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Home My WebLink AboutAGENDApacket__01-09-24 OSH KO SH C OMMO N C O UN C I L A GEN DA C O UN C IL C H A MB ER S, C ITY H ALL OSH KO SH , W I SC ON SI N J anuary 9, 2024 If anyone requires reasonable ADA accommodations, please contact the office of the City Manager at citymgr@ci.oshkosh.wi.us, or phone 920-236-5002. To send wr itten corr espondence to the Council, mail it to the City Manager , place it in the City Hall Dropbox, or email it to council@ci.oshkosh.wi.us, (prior to the Council meeting). A.CALL TO ORDER (6:00 PM) B.ROLL CALL C.INVOCATION - VOTING FIRST: Council Member Buelow D.PLEDGE OF ALLEGIANCE: Martin Luther School E.CITIZEN STATEMENTS TO COUNCIL (Citizens are to address the Council only. Statements are limited to five (5) minutes; they must address items that are not listed on the Council meeting agenda, are limited to issues that have an impact on the City of Oshkosh and the Common Council may address at a future meeting, and must not include endorsements of any candidates or other electioneering.) If you require more time please inform the Mayor at the beginning of your presentation. F.CONSENT AGENDA ITEMS (Consent Agenda items are those items of a routine administrative nature that are voted on by the Council in a single roll call vote. Staff recommends approval of all items. Any member of the public or Common Council may request that an item be removed from the Consent Agenda for discussion.) 1.Report of Bills by the Finance Director 2.Receipt & Filing of Minutes - Library Board 10.26.23 (Regular Meeting) 11.07.23 (Special Meeting) 11.16.23 (Special Meeting) 11.30.23 (Regular Meeting) 3.Receipt & Filing of Minutes - Museum, Arts and Culture Board Meeting 11.08.23 4.Receipt & Filing of Claim Filed with the City's Insurance Company - Gosh (Sanitation Department Crane Hit and Damaged Basketball Hoop) 5.Receipt & Filing of Claim Filed with the City's Insurance Company - Cryan (Misc. Complaint) 6.Res 24-01 Disallowance of Claim - Cryan (Alleged Various Claims) 7.Res 24-02 Approve Labor Contract with Oshkosh Professional Police Association (OPPA) for Years 2024, 2025, and 2026 8.Res 24-03 Approve Amendment with AECOM for Former Sanitation Garage Demolition and East 8th Avenue Debris Pile Removal Oversight (+$47,000.00) 9.Res 24-04 Approve Amendment No. 4 to Professional Services Agreement with Jacobs Engineering Group, Inc. for Water Filtration Plant Clearwells Replacement Final Design (+$905,585.00) 10.Res 24-05 Approve Professional Services Agreement with Kane Communications Group for Department of Public Works 2024 Strategic Communications Plan Implementation Services ($269,834.10) 11.Res 24-06 Award Bid for Public Works Contract No. 23-29 to Vinton Construction Company, Inc. for Building Demolitions ($367,065.74) 12.Res 24-07 Approve CIP Budget Amendment and Change Order No. 1 (Final) for Public Works Contract No. 23-06 Concrete Sidewalk (New and Rehabilitation) / LaLonde Contractors, Inc. (+$288,799.48) 13.Res 24-08 Authorize the Filing by GO Transit of 2024 FTA & WisDot Operating Assistance Grants As Well As County Transportation Assistance 14.Res 24-09 Approve Amendment to 2023 Student Ridership Agreement with Oshkosh Area School District to Add Morning Transit Tripper Service for North High School 15.Res 24-10 Approve Purchase of Security Cameras from Hunter Security & Surveillance for Fire Department ($85,058.03) 16.Res 24-11 Approve Cooperative Purchase of 2024 Ford Police Interceptor Utility Vehicles from Ewald Automotive Group for Police Department ($421,170.00) 17.Res 24-12 Approve Special Class "B" License - Fe Vida y Esperanza Inc 18.Res 24-13 Approve Appointment of Member to Board of Zoning Appeals G.ITEMS REMOVED FROM CONSENT AGENDA H.NEW ORDINANCES (NOTE: It is anticipated that there will be no formal action taken at this meeting on items marked with an asterisk (*) unless Council formally waives the rules.) 19.*Ord 24-14 Approve Zone Change from General Agricultural Extraterritorial District (A-2ETZ) to Single-Family Residence Extraterritorial District (R-1ETZ) for a property located at 4744 County Highway K in the Town of Algoma (Extraterritorial Zoning Committee Recommends Approval) 20.*Ord 24-15 Approve Zone Change from Suburban Mixed Use District with a Planned Development Overlay (SMU-PD) to Institutional District (I) for the Property Located at 425 North Washburn Street (Plan Commission Recommends Approval) I.NEW RESOLUTIONS 21.Res 24-16 Approve City Manager Performance Evaluation for 2023 and Goals for 2024 22.Res 24-17 Approve 2024 Fee and Charges Schedule 23.Res 24-18 Approve General Development Plan Amendment for Athletic Fields at the Lourdes Academy, located at 250 North Sawyer Street and 1100 Witzel Avenue (Plan Commission Recommends Approval) J.COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS 24.Council Discussion and Direction to Staff A. Public Education Campaign Regarding Proposed Vehicle Registration Fee (VRF) and Utility Fees as Replacement of Special Assessments for Street Reconstruction Projects K.COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS L.CITY MANAGER ANNOUNCEMENTS & STATEMENTS 25.Cooperative Purchase of 2024 Ford Explorer from Ewald's Hartford Ford LLC for Police Department ($39,656.00) 26.Cooperative Purchase of 2024 Chevrolet Silverado 1500 Pickup Truck from Napleton Chevrolet Columbus for Fire Department ($52,351.30) 27.Cooperative Purchase of 2024 Network Switches from Vanguard Computers, Inc. for IT Division ($69,302.00) 28.Outstanding Issues M.ADJOURN TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Russ Van Gompel, Director of Finance D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Report of Bills by the Finance Director B A C KGRO UN DBACKGROUND The items below are being presented for approval by the Council. These items have been properly audited and certified by the City Comptroller and are herewith submitted for your allowance in the amount of $14,025,023.52. Bills paid December 8, December 15, December 22, and December 29, 2023 $7,395,354.79 Payroll paid December 22 and December 28, 2023 $1,323,162.74 Regular cycle payables paid throughout the month of November $4,415,891.60 Regular UMR payables paid throughout the month of November $890,614.39 A t t a chment sAttachments 12082023 Checkrun 12152023 Checkrun 12222023 Checkrun 12292023 Checkrun Nov 2023 Vendors Nov 2023 UMR Vouchers CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT 8759 12/08/2023 AECOM INC 80,025.34 8760 12/08/2023 AIRGAS USA LLC 3,254.63 8762 12/08/2023 CASEY M CANADY 31.44 8763 12/08/2023 CDW GOVERNMENT INC 10,156.74 8764 12/08/2023 CENTRAL TEMP EQUIP SRVC INC 1,245.79 8765 12/08/2023 CINTAS CORPORATION NO 2 983.95 8766 12/08/2023 CINTAS FIRE 636525 172.53 8767 12/08/2023 DR HANSEN PLUMBING LLC 250.00 8768 12/08/2023 EWALD MOTORS OF OCONOMOWOC LLC 73,134.00 8769 12/08/2023 EWALDS HARTFORD FORD LLC 68,782.00 8770 12/08/2023 FIRE APPARATUS & EQUIPMENT INC 2,692.56 8771 12/08/2023 HYDRO CORP 6,187.00 8772 12/08/2023 INFOVISION SOFTWARE INC 24,000.00 8773 12/08/2023 JEFFERSON FIRE & SAFETY 1,326.92 8774 12/08/2023 JFTCO INC 975.91 8775 12/08/2023 JULIE CALMES 43.00 8776 12/08/2023 KEMIRA WATER SOLUTIONS INC 10,213.25 8777 12/08/2023 L AND S TRUCK CENTER OF APPLETON INC 8,511.88 8778 12/08/2023 LAFORCE INC 8,709.32 8779 12/08/2023 LEVENHAGEN OIL CORPORATION 21,436.00 8780 12/08/2023 MANDI KATION 130.35 8781 12/08/2023 MICHELS ROAD AND STONE, INC 198.06 8782 12/08/2023 NASSCO INC 5,185.20 8783 12/08/2023 NORTHERN LAKE SERVICE INC 894.20 8784 12/08/2023 OSHKOSH CITY CAB CO INC 97,959.50 8785 12/08/2023 OSHKOSH CONVENTION AND VISITORS BUREAU INC 8,224.38 8786 12/08/2023 POESCHL PRINTING COMPANY INC 668.00 8787 12/08/2023 POLYDYNE INC 684.00 8788 12/08/2023 PRIMADATA LLC 12,231.54 8789 12/08/2023 PROFESSIONAL SVC INDUSTRIES 13,943.00 8790 12/08/2023 P T S CONTRACTORS INC 373,304.50 8791 12/08/2023 QUALITY TRUCK CARE CENTER INC 1,449.61 8792 12/08/2023 RED SHOES INC 2,000.00 8793 12/08/2023 SERVICEMASTER BLDG MAINTENANCE 4,570.00 8794 12/08/2023 STORM COMPANIES INC 4,835.00 8795 12/08/2023 TRACY JUNGWIRTH 304.51 8796 12/08/2023 TYLER TECHNOLOGIES INC 61,575.00 8797 12/08/2023 VALLEY VNA HEALTH SYSTEMS INC 2,579.96 8798 12/08/2023 VINTON CONSTRUCTION INC 901,229.47 8799 12/08/2023 WI PUBLIC SERVICE CORP 120,917.08 8800 12/08/2023 AUGUST WINTER & SONS INC 30,600.00 8801 12/08/2023 OSHKOSH CITY CAB CO INC 2,898.00 5000073 12/08/2023 CARYN BEHLMAN 106.11 5000074 12/08/2023 N-CON SYSTEMS COMPANY INC 827.00 5000075 12/08/2023 1 N MAIN LLC 118.00 5000076 12/08/2023 240 ALGOMA BLVD LLC 42,915.16 5000077 12/08/2023 DEEANN KOCH 59.53 5000078 12/08/2023 826 WRIGHT STREET LLC 46.66 5000079 12/08/2023 ALEXANDER CHEMICAL CORPORATION 40,175.00 5000080 12/08/2023 ANDREW J PRICKETT 102.18 5000081 12/08/2023 APPLIANCE TECH INC 152.50 5000082 12/08/2023 APRIL HINKE 667.76 5000083 12/08/2023 ASSURANCE TITLE SERVICES INC 60.00 5000084 12/08/2023 ASSURANCE TITLE SERVICES INC 296,294.51 5000085 12/08/2023 ASSURANCE TITLE SERVICES INC 147.82 5000086 12/08/2023 BARR RACKING LLC 13,539.00 5000087 12/08/2023 BAYCARE AURORA LLC 20.40 5000088 12/08/2023 BETTY L BORISCH 53.13 5000089 12/08/2023 BOUND TREE MEDICAL LLC 700.25 5000090 12/08/2023 BRITTNEY MEYER 122.49 5000091 12/08/2023 CAROW LAND SURVEYING CO INC 4,630.00 5000092 12/08/2023 CASEY KOELBL 32.10 5000093 12/08/2023 CHRIS HAEDT 89.08 5000094 12/08/2023 DONOHUE & ASSOCIATES INC 11,813.82 5000095 12/08/2023 EMMA DZIENGELESKI 65.50 5000096 12/08/2023 ENRIQUE ORTEGA 98.25 5000097 12/08/2023 FITNESS MACHINE TECHNICIANS OF EAST WISCONSIN 300.00 5000098 12/08/2023 ALEX FOLSOME OR SUSANN FOLSOME 263.10 5000099 12/08/2023 GIBSON ROOFING LLC 8,975.00 5000100 12/08/2023 GLACIER DENTAL LLC 1,725.00 5000101 12/08/2023 GEORGE OR SUSAN GROTHPIETZ 651.18 5000102 12/08/2023 GUNDERSON CLEANERS INC 1,741.45 5000103 12/08/2023 HANSON DESIGN GROUP LLC 1,800.00 5000104 12/08/2023 HENRY SCHEIN INC 463.84 5000105 12/08/2023 WILLIAM OR BARBARA HOPPER 159.64 5000106 12/08/2023 JACOB DEDERING 129.69 5000107 12/08/2023 JOSEPH JAJTNER 40.31 5000108 12/08/2023 JERRY FABISCH 208.29 5000109 12/08/2023 JILL VAUGHAN 5.90 5000110 12/08/2023 KENNETH L GRESSER 43.23 5000111 12/08/2023 LEIGH SCHUH 140.17 5000112 12/08/2023 DANIELLE R LISOWE 57.46 5000113 12/08/2023 ASCENSION NE WISCONSIN INC 312.33 5000114 12/08/2023 N C D A 940.00 5000115 12/08/2023 NEW TITLE SERVICES INC 23.56 5000116 12/08/2023 NICOLE KRAHN 182.09 5000117 12/08/2023 NICOLET INVESTMENTS OF OSHKOSH LLP 300.00 5000118 12/08/2023 CASEY'S MARKETING COMPANY 225.00 5000119 12/08/2023 TRUE NORTH ENERGY, LLC 250.00 5000120 12/08/2023 OSHKOSH AREA COMMUNITY FOUNDATION 3,661.00 5000121 12/08/2023 CITY OF OSHKOSH 360,177.27 5000122 12/08/2023 CITY OF OSHKOSH 80.00 5000123 12/08/2023 OSHKOSH HERALD LLC 555.66 5000124 12/08/2023 RADDATZ FARM LLC 525.00 5000125 12/08/2023 REACH COUNSELING SERVICE INC 5,000.00 5000126 12/08/2023 REALTORS ASSOCIATION OF NORTHEAST WISCONSIN INC 325.00 5000127 12/08/2023 RENTALVEST LLC 90.36 5000128 12/08/2023 RYAN BUSCHING 131.00 5000129 12/08/2023 SARAH DANAHY 520.00 5000130 12/08/2023 STERTIL KONI USA INC 29,393.29 5000131 12/08/2023 SUMMIT PROPERTIES OSHKOSH LLC 6.95 5000132 12/08/2023 T MOBILE 32.80 5000133 12/08/2023 THE HOME DEPOT PRO 9.92 5000134 12/08/2023 TITAN PROPERTY MANAGEMENT LLC 21.90 5000135 12/08/2023 TODD MUEHRER 23.58 5000136 12/08/2023 UNITED DATA TECH LLC 456.06 5000137 12/08/2023 UNITED PARCEL SERVICE 101.01 5000138 12/08/2023 US SIGNAL COMPANY LLC 23.80 5000139 12/08/2023 VITEC INC 1,423.91 5000140 12/08/2023 WISCONSIN ECONOMIC DEVELOPMENT CORPORATION 200.00 5000141 12/08/2023 WERNER ELECTRIC SUPPLY CO 565.53 5000142 12/08/2023 WISCONSIN POLICY FORUM INC 750.00 5000143 12/08/2023 ZACHARY BEATTY 3.57 2,804,364.72 CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT 8806 12/15/2023 AECOM INC 47,049.50 8807 12/15/2023 AREA WATERPROOFING & CONCRETE 11,250.00 8808 12/15/2023 BADGER LAB & ENGINEERNG CO INC 6,309.80 8809 12/15/2023 BELSON CO 15,654.90 8810 12/15/2023 BROOKS TRACTOR INC 2,098.44 8811 12/15/2023 CDW GOVERNMENT INC 3,393.31 8812 12/15/2023 CENTURYLINK 36.56 8813 12/15/2023 CHEMTRADE CHEMICALS US LLC 4,019.67 8814 12/15/2023 CINTAS CORPORATION NO 2 939.84 8815 12/15/2023 CONVERGENT INSURANCE BROKERS, LLC 1,108.40 8816 12/15/2023 CONWAY SHIELD 9,879.00 8817 12/15/2023 DFI SOLUTIONS IN PRINT INC 8,495.89 8818 12/15/2023 ENVISIONINK PRINTING SOLUTIONS INC 2,553.00 8819 12/15/2023 FIRE APPARATUS & EQUIPMENT INC 1,343.52 8820 12/15/2023 GARROW OIL CORP 21,756.65 8821 12/15/2023 GODFREY AND KAHN SC 10,390.00 8822 12/15/2023 JEFFERSON FIRE & SAFETY 1,325.25 8823 12/15/2023 JOHN ZARATE 101.53 8824 12/15/2023 JUSTIFACTS CVS INC 414.80 8825 12/15/2023 KEMIRA WATER SOLUTIONS INC 10,302.52 8826 12/15/2023 LAKE AND POND SOLUTIONS LLC 425.00 8827 12/15/2023 LEAGUE OF WISCONSIN MUNICIPALITIES MUTUAL INS 34,152.89 8828 12/15/2023 MACQUEEN EQUIPMENT GROUP 857.17 8829 12/15/2023 MCNEILUS FINANCIAL INC 1,262.66 8830 12/15/2023 MICHELS ROAD AND STONE, INC 729.10 8831 12/15/2023 NORTHERN DIVERS USA INC 220,157.00 8832 12/15/2023 NORTHERN LAKE SERVICE INC 307.08 8833 12/15/2023 OSHKOSH CONVENTION AND VISITORS BUREAU INC 146,132.03 8834 12/15/2023 PLYMOUTH LUBRICANTS 1,068.37 8835 12/15/2023 PREMISE HEALTH EMPLOYER SOLUTIONS LLC 38,259.48 8836 12/15/2023 PROFESSIONAL SVC INDUSTRIES 7,263.53 8837 12/15/2023 PSYCHOLOGIE CLINIQUE SC 1,150.00 8838 12/15/2023 P T S CONTRACTORS INC 49,729.60 8839 12/15/2023 QUALITY TRUCK CARE CENTER INC 582.60 8840 12/15/2023 REINDERS INC 66,917.52 8841 12/15/2023 RENNING LEWIS AND LACY SC 17,131.50 8842 12/15/2023 ROGAN'S SHOES 1,003.60 8843 12/15/2023 SERVICEMASTER BLDG MAINTENANCE 1,080.00 8844 12/15/2023 STRAND ASSOCIATES INC 103,510.79 8845 12/15/2023 TAPCO INC 1,520.00 8846 12/15/2023 VALLEY VNA HEALTH SYSTEMS INC 1,820.00 8847 12/15/2023 VERMONT SYSTEMS INC 306.25 8848 12/15/2023 VORPAHL INC 3,455.20 8849 12/15/2023 WI PUBLIC SERVICE CORP 138,300.78 8850 12/15/2023 WINNEBAGO COUNTY TREASURER 339.03 8851 12/15/2023 WINNEBAGO COUNTY TREASURER 150.75 5000144 12/15/2023 ABBY TRAXINGER 125.00 5000145 12/15/2023 ACCU COM INC 200.00 5000146 12/15/2023 ALL BRANDS VAN VREEDE SERV INC 277.74 5000147 12/15/2023 ANONICH ARIC 75.00 5000148 12/15/2023 AT & T 422.93 5000149 12/15/2023 BLUE FROG PROPERTY MANAGEMENT LLC 388.62 5000150 12/15/2023 BOUND TREE MEDICAL LLC 4,128.70 5000151 12/15/2023 BRANDON C NIELSEN 14.41 5000152 12/15/2023 CENTER FOR PUBLIC SAFETY EXCELLENCE INC 615.00 5000153 12/15/2023 DIGGERS HOTLINE INC 801.05 5000154 12/15/2023 DR J J MARSH LTD 949.00 5000155 12/15/2023 DRIESSEN CARPENTRY 3,015.00 5000156 12/15/2023 EMSAR INC 1,763.00 5000157 12/15/2023 CHRISTINE A FIELDS 119.27 5000158 12/15/2023 FOX VALLEY IRON METAL AND AUTO SALVAGE INC 40.00 5000159 12/15/2023 FOX VALLEY MEP INC 3,250.00 5000160 12/15/2023 GALLS LLC 799.23 5000161 12/15/2023 GANNET WISCONSIN LOCALIQ 873.71 5000162 12/15/2023 GIZMO OSHKOSH LLC 14,299.13 5000163 12/15/2023 HENRY SCHEIN INC 131.58 5000164 12/15/2023 MEGHAN R HIELSBERG 29.52 5000165 12/15/2023 INTEGRITY PLUMBING SERVICES LLC 11,126.71 5000166 12/15/2023 JACOB DEDERING 30.13 5000167 12/15/2023 JOSHUA FLEMING 55.68 5000168 12/15/2023 KEY CODE MEDIA INC 51,820.35 5000169 12/15/2023 NATHAN OR EMILY KIENETZ 62.21 5000170 12/15/2023 KODI PARKER 123.14 5000171 12/15/2023 LARSON ENGINEERING INC 500.00 5000172 12/15/2023 LEIGH SCHUH 70.74 5000173 12/15/2023 RELX INC 300.00 5000174 12/15/2023 MARSHALL J POTTER 300.00 5000175 12/15/2023 STANLEY D MERMALL 218.94 5000176 12/15/2023 MURPHY DESMOND SC 510.00 5000177 12/15/2023 NORTHERN TELEPHONE &DATA CORP 195.50 5000178 12/15/2023 DARRELL MCGILL 50.00 5000179 12/15/2023 OSHKOSH AREA HUMANE SOCIETY 345.00 5000180 12/15/2023 OSHKOSH RECREATION DEPARTMENT 174,330.40 5000181 12/15/2023 CITY OF OSHKOSH 223,193.83 5000182 12/15/2023 CITY OF OSHKOSH 885.00 5000183 12/15/2023 OSHKOSH HERALD LLC 1,222.20 5000184 12/15/2023 OSHKOSH HOUSING AUTHORITY 3,450.00 5000185 12/15/2023 OSHKOSH KIDS FOUNDATION 225,000.00 5000186 12/15/2023 PARK 'N PRINT INC 525.00 5000187 12/15/2023 PARK PLACE OPTICAL LTD 176.60 5000188 12/15/2023 SARA ZIEGELE 7,875.00 5000189 12/15/2023 GRETCHEN L HERRMANN 3,276.67 5000190 12/15/2023 RAYS SANITATION LLC 240.00 5000191 12/15/2023 REGISTRATION FEE TRUST 339.00 5000192 12/15/2023 RETTLER CORPORATION 5,381.25 5000193 12/15/2023 KEITH OR SHERRY RIEBEN 100.00 5000194 12/15/2023 SERWE IMPLEMENT CO INC 241.97 5000195 12/15/2023 STRATZS PIANO SERVICE 98.00 5000196 12/15/2023 STREICHER'S 975.00 5000197 12/15/2023 SURE FIRE INC 20,080.76 5000198 12/15/2023 THE HOME DEPOT PRO 723.56 5000199 12/15/2023 THE HOME DEPOT PRO 14.88 5000200 12/15/2023 TKK ELECTRONICS LLC 816.00 5000201 12/15/2023 TOWN COUNSEL LAW & LITIGATION LLC 200.00 5000202 12/15/2023 TOYS FOR TRUCKS INC 5,606.68 5000203 12/15/2023 UNITED MAILING SERVICE INC 849.62 5000204 12/15/2023 UNIVERSITY OF WISCONSIN SYSTEM 22,850.00 5000205 12/15/2023 UNIVERSITY OF WIS - MILWAUKEE 47,975.18 5000206 12/15/2023 UNITED PARCEL SERVICE 119.06 5000207 12/15/2023 VERIZON WIRELESS 11,981.74 5000208 12/15/2023 WELLER TRUCK PARTS 1,852.87 5000209 12/15/2023 WHEEL AND SPROCKET INC 1,060.81 5000210 12/15/2023 WI DEPT OF FIN. INSTITUTIONS 40.00 5000211 12/15/2023 WI DEPT OF TRANSPORTATION 1,030.54 5000212 12/15/2023 WRIGHT WEBER MANAGEMENT LLC 57.57 5000213 12/15/2023 ZACHARY WILKENS 69.00 1,856,698.99 CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT 8891 12/22/2023 AECOM INC 9,839.31 8892 12/22/2023 AIRGAS USA LLC 3,253.74 8893 12/22/2023 AURORA HEALTH CARE 2,477.00 8894 12/22/2023 BEZIO ANIMAL CONTROL 4,280.00 8895 12/22/2023 CHEMTRADE CHEMICALS US LLC 8,063.06 8896 12/22/2023 CINTAS CORPORATION NO 2 535.52 8897 12/22/2023 CINTAS FIRE 636525 175.56 8898 12/22/2023 CONSTELLATION ENERGY SERVICES 12,928.24 8899 12/22/2023 CORE AND MAIN LP 62,760.00 8900 12/22/2023 DR HANSEN PLUMBING LLC 282.20 8901 12/22/2023 EMMONS BUSINESS INTERIORS 549.91 8902 12/22/2023 ENVIROTECH EQUIPMENT 584.50 8904 12/22/2023 FIRE APPARATUS & EQUIPMENT INC 6,618.97 8905 12/22/2023 GALLAGHER BENEFIT SERVICES INC 6,000.00 8906 12/22/2023 HAWKINS INC 10,692.89 8907 12/22/2023 HUNTER SECURITY AND SURVEILLANCE 4,727.70 8909 12/22/2023 JOHNSON CONTROLS US HOLDINGS LLC 1,800.58 8910 12/22/2023 KEMIRA WATER SOLUTIONS INC 10,534.38 8911 12/22/2023 KONE INC 1,279.26 8912 12/22/2023 KWIK TRIP INC 962.20 8913 12/22/2023 MACHINE SERVICE INC 443.52 8914 12/22/2023 MICHELS ROAD AND STONE, INC 195.06 8915 12/22/2023 MONROE TRUCK EQUIPMENT 2,430.24 8916 12/22/2023 PACKER CITY INTL TRUCKS INC 2,500.00 8917 12/22/2023 PLYMOUTH LUBRICANTS 420.00 8918 12/22/2023 PRIMADATA LLC 9,557.38 8919 12/22/2023 PROFESSIONAL SVC INDUSTRIES 20,921.67 8920 12/22/2023 PSYCHOLOGIE CLINIQUE SC 1,150.00 8921 12/22/2023 P T S CONTRACTORS INC 871,701.86 8922 12/22/2023 ROGAN'S SHOES 123.25 8923 12/22/2023 RUCINSKYS PAINT AND DECORATING LLC 1,360.00 8924 12/22/2023 SECURIAN FINANCIAL GROUP INC 22,093.92 8925 12/22/2023 SERVICEMASTER BLDG MAINTENANCE 3,850.00 8927 12/22/2023 ON TIME EMBROIDERY INC 1,304.00 8928 12/22/2023 VORPAHL INC 1,020.12 8929 12/22/2023 WI PUBLIC SERVICE CORP 28,009.74 8930 12/22/2023 WINNEBAGO COUNTY TREASURER 65,367.06 8931 12/22/2023 WINNEBAGO COUNTY DEPARTMENT OF HUMAN SERVICES 42,000.00 8932 12/22/2023 AUGUST WINTER & SONS INC 3,821.00 5000229 12/22/2023 EQUIPMENT DEPOT WISCONSIN INC 23,188.00 5000230 12/22/2023 JESSI BALCOM 1,801.58 5000231 12/22/2023 SUPERIOR CHEMICAL CORPORATION 363.14 5000232 12/22/2023 ASSURANCE TITLE SERVICES INC 73.03 5000233 12/22/2023 AT & T 2,033.26 5000234 12/22/2023 BARR RACKING LLC 1,250.00 5000235 12/22/2023 BOUND TREE MEDICAL LLC 2,896.17 5000236 12/22/2023 CRAIG A RAMTHUN 39.96 5000237 12/22/2023 CRANE ENGINEERING SALES LLC 7,910.63 5000238 12/22/2023 DOA-DIV OF ENERGY HOUSING & COMM RES 154.45 5000239 12/22/2023 DONOHUE & ASSOCIATES INC 37,736.87 5000240 12/22/2023 DORNER COMPANY 6,567.70 5000241 12/22/2023 EHLERS 9,000.00 5000242 12/22/2023 EMSAR INC 105.75 5000243 12/22/2023 FLOCK GROUP INC 58,500.00 5000244 12/22/2023 FOCUS PROPERTIES LLC 29.93 5000245 12/22/2023 FOX CITIES MANAGEMENT LLC 37.49 5000246 12/22/2023 GALLS LLC 901.89 5000247 12/22/2023 WISCONSIN MEDIA 610.15 5000248 12/22/2023 DOROTHY GLIDDEN 59.84 5000249 12/22/2023 HENRY SCHEIN INC 3,773.24 5000250 12/22/2023 HMF INNOVATIONS LLC 4,521.00 5000251 12/22/2023 HOMES OF WYLDEWOOD II 11.00 5000252 12/22/2023 A. KALMERTON WELDING SUPPLIES 243.85 5000253 12/22/2023 KEY CODE MEDIA INC 975.00 5000254 12/22/2023 KIM WALLMULLER 31.44 5000255 12/22/2023 KLINK EQUIPMENT 1,547.01 5000256 12/22/2023 LAURIE LAATSCH 152.62 5000257 12/22/2023 LEAGUE OF WISCONSIN MUNICIPALITIES MUTUAL INS 80.65 5000258 12/22/2023 OSHKOSH AREA SCHOOL DISTRICT 4,648.03 5000259 12/22/2023 PAULA JEAN STEINERT 300.00 5000260 12/22/2023 PROTANIC INC 580.56 5000261 12/22/2023 PUBLIC SERVICE COMMISSION OF WI 571.76 5000262 12/22/2023 ROBERT REWOLINSKI 70.74 5000263 12/22/2023 THE HOMES OF WYLDEWOOD II 6.00 5000264 12/22/2023 UNITED PARCEL SERVICE 147.13 5000265 12/22/2023 VAN DYNE SPORTSMEN'S CLUB INC 1,500.00 5000266 12/22/2023 WDATCP 816.00 5000267 12/22/2023 WI DEPT OF FIN. INSTITUTIONS 20.00 5000268 12/22/2023 WISCONSIN DEPARTMENT OF JUSTICE 700.00 1,400,569.71 CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT 8933 12/29/2023 ADAM KRAUSE 13.10 8934 12/29/2023 ATIS ELEVATOR INSPECTIONS LLC 125.00 8935 12/29/2023 CARYN BEHLMAN 66.16 8936 12/29/2023 CINTAS CORPORATION NO 2 362.51 8937 12/29/2023 COMMISSION ON ACCREDITATION 4,620.00 8939 12/29/2023 DALE MARTIN 345.00 8940 12/29/2023 ENVISIONINK PRINTING SOLUTIONS INC 2,753.40 8941 12/29/2023 FIRE APPARATUS & EQUIPMENT INC 8,077.51 8942 12/29/2023 GARROW OIL CORP 19,117.26 8943 12/29/2023 GODFREY AND KAHN SC 12,855.00 8944 12/29/2023 GREATER OSHKOSH ECONOMIC DEVELOPMENT CORPORATION 11,133.61 8945 12/29/2023 KEMIRA WATER SOLUTIONS INC 20,911.80 8946 12/29/2023 MANDI KATION 47.16 8947 12/29/2023 MICHELS ROAD AND STONE, INC 1,329.55 8948 12/29/2023 NORTHERN LAKE SERVICE INC 1,826.06 8949 12/29/2023 PLYMOUTH LUBRICANTS 4,107.18 8950 12/29/2023 PROFESSIONAL SVC INDUSTRIES 4,666.25 8951 12/29/2023 P T S CONTRACTORS INC 212,371.69 8952 12/29/2023 RNOW INC 7,148.74 8953 12/29/2023 SPEEDY CLEAN DRAIN & SEWER 28,263.41 8954 12/29/2023 STATE PUMP SUPPLY LLC 1,685.00 8955 12/29/2023 TYLER TECHNOLOGIES INC 29,960.42 8956 12/29/2023 VINTON CONSTRUCTION INC 217,925.62 8957 12/29/2023 VINTON CONSTRUCTION INC 76,438.41 8958 12/29/2023 WI PUBLIC SERVICE CORP 5,172.88 8959 12/29/2023 WILLIS TOWERS WATSON MIDWEST INC 20.00 8960 12/29/2023 WOOD SEWER & EXCAVATING INC 33,283.09 5000269 12/29/2023 CURT KLASKE 132.97 5000270 12/29/2023 240 ALGOMA BLVD LLC 42,915.16 5000271 12/29/2023 AARDVARK 13,145.00 5000272 12/29/2023 AARON BAER 180.00 5000273 12/29/2023 ASSURANCE TITLE SERVICES INC 45.18 5000274 12/29/2023 AT & T 631.64 5000275 12/29/2023 BADGER PURA VIDA LLC 45.71 5000276 12/29/2023 MATTHEW R MARINO 49.70 5000277 12/29/2023 BERGLUND CONSTRUCTION COMPANY 15,549.71 5000278 12/29/2023 BOB GRIFFIN CARPENTRY LLC 100.00 5000279 12/29/2023 BOUND TREE MEDICAL LLC 496.07 5000280 12/29/2023 CARL BOWERS AND SONS CONSTRUCTION COMPANY INC 425,900.87 5000281 12/29/2023 CHRIS HAEDT 53.06 5000282 12/29/2023 DAVE MONTALBANO 68.32 5000283 12/29/2023 MICHAEL ERDMAN 85.84 5000284 12/29/2023 FIRST ARRIVING IO INC 7,451.75 5000285 12/29/2023 GUARANTY TITLE SERVICES INC 115.15 5000286 12/29/2023 IMAGETREND INC 874.18 5000287 12/29/2023 KANE COMMUNICATIONS GROUP 51,924.89 5000288 12/29/2023 KNOX ASSOCIATES INC 5,449.00 5000289 12/29/2023 NAVIGATE WELLNESS LLC 1,644.00 5000290 12/29/2023 NORTHEAST WI TECHNICAL COLLEGE 2,250.00 5000291 12/29/2023 GOVERNMENT BRANDS SHARED SERVICES 3.75 5000292 12/29/2023 CITY OF OSHKOSH 49.39 5000293 12/29/2023 PACE ANALYTICAL SVC 300.00 5000294 12/29/2023 POMP'S TIRE SERVICES INC 23,461.65 5000295 12/29/2023 SARAH DANAHY 650.00 5000296 12/29/2023 SEW DIVINE 64.00 5000297 12/29/2023 DOLORES A STEHLE 91.06 5000298 12/29/2023 STERICYCLE INC 169.26 5000299 12/29/2023 THE HOME DEPOT PRO 254.63 5000300 12/29/2023 THOMAS R KARRELS PE SC 4,200.00 5000301 12/29/2023 UNIVERSITY OF WIS - MILWAUKEE 22,850.00 5000302 12/29/2023 UNITED PARCEL SERVICE 101.62 5000303 12/29/2023 VERBATIM SOLUTIONS LLC 1,390.00 5000304 12/29/2023 WESTWOOD PROFESSIONAL SERVICES INC 835.00 5000305 12/29/2023 WINNEBAGO LAWN AND SNOW LLC 5,567.00 1,333,721.37 SUB JEC T:SUB JEC T : Receipt & Filing of Minutes - Library Board 10.26.23 (Regular Meeting) 11.07.23 (Special Meeting) 11.16.23 (Special Meeting) 11.30.23 (Regular Meeting) D A TE :D A T E :January 09, 2024 A t t a chment sAttachments 10.26.23 Regular Meeting 11.07.23 Special Meeting 11.16.23 Special Meeting 11.30.23 Regular Meeting Page 1 AMENDED MINUTES OF THE LIBRARY BOARD Oshkosh Public Library October 26, 2023 The meeting of the Oshkosh Public Library Board of Trustees was held on October 26, 2023, in the Lower Level of the Oshkosh Public Library. The meeting was called to order at 4:00 PM by President, Bill Bracken. A roll call was taken. Present were: Bill Bracken, Susan Fojtik, Christine Melms-Simon, Lindsey Mugerauer, Baron Perlman, David Rucker and Tony Kneepkens, Adjunct Board Member. Absent were: Kim Brown, Larry Lautenschlager, David Romond and Amber Shemanski. Others present were: Ruth Percey, Interim Co-Director; Joe Bongers, Head of Information Services; Julie Schmude, Business Manager and Tracie Schlaak, Administrative Specialist. There were no public comments. Committee Report: Ad Hoc Director Search Committee: • Barry Perlman, Ad Hoc Director Search Committee member, gave a brief history of the search for a new director and where they are in the process. Consent Agenda Items: • Minutes of the Regular Meeting of September 28, 2023 • Minutes of Ad Hoc Director Search Committee of October 16, 2023 • Vouchers Payable - $392,714.27 Motion to remove the 2024 Retirement Planning Incentive Program from the Consent Agenda Motion: Rucker; Second: Perlman; Vote: Unanimous Motion to approve the consent agenda as presented without the 2024 Retirement Planning Incentive Program. Motion: Melms-Simon; Second: Fojtik; Vote: Unanimous Removed from the Consent Agenda • 2024 Retirement Planning Incentive Program – Co-Interim Library Directors proposes to continue incentive program for advance notification of intention to retire. Memo included in board packet. Action Requested: Decide whether to extend the retirement notification incentive into 2024. Motion to extend the 2024 Retirement Planning Incentive Program as presented. Motion: Perlman; Second: Mugerauer; Vote: Unanimous New Business • Report on 2023 Lakefly Writer’s Conference Interim Co-Director, Ruth Percey, gave a final report on the 2023 Lakefly Writer’s Conference. Library Co-Director’s Report • Ruth Percey will be attending a meeting with city department heads regarding homelessness in Oshkosh. • Lisa Voss included an update in the board packet about the 2024 Library operating budget process. Page 2 Future Agenda Items • City’s response to Lisa Voss’s letter regarding the endowment funds being moved to the Oshkosh Area Community Foundation. • Set up a meeting on November 7, 2024 at 4:00 to approve the final 2024 budget Adjournment Motion: To Adjourn the meeting at 5:18 PM Motion: Perlman; Second: Rucker; Vote: Unanimous Respectfully, Ruth Percey, Interim Co-Director Tracie Schlaak – Recorder Page 1 MINUTES OF THE LIBRARY BOARD Oshkosh Public Library November 7, 2023 A special meeting of the Oshkosh Public Library Board of Trustees was held on November 7, 2023, in the Lower Level of the Oshkosh Public Library. The meeting was called to order at 4:00 PM by President, Bill Bracken. Present were: Bill Bracken, Susan Fojtik, Christine Melms-Simon, Lindsey Mugerauer, Baron Perlman, David Romond and Tony Kneepkens, Adjunct Board Member. Absent were: Kim Brown, Larry Lautenschlager, David Rucker and Amber Shemanski. Others present were: Lisa Voss, Interim Co-Director and Julie Schmude, Business Manager. There were no public comments. Consent Agenda Items: • Minutes of Ad Hoc Director Search Committee of October 26 & 27, 2023 Motion to approve the consent agenda as presented. Motion: Fojtik; Second: Melms-Simon; Vote: Unanimous David Romond arrived at this time. New Business • 2023 Library Operating Budget Proposal: Consider proposed revisions based on final adjustments to expenditures. Motion to approve the budget as presented with proposed revisions. Motion: Perlman; Second: Melms-Simon; Vote: Unanimous Adjournment Motion: To Adjourn the meeting at 4:26 PM Motion: Perlman; Second: Mugerauer; Vote: Unanimous Respectfully, Julie Schmude Recorder Page 1 AMENDED MINUTES OF A SPECIAL MEETING OF THE LIBRARY BOARD Oshkosh Public Library November 16, 2023 A special meeting of the Oshkosh Public Library Board of Trustees was held on November 16, 2023, in the Lower Level of the Oshkosh Public Library. The meeting was called to order at 8:45 AM by President, Bill Bracken. Present were: Bill Bracken, Susan Fojtik, Larry Lautenschlager, Lindsey Mugerauer, Baron Perlman, David Romond, David Rucker and Amber Shemanski. Absent were: Kim Brown, Christine Melms-Simon and Tony Kneepkens, Adjunct Board Member. Others present were: Brian Hare, Managing Consultant at Bradbury Miller Associates. Closed Session The Oshkosh Public Library Board will convene in closed session pursuant to Section 19.85(1)(c) of the Wisconsin Statutes to consider the employment of a public employee over which the Board has jurisdiction and exercises responsibility and Section 19.85(1)(f) of the Wisconsin Statutes for consideration of the social or personal histories of specific persons which if discussed in public would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories and for the following purposes: • to determine the person to hire for the Oshkosh Public Library Director Position. • Motion to go into Closed Session at 8:47 AM. • Motion: Perlman; Second: Lautenschlager; Vote: Unanimous after a roll call vote Open Session • Motion to go into Open Session at 12:57 PM. • Motion: Lautenschlager; Second: Perlman; Vote: Unanimous after a roll call vote • Motion to authorize Bradbury Miller Associates to negotiate with the Board of Trustees’ chosen candidate as needed. • Motion: Perlman; Second: Shemanski: Vote: Unanimous Adjournment Motion: To Adjourn the meeting at 1:06 PM Motion: Perlman; Second: Fojtik; Vote: Unanimous Respectfully, Lindsay Mugerauer Recorder Page 1 MINUTES OF THE LIBRARY BOARD Oshkosh Public Library November 30, 2023 The meeting of the Oshkosh Public Library Board of Trustees was held on November 30, 2023, in the Lower Level of the Oshkosh Public Library. The meeting was called to order at 4:00 PM by President, Bill Bracken. A roll call was taken. Present were: Bill Bracken, Kim Brown, Susan Fojtik, Lindsey Mugerauer, Baron Perlman, David Romond, Amber Shemanski and Tony Kneepkens, Adjunct Board Member. Absent were: Larry Lautenschlager, Christine Melms-Simon and David Rucker. Others present were: Ruth Percey, Interim Co-Director; Lisa Voss, Interim Co-Director, Laura McDonald, Marketing Coordinator; Julie Schmude, Business Manager; Marcy Cannon, Administrative Specialist II; Jonathan Richie, Oshkosh Herald and Tracie Schlaak, Administrative Specialist. There were no public comments. Consent Agenda Items: • Minutes of the Regular Meeting held on October 26, 2023 • Minutes of the Special Board Meeting held on November 7, 2023 • Minutes of the Special Board Meeting held November 16, 2023 • Vouchers Payable - $322,313.37 • Revised position descriptions: Reader’s Advisory Librarian (Information Services); Digital Services Librarian (Information Services); Library Assistant II (Technical Services) Motion to approve the consent agenda as presented with changes to the October 26, 2023 minutes and November 16, 2023 minutes. Motion: Romond; Second: Perlman; Vote: Unanimous Kim Brown arrived at 4:15 PM New Business • 2024 Calendar of Library Board Meetings Motion to approve the 2024 Calendar of Library Board Meetings as presented. Motion: Fojtik; Second: Perlman; Vote: Unanimous • 2024 Schedule of Library Closings Motion to approve the 2024 Schedule of Library Closings as presented. Motion: Romond; Second: Perlman; Vote: Unanimous Library Co-Director’s Report • Lisa Voss gave an update on the transfer of the OPL Memorial Fund • Ruth Percey indicated that they are working on a policy limiting the number of items that a patron can bring into the library. Closed Session: The Oshkosh Public Library Board convened in closed session pursuant to Section 19.85(1)(c) of the Wisconsin Statutes to consider the employment of a public employee over which the Board has jurisdiction and exercises responsibility and Section 19.85(1)(f) of the Wisconsin Statutes for consideration of the social or personal histories of specific persons which if discussed in public would be likely to have a Page 2 substantial adverse effect upon the reputation of any person referred to in such histories and for the following purposes: • to confirm the person the board wants to hire for the Oshkosh Public Library Director Position. Motion to go into Closed Session at 4:20 PM. Motion: Perlman; Second: Mugerauer; Vote: Unanimous after a roll call vote Return to Open Session Motion to return to Open Session at 4:25 PM. Motion: Perlman; Second: Fojtik; Vote: Unanimous after a roll call vote Motion to hire Darryl Eschete as the new Oshkosh Public Library Director, starting on January 15, 2024, at a salary of $121,010 annually and reimbursement up to $10,000 for moving expenses. Motion: Perlman; Second: Shemanski; Vote: Unanimous Adjournment Motion: To adjourn the meeting at 4:29 PM Motion: Shemanski; Second: Mugerauer; Vote: Unanimous Respectfully, Lisa Voss, Interim Co-Director Tracie Schlaak – Recorder TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Sarah Phillips, Museum Director D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Receipt & Filing of Minutes - Museum, Arts and Culture Board Meeting 11.08.23 A t t a chment sAttachments Nov 23 MAC Board Minutes Minutes of the November 8, 2023 Museum Board Meeting Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901 Page 1 of 4 Minutes of the November 8, 2023 Board Meeting (Approved at the December13, 2023 Board Meeting.) The November meeting of the Oshkosh Public Museum (OPM) Museum Arts and Culture (MAC) Board was held Wednesday, November 8, 2023, in the Galena Room of the Museum. Director Sarah Phillips called the meeting to order at 4:32 p.m. The roll was taken by Administrative Assistant Theresa Books. Present at Roll: Board Members Becky Doe Brown, Becky Matzke, Vicky Redlin, and Alternates Erron Hundt and Carrie Olson. Board Member Drew Mueske arrived at 4:35 Excused: Board Member/Council Member Joseph Stephenson Also Present: Director Sarah Phillips, Marketing Coordinator Kate Stel, Curator of Education Neal Matherne, and Administrative Assistant Theresa Books recording the Minutes With Board Member Stevenson excused, and Mr. Muezke not present at Roll, Director Phillips asked for a motion to appoint Alternates Erron Hundt and Carrie Olson. MOTION: Appoint Carrie Olson to serve in Mr. Stevenson’s place. (Brown; second Redlin) CARRIED: Yes (3) Brown, Matzke, Redlin MOTION: Appoint Erron Hundt to serve in Mr. Mueske’s place. (Olson; second Matzke) CARRIED: Yes (4) Brown, Matzke, Olson, Redlin There were no citizen statements to the Board and none were received. Consent Resolution Agenda items included: A. Minutes of October 11, 2023, Board Meeting B. Receipt of Final Distribution of Wingren Bequest, $6,046. 