, high-caliber continuing education, and the provision of
exceptional care, the department needs to contract for medical direction. The department enjoys the
benefit of having an outstanding medical director. This agreement would continue this relationship
without interruption.
FI SC A L I M P A CTFISCAL I M P A C T
The Oshkosh Fire Department has budgeted for this expense in 2024 in account 0100-0230-6412
Contractual Services.
REC O M M E N D A TI ONRECOMMENDATION
The recommendation would be that Common Council approve this agreement so that there is no
interruption of services and to continue this mutually beneficial relationship.
A t t a chment sAttachments
Res 24-45
EMS Medical Director Agreement Oshkosh Fire 02.01.24
01/23/2024 24-45 RESOLUTION
PURPOSE: RENEWAL OF AGREEMENT WITH THE EMERGENCY MEDICAL SERVICES MEDICAL DIRECTOR
($20,000.00)
INITIATED BY : OSHKOSH FIRE DEPARTMENT
WHEREAS, the Oshkosh Fire Department recommends a one year renewal of agreement with the
Emergency Medical Services Medical Director.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City
officials are hereby authorized to enter into and take those steps necessary to implement an appropriate
professional services agreement with the Emergency Medical Services Medical Director in the amount of
twenty thousand dollars ($20,000.00). The proper City officials are hereby authorized to execute and deliver
the agreement in substantially the same form as attached hereto, any changes in the execution copy being
deemed approved by their respective signatures, and said City officials are authorized and directed to take
those steps necessary to implement the terms and conditions of the Agreement.
Money for this purpose is hereby appropriated from:
Acct. No. 0100-0230-6412 Contractual Services
OSHKOSH FIRE DEPARTMENT – BAYCARE CLINIC, LLP
EMERGENCY MEDICAL SERVICES MEDICAL DIRECTOR AGREEMENT
This agreement shall be effective February 1, 2024. In consideration of the mutual benefits and promises
described below, the parties, Oshkosh Fire Department (hereinafter the "SERVICE") and BayCare Clinic, LLP
(hereinafter the "COMPANY"), hereby agree as follows:
1. SERVICE hereby engages COMPANY for Kerry Ahrens, M.D. (hereinafter the ''DIRECTOR"), to serve
as its Medical Director for the purpose of guidance in SERVICE's provision of Emergency Medical
Services to its residents and inhabitants. Director shall perform all acts and duties required in conformity
with Wisconsin Statutes Chapter 256 and Wisconsin Administrative Code Chapter DHS 110.
2. This agreement shall commence on February 1, 2024, and continue for one (1) year (hereinafter the
"Term"). The Term shall automatically renew at the end of each calendar year for successive one-year
periods (“Renewal Term”). Either party may terminate this agreement for any reason with sixty (60) days'
written notice to the other. This agreement may also be terminated by either party immediately following
thirty (30) days written notice to the other in the event of a breach and failure of the breaching party to
cure said breach within the thirty (30) day notice period.
3. This agreement supersedes all prior agreements and amendments related to the subject matter herein
entered into between COMPANY and SERVICE, verbal or written.
4. In addition to the requirements set forth in the aforementioned statutory and administrative code
sections, DIRECTOR shall perform the following duties:
a) Provide medical direction to SERVICE in all matters relating to Emergency Medical
Services (hereinafter "EMS").
b) Coordinate EMS between SERVICE, participating hospitals and hospital staff, including
receiving emergency department physicians in SERVICE's EMS system, state and local
governmental agencies, and other necessary entity.
c) Provide SERVICE with quality assurance initiatives, to include, without limitation,
periodic reviews of SERVICE's EMS responses, critique, and commentary of same in a
timely fashion and any other feedback necessary for the purpose of maintaining a medically
acceptable level of EMS care.
5. In addition to meeting all requirements set forth in the aforementioned statutory and administrative
code sections, SERVICE shall perform the following duties:
a) Comply with all state and local EMS protocols.
b) Abide by all orders, regulations, restrictions, and protocols of DIRECTOR or his designees.
6. DIRECTOR shall provide approximately seventy-five (75) to one hundred twenty (120) hours of service
annually. In exchange for the services rendered by DIRECTOR the SERVICE agrees to make an annual
payment of Twenty Thousand Dollars ($20,000) during each term of this Agreement. COMPANY shall
invoice SERVICE for the annual payment which is due on February 1st of each year.
7. SERVICE and DIRECTOR shall maintain their own separate policies of professional liability
insurance, and neither shall be required to consider or list the other as an "additional insured" on such
policies.
8. SERVICE explicitly agrees to hold harmless, indemnify, and defend DIRECTOR, from and against
any claims alleging negligence or other wrongdoing, in whole or in part, by SERVICE.
9. DIRECTOR explicitly agrees to hold harmless, indemnify, and defend SERVICE from and against
any claims alleging negligence or other wrongdoing solely on the part of DIRECTOR.
10. The parties are independent contractors. No party is authorized or permitted to act as an agent or
employee of any other. Nothing in this Agreement is intended nor shall be construed to create an
employer/employee relationship, partnership, or joint venture relationship or to allow any party to
exercise control or direction over the manner or method by which any party provides services to
patients. All services shall be performed in accordance with all applicable medical standards and the
terms and conditions of this Agreement.
11. Nothing in this agreement is intended as a waiver of the City of Oshkosh's right or opportunity to rely
upon the municipal limitations and immunities contained within Wisconsin law. Municipal immunities
and limitations include, but are not limited to, Wisconsin Statutes Sections 345.05, 893.80, and 893.83.
Such damage limits, caps, and immunities are intended to be preserved and are incorporated into this
agreement and shall govern all disputes, contractual or otherwise, as they apply to the municipality
and its agents, officers, and employees.
12. This Agreement constitutes the entire agreement among the parties. No change to the terms of this
Agreement will be effective or enforceable unless such change shall be in writing and signed by the
parties hereto.
BAYCARE CLINIC, LLP
Ashwani Bhatia, M.D., Chief Executive Officer
Date
KERRY AHRENS, M.D.
Kerry Ahrens, M.D.
Date
OSHKOSH FIRE DEPARTMENT
Signature
Print Name
Date
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Russ Van Gompel, Director of Finance
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-46 Appropriate ARPA Funds for Specific 2024 Infrastructure Projects
B A C KGRO UN DBACKGROUND
Attached is a resolution to appropriate additional ARPA Funds for specific projects. As part of the 2024
Proposed Budget, the City Council appropriated $5,133,200 for ARPA Projects. The attached resolution
would appropriate an additional $595,000. The request is to increase the funding for the Design of the Fire
Training Center by an additional $295,000, for a total of $450,000, to increase the funding for the Pratt Trail
Archaeological Trail by an additional $200,000, for a total of $400,000, and to add $50,000 for Public Works
Facility Enhancements and $50,000 for Quarry Park Landfill Mitigation.
FI SC A L I M P A CTFISCAL I M P A C T
The requested appropriation at this time totals $595,000. Based on the ARPA Award of $20,514,484 and
Resolution No. 21-498, which directed 75% of ARPA expenditures for City Infrastructure, the remaining
ARPA balance for City Infrastructure projects would be $1,724,913. The remaining funds should be
appropriated by early spring in 2024. ARPA projects must be identified and committed by December 31,
2024.
Please contact me if you have any additional questions.
REC O M M E N D A TI ONRECOMMENDATION
Staff recommends that Council approve the attached Resolution.
A t t a chment sAttachments
Res 24-46
Revised ARPA List
1/23/2024 24-46 RESOLUTION
PURPOSE: APPROPRIATE ARPA FUNDS FOR SPECIFIC 2024 INFRASTRUCTURE PROJECTS
INITIATED BY : CITY ADMINISTRATION
WHEREAS, the City of Oshkosh was awarded $20,514,484 in ARPA (American Rescue Plan Act of 2021)
Funds; and
WHEREAS, on May 20, 2021 the City received and deposited 50% of the award in the amount of
$10,257,242 into a Special Revenue Fund, Fund Number 0224, ARPA Special Revenue; and
WHEREAS, on June 7, 2022 the City received and deposited the remaining 50% of the award in the
amount of $10,257,242 into a Special Revenue Fund, Fund Number 0224, ARPA Special Revenue; and
WHEREAS, the City Council adopted Resolution Number 21-498, “Creating Parameters for Usage of
American Rescue Plan (ARPA) Funds; and
WHEREAS, Resolution 21-498 states that 75% of the ARPA Funds should be utilized for City infrastructure
projects; and
WHEREAS, Resolution 21-583 appropriated $4,023,050; and
WHEREAS, Resolution 22-478 appropriated $3,969,900; and
WHEREAS, Resolution 23-573 appropriated $5,133,200
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh funding from ARPA funds
received by the City of Oshkosh be appropriated by increasing the funding for the Design of the Fire Training
Center by $295,000 (for a total of $450,000), by increasing the funding for the Pratt Trail Archeological Study
by $200,000 (for a total of $400,000), by adding $50,000 for Public Works Facility Efficiency Enhancements,
and adding $50,000 for the Quarry Park Landfill Mitigation.
Remaining Balance $11,311,913
2023 Projects
Badger Books $132,100
Install Fiber from Station 15 to Leach $40,300
Install Fiber from Parks to Sawyer $76,600
Install Fiber from Sawyer to Pollock $87,500
Fire Dept Hose $8,500
Fire Apparatus Floor $60,000
Fire Dept Turnout Gear $80,000
Fire Dept Generator $70,000
Fire Dept Station Renovations $50,000
Fire Dept Garage Door Safety Eyes $12,500
Police Dept Mobile Force / Crisis Negotiator Veh $350,000
Barrier System $100,000
Concrete Repairs $175,000
Westhaven Signals $200,000
Sawdust District Utilities $260,000
Museum Signage $75,000
Museum Masonry Overhaul $350,000
Museum Loading Doors $200,000
Museum General Purpose Room $150,000
Museum Security System $20,000
Pickart Park Development $350,000
Westhaven Tennis Courts $120,000
Asphalt Pavement Prevention Prog $250,000
Network Switches $10,000
Fiber to Station 15 with County $214,000
Business / Bartender License $24,000
Cemetery Road Paving $25,000
PD Taser Replace $45,000
GOH Plumbing Improv $15,000
OM Replace 404/406 Video Equip $75,000
PD Tue Narc System $35,000
OM Control Room Editor $7,700
Police UFED Analyzer $7,200
HPE servers $15,500
Election Shields $10,000
3rd Ave Storeage $134,000
Badger Books Storage/Elections $24,000
Subtotal $3,858,900 $7,453,013
2024 Projects For Consideration
Fire Dept Generators (2 plus additional)$775,000
Pratt Trail Archaelogical Study $400,000
Data Center Switch Replacement $94,900
Fire Dept Station Renovations $55,000
Fire Dept Hose $18,000
Fire Dept Mattressess $21,100
Senior Center Siding & Doors $200,000
44th Parallel Ply Equip & Surfacing $300,000
Fire Dept Cardiac Monitors & AEDs $1,092,500
Tough Books $67,600
Thermal cameras $70,000
Grand Entrance Windows & Doors $0
Zoo Bear Exhibit $400,000
Grand Building Renovation design $473,000
Design Fire Training Center $450,000
Asphalt Pavement Prevention Prog $250,000
Museum Sawyer House Windows $175,000
Police CCOV Equipment $100,000
Police take home vehicles $286,000
Police Evidence Center $55,000
Fire Replace Air Bags $20,000
Fire Security Cameras $67,000
Fire Pressure Washers $8,100
Public Works Facility Efficiency Enhancements $50,000
Quary Park Landfill Mitigation $50,000
Reduce 2024 Levy
ADA Improvement $100,000
Concrete Repairs $150,000
Subtotal $5,728,200 $1,724,813
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Mark Lyons, Planning Services Manager
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-47 Approve Conditional Use Permit for an Institutional Use at 425 North Washburn Street
(Plan Commission Recommends Approval)
B A C KGRO UN DBACKGROUND
The applicant is requesting Conditional Use Permit (CUP) approval for an indoor institutional use at 425
North Washburn Street. The subject site consists of a single lot that is 10.26 acres and is located north of
Witzel Avenue on North Washburn Street. The site includes a 24,360-square-foot office building and an
associated parking area that was previously used as an office for Oshkosh Corporation. The surrounding
area consists of single and two-family uses to the west, and commercial uses to the north, east, and
south.
A N A L Y SI SANALYSIS
The applicant is requesting approval for a CUP on the site to convert the existing office building to a
church. According to the applicant, the building footprint will remain as is and will be sufficient for their
proposed use. No additional structures are planned at this time. A Plan Commission workshop was held
on June 20, 2023 with Plan Commission supportive of the proposal. On September 5, 2023, Plan
Commission reviewed and approved a land use map amendment from Interstate Commercial to
Community Facility; Common Council subsequently approved this on October 24, 2023. A zone change
from Suburban Mixed Use with a Planned Development Overlay (SMU-PD) to Institutional (I) is scheduled
to be considered for approval on January 23, 2024.
Staff is in support of the Conditional Use Permit (CUP) for the indoor institutional use as the conversion of
the site to a church should not have an adverse impact on neighboring properties due to the relatively
infrequent use of the property along with the majority of users being onsite during Sunday mornings.
According to the applicant, Sunday morning attendance is currently around 700 people over three
services. The applicant plans to break this into two services at this new location, meaning approximately
350+ people during each of two services, as well as five to ten staff members. The church plans to have
five full-time staff and five part-time staff to assist with additional events that are hosted throughout the
week. These events typically generate 10 to 50 people, depending on the event. The existing parking
area provides a total of 250+ parking stalls, which will be sufficient for the expected number of employees
and visitors at any given time.
The Inspections Services Department noted that, if applicable, building, HVAC, Plumbing, Fire Alarm &
Fire Suppression plans will be required to be submitted prior to permit issuance.
FI SC A L I M P A CTFISCAL I M P A C T
Approval of this project would not result in an increase in the assessed property value as the property will
likely be converted from taxable to tax exempt.
REC O M M E N D A TI ONRECOMMENDATION
The Plan Commission recommended approval of a Conditional Use Permit for an Institutional Use at 425
North Washburn Street with findings on January 16, 2024. Please see the attached staff report and
meeting minutes for more information.
A t t a chment sAttachments
Res 24-47
CUP - 425 N Washburn St
1/23/2024 24-47 RESOLUTION
PURPOSE: APPROVE CONDITIONAL USE PERMIT FOR AN INSTITUTIONAL USE AT 425 NORTH WASHBURN STREET
INITIATED BY : RIVER VALLEY CHURCH
PLAN COMMISSION RECOMMENDATION: Approved w/ findings
WHEREAS, the Plan Commission finds that the Conditional Use Permit for an institutional use at 505 North
Westfield Street, is consistent with the criteria established in Sections 30-50(C) and 30-382 of the Oshkosh
Zoning Ordinance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that a conditional use
permit for an institutional use at 425 North Washburn Street, per the attached, is hereby approved, with the
following findings:
Is in harmony with the Comprehensive Plan. 1.
Would not result in a substantial or undue adverse impact on nearby property, the character of the
neighborhood, environmental factors, traffic factors, parking, public improvements, public property or
rights-of-way, or other matters affecting public health, safety, or general welfare.
2.
Maintains the desired consistency of land uses, land use intensities, and land use impacts as related to
the environs of the subject property.
3.
The conditional use is located in an area that will be adequately served by, and will not impose an
undue burden on, any of the improvements, facilities, utilities or services provided by public or private
agencies serving the subject property.
4.
The potential public benefits outweigh any potential adverse impacts of the proposed conditional use,
after taking into consideration the applicant’s proposal and any requirements recommended by the
applicant to ameliorate such impacts.