10% to go to Museum Endowment held at the Oshkosh Area Community Foundation C. Receipt of this year’s OACF Margaret K. Osborn Fund earnings, $22,656 D. Receipt and Filing of Quarter 3 Reports of Museum Funds held at the Oshkosh Area Community Foundation MOTION: Approve Consent Agenda (Matzke; second Redlin) CARRIED: Yes (5) Brown, Hundt, Matzke, Olson, Redlin Deed of Gift Signatures for Collections was next for discussion and vote. As background Director Phillips reported that the Museum, Arts, and Culture Board “sets policies for the staff of the Oshkosh Public Museum related to efforts to collect and preserve artifacts, art, specimens, and archival material significant to the history of the City of Oshkosh and the surrounding region…” OPM Collections staff members facilitate all donations and acquisitions to the permanent collection. Minutes of the November 8, 2023 Museum Board Meeting Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901 Page 2 of 4 In doing so, they liaise with potential donors, research item provenance, and ensure relevancy to OPM’s Mission and Collections Policy. Currently, the Collection Review Committee (or CRC, comprised of the Director, Assistant Director/Chief Curator, Archivist, Curators, and Registrar) collectively determines and makes recommendations regarding the care and management of all current and potential accessioned items. The current Collections Management Policy will be updated to reflect the new Mission of the OPM and the updated responsibilities of the MAC Board. As of mid-2023, no Deeds of Gift have been sent to donors due to the dissolution of the previous board. OPM needs to complete these transmittals of legal ownership and conform with professional standards. Additionally, OPM Collections practices are being updated. The CRC will be reviewing and voting to approve or decline all potential acquisitions to ensure that all items that are entered into the permanent collection are thoroughly vetted. Recommendation: Staff recommends that signatory authority for Deeds of Gift/transmittals of ownership be delegated to OPM Collections staff, upon a majority vote by the CRC to approve each acquisition. MOTION: Approve signatory authority to Collections Review Committee for Deeds of Gifts. (Redlin; second Olson) CARRIED: Yes (5) Brown, Hundt, Matzke, Olson, Redlin Regarding the updated Bylaws, Attorney Lorenson is still reviewing them, so a final version is not available. Therefore, the Board held off voting for the Chair and Vice Chair. The Board discussed what is required of the two Board official positions including that the Chair presides over the meetings, helps the board stay focused on agenda items, keeps the meeting moving along and meets with the Director 15-30 minutes before the MAC Board meeting to review the agenda. Additionally, the Mayor typically has a quarterly or half-year meeting with all the City Board Chairs. If the Board wants to be represented at a Council Meeting, the Chair would be expected to attend. The Chair may also write letters to Council on behalf of the Board. Director Phillips further noted that the Council representative on the Board and the alternates cannot be Chair or Vice Chair. In the event the Chair is not available, the Vice Chair would step in to handle any meetings, etc. Director Phillips then reviewed the Board Governance Calendar, noting that this is an overview of when various topics will be presented through the year. She noted that additional things will be on each agenda as topics and needs arise. She further noted that she will be meeting with someone from the Oshkosh Area Community Foundation to discuss an Art in Public Spaces fund. To clarify, art on City property or art given to the City is what the MAC Board is responsible for. Whereas the Landmarks Commission is responsible for art on private property. Regarding the OPM Fee Structure for 2024, no changes are being recommended. As a start for Strategic Planning, Director Phillips reviewed for the Board the list of identified long- term needs. These need to be addressed and resolved through the coming years to best execute the Mission of the Museum and serve visitors. Minutes of the November 8, 2023 Museum Board Meeting Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901 Page 3 of 4 Collections Storage Many Collections items are currently being crated to move from the place they have been the past several years at the Sawyer Armory, and they are being moved to a City building on Irving Street. There is not a permanent place for the Collections. OPM shares the Irving Street site with the clerks, so it is not as secure as would be ideal. If the City decides to do something different with the building, staff will be doing another move. In summary, the Museum’s permanent collection faces ever-mounting problems, including: No permanent storage space, environmentally unstable areas that continue to deteriorate Museum Collections with problems of mold, pests, and no HVAC. Physically unsecure storage areas, drastically increasing the likelihood of theft, vandalism, and physical damage. Scattered storage facilities: Irving Street, Carriage House, Museum. Visitor Services, Programs and Events Lack of dedicated classroom space, competing needs for the Galena Room, dated and unattractive spaces alienate the public and reflects poorly on OPM professionalism, small size and layout of the lobby of the Museum, inadequate facilities to meet the needs of our visitors - including ADA, restrooms and amenities, and need for event space for fundraisers or rentals to drive revenue. Exhibitions Extremely limited changing gallery space, working around the needs of a historic home. Museum Grounds The grounds reflect poorly on the Museum, lacking interpretation. Care and maintenance are often the lowest priority for City Maintenance staff who are already stretched thin, parking lot is aging and doesn’t meet the needs of school buses, creates safety issues, needs more space for event parking. Ms. Redlin noted that the church across the street from the Museum is moving. The Board discussed the possibility of that building being space for classes, events, Collections storage. When discussion was complete, Ms. Redlin made a motion. MOTION: The Board instructs Director Phillips to investigate the building across the street and bring back a report for the Board. (Redlin; second Brown) CARRIED: Yes (5) Brown, Hundt, Matzke, Olson, Redlin Director Phillips then gave the Director’s Report. She began her report with an update on the two projects that are currently happening on the second floor. Regarding the loading doors, Berglund is delayed in the start of this project due to supply chain interruptions. The company needs to first acquire the proper doors and hardware before beginning the demolition. The company has ordered the doors and will begin the work as soon as they receive the goods. Mike Blank, the City Facilities Project Coordinator, has communicated with Berglund to establish a revised construction timeline. Secondly, the Waldwic Gallery design is currently in progress. Facilities Engineering, Inc. is revising Minutes of the November 8, 2023 Museum Board Meeting Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901 Page 4 of 4 the plans provided to them by Split Rock Studios to ensure the gallery space conforms to building and fire code. Director Phillips reported that the Día de los Muertos event was a great success even with the cold day. She noted that the museum building capacity was certainly maxed out. Director Phillips had Ms. Stel and Mr. Matherne review the event. Ms. Stel began by reviewing the event goals. They were to enhance accessibility to OPM through free admission, advance City of Oshkosh strategic goals for quality-of-life assets and diversity, equity, and inclusion, and engage with families in the community through fun, quality programming. Ms. Stel then reviewed audience/visitor details which more than doubled from last year’s numbers. This year there were 650 visitors onsite and 100 offsite at the free showings of Coco at the Time Theater. Based on anecdotal evidence it is estimated that 75% of attendees were new to OPM. The event had a regional reach with visitors self-identifying hometowns as other Fox Cities communities. Regarding demographics, Ms. Stel reported that there were visitors of all ages, with the majority being family groups. Ms. Stel then gave a financial overview of the event noting that increased in-kind sponsorship created more marketing opportunity and extended this event’s marketing reach. A combined $6,000 in-kind marketing was added to this year’s event budget. Wisconsin Public Radio sponsorship really helped word spread. Ms. Stel had a thorough financial report she distributed to the Board. Mr. Matherne noted that the volunteers were especially helpful. He expressed appreciation to former Board member and UWO professor Gabe Loiacono and one of his colleagues for connecting OPM with 12 student volunteers. They were very helpful all day, some knew Spanish and at least one had knowledge and experience working with special needs visitors, which was particularly helpful in a few situations. Appreciation went out to Auxiliary members who pitched in, big; they were a great help. That concluded the Director’s Report. With no other agenda items, Director Phillips asked for a motion to adjourn. MOTION: Adjourn (Redlin; second Matzke) CARRIED: Voice Vote The meeting adjourned at 6:00 p.m. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Becca Andraschko, Deputy Clerk D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Receipt & Filing of Claim Filed with the City's Insurance Company - Gosh (Sanitation Department Crane Hit and Damaged Basketball Hoop) A t t a chment sAttachments Gosh Claim December 7, 2023 City of Oshkosh P.O. Box 1130 Oshkosh, WI 54902 RE: Insured: City of Oshkosh Claimant Name: Dave Gosh Claim Number: WM000702661242 Date of Loss: 11/17/2023 Statewide Services, Inc. is the third-party administrator for the League of Wisconsin Municipalities Mutual Insurance liability and auto program. We received notice of the above-referenced claim and want to assure you that we are in the process of reviewing it. This claim has been assigned to: Ginger Kimpton Senior Casualty Claims Adjuster Phone: 855-828-5515 Fax: 866-828-6613 Email Address: gkimpton@statewidesvcs.com Feel free to call or email the claim handler above. Sincerely, Statewide Services Claim Department cc: McClone Agency – Brian Dandoy TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Caroline Panske, Elections Specialist D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Receipt & Filing of Claim Filed with the City's Insurance Company - Cryan (Misc. Complaint) A t t a chment sAttachments Receipt and Filing of Claim -Cryan-misc. complaint December 12, 2023 City of Oshkosh P.O. Box 1130 Oshkosh, WI 54902 RE: Insured: City of Oshkosh Claimant Name: Jane Cryan Claim Number: WM000702661243 Date of Loss: 12/12/2023 Statewide Services, Inc. is the third-party administrator for the League of Wisconsin Municipalities Mutual Insurance liability and auto program. We received notice of the above-referenced claim and want to assure you that we are in the process of reviewing it. This claim has been assigned to: Ginger Kimpton Senior Casualty Claims Adjuster Phone: 855-828-5515 Fax: 866-828-6613 Email Address: gkimpton@statewidesvcs.com Feel free to call or email the claim handler above. Sincerely, Statewide Services Claim Department cc: McClone Agency – Brian Dandoy TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Caroline Panske, Elections Specialist D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-01 Disallowance of Claim - Cryan (Alleged Various Claims) A t t a chment sAttachments Res 24-01 Disallowance of Claim-Cryan 01/09/2024 24-01 RESOLUTION CARRIED 6-0 PURPOSE: Disallowance of Claim INITIATED BY : Legal Department WHEREAS, the following claim has been referred to the City's insurance carrier, which has recommended disallowance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed to disallow the following claim against the City of Oshkosh: NAME - Jane Cryan Date of Loss: 12.12.23 (alleged various claims) BE IT FURTHER RESOLVED that the City Clerk is hereby directed to inform the claimant by certified mail of the disallowance and the fact that the claimant has six months from the date of service to appeal. BE IT FURTHER RESOLVED that the City Clerk is directed to send a copy of this resolution and notice of disallowance to the appropriate insurance carrier for the City of Oshkosh. January 2, 2024 CITY OF OSHKOSH ATTN: CITY CLERK via email PO BOX 1130 OSHKOSH, WI 54903 RE: Our Claim #: WM000702661243 Date of Loss: 12/12/2023 (various) Claimant: Jane Cryan, 1613 Western Street, Oshkosh WI 54901 Statewide Services, Inc. administers the claims for the League of Wisconsin Municipalities Mutual Insurance, which provides the insurance coverage for the City of Oshkosh. We are in receipt of the above- stated claim and correspondence from Ms. Cryan alleging “ongoing verbal abuse; tampering with, obstructing and not investigating evidence; unprofessional, sarcastic language; slow, insufficient response to request for evidence”, among other things, against several named Oshkosh Police Department Personnel for various dates going back many years. Based on a thorough review of Ms. Cryan’s claim, including discussion, documentation, and emails, we do not see any merit to this claim or evidence to substantiate Ms. Cryan’s allegations; and therefore, we are recommending the City of Oshkosh deny this claim pursuant to the Wisconsin Statute for disallowance of claim 893.80(1g). The disallowance of the claim in this manner will allow us to shorten the statute of limitations period to six months. Please send your denial/disallowance, on your letterhead, directly to the claimant at the above listed address. This denial should be sent certified or registered (restricted) mail and must be received by the claimant within 120 days after you received the claim. Please send me a copy of the disallowance for our file. If you have any questions, please feel free to contact me. Thank you. Sincerely, Ginger Kimpton Senior Casualty Claims Adjuster 608-828-5515 direct 866-828-6613 fax gkimpton@statewidesvcs.com CC: Brian Dandoy, Agent TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :John Fitzpatrick, Asst. City Manager/Director Admin Services D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-02 Approve Labor Contract with Oshkosh Professional Police Association (OPPA) for Years 2024, 2025, and 2026 B A C KGRO UN DBACKGROUND The City has reached a tentative agreement with the Oshkosh Professional Police Association (OPPA). This agreement has been approved by the membership of the group for the contract years of 2024, 2025, and 2026. A N A L Y SI SANALYSIS The major element of the agreement is a restructured pay schedule beginning in 2024, which increases this schedule by 3.34% in 2024; 4.25% in 2025; and 4.25% in 2026. Also included in this packet is the conceptual tentative agreement. FI SC A L I M P A CTFISCAL I M P A C T The estimated impact for the projected increases associated with this agreement is approximately $290,400. REC O M M E N D A TI ONRECOMMENDATION Based on the analysis conducted, the discussion and direction that occurred in the Council Workshops, as well as budget deliberations held this year, staff recommends approval of this labor agreement with the Oshkosh Professional Police Association (OPPA) for the years of 2024, 2025, and 2026. A t t a chment sAttachments Res 24-02 OPPA Tentative Agreement 2024-2026 01/09/2023 24-02 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE LABOR CONTRACT WITH OSHKOSH PROFESSIONAL POLICE ASSOCIATION (OPPA) FOR YEARS 2024, 2025 & 2026 INITIATED BY : ADMINISTRATIVE SERVICES DEPARTMENT WHEREAS, the City of Oshkosh and OPPA previously negotiated a Working Conditions Agreement (labor contract) for calendar years 2021-2023; and WHEREAS, the parties reached a tentative agreement for certain changes to the labor contract, for years 2024, 2025 & 2026; and WHEREAS, OPPA has ratified these changes and it is appropriate for the Common Council to approve this agreement. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached changes to the current labor contract of the Oshkosh Professional Police Association (OPPA) are approved and the proper City officials are authorized and directed to enter into an appropriate agreement for these purposes, the execution copy being deemed approved by their respective signatures, and said City officials are further authorized and directed to take those steps necessary to implement the terms and conditions of the labor contract. 1 TENTATIVE AGREEMENT THE CITY OF OSHKOSH to OSHKOSH PROFESSIONAL POLICE ASSOCIATION December 11, 2023 1. Insurance Benefits: Modify: ARTICLE 8: A. Insurance Medical Benefits Plan: Replace paragraph 2 with: Health Risk Assessment (HRA): Participation in the City’s Health Risk Assessment (HRA) program is voluntary. To receive the preferred premium contribution rate, the employee and covered spouse must participate in the HRA process. Modify premium caps by increasing 8% for 2024 Keep sentence, Note: Health insurance premium contributions are actually made one month prior to the effective dates shown. and move to Section A. 2. Wages: A B C D E F G H MONTHLY Hire Year 1 Year 2 Year 3 Year 4 Year 5 Year 7 Year 10 Patrol 5078.22 5382.91 5705.88 6048.24 6411.13 6795.80 6,897.74 6,966.71 Specialist 5168.62 5478.73 5807.46 6155.91 6525.26 6916.78 7,020.53 7,090.73 SRO 5236.45 5550.64 5883.67 6236.70 6610.90 7007.55 7,112.66 7,183.79 Detective 5418.83 5743.96 6088.60 6453.92 6841.15 7251.62 7,360.40 7,434.00 Detective II 5541.93 5874.44 6226.91 6600.52 6996.55 7416.35 7,527.59 7,602.87 Year 2 4.25% Year 3 4.25% Movement on the Pay Schedule, Paragraph 2, Sentence 1 - replace with below Employees in the Police Officer job classification who are located in Step F-H on the salary schedule who receive a promotion to another job classification shall move to Step F-H, respectively, of the new classification TA TA 2 3. Term: Three years. 4. Article 15, Education Benefits – Remove no longer applies 5. Article 17, Agency Shop Modify to: Remove current language and replace with below: The Employer agrees to deduct monthly dues in the amount certified by the Association from the pay of employees who individually sign a dues deduction authorization form supplied by the Association affirmatively consenting to the deduction of dues for the employee’s paycheck including a Local Association dues which the employee has authorized to be deducted in conjunction with the Association Dues. It shall be the Association’s responsibility to obtain dues authorization forms from new employees and provide them to employer. Dues deductions will commence on the first pay period after receipt of the dues deduction form. Authorization of dues deduction by a voluntary member may be revoked upon notice in writing to the Employer, the Association or the Association’s representative. No employee shall be required to join the Association, but membership in the Association shall be made available to all employees in the bargaining unit. It is expressly understood and agreed that the Association will refund to the employer, or the employee involved any dues erroneously deducted by the employer and paid to the Local Association, the Association shall indemnify and hold the employer harmless against any and all claims, demands, suits, order, judgements or any other forms of liability against Employer which may arise out of employer’s compliance with this Article. 6. Article 19, Maternity Leave – Delete current language – eliminate article 7. Article 20, Recognition & Unit of Representation Modify to: The City hereby recognizes the Association as the sole and exclusive bargaining agent with respect to hours, wages and conditions of employment for all certified sworn personnel TA TA TA TA TA 3 excluding the position of Chief, Assistant Chief, Police Captain, Lieutenants, Sergeants, and all other employees of the Oshkosh Police Department. 8. Sick Leave Application Form memo dated March 15, 1998 – Remove from CBA 9. Clean up language to be mutually agreed upon. a. Re-number articles as appropriate b. Modify all language to be gender neutral (i.e. indicate “employee” or “they” vs he/her, etc.) 10. Patrol Schedule MOU – Incorporate into successor agreement. 11. Schedule A – Add language Vice and Narcotic Unit Temporary Assignment Officers temporarily assigned to the vice and narcotics unit will be compensated at pay range 4. TA TA TA TA TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Kelly Nieforth, Director of Community Development D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-03 Approve Amendment with AECOM for Former Sanitation Garage Demolition and East 8th Avenue Debris Pile Removal Oversight (+$47,000.00) B A C KGRO UN DBACKGROUND The Community Development and the Parks Departments are working together to coordinate demolition efforts for projects from each department in an effort to save money. As it relates to this agenda item, the Community Development Department is proposing an amendment to the existing agreement with AECOM to coordinate the demolition and debris pile removal of the former Sanitation garage on West 4th Avenue and the contaminated debris removal on East 8th Avenue. Plans have been in place for approximately ten years to demolish the former Sanitation garage near the Redevelopment Authority's (RDA) Boatworks parcel in order to redevelop the entire area. The garage is no longer needed and has been emptied for demolition. Currently, Chet Wesenberg has an option to purchase both parcels and develop two multifamily buildings on each parcel (the RDA parcel and the former Sanitation garage parcel). The pile of debris on East 8th Avenue is from various demolition and construction projects that have taken place in the Sawdust District. With the Mill on Main project moving forward this spring, the piles of debris will need to be removed. Unfortunately, the debris is contaminated, so it will need to be taken to a landfill that will accept contaminated materials. A N A L Y SI SANALYSIS It is critical for the City to have construction oversight during the demolition and the removal of the debris due to requirements for the handling of contaminated materials established by Wisconsin's Department of Natural Resources. AECOM will assist the contractors in identifying any additional contaminated materials that may not have been found previously, and also can help the contractor properly handle the materials. AECOM will also obtain the necessary permits needed for the building demolition and debris removal. This work must be completed in order to allow the developer to move forward with the redevelopment of the former Boatworks site and for the Mill on Main project to commence in the Sawdust District. FI SC A L I M P A CTFISCAL I M P A C T The cost of these professional services have been budgeted as part of the demolition project in the City's Capital Improvement Program (CIP). Long term, once the developments occur on site the exempt properties will have taxable value. A t t a chment sAttachments Res 24-03 Quarry Park Demo_Additional Services_CO1_Final 1/9/2024 24-03 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE AMENDMENT WITH AECOM FOR FORMER SANITATION GARAGE DEMOLITION AND EAST 8TH AVENUE DEBRIS PILE REMOVAL OVERSIGHT (+$47,000) INITIATED BY : COMMUNITY DEVELOPMENT NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that an amendment to the professional service agreement with AECOM is hereby approved to provide construction oversight services associated with the demolition of the former sanitation garage on W. 4th Avenue and the debris pile removal on E. 8th Avenue in the amount of $47,000 and the proper City officials are authorized and directed to enter into an appropriate agreement for purposes of same and to take those steps necessary to implement the terms and conditions of the agreement as amended. BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated from: Acct. No. 0323-0740-7216-63076 CIP Sanitation Garage Demolition Acct. No. 0323-0740-6401-63020 CIP Blight Removal Quarry Park Demo_Additional Services_CO1_Final.docx 1/3 Ms. Kelly Neiforth Community Development Department Director City of Oshkosh 215 Church Avenue Oshkosh, Wisconsin 54903-1130 AECOM 2985 South Ridge Road, Suite B Green Bay, WI 54304 aecom.com November 30, 2023 AECOM Project No. 60706249 Amendment No. 1 to AECOM Purchase Order No. 230441 for Environmental and Engineering Consulting Services related to the Demolition of the Quarry Park Shelter located on Florida, Avenue in Oshkosh, WI Dear Ms. Neiforth, During the planning for the Quarry Park Shelter Demolition project, the scope of work was expanded to include two projects for the Community Development Department. AECOM worked to incorporate these projects within the originally authorized budget for the project, however, additional time and effort was required for this project beyond what was originally included. The two projects, which have been incorporated into the project as individual work units, include the demolition of the sanitation garage building and the associated site work, and the removal of the East 8th Avenue Debris Pile. The following describes the additional scope of work associated with these two work units and the estimated fee to be applied to existing Purchase Order No. 230441. Task 1 – Sanitation Garage Demolition AECOM has developed bidding documents associated with the sanitation garage demolition. Work associated with the development of these documents included the preparation of four drawings to depict the scope of demolition work that will be required for the project. To develop these drawings, AECOM coordinated with the City to evaluate the scope of work that would be required including research on the existing utilities at the site that will need to be demolished and abandoned as part of the work. The drawings include an existing condition drawing, a demolition and erosion control drawing, a site restoration drawing, and details associated with the work. The technical specifications associated with the work were prepared as part of the other work units for the project. The demolition work at the sanitation garage will disturb more than 1-acre. Because of the area of disturbance, a Construction Site Storm Water Permit will need to be obtained. AECOM will prepare a Notice of Intent to be submitted to the WDNR to obtain the necessary permits for the project. The permit application will include a Stormwater Management and Erosion Control Plan. The permit application will also require and evaluation of the natural and historic resources which are present in the area. During demolition, AECOM will provide part time (90 hours) monitoring of the activities being completed and assist the City of Oshkosh with its management of the Contractor during implementation of the work. Task 2 – East 8th Avenue Debris Pile AECOM has developed bidding documents associated with the removal of the East 8th Avenue Debris Pile. The scope of work associated with the debris pile will include the sorting, processing, characterization, and removal of the debris pile from the site. The composition of the materials within the debris pile is largely unknown. We anticipate that the debris pile includes soil, vegetation, and miscellaneous construction debris from historic activities at the site. During construction AECOM will collect one sample of the material for waste characterization to assist the City with offsite disposal of the material. AECOM will also provide part time (90 hours) monitoring during debris removal activities to assist the City with the material sorting and t the work being performed by the Contractor. Quarry Park Demo_Additional Services_CO1_Final.docx 2/3 Estimated Fees The following summarizes the proposed tasks and estimated fees: Current Budget Fee $23,000 Change Order Tasks Fee Task 1 – Sanitation Garage Bidding and Construction Support $12,600 Task 2 – East 8th Avenue Debris Pile and Construction Support $11,400 TOTAL PROJECT FEES $47,000 Terms and Conditions If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto the Project site, Client shall provide right-of-access to the site to AECOM, its employees, agents, and contractors, to conduct the planned field observations or services. The services described in this proposal will be provided on a time- and-material basis. AECOM will not exceed the above estimate without your authorization and approval. The services provided will be performed in accordance with the approved Fee schedule and with the conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of, our contract for professional services. To initiate this work, please sign and return the attached Authorization to the AECOM Oshkosh, Wisconsin office. Our understanding is that the City of Oshkosh will also amend Purchase Order No. 230441 for all approved tasks. Please reference this AECOM proposal in the Purchase Order that is forwarded to the AECOM Oshkosh Office. We are looking forward to working with you and aiding with this project. If you have any questions or need to clarify a point, please call Andrew Mott at 920-379-6024. Yours sincerely, AECOM Technical Services, Inc. Andrew Mott, P.G. (WI), CPG Senior Project Manager Dave Lowry, P.E. (IL, MO) Associate Vice President enclosure: Authorization Quarry Park Demo_Additional Services_CO1_Final.docx 3/3 Authorization November 30, 2023 I hereby certify that the necessary provisions have been made to pay the liability, which will accrue under this agreement. I hereby authorize AECOM to proceed with the scope of work for Additional Environmental and Engineering Consulting Services related to the Quarry Park Shelter Demolition as described in AECOM’s proposal dated November 30, 2023 with a budget authorization of $24,000 under the general terms and conditions specified in the proposal. Signature Date Mark A Rohloff Print Name City Manager Title/Organization Signature Date Jessi L. Balcom Print Name City Clerk Title/Organization Signature Date Lynn A. Lorenson Print Name City Attorney Title/Organization Signature Date Russ Van Gompel Print Name Director of Finance Title/Organization TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Steven M. Gohde, Assistant Director of Public Works/Utilities General Manager D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-04 Approve Amendment No. 4 to Professional Services Agreement with Jacobs Engineering Group, Inc. for Water Filtration Plant Clearwells Replacement Final Design (+$905,585.00) B A C KGRO UN DBACKGROUND As Council is aware, the City must replace its current underground treated drinking water storage clearwells with above-grade structures. In October 2017, Jacobs Engineering Group, Inc. (Jacobs) was chosen by the City to provide the final design services and prepare bidding plans and specifications for the clearwells replacement project (Project). In February 2021, Council approved an amendment to the agreement with Jacobs to redesign the Project to reduce the size of the pump stations. Council provided direction on the overall shape and design of the structures at the September 13, 2022 meeting. The direction was to reconstruct the clearwells with at-grade rectangular cast-in-place concrete tanks and construct intermediate and high-lift pump stations. At the February 14, 2023 Council meeting, Council approved the creation of an ad hoc committee to solicit input on the clearwells' aesthetic features. In July 2023, Council approved an amendment to the agreement for Jacobs to provide the technical engineering, architectural, and planning services needed to support the ad hoc committee. A N A L Y SI SANALYSIS The purpose of this amendment is to provide the professional engineering services needed to complete the redesign of the Project to reflect rectangular water storage tanks, ad hoc committee recommendations, and other changes to the Project scope identified since the sixty percent (60%) complete Project design was delivered in September 2021. FI SC A L I M P A CTFISCAL I M P A C T The cost of this proposed contract amendment is $905,585. This will raise the total agreement amount to $2,875,805. Funding is available for this contract amendment in CIP Account #03221810-7206-64110/Water Capital Fund-Capital Construction-WFP -- Infrastrc Imprvmt. REC O M M E N D A TI ONRECOMMENDATION Chapter 12 of the Municipal Code of the City of Oshkosh (Code) provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. I have reviewed this amendment and, in accordance with Section 12-16 of the Code, I am hereby recommending the Common Council approve this amendment. A t t a chment sAttachments Res 24-04 17-18 Jacobs CA #4 01/09/2024 24-04 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT WITH JACOBS ENGINEERING GROUP, INC. FOR WATER FILTRATION PLANT CLEARWELLS REPLACEMENT FINAL DESIGN (+$905,585.00) INITIATED BY : DEPARTMENT OF PUBLIC WORKS WHEREAS, the City and Jacobs Engineering Group, Inc. previously entered into an agreement for Water Filtration Plant Clearwells Replacement Final Design; and WHEREAS, staff has requested additional services related to this project. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are authorized and directed to enter into and take those steps necessary to implement an appropriate amended professional services agreement with Jacobs Engineering Group, Inc. for additional services in the amount of nine hundred five thousand five hundred eighty-five dollars ($905,585.00). Acct. No. 03221810-7206-64110 Water Capital Fund-Capital Construction-WFP – Infrastrc Imprvmt TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :James Rabe, Director of Public Works D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-05 Approve Professional Services Agreement with Kane Communications Group for Department of Public Works 2024 Strategic Communications Plan Implementation Services ($269,834.10) B A C KGRO UN DBACKGROUND In June 2022, the Department of Public Works, with assistance from Oshkosh Media and the Department of Community Development, requested Statements of Qualifications (SOQ) from nine (9) different public relations firms to prepare a Departmental Strategic Communications Plan. After review of the SOQs received and interviewing three (3) firms, an agreement was approved with Kane Communications Group (Kane) in October 2022. In 2022, Kane and the Department of Public Works (Department) partnered to begin developing a comprehensive strategic communication framework. Implementation of the plan began in 2023. Work completed to date (or in process) includes: Launching and growing social media presence for the Department. Supporting Department leadership in navigating communications for emerging issues. Developing a draft crisis communications plan. Creating and deploying construction project brief. Facilitating the translation of several collateral materials into Spanish and Hmong. Augmenting the Department web presence, including development of a technical glossary, FAQ's, and draft updates for the Water Utility webpage. Continuing to develop construction toolkit for businesses. A N A L Y SI SANALYSIS In 2024, Kane's services will aid the Department in achieving additional goals. These goals include increasing trust in and understanding of the Department's work among key external audiences to support an effective Department and strengthening and supporting the Department's culture. Kane will assist in achieving these goals by highlighting Department staff, operations, and services through a robust public relations and content marketing program that humanizes the Department and demonstrates its impact on the City and its residents; utilizing targeted research to measure the knowledge of and attitudes toward the Department among external audiences; creating a user-friendly and intuitive experience across the Department's web presence and other materials; in coordination with Department's organization consultant, defining and sharing the ideal culture of the Department; positioning the Department's media relations as both proactive and responsive as a way to elevate the staff and the important work they do to support the City and its residents; and providing ongoing strategic and creative communications to support an informed and engaged citizenry. The implementation of this Plan is a key component for the Department in being able to meet numerous regulatory compliance issues, while also raising the awareness of the property owners of the City of Oshkosh about all the work that is being performed and help them be better informed. Staff have reviewed the proposal, and find that the costs associated with this project are commensurate with the amount of work to be performed. FI SC A L I M P A CTFISCAL I M P A C T The cost of this agreement is $269,834.10. Funding for this project is included in the 2024 Capital Improvements Program (Account No. 03210410-6801-04091/Contract Control-Paving-Annual - Envir/Assmts/Subsf, 03210410-6802-04091/Contract Control-Sanitary Sewer-Annual - Envir/Assmts/Subsf, 03210410-6803-04091/Contract Control-Water Main-Annual - Envir/Assmts/Subsf, and 03210410-6804- 04091/Contract Control-Storm Sewer-Annual - Envir/Assmts/Subsf) and 2024 Operating Budget (Account No. 01000420-6417/Engineering-3rd Party Contracted Service, 01000430-6417/Streets-3rd Party Contracted Service, 02110480-6417-Recycling-3rd Party Contracted Service, 02120470-6417-Sanitation-3rd Party Contracted Service, 05411864-6417-08643-Water Treatment Operating-3rd Party Contracted Service- Sundry & Other Fixed Charges, 05411867-6417-08675/Water Distribution Maintenance-3rd Party Contracted Service-Maint-Services, 05511920-6417-Intercepting-3rd Party Contracted Service, 05511940- 6417/Disposal Plant-3rd Party Contracted Service, 05612030-6417/Engineering & Planning-3rd Party Contracted Service, and 05612050-6417/Operations & Maintenance-3rd Party Contracted Service). REC O M M E N D A TI ONRECOMMENDATION Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. I have reviewed the proposal and, in accordance with Section 12-16 of the Municipal Code, I am hereby recommending the Common Council approve this professional services agreement. A t t a chment sAttachments Res 24-05 Kane 2024 Agreement 01/09/2024 24-05 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH KANE COMMUNICATIONS GROUP FOR DEPARTMENT OF PUBLIC WORKS 2024 STRATEGIC COMMUNICATIONS PLAN IMPLEMENTATION SERVICES ($269,834.10) INITIATED BY : DEPARTMENT OF PUBLIC WORKS WHEREAS, the Department of Public Works recommends hiring a communications firm to prepare a Departmental Strategic Communications Plan. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized to enter into and take those steps necessary to implement an appropriate professional services agreement with Kane Communications Group for Department of Public Works Strategic Communications Plan Implementation Services in the amount of two hundred sixty-nine thousand eight thirty-four hundred dollars and ten cents ($269,834.10). Money for this purpose is hereby appropriated from: Acct. Nos. 03210410-6801-04091 Contract Control-Paving-Annual – Envir/Assmts/Subsf 03210410-6802-04091 Contract Control-Sanitary Sewer-Annual - Envir/Assmts/Subsf 03210410-6803-04091 Contract Control-Water Main-Annual - Envir/Assmts/Subsf 03210410-6804-04091 Contract Control-Storm Sewer-Annual - Envir/Assmts/Subsf 01000420-6417 Engineering-3rd Party Contracted Service 01000430-6417 Streets-3rd Party Contracted Service 02110480-6417 Recycling-3rd Party Contracted Service 02120470-6417 Sanitation-3rd Party Contracted Service 05411864-6417-08643 Water Treatment Operating-3rd Party Contracted Service-Sundry & Other Fixed Charges 05411867-6417-08675 Water Distribution Maintenance-3rd Party Contracted Service-Maint-Services 05511920-6417 Intercepting-3rd Party Contracted Service 05511940-6417 Disposal Plant-3rd Party Contracted Service 05612030-6417 Engineering & Planning-3rd Party Contracted Service 05612050-6417 Operations & Maintenance-3rd Party Contracted Service 2024 Strategic Communications Plan City of Oshkosh Department of Public Works January 2024 -REVISED 1 TABLE OF CONTENTS Situation Overview 3 Department Goals +Objectives 5 Communications Goals +Objectives 6 Key Audiences 7 Strategies +Tactics 8 Evaluation 16 Campaign Concept 17 Timeline 19 Budget 21 2 SITUATION OVERVIEW Background The Oshkosh Department of Public Works provides essential services for residents,businesses and visitors throughout the City of Oshkosh.The main service areas include engineering and construction,fleet equipment management and maintenance,sanitation,street maintenance and water utilities. The City of Oshkosh would not function eectively without a capable,dedicated and skilled team at the Department of Public Works,and the Department’s core functions are essential to the City’s overall strategic plan.However,much of the Department’s work happens behind the scenes.When it does come to the forefront,it can be paired with disruptions to trac or changes in service schedules.These disruptions can also come with unwarranted negative sentiment from residents and business owners. To better position the Department as a trusted and valued part of the City of Oshkosh,it is essential to make the positive work and the people behind this work more visible.This positive sentiment and awareness not only serves to improve the ecacy of Department and City communications but also the eciency of Department services. In addition to creating positive awareness about the Department’s work,creating consistent communications about the vital services it provides and how these services keep the City of Oshkosh moving forward also plays an important role in recruiting and retaining quality sta. In 2023,Kane and the Department partnered to begin developing a comprehensive strategic communication framework.Work completed to date (or in process)includes:: ●Launching and growing social media presence for the Department ●Supporting Department leadership in navigating communications for emerging issues ●Developing a draft crisis communications plan ●Creating and deploying construction project brief ●Facilitating the translation of several collateral materials into Spanish and Hmong ●Augmenting the Department web presence,including development of a technical glossary,FAQs and draft updates for the water utility webpage ●Continuing to Develop construction toolkit for businesses Departmental needs According to the Department,there are several opportunities for building upon the excellent work and dedication that the Department brings to the City of Oshkosh and its residents.Some of these needs include: ●Though the services the Department provides are essential,much of its work goes unnoticed or unappreciated.When that work is visible,it frequently connects with disruptions to people’s everyday lives -such as construction projects or changes to service schedules. 3 ●When people hear from the Department of Public Works,it is typically about something that is going to aect them negatively in the near term.Because many of these communications require sharing technical details or regulatory messaging,the general public doesn’t get a clear view of the planning,people or values behind what the Department does.They also don’t hear as much about the long-term benefits of the Department’s work. ●The City of Oshkosh has a strong brand and voice,which positions it as a positive community force.With Kane’s help,the Department of Public Works has aligned itself with the City’s brand and leveraged City resources to enhance Department content.Going forward,the Department must refine its own brand to both complement the City and dierentiate its materials and announcements. ●The jobs at the Department may not be high-profile,but they greatly benefit the City.Recruiting and retaining quality stais a challenge when the culture of the Department isn’t widely known or clearly articulated.The Department leadership has led ongoing eorts to develop and support an intentional culture among its sta,but recruiting and retaining,especially front-line sta, remains an area of need. City of Oshkosh Strategic Plan Several goals and objectives in the City’s 2023-24 Strategic Plan align with the Department’s work. As we reviewed the strategic plan,we can see that items relevant to the Department include: STRATEGIC PLAN GOALS STRATEGIC PLAN OBJECTIVES Improve and maintain our infrastructure Improve our streets,transit,bicycle and pedestrian facilities Improve our public utilities Support economic development Continue to develop infrastructure needed to support business and residential development Strengthen our neighborhoods Leverage City resources and incentives to encourage private investment and maintenance in neighborhoods Advance the eectiveness of our City government Recruit,retain,engage,develop and recognize employees Build trust through communication,education and relationship building 4 DEPARTMENT GOALS AND OBJECTIVES Based on Kane’s prior work with the Department,recent discussions about 2024 and the assessment of the situation overview above,Kane has developed the following goals and objectives.These goals and objectives are designed to address the following areas: ●Department Goals:What are the top priorities for the Department that Kane’s work can support? ●Department Objectives:What is the Department hoping to accomplish with these goals? How will you measure success?Objectives are SMART:specific,measurable,achievable, relevant and time-bound. DEPARTMENT GOALS DEPARTMENT OBJECTIVES Increase trust in and understanding of the Department’s work among key external audiences to support an eective Department After establishing a baseline level of trust and understanding of the Department in early 2024,increase this baseline by 8%by the end of 2024 Strengthen and support the Department’s culture Develop tools to support and articulate the Department’s culture and share with Department leadership and key sta by the end of 2024 5 COMMUNICATIONS GOALS +OBJECTIVES Because the 2023 plan outlined needs and milestones that would continue past the first year of the partnership,several goals and objectives for 2024 connect with the work we began this year.. The main purpose of the Department’s partnership with Kane is to use communications,PR and marketing to support organizational objectives.This is articulated through these three categories: ●Communications Goals:What are we doing?What is the future state we hope to achieve? ●Communications Objectives:What are we hoping to accomplish with our goals?How do we measure success?Objectives are SMART:specific,measurable,achievable,relevant and time-bound. ●Relevant Department Objectives:Which of your Department’s objectives are we supporting with this element of our work? COMMUNICATIONS GOALS COMMUNICATIONS OBJECTIVES RELEVANT DEPARTMENT GOALS Elevate the value of Public Works and its stafor residents of Oshkosh Establish a baseline measure of sentiment and awareness of the Department and its services among Oshkosh residents by the end of February 2024 Realize an 8%increase by the end of 2024 Increase trust in and understanding of the Department’s work among key audiences Create more informed and engaged residents on the Department and its work Optimize the Department’s communications to increase rates of consumption across key channels by 15%by the end of 2024 Increase trust in and understanding of the Department’s work among key audiences Support Department leadership in defining,sharing and sustaining a positive work culture for current and potential sta Assist Department leadership and key stain articulating a shared culture by May 2024 Empower 100%of Department leadership and key stain understanding and utilizing tools that support the shared culture by the end of 2024 Strengthen and support the Department’s culture 6 KEY AUDIENCES External audiences ●Oshkosh residents ●Oshkosh business and property owners ●Oshkosh visitors ●Local and regional media ●Prospective employees for the Department ●Partners from regulatory agencies,county and state government Internal audiences ●Department sta ●Other City departments and ocials 7 STRATEGIES +TACTICS Strategies and tactics provide a roadmap towards the desired plan outcomes.With a broad and robust plan for 2024,Kane will use an integrated approach to communications and marketing to connect with key audiences across web,news media,social media,print,email,etc. Strategic Overview These strategies and tactics are designed to address the following areas: ●Strategies:How will we meet our objectives?Strategies are a roadmap to our communications objectives. ●Tactics:What specific actions and tools will we use to accomplish our strategy? ●Key Activities:What number,rate or frequency of tactical activities do we anticipate in order to meet our objectives? STRATEGIES TACTICS KEY ACTIVITIES 1.Highlight Department sta, operations and services through a robust PR and content marketing program that humanizes the Department and demonstrates its impact on the city and its residents 1.Develop and implement an editorial calendar to regularly feature staand behind-the-scenes operations using video,social,news media and other digital platforms ●1-2 x social reels/quarter ●1 x other related social post/month ●1-2 x longer videos/year 2.Create a Department Instagram account ●2 x posts/month starting in Q2 ●2 x stories/month starting in Q2 3.Establish quarterly Department email update aimed toward external audiences ●2 x emails for 2024 starting in Q3 2.Utilize targeted research to measure the knowledge of and attitudes toward the Department among external audiences 1.Develop a survey to set a baseline measurement of the sentiment and awareness of the Department and its services ●1 x baseline survey launched by February 2.In partnership with the City communications coordinator, develop a brief follow-up survey using the same key questions to determine eectiveness of our eorts ●1 x follow-up survey by November 3.Create a user-friendly and intuitive experience across the Department’s web 1.Improve the UX (user experience)for the Department web presence to be more intuitive ●100%of pages redesigned by August ●Develop and design 8 presence and other materials for external audiences construction project specific websites leading up to 2025 2.Highlight updated content by adding a news or blog feed to the main Department page ●1 x news or blog feed developed by August 3.Develop content for news/blog feed for the Department,which may incorporate construction project updates ●2 x news or blog posts published by December 4.Revisit and rework all remaining Department materials for readability and inclusion of messaging on the Department’s broader goals ●Stormwater utility brochure updated by March ●100%of remaining materials reworked by September 5.Add variety and interest to social templates and Department materials ●Additional templates created by April ●2 x social posts using templates/month 6.Create a resident’s guide for constructions and road repairs, using the business guide as a starting point ●1 x homeowner’s guide created by April 4.In coordination with Department’s organizational consultant, define and share the ideal culture of the Department of Public Works 1.Review available survey data from the City that relates to the Department’s role and value to the City ●Review available survey data by March 2.Develop Departmental mission and values ●1 x mission statement and 3-6 x values identified by May 3.Support regular town hall-style updates from Department leadership with all divisions ●1-2 x updates supported by December 5.Position the Department’s media relations as both proactive and responsive as a way to elevate the staand the important 1.Provide statraining on the Department’s crisis communications plan ●1 x stameeting to review crisis communications plan by March 9 work they do to support the city and its residents 2.Provide crisis communications support ●Ongoing support as needed (could include crisis determination, identify a Department spokesperson,develop holding statement, develop talking points, act as media liaison, develop follow-up statement) 3.Develop media pitches to elevate Department and sta success stories ●Update current media list by April ●Identify 1 x Department success story/quarter ●1 x media pitch/quarter 4.Provide ongoing media relations support including establishing and elevating Andy Radig as the PIO ●Ongoing copywriting and proofreading as needed ●1 x talking points for each interview ●1 x coach and support subject for each interview 5.Provide regular reports on media and social media appearances ●Daily monitoring of media and social media ●1 x media and social media analytics report/month 6.Provide ongoing strategic and creative communications to support an informed and engaged citizenry 1.Develop and implement a monthly social media calendar to share messaging around key public-facing Department functions,such as construction updates,pickup reminders and weather-related developments ●1 x social media calendar/month ●2-3 x social media posts/week ●New posts as needed for developing communications needs ●Daily social media monitoring ●1 x social media report/month 10 2.Provide ongoing copywriting and proofreading support ●Proofread and revise Department materials as requested Strategy 1 Highlight Department sta,operations and services through a robust PR and content marketing program that humanizes the Department and demonstrates its impact on the city and its residents Tactic #1 Develop and implement an editorial calendar to regularly feature staand behind-the-scenes operations ●Develop and post 1-2 social reels per quarter on the Department’s Facebook page ○Showcase important Department milestones ■Stayears of service ■Staawards and/or accomplishments ■New hires ■New Department vehicles ○How-to and instructional videos ■F.O.G.disposal ■Proper way to shovel around fire hydrants ●Develop and post 1 other related social post per month on the Department’s Facebook page ○Recognize important Department milestones ■Stayears of service ■Staawards and/or accomplishments ■New hires ■New Department vehicles ●Working with Oshkosh Media,develop and post 1-2 longer videos per year ○Longer videos could feature: ■Key sta ■Key messages ■Projects that oer a behind-the-scenes and human-centric view of the Department's work ○Videos could be edited into smaller vignettes for social media sharing Tactic #2 Create a Department Instagram account ●Develop one post a week starting in Q2 ○Showcase important Department milestones ■Stayears of service ■Staawards and/or accomplishments 11 ■New hires ■New Department vehicles ●Develop one story per week starting in Q2 ○How-to and instructional videos ■F.O.G.disposal ■Proper way to shovel around fire hydrants Tactic #3 Establish a Department email update aimed toward external audiences ●Develop an email update that will be sent quarterly by Q3 ○The email could be newsletter-style and could ■Highlight key sections of the Department’s website ■Highlight key public-facing dates ■Note changes to pick-up schedules due to holidays ■Provide project updates ■Include videos and top posts from Department social media accounts Strategy 2 Utilize targeted research to measure the knowledge of and attitudes toward the Department among external audiences Tactic #1 Develop a survey to set a baseline measurement of the sentiment and awareness of the Department and its services ●Create and launch a public survey by the end of February ○Could include questions such as ■Are you aware of the services the Department of Public Works provides? ■On a scale of 1-5,with 1 being very dicult and 5 being very easy,how easy is the process to pay your water bill? ■How satisfied are you with the city's snowfall clean-up eorts? Tactic #2 Determine the eectiveness of the strategies and tactics employed to improve the sentiment and awareness of the Department and its services ●Send the same survey used in February by November ●After the survey is closed,develop a findings report for Department leadership Strategy 3 Create a user-friendly and intuitive experience across the Department’s web presence and other materials Tactic #1 Improve the UX (user experience)for the Department’s web presence to be more intuitive for external audiences 12 ●Redesign 100%of pages by August ●Develop and design construction project specific websites leading up to 2025 Tactic #2 Highlight updated content by adding a news or blog feed to the main Department page ●Develop news feed or blog by August ●Determine who will provide content for and maintain the feed Tactic #3 Develop content for the Department’s news feed or blog ●Publish 2 news or blog posts by December that could include ○Construction project briefs and updates ○Snow and storm clean-up updates ○Recycling and yard waste dos and don’ts ○Job openings ○Employee recognition Tactic #4 Revisit and rework all remaining Department materials for readability and inclusion of messaging on the Department’s broader goals ●Update the Storm Water utility brochure by March ●Conduct audit of Department brochures and materials by June including ○F.O.G.brochure ○Yard waste and loose leaf collection schedule ○Email newsletters ○“Dump to Drain”photo on Storm Water Utility page ●Rework 100%of remaining materials by September ●Proofread Department materials as needed Tactic #5 Add variety and interest to social templates and Department materials ●Design and implement additional creative elements to social templates by April Tactic #6 Create a resident’s guide for constructions and road repairs,using the business guide as a starting point ●Develop brief guide for distribution by end of April ●Share on Department and City digital platforms Strategy 4 Define and share the ideal culture of the Department of Public Works Tactic #1 Review available survey data from the City that relates to the Department’s role and value to the City ●Review available staand community feedback from existing surveys distributed by the City 13 ●Develop a findings summary for Department leadership by March Tactic #2 Develop Departmental mission and values ●Create a mission statement and 3-6 values by May ○Process could include ■Researching mission statements and values of comparable government departments and divisions ■Bringing together Department leadership for a focus group ■Identifying where,when and how mission statements and values will be used Tactic #3 Support regular town hall-style updates from Department leadership with all divisions ●Assist Department leadership in planning and conducting 1-2 updates by December ○Process could include ■Conducting planning meetings with Department leadership ■Identifying talking points and developing content ●Could be a mix of Department updates and professional development Strategy 5 Position the Department’s media relations as both proactive and responsive to elevate the staand the important work they do to support the city and its residents Tactic #1 Provide statraining on the Department’s crisis communications plan ●Conduct stameeting to review the Department’s crisis communications plan by March Tactic #2 Provide crisis communications support ●Kane will provide ongoing crisis communications support as needed which could include ○Determining the crisis level ○Identifying a Department spokesperson ○Drafting a holding statement ○Develop talking points ○Acting as the media liaison ○Developing a follow-up statement ○Conducting a post-crisis meeting to determine the plan’s strengths,weaknesses,changes Tactic #3 Develop media pitches to elevate Department and stasuccess stories ●Update the current media list by April ●Identify 1 Department success story per quarter ●Draft 4 media pitches based on the stasuccess stories ●Pitch 4 stasuccess stories and follow up 14 Tactic #4 Provide ongoing media relations support and establish Andy Radig as PIO ●If needed ○Provide on-site media relations support ●Develop talking points for each media interview ●Coach and support the interview subject for each media interview Tactic #5 Report on media appearances ●Analyze media daily ●Develop 1 media analytics report per month and send to client Strategy 6 Provide ongoing strategic and creative communications to support an informed and engaged citizenry Tactic #1 Develop and implement social media calendar to share messaging around key public-facing Department functions which could include construction updates,pickup reminders and weather-related developments ●Develop 1 social media calendar per month ●Post 2-3 social media posts per week ●Draft new posts as needed for developing communications needs ●Monitor social media daily including comments and messages ●Develop 1 social media analytics report per month and send to client Tactic #2 Provide ongoing copywriting and proofreading support ●Proofread and revise Department materials as requested 15 EVALUATION Kane will use the following tools in order to evaluate the eectiveness of our strategies and tactics outlined above. ●Use Meltwater to: ○Monitor and evaluate news media coverage ○Monitor social media comments and engagement ○Generate social media analytics ●Use MailChimp to: ○Format and send departmental emails to pubic lists ○Maintain email contact lists ○Evaluate email deliverability,opens and click rates ●Use Polco to: ○Review existing survey data ○Launch surveys to measure public sentiment and awareness ●Create spreadsheets and other documents for: ○Updating and maintaining media contact lists ○Creating content calendars ○Track and update existing collateral ○Track and update website content updates ○Develop mission and values statements ○Generate talking points and media pitches/releases Specific measurements for each evaluation are detailed with the key activities section above. 16 CAMPAIGN CONCEPT The Department serves the City in many ways,but this essential work is frequently underappreciated. Because much of the communications coming from the Department relates to single projects or events, the general public doesn’t get a clear view of the planning,people or values behind what the Department does.They also don’t hear as much about the long-term benefits of the Department’s work. In 2024,we would like to introduce a public-facing theme demonstrating the value and principles of the Department and its team members.This theme will be infused throughout our work in the coming year, providing a tagline that creates a recognizable and positive association with the important work the Department does for the people of Oshkosh. In developing both concepts,Kane sought to position the Department as an integral component in the City’s function and a team of experienced,dedicated,steadfast and hardworking individuals.The goal is to showcase the Department as approachable and reliable,always demonstrating a commitment to making Oshkosh a better place for its residents,business owners and visitors. Concept A:Public Works for You! This design pairs the Oshkosh brand font Century Gothic with a playful and expressive handwritten font to humanize the Department.The tone of the messaging is positive and energetic,with an emphatic exclamation point.This concept shows that the Department is happy to help make a positive dierence in the Oshkosh community. 17 Concept B:Safety,Service,Solutions This design uses a bold font with tight letter spacing to communicate a sense of strength and reliability.By choosing a font with slightly rounded corners,the message maintains a feeling of approachability.The word “solutions”earns its own line to demonstrate the Department is driven to find solutions that best serve the community. In this example,we also showcase how this phrase could be part of a larger campaign.We used the dark blue from the Oshkosh brand colors overlaid onto a bird’s-eye view of a paving construction crew.Other images that highlight the work of the Department in the community could be swapped out to give a sense of the range of services provided for the people of Oshkosh. 18 TIMELINE Milestones In addition to Kane’s ongoing work outlined above and our daily,weekly and monthly Department support,the following timeline highlights key strategic communications,PR and marketing milestones for each month of our 2024 partnership. JANUARY FEBRUARY MARCH Launch complete Department website audit Launch baseline survey for general public to measure sentiment and awareness of Department Report on findings of baseline survey;determine goals for subsequent surveys Review available survey info from the City that relates to the Department’s role and value to the City Update Storm Water utility brochure APRIL MAY JUNE Create and begin to utilize additional social media templates Update media list Create and begin to distribute resident’s guide for construction and road repairs Identify and develop Department mission statement and values Begin 2025 integrated communications planning Develop 2025 integrated communications plan and budget JULY AUGUST SEPTEMBER Finalize 2025 integrated communications plan and budget Complete redesign and rollout of all Department web pages Launch news or blog feed for Department website Complete updates for all remaining Department materials 19 OCTOBER NOVEMBER DECEMBER Launch follow-up survey for general public to measure sentiment and awareness of Department Meet goal of supporting 1-2 town-hall-style updates by the end of the year 20 BUDGET ACTIVITY BUDGET Account Service $51,870.50 Public Relations $67,339.80 Social Media $47,435.30 Creative Execution $36,924.80 Video Execution $10,336.70 Web Services $32,983.50 2025 Planning $21,653.50 TIME TOTAL 268,544.10 Out of Pocket Expenses $1,290.00 TOTAL BUDGET 269,834.10 21 KANE 2024 RATES President $303.00 Creative Director $228.00 Vice President $253.00 Associate Art Director $145.00 Director $228.00 Senior Art Director $165.00 Senior Account Supervisor $188.00 Video Production Assistant (day rate)$253.00 Account Supervisor $175.00 Video Direction $153.00 Senior Account Manager $168.00 Video Gear Rental $253.00 Account Manager $163.00 Video Post-Production $227.00 Senior Associate $158.00 Video Post-Production Assistant $103.00 Associate $145.00 Videography $153.00 Junior Associate $103.00 Billable Travel $53.00 Intern $53.00 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Justin Gierach, Engineering Division Manager/City Engineer D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-06 Award Bid for Public Works Contract No. 23-29 to Vinton Construction Company, Inc. for Building Demolitions ($367,065.74) B A C KGRO UN DBACKGROUND The purpose of this project is to demolish the Quarry Park shelter building and the former sanitation garage building, remove and replace the Quarry Park vault structures, and remove and dispose of the East 8th Avenue waste pile. The Advisory Park Board recommended demolition of the building and parking lot at Quarry Park due to their condition and lack of use. A N A L Y SI SANALYSIS Engineering staff reviewed two (2) bids. The bid documents contained two (2) alternatives, which included the removal and replacement of the Quarry Park vault structures and removal and disposal of the East 8th Avenue waste pile. After review of the alternatives, it is recommended to award both alternatives with the base bid. The low bid with both alternatives is $367,065.74 from Vinton Construction Company, Inc. of Manitowoc, Wisconsin. FI SC A L I M P A CTFISCAL I M P A C T Funding for this Project is available in the Capital Improvement Program (CIP) (Account No. 03250610- 7214-62155/Parks Improvement-Buildings & Building Imprvmts-Quarry Park, 02240410-7281-15241/ARPA -- DPW-Road Improvement-ARPA -- Infrastruc/CIP -2022, 03230740-7216-63076/Planning Division-Land Improvement-Sanitation Garage Demo, 03230470-7216-63949/Sanitation Division-Land Improvement- Kienast-Paulus Qry Landfill Remedtn, and 03230740-6401-63020/Planning Division-PS -- Engineer/Survey/Appraisal-Blight Removal/Neighborhood Redev. Following is a summary of the available funds and the estimated total construction cost, including ancillary costs such as engineering fees, landfill tipping fees, construction materials testing fees, and other construction-related expenses. Project Section CIP Funds Budgeted Estimated Total Construction Cost Quarry Park Shelter Building $170,000 $87,277 Sanitation Garage Building $300,000 $155,924 Quarry Park Vault Structures $75,124 $110,750 ARPA Funds $50,000 $35,626 East 8th Avenue Waste Pile $56,000 $49,419 Totals $651,124 $438,996 REC O M M E N D A TI ONRECOMMENDATION I recommend awarding to the low bidder, Vinton Construction Company, Inc. in the amount of $367,065.74. A t t a chment sAttachments Res 24-06 23-29 Bid Tab 01/09/2024 24-06 RESOLUTION CARRIED 6-0 PURPOSE: AWARD BID FOR PUBLIC WORKS CONTRACT NO. 23-29 TO VINTON CONSTRUCTION COMPANY, INC. FOR BUILDING DEMOLITIONS ($367,065.74) INITIATED BY : DEPARTMENT OF PUBLIC WORKS WHEREAS, the City of Oshkosh has heretofore advertised for bids for building demolitions; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: Vinton Construction Company PO Box 1987 Manitowoc, WI 54221 Total Bid with 2 alt.: $367,065.74 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct Nos. 03250610-7214-62155 Parks Improvement-Buildings & Building Imprvmts-Quarry Park 02240410-7281-15241 ARPA – DPW-Road Improvement-ARPA – Infrastruc/CIP -2022 03230740-7216-63076 Planning Division-Land Improvement-Sanitation Garage Demo 03230470-7216-63949 Sanitation Division-Land Improvement- Kienast-Paulus Qry Landfill Remedtn 03230740-6401-63020 Planning Division-PS – Engineer/ Survey/Appraisal-Blight Removal/ Neighborhood Redev Contract 23-29 - Building Demolitions (#8809107) Owner: Oshkosh WI, City of Solicitor: AECOM Bid Opening: 12/04/2023 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Section I: Work Unit A $64,179.40 $123,335.60 A1050 Mobilization; complete as specified Lump Sum 1.00 $8,500.00 $8,500.00 $15,750.00 $15,750.00 A1100 Removing pavement; complete as specified Square Yards 1,559.00 $4.90 $7,639.10 $6.40 $9,977.60 A1150 Building demolition; complete as specified Lump Sum 1.00 $9,500.00 $9,500.00 $35,000.00 $35,000.00 A1160 Utility service removal; complete as specified Lump Sum 1.00 $8,400.00 $8,400.00 $15,000.00 $15,000.00 A1170 Light pole removal; complete as specified Each 4.00 $100.00 $400.00 $275.00 $1,100.00 A1700 Sawing existing pavement; complete as specified Linear Feet 67.00 $4.00 $268.00 $6.00 $402.00 A1904 Remove and replace HMA pavement; including sawing; fine grading; turf restoration; and traffic control; complete as specified Square Yards 39.00 $140.00 $5,460.00 $212.00 $8,268.00 A2508 Furnish; install; maintain; and remove Type D modified inlet protection; complete as specified Each 1.00 $150.00 $150.00 $140.00 $140.00 A2510 Sediment removal - Type D modified inlet protection; complete as specified Each 1.00 $50.00 $50.00 $25.00 $25.00 A2512 Furnish; install; maintain; and remove stone tracking pad; complete as specified Each 1.00 $0.01 $0.01 $1,200.00 $1,200.00 A2514 Furnish; install; maintain; and remove silt fence; complete as specified Linear Feet 500.00 $3.00 $1,500.00 $2.40 $1,200.00 A2600 Furnish and install topsoil 6" depth; complete as specified Square Yards 1,559.00 $3.50 $5,456.50 $7.20 $11,224.80 A2602 Install salvaged topsoil 6" depth; complete as specified Square Yards 1,258.00 $1.75 $2,201.50 $5.00 $6,290.00 Vinton Construction Company PO Box 1987 Manitowoc, WI 54221 Advance Construction Inc. I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-29 Bldg Demos\Administrative\Contract Information\23-29 Bid Tab_12-4-23 Page 1 of 4 1/2/2024 Contract 23-29 - Building Demolitions (#8809107) Owner: Oshkosh WI, City of Solicitor: AECOM Bid Opening: 12/04/2023 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Vinton Construction Company PO Box 1987 Manitowoc, WI 54221 Advance Construction Inc. A2622 Furnish and install no- mow fescue; complete as specified Square Yards 2,817.00 $1.11 $3,126.87 $1.25 $3,521.25 A2644 Furnish and install hydraulically-applied erosion control product; complete as specified Square Yards 2,817.00 $0.52 $1,464.84 $1.35 $3,802.95 A2902 Strip and stockpile topsoil; complete as specified Square Yards 1,258.00 $0.01 $12.58 $3.00 $3,774.00 A2932 Import clay material; complete as specified Cubic Yards 500.00 $15.00 $7,500.00 $12.00 $6,000.00 A2937 Furnish and install clay dams; complete as specified Each 3.00 $850.00 $2,550.00 $220.00 $660.00 Section II: Work Unit B $142,717.33 $248,635.60 B1050 Mobilization; complete as specified Lump Sum 1.00 $16,000.00 $16,000.00 $15,750.00 $15,750.00 B1100 Removing pavement; complete as specified Square Yards 1,258.00 $4.90 $6,164.20 $7.40 $9,309.20 B1150 Building demolition; complete as specified Lump Sum 1.00 $45,000.00 $45,000.00 $100,000.00 $100,000.00 B1160 Utility service removal; complete as specified Lump Sum 1.00 $8,400.00 $8,400.00 $20,000.00 $20,000.00 B1170 Light pole removal; complete as specified Each 1.00 $100.00 $100.00 $350.00 $350.00 B1700 Sawing existing pavement; complete as specified Linear Feet 90.00 $4.00 $360.00 $4.00 $360.00 B1904 Remove and replace HMA pavement; including sawing; fine grading; turf restoration; and traffic control; complete as specified Square Yards 24.00 $140.00 $3,360.00 $220.00 $5,280.00 B2508 Furnish; install; maintain; and remove Type D modified inlet protection; complete as specified Each 6.00 $150.00 $900.00 $140.00 $840.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-29 Bldg Demos\Administrative\Contract Information\23-29 Bid Tab_12-4-23 Page 2 of 4 1/2/2024 Contract 23-29 - Building Demolitions (#8809107) Owner: Oshkosh WI, City of Solicitor: AECOM Bid Opening: 12/04/2023 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Vinton Construction Company PO Box 1987 Manitowoc, WI 54221 Advance Construction Inc. B2510 Sediment removal - Type D modified inlet protection; complete as specified Each 6.00 $50.00 $300.00 $20.00 $120.00 B2512 Furnish; install; maintain; and remove stone tracking pad; complete as specified Each 1.00 $0.01 $0.01 $1,200.00 $1,200.00 B2514 Furnish; install; maintain; and remove silt fence; complete as specified Linear Feet 860.00 $3.00 $2,580.00 $3.00 $2,580.00 B2600 Furnish and install topsoil 6" depth; complete as specified Square Yards 6,144.00 $2.35 $14,438.40 $8.00 $49,152.00 B2622 Furnish and install no- mow fescue; complete as specified Square Yards 6,144.00 $1.11 $6,819.84 $1.25 $7,680.00 B2644 Furnish and install hydraulically-applied erosion control product; complete as specified Square Yards 6,144.00 $0.52 $3,194.88 $1.35 $8,294.40 B2932 Import clay material; complete as specified Cubic Yards 2,500.00 $13.70 $34,250.00 $11.00 $27,500.00 B2937 Furnish and install clay dams; complete as specified Each 1.00 $850.00 $850.00 $220.00 $220.00 Alternate 1: Work Unit C (To Be Awarded)$110,750.00 $311,250.00 C1050-1 Mobilization; complete as specified Lump Sum 1.00 $8,500.00 $8,500.00 $5,500.00 $5,500.00 C2518-1 Furnish; install; maintain; and remove 12" diameter sediment logs; complete as specified Linear Feet 1,500.00 $6.50 $9,750.00 $8.00 $12,000.00 C3991-1 Remove and replace wellhead; valve; and bulkhead manholes; complete as specified Each 25.00 $3,700.00 $92,500.00 $11,750.00 $293,750.00 Alternate 2: Work Unit D (To Be Awarded)$49,419.01 $31,542.00 D1050-2 Mobilization; complete as specified Lump Sum 1.00 $6,000.00 $6,000.00 $3,750.00 $3,750.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-29 Bldg Demos\Administrative\Contract Information\23-29 Bid Tab_12-4-23 Page 3 of 4 1/2/2024 Contract 23-29 - Building Demolitions (#8809107) Owner: Oshkosh WI, City of Solicitor: AECOM Bid Opening: 12/04/2023 11:00 AM CST Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Vinton Construction Company PO Box 1987 Manitowoc, WI 54221 Advance Construction Inc. D1225-2 Remove and dispose of waste pile; complete as specified Tons 2,100.00 $17.86 $37,506.00 $10.00 $21,000.00 D2512-2 Furnish; install; maintain; and remove stone tracking pad; complete as specified Each 1.00 $0.01 $0.01 $1,200.00 $1,200.00 D2514-2 Furnish; install; maintain; and remove silt fence; complete as specified Linear Feet 355.00 $3.00 $1,065.00 $2.40 $852.00 D2600-2 Furnish and install topsoil 6" depth; complete as specified Square Yards 600.00 $6.45 $3,870.00 $5.40 $3,240.00 D2622-2 Furnish and install no- mow fescue; complete as specified Square Yards 600.00 $1.11 $666.00 $1.25 $750.00 D2644-2 Furnish and install hydraulically-applied erosion control product; complete as specified Square Yards 600.00 $0.52 $312.00 $1.25 $750.00 Bid Total:$367,065.74 $714,763.20 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-29 Bldg Demos\Administrative\Contract Information\23-29 Bid Tab_12-4-23 Page 4 of 4 1/2/2024 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Justin Gierach, Engineering Division Manager/City Engineer D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-07 Approve CIP Budget Amendment and Change Order No. 1 (Final) for Public Works Contract No. 23-06 Concrete Sidewalk (New and Rehabilitation) / LaLonde Contractors, Inc. (+$288,799.48) B A C KGRO UN DBACKGROUND Change Order No. 1 (Final) for Contract 23-06 is scheduled for consideration by the Common Council at the January 9, 2024 meeting. The Contract was originally awarded to LaLonde Contractors, Inc. in February 2023. This change order is for additional services requested by the City and to adjust quantities to match the necessary installation in the field. A N A L Y SI SANALYSIS Following is a summary of the significant changes to each section of the Capital Improvement Program (CIP) and Operating Budget: Sidewalk -- Final quantities were adjusted to match field conditions. Extra sidewalk and curb and gutter were added on Oregon Street between the bridge and West 6th Avenue. New hazard sidewalk requests due to heat expansion as well as tripping hazards were added to the Contract. Finally, multiple driveway apron requests from property owners were also added to the Contract. Traffic -- Transit bus stop repairs were added to the Contract. Water Utility Operating Budget -- Final quantities were adjusted to match field conditions. Electrical Division and Facilities Division Operating Budgets -- Various ramps and sidewalk repairs requested from multiple City of Oshkosh Departments were also added to the Contract. FI SC A L I M P A CTFISCAL I M P A C T Contract Section Change Order Amount Estimated Total Construction Costs CIP Budget/ Transferred Amount CIP - Sidewalk $469,674.23 $1,789,998.76 $1,789,999 CIP - Traffic $3,454.73 $3,869.30 $3,869 Water Utility Operating -$192,777.69 $172,929.08 $371,490 Electrical Operating $7,093.46 $7,944.68 $7,945 Facilities Operating $1,354.75 $1,517.33 $1,517 Total $288,799.48 $1,976,259.15 $2,174,820 Funding for a portion of the CIP -- Sidewalk portion of this Change Order ($134,260.57) is available from Account #03210410-6806-04006/Contract Control-Sidewalk-Annual -- Concrete Sidewalks. Funding for the Water Utility patches is included in the 2023 Water Utility Operating Budget (Account No. 05411867-6401- 08673/Water Distribution Maintenance-Contractual Services-Maint-Mains and 05411867-6401-08675/Water Distribution Maintenance-Contractual Services-Maint-Services). Funding for the CIP -- Traffic portion of this Change Order is available from Account No. 03221728-7216-63003/Transit Capital-Land Improvement- Transit Stop Accessibility Improvmt. Funding for the Electrical Division Operating Budget portion of this Change Order is available from Account No. 02230460-6529/Street Lighting-Non-Inv -Supplies. Funding for the Facilities Division Operating Budget portion of this Change Order is available from Account No. 01000130-6417/Facility Maintenance-3rd Party Contracted Service. Funding for the remaining CIP Sidewalk portion of this Change Order is available from CIP projects which have come in under budget: $104,309.51 will be transferred from Account No. 03210410-6806-04205/Contract Control-Sidewalk- Contract Control-Sidewalk-22-05 E Lincoln & Rosalia St Recons to Account No. 03210410-6806- 04006/Contract Control-Sidewalk-Annual -- Concrete Sidewalks. $276,428.68 will be transferred from Account No. 03210410-6801-04202/Contract Control-Paviing-22-02 East 9th Ave Reconstruction to Account No. 03210410-6809-04006/Contract Control-Sidewalk-Annual -- Concrete Sidewalks. REC O M M E N D A TI ONRECOMMENDATION I recommend approval of Change Order No. 1 (Final) to Contact No. 23-06 in the amount of $288,799.48 to LaLonde Construction, Inc. and the transfer of CIP funds. A t t a chment sAttachments Res 24-07 23-06 CO #1 (Final) 01/09/2024 24-07 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE CIP BUDGET AMENDMENT AND CHANGE ORDER NO. 1 (FINAL) FOR PUBLIC WORKS CONTRACTS NO. 23-06 CONCRETE SIDEWALK (NEW AND REHABILITATION) / LALONDE CONTRACTORS, INC. (+$288,799.48) INITIATED BY : DEPARTMENT OF PUBLIC WORKS WHEREAS, the City previously entered into an Agreement with LaLonde Contractors, Inc. for concrete sidewalk (new and rehabilitation); and WHEREAS, the Common Council has adopted the 2023 Capital Improvement Program and Budget, which is on file in the Office of the City Clerk and available for public inspection; and WHEREAS, the contract was originally awarded in February of 2023; and WHEREAS, it is necessary to amend the 2023 Capital Improvement Program Budget to transfer funds for additional services and adjust quantities with the project. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh the 2023 Capital Improvements Budget, on file in the City Clerk’s Office, is hereby amended as follows: o To transfer $104,309.51 from Account No. 03210410-6806-04205/Contract Control-Sidewalk-Contract Control-Sidewalk-22-05 E Lincoln & Rosalia St Recons to Account No. 03210410-6806-04006/Contract Control-Sidewalk-Annual – Concrete Sidewalks. o To transfer $276,428.68 from Account No. 03210410-6801-04202/Contract Control-Paviing-22-02 East 9th Ave Reconstruction to Account No. 03210410-6809-04006/Contract Control-Sidewalk-Annual – Concrete Sidewalks. BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the following change Order, a copy of which is attached, is hereby approved: LaLonde Contractors, Inc. 1609 Lincoln Avenue Waukesha, WI 53186 Net Increase to Contract: $288,799.48 PURPOSE: See attached Change Order. Money for this purpose is hereby appropriated from: Acct. Nos. 03210410-6806-04006 Contract Control-Sidewalk-Annual – Concrete Sidewalks 05411867-6401-08673 Water Distribution Maintenance- Contractual Services-Maint-Mains 05411867-6401-08675 Water Distribution Maintenance- Contractual Services-Maint-Services 03221728-7216-63003 Transit Capital-Land Improvement- Transit Stop Accessibility Improvmt 02230460-6529 Street Lighting-Non-Inv -Supplies 01000130-6417 Facility Maintenance-3rd Party Contracted Service 03210410-6809-04006 Contract Control-Sidewalk-Annual – Concrete Sidewalks TO: LALONDE CONTRACTORS CHANGE ORDER #1 (FINAL) 1609 LINCOLN AVENUE WAUKESHA, WI 53186 Your present contract with the City of Oshkosh, Contract No. 23-06, awarded February 14, 2023, is hereby amended and changed as follows: NET INCREASE TO SECTION I: $288,799.48 NET INCREASE TO CONTRACT $288,799.48 SECTION I TOTALS BID TOTAL $1,483,076.90 $1,483,076.90 CO #1 $288,799.48 $288,799.48 CONTRACT TOTAL $1,771,876.38 $1,771,876.38 CITY OF OSHKOSH BY: I certify that provision has been made to pay the liability that will accrue to the City of Oshkosh, Wisconsin, under the within Change Order. Approved as to form: City Attorney DATE: DECEMBER 11, 2023 ______________________________ Comptroller ______________________________ Contractor ______________________________ Approved and accepted: ______________________________ City Manager City Clerk ______________________________ CONTRACT 23-06 CHANGE ORDER #1 (FINAL) 23-06 ITEM NUMBER DESCRIPTION UNIT CONTRACT QUANTITY INSTALLED QUANTITIES NET INCREASE NET DECREASE UNIT PRICE INCREASE IN CONTRACT PRICE DECREASE IN CONTRACT PRICE 1011 Clearing; complete as specified Inch Diameter 8.00 0.00 -8.00 $20.00 ($160.00) 1021 Grubbing; complete as specified Inch Diameter 8.00 0.00 -8.00 $10.00 ($80.00) 1120 Removing concrete and asphalt sidewalk and driveway; complete as specified Square Feet 70,750.00 122,078.54 51328.54 $1.70 $87,258.52 1308 7" concrete pavement removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 950.00 657.60 -292.40 $93.00 ($27,193.20) 1309 7" concrete pavement HES removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 750.00 0.00 -750.00 $95.00 ($71,250.00) 1318 8" concrete pavement removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 700.00 424.46 -275.54 $93.00 ($25,625.22) 1319 8" concrete pavement HES removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 500.00 241.70 -258.30 $95.00 ($24,538.50) 1328 9" concrete pavement removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 350.00 46.77 -303.23 $97.00 ($29,413.31) 1329 9" concrete pavement HES removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 100.00 0.00 -100.00 $104.00 ($10,400.00) Page 2 of 4 CONTRACT 23-06 CHANGE ORDER #1 (FINAL) ITEM NUMBER DESCRIPTION UNIT CONTRACT QUANTITY INSTALLED QUANTITIES NET INCREASE NET DECREASE UNIT PRICE INCREASE IN CONTRACT PRICE DECREASE IN CONTRACT PRICE 1360 Adjust manholes and inlets; complete as specified Each 10.00 2.00 -8.00 $450.00 ($3,600.00) 1370 Turf restoration; complete as specified Square Yards 300.00 234.27 -65.73 $8.00 ($525.84) 1372 Restore gravel driveway/apron; complete as specified Square Yards 150.00 0.00 -150.00 $15.00 ($2,250.00) 1380 Cold weather covering (concrete pavement) - single visquine; complete as specified Square Yards 100.00 0.00 -100.00 $1.64 ($164.00) 1382 Cold weather covering (concrete pavement) - double visquine; complete as specified Square Yards 100.00 0.00 -100.00 $1.84 ($184.00) 1384 Cold weather covering (concrete pavement) - double visquine with 6" hay; complete as specified Square Yards 100.00 0.00 -100.00 $1.99 ($199.00) 1390 Up-charge for late season cold weather concrete pavement; complete as specified Cubic Yards 250.00 14.81 -235.19 $15.00 ($3,527.85) 1410 12" radius curb with 6" CABC and grading; complete as specified Linear Feet 250.00 0.00 -250.00 $20.00 ($5,000.00) 1428 18" concrete curb and gutter removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Linear Feet 250.00 258.85 8.85 $74.00 $654.90 1438 24" concrete curb and gutter removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Linear Feet 250.00 144.20 -105.80 $78.00 ($8,252.40) 1448 30" concrete curb and gutter removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Linear Feet 500.00 581.70 81.70 $80.00 $6,536.00 1460 Sidewalk curb; complete as specified Linear Feet 250.00 32.10 -217.90 $56.00 ($12,202.40) 1500 4" concrete sidewalk with 3" CABC and grading; complete as specified Square Feet 50,000.00 89,384.48 39384.48 $8.60 $338,706.52 Page 3 of 4 CONTRACT 23-06 CHANGE ORDER #1 (FINAL) ITEM NUMBER DESCRIPTION UNIT CONTRACT QUANTITY INSTALLED QUANTITIES NET INCREASE NET DECREASE UNIT PRICE INCREASE IN CONTRACT PRICE DECREASE IN CONTRACT PRICE 1502 4" concrete sidewalk with 3" CABC and grading; water dept. locations; complete as specified Square Feet 4,850.00 1,201.08 -3,648.92 $9.95 ($36,306.75) 1510 6" concrete sidewalk/ driveway/ramp with 3" CABC and grading; complete as specified Square Feet 25,000.00 42,127.51 17127.51 $10.00 $171,275.10 1512 6" concrete sidewalk/ driveway/ramp with 3" CABC and grading; water dept. locations; complete as specified Square Feet 1,750.00 877.80 -872.20 $13.25 ($11,556.65) 1520 8" concrete sidewalk/ driveway/ramp with 3" CABC and grading; complete as specified Square Feet 1,500.00 1,865.47 365.47 $14.50 $5,299.32 1540 Curb ramp detectable warning field (natural/non- painted); complete as specified Square Feet 750.00 442.00 -308.00 $35.00 ($10,780.00) 1550 No. 4 reinforcing rods - deformed; epoxy-coated; complete as specified Linear Feet 1,500.00 0.00 -1,500.00 $2.15 ($3,225.00) 1560 Drilled No. 4 sidewalk tie bars - deformed; epoxy-coated; complete as specified Each 8,000.00 9,924.00 1924.00 $8.60 $16,546.40 1590 Up-charge for late season cold weather concrete sidewalk; complete as specified Cubic Yards 500.00 0.00 -500.00 $15.00 ($7,500.00) 1700 Sawing existing pavement; complete as specified Linear Feet 2,045.00 281.40 -1,763.60 $4.52 ($7,971.47) 1720 Profile saw cut concrete curb; complete as specified Linear Feet 150.00 0.00 -150.00 $25.00 ($3,750.00) 1800 Base aggregate dense; 3/4"; complete as specified Tons 200.00 0.00 -200.00 $22.67 ($4,534.00) 1915 5" asphaltic surface MT with 6" CABC and grading; complete as specified Square Yards 250.00 0.00 -250.00 $82.66 ($20,665.00) 1916 4" asphaltic surface LT with 6" CABC and grading; complete as specified Square Yards 250.00 160.03 -89.97 $73.61 ($6,622.69) SECTION I (BID ITEMS 1011 - 1916) - SUBTOTAL: $626,276.76 ($337,477.28) NET INCREASE TO SECTION I: $288,799.48 $288,799.48NET INCREASE TO CONTRACT: Page 4 of 4 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jim Collins, Director of Transportation D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-08 Authorize the Filing by GO Transit of 2024 FTA & WisDot Operating Assistance Grants As Well As County Transportation Assistance B A C KGRO UN DBACKGROUND This resolution will authorize the filing of the following grant applications: 1. 2024 Federal Operating Assistance Grant 2. 2024 Wisconsin Department of Transportation Operating Grant 3. 2024 Winnebago County and Other Transportation Assistance 1. Federal Operating and Capital Assistance Grant GO Transit is applying for 2024 federal operating assistance in the amount of $2,388,600. The operating grant will cover approximately 38% of the 2024 projected expenses. 2. Wisconsin Department of Transportation Operating Grant GO Transit is applying for $1,181,500 in operating assistance from the Wisconsin Department of Transportation. The proposed funding level is approximately 18.6 % of operating expenses for calendar year 2024. 3. Winnebago County and Other Transportation Assistance Programs GO Transit will apply for $511,145 from Winnebago County. The programs funded are shown below: ADA - Ambulatory Paratransit ADA -- Non-Ambulatory Paratransit Senior Paratransit Rural Senior and Disabled Paratransit A N A L Y SI SANALYSIS East Central Wisconsin Regional Planning Commission included this program of projects in their public participation process and their public notice for the Transportation Improvement Plan. The public was able to make comments on the social, economic and environmental aspects of the grant applications. No public comments were received. FI SC A L I M P A CTFISCAL I M P A C T The 2024 City Budget assumed that the City would secure this grant funding. Without applying for this grant funding, the City will not be able to maintain existing service levels. Applying for these grants does not obligate the City to spend any money beyond what was designated in the 2024 City Budget. REC O M M E N D A TI ONRECOMMENDATION The Transportation Department recommends the Common Council approve this resolution to submit these grant applications as presented. Please contact me if you have any questions. A t t a chment sAttachments Res 24-08 01/09/2024 24-08 RESOLUTION CARRIED 6-0 PURPOSE: AUTHORIZE THE FILING BY GO TRANSIT OF 2024 FTA & WISDOT OPERATING ASSISTANCE GRANTS AS WELL AS COUNTY TRANSPORTATION ASSISTANCE INITIATED BY : TRANSPORTATION DEPARTMENT WHEREAS, the Federal Transportation Administrator has been delegated authority to award Federal financial assistance for a transportation project; and WHEREAS, the Wisconsin Department of Transportation has the authority to award financial assistance for transportation projects; and WHEREAS, Winnebago County has the authority to award financial assistance for transportation projects; and WHEREAS, the grant or cooperative agreement for financial assistance will impose certain obligations upon the Applicant, and may require the Applicant to provide the local share of the project cost; and WHEREAS, the Applicant has or will provide all annual certifications and assurances to the Federal Transit Administration and the Wisconsin Department of Transportation required for the projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh 1) That the City Manager is authorized to execute and file an application for state transportation assistance under S.85.20, Wis. Stats. 2) That the City Manager is authorized to execute and file an application for federal assistance on behalf of the City of Oshkosh with the Federal Transit Administration for federal assistance authorized by 49 U.S.C. chapter 53, Title 23, United States Code, or other federal statutes authorizing a project administered by the Federal Transit Administration. The Applicant is the Designated Recipient as defined by 49 U.S.C. § 5307(a)(2). 3) That the City Manager is authorized to execute and file an application for county transportation assistance. 4) The City Manager is authorized to execute and file with its applications the annual certifications and assurances and other documents the Federal Transit Administration and the Wisconsin Department of Transportation require before awarding a federal or state assistance grant or cooperative agreement. 5) The City Manager is authorized to execute grant and cooperative agreement with the Federal Transit Administration and the Wisconsin Department of Transportation on behalf of the City of Oshkosh. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jim Collins, Director of Transportation D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-09 Approve Amendment to 2023 Student Ridership Agreement with Oshkosh Area School District to Add Morning Transit Tripper Service for North High School B A C KGRO UN DBACKGROUND Two years ago, GO Transit was experiencing severe crowding on the afternoon bus routes that served Oshkosh North. GO Transit proposed adding a second "tripper" bus to serve that route on school days. The Oshkosh Area School District (OASD) and GO Transit/city agreed to split the cost. That solution has worked really well and balanced the load of students and other passengers while improving the safety of all stakeholders. We knew that there was the potential that the overcrowding issue may need to be addressed in the morning as well down the road; that time has come. The current bus that serves Oshkosh North is experiencing overcrowding each school day, limiting the ability for passengers to board and alight and creating an unsafe environment for passengers and drivers. A N A L Y SI SANALYSIS GO Transit staff has been evaluating these issues and possible solutions. Staff believes that the issues caused by this peak demand can be resolved by adding a morning "tripper" route each day to ONHS similar to what is done in the afternoon. Capacity is still adequate on other runs at this time. FI SC A L I M P A CTFISCAL I M P A C T We have estimated that the net cost for a "tripper" bus (after state and federal aid) would be an extra $5,500 per semester. After reviewing our agreement with the Oshkosh Area School District (OASD) and discussing funding options, GO Transit and OASD have tentatively agreed to share in the additional cost of the "tripper" bus for ONHS pending council and school board approval. This would amount to $2,750 per semester for each entity through the end of the agreement in August 2026. REC O M M E N D A TI ONRECOMMENDATION I recommend approval of this amendment to the revenue agreement between the city and OASD to add morning "tripper" service. A t t a chment sAttachments Res 24-09 Amendment 1 to ONHS Tripper Route 01/09/2024 24-09 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE AMENDMENT TO 2023 STUDENT RIDERSHIP AGREEMENT WITH OSHKOSH AREA SCHOOL DISTRICT TO ADD MORNING TRANSIT TRIPPER SERVICE FOR NORTH HIGH SCHOOL TRANSPORTATION DEPARTMENT WHEREAS, the Oshkosh Area School District and the City of Oshkosh previously entered into an Agreement for the provision of transit services to students within the Oshkosh School District boundaries; and WHEREAS, under the Agreement, the City would provide services based on the established and regularly publicized routes with additional services available to be added upon mutual agreement; and WHEREAS, Oshkosh North High School is in need of additional morning tripper services and the parties have reached an agreement to amend the Agreement to provide an additional tripper route. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached Amendment #1 to the 2023 Transit Services Agreement with Oshkosh Area School District is hereby approved and the proper City officials are hereby authorized to execute and deliver the agreement in substantially the same form as attached hereto, any changes in the execution copy being deemed approved by their respective signatures, and said City officials are authorized and directed to take those steps necessary to implement the terms and conditions of the Agreement. City of Oshkosh/GO Transit – Oshkosh Area School District Page 1 of 2 AMENDMENT #1 TO 2023 CONTRACT BETWEEN CITY OF OSHKOSH / GO TRANSIT AND OSHKOSH AREA SCHOOL DISTRICT FOR TRANSIT SERVICES TO STUDENTS Whereas, the Oshkosh Area School District (hereinafter referred to as “OASD”) and the City of Oshkosh (hereinafter referred to as the “City”) previously entered into an Agreement for the provision of free transit services to students within the Oshkosh Area School District (hereinafter referred to as “the Agreement”); and Whereas, under the terms of the Agreement the City will provide Transit services via its regularly established and publicized bus service with the option to provide additional service based upon necessity for ridership and agreement by the parties; and Whereas, City and OASD incorporated into the Agreement an additional “tripper” route each afternoon for Oshkosh North High School due to high ridership volumes; and Whereas, City and OASD mutually agree it is beneficial to amend the Agreement to add an additional “tripper” route each morning for Oshkosh North High School due to high ridership volumes; and Whereas, City and OASD have agreed to share the costs for this additional route equally. In exchange for the mutual consideration, the Parties agree as follows: That this Amendment shall be attached as an Addendum to the Agreement. That the City shall provide a “tripper” route each morning OASD is in session to service Oshkosh North High School. That the City and OASD shall equally share in the costs for provision of this service, which costs are estimated to be approximately five thousand five hundred dollars ($5,500.00) per semester, approximately two thousand seven hundred fifty dollars ($2,750.00) to be paid by each party. City of Oshkosh/GO Transit – Oshkosh Area School District Page 2 of 2 The City shall invoice OASD for its proportionate share of the actual costs of service for the spring 2024 semester upon approval of this amendment and for subsequent years shall include OASD’s share of this cost in the annual invoice for services. Except as specifically modified by this Amendment #1, all other terms and conditions of the Agreement shall remain unaltered by this Amendment and in full force and effect. Dated this ___ day of January, 2024. By: ______________________________ Mark A. Rohloff, City Manager By: ______________________________ Lynn A. Lorenson, City Attorney By: _____________________________ Diane Bartlett, City Clerk Oshkosh Area School District (OASD) hereby duly executes this Agreement the _______ day of January, 2024. By: ______________________________ Dr. Bryan Davis, Superintendent TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-10 Approve Purchase of Security Cameras from Hunter Security & Surveillance for Fire Department ($85,058.03) B A C KGRO UN DBACKGROUND Since 2016, the IT Division has been steadily standardizing all video surveillance hardware to be compatible with the city's network video recording infrastructure. The infrastructure requires all cameras to be manufactured by Axis Communications to ensure full compatibility and functionality. To date, Hunter Security & Surveillance has designed and implemented security camera systems throughout a variety of city facilities, including City Hall, the Safety Building, the Leach Amphitheatre, Pollack Community Water Park, Menominee Park, the Parks Administration Building, the Field Operations Center, the Transit Administration Building, Water Distribution, and both plants for Water Filtration and Wastewater. A recent security analysis of city buildings by the Oshkosh Police Department recommended security camera systems should also be installed at each of the Oshkosh Fire Department fire stations. The 2024 CIP allocated $67,000.00 for this project, with the balance to be funded from the 2023 Fire Building Improvements CIP allocation. A N A L Y SI SANALYSIS Information Technology staff solicited a proposal from Hunter Security and Surveillance to design the systems for Stations 15-19 using cameras compatible with the city's network video recording infrastructure. As the city's value-added reseller (VAR) and authorized installer on record, Hunter Security is able to obtain best market pricing for Axis Communications compatible hardware. Purchasing has confirmed this purchase qualifies as a standardization/compatibility exception to our purchasing ordinance. FI SC A L I M P A CTFISCAL I M P A C T The 2024 CIP allocated $67,000.00 for this project, with the balance to be funded from the 2023 CIP Fire Building Improvements allocation. The total fiscal impact for this security project is $85,058.03. $67,000 for this project would be charged to A/N#: 02240230 7204 15431 (Machinery and Equipment- FD: Security Cameras) and the balance ($18,058.03) would be charged to A/N#: 03230230 7214 63122 (Buildings and Building Improvements- Fire Building Improvements). The project is expected to be completed in first quarter 2024. REC O M M E N D A TI ONRECOMMENDATION Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases may be made without following a formal competitive bidding process when the purchase is from only one source of supply or when standardization or compatibility is the overriding consideration. In accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this purchase from Hunter Security and Surveillance, W7537 Molly Marie Court, Greenville, WI 54942 in the amount of $85,058.03. Please contact me or IT Manager Tony Neumann if you have any questions concerning this agreement. A t t a chment sAttachments Res 24-10 01/09/2024 24-10 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE PURCHASE OF SECURITY CAMERAS FROM HUNTER SECURITY & SURVEILLANCE FOR FIRE DEPARTMENT ($85,058.03) INITIATED BY : PURCHASING DEPARTMENT WHEREAS, the IT Division has been steadily standardizing all video surveillance hardware to be compatible with the city’s network video recording infrastructure; and WHEREAS, the infrastructure requires all cameras to be manufactured by Axis Communications to ensure full compatibility and functionality and to date Hunter Security and Surveillance has designed and implemented security camera systems throughout a variety of city facilities; and WHEREAS, Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases may be made without following a formal competitive bidding process when the purchase is from only one source of supply or when standardization or compatibility is the overriding consideration; and through review, Hunter Security and Surveillance is able to obtain best market pricing for Axis Communications compatible hardware and is compatible with the City’s current information technology processes and requirements. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized to enter into and take those steps necessary to implement an appropriate professional services agreement with Hunter Security and Surveillance in the amount of eighty-five thousand fifty-eight dollars and three cents ($85,058.03). Acct. Nos. 02240230 7204 15431 Machinery and Equipment- FD: Security Cameras 03230230 7214 63122 Buildings and Building Improvements - Fire Building Improvements TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-11 Approve Cooperative Purchase of 2024 Ford Police Interceptor Utility Vehicles from Ewald Automotive Group for Police Department ($421,170.00) B A C KGRO UN DBACKGROUND The Common Council allocated $227,500.00 in the 2024 Police Department operating budget and an additional $286,000.00 in ARPA funding for the purchase of 2024 police vehicles. For 2024, the Police Department has determined they will need ten (10) 2024 Ford Police Interceptor Utility (K8A) AWD vehicles. While the typical annual squad car rotation is five vehicles, the additional five vehicles for 2024 will allow the department to start a one-on-one take-home squad program. A N A L Y SI SANALYSIS Purchasing has confirmed Ewald Automotive Group holds the State of Wisconsin Department of Administration contract (#505ENT-M21-VEHICLES-03) for Law Enforcement Vehicles. By using this cooperative purchase contract, the city will save $4,925.00 off the list price per vehicle, for a total of $49,250.00. FI SC A L I M P A CTFISCAL I M P A C T The total fiscal impact for these vehicles pursuant to the state contract is $421,170.00. Between the 2024 Police Department operating budget allocation ($227,500.00) and the 2024 ARPA allocation ($286,000.00), there is a total of $513,500.00 available for these vehicles. $286,000.00 of this purchase will be charged to A/N# 02240211 7210 15431 (Motor Vehicles- ARPA PD Take Home Vehicles) and $135,170.00 will be charged to A/N#: 1000211-7210 (Motor Vehicles). REC O M M E N D A TI ONRECOMMENDATION Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state, or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this purchase pursuant to the State of Wisconsin Cooperative Purchase for Law Enforcement Vehicles for the Police Department to Ewald Automotive Group, N48 W36833 E. Wisconsin Avenue, Oconomowoc, WI 53066 for $421,170.00. A t t a chment sAttachments Res 24-11 01/09/2024 24-11 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE COOPERATIVE PURCHASE OF 2024 FORD POLICE INTERCEPTOR UTILITY VEHICLES FROM EWALD AUTOMOTIVE GROUP FOR POLICE DEPARTMENT ($421,170.00) INITIATED BY : PURCHASING DEPARTMENT WHEREAS, the Police Department has determined a need to purchase five (5) 2024 Ford Police Interceptor Utility (K8A) AWD vehicles per their annual replacement schedule and five (5) 2024 Ford Police Interceptor Utility (K8A) AWD vehicles to start a one-on-one take-home squad program; and WHEREAS, by participating through the State of Wisconsin Cooperative Purchase program, staff was able to obtain a more competitive price; and WHEREAS, section 12-15 of the City of Oshkosh Municipal Code provides that purchases may be done without the use of formal sealed quotations or bids pursuant to a contract with any other local, state or federal governmental unit or agency; and WHEREAS, Ewald Automotive Group holds the State of Wisconsin Department of Administration contract (#505ENT-M21-VEHICLES-03) for Law Enforcement Vehicles. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed pursuant to Section 12-15 of the Oshkosh Municipal Code to purchase the above-mentioned vehicles from: Ewald Automotive Group N48 W36833 E. Wisconsin Avenue Oconomowoc, WI 53066 Total: $421,170.00 BE IT FURTHER RESOLVED that the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same. Money for this purpose is hereby appropriated from: Acct. Nos. 02240211 7210 15431 Motor Vehicles- ARPA PD Take Home Vehicles 1000211-7210 Motor Vehicles TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Becca Andraschko, Deputy Clerk D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-12 Approve Special Class "B" License - Fe Vida y Esperanza Inc A t t a chment sAttachments Res 24-12 Res 24-12 01/09/2024 24-12 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE SPECIAL CLASS "B" LICENSE INITIATED BY : CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews required by city ordinance have been completed; and NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: ORGANIZATION, EVENT NAME, DATE, TIME, LOCATION, AND PERSON IN CHARGE: Fe Vida y Esperanza Inc Event Name: Baile de Año Nuevo January 19, 2024 from 9:00pm to 2:00am Location: Sunnyview Expo Center, 500 E County Road Y, Oshkosh, WI 54901 Person in Charge: Michel Hernandez 01/09/2024 24-12 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE SPECIAL CLASS "B" LICENSE INITIATED BY : CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews required by city ordinance have been completed; and NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: ORGANIZATION, EVENT NAME, DATE, TIME, LOCATION, AND PERSON IN CHARGE: Fe Vida y Esperanza Inc Event Name: Baile de Año Nuevo January 19, 2024 from 9:00pm to 2:00am Location: Sunnyview Expo Center, 500 E County Road Y, Oshkosh, WI 54901 Person in Charge: Michel Hernandez TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Matt Mugerauer, Mayor D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-13 Approve Appointment of Member to Board of Zoning Appeals B A C KGRO UN DBACKGROUND In accordance with Section 2-11(I) of the City of Oshkosh Municipal Code, the Mayor shall have the authority to appoint, subject to Council approval, members to the various Boards and Commissions within the City. As vacancies to the City's Boards and Commissions currently exist, the Mayor makes the appointments listed below for consideration by the Common Council. REC O M M E N D A TI ONRECOMMENDATION The Mayor recommends that the Common Council approve the appointment listed below: B oa r d of Z oning A p p e a lsBoard of Z o ning A p p e a ls Allan Gardner ("Gard") Edgarton to Seat 1, term ending 2025 A t t a chment sAttachments Res 24-13 Zoning Appeals Application_Edgarton 1/9/2024 24-13 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE APPOINTMENTS TO BOARDS AND COMMISSIONS INITIATED BY : MAYOR MATT MUGERAUER WHEREAS, Seat 1 of the Board of Zoning Appeals has been vacant as of October 1, 2023; and WHEREAS, Section 2-11(I) of the City of Oshkosh Municipal Code authorizes the Mayor to appoint, subject to Council approval, members to the various Boards and Commissions within the City. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that Mayor Matt Mugerauer makes the appointments as listed below, and that these appointments are hereby approved: Allan Gardner ("Gard") Edgarton to Seat 1 of the City of Oshkosh Board of Zoning Appeals with an effective date of January 10, 2024, term ending May 31, 2025 1 Zuercher, Kami From:City of Oshkosh Board/Commission Background Questionnaire <DoNotReply@ci.oshkosh.wi.us> Sent:Tuesday, October 17, 2023 4:27 PM To:Zuercher, Kami Subject:City of Oshkosh Board/Commission Background Questionnaire City of Oshkosh Board/Commission Background Questionnaire Date:10/17/2023 4:26:40 PM Board/Commission Board of Zoning Appeals Name (Last, First, Middle) Address City State Zip Allan Gardner ("Gard") Edgarton 2030 Menominee Drive Oshkosh, WI 54901 Employer Occupation: Menasha Corp Retired (VP Specialty Businesses) 18 Years of Age or Older Yes Home Phone 920-385-4322 Business Phone 215-239-5275 Email Address gard.edgarton@gmail.com Cell Phone 215-239-5275 Currently reside/live within the Oshkosh City Limits? Yes Number of Years: 6 Education: Bachelor of Science (Economics) - UW Madison MBA: Inv. Banking & Finance - Wisconsin School of Business Do you have any relatives in the service of any department of the City of Oshkosh? (Yes/No): No List name, department and relationship: List any potential conflicts of interest: List City boards, commissions or committiees on which you have served: Years: Do you have any other previous experience, special qualifications or technical training, that Preparation and execution of strategic plans, capital planning and justification, establishing and working within financial 2 would be relevant to the position that you are interested in? budgets, leading and managing large groups of diverse people and making data/fact-based decisions which require compromise and collaboration. Please write a concise statement which describes why you wish to serve on the above Board/Commission. Supporting the city by furthering fairness and reasoning in the appeals process without bias and within the context of established precedents. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :*Ord 24-14 Approve Zone Change from General Agricultural Extraterritorial District (A-2ETZ) to Single-Family Residence Extraterritorial District (R-1ETZ) for a property located at 4744 County Highway K in the Town of Algoma (Extraterritorial Zoning Committee Recommends Approval) B A C KGRO UN DBACKGROUND The applicant is requesting a zone change to Single-Family Residence Extraterritorial District (R-1ETZ) for the subject property. The subject area for this rezone request consists of an approximately 40-acre parcel of land located in the Town of Algoma on the north side of County Highway K, approximately ½ mile west of Clairville Road and the current City limits. The property is located in the Zone D, City Expansion Area per the Cooperative Plan between the Town of Algoma and City of Oshkosh. The property is scheduled to be attached to the City on March 1, 2043. A N A L Y SI SANALYSIS The zone change to R-1 ETZ is to allow the owner to subdivide the property into two lots for an additional single-family development. The current A-2 ETZ District, meant for higher-intensity agricultural uses, does not permit new residential developments. The 2040 Comprehensive Plan recommends light density residential uses for this area, so the A-2 ETZ District is consistent with that recommendation. REC O M M E N D A TI ONRECOMMENDATION The Extraterritorial Zoning Committee recommended approval of the requested zone change for the property located at 4744 County Highway K with findings on January 2, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments Ord 24-14 EZC - Zone Change - 4744 CTH K 1/9/2024 24-14 ORDINANCE FIRST READING PURPOSE: APPROVE ZONE CHANGE FROM GENERAL AGRICULTURAL EXTRATERRITORIAL DISTRICT (A-2 ETZ) TO SINGLE-FAMILY RESIDENCE EXTRATERRITORIAL DISTRICT (R-1 ETZ) FOR A PROPERTY LOCATED AT 4744 COUNTY HIGHWAY K IN THE TOWN OF ALGOMA INITIATED BY : DARRYL LEHMAN, MARTENSON & EISELE, INC. EXTRATERRITORIAL ZONING COMMITTEE RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 30-713(B) OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO EXTRATERRITORIAL ZONING DISTRICTS WITHIN THE TOWN OF ALGOMA/CITY OF OSHKOSH EXPANSION AREA The Common Council of the City of Oshkosh does ordain as follows: SECTION 1. That Section 30-713(B) of the Oshkosh Municipal Code pertaining to Extraterritorial Zoning Districts within the Town of Algoma/City of Oshkosh Expansion Area and the map therein described is hereby amended by changing the district character of the following described property from General Agricultural Extraterritorial Zoning (A-2 ETZ) to Single-Family Residence Extraterritorial District (R-1 ETZ) Generally located at the property west of 4744 County Highway K as described below: ZONE CHANGE FROM GENERAL AGRICULTURAL EXTRATERRITORIAL DISTRICT (A-2ETZ) TO SINGLE FAMILY RESIDENCE EXTRATERRITORIAL DISTRICT (R-1ETZ) FOR PROPERTY LOCATED AT 4744 COUNTY ROAD “K”. BEING ALL OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ OF SECTION 30, TOWNSHIP 18 NORTH, RANGE 16 EAST, ALL LOCATED IN THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ OF SECTION 30, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF ALGOMA, WINNEBAGO COUNTY, WISCONSIN. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and publication. SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #24-XXX APPROVE ZONE CHANGE FROM GENERAL AGRICULTURAL EXTRATERRITORIAL DISTRICT (A-2ETZ) TO SINGLE-FAMILY RESIDENCE EXTRATERRITORIAL DISTRICT (R-1ETZ) FOR A PROPERTY LOCATED AT 4744 COUNTY HIGHWAY “K” IN THE TOWN OF ALGOMA on January 23, 2024. This ordinance changes the zoning of the properties located at 4744 Highway K in the Town of Algoma from General Agricultural Extraterritorial District (A-2 ETZ) to Single-Family Residence Extraterritorial District (R-1 ETZ). The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and on the City's website at www.ci.oshkosh.wi.us. Clerk's phone: (920) 236-5011. ITEM: PUBLIC HEARING: ZONE CHANGE FROM GENERAL AGRICULTURAL EXTRATERRITORIAL DISTRICT (A-2ETZ) TO SINGLE-FAMILY RESIDENCE EXTRATERRITORIAL DISTRICT (R-1ETZ) FOR A PROPERTY LOCATED AT 4744 COUNTY HIGHWAY “K” IN THE TOWN OF ALGOMA Extraterritorial Zoning Committee meeting of January 2, 2024. GENERAL INFORMATION Applicant: Darryl Lehman, Martenson & Eisele, Inc. Owner: Jeffrey & Sandra Rogge Action(s) Requested: The applicant requests a zone change from the existing General Agricultural Extraterritorial (A-2 ETZ) District to Single-Family Residence Extraterritorial (R-1ETZ) for property located 4744 County Highway “K” in the Town of Algoma. Applicable Ordinance Provisions: Zoning map amendment standards are found in Section 30- 707 of the Zoning Ordinance. Property Location and Background Information: The subject area for this rezone request consists of an approximately 40-acre ¼, ¼ parcel of land located in the Town of Algoma on the north side of County Highway “K”, approximately ½ mile west of Clairville Road and the current City limits. The property is located in the Zone D, City Expansion Area per the Cooperative Plan between the Town of Algoma and City of Oshkosh. The property is scheduled to be attached to the City on March 1, 2043. The property is primarily vacant and unfarmed except for a single-family residence and associated accessory structures. The current house was constructed in the early 2000s, replacing a typical farmstead built sometime in the early 1900s. The general area is predominantly used for agricultural purposes besides a scattering of rural single-family properties located along County Highway “K”. Algoma-Oshkosh Boundary Agreement Subject Site 2022 Aerial of Subject Site Subject Site Existing Land Use Zoning Single-Family Residence/Vacant General Agricultural Extraterritorial District (A-2 ETZ) Recognized Neighborhood Organizations None Adjacent Land Use and Zoning Existing Uses Zoning North Agricultural General Agricultural Extraterritorial District (A-2 ETZ) South Single-Family Residence/ Agricultural General Agricultural Extraterritorial District (A-2 ETZ) East Agricultural General Agricultural Extraterritorial District (A-2 ETZ) West Agricultural General Agricultural Extraterritorial District (A-2 ETZ) Comprehensive Plan Land Use Recommendation Land Use 2040 Comprehensive Land Use Recommendation Light Density Residential ANALYSIS Zone Change This zone change to R-1 ETZ is to allow the owner to subdivide the property into two lots for an additional single-family development. The current A-2 ETZ District, meant for higher-intensity agricultural uses, does not permit new residential developments. The 2040 Comprehensive Plan does recommend light density residential uses for this area so the A-2 ETZ District is consistent with that recommendation. A draft Certified Survey Map (CSM) was submitted to the City showing the proposed land division. The new “L” shaped lot (LOT 2) takes a large area of wetlands north of the existing house as well as 425-foot-wide, approximately 12-acre swath of buildable land east of the house. Plans for the new house have not been submitted at this time. However, staff would caution not to develop the new lot in a way which it will permanently hamper future development of the remaining land. Draft Certified Survey Map Staff is supportive of the proposed rezone as the R-1 ETZ District and its allowable land uses meet the Light Density Residential use recommendations in the 2040 Comprehensive Plan designated for this area. FINDINGS/RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for an Extraterritorial Zoning Map amendment, staff recommends the Plan Commission make the following finding based on staff’s opinion of this request.  The proposed zone change request is harmonious, compatible and consistent with goals and recommendations set forth by the City’s 2040 Comprehensive Plan. Staff recommends approval of the zone change with the finding listed above. RECOMMENDATION/CONDITIONS The Extraterritorial Zoning Committee recommended approval of the requested zone change from the existing General Agricultural Extraterritorial (A-2 ETZ) District to Single-Family Residence Extraterritorial (R-1ETZ) for property located 4744 County Highway “K” in the Town of Algoma with findings on January 2, 2024. The following is the Extraterritorial Zoning Committee’s Discussion on the item. Mr. Nau presented the items and reviewed the site and surrounding area as well as the land use, and zoning classifications in this area. The subject site is on West 20th Avenue, approximately a quarter mile west of Clairville Road and the current City limits. The property is located in the Zone D, City Expansion Area per the Cooperative Plan between the Town of Algoma and City of Oshkosh. The property is scheduled to be attached to the City on March 1, 2043. The property is primarily vacant and undeveloped. There is a single-family structure and accessory structures located centrally on the parcel. The current house was constructed in the early 2000s, replacing a typical farmstead built sometime in the early 1900s. The general area is predominantly used for agricultural purposes besides a scattering of rural single- family properties located along 20th Avenue. This zone change is to allow the owner to subdivide the property into two lots for an additional single-family development. The current A-2 ETZ District, meant for higher-intensity agricultural uses, does not permit new residential developments. The 2040 Comprehensive Plan does recommend light density residential uses for this area so the A-2 ETZ District is consistent with that recommendation. A draft Certified Survey Map (CSM) was submitted to the City showing the proposed land division. The new “L” shaped lot (LOT 2) takes a large area of wetlands north of the existing house as well as 425-foot-wide, approximately 12-acre swath of buildable land east of the house. Plans for the new house have not been submitted at this time. However, staff would caution not to develop the new lot in a way which it will permanently hamper future development of the remaining land. Staff is supportive of the proposed rezone as the R-1 ETZ District and its allowable land uses meet the Light Density Residential use recommendations in the 2040 Comprehensive Plan designated for this area. Staff recommends approval of the zone change with the finding listed in the staff report. Mr. Lyons opened up public comment asking if the owner/applicant wanted to make any statements. He asked for any public comments. There being none, he closed public comments. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Heath. Mr. Rasmussen asked if there was any discussion on the motion. Motion carried 5-0 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :*Ord 24-15 Approve Zone Change from Suburban Mixed Use District with a Planned Development Overlay (SMU-PD) to Institutional District (I) for the Property Located at 425 North Washburn Street (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The applicant is requesting a zone change to Institutional District (I) for the subject property. The subject property consists a single lot that is 10.26 acres and is located north of Witzel Avenue on North Washburn Street. The site includes a 24,360 square foot office building and associated parking area that was previously used as an office for Oshkosh Corporation. The surrounding area consists of single and two- family uses to the west, and commercial uses to the north, east, and south. The applicant approached the city about utilizing the existing building on the subject site for a church. The proposal was brought to a Plan Commission workshop on June 20, 2023. Plan Commission was supportive of the proposal. On September 5, 2023, Plan Commission reviewed a land use map amendment from Interstate Commercial to Community Facility, which Common Council subsequently approved on October 24, 2023. A N A L Y SI SANALYSIS The applicant is requesting a zone change to Institutional District (I) for the subject property. This request is intended to provide appropriate zoning for future indoor institutional use of the property. The proposed Institutional (I) zoning is consistent with the 2040 Comprehensive Land Use Plan recommendation of Community Facility for the subject site. For this reason, staff is supportive of the proposed rezoning of the subject site. REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended approval of the requested zone change for the property located at 425 North Washburn Street with findings on January 2, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments Ord 24-15 Zone Change - 425 N Washburn St 1/9/2024 24-15 ORDINANCE FIRST READING PURPOSE: APPROVE ZONE CHANGE FROM SUBURBAN MIXED USE DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (SMU-PD) TO INSTITUTIONAL DISTRICT (I) FOR THE PROPERTY LOCATED AT 425 NORTH WASHBURN STREET INITIATED BY : RIVER VALLEY CHURCH PLAN COMMISSION RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 30-381 OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO ZONING DISTRICTS. The Common Council of the City of Oshkosh does ordain as follows: SECTION 1. That Section 30-381 of the Oshkosh Municipal Code pertaining to Zoning Districts and the map therein described is hereby amended by changing the district character of the property located at 425 North Washburn Street from Suburban Mixed Use with a Planned Development Overlay (SMU-PD) to Institutional (I) for property located at 425 North Washburn Street, Parcel 1615060000. ZONE CHANGE FROM SUBURBAN MIXED USE DISTRICT WITH PLANNED DEVELOPMENT OVERLAY (SMU-PD) TO INSTITUTIONAL (I) DISTRICT FOR PROPERTY LOCATED AT 425 NORTH WASHBURN STREET. BEING ALL OF LOT 1, OUTLOT 1 AND OUTLOT 2 OF CERTIFIED SURVEY MAP NUMBER 5678, RECORDED AS DOCUMENT NUMBER 1345057, WINNEBAGO COUNTY REGISTER OF DEEDS AND ALL OF THE ADJACENT N. WASHBURN STREET RIGHT-OF-WAY, ALL LOCATED IN THE NORTHEAST ¼ OF THE NORTHEAST ¼ OF SECTION 21, TOWNSHIP 18 NORTH, RANGE 16 EAST, CITY OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and publication. SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #24-XXX APPROVE ZONE CHANGE FROM SUBURBAN MIXED USE DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (SMU-PD) TO INSTITUTIONAL DISTRICT (I) FOR THE PROPERTY LOCATED AT 425 NORTH WASHBURN STREET on January 23, 2024. This ordinance changes the zoning of the properties located at 425 North Washburn Street from Suburban Mixed Use with a Planned Development Overlay (SMU-PD) to Institutional (I). The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and on the City's website at www.ci.oshkosh.wi.us. Clerk's phone: (920) 236-5011. ITEM: PUBLIC HEARING: ZONE CHANGE FROM SUBURBAN MIXED USE DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (SMU-PD) TO INSTITUTIONAL DISTRICT (I) FOR THE PROPERTY LOCATED AT 425 NORTH WASHBURN STREET Plan Commission meeting of January 2, 2024. GENERAL INFORMATION Owner: 425 N Washburn LLC Applicant: River Valley Church Action(s) Requested: The applicant requests a zone change from the existing Suburban Mixed Use with a Planned Development Overlay (SMU-PD) to Institutional (I) for the property located at 425 North Washburn Street. Applicable Ordinance Provisions: Zoning map amendment standards are found in Section 30-381 of the Zoning Ordinance. Property Location and Background Information: The subject site consists a single lot that is 10.26 acres and is located north of Witzel Avenue on North Washburn Street. The site includes a 24,360 square foot office building, and associated parking area, that was previously used as an office for Oshkosh Corporation. The surrounding area consists of single and two-family uses to the west, and commercial uses to the north, east, and south. The 2040 Comprehensive Land Use Plan recommends Community Facility uses for the subject site. The applicant approached the city about utilizing the existing building on the subject site for a church. The proposal was brought to a Plan Commission workshop on June 20, 2023. Plan Commission was supportive of the proposal. On September 5, 2023 Plan Commission reviewed, and Common Council subsequently approved, a land use map amendment from Interstate Commercial to Community Facility on October 24, 2023. Subject Site Existing Land Use Zoning Vacant Commercial Suburban Mixed Use with a Planned Development (SMU-PD) Recognized Neighborhood Organizations None Adjacent Land Use and Zoning Existing Uses Zoning North Commercial Suburban Mixed Use (SMU) South Commercial Suburban Mixed Use with a Planned Development (SMU-PD) East Commercial Suburban Mixed Use (SMU) West Multi-Family Residential Duplex Residential - 6 (DR-6) Comprehensive Plan Land Use Recommendation Land Use 2040 Comprehensive Land Use Recommendation Community Facility ANALYSIS Zone Change The applicant is requesting a zone change to Institutional District (I) for the subject property. This request is intended to provide appropriate zoning for future indoor institutional use of the property. The proposed Institutional (I) zoning is consistent with the 2040 Comprehensive Land Use Plan recommendation of Community Facility for the subject site. For this reason, staff is supportive of the proposed rezoning of the subject site. FINDINGS/RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for a Zoning Map amendment, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-381 (D)(2): (a) Advances the purposes of this Chapter as outlined in Section 30-03. (b) Is in harmony with the Comprehensive Plan. (c) Maintains the desired overall consistency of land uses, land use intensities, and land use impacts within the pertinent zoning districts. (d) Addresses any of the following factors that are not properly addressed on the current Official Zoning Map: (iii) Factors have changed (such as new data, infrastructure, market conditions, development, annexation, or other zoning changes), making the subject property more appropriate for a different zoning district. Staff recommends approval of the zone change with the findings listed above. RECOMMENDATION/CONDITIONS The Plan Commission recommended approval of the requested zone change from the existing Suburban Mixed Use with a Planned Development Overlay (SMU-PD) to Institutional (I) for the property located at 425 North Washburn Street with findings on January 2, 2024. The following is Plan Commission’s Discussion on the item. Site Inspections Report: Mr. Kiefer, Ms. Davey, Mr. Esslinger, Ms. Propp, and Mr. Perry reported visiting the site. Staff report accepted as part of the record. Mr. Nielsen presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in the area. The subject site consists a single lot that is 10.26 acres and is located north of Witzel Avenue on North Washburn Street. The site includes a 24,360 square foot office building, and associated parking area, that was previously used as an office for Oshkosh Corporation. The surrounding area consists of single and two-family uses to the west, and commercial uses to the north, east, and south. The 2040 Comprehensive Land Use Plan recommends Community Facility uses for the subject site. The applicant approached the city about utilizing the existing building on the subject site for a church. The proposal was brought to a Plan Commission workshop on June 20, 2023. Plan Commission was supportive of the proposal. On September 5, 2023 Plan Commission reviewed, and Common Council subsequently approved, a land use map amendment from Interstate Commercial to Community Facility on October 24, 2023. The proposed Institutional (I) zoning is consistent with the 2040 Comprehensive Land Use Plan recommendation of Community Facility for the subject site. For this reason, staff is supportive of the proposed rezoning of the subject site. Staff recommends approval of the zone change with the findings listed in the staff report. Mr. Perry opened up technical questions to staff. Mr. Loewenstein asked if the church outgrows the space in ten years and some other institution wants to come there, would they have to come back to Plan Commission to use that space. Mr. Lyons stated another institution could move in without having to come back to Plan Commission. If the building is not used for an institutional use for twelve consecutive months, then the CUP would expire. Mr. Perry opened the public hearing and asked if the applicant wanted to make any statements. Caleb Ihrig, 3550 Bambi Lane, sits on the board at River Valley Church. They were very encouraged by the unanimous Council vote in support of the plan amendment. This request now aligns with that. A church in Oshkosh cannot operate in anything other than something zoned Institutional. In some cities you are able to under a commercial zoning. In regards to any future commercial use of this property, it is a little bit of a challenge, due to the retention pond in the back. It is part of a three-hundred foot drainage easement, because the lot to the south is basically 99% impervious surface. Sawyer Creek runs through the subject property and is considered a navigable waterway, so the whole lot is considered shore land and has high water setbacks. There are also wetlands delineated in that valley. There is also a high-pressure gas line flowing through the backside of the parking lot with a fifty-foot easement. You can pave over it but you cannot build on top of it. There is another gas line easement along the backside too. The church would like to move in with the existing building, parking lot, and keep a lot of the existing green space in the back. They are looking forward to making it their home. Mr. Perry asked if other members of the public wished to speak. Mr. Perry closed public comments. There was no closing statement from the applicant. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Kiefer. Mr. Perry asked if there was any discussion on the motion. Motion carried 9-0 TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Lynnsey Erickson, Deputy Mayor D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-16 Approve City Manager Performance Evaluation for 2023 and Goals for 2024 B A C KGRO UN DBACKGROUND City Manager Mark Rohloff is a highly effective leader who provides steady, calm leadership. We value his opinion and expertise, which has earned him respect throughout the city and across the state. We continue to be encouraged by his highly effective staff, the support he provides them, and the high ethical standards he holds. He is committed to carrying out the strategic plan and infusing its goals throughout the city. A N A L Y SI SANALYSIS The Oshkosh Common Council has completed the City Manager's annual review and find he has exceeded our expectations and that his performance is more than satisfactory. City Manager Rohloff excels at policy execution and leadership and management of the organization. The Common Council will continue to support City Manager Rohloff and staff in building relationships with groups and residents historically marginalized and underrepresented. City Manager Rohloff continues to perform at a high level with genuine enthusiasm and a desire to keep moving Oshkosh forward. We look forward to supporting the City Manager Rohloff to meet the established goals for 2024 that reflect our mutual desire to continue making Oshkosh better for everyone. A t t a chment sAttachments Res 24-16 2024 City Manager Goals 1/9/2024 24-16 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE CITY MANAGER PERFORMANCE EVALUATION FOR 2023 AND GOALS FOR 2024 INITIATED BY : CITY COUNCIL WHEREAS, the Common Council previously approved an Employment Agreement for the City Manager which includes a Performance Evaluation Process for yearly evaluations of the City Manager; and WHEREAS, the Council has completed its evaluation and met with the City Manager to review his performance for 2023. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached summary of the review of the City Manager and goals for 2024 are hereby adopted. 2024 CITY MANAGER GOALS 1. With the input of Council, the Diversity, Equity, and Inclusion Committee (DEI) and the Sustainability Advisory Board (SAB), continue infusing sustainability and DEI concepts into city policies and city day-to-day operations. 2. Expand the scope of addressing homelessness and the housing continuum in Oshkosh by engaging other governmental and nonprofit entities in the region to provide backbone support and effective services to reduce and prevent homelessness. 3. Continue the City Manager’s leadership work on statewide initiatives to improve the state-local fiscal relationship in order to limit our overreliance on property taxes, including but not limited to fully funding the Municipal Services Payment (MSP) program. 4. Continue to implement recommendations in the city’s 2022 Housing Needs Assessment and Strategy Plan and identify additional opportunities for the city to facilitate development of a range of housing types. 5. Pursue a Memorandum of Understanding between the city and Library Board to ensure that city policies and procedures are consistently followed and to tie library funding to adherence to these policies. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Russ Van Gompel, Director of Finance D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-17 Approve 2024 Fee and Charges Schedule B A C KGRO UN DBACKGROUND One of the annual goals of the Finance Department is to complete a comprehensive review of the fees and charges for the City. A N A L Y SI SANALYSIS The Finance Department has prepared a complete list of all the various fees and charges assessed to the public. The listing is compiled by Department or Activity Level and includes a description, the 2024 proposed rate, the prior (or current) rate, the basis for the fee, and additional notes. Please note that only the fees in the 2024 Proposed Rate column, which are highlighted, are the ones that are proposed to be changed. Staff is still working on the fees and fines for Parking Restrictions as they are covered in Chapter 27 of the Municipal Code. They will be presented at a future Council meeting. Staff is providing a comprehensive list so that you can see all of the fees. REC O M M E N D A TI ONRECOMMENDATION Staff recommends that Council approve this resolution. A t t a chment sAttachments Res 24-17 2024 Fees and Charges 1/9/2024 24-17 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE 2024 FEES AND CHARGES INITIATED BY : FINANCE DEPARTMENT WHEREAS, the City charges fees for various services; and WHEREAS, the City Council annually reviews City Fees and provides a comprehensive schedule of all fees within a single document. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached fee schedule, including the proposed increases in certain fees as noted, is hereby approved and adopted. Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 1 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council ALL DEPARTMENTS Charge For ALL Departments (excluding Library): Copies 8-1/2 x 11, 8-1/2 x 14, and 11 x 17 Cost Recovery CITY CLERK License Class A Fermented Malt / Beer $100.00 $100.00 License Class A Beer / Liquor $600.00 new / $450.00 renewal $500.00 new / $350.00 renewal License Class B Fermented Malt / Beer $100.00 $100.00 License Class B Beer / Liquor $600.00 new / $450.00 renewal $500.00 new / $350.00 renewal License Class C Wine $100.00 $100.00 License Special Class B (Picnic) per event $10.00 $10.00 License Change of Agent $10.00 $10.00 License Operator (bartender) - two year license and renewal $60.00 $60.00 License Cigarette's $100.00 $100.00 License Amusement/Mechanical Device $20.00 per device $20.00 per device Partial Cost Recovery License Bowling Alley $10.00 per lane $10.00 per lane Partial Cost Recovery License Pawnbroker $210.00 $210.00 License Second Hand Article / Jewelry article $27.50 / jewelry $30.00 article $27.50 / jewelry $30.00 License Salvage Dealer / Junk Collector $0.00 $10 per year for every vehicle License Solicitation / Transient Merchant $0.00 $0.00 Revoked by Council - 11/9/2021, Res 21-551 License Taxicab Company $10.00 $10.00 Partial Cost Recovery License Taxicab Driver - two year license $45.00 $45.00 Partial Cost Recovery License Taxicab Driver - Renewal $40.00 $40.00 Cost Recovery License Dance / Entertainment Revoked by Council - 5/7/2012 Revoked by Council - 5/7/2012 Partial Cost Recovery License Miniature Golf $5.00 $5.00 Cost Recovery License Billiard Tables $5.00 each $5.00 each Cost Recovery Charge Advertising $75.00 new / $20.00 renewal $75.00 new / $20.00 renewal Charge Maps $20.00 $20.00 Resolution 20-494 License Temp Bartended / Operator $5.00 $2.00 Cost Recovery License Duplicate Bartended / Operator $20.00 $15.00 Cost Recovery ELECTRIC Infraction Damage to power poles Actual Cost Actual Cost Cost Recovery FINANCE Charge Copies - Budget $90.00 $90.00 Partial Cost Recovery Charge Copies - Audit $31.50 $31.50 Partial Cost Recovery Charge Property Search letters (City Letters)$35.00 / $20 addtl. Rush Fee $35.00 / $20 addtl. Rush Fee Partial Cost Recovery ANIMAL LICENSES License Spayed / Neutered dog or cat $5.00 $5.00 Partial Cost Recovery License Unneutered dog or cat (not spayed)$12.00 $12.00 Partial Cost Recovery License Animal License late fee after March 31st $7.00 $7.00 Market ITEMS PLACED ON TAX ROLL IF NOT PAID ON TIME: Penalty Accounts Receivable invoices 10% penalty 10% penalty Market Penalty Weed Cutting 10% penalty 10% penalty Market Penalty Snow Removal 10% penalty 10% penalty Market Penalty Sidewalk 10% penalty 10% penalty Market Penalty Water Bills 10% penalty 10% penalty Market Penalty Clerk's Certificates and Special Assessments 10% penalty 10% penalty Market $0.25 per photocopy and $1.00 per page to fax Partial Cost Recovery - Minimum set by Statute Partial Cost Recovery - Minimum set by Statute Partial Cost Recovery - Minimum set by Statute Partial Cost Recovery - Minimum set by Statute Partial Cost Recovery - Minimum set by Statute Partial Cost Recovery - Maximum set by Statute Partial Cost Recovery - Maximum set by Statute Partial Cost Recovery - Maximum set by Statute Partial Cost Recovery - Maximum set by Statute Partial Cost Recovery - Maximum set by Statute Partial Cost Recovery - Maximum set by Statute Partial Cost Recovery - Maximum set by Statute Partial Cost Recovery - Maximum set by Statute Partial Cost Recovery - Maximum set by Statute Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 2 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council FIRE DEPARTMENT Fee Airport Fire company $162.93 $158.33 Cost Recovery Fee Engine / Fire Company / per hour $237.49 $237.49 Cost Recovery Fee Event Inspection / per hour (Minimum 1/2 hour)$75.00 $65.71 Cost Recovery Fee Spill Recovery Supplies and Labor Actual Cost Replacement Cost Cost Recovery PERMITS & TRAINING Fee Pyrotechnic Permit $125.00 $33.00 Full Cost Recovery split the pryotechnic & Bonfire into 2 separate categories Fee Bonfire Permit $75.00 Full Cost Recovery split the pryotechnic & Bonfire into 2 separate categories Fee Recreational Burning Permit $15.00 $15.00 Full Cost Recovery Fee Fire Extinguisher Training for Business $50/hour 45.04/hour Full Cost Recovery EQUIPMENT FEES / RENTALS (vehicle rates based on 2017 FEMA rates) Fee Truck, Fire 1500 GPM $173.47 $81.10 Based on FEMA rates INSPECTION FEES FOR OCCUPANCY OR NEW INSTALLATION Fee Certificate of Occupancy $75.00 $63.90 Full Cost Recovery Fee Testing of Fire Protection Systems $150.00 Full Cost Recovery Bundeled testing Fee Fire Pump Test $75.00 $63.90 Full Cost Recovery Fee Re-test of Fire Protections Systems $75.00 Full Cost Recovery Bundeled testing Fee Event Inspection / per hour (minimum 1/2 hour)$75.00 Full Cost Recovery FALSE ALARMS (fee based on # of alarms in one calendar year): First or Second False Alarm FREE Impact Fee Penalty Third or More False Alarms $173.47 Impact Fee FIRE DEPARTMENT / AMBULANCE User Fee Patient Care Report Actual Cost User Fee BLS - Resident $1,200.00 $800.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee BLS - Non-Resident $1,200.00 $900.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee BLS On Scene Care Resident $400.00 $300.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee BLS On Scene Care Non-resident $400.00 $300.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee ALS I - Resident $1,300.00 $950.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee ALS I - Non-Resident $1,300.00 $1,050.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee ALS Level II - Resident $1,600.00 $1,300.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee ALS Level II - Non-Resident $1,600.00 $1,400.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee Mileage / per mile - Resident $22.00 $20.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee Mileage / per mile - Non-Resident $22.00 $20.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee ALS Treatment - On Scene Care - Resident $1,000.00 $625.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee ALS Treatment - On Scene Care - Non-Resident $1,000.00 $750.00 Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee Lift Assist - private residence Partial Cost Recovery Based on recommendation from Ambulance billing company User Fee Lift Assist - CBRF/SNF/Assisted Living facility charge $350.00 $350.00 Partial Cost Recovery Based on recommendation from Ambulance billing company Fee Special Event Ambulance Equipment Fee / Rental $48.32 $41.18 FEMA Rate Fee Special Event ATV Equipment Fee per hour $19.07 $10.66 FEMA Rate INFORMATION TECHNOLOGY Charge 9 x 11 White Laser Paper n/a n/a Partial Cost Recovery Charge CD/DVD $1.00 $1.00 Partial Cost Recovery Charge Analyst / time / cost per hour $49.74 $49.74 Partial Cost Recovery Charge Telecomm Specialist / time / cost per hour $44.82 $44.82 Partial Cost Recovery Charge GIS Map Printing 36" Print $21.00 $21.00 Partial Cost Recovery Charge Voice Recordings CD n/a n/a Partial Cost Recovery INSPECTIONS BUILDING The fee breakdown is for, but not limited to: New Buildings, Additions & Alterations, Interior Remodeling/Alterations, Decks, Fences, Patios, Steps, Porches, Driveways, Pools, Signs, Windows, Roofing, Siding, Demo/Razing, Ramps, Etc: Permit Valuation: $ .01 to 1,000.00 $37.00 $37.00 Partial Cost Recovery Permit Valuation: $1,000.01 to 2,000.00 $44.00 $44.00 Partial Cost Recovery Permit Valuation: $2,000.01 to 3,000.00 $51.00 $51.00 Partial Cost Recovery Permit Valuation: $3,000.01 to 4,000.00 $58.00 $58.00 Partial Cost Recovery Permit Valuation: $4,000.01 to 5,000.00 $65.00 $65.00 Partial Cost Recovery Cost Recovery / Market - Maximum set by Statute $150.00 (waived if individual participates in Falls Program) $150.00 (waived if individual participates in ADRC Falls Program) Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 3 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council Permit Valuation: $5,000.01 to 6,000.00 $72.00 $72.00 Partial Cost Recovery Permit Valuation: $6,000.01 to 7,000.00 $79.00 $79.00 Partial Cost Recovery Permit Valuation: $7,000.01 to $8,000.00 $86.00 $86.00 Partial Cost Recovery Permit Valuation: $8,000.01 to $9,000.00 $93.00 $93.00 Partial Cost Recovery Permit Valuation: $9,000.01 to 10,000.00 $100.00 $100.00 Partial Cost Recovery Permit Valuation: $10,000.01 to 20,000.00 Partial Cost Recovery Permit Valuation: $20,000.01 plus Partial Cost Recovery New Buildings, Additions, and Alterations: Permit New Buildings, Additions, and Alterations:$0.18 per square foot (Min. of $37.00)$0.18 per square foot (Min. of $37.00)Partial Cost Recovery Additional Fees New Construction - one or two family: Permit Early Start Permit (optional)$100.00 $100.00 Partial Cost Recovery Permit Plan Examination $75.00 $75.00 Partial Cost Recovery Permit WI Uniform Bldg. Permit Seal (cost + $5.)$38.00 $38.00 Partial Cost Recovery Permit Sidewalk Grade Stake $15.00 $15.00 Partial Cost Recovery New Construction - multiple family (more than 2 units) or commercial/industrial structure: Permit Plan Examination Partial Cost Recovery Permit Sidewalk Grade Stake (when applicable)$15.00 $15.00 Partial Cost Recovery Additions or Alterations - one or two family structure: Permit Plan Examination - Deck, detached garages $25.00 $25.00 Partial Cost Recovery Permit Plan Examination - 1-story building $50.00 $50.00 Partial Cost Recovery Permit Plan Examination - 2 story building $75.00 $75.00 Partial Cost Recovery Moving Permit: Permit Moving Permit: Under 500 sq. ft.$50.00 $50.00 Partial Cost Recovery Permit Moving Permit: Under 500 sq. ft.$100.00 $100.00 Partial Cost Recovery MISCELLANEOUS Permit Commencing work w/o permits or $100.00 plus the normal permit fee, whichever is greater Partial Cost Recovery Permit Re-inspection $100.00 per re-inspection $100.00 per re-inspection Partial Cost Recovery Fee Annual Administrative Fee for Contractor Pre-Pay Accounts $25.00 $25.00 Partial Cost Recovery Fee Temporary Certificate of Occupancy $100.00 Initial - then $50.00/month $100.00 Initial - then $50.00/month Partial Cost Recovery COMPLAINT BASED HOUSING INSPECTION (Violation Only) Fee Initial Inspection (per unit)$200.00 $200.00 Partial Cost Recovery Fee 1st Reinspection (per unit)$75.00 $75.00 Partial Cost Recovery Fee 2nd Reinspection (per unit)$150.00 $150.00 Partial Cost Recovery Fee 3rd Reinspection (per unit)$400.00 $400.00 Partial Cost Recovery CODE ENFORCEMENT SERVICE FEE Fee Initial Notice $0.00 $0.00 Partial Cost Recovery Fee 1st Service Fee $100.00 $100.00 Partial Cost Recovery Fee 2nd Service Fee $200.00 $200.00 Partial Cost Recovery Fee Subsequent Service Fee $300.00 $300.00 Partial Cost Recovery SUMP PUMP DISCHARGE ONLY ENFORCEMENT SERVICE FEE Fee Initial Notice $0.00 $0.00 Partial Cost Recovery Fee 1st Service Fee $20.00 $20.00 Partial Cost Recovery Fee 2nd Service Fee $50.00 $50.00 Partial Cost Recovery Fee 3rd Service Fee $100.00 $100.00 Partial Cost Recovery Fee Subsequent Service Fee $200.00 $200.00 Partial Cost Recovery ROOMING HOUSE Permit Rooming House License (Annual), plus $15.00 per bedroom $100.00 plus $15.00 per bedroom $100.00 plus $15.00 per bedroom Partial Cost Recovery Permit Rooming House - Penalty for Late License - for late renewal or operating without a license Double Fee Double Fee Partial Cost Recovery HEATING Permit Valuation: $0 to $1,000.00 $30.00 $30.00 Partial Cost Recovery Permit Valuation: $1,000.01 to $10,000.00 Partial Cost Recovery Permit Valuation: $10,000.01 to $25,000.00 Partial Cost Recovery Permit Valuation: Over $25,000.00 Partial Cost Recovery Fee Plan Examination Partial Cost Recovery STORAGE TANKS $100.00 for the first $10,000.00 plus $6.00 for each thousand dollar valuation or part thereof $100.00 for the first $10,000.00 plus $6.00 for each thousand dollar valuation or part thereof $160.00 for the first $20,000.00 plus $3.50 for each thousand dollar valuation or part thereof $160.00 for the first $20,000.00 plus $3.50 for each thousand dollar valuation or part thereof see WI Dept of Safety and Professional Services schedule see WI Dept of Safety and Professional Services schedule Triple fee or $100.00 plus the normal permit fee, whichever is greater Triple fee or $100.00 plus the normal permit fee, whichever is greater $30.00 for the first $1000.00 plus $16.00 per each additional thousand dollar valuation or part thereof $30.00 for the first $1000.00 plus $16.00 per each additional thousand dollar valuation or part thereof $174.00 for the first $10,000.00 plus $10.00 per each additional thousand dollar valuation or part thereof $174.00 for the first $10,000.00 plus $10.00 per each additional thousand dollar valuation or part thereof $324.00 for the first $25,000.00 plus $5.00 per each additional thousand dollar valuation or part thereof $324.00 for the first $25,000.00 plus $5.00 per each additional thousand dollar valuation or part thereof see WI Dept of Safety and Prof Services schedule see WI Dept of Safety and Prof Services schedule Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 4 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council Fee Storage Tank - Installation & Removal of Tanks Partial Cost Recovery ELECTRICAL Permit Valuation: $0 to 500.00 $30.00 $30.00 Partial Cost Recovery Permit Valuation: $500.01 to $1,000.00 Partial Cost Recovery Permit Valuation: $1,000.01 to 10,000.00 Partial Cost Recovery Permit Valuation: $10,000.01 to $20,000.00 Partial Cost Recovery Permit Valuation: Over $20,000.00 Partial Cost Recovery Annual Permits (Manufacturing Only): Permit Assessed Valuation: $50,000.00 or less.$100.00 $100.00 Partial Cost Recovery Permit Assessed Valuation: $50,000.01 to $100,000.00 inclusive.$200.00 $200.00 Partial Cost Recovery Permit Assessed Valuation: $100,000.01 to $500,000.00 inclusive.$300.00 $300.00 Partial Cost Recovery Permit Assessed Valuation: $500,000.01 to $1,000,000.00 inclusive.$400.00 $400.00 Partial Cost Recovery Permit Assessed Valuation: $1,000,000.01 & over $500.00 $500.00 Partial Cost Recovery PLUMBING Permit Minimum Permit Fee $30.00 $30.00 Partial Cost Recovery Permit Each fixture: New $9.00 $9.00 Partial Cost Recovery Permit Each fixture: Relocated $9.00 $9.00 Partial Cost Recovery Permit Each fixture: Replaced or roughed in for future use $9.00 $9.00 Partial Cost Recovery Permit Disconnect, abandon, or capping off of lateral (each lateral)$9.00 $9.00 Partial Cost Recovery Permit Sanitary or Storm Sewer connections at main in street or curb $50.00 $50.00 Partial Cost Recovery Permit Sanitary or Storm Sewers re-laid from main or curb to building or main to curb $50.00 $50.00 Partial Cost Recovery Permit Water Service connections at main in street or curb $50.00 $50.00 Partial Cost Recovery Permit Water Service re-laid from main or curb to building or main to curb $50.00 $50.00 Partial Cost Recovery Permit Water Service and Sewer repair.$50.00 $50.00 Partial Cost Recovery Permit Private Wells $50.00 $50.00 Partial Cost Recovery Permit Plan Examination - see City of Oshkosh Plan Review Partial Cost Recovery INSPECTIONS / ASSESSOR PERMITS - Interior Remodeling/Alterations, Decks, Fences, Patios, Steps, Porches, Driveways, Pools, Signs, Windows, Roofing, Siding, Demo/Razing, Ramps, Etc. Permit $0 to $1,000 $12.00 $12.00 Partial Cost Recovery Permit $1,000.01 to $2000.00 $15.00 $15.00 Partial Cost Recovery Permit $2,000.01 to $3,000 $17.00 $17.00 Partial Cost Recovery Permit $3,000.01 to $4,000 $19.00 $19.00 Partial Cost Recovery Permit $4,000.01 to $5,000 $22.00 $22.00 Partial Cost Recovery Permit $5,000.1 to $6,000 $24.00 $24.00 Partial Cost Recovery Permit $6,000.01 to $7,000 $26.00 $26.00 Partial Cost Recovery Permit $7,000.01 to $8,000 $29.00 $29.00 Partial Cost Recovery Permit $8,000.01 to $9,000 $31.00 $31.00 Partial Cost Recovery Permit $9,000.01 to $10,000 $33.00 $33.00 Partial Cost Recovery Permit $10,000.01 to $20,000 Partial Cost Recovery Permit Over $20,000 Partial Cost Recovery Permit $0.06 per square foot (Minimum of $10.00)$0.06 per square foot (Minimum of $10.00)Partial Cost Recovery Permit Maximum fee of $10,000 for new construction projects Not to exceed $10,000 Not to exceed $10,000 Partial Cost Recovery PARCEL CHANGES Fee Annexation $100.00 $100.00 Partial Cost Recovery Fee Attachment $100.00 $100.00 Partial Cost Recovery Fee Land Division $25 per lot + $50 $25 per lot + $50 Partial Cost Recovery Fee Combinations $25 per lot + $50 $25 per lot + $50 Partial Cost Recovery Fee CSM $25 per lot + $50 $25 per lot + $50 Partial Cost Recovery Fee Plat Final $25 per lot + $50 $25 per lot + $50 Partial Cost Recovery Fee Street Vacation $25 per lot + $50 $25 per lot + $50 Partial Cost Recovery Fee Other Requests $25.00 $25.00 Partial Cost Recovery INSPECTIONS / WEIGHTS & MEASURES Permit/License Annual Base Fee $50.00 $50.00 Cost Recovery Permit/License Bundled Firewood Dealer $20.00 $20.00 Cost Recovery see WI Dept of Safety and Prof Services schedule see WI Dept of Safety and Prof Services schedule $30.00 for the first $500.00 plus $8.00 for each additional hundred dollar valuation or part thereof $30.00 for the first $500.00 plus $8.00 for each additional hundred dollar valuation or part thereof $70.00 for the first $1,000.00 plus $17.00 for each additional thousand dollar valuation or part thereof $70.00 for the first $1,000.00 plus $17.00 for each additional thousand dollar valuation or part thereof $223.00 for the first $10,000.00 plus $6.00 for each additional thousand dollar valuation or part thereof $223.00 for the first $10,000.00 plus $6.00 for each additional thousand dollar valuation or part thereof $283.00 for the first $20,000.00 plus $3.50 for each additional thousand dollar valuation or part thereof $283.00 for the first $20,000.00 plus $3.50 for each additional thousand dollar valuation or part thereof see City of Oshkosh Plan Review Fee schedule see City of Oshkosh Plan Review Fee schedule $33.00 for the first $10,000 plus $2.00 for each thousand dollar valuation or part thereof $33.00 for the first $10,000 plus $2.00 for each thousand dollar valuation or part thereof $53.00 for the first $20,000 plus $1.20 for each thousand dollar valuation or part thereof $53.00 for the first $20,000 plus $1.20 for each thousand dollar valuation or part thereof New Buildings & Additions: (sq. footage includes all new areas including garages, basement/crawlspace and decks or porches) Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 5 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council Permit/License Electric Pill Counter $35.00 $35.00 Cost Recovery Permit/License Fabric Measuring Device $20.00 $20.00 Cost Recovery Permit/License Group 1 Scales (1-30 lbs)$55.00 $55.00 Cost Recovery Permit/License Group 2 Scales (1-20 lbs PLU)$60.00 $60.00 Cost Recovery Permit/License Group 3 Scales (31-500 lbs)$60.00 $60.00 Cost Recovery Permit/License Group 4 Scales (501-10,000 lbs)$65.00 $65.00 Cost Recovery Permit/License Group 5 Scales - Hi Accuracy (Grams)$65.00 $65.00 Cost Recovery Permit/License Group 6 Scales (10,000-200,000 lbs)$75.00 $75.00 Cost Recovery Permit/License High Speed Measuring Device $60.00 $60.00 Cost Recovery Permit/License Pharmacy Weights (per set)$50.00 $50.00 Cost Recovery Permit/License Wire & Cordage Measures $20.00 $20.00 Cost Recovery Permit/License Linear Measures $10.00 $10.00 Cost Recovery Permit/License Timing Devices $20.00 $20.00 Cost Recovery Permit/License Liquid Measuring Devices $55.00 $55.00 Cost Recovery Permit/License Vehicle Tank Meters $65.00 $65.00 Cost Recovery Permit/License Reverse Vending $55.00 $55.00 Cost Recovery Permit/License POS Scanners 3 or less $150.00 $150.00 Cost Recovery Permit/License POS Scanners 4-10 $240.00 $240.00 Cost Recovery Permit/License POS Scanners (11 or more)$25.00 per scanner $25.00 per scanner Cost Recovery Permit/License Package Checking $35.00 $35.00 Cost Recovery Permit/License Taxi Meters $50.00 $50.00 Cost Recovery Permit/License Penalty for Late Registration $150.00 $150.00 Cost Recovery Permit/License Penalty Fee for Device (non-registration)triple device fee triple device fee Cost Recovery Permit/License Re-Inspection Fee $50.00 $50.00 Cost Recovery LIBRARY Charge Single meeting room, open to the public $15/hour, plus $5 ea addtl 1/2 hr.