5.
ITEM: PUBLIC HEARING: CONDITIONAL USE PERMIT FOR AN INDOOR
INSTIUTIONAL USE (CHURCH) FOR THE PROPERTY LOCATED AT 425
NORTH WASHBURN STREET
Plan Commission meeting of January 2, 2024.
GENERAL INFORMATION
Owner: 425 N Washburn LLC
Applicant: River Valley Church
Action(s) Requested:
The applicant is requesting Conditional Use Permit approval for an indoor institutional use at
425 North Washburn Steet.
Applicable Ordinance Provisions:
Indoor Institutional uses are permitted only through a Conditional Use Permit (CUP) in the
Institutional District (I) as regulated in Section 30-50(C) of the Zoning Ordinance. Criteria used
for Conditional Use Permits are located in Section 30-382 of the Zoning Ordinance.
Property Location and Background Information:
The subject site consists a single lot that is 10.26 acres and is located north of Witzel Avenue on
North Washburn Street. The site includes a 24,360 square foot office building, and associated
parking area, that was previously used as an office for Oshkosh Corporation. The surrounding
area consists of single and two-family uses to the west, and commercial uses to the north, east,
and south.
Subject Site
Existing Land Use Zoning
Vacant Commercial Suburban Mixed Use with a Planned
Development (SMU-PD)
Recognized Neighborhood Organizations
None
Adjacent Land Use and Zoning
Existing Uses Zoning
North Commercial Suburban Mixed Use (SMU)
South Commercial Suburban Mixed Use with a Planned
Development (SMU-PD)
East Commercial Suburban Mixed Use (SMU)
West Multi-Family Residential Duplex Residential - 6 (DR-6)
Comprehensive Plan Land Use Recommendation Land Use
2040 Comprehensive Land Use Recommendation Community Facility
ANALYSIS
Use
The applicant is requesting approval for a Conditional Use Permit on the site to convert the
existing office building to a church. According to the applicant, the building footprint will
remain as is and will be sufficient for their proposed use. No additional structures are planned
at this time. A Plan Commission workshop was held on June 20, 2023 with Plan Commission
supportive of the proposal. On September 5, 2023 Plan Commission reviewed and approved a
land use map amendment from Interstate Commercial to Community Facility; and Common
Council subsequently approved of this on October 24, 2023. A zone change from Suburban
Mixed Use with a Planned Development Overlay (SMU-PD) to Institutional (I) was requested in
Item IIA of this meeting.
Aerial view of subject property
Staff is in support of the Conditional Use Permit (CUP) for the indoor institutional use as the
conversion of the site to a church should not have an adverse impact on neighboring properties
due to the relatively infrequent use of the property along with the majority of users being onsite
during Sunday mornings. According to the applicant, Sunday morning attendance is currently
around 700 people over three services. The applicant plans to break this into two services at
this new location, meaning approximately ~350+ people during each of two services, as well as
five to ten staff members. The church plans to have five full-time staff and five part-time staff to
assist with additional events that are hosted throughout the week. These events typically
generate 10 to 50 people depending on the event. The existing parking area provides a total of
250+ parking stalls, which will be sufficient for the expected number of employees and visitors
at any given time.
The Inspections Services Department noted that, if applicable, building, HVAC, Plumbing, Fire
Alarm & Fire Suppression plans will be required to be submitted prior to permit issuance.
FINDINGS/RECOMMENDATION/CONDITIONS
In its review and recommendation to the Common Council on an application for a Conditional
Use Permit, staff recommends the Plan Commission make the following findings based on the
criteria established by Chapter 30-382 (F)(3):
(1) Is in harmony with the Comprehensive Plan.
(2) Would not result in a substantial or undue adverse impact on nearby property, the
character of the neighborhood, environmental factors, traffic factors, parking, public
improvements, public property or rights-of-way, or other matters affecting the public
health, safety, or general welfare.
(3) Maintains the desired consistency of land uses, land use intensities, and land use
impacts as related to the environs of the subject property.
(4) The conditional use is located in an area that will be adequately served by, and will not
impose an undue burden on, any of the improvements, facilities, utilities or services
provided by public or private agencies serving the subject property.
(5) The potential public benefits outweigh any potential adverse impacts of the proposed
conditional use, after taking into consideration the applicant’s proposal and any
requirements recommended by the applicant to ameliorate such impacts.
Staff recommends approval of the proposed Conditional Use Permit for an indoor institutional
use at 425 North Washburn Street with the findings listed above.
RECOMMENDATION/CONDITIONS
The Plan Commission recommended approval for a Conditional Use Permit to convert the site
from an existing office building to a church for the property located at 425 North Washburn
Street with findings on January 2, 2024. The following is Plan Commission’s Discussion on the
item.
Site Inspections Report: Mr. Kiefer, Ms. Davey, Mr. Esslinger, Ms. Propp, and Mr. Perry
reported visiting the site.
Staff report accepted as part of the record.
Mr. Nielsen presented the items and reviewed the site and surrounding area as well as the land
use and zoning classifications in the area. Indoor institutional uses are permitted only through
a Conditional Use Permit in the Institutional District. The applicant is requesting approval for a
Conditional Use Permit to convert the site from an existing office building to a church.
According to the applicant, the building footprint will remain as is and will be sufficient for
their proposed use. No additional structures are planned at this time.
A zone change from Suburban Mixed Use with a Planned Development Overlay (SMU-PD) to
Institutional (I) was requested in Item IIA of this meeting. Staff is in support of the Conditional
Use Permit (CUP) for the indoor institutional use as the conversion of the site to a church
should not have an adverse impact on neighboring properties due to the relatively infrequent
use of the property along with the majority of users being onsite during Sunday mornings.
The Inspections Services Department noted that, if applicable, building, HVAC, Plumbing, Fire
Alarm & Fire Suppression plans will be required to be submitted prior to permit issuance.
Staff recommends approval of the proposed Conditional Use Permit for an indoor institutional
use at 425 North Washburn Street with the findings listed in the staff report.
Mr. Perry opened up technical questions to staff.
Mr. Loewenstein asked if the church outgrows the space in ten years and some other institution
wants to come there, would they have to come back to Plan Commission to use that space.
Mr. Lyons stated another institution could move in without having to come back to Plan
Commission. If the building is not used for an institutional use for twelve consecutive months,
then the CUP would expire.
Mr. Perry opened the public hearing and asked if the applicant wanted to make any statements.
Caleb Ihrig, 3550 Bambi Lane, sits on the board at River Valley Church. They were very
encouraged by the unanimous Council vote in support of the plan amendment. This request
now aligns with that. A church in Oshkosh cannot operate in anything other than something
zoned Institutional. In some cities you are able to under a commercial zoning. In regards to
any future commercial use of this property, it is a little bit of a challenge, due to the retention
pond in the back. It is part of a three-hundred foot drainage easement, because the lot to the
south is basically 99% impervious surface. Sawyer Creek runs through the subject property and
is considered a navigable waterway, so the whole lot is considered shore land and has high
water setbacks. There are also wetlands delineated in that valley. There is also a high-pressure
gas line flowing through the backside of the parking lot with a fifty-foot easement. You can
pave over it but you cannot build on top of it. There is another gas line easement along the
backside too. The church would like to move in with the existing building, parking lot, and
keep a lot of the existing green space in the back. They are looking forward to making it their
home.
Mr. Perry asked if other members of the public wished to speak.
Mr. Perry closed public comments.
There was no closing statement from the applicant.
Motion by Propp to adopt the findings and recommendation as stated in the staff report.
Seconded by Davey.
Mr. Perry asked if there was any discussion on the motion.
Motion carried 9-0
Oshkosh
City of Oshkosh Application
Conditional Use Permit
**PLEASE TYPE OR PRINT USING BLACK INK**
SUBMIT TO:
Dept, of Community Development
215 Church Ave., P.O. Box 1130
Oshkosh, Wisconsin 54903-1130
Room 204
PHONE: (920) 236-5059
Email: planning@ci.oshkosh.wi.us
APPLICANT INFORMATION
Petitioner: R\\)a)Wy (LWatylVn__________________________________________Date:
Petitioner's Address: 13^1 k\)fi _____________City: State: UlX Zip: SV9Q )
Telephone #: (920)_3?q- foSlfoT- Email:^Contact preference: □ Phone Email
Status of Petitioner (Please Check): □ Owner □ Representative □ Tenant X Prospective Buyer
Telephone #: ( )______________ Email:___________________ Contact preference: □ Phone □ Email
Ownership Status (Please Check): □ Individual □ Trust □ Partnership □ Corporation
Property Owner Consent: (required)
By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions,
enter upon the property to inspect or gather other information necessary to process this application. I also understand
that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions
or other administrative reasons.
Property Owner's Signature: ____________________________________________________________Date:___________
SITE INFORMATION
Address/Location of Proposed Project: _ MZS iO. UJb^Kbum ^ ________________________
Proposed Project Type: RfM^cxAe. ^_______________________________________________________________
Estimated Cost: ^ » S' /A________________’_____________________________________________________
Current Use of Property: _______________________________________________Zoning: CM^
Land Uses Surrounding Your Site: North: __________________________________________________
South: S M ~
East: p~ M> __________________
West: v Ag vvV i o\
**Please note that a meeting notice will be mailed to all abutting property owners regarding your request.
> It Is recommended that the applicant meet with Planning Services staff prior to submittal to discuss the proposal.
> Application fees are due at time of submittal. Make check payable to City of Oshkosh.
> Please refer to the fee schedule for appropriate fee. FEE IS NON-REFUNDABLE
For more information please the City’s website at https://www.ci.oshkosh.wi.us/CommunityDevelopment/
Sign______Staff_______Date Rec'd
425 N WASHBURN LLC
CHRISTOPHER POMMERENING MBR
461N WASHBURN ST OSHKOSH, WI 54904
920- 539-5551 hwy41oshkosh4biz@gmail.com xx
11/16/2023
LLC
11/16/2023
Briefly explain how the proposed conditional use will not have a negative effect on the issues below.
1. Health, safety, and general welfare of occupants of surrounding lands.
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2. Pedestrian and vehicular circulation and safety.
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3. Noise, air, water, or other forms of environmental pollution.
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K^o ^Xourv-jS 4o ock^ p&rlei-iy^ Lr^tc^s (
4 The demand for and availability of public services and facilities.
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5. Character and future development of the area.
lOo CWv^e.. SVruuiA-tAre.
SUBMITTAL REQUIREMENTS - Must accompany the application to be complete.
(Submit only digital files. If file size exceeds 10 mb, please send through a file transfer. Please note at the
discretion of Community Development staff may request a hard copy)
> A narrative of the proposed conditional use and project including:
□ Proposed use of the property
□ Existing use of the property
□ Identification of structures on the property and discussion of their relation to the project
□ Projected number of residents, employees, and/or daily customers
□ Proposed amount of dwelling units, floor area, landscape area, and parking area expressed in square feet and
acreage to the nearest one-hundredth of an acre
□ Effects on adjoining properties to include: noise, hours of operation, glare, odor, fumes, vibration, etc.
□ Surrounding land uses
□ Compatibility of the proposed use with adjacent and other properties in the area.
□ Traffic generation
□ Any other information pertinent to adequate understanding of the intended use and its relation to nearby properties
> A complete site plan including:
□ Digital plans and drawings of the project
□ Title block that provides all contact information for the petitioner and/or owner, if different
□ Full name and contact information of petitioner’s engineers/surveyors/architects, or other design professionals used in
the plan preparation
□ The date of the original plan and latest date of revision to the plan
□ A north arrow and graphic scale. Said scale is not to be smaller than one inch equals sixty feet (1 ”=60’) unless
otherwise approved by the Department of Community Development prior to submittal
□ All property lines and existing and proposed right-of-way lines with bearings and dimensions clearly labeled
□ All required and proposed building setbacks and offset lines
□ All existing and proposed buildings, structures, and paved areas, including building entrances, walks, drives, decks,
patios, fences, walls
□ Location of all outdoor storage and refuse disposal areas and the design and materials used for construction
□ Location and dimension of all on-site parking (and off-site parking provisions if they are to be employed), including a
summary of the number of parking stalls provided per the requirements of Section 30-175 City of Oshkosh Zoning
Ordinance
□ Location and dimension of all loading and service areas on the subject property
□ Location, height, design, illumination power and orientation of all exterior lighting on the property including a
photometries plan
□ Location of all exterior mechanical equipment and utilities and elevations of proposed screening devices where
applicable (i.e. visible from a public street or residential use or district). Mechanical equipment includes, but is not
limited to; HVAC equipment, electrical transformers and boxes, exhaust flues, plumbing vents, gas regulators,
generators
2
> A complete landscaping plan including (If deemed necessary by Planning Services):
□ The location, species, and installation size of plantings.
□ A table summarizing all proposed species and required and provided landscaping points for all applicable
landscaping components: building foundation, paved areas, street frontages, yards, bufferyards.
> Architectural plan including a percentage breakdown of exterior materials applied to each building fagade (if deemed
necessary by Planning Services).
> Any other necessary information as determined during pre-submittal meeting with City staff.
Planning Staff may waive certain requirements if deemed not applicable to the project review.
I hereby certify that to the best of my knowledge all required application materials are included with this
application. I am aware that failure to submit the required completed application materials may result in denial or
delay of the application request.
Applicant's Signature (required):______________________________ Date: [\ 2oZ ^
3
Narrative
425 N Washburn
Proposed Use
RiverValley Church was founded in Oshkosh in 1950, and has been located at 1331 High Ave since 1953. Due
to significant growth over the past few years, we are looking to relocate into a larger facility. 425 Washburn
presents the ideal opportunity for our new home - a well-lit 250+ parking lot, a large clear-span building, and
significant green space. Our intent is to remodel the existing building for our purposes (auditorium, kids
classrooms, etc) and move into the facility by the end of 2024.
Existing Use
The property was originally developed in 2002 as a car dealership (Pommerening Automotive). For the past 13
years it has been leased by Oshkosh Defense as office space. Earlier this year Oshkosh Defense left the
property. The property has been vacant for the past ~6 months.
Existing Structures
The only building on the property is a 120’ x 200’ clear-span metal frame building. Our intent would be to
complete interior remodeling and minimal exterior remodeling (relocation of main entrance, portico) of existing
structure.
Projected Employees/Customers
RiverValley Church currently employees 5 full-time staff, and 5 part-time staff. Sunday morning attendance
currently averages ~700+ across 3 services. A larger facility would allow us to condense into 2 services.
Additional events are hosted throughout the week, including Jr High Youth Group on Wednesday nights (~30
kids) , Sr High Youth Group on Sunday night (~50 kids). , various small group adult studies (10-15 adults), and
a monthly free meal open to the public (~50 people).
Proposed Area (Floor, Landscape, Parking)
The current application (CUP & Rezoning) requests no alterations to the existing property.
Lot Size: 10.28 acres
Existing Building = 12’ x 220’ = ~0.55 acres
Existing Parking Lot = ~2.80 acres
Mowed/Landscaped Area = 5.05 acres
Un-mowed / Natural Area = 1.88 acres
Effects on Adjoining Properties
Minimal impact on adjoining properties. Highest traffic during Sunday morning services (8am - noon).
Surrounding Land Uses
North - Primarily green space and storage, with small strip mall along frontage road
East - Frontage Road (Washburn Ave) and Hwy 41
South - Bergstrom Car Dealership
West - Residential
Compatibility of the Proposed Use with Area
Request to rezone from existing (SMU-PD) to Institutional (I-PD) is compatible with the recently amended
Comprehensive Plan.