$15/hour, plus $5 ea addtl 1/2 hr.Market Charge Double meeting room, open to the public $30/hour, plus $10 ea addtl 1/2 hr.$30/hour, plus $10 ea addtl 1/2 hr.Market Charge Single meeting room, not open to public not open to the public not open to the public Market Charge Double meeting room, not open to public not open to the public not open to the public Market Charge Single meeting room attendance fee attendance fee Market Charge Double meeting room attendance fee attendance fee Market Charge Dome Market Fee Photocopies $0.10 $0.10 Partial Cost Recovery Fee Computer Print-Off's - B & W $0.10 $0.10 Partial Cost Recovery Fee Computer Print-Off's - Color $0.25 $0.25 Partial Cost Recovery Fee Microfilm Prints $0.50 $0.50 Partial Cost Recovery Fee Fax $2.00 $1.75 Partial Cost Recovery Flat Rate FINES & FEES: Penalty Daily fee for adult material.$0.00 $0.00 No Fee Penalty Daily fee for juvenile material.$0.00 $0.00 No Fee Penalty Reference material per day per item $0.00 $0.00 No Fee Penalty DVD's/ Videos per day per $0.00 $0.00 No Fee Penalty Juvenile DVDs/Videos per day per item $0.00 $0.00 No Fee Penalty Interlibrary Loan Material per day per item $1.00 $1.00 Incentive to return materials Penalty On days library is closed $0.00 $0.00 No Fee MAXIMUM FINES: Penalty Reference & Interlibrary loan material $10.00 $10.00 Stop loss Penalty All Materials Stop loss MEDIA SERVICES Fee Dubbing Services / DVD Duplication $10.00 $10.00 Partial Cost Recovery Fee Dubbing Services / Tape Dub 0-60 minutes $15.00 $15.00 Partial Cost Recovery Fee Dubbing Services / Tape Dub Over 60 Minutes $25.00 $25.00 Partial Cost Recovery Fee Media Charges / DVD required $10.00 $10.00 Partial Cost Recovery Fee Media Charges / Blank DVD $5.00 $5.00 Partial Cost Recovery OTHER SERVICES & TRAINING CLASSES Fee Equipment Rental market rate market rate Partial Cost Recovery Fee Event Coverage Charge market rate market rate Partial Cost Recovery $300/hour, plus $150 ea addtl ptl hour that exceeds scheduled time-frame $300/hour, plus $150 ea addtl ptl hour that exceeds scheduled time-frame Patrons are allowed to check out material until their total accumulation of fines reaches $10.00. When this amount is exceeded, the patron must reduce the fine to below $10.00 before additional material may be checked out. Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 6 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council Fee Miscellaneous/Various market rate market rate Partial Cost Recovery Fee Re-Training $10.00 $10.00 Partial Cost Recovery Fee Studio Production Training Class $50.00 $50.00 Partial Cost Recovery MUSEUM User Fee Admission / Adult $8.00 $8.00 Help Support Museum Operations User Fee Admission / Child (3-Under)$0.00 $4.00 Help Support Museum Operations User Fee Admission / Child (4-17)$4.00 $4.00 Help Support Museum Operations User Fee Admission / Student (College with ID)$6.00 $6.00 Help Support Museum Operations User Fee Admission / Senior (62+)$6.00 $6.00 Help Support Museum Operations Charge Room Use / 4 hours or less $75.00 40.00 plus individual admission fees Cost Recovery of staff time Charge Room Use / over 4 hours / additional $15.00 $10/add'l hour Cost Recovery of staff time Change: for each hour over 3 hours Room Use / Use of kitchen $15.00 New Cost Recovery New category Room Use / Use of A/V (computer, large screen, audio system, conference calling, etc)$15.00 New Cost Recovery / Market New category Room Use / Cleaning Fee (only if required)$50.00 New Cost Recovery / Staff Time New category Research Reseach: First 30 minutes Free New Cost Recovery / Market Fee Research: per each additional 30 minutes $19.00 New Cost Recovery / Staff Time $19.00 reflects approximate half-hourly pay rate of collections staff PARKING PERMITS PERMITS AND LEASED STALLS Permit Annual: per yr. for the first 20 $340.00 $340.00 Resolution 21-552 Permit Monthly: per month for the first 20 $30.00 $30.00 Resolution 21-552 Permit Daily: for quantities between 1 and 99 $1.50 $1.50 Resolution 21-552 Fee Leased Stalls per month $30.00 $30.00 Resolution 21-552 PARKING RESTRICTIONS PARKING RESTRICTIONS Penalty No parking 2 a.m. to 5 a.m.$15.00 Market Penalty Parked on private property $15.00 Market Penalty Prohibited parking (signed)$15.00 Market Penalty Overtime parking violation $15.00 Market Penalty Failure to properly display permit $15.00 Market Penalty Fraudulent use of parking permit $15.00 Market Penalty Disabled Parking Violation $150.00 Market Penalty Fire Lanes $50.00 Market Penalty Other Violations $15.00 Market PARKS MEMORIAL TREE PROGRAM Fee Memorial Tree Program - Choice #1 $400.00 $400.00 Cost Recovery / Market BOAT LAUNCHES User Fee Daily Launch Fee $7.00 $7.00 Cost Recovery / Market User Fee Annual - Resident $30.00 $30.00 Cost Recovery / Market User Fee Annual - Resident Senior Citizen $25.00 $25.00 Cost Recovery / Market User Fee Annual - Non Resident $40.00 $40.00 Cost Recovery / Market User Fee Multi-Year (3 year) Resident $70.00 $70.00 Cost Recovery / Market User Fee Mult-Year (3 year) Resident Senior Citizen $55.00 $55.00 Cost Recovery / Market User Fee Multi-Year (3 year) Non-Resident $95.00 $95.00 Cost Recovery / Market User Fee Second / Replacement Annual Sticker - Resident $5.00 $5.00 Cost Recovery / Market User Fee Second / Replacement Annual Sticker - Non-Resident $10.00 $10.00 Cost Recovery / Market User Fee Second / Replacement Mulit-Year (3 yr) Sticker - Resident $10.00 $10.00 Cost Recovery / Market User Fee Second / Replacement Mulit-Year (3 yr) Sticker - Non-Resident $20.00 $20.00 Cost Recovery / Market User Fee Boat Launch Buy Out (per day)$500.00 $500.00 Cost Recovery MILLER'S BAY PROGRAM User Fee Mooring Program (Resident)$150.00 $150.00 Cost Recovery / Market User Fee Mooring Program (Non-Resident)$200.00 $200.00 Cost Recovery / Market User Fee On-Land & Dinghy Dock (Resident)$100.00 $100.00 Cost Recovery / Market User Fee On-Land & Dinghy Dock (Non-Resident)$125.00 $125.00 Cost Recovery / Market User Fee Kayak/Canoe Storage (Resident)$50.00 $50.00 Cost Recovery / Market User Fee Kayak/Canoe Storage (Non-Resident)$75.00 $75.00 Cost Recovery / Market PARK FACILITY FEE SCHEDULE Park Shelters: User Fee Small Open Shelters - Residents - WEEKDAY $42.00 $42.00 Cost Recovery / Market User Fee Small Open Shelters - Residents - WEEKEND/HOLIDAY $52.50 $52.50 Cost Recovery / Market User Fee Small Open Shelters - Non Residents - WEEKDAY $52.50 $52.50 Cost Recovery / Market Change: Children 3 and under: Free -- Children 4 and over: $4.00 (improves cost recovery) Change: Children 3 and under: Free -- Children 4 and over: $4.00 (improves cost recovery) Change: 3 hours of use, Last change was in 2012. New cost reflects use of space, tables, chairs, and basic setup/takedown and cleaning by staff New category - This fee applies to staff time researching, providing/facilitating access to, or creating materials (such as copies, scans of archival material or photos of artifacts) to fulfill a request. See Chapter 27 of the Municipal Code to be review at a future date. Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 7 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council User Fee Small Open Shelters - Non Residents - WEEKEND/HOLIDAY $63.00 $63.00 Cost Recovery / Market User Fee Medium Enclosed/Open - Residents - WEEKDAY $52.50 $52.50 Cost Recovery / Market User Fee Medium Enclosed/Open - Residents - WEEKEND/HOLIDAY $63.00 $63.00 Cost Recovery / Market User Fee Medium Enclosed/Open - Non Residents - WEEKDAY $63.00 $63.00 Cost Recovery / Market User Fee Medium Enclosed/Open - Non Residents - WEEKEND/HOLIDAY $73.50 $73.50 Cost Recovery / Market User Fee Large Shelters/Concession Stands - Residents - WEEKDAY $63.00 $63.00 Cost Recovery / Market User Fee Large Shelters/Concession Stands - Residents - WEEKEND/HOLIDAY $73.50 $73.50 Cost Recovery / Market User Fee Large Shelters/Concession Stands - Non Residents - WEEKDAY $73.50 $73.50 Cost Recovery / Market User Fee Large Shelters/Concession Stands - Non Residents - WEEKEND/HOLIDAY $84.00 $84.00 Cost Recovery / Market User Fee Lakeshore 4 Seasons Building - Residents - WEEKDAY $225.00 $0.00 Cost Recovery/ Market New Fee User Fee Lakeshore 4 Seasons Building - Residents - WEEKEND/HOLIDAY $275.00 $0.00 Cost Recovery/ Market New Fee User Fee Lakeshore 4 Seasons Building- Non Residents - WEEKDAY $275.00 $0.00 Cost Recovery/ Market New Fee User Fee Lakeshore 4 Seasons Building - Non Residents - WEEKEND/HOLIDAY $325.00 $0.00 Cost Recovery/ Market New Fee Baseball / Softball Fields - Tournament Use & Field Prep: User Fee Tournaments - per field, per day, no lights (residents)$25.00 $25.00 Cost Recovery / Market User Fee Tournaments - per field, per day, no lights (non-residents)$35.00 $35.00 Cost Recovery / Market User Fee Tournaments - per field, per day, lights (residents)$50.00 $50.00 Cost Recovery / Market User Fee Tournaments - per field, per day, lights (non-residents)$60.00 $60.00 Cost Recovery / Market User Fee Field Preparation - per field (residents)$15.00 $15.00 Cost Recovery / Market User Fee Field Preparation - per field (non-residents)$25.00 $25.00 Cost Recovery / Market User Fee Rental Fee - PER COURT PER HOUR $5.00 $5.00 Cost Recovery / Market AMUSEMENT RIDES - MENOMINEE PARK User Fee Train at Menominee Park $1.50 $1.50 Partial Cost Recovery User Fee Kayak / Canoe / Paddleboard - PER HOUR $9.00 $9.00 Partial Cost Recovery User Fee Aqua Bike / Mini Pontoon (2 person) - PER HALF HOUR $7.00 $7.00 Partial Cost Recovery User Fee Mini Pontoon (4 person) - PER HALF HOUR $12.00 $12.00 Partial Cost Recovery Charge Concessions - vending machines/candy/soda varies $0.25 - $4.00 varies $0.25 - $4.00 Cost Recovery POLLOCK COMM. WATER PARK Daily Pass: User Fee Child (2 & Under)FREE FREE Partial Cost Recovery / Market User Fee Youth (3-17)$4.50 / After 5 pm $3 $4.50 / After 5 pm $3 Partial Cost Recovery / Market User Fee Adult (18-59)$5.50 / After 5 pm $4 $5.50 / After 5 pm $4 Partial Cost Recovery / Market User Fee Seniors (60 plus)$3.50 / After 5pm $2 $3.50 / After 5pm $2 Partial Cost Recovery / Market User Fee Daily Group Rate Partial Cost Recovery / Market Season Pass: User Fee Child (2 & Under)FREE FREE Partial Cost Recovery / Market User Fee Youth (3-17)$60.00 $60.00 Partial Cost Recovery / Market User Fee Adult (18-59)$70.00 $70.00 Partial Cost Recovery / Market User Fee Seniors (60 plus)$60.00 $60.00 Partial Cost Recovery / Market User Fee $145.00 and $16 each add'l $145.00 and $16 each add'l Partial Cost Recovery / Market User Fee Youth (3-17) - NON RESIDENT $75.00 $75.00 Partial Cost Recovery / Market User Fee Adult (18-59) - NON RESIDENT $85.00 $85.00 Partial Cost Recovery / Market User Fee Seniors (60 plus) - NON RESIDENT $75.00 $75.00 Partial Cost Recovery / Market 4-Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs)4-Member Family ($16 addtl ea. over 2 yrs)4- Member Family ($16 addtl ea. over 2 yrs) Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 8 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council User Fee $160.00 and $16 each add'l $160.00 and $16 each add'l Partial Cost Recovery / Market User Fee Lost pass replacements $5.00 $5.00 Partial Cost Recovery / Market Birthday Parties: User Fee Birthday Party #1: Birthday song over the speakers (per person)$3.50 $3.50 Resolution 20-494 User Fee Birthday Party #2: B.D. song, gift for B.D. person, ice cream treat for each guest (per person)$5.25 $5.25 Resolution 20-494 User Fee $7.00 $7.00 Resolution 20-494 User Fee $8.00 $8.00 Resolution 20-494 User Fee Rent pool "after hours" 7:30-9:30 am or pm (per hour)$300.00 $300.00 Resolution 20-494 LEACH AMPHITHEATER Charge $1 per paid admission for event where max ticket price is $5 or greater (For-Profits Only)Partial Cost Recovery / Market User Fee Daily Non-Profit Partial Cost Recovery / Market User Fee Daily For-Profit / Commercial Rental $5,000 per day $5,000 per day Partial Cost Recovery / Market User Fee Weddings, Class Reunions, Company Picnics, and Some Special Events Partial Cost Recovery / Market User Fee Minimal Use Event up to $500 per day up to $500 per day Partial Cost Recovery / Market User Fee Set-Up / Take-Down / Clean-up See Special Events - Parks FT Fee See Special Events - Parks FT Fee Partial Cost Recovery / Market PARKS / CEMETERY Fee Interment - Adult $950.00 $850.00 Cost Recovery / Market Increased $100 Fee Interment - Adult (winter months 12/15-3/15)$1,100.00 $900.00 Cost Recovery / Market Increased $200 Fee Interment - Infants $300.00 $300.00 Cost Recovery / Market Fee Interment - Cremains $525.00 $450.00 Cost Recovery / Market Increased $75 Fee Interment - Cremains (in marker by Monument dealer)$200.00 $200.00 Cost Recovery / Market Fee Interment - Mausoleum burials (private)$200.00 $200.00 Cost Recovery / Market Fee Disinterment - Adult $800.00 $800.00 Cost Recovery / Market Fee Disinterment - Youth/Baby $500.00 $500.00 Cost Recovery / Market Fee Overtime charges - weekdays after 3 p.m.$150.00 $150.00 Cost Recovery / Market Fee Overtime charges - Saturday before 12 noon $225.00 $225.00 Cost Recovery / Market Fee Overtime charges - Saturday after 12 noon $300.00 $300.00 Cost Recovery / Market Fee Burial spaces - Adult - residents $750.00 $650.00 Cost Recovery / Market Increased $100 Fee Burial spaces - Adult - non-residents $850.00 $750.00 Cost Recovery / Market Increased $100 Fee Burial spaces - baby $200.00 $200.00 Cost Recovery / Market Fee Burial spaces - veteran $125.00 $125.00 Cost Recovery / Market Fee Marker Permits $50.00 $50.00 Cost Recovery / Market Fee Chapel Rental $200.00 $200.00 Cost Recovery / Market Fee Crypt Rent (minimum charge per month)$30.00 $30.00 Cost Recovery / Market Fee Deed Transfer $50.00 $0.00 Cost Recovery / Market New Fee Fee $150.00 $0.00 Cost Recovery / Market New Fee Fee Local Hospital Perinatal Interment $50.00 $450.00 Cost Recovery/ Market Decreased $400 PLANNING ITEMS BEFORE PLAN COMMISSION Permit Access Control Variance $100.00 $100.00 Partial Cost Recovery Permit Annexation / Attachment $150.00 $150.00 Partial Cost Recovery Permit Conditional Use Permit (CUP)$40.00 Recording Fee + 350.00 $40.00 Recording Fee + 350.00 Partial Cost Recovery Permit Floodplain Map Amendment/Revision $500.00 $500.00 Partial Cost Recovery 4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4- Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4- Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT4-Member Family ($16 addtl ea. over 2 yrs) - NON RESIDENT Birthday Party #3: B.D. song, gift for B.D. person, hotdog/soda/ice cream treat for each guest (per person) Birthday Party #4: B.D. song, gift for B.D. person, pretzel or nachos & cheese/soda/ice cream treat for each guest (per person) $1 per paid admission for event where max ticket price is $5 or greater (For-Profits Only) $1 per paid admission for event where max ticket price is $5 or greater (For-Profits Only) $1,500 per day; $1,250 per day for a two day rental; and $1,000 per day for a three (plus) day rental $1,500 per day; $1,250 per day for a two day rental; and $1,000 per day for a three (plus) day rental $1,000 per day for use of entire venue, $100 to use gazebo for weddings $1,000 per day for use of entire venue, $100 to use gazebo for weddings *Burial Rights for 2nd, 3rd, 4th interment (cremains only) *Additional fee on top of cremains interment Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 9 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council Permit Land Division (based on number of lots to be created)$75.00 per lot $75.00 per lot Partial Cost Recovery Permit Other Requests $75.00 $75.00 Partial Cost Recovery Permit Planned Development Review $450.00 $450.00 Partial Cost Recovery Permit Plats: Preliminary $1 per lot plus $100.00 $100.00 Partial Cost Recovery Permit Plats: Final $25 per lot plus $150.00 $150.00 Partial Cost Recovery Permit Privilege in Street $100.00 $100.00 Partial Cost Recovery Permit Zone Change $350.00 $350.00 Partial Cost Recovery Permit Zone Change w/Conditional Use Permit/PD $650.00 $650.00 Partial Cost Recovery Permit Street Vacation $250.00 $250.00 Partial Cost Recovery Permit Variance to Subdivision Regulations $100.00 $100.00 Partial Cost Recovery Permit Ordinance Revision / Citizen Request $250.00 $250.00 Partial Cost Recovery Permit Comprehensive Plan Land Use Amendment $750.00 $750.00 Partial Cost Recovery Permit Design Standards Variance $125.00 $125.00 Partial Cost Recovery Permit Notification Sign $25.00 $25.00 Partial Cost Recovery Fee Neighborhood Meetings mailing: 0 - 50 notices $100.00 $100.00 Partial Cost Recovery Fee Neighborhood Meetings mailing: 51 - 100 notices $200.00 $200.00 Partial Cost Recovery Fee Neighborhood Meetings mailing: 101 + notices $2.00 per notice $2.00 per notice Partial Cost Recovery Fee Commencing work without a permit $100.00 $100.00 Partial Cost Recovery Fee Short Term Rentals $40.00 $40.00 Partial Cost Recovery SITE PLAN REVIEWS Multi-Family Residential, Commercial, and Industrial: Permit Level 1 <10,000 sq ft, less than 1 acre $425 + $100 $425 + $100 Partial Cost Recovery Permit Level 2 10,000-50,000 sq ft 1.01-10 acres $625 + $125 $625 + $125 Partial Cost Recovery Permit Level 3 50,001-100,000 sq ft 10.01-25 acres $775 + $150 $775 + $150 Partial Cost Recovery Permit Level 4 Greater than 100,001 sq ft, 25.01 +$1,000 + $175 $1,000 + $175 Partial Cost Recovery Permit Fence (commercial & industrial)$100.00 $100.00 Partial Cost Recovery Fee Cost Recovery Single Family & Two Family Structures: Permit New Construction: single family and two family $100.00 $100.00 Partial Cost Recovery Permit Additions: any addition/expansion of existing structure $50.00 $50.00 Partial Cost Recovery Permit Decks, Patios, Ramps: new or expansion/addition $40.00 $40.00 Partial Cost Recovery Permit Driveways: new or expansion/addition $40.00 $40.00 Partial Cost Recovery Permit Fence: new or expansion/addition $25.00 $25.00 Partial Cost Recovery Permit Garages, Utility Buildings, Sheds; new/expansion/addition or raze and rebuild.$40.00 $40.00 Partial Cost Recovery Permit Parking Areas: new or expansion/addition $35.00 $35.00 Partial Cost Recovery Permit Pools: new or expansion/addition $30.00 $30.00 Partial Cost Recovery Permit Design Standard Zoning Verification Fee $30.00 $30.00 Partial Cost Recovery Multiple Family Structures: Permit Decks, Patios, Ramps: new or expansion/addition $30.00 $30.00 Partial Cost Recovery Permit Fence: new or expansion/addition $25.00 $25.00 Partial Cost Recovery Permit Pools: new or expansion/addition $50.00 $50.00 Partial Cost Recovery Permit Utility Buildings, Sheds: new or expansion/addition $50.00 $50.00 Partial Cost Recovery Other: Permit Landscape Review / Revision / Amendment $125.00 $125.00 Partial Cost Recovery Permit Floodplain Land Use Permit $250.00 $250.00 Partial Cost Recovery Permit Shoreland Land Use Permit $125.00 $125.00 Partial Cost Recovery Permit New Communications Tower or Class I Colocation $3,000.00 $3,000.00 Partial Cost Recovery Permit Mobile Vending $100.00 $100.00 Partial Cost Recovery Permit Quadricycle $100.00 $100.00 Partial Cost Recovery Signs: Permit New Pylon or Ground Sign $100.00 $100.00 Partial Cost Recovery Permit New Wall Sign $100.00 $100.00 Partial Cost Recovery Permit Electric Message Center Sign $125.00 $125.00 Partial Cost Recovery Permit Sign Face Replacement $50.00 $50.00 Partial Cost Recovery Permit Projecting Sign $100.00 $100.00 Partial Cost Recovery Permit Awning Sign $50.00 $50.00 Partial Cost Recovery Permit Other Signs as regulated by Ordinance $75.00 $75.00 Partial Cost Recovery Permit Sign Revision / Amendment $50.00 $50.00 Partial Cost Recovery ITEMS BEFORE BOARD OF APPEALS Permit Variance to Zoning Ordinance $175.00 $175.00 Partial Cost Recovery Permit Variance to City Building Code $125.00 $125.00 Partial Cost Recovery Permit Appeal to Interpretation $125.00 $125.00 Partial Cost Recovery TEMPORARY USE PERMITS Permit 30 days of less $75.00 $75.00 Partial Cost Recovery Permit 31 to 60 days $125.00 $125.00 Partial Cost Recovery Permit 61 to 90 days $150.00 $150.00 Partial Cost Recovery Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.)Contract Consultant Service Fee (i.e. stormwater, site engineering design, traffic engineering design, etc.) Cost of City's contract development services consultant fee PLUS two percent (2%) administrative fee Cost of City's contract development services consultant fee PLUS two percent (2%) administrative fee Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 10 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council Permit Multiple Site Fee Partial Cost Recovery ZONING CODE ENFORCEMENT SERVICE FEES Fee Initial Service Fee $100.00 $100.00 Partial Cost Recovery Fee 2nd Service Fee $200.00 $200.00 Partial Cost Recovery Fee 3rd Service Fee $300.00 $300.00 Partial Cost Recovery MISCELLANEOUS Permit Chicken, Duck, and Beekeeping License/Renewal $15.00 $15.00 Partial Cost Recovery Permit Pilot Program for Docked Mobility Systems Licence / Renewal $100.00 $100.00 Partial Cost Recovery Permit Condominium Plat / Administrative Review Only $50.00 $50.00 Partial Cost Recovery Permit Home Occupation License $25.00 $25.00 Partial Cost Recovery Fee Historical Tax Credit Research Fee $75.00 per hour + Costs $75.00 per hour + Costs Fee Land Division / Administrative Review Only $50.00 $50.00 Partial Cost Recovery Fee Lot Consolidation / Administrative Review Only $50.00 $50.00 Partial Cost Recovery Fee Mortgage Subordination Request $150.00 $150.00 Partial Cost Recovery Fee Sidewalk Café Permit $50.00 $50.00 Partial Cost Recovery Fee Certificate of Occupancy $100.00 $100.00 Permit Zoning Compliance Letter - Single Family and Two Family properties $35.00 $35.00 Partial Cost Recovery Permit Zoning Compliance Letter - Multi-family/Commercial/Industrial properties $80.00 $80.00 Partial Cost Recovery Permit Zoning Compliance Letter - Zoning Only Written Verification $30.00 $30.00 Partial Cost Recovery PARKLAND DEDICATION FEES (Applies to all residential final plats, condo plats, and CSM's Lot Fees (Lot fees due at time of platting): Fee Single Family $200.00 per lot $200.00 per lot Fee in lieu of parkland dedication Fee Multi - Family $165.00 per lot $165.00 per lot Fee in lieu of parkland dedication Unit Fees (Unit fees due at time of building permit application): Fee Single Family $200.00 per lot $200.00 per lot Fee in lieu of parkland dedication Fee Multi - Family $165.00 per lot $165.00 per lot Fee in lieu of parkland dedication MAPS Site Plan and Floodplain: Fee 8 1/2 x 11 $7.50 $7.50 Partial Cost Recovery Fee 11 x 17 $11.00 $11.00 Partial Cost Recovery City Map with Street Listings: Fee Color - Special Order (B & W available from Public Works)$25.00 $25.00 Partial Cost Recovery Specialized: Fee 8 1/2 x 11 $7.50 base fee + $75.00 per hour $7.50 base fee + $75.00 per hour Partial Cost Recovery Fee 8 1/2 x 14 $8.00 base fee + $75.00 per hour $8.00 base fee + $75.00 per hour Partial Cost Recovery Fee 11 x 17 $10.00 base fee + $75.00 per hour $10.00 base fee + $75.00 per hour Partial Cost Recovery Fee Larger than 11 x 17 $25.00 base fee + $75.00 per hour $25.00 base fee + $75.00 per hour Partial Cost Recovery Zoning: Fee 1500 scale, color (12 + .60)$12.60 $12.60 Partial Cost Recovery Fee 1000 scale, color (20 + 1)$21.00 $21.00 Partial Cost Recovery DOCUMENTS 2005 Comprehensive Plan (Also available on the City's web page): Fee Hard copy (10 + .50)$10.50 $10.50 Partial Cost Recovery Fee CD (5 + .25)$5.25 $5.25 Partial Cost Recovery Zoning Ordinance: Fee Hard copy (15 + .75)$15.75 $15.75 Partial Cost Recovery Historic District Survey: Fee Hard Copy (10 + .50)$10.50 $10.50 Partial Cost Recovery Fee CD (5 + .25)$5.25 $5.25 Partial Cost Recovery Bike and Pedestrian Plan: Fee Hard Copy (10 + .50)$10.50 $10.50 Partial Cost Recovery Sustainability Plan: Fee Hard Copy (10 + .50)$10.50 $10.50 Partial Cost Recovery POLICE DEPARTMENT Fee Open records request per disk-electronic $1.50 $1.50 Cost recovery Fee Crash Reports online No charge No charge Cost recovery Fee Crash Reports for paper copy $1.00 per report $1.00 per report Cost recovery Fee Open records request - Printed Photographs-$0.25 per page / $1.50 per disk $0.25 per page / $1.50 per disk Cost recovery Fee Safety City Summer Program - per child No charge No charge Market Fee Parking permits per month $10.00 per month $10.00 per month Market PUBLIC WORKS SNOW REMOVAL: Infraction First 100'$148.00 $74.00 Cost Recovery Approved on Res. 23-556 Infraction Additional Length over 100'$1.38 $0.75 Cost Recovery Approved on Res. 23-556 Infraction Handicap Ramp/Crosswalk Quadrant $98.00 $69.00 Cost Recovery Approved on Res. 23-556 Regular Fee for First Site + 50% of fee each additional site if all obtained at one time (up to 4 sites total) Regular Fee for First Site + 50% of fee each additional site if all obtained at one time (up to 4 sites total) Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 11 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council SALT PLACEMENT: Infraction First 100'$92.50 $64.50 Cost Recovery Approved on Res. 23-556 Infraction Additional Length over 100'$0.90 $0.65 Cost Recovery Approved on Res. 23-556 UNUSUAL SNOW CONDITIONS: Infraction Mobilization $100.00 $120.00 Cost Recovery Approved on Res. 23-556 Infraction Loading Snow (per hour)$120.00 $120.00 Cost Recovery Approved on Res. 23-556 Infraction Hauling Snow (per hour)$130.00 $120.00 Cost Recovery Approved on Res. 23-556 Infraction Administrative Charge for each parcel $25.00 $25.00 Partial Cost Recovery No change Infraction Remove Ice from Sump Pump Discharge (per hour)$85.00 $120.00 Cost Recovery Approved on Res. 23-556 PUBLIC WORKS / ENGINEERING Charge Sale of plans / specifications $25.00 $25.00 Partial Cost Recovery No Change Charge Spec books / hard copies $25.00 $25.00 Partial Cost Recovery No Change Charge Storm Drainage Plan Approval (when required by Public Works Dept.)Actual Cost + 2% Administrative Fee Actual Cost + 2% Administrative Fee Cost Recovery No Change STORM WATER UTILITY CREDIT APPLICATION Fee Non-Residential Flow Controls Only $200.00 $200.00 Partial Cost Recovery No Change Fee Non-Residential Pollution Control Only $200.00 $200.00 Partial Cost Recovery No Change Fee Non-Residential Flow Control and Pollution Control $300.00 $300.00 Partial Cost Recovery No Change Fee Residential Property owners requesting Best Management Practice Credit $10.00 $10.00 Partial Cost Recovery No Change Fee Residential Property owners requesting Riparian Credit of 25%$10.00 $10.00 Partial Cost Recovery No Change Fee Residential Property owners requesting a Riparian Credit greater than 25%$10.00 $10.00 Partial Cost Recovery No Change Fee $10.00 $10.00 Partial Cost Recovery No Change Fee $10.00 $10.00 Partial Cost Recovery No Change RIGHT-OF-WAY PERMIT FEES Fee Base Fee $15.00 $15.00 Cost Recovery No Change Fee Cost per foot $0.75 $0.75 Cost Recovery No Change Fee Cost per structure $25.00 $25.00 Cost Recovery No Change RECYCLING RECYCLING Fee Per year, per residential unit $35.00 $35.00 Cost Recovery No Change Fee More than one solid waste cart at a residential dwelling per year $180.00 $180.00 Partial Cost Recovery No Change YARD WASTE DISPOSAL Fee Use of City yard waste disposal site for a resident per year $25.00 $25.00 Partial Cost Recovery No Change Fee Use of City yard waste disposal site NON-resident per year $125.00 $125.00 Partial Cost Recovery No Change SANITATION GARBAGE PICK-UP FEES Fee $23.00 $23.00 Partial Cost Recovery No Change Fee $13.00 $13.00 Partial Cost Recovery No Change Fee $15.00 $15.00 Partial Cost Recovery No Change Infraction Return to collect a tagged item in violation / Admin Fee plus $25 per item plus $25 Admin Fee $25 per item plus $25 Admin Fee Partial Cost Recovery No Change Infraction Excessive amounts of garbage/refuse left on the terrace / Admin Fee plus $250 plus $25 Admin Fee $250 plus $25 Admin Fee Partial Cost Recovery No Change SENIOR SERVICES ROOM RENTAL South Facility: Charge Great Room per hour $30.00 $40.00 Market Decreased $10 Charge Classroom / per hour $35.00 $45.00 Market Decreased $10 Charge Willow per hour $40.00 $50.00 Market Decreased $10 Charge Oasis per hour $50.00 $60.00 Market Decreased $10 Charge All South Facility $65.00 $75.00 Market Decreased $10 North Facility: Charge Kiwanis Hall $50.00 $60.00 Market Decreased $10 PROGRAMMING CHARGES Charge Nail Care $28.00 $24.00 Market / Partial Cost Recovery Increased $4 Charge Special Events $10.00-$17.00 minus tax $10.00-$30.00 minus tax Market / Partial Cost Recovery Increased $13 Charge Wellness Classes $3.00 - $60.00 $5.00 - $60.00 Market / Partial Cost Recovery Base fee decreased $2 Charge Art Classes $3.00 - $50.00 $5.00 - $75.00 Market / Partial Cost Recovery Base fee decreased $2 and high end of fee decreased $25 Charge Education Classes $3.00 - $50.00 $5.00 - $75.00 Market / Partial Cost Recovery Base fee decreased $2 and high end of fee decreased $25 Charge Technology Classes $2.00 - $10.00 $2.00 - $10.00 Market / Partial Cost Recovery Residential Property owners requesting Best Management Practice Credit and 25% Riparian Credit Residential Property owners requesting Best Management Practice Credit and Riparian Credit greater than 25% Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators.Appliances: stoves, microwaves, washers, dryers, air conditioners, dehumidifiers, humidifiers, freezers, refrigerators. Metal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEMMetal: water heaters, lawn mowers, snow blowers, bed frames, etc., PER ITEM Large items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEMLarge items: couches, upholstered furniture, kitchen table and chairs, desks, box springs, mattresses, and objects larger than 3' x 3' x 3'., PER ITEM Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 12 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council Charge Virtual Classes $2.00 - $10.00 $2.00 - $10.00 Market / Partial Cost Recovery Stay Social Pass (Cards, games, knitting): User Fee Daily Rate $.75/$1.25 includes tax $.75/$1.25 includes tax Partial Cost Recovery User Fee Monthly Rate $5.75/$8.50 includes tax $5.75/$8.50 includes tax Partial Cost Recovery User Fee Yearly Rate $56.75/$85.00 includes tax $56.75/$85.00 includes tax Partial Cost Recovery Stay Active Pass (Exercise Classes and Fox Fitness Center): Charge Daily Rate $2.50/$3.75 includes tax $2.50/$3.75 includes tax Partial Cost Recovery Charge Monthly Rate $17.00/$25.50 includes tax $17.00/$25.50 includes tax Partial Cost Recovery Charge Yearly Rate $192.00/$288.00 includes tax $192.00/$288.00 includes tax Partial Cost Recovery Creative Expression Pass (Program Open Hours): User Fee Daily Rate $1.50/$2.25 includes tax $1.50/$2.25 includes tax Partial Cost Recovery User Fee Monthly Rate $6.50/$9.75 includes tax $6.50/$9.75 includes tax Partial Cost Recovery User Fee Yearly Rate $78.00/$117.00 includes tax $78.00/$117.00 includes tax Partial Cost Recovery SIGN Infraction Damage to signs Actual Cost Actual Cost Cost Recovery Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 13 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council STREETS WEED / GRASS CUTTING: Infraction Weedeater plus $50 admin fee per lot $3.45/hour $33.00 per hour Cost Recovery Equipment only rate Infraction Pickup Truck plus $50 admin fee per lot $14.66/hour $33.00 per hour Cost Recovery Equipment only rate Infraction Hand-Mower plus $50 admin fee per lot $33.00 per hour Cost Recovery Infraction Utility Tractor/Mower plus $50 admin fee per lot $24.14/hour $60.00 per hour Cost Recovery Equipment only rate Infraction Large Tractor/Mower plus $50 admin fee per lot $23.64/hour $121.50 per hour Cost Recovery Equipment only rate Administrsative Fee $40.82/hour Equipment only rate Labor $52.00/hour TRANSPORTATION BUS FARES - CITY ROUTES Fee Cash Fare (6 - 59 y/o)$1.50 $1.50 Partial Cost Recovery Fee Senior Citizen (60 y/o plus)$0.75 $0.75 Per FTA, 50% or less of cash fare Fee Disabled (w/ADA card or Dial-A-Ride)$0.75 $0.75 Per FTA, 50% or less of cash fare Fee Children (under 6 yrs of age)FREE FREE Market Fee Punch Pass (20 rides)$30.00 $30.00 Equal to cash fare; no discount Fee Reduced Punch Pass (20 rides):$15.00 $15.00 Equal to reduced cash fare, no discount Fee Single Token $1.75 $1.75 Cost Recovery Fee Tokens (20):$35.00 $35.00 Higher than cash fare / discourage use Fee Monthly Pass (unlimited rides)$35.00 $35.00 Partial Cost Recovery Fee 3-Month Pass (unlimited rides)$90.00 $90.00 Discounted Market Fee EAA Shuttle (round trip)$5.00 $5.00 Based on cash fare Fee EAA Pass $30.00 $30.00 Based on pass price Fee FVTC Students - show FVTC ID w/current semester sticker Free Free Separate agreement with FVTC Fee Oshkosh Area K-12 students - show current student ID Free Free Separate agreement with OASD Fee GO CONNECT - OSHKOSH/NEENAH Fee Cash Fare $5.00 Partial Cost Recovery Fee FVTC Students - show FVTC ID w/current semester sticker Free Separate agreement with FVTC OTHER FEES Fee Access-To-Jobs Card $4.00 $4.00 Cost Recovery Fee ADA replacement card $4.00 $4.00 Cost Recovery Fee Bus Pass Lamination $1.00 $1.00 Cost Recovery Fee Student Pass Replacement $2.00 Cost Recovery PARATRANSIT FARES Fee ADA Non-Ambulatory (Basic)$3.00 $3.00 Fee ADA Non-Ambulatory (Premium)$4.00 $4.00 Fee ADA Non-Ambulatory (After Hours)$6.00 $6.00 Partial Cost Recovery Fee ADA Ambulatory (Basic)$3.00 $3.00 Fee ADA Ambulatory (Premium)$4.00 $4.00 Fee ADA Ambulatory (After Hours)$6.00 $6.00 Partial Cost Recovery Fee Dial - A - Ride: Senior $4.50 $4.50 Partial Cost Recovery Fee Dial - A - Ride: After Hours $6.00 $6.00 Partial Cost Recovery Fee Access to Jobs $4.00 $4.00 Partial Cost Recovery Fee Rural Program $7.00 $7.00 Partial Cost Recovery Fee ADA Non-Ambulatory Agency Tickets $17.00 Partial Cost Recovery Fee ADA Ambulatory Agency Tickets $17.00 Partial Cost Recovery Fee ADA Rural Ambulatory / Non-Ambulatory over 60 Agency Tickets $25.00 Partial Cost Recovery WATER UTILITY MONTHLY WATER SERVICE CHARGES (Effective 06-01-2023) Fixed charge by meter size = service charge + fire protection charge: User Fee 5/8" and 3/4"$9.94 + $4.07 $8.60 + $3.38 Cost Recovery User Fee 1"$15.00 + $10.50 $13.40 + $8.50 Cost Recovery User Fee 1 1/4"$21.00 + $16.00 $18.00 + $13.00 Cost Recovery User Fee 1 1/2"$25.00 + $21.00 $23.00 + $17.00 Cost Recovery User Fee 2"$40.00 + $33.00 $35.00 + $27.00 Cost Recovery User Fee 3"$59.00 + $61.00 $54.00 + $51.00 Cost Recovery User Fee 4"$86.00 + $102.00 $79.00 + $84.00 Cost Recovery User Fee 6"$145.00 + $204.00 $137.00 + $169.00 Cost Recovery User Fee 8"$211.00 + $326.00 $207.00 + $270.00 Cost Recovery User Fee 10"$299.00 + $488.00 $294.00 + $405.00 Cost Recovery User Fee 12"$386.00 + $651.00 $381.00 + $541.00 Cost Recovery Water Volume Charges (100 CU. FT. = 748 Gallons): User Fee First 1,000 CU. FT.