Traffic Generation
Period of greatest traffic would be Sunday mornings (8am - noon), when surrounding commercial properties
receive minimal/reduced traffic. All traffic would enter/exit from Washburn Ave.
ZONE CHANGE & CUP
425 N WASHBURN ST
PC: 1-2-2024
HOA SAWYER CREEK SUBDIV
PO BOX 3955
OSHKOSH WI 54903
REAL ESTATE MATCH LLC
2330 LADYBIRD DR
NEENAH WI 54956
425 N WASHBURN LLC
PO BOX 161
ALMA WI 54610
BERGSTROM CHEV CADI OSH
150 N GREEN BAY RD
NEENAH WI 54956
CREEK VIEW PLAZA II LLC
PO BOX 161
ALMA WI 54610
THE VERSTEGENS
1364 COUNTY ROAD I
OSHKOSH WI 54902
APRIL SPIELBAUER
370 WESTBROOK DR
OSHKOSH WI 54904
PETER J FAUST
1229 NATURE TRAIL DR
NEENAH WI 54956
525 N WASHBURN LLC
PO BOX 161
ALMA WI 54610
L I N WAY C T
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Prepared by: City of Oshkosh, WI
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J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam
Prepared by: City of Oshkosh, WI
Printing Date: 8/15/2023
1 in = 500 ft
1 in = 0.09 mi¯425 N WASHBURN ST
City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer
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J:\GIS\Planning\Plan Commission Site Plan Map Template\2023 Plan Commission Site Plan Map Template.mxd User: katrinam
Prepared by: City of Oshkosh, WI
Printing Date: 8/15/2023
1 in = 220 ft
1 in = 0.04 mi¯425 N WASHBURN ST
City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Kelly Nieforth, Director of Community Development
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-48 Approve Blight Designation and Land Acquisition for Property Located at 1203
Oshkosh Avenue (Redevelopment Authority Recommends Approval)
B A C KGRO UN DBACKGROUND
1203 Oshkosh Avenue is a vacant home on the southwest corner of Oshkosh Avenue and Sawyer Street.
The Redevelopment Authority has acquired multiple properties along Oshkosh Avenue in preparation for
the reconstruction and realignment of the Sawyer Street and Oshkosh Avenue intersection. The subject
property is on the south side of Oshkosh Avenue but will also provide additional needed right of way for
the reconstruction project as the RDA parcels on the north side do as well. The property also has various
code violations that have not been corrected to date.
A N A L Y SI SANALYSIS
The City has been in contact with the various owners of this property through the years due to the code
violations on the home, but has received minimal compliance. The property was part of a Winnebago
County Sherriff's sale in 2023 and was purchased. The current owner had tenants for a short time, but now
the building is vacant. Unfortunately, none of the code violations have been corrected, and the home
continues to deteriorate. Public Works and Transportation staff indicated that it would be beneficial to
acquire the property so that they could properly design the intersection reconstruction and realignment.
Adding additional right of way for that project and removing an eyesore on the corridor will be beneficial
to the city.
FI SC A L I M P A CTFISCAL I M P A C T
Funding for the proposed $85,000 acquisition plus closing costs will be allocated from Community
Development Block Grant Account No. 0303-0740.
REC O M M E N D A TI ONRECOMMENDATION
The Redevelopment Authority recommended approval of the spot blight designation and acquisition on
January 17, 2024.
A t t a chment sAttachments
Res 24-48
1/23/2024 24-48 RESOLUTION
PURPOSE: APPROVE BLIGHT DESIGNATION AND LAND ACQUISITION FOR PROPERTY LOCATED AT 1203
OSHKOSH AVENUE
INITIATED BY : COMMUNITY DEVELOPMENT
REDEVELOPMENT AUTHORITY RECOMMENDATION: Approved
WHEREAS, the Redevelopment Authority of the City of Oshkosh was created to assist in the elimination and
prevention of blight and blighting influences and to promote urban renewal; and
WHEREAS, per Section 66.1333, Wisconsin Statutes, the Redevelopment Authority may spot blight and
acquire blighted property without designating a boundary or adopting a redevelopment plan; and
WHEREAS, the property owner has approved an offer to purchase the property at 1203 Oshkosh Avenue
to the Redevelopment Authority and said property is not within a designated redevelopment area; and
WHEREAS, the Redevelopment Authority conducted a public hearing and approved a determination that
the property at 1203 Oshkosh Avenue is blighted and in need of rehabilitation and blight elimination; and
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the property 1203
Oshkosh Avenue is hereby declared blighted pursuant to the provisions of Section 66.1333, Wisconsin
Statutes.
BE IT FURTHER RESOLVED that the proper Redevelopment Authority and city officials are authorized and
directed to acquire said property for $85,000 plus closing costs and execute any and all documents
necessary to consummate this transaction. Money for this purpose is hereby appropriated from the following
account:
0303-0740 Community Development Block Grant
TO :T O :Honorable Mayor and Members of the Common Council
FRO M :FRO M :Jon Urben, General Services Manager
D A TE :D A T E :January 23, 2024
SUB JEC T:SUB JEC T :Res 24-49 Approve Professional Services Agreement from Short Elliott Hendrickson Inc. for
Architectural Services for Fire Training Center for Oshkosh Fire Department ($436,703.00)
B A C KGRO UN DBACKGROUND
The 2021 Facilities Condition Assessment Report evaluated the city's municipal facilities to provide an
overview of each facility's current condition and consider any recommendations for future renovation or
replacement. The report considered each facility's existing condition summaries, their key issues, deficits
or gaps, and estimated costs for renovation/replacement. This assessment data was then used to
establish a ranking system to identify potential priorities for short- and long-term facility improvements. In
concert with this report and ranking priorities, the Common Council allocated $3.5 million in the 2024 CIP
and $3.5 million in the 2025 CIP to renovate the former Sawyer Storage facility into a new Fire Training
Center for the Fire Department. The project's preliminary functional highlights will include renovating the
existing +/- 10,000 sq. ft. Sawyer Storage facility to encompass three interior truck bays, a large 1,000 sq. ft.
training room to act as the city's primary emergency operations center, tactical training and equipment
rooms, locker/shower facilities, and more.
A N A L Y SI SANALYSIS
Purchasing, Facilities Maintenance, and Fire Department staff considered proposals from several
architectural firms for the design scope of this project. It was the consensus of staff that the proposal
from Short Elliott Hendrickson (SEH) Inc. was the best fit for the specific needs of this facility. SEH has a
strong history of designing fire training centers, fire stations, fire towers, and other emergency services
facilities for various municipalities throughout the state. Additionally, SEH also conducted the recent
space needs assessment for the Oshkosh Fire Department Fire Stations and has a strong understanding of
the department's facilities, equipment, and training needs for this Fire Training Center. In consideration of
these factors, staff recommends SEH be engaged to provide the architectural and construction
management services for the Fire Training Center renovation project.
FI SC A L I M P A CTFISCAL I M P A C T
Staff originally estimated that $200,000 would have been provided with ARPA funds for these services.
Now that we have a firm proposal from SEH, staff are recommending that the total design costs
associated with this project be funded with ARPA funds. SEH proposed a fee of $436,703.00 to provide
design services, bid documents, and oversee construction management for this project. Costs for these
services will be charged to A/N#: 02240130 7214 15432 (Design Fire Training Center).
REC O M M E N D A TI ONRECOMMENDATION
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including these services, may be procured without the use of competitive bidding or
quotation process. In accordance with Section 12-16, Purchasing recommends that the Common
Council approve the proposal submitted by Short Elliott Hendrickson Inc., 425 West Water Street, Suite 300,
Appleton, WI 54911-6058 for architectural and engineering services for the Fire Training Center renovation
for $436,703.00. If you have any questions about this purchase, please contact Fire Chief Mike Stanley or
me.
A t t a chment sAttachments
Res 24-49
01/23/2024 24-49 RESOLUTION
PURPOSE: APPROVE PROFESSIONAL SERVICES AGREEMENT FROM SHORT, ELLIOTT HENDRICKSON INC. FOR
ARCHITECTURAL SERVICES FOR FIRE TRAINING CENTER FOR OSHKOSH FIRE DEPARTMENT ($436,703.00)
INITIATED BY : PURCHASING DEPARTMENT
WHEREAS, the Common Council approved the allocation of $3.5M in the 2024 CIP and $3.5M in the 2025
CIP to renovate the former Sawyer Storage facility into a new Fire Training Center for the Fire Department;
and
WHEREAS, Short Elliott Hendrickson Inc. has a strong history of designing fire training centers, fire stations, fire
towers and other emergency services facilities for various municipalities throughout the state; and
WHEREAS, Section 12-16 of our Municipal Code allows for the waiving of formal competitive bidding for
specialized professional services such as architectural services.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City
officials are hereby authorized to enter into and take those steps necessary to implement an appropriate
professional services agreement with Short Elliott Hendrickson Inc. for Architectural Services for Fire Training
Center for Oshkosh Fire Department in the amount of four hundred thirty-six thousand seven hundred three
dollars ($436,703.00).
Acct. No. 02240130 7214 15432 Design Fire Training Center
SUB JEC T:SUB JEC T :Council Discussion, Direction to City Manager & Future Agenda Items
D A TE :D A T E :January 23, 2024
Council D is cus s ion a nd D ir e c t ion t o St a ffCouncil D is cus s io n a nd D ir e c t ion t o St a ff
A. Council Discussion Regarding Mayor Selection Process (Mugerauer)
B. Status of Available Combination "Class B" Licenses
A t t a chment sAttachments
A. Memo re Change from Elected Mayor to Council-Selected President
B. Status of Available Combination "Class B" Licenses
TO: Members of the Oshkosh Common Council
FROM: Matt Mugerauer, Mayor – City of Oshkosh
DATE: January 18, 2024
SUBJECT: Changing from elected Mayor to council selected President
BACKGROUND:
Since 1956, the City of Oshkosh has operated under a City Manager form of government as a Chapter
64 municipality. This chapter of the Wisconsin State Statutes describes the major responsibilities of the
manager and the council. It makes no reference to a mayor, noting the president of the council is the
highest elected official.
Of the Chapter 64 Council Manager cities in the State of Wisconsin, Oshkosh is the only community
with an at large elected Mayor. This includes communities such as Fond du Lac, Janesville and Beloit
that all have a Council Manager form of government with self-selected council presidents.
CURRENT PROCESS:
• Mayor is nominated and elected from the city at large, serving a two-year term. Elected in the
odd years, most recently 2023.
• Six council members are nominated and elected from the city at large, serving two-year terms.
Three elected in the even years, three elected in the odd years.
WHY CHANGE:
As stated previously, Oshkosh is unique, we are the only Chapter 64 municipality with an elected mayor.
Uniqueness can have its advantages, however in this case the disadvantages outweigh the advantages.
Significant confusion exists within the community, region and state regarding the Mayor of Oshkosh,
specifically who is the chief executive of Oshkosh. A significant portion of our population believes the
Mayor of Oshkosh is the chief executive. A dangerous assumption if that perception is allowed to
continue.
Examples:
• State officials reaching out to the Mayor instead of City Manager’s Office, for matters that
require the chief executive to be informed and for decisions to be made.
• Confusion regarding who is responsible for media contacts.
• Questions as to who speaks for the City of Oshkosh.
• Questions of who can negotiate on behalf of the City of Oshkosh.
• Potential for lack of clarity between Executive (City Manager) functions and Legislative (Council)
functions within the organization.
• Electors believing the person they are voting for will be the chief executive.
As noted in the January 2024 League of Wisconsin Municipalities The Municipality, Policymaking vs.
Administration ….” Councilmembers and board members make policies and set budgets, and then it is
up to the mayors (in cities with mayor-council form of government), city managers (in cities with
council-manager form of government), and administrators (in cities and villages with an administrator)
to implement those policies and budgets. Learning the difference between the two key functions –
policymaking and administration – and respecting the boundaries between them is critical to a well-run
government.”
SUGGESTED NEW PROCESS:
• Seven council members who are nominated and elected from the city at large, serving two-year
terms. Three elected in even years, four elected in the odd years.
• Effective the April 2025 Spring General Election four council members would be elected, serving
two-year terms.
• At the Common Council’s annual reorganizational meeting held on the third Tuesday in April, a
Council President and Council Vice President shall be selected by a majority vote of the council
members. Allowing the council to choose the best leader among them.
• All references to Mayor and Deputy Mayor within City Municipal Code shall be changed to
Council President and Vice President respectively.
• No change in powers or responsibilities.
• To encourage and allow other members to become better leaders, a member elected as
President should serve no more than two consecutive years.
• As is current practice, when the Mayor is temporarily unavailable or unable to exercise their
duties the Deputy Mayor serves as acting Mayor, the same shall apply for Council President and
Vice President.
• Can be enacted with an ordinance update from the Common Council, effective the end of the
current Mayoral term.
I find it important to note the Oshkosh Area School District Board of Education and Winnebago County
Board of Supervisors use a very similar process to choose their respective leaders.
Moving away from an elected Mayor to a council selected President will provide better alignment with
our peers, will provide for less confusion and an overall more efficient local government, allowing us to
better serve those we represent.
SUPPORTING MATERIAL:
City of Fond du Lac Supplemental Meeting Rules for City Council, City of Fond du Lac 2022 -2023
https://www.fdl.wi.gov/city-council/wp-content/uploads/sites/6/2022/05/2022-2023-Supplemental-
Meeting-Rules-for-City-Council.pdf
Wisconsin State Legislature, Subchapter 1, City Manager Plan
https://docs.legis.wisconsin.gov/statutes/statutes/64
Wisconsin City/County Management Association, Types of Local Government
https://www.wcma-wi.org/140/Options-Available
League of Wisconsin Municipalities, The Municipality, January 2024
https://lwm-info.org/DocumentCenter/View/6788/January-2024-Magazine-Fresh-Starts-and-Setting-
Priorities-V3?bidId=
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: January 18, 2024
RE: Status of Available Combination “Class B” Licenses
BACKGROUND
Currently, the City of Oshkosh has issued all but two (2) available Combination “Class B” liquor
licenses, with 2 pending applications and at least one forthcoming. This type of license is required
for all full-service bars, restaurants, and any establishments selling beer and liquor for on-premise
consumption. There is no path to obtain more licenses from the state. There are two reserve
licenses permitted by the state, but they are limited to a portion of the Sawdust District at a cost
of $30,000 each. An additional license is available at a cost of $10,000 that may be used city-wide.
The recent shortage has caused concern among some local businesses and new liquor license
applicants, and City staff are looking for opportunities to free up additional licenses. Until these
issues have been resolved, I have directed staff to withhold bringing forward any additional
licenses for Council consideration.
ANALYSIS
The State of Wisconsin is in the process of rewriting the licensing rules required for liquor
licensing and operator (bartender) licensing, among other rules. A portion of this rewrite
addresses the issue of fermented malt beverages. Under the new law, these items have been
added to the federal definition of "beer" under fermented malt beverages, meaning now most
popular seltzers will be able to be sold with a Class "B" (beer) license. Also, the rewrite states that
that a "Class C" (wine) license no longer has the requirement of only being issued to restaurants.
Due to these changes, it would be beneficial for businesses to examine the type of license they
have to ensure it is appropriate for their business. This review could “free up” unused licenses
and allow their re-distribution to other businesses. If this legislation passes, it may be helpful to
work with licenses and steer them to these newly-defined licenses, thereby freeing up some
Combination “Class B” licenses.
Renewal notices are scheduled to be mailed mid-March with the renewal period ending June 30th.
The new law is expected to take effect May 1st and municipalities throughout Wisconsin will be
seeing a lot of guidance coming from the Department of Revenue (DOR) on the new rules, which
will give municipal clerks a short amount of time to initiate the changes before the end of the
renewal period.
Staff will be looking for direction from Council to develop strategies, tools, and resources to
include in the renewal notice that ensures business owners are informed and liquor licenses are
properly allocated. In the meantime, holding off on issuing Combination “Class B” licenses is the
most prudent path.
Please contact me in advance of Tuesday’s meeting if you have any questions on this situation.
Respectfully submitted,
Mark A. Rohloff
City Manager
SUB JEC T:SUB JEC T :Council Discussion, Direction to City Manager & Future Agenda Items
D A TE :D A T E :January 23, 2024
Fut ur e Work s hop sFuture Wor k s ho p s
Strategic Planning Session, March 4th, 2024, 8:00 AM - 4:30 PM at Lakeshore Park's Four-Seasons Building
SUB JEC T:SUB JEC T :Update on Proposed Vehicle Registration Fee (VRF) and Utility Fees as Replacement of Special
Assessments for Street Reconstruction Projects
D A TE :D A T E :January 23, 2024
There a r e no a t t a chment s or a d d it iona l infor ma t ion for t his it em. T her e a r e no a t t a chment s or a d d it iona l info r ma t ion fo r t his it em .
SUB JEC T:SUB JEC T :Update on Process for ARPA Funds for Non-Infrastructure Projects
D A TE :D A T E :January 23, 2024
A t t a chment sAttachments
ARPA Application 2024
ARPA Review Criteria 2024
1
American Rescue Plan Act (ARPA)
Funding Application for
Non-Profit Entities, Community Groups, and Neighborhood Associations
Due Date: March 1, 2024, 4:30 PM
Application must be completed in full to be considered.
Submit complete application & budget sheet electronically to citymgr@oshkoshwi.gov -or-
Mail - City Manager’s Office, 215 Church Ave – PO Box 1130, Oshkosh WI 54903-1130 -or-
Place in City Hall Dropbox
Attachments, brochures or other materials may be included as part of the application packet.
Application Review Criteria
The electronic version (including email message and all attachments) cannot exceed 10 MB
GENERAL INFORMATION
1. Name of Project/Program:
2. Organization Name:
3. Address:
4. Primary Contact Person:
5. Title: Phone:
6. E-mail
7. If applicable: Federal Tax Identification Number:
8. If applicable: DUNS number:
Provide Mission Statement/Purpose:
PROPOSAL OVERVIEW – must match Budget Overview sheet
Funds Requested Total Project Cost Annual Organizational Budget
$ $ $
2
PROPOSAL DETAILS
(Please limit to 700 words)
1. PROGRAM/PROJECT APPROACH – include the following details, as applicable:
a) Briefly describe the program/project you are reque sting funds for.
b) Describe the need for your program/project.
c) Identify any other organizations in Oshkosh that address this need.
d) Describe your level of collaboration with other agencies on this project.
e) Is this a new, existing, or changed program?
f) Specifically, what will you use ARPA funds for?
g) Who will benefit and how?
h) How will you prevent the duplication of benefits to end users?
i) How many individuals/families will be served by this program/project?
j) How will these funds help you respond to, or recover from COVID-19?
k) For existing programs: How many people were served during the last program
year? How many were from the City of Oshkosh?
l) If existing, describe measurable impact has the program achieved to date (with
examples)
2. PROJECT OUTCOMES
a) If this is a continuing activity, describe a measurable outcome of your previous
year's work regardless of funding source.
b) Describe two anticipated measurable outcomes for your proposed
project/program.
c) Describe (if applicable) how proposed use of funds may achieve sustainability
objectives as described in the City’s Sustainability Plan.
d) Describe (if applicable) how project and proposed use of funds will benefit
underrepresented or marginalized individuals/groups, and/or achieve objectives
contained in the City’s Diversity, Equity and Inclusion Plan.
3. DESCRIBE THE AGENCY'S AUDITING AND FISCAL CONTROLS
a) Briefly describe your agency's fiscal oversight / internal controls to minimize
opportunities for fraud, waste and mismanagement.
b) How does your agency plan to segregate ARPA funds from other agency funds
for purposes of identification, tracking, reporting and audit?
4. CONTINGENCY PLAN
a) If your grant request is not fully funded, what adjustments are you prepared to
make?
5. PROJECT BUDGET
a) Briefly explain project revenues and expenses related to this proposal. This
should match with the Budget Overview sheet.
b) Be specific about how ARPA dollars would be spent.
c) Provide details about how funds would be used by December 31, 2024.
PLEASE COMPLETE THE ATTACHED BUDGET OVERVIEW AND SUBMIT
WITH YOUR APPLICATION.
3
BUDGET OVERVIEW / INCOME AND EXPENSES
ORGANIZATION NAME: ____________________________________________________
REVENUE SOURCE PROJECTIONS
Estimated
Funding for this Project/Program
Proposed ARPA Funding
Other Government Grants - list:
OACF Funding
OAUW Funding
Donations/Other Fundraising
Internal/Self-Funding
Other – list:
TOTAL REVENUES $
EXPENSES
REGULAR OPERATING
EXPENSES
Project/Program
Budget
(PROPOSED)
Salaries/Benefits
Occupancy
Professional Fees/
Contracted Services
Program/Office Materials
Marketing/Printing
Professional Development
Supplies/Materials
Other – list:
Other – list:
Other – list:
COVID RELATED EXPENSES
(please identify)
Other
Other
Other
TOTAL EXPENSES $
NOTE: Revenues and Expenses must balance
4
THE APPLICATION CERTIFIES TO THE BEST OF ITS KNOWLEDGE:
1. The information submitted to the city of Oshkosh (“City“) in this application, and
substantially in connection with this application, is true and correct.
2. The applicant is in compliance with applicable laws, regulations, ordinances and
orders applicable to it that could have an adverse material impact on the project.
Adverse material impact includes lawsuits, criminal or civil actions, bankruptcy
proceedings, regulatory action by a governmental entity or inadequate capital to
complete the project.
3. The applicant is not in default under the terms and conditions of any grant or loan
agreements, leases or financing arrangements with its other creditors that could have
an adverse material impact on the project.
4. The applicant has to close, and will continue to disclose, any occurrence or event that
could have an adverse material impact on the project.
THE APPLICANT UNDERSTANDS:
1. This application and other materials submitted to the City may constitute public
records subject to disclosure under Wisconsin’s Public Records Law. The applicant
may mark documents “confidential” if the documents contain sensitive information.
2. Submitting false or misleading information in connection with an application may result
in the applicant being found ineligible for financial assistance under the funding
program, and the applicant or its representative may be subject to civil and/or criminal
prosecution.
YES NO (circle one) I certify that the requested funding is needed to ensure this project will
happen in the City of Oshkosh.
Signature Date
Authorized representative of Applicant/Organization
PRINTED NAME:
TITLE OF APPLICANT:
ORGANIZATION NAME:
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.oshkoshwi.gov
GRANT FUNDS FOR NON-INFRASTRUCTURE PROJECTS
USING AMERICAN RESCUE PLAN ACT (ARPA) FUNDS
The City of Oshkosh has received approximately $20.5 million in funds under the American
Rescue Plan Act (ARPA). The Oshkosh Common Council directed that approximately 25% of
these funds be allocated to non-profit entities and non-infrastructure purposes. To date, the
Council has allocated $2,275,480, leaving approximately $2,350,000 in remaining ARPA funds.
These funds must be committed no later than December 31, 2024. Although ARPA regulations
allow expenditures to continue until December 31, 2026, the City of Oshkosh will give preference
to projects that can have all funds expended through December 31, 2024.
The City of Oshkosh is hereby soliciting proposals from Oshkosh-based entities for eligible
projects and initiatives using the city’s allocation of ARPA funds. City staff has developed short-
term and long-term goals on how these funds are to be used. The short-term goals are primarily
geared towards addressing issues brought upon by the Covid pandemic and are compliant with
ARPA regulations, while the long-term goals have been developed by the City of Oshkosh
through various long-range plans developed and approved by the Common Council.
Consideration will also be given to applications that pursue goals in the City’s Sustainability or
Diversity, Equity, and Inclusion (DEI) plans, as well as address needs of und errepresented or
marginalized groups in the city. While these goals remain subject to consideration by the
Oshkosh Common Council, staff will take all of these goals into consideration while evaluating
proposals. Some relevant links to plans are at the bottom of this document.
Although the use of ARPA funds for operating purposes are not specifically prohibited, the
intent of the grant funds is to assist agencies with overcoming challenges brought upon by the
Covid pandemic, particularly as it relates to addressing long-term needs of a particular agency
or organization. Towards that end, priority will be given to requests that are focused on capital
or other non-operating needs. Operating funds may be considered if the purpose of the funds
is to bridge a funding gap that will be addressed in a long-term plan, and/or will leverage ARPA
funds with other revenue sources until the operating funds are no longer needed.
Agencies that may have previously applied to the city or another governmental entity for ARPA
funds are eligible to re-apply for these funds. The funding requests should be applied for as if
the application is new.
Applications will be evaluated on the basis of achieving specific objectives identified in the
application, as well as meeting the long-term and short-term goals identified by the city, as
follows:
Short Term Goals
• Help those with immediate needs
• Help those directly impacted by COVID-19
• Compliant with federal ARPA regulations
• Politically acceptable to the Council and Community
• Ability to leverage ARPA funds with other revenue sources
• Avoid duplication of effort with other agencies and avoid duplication of ARPA funds
Long Term Goals
• Strategic plan goals
• Long term visible impact
• Long-term benefit to individuals and community
• Long-term relief to those repaying ARPA funds in the future.
ARPA Funding Application
Applications are due to the City Manager’s Office no later than 4:30 PM on Friday, March 1,
2024. Applications may be submitted in electronic form or hard copy. Completed applications
and budget sheets can be submitted:
• Electronically to citymgr@oshkoshwi.gov; OR
• Mail to City Manager’s Office, 215 Church Ave – PO Box 1130, Oshkosh WI 54903-1130;
OR
• Place in City Hall dropbox
Links to Relevant Plans
• 2023-2024 City of Oshkosh Strategic Plan
• City of Oshkosh Diversity, Equity, and Inclusion (DEI) Committee Strategic Plan
• 2019 City of Oshkosh Sustainability Plan
• Other City of Oshkosh Long-Term Plans
SUB JEC T:SUB JEC T :SB 961 (Urban Towns Bill) Update
D A TE :D A T E :January 23, 2024
There a r e no a t t a chment s or a d d it iona l infor ma t ion for t his it em. T her e a r e no a t t a chment s or a d d it iona l info r ma t ion fo r t his it em .
SUB JEC T:SUB JEC T :Strategic Plan Dashboard Updated for 4th Quarter
D A TE :D A T E :January 23, 2024
There a r e no a t t a chment s or a d d it iona l infor ma t ion for t his it em. T her e a r e no a t t a chment s or a d d it iona l info r ma t ion fo r t his it em .
SUB JEC T:SUB JEC T :One-Year Extension of the Intergovernmental Agreement with Winnebago County on Inter-
City Pilot Microtransit Service between Oshkosh and Neenah
D A TE :D A T E :January 23, 2024
A t t a chment sAttachments
Extension Agreement
AMENDMENT
INTERGOVERNMENTAL AGREEMENT
Inter-City Microtransit Service – Oshkosh/Neenah
The City of Oshkosh, hereinafter referred to as CITY, and Winnebago County,
hereinafter referred to as COUNTY, entered into an intergovernmental agreement for a pilot
program to provide an inter-city microtransit service between the City of Oshkosh and the
City of Neenah in Winnebago County from April 2, 2023 to March 30, 2024.
The CITY and COUNTY agree that the pilot program should be extended for an
additional year to March 30, 2025.
The CITY and COUNTY further agree that because ridership during the original pilot
period was less than the original estimate, the table included in the original agreement
setting forth estimated costs and funding should be revised.
The parties agree that they each receive a business benefit through this amendment.
THEREFORE, the CITY and the COUNTY agree:
Paragraph 3 of the Agreement is hereby amended to extend from April 3, 2024 to
March 30, 2025.
Paragraph 5 of the Agreement is hereby amended to add the follows:
COSTS FOR EXTENDED PILOT PERIOD. Costs relating to this Agreement shall be
broken down as following for the extended pilot period:
City will provide approximately $53,188.00 in grant monies from state and federal
funding availability. County will pay to City $28,000.00 upon quarterly invoices.
Extension Period: April 3, 2024 through March 30, 2025
Estimated total rides: 3070
Estimated Total Cost (3070 rides x $31.50) $96,705.00
Grants (Estimated 55% of total cost from state and federal
monies) $53,188.00
Estimated Fare Income ($5.00/ride) $15,350.00
Estimated Remaining Financial Need $28,167.00
DocuSign Envelope ID: 0D1FC28A-9AAD-4500-8981-132F375A7514
Except as specifically modified by this Amendment, all other terms and conditions of the
original Agreement dated March 23, 2023 shall remain unaltered by this Amendment and
in full force and effect.
WINNEBAGO COUNTY
By:
Jonathan Doemel, County Executive
By:
Mary Anne Mueller, Corporation Counsel
CITY OF OSHKOSH
By: _________________________________
Mark A. Rohloff, City Manager
By: ________________________________
Diane Bartlett, City Clerk
By:_________________________________
Lynn A. Lorenson, City Attorney
DocuSign Envelope ID: 0D1FC28A-9AAD-4500-8981-132F375A7514
SUB JEC T:SUB JEC T :Outstanding Issues
D A TE :D A T E :January 23, 2024
A t t a chment sAttachments
Outstanding Issues 01.23.24
City of Oshkosh Status of Outstanding Issues
Date of Initial
Request
Affected
Department(s)
(If Applicable)
Title of Directive Current Status Next Status
Report/Update Other Notes
1/22/2019 &
1/10/2023
Finance & Public
Works
Work to address inequities in Special Assessments by
providing Council options
Council directed staff to prepare documents to
replace special assessments for road
reconstruction/sidewalks with utility funds and
VRF. Reading of ordinances planned for
February 13th and February 27th.
2/27/2024
Public information campaign
underway in advance of final
Council consideration.
6/9/2020 City Manager Community Conversations to address racism City Manager continuing discussions with various
community groups. 2/13/2024
1/10/2023 City Manager Engage other governmental and non-profit entities in the
region to reduce and prevent homelessness
City Manager engaged with community
stakeholders on continued efforts to address
continuum of care.
3/26/2024
1/10/2023 City Manager Infuse Sustainability and DEI concepts into City policies and
City day to day operations Goal to continue into 2024 City Manager goals. 3/26/2024
DEI Committee and SAB to
discuss RFP for ARPA funds at
upcoming meetings.
1/9/2024 City Manager
Continue participating in state wide initiatives to improve
Oshkosh’s shortfall in state-local funding, including fully
funding Municipal Services Program (MSP).
Continuation of this goal will focus on Municipal
Services Payment (MSP) program in 2024 3/26/2024
8/24/2021 Community
Development Convention and Visitors Bureau (CVB) Tourism Assessment City staff is working with the CVB and other
community partners on a Downtown Area study.3/26/2024 Downtown study draft near
completion.
5/10/2022 City Manager American Rescue Plan Act (ARPA) funding for non-
infrastructure purposes.
Staff has begun soliciting an additional round of
proposals. 3/12/2024 DEI and SAB to discuss RFP at
upcoming meetings.
1/10/2023 DPW/Legal Sanitary District Negotiations
Staff has submitted final draft to Districts. Staff
will not bring to Council until final language is
agreed upon. Non-contractual rates have been
implemented.
2/13/2024
Follow-up discussions on final
terms to take place within 30
days.
1/23/2024 Council Meeting