$6.10 per 100 CU. FT.$5.12 per 100 CU. FT.Cost Recovery Partial Cost Recovery, maximum equals double cash-fare Based on ADA Basic Fare w/$1.00 surcharge for door-through-door service Partial Cost Recovery, maximum equals double cash-fare Based on ADA Basic Fare w/$1.00 surcharge for door-through-door service Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 14 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council User Fee Next 2,300 CU. FT.$5.80 per 100 CU.FT.$4.90 per 100 CU.FT.Cost Recovery User Fee Next 63,300 CU. FT.$5.60 per 100 CU. FT.$ 4.55 per 100 CU. FT.Cost Recovery User Fee Over 66,600 CU. FT.$5.05 per 100 CU. FT.$4.26 per 100 CU. FT.Cost Recovery OTHER CHARGES Penalty Late payment on water bills 1% per month 1% per month User Fee Non-Sufficient charge $35.00 $35.00 Cost Recovery User Fee Special Meter Reading charge $15.00 $15.00 Cost Recovery User Fee Special Billing charge $10.00 $10.00 Cost Recovery User Fee Real Estate Closing Account charge $10.00 $10.00 Cost Recovery PUBLIC SERVICE User Fee metered rate metered rate Cost Recovery Water used on an intermittent basis for: User Fee metered rate metered rate Cost Recovery User Fee metered rate metered rate Cost Recovery General Water Service - Unmetered: User Fee $38.41 per month $90.44 per quarter Cost Recovery Seasonal, Emergency, or Temporary: User Fee Annual seasonal service charge $60.00 4 times the applicable srvc charge Cost Recovery Building and Construction Water Service: User Fee Single-family and small commercial bldgs unmetered rate unmetered rate Cost Recovery User Fee general metered rates general metered rates Cost Recovery Bulk Water: User Fee Water supplied through hydrants or other connections metered rate metered rate Cost Recovery Reconnection Charges: User Fee Reinstallation of meter, including valving at curb stop - during regular business hours $60.00 $55.00 Cost Recovery User Fee Reinstallation of meter, including valving at curb stop - after normal business hours $75.00 $70.00 Cost Recovery User Fee Valve turned on at curb stop - reg. hours $60.00 $55.00 Cost Recovery User Fee Valve turned on at curb stop - after hours $75.00 $70.00 Cost Recovery SPECIAL EVENTS (VARIOUS DEPARTMENTS) SPECIAL EVENTS APPLICATION FEES Permit Special Events Application - Single Day Event $25.00 $25.00 Partial Cost Recovery Permit Special Events Application Fee - Multi Day / Event $35.00 $35.00 Partial Cost Recovery POLICE (PER HOUR) Charge Community Service Officer (Straight Time)$20.31 $16.47 Cost Recovery Charge Community Service Officer (1 1/2 Time)$30.47 $24.70 Cost Recovery Charge Community Service Officer (Dbl Time)$40.63 $32.93 Cost Recovery Charge Patrol Officer (Straight Time)$54.65 $53.05 Cost Recovery Charge Patrol Officer (1 1/2 Time)$81.97 $79.58 Cost Recovery Charge Patrol Officer (Dbl Time)$109.29 $106.11 Cost Recovery Charge Supervisor - Lieutenants (Straight Time)$63.20 $59.78 Cost Recovery Charge Supervisor - Lieutenants (1 1/2 Time)$94.79 $89.68 Cost Recovery Charge Supervisor - Lieutenants (Dbl Time)$126.39 $119.57 Cost Recovery Charge Supervisor - Sergeants (Straight Time)$59.96 $58.21 Cost Recovery Charge Supervisor - Sergeants (1 1/2 Time)$89.94 $87.32 Cost Recovery Charge Supervisor - Sergeants (Dbl Time)$119.62 $116.43 Cost Recovery FIRE (PER HOUR) Charge Fire Inspection (per hour)$75.00 $67.12 Cost Recovery Charge Paramedic Crew $163.48 $161.73 Cost Recovery Charge Airport Rescue Firefighting Crew $174.17 $161.73 Cost Recovery Charge Engine / Fire Crew $255.91 $242.59 Cost Recovery Charge Fire Personnel (Straight Time)$54.49 $54.40 Cost Recovery 2022 rate was incorrect at $38.86, it has been corrected to $54.40 Charge Fire Personnel (1 1/2 Time)$81.74 $81.61 Cost Recovery Charge Fire Personnel (Dbl Time)$108.99 $108.81 Cost Recovery Charge Fire Battalion Chief (Straight Time)$69.01 $48.69 Cost Recovery Charge Fire Division Chief (Straight Time)$69.01 $48.69 Cost Recovery PARKS (PER HOUR) Fee Seasonal (Straight Time)$21.88 $13.72 Cost Recovery Fee Seasonal (1 1/2 Time)$32.81 $20.58 Cost Recovery Fee Seasonal (Dbl Time)$43.75 $27.45 Cost Recovery Fee Parks Full Time (Straight Time)$35.64 $35.01 Cost Recovery Fee Parks Full Time ( 1 1/2 Time)$53.46 $52.51 Cost Recovery Municipal buildings, schools, sewer treatment plants, etc. shall be metered and the regular metered service rates applied. Flushing sewers, street sprinkling, flooding skating rinks, drinking fountains, etc. shall be metered where meters can be set to measure the service. Where it is impossible to measure the service, estimated quantity used shall be billed at the metered rate. Cannot immediately install a water meter, service may be supplied temporarily on an unmetered basis at the monthly rate Large commercial, industrial, or multiple apartment buildings, a temporary metered installation shall be made Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 15 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council Fee Parks Full Time (Dbl Time)$71.28 $70.51 Cost Recovery TRANSPORTATION (PER HOUR) Charge Sign Personnel (Straight Time)$28.75 $25.86 Cost Recovery Charge Sign Personnel (1 1/2 Time)$43.13 $38.79 Cost Recovery Charge Sign Personnel (Dbl Time)$57.50 $51.72 Cost Recovery Charge Electrician (Straight Time)$44.99 $39.73 Cost Recovery Charge Electrician (1 1/2 Time)$67.49 $59.89 Cost Recovery Charge Electrician (Dbl Time)$89.98 $79.46 Cost Recovery Charge Streets Personnel (Straight Time)$37.33 $31.92 Cost Recovery Charge Streets Personnel (1 1/2 Time)$55.99 $47.88 Cost Recovery Charge Street Personnel (Dbl Time)$74.65 $63.84 Cost Recovery INSPECTION SERVICES Charge Plumbing Inspection No Fee No Fee No Fee Charge Electrical Inspection No Fee No Fee No Fee GENERAL SERVICES / LICENSES / PERMITS License Temporary Class "B" Retailers License $10.00 $10.00 Cost Recovery Permit Electrical Permits (minimum)$30.01 $30.01 Cost Recovery Charge Utilities (multi-day or large event usage)Cost Recovery Permit Bonfire Permit $33.00 $33.00 Cost Recovery Permit Pyrotechnics permit $33.00 $33.00 Cost Recovery Permit Temporary Use Permit Waived for Special Events Waived for Special Events Waived for Special Events HEALTH PERMITS (County fees subject to change without notice) **may not be required for non-profits hosting single day events unless hosting more than 3 events annually** Permit Non profit selling, serving, or giving away restaurant food to public $99.00 $99.00 Cost Recovery Permit For profit selling, serving, or giving away restaurant food to public $184.00 $184.00 Cost Recovery Permit Non profit or for profit selling, serving, or giving away confectionary items $97.00 $97.00 Cost Recovery EQUIPMENT FEES / RENTALS (vehicle rates based on 2023 FEMA rates) No Parking Signs (per day) Charge Less than 20 signs No Fee No Fee No Fee Charge 20-49 signs $11.00 $11.00 Cost Recovery Charge 50-99 signs $16.50 $16.50 Cost Recovery Charge 100 or more signs $27.50 $27.50 Cost Recovery Traffic Cones (per day) Charge Less than 20 signs No Fee No Fee No Fee Charge 20-49 signs $11.00 $11.00 Cost Recovery Charge 50-99 signs $16.50 $16.50 Cost Recovery Charge 100 or more signs $27.50 $27.50 Cost Recovery Charge Street Barricades & Signs (each)$5.50 $5.50 Cost Recovery Charge Street Barrels (each)$2.50 $2.50 Cost Recovery Charge All Terrain Vehicle (ATV) Engine 125 cc $10.37 $8.67 Cost Recovery Charge All Terrain Vehicle (ATV) Engine 400 cc $12.52 $12.20 Cost Recovery Charge All Terrain Vehicle (ATV) Engine 450 cc $13.46 $13.07 Cost Recovery Charge All Terrain Vehicle (ATV) Engine 650 cc $19.07 $13.86 Cost Recovery Charge Aerial Lift, Truck Mntd Max. Platform Height 40ft.$10.82 $11.63 Cost Recovery Charge Aerial Lift, Truck Mntd Max. Platform height 61 ft.$23.90 $21.99 Cost Recovery Charge Aerial Lift, Truck Self Propelled Max. Platform Height 37 Ft Ht $62.39 $9.02 Cost Recovery Charge Ambulance $48.32 $41.18 Cost Recovery Charge Auger, Truck Mntd Max. Auger Size $48.94 $34.93 Cost Recovery Charge Automobile, Police (stationary w/engine running)$19.89 $16.05 Cost Recovery Charge Back-Pack Blower $1.90 $1.53 Cost Recovery Charge Boat, Runabout 13'X5'$20.51 $12.55 Cost Recovery Charge Broom, Pavement $35.45 $25.28 Cost Recovery Charge Bus to 150 $31.99 $21.60 Cost Recovery Charge Bus to 210 $41.46 $25.82 Cost Recovery Charge Bus to 300 $49.13 $39.65 Cost Recovery Charge Crane, Truck Mntd. Max. Lift Capacity 24000 lbs $39.32 $16.54 Cost Recovery Charge Derrick, Hydraulic Digger Max. Boom Length 60 Ft $27.14 $35.07 Cost Recovery Charge Flat bed utility trailer 6 ton $2.87 $3.21 Cost Recovery Charge Fork Lift Capacity 6000 lbs $21.31 $14.73 Cost Recovery Charge Loader, Crawler Bucket Capacity 2CY $69.08 $69.24 Cost Recovery Charge Loader, Skid-Steer Operating Capacity 2000 lbs $37.32 $35.47 Cost Recovery Charge Loader, Wheel $37.31 $36.87 Cost Recovery Charge Light Tower Trex/Amida AL 4000 w/(4) 500 watt lights $9.65 $11.11 Cost Recovery Charge Mobile Command Center 2007 - Freightliner MT-55 $56.86 $47.12 Cost Recovery Charge Pavement Sweeper 72 in $184.20 $78.79 Cost Recovery Charge Plow, Cable depth 24"$15.31 $13.77 Cost Recovery Charge Pump, Trash Pump 10MTC 2" Pump $11.72 $7.87 Cost Recovery Charge Skidder model Cat 525B $122.04 $64.79 Cost Recovery Actual cost of metered or estimated cost if metering is impractical Actual cost of metered or estimated cost if metering is impractical Approved and Adopted:__________________ Resolution:________________ 2024 City of Oshkosh Fees and Charges 16 of 16 Type Fee / Charge Description 2024 Proposed Rate / Amount Prior Rate / Amount Basis for the Fee NOTES for Council Charge Striper, Truck Mntd Paint Capacity 120 Gal.$92.74 $45.28 Cost Recovery Charge Striper, Walk-behind Paint Capacity 12 Gal.$2.93 $4.23 Cost Recovery Charge Trailer, Office 8'X24'$1.98 $2.31 Cost Recovery Charge Trencher Wheel Mounted $50.19 $16.91 Cost Recovery Charge Truck, Pickup 1/2 ton Pickup Truck 4X2-Axle $16.68 $12.78 Cost Recovery Charge Truck, Pickup 3/4 ton Pickup Truck 4X2-Axle $17.00 $14.32 Cost Recovery Charge Truck, Pickup 3/4 ton Pickup Truck 4X4-Axle $36.62 $22.64 Cost Recovery Charge Truck, Pickup 1-ton Pickup Truck 4X2-Axle $19.91 $17.91 Cost Recovery Charge Truck, Pickup 1-ton Pickup Truck 4X4-Axle $31.81 $22.99 Cost Recovery Charge Truck, Pickup 1 1/2 ton Pickup Truck 4X4-Axle $35.87 $26.82 Cost Recovery Charge Truck, Fire 1500 GPM $87.14 $81.10 Cost Recovery Charge Truck, service fuel and lube up to 26,000 gvwr $38.94 $40.19 Cost Recovery Charge Van, Custom Special Service Canteen Truck $22.74 $18.35 Cost Recovery Charge Vehicle, Small $7.94 $6.41 Cost Recovery 2023 Equipment Fees shown are equivalent to the current Federal Emergency Management Agency (FEMA) rates. Any Equipment utilized for a special event not included on this fee schedule will be subject to current FEMA rates and charged accordingly to the special event. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Mark Lyons, Planning Services Manager D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Res 24-18 Approve General Development Plan Amendment for Athletic Fields at the Lourdes Academy, located at 250 North Sawyer Street and 1100 Witzel Avenue (Plan Commission Recommends Approval) B A C KGRO UN DBACKGROUND The petitioner requests approval of a General Development Plan (GDP) amendment for site improvements at 250 North Sawyer Street and 1100 Witzel Avenue. The subject site consists of two properties totaling 16.4 acres, with frontage on Witzel Avenue, Josslyn Street, Southland Avenue, and North Sawyer Street. The 1100 Witzel Avenue property is the Lourdes Academy site and 250 North Sawyer Street includes a former drive-thru bank building that is utilized by Lourdes Academy for administrative offices. The surrounding area consists of a mixture of residential, institutional, and commercial uses. The 2040 Comprehensive Land Use Plan recommends Community Facility use for the subject area. On January 14, 2014, the Common Council approved a Planned Development for expansion of the Lourdes Academy site which included a new elementary school, expansion/renovation of the existing parking lot/circulation plan, construction of a new parking lot and reorganization of other site improvements such as athletic fields and accessory buildings. The approved site expansions were never constructed. On August 10, 2021, Common Council approved a Planned Development amendment (Resolution 21-395) for building and parking lot additions which were completed in 2022. A N A L Y SI SANALYSIS Lourdes Academy is proposing a remodel of the existing office building located at 250 North Sawyer Street to accommodate the pre-school/day care students, who are currently housed in the former elementary school on Oregon Street. They are also in the master planning and fund-raising stage for a multi-use turf sports complex to include field space for baseball, football, soccer, and softball. The proposed football/soccer, baseball, and softball fields will be located to the north of the existing school. The project includes installation of 8' tall perimeter fencing and interior baseball/softball fence backstops. The fields will also include lights for evening events with an estimated six (6) stadium light posts. The site plan also includes bleachers and press box on the east (Josslyn Street) side of the football/soccer field. The athletic field plans are in the conceptual phase, with General Development Plan (GDP) approval being requested to begin fundraising efforts. The applicant will need to hold a neighborhood meeting prior to submitting final plans for Specific Implementation Plan (SIP) approval process as final placement and details of the proposed fencing, light poles, and bleachers/press box will be required as part of the SIP review. FI SC A L I M P A CTFISCAL I M P A C T Approval of this would not result in an increase in the assessed property value for the site as the site is exempt. The applicant is anticipating spending approximately $4-5 million on the proposed project. REC O M M E N D A TI ONRECOMMENDATION The Plan Commission recommended approval of the requested General Development Plan Amendment for athletic fields at the Lourdes Academy, Located at 250 North Sawyer Street and 1100 Witzel Avenue with findings and conditions on January 2, 2024. Please see the attached staff report and meeting minutes for more information. A t t a chment sAttachments Res 24-18 GDP Amend - Sawyer & Witzel - Lourdes 1/9/2024 24-18 RESOLUTION CARRIED 6-0 PURPOSE: APPROVE GENERAL DEVELOPMENT PLAN AMENDMENT FOR ATHLETIC FIELDS AT LOURDES ACADEMY, LOCATED AT 250 NORTH SAWYER STREET AND 1100 WITZEL AVENUE INITIATED BY : LOURDES ACADEMY FOUNDATION, INC PLAN COMMISSION RECOMMENDATION: Approved WHEREAS, the Plan Commission finds that the General Development Amendment for athletic fields use at 250 North Sawyer Street and 1100 Witzel Avenue, is consistent with the criteria established in Section 30-387 of the Oshkosh Zoning Ordinance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that a General Development Amendment for athletic fields use at 250 North Sawyer Street and 1100 Witzel Avenue per the attached, is hereby approved, with the following findings: The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. 1. The proposed Planned Development project is consistent with the City’s Comprehensive Plan and other area plans. (It is the responsibility of the City to determine such consistency.) 2. The proposed Planned Development project would maintain the desired relationships between land uses, land use densities and intensities, and land use impacts in the environs of the subject site. 3. Adequate public infrastructure is or will be available to accommodate the range of uses being proposed for the Planned Development project, including but not limited to public sewer and water and public roads. 4. The proposed Planned Development project will incorporate appropriate and adequate buffers and transitions between areas of different land uses and development densities/intensities. 5. The proposed architecture and character of the proposed Planned Development project is compatible with adjacent/nearby development. 6. The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. 7. The proposed Planned Development project will produce significant benefits in terms of environmental design and significant alternative approaches to addressing development performance that relate to and more than compensate for any requested exceptions/base standard modifications variation of any standard or regulation of this Chapter. 8. BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the following are conditions of approval for a General Development Amendment for athletic fields use at 250 North Sawyer Street and 1100 Witzel Avenue: Except as specifically modified by this General Development Plan Amendment, the terms and conditions of the existing Planned Development approval dated August 10, 2021 remain in full force and effect. 1. All requested base standard modifications (BSM) will be addressed as part of the Specific Implementation Plan (SIP) application. 2. ITEM: GENERAL DEVELOPMENT PLAN AMENDMENT FOR PROPERTIES LOCATED AT 250 NORTH SAWYER STREET & 1100 WITZEL AVENUE Plan Commission meeting of January 2, 2024. GENERAL INFORMATION Owner/Applicant: Lourdes Academy Foundation, Inc Action(s) Requested: The applicant requests approval of General Development Plan amendment for athletic fields at the Lourdes Academy site, located at 250 North Sawyer Street and 1100 Witzel Avenue. Applicable Ordinance Provisions: Planned Development standards are found in Section 30-387 of the Zoning Ordinance. Property Location and Background Information: The subject site consists of two properties totaling 16.4 acres, with frontage on Witzel Avenue, Josslyn Street, Southland Avenue, and North Sawyer Street. The 1100 Witzel Avenue property is the Lourdes Academy site and 250 North Sawyer Street includes a former drive-thru bank building that is utilized by Lourdes Academy. The surrounding area consists of a mixture of residential, institutional, and commercial uses. The 2040 Comprehensive Land Use Plan recommends Community Facility use for the subject area. On January 14, 2014, the Common Council approved a Planned Development for expansion of the Lourdes Academy site which included a new elementary school, expansion/renovation of the existing parking lot/circulation plan, construction of a new parking lot and reorganization of other site improvements such as athletic fields and accessory buildings. The approved site expansions were never constructed. On August 10, 2021, Common Council approved a Planned Development amendment (Resolution 21-395) for building and parking lot additions which were completed in 2022. Subject Site Existing Land Use Zoning School I-PD Recognized Neighborhood Organizations Marina District Adjacent Land Use and Zoning Existing Uses Zoning North Institutional I South Residential SR-9 East Residential & Commercial MR-12 & UI West Institutional & Commercial UMU & I-PD Comprehensive Plan Land Use Recommendation Land Use 2040 Comprehensive Land Use Recommendation Community Facility ANALYSIS Use/Site Design Lourdes Academy is proposing a remodel of the existing office building located at 250 North Sawyer Street to accommodate the pre-school/day care population, which is currently housed in the former elementary school on Oregon Street. They are also proposing a multiuse turf sports complex to include field space for baseball, football, soccer, and softball. The proposed football/soccer, baseball, and softball fields will be located to the north of the existing school. The project includes installation of 8’ tall perimeter fencing and interior baseball/softball fence backstops. The fields will also be provided with lights for evening events with an estimated 6 stadium light posts. The site plan also includes bleachers and press box on the east (Josslyn Street) side of the football/soccer field. The applicant has not yet held a neighborhood meeting as plans are in the conceptual phase, with General Development Plan (GDP) approval being requested to begin fundraising efforts. The applicant will need to hold a neighborhood meeting prior to submitting final plans for Specific Implementation Plan (SIP) approval. Final placement and details of the proposed fencing, light poles, and bleachers/press box will be required as part of the SIP review. Base standard modifications (BSM) will likely be needed for fence height/material, street side setback for bleachers/press box, and possibly accessory building height for the press box. Any requested BSM’s will be addressed during the SIP phase. The proposed athletic fields will extend over the property line separating 250 North Sawyer Street and 1100 Witzel Avenue. A Certified Survey Map (CSM) will be required to combine the properties. Signage Sign renderings were not included with this request. Final sign plans (if proposed) will be reviewed as part of the SIP request. Landscaping A landscape plan was not included with the submittal. The landscaping ordinance does not require additional landscaping as no additional building or paved areas are being proposed. However, additional landscaping may be utilized to compensate for requested BSMs. This will be addressed during the SIP phase. Storm Water Management/Utilities Storm water management plans have not been provided. Finalized storm water management plans will need to be submitted and approved as part of the Site Plan Review process. Site Lighting A photometric lighting plan was not submitted with this request. As previously noted, the applicant is planning to install approximately 6 stadium light posts. According to the applicant, the lights will be LED fixtures at an approximate height of 55 ft. and will be similar to lighting recently installed at Oshkosh West High School. This will require a BSM as the maximum light fixture height in the Institutional (I) district is 23 ft. A photometric lighting plan will need to be submitted as part of the SIP phase. Requested BSMs for increased light fixture height and intensity (if necessary) will be addressed as part of the SIP review. Building Facades No building modifications or new buildings are being proposed. FINDINGS/RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for a Planned Development district, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-387 (C)(6): (a) The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. (b) The proposed Planned Development project is consistent with the City’s Comprehensive Plan and other area plans. (It is the responsibility of the City to determine such consistency.) (c) The proposed Planned Development project would maintain the desired relationships between land uses, land use densities and intensities, and land use impacts in the environs of the subject site. (d) Adequate public infrastructure is or will be available to accommodate the range of uses being proposed for the Planned Development project, including but not limited to public sewer and water and public roads. (e) The proposed Planned Development project will incorporate appropriate and adequate buffers and transitions between areas of different land uses and development densities/intensities. (g) The proposed architecture and character of the proposed Planned Development project is compatible with adjacent/nearby development. (h) The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. (i) The proposed Planned Development project will produce significant benefits in terms of environmental design and significant alternative approaches to addressing development performance that relate to and more than compensate for any requested exceptions/base standard modifications variation of any standard or regulation of this Chapter. Staff recommends approval of General Development Plan amendment with the findings listed above and the following condition: 1. Except as specifically modified by this General Development Plan Amendment, the terms and conditions of the existing Planned Development approval dated August 10, 2021 remain in full force and effect. 2. All requested base standard modifications (BSM) will be addressed as part of the Specific Implementation Plan (SIP) application. RECOMMENDATION/CONDITIONS The Plan Commission recommended approval of General Development Plan amendment for athletic fields at the Lourdes Academy site, located at 250 North Sawyer Street and 1100 Witzel Avenue with findings and conditions on January 2, 2024. The following is Plan Commission’s Discussion on the item. Site Inspections Report: Mr. Bowen, Mr. Esslinger, Mr. Nichols, Mr. Loewenstein, and Mr. Kiefer reported visiting the site. Staff report accepted as part of the record. Mr. Slusarek presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The subject site consists of two properties with frontage on Witzel Avenue, Josslyn Street, Southland Avenue, and North Sawyer Street. The south site is Lourdes Academy. The north site is a former drive-through bank. The site has an existing Planned Development. In 2021 the PD was amended for building and parking lot additions which were completed in 2022. Lourdes Academy is proposing a multiuse turf sports complex to include field space for baseball, football, soccer, and softball. The fields will be located to the north of the existing school. The project includes installation of 8’ tall perimeter fencing and interior baseball/softball fence backstops. The fields will also be provided with lights for evening events with an estimated 6 stadium light posts. The site plan also includes bleachers and press box on the east (Josslyn Street) side of the football/soccer field. The applicant has not yet held a neighborhood meeting as plans are in the conceptual phase. The applicant will need to hold a neighborhood meeting prior to submitting final plans for Specific Implementation Plan (SIP) approval. Base standard modifications (BSM) will likely be needed for fence height/material, street side setback for bleachers/press box, and possibly accessory building height for the press box. Any requested BSM’s will be addressed during the SIP phase. A Certified Survey Map (CSM) will be required to combine the properties. The lights will be LED fixtures at an approximate height of 55 ft. and will be similar to lighting recently installed at Oshkosh West High School. This will require a BSM as the maximum light fixture height in the Institutional (I) district is 23 ft. Requested BSMs for increased light fixture height and intensity (if necessary) will be addressed as part of the SIP review. Staff recommends approval of General Development Plan amendment with the findings and conditions listed in the staff report. Mr. Lyons stated this is kind of a master planning, capital fundraising, type of request. The applicant is coming in for the base level concept approval, so they can begin their capital improvement campaign, and begin finalizing plans for what this project could look like. That is why the neighborhood meeting has not been done yet. We did not want to take a plan to the neighborhood that is potentially likely to change as the project evolves. Mr. Perry opened up technical questions to staff. Ms. Davey stated she wanted more information regarding parking. Mr. Lyons stated they have previously added a parking lot behind the building and on the east- side of the street to help with their long-term parking needs. It should be adequate due to the different time periods the school is in use versus the fields. It is something that, as we get into SIP, we will have to take a closer look at. There will most likely be a Plan Commission Workshop once there is a more final plan set of what this is going to look like. Mr. Perry opened the public hearing and asked if the applicant wanted to make any statements. John Dinegan, of 1575 Westhaven Circle in Oshkosh. This is the introductory phase and they want to work in conjunction with the City. The outdoor space at Lourdes Academy, for the students that participate in athletics, is very limited especially for spring athletics. Many of their student athlete travel elsewhere to practice. For example, the baseball players practice at County Park. The project would allow their student athletes to practice on the premise. The project is probably in the neighborhood of four-million dollars, so it will take a while to fundraise. He made himself available for questions. Mr. Perry asked if other members of the public wished to speak. Mr. Perry closed public comments. There was no closing statement from the applicant. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Davey. Mr. Perry asked if there was any discussion on the motion. Motion carried 9-0 SUB JEC T:SUB JEC T :Council Discussion, Direction to City Manager & Future Agenda Items D A TE :D A T E :January 09, 2024 Council D is cus s ion a nd D ir e c t ion t o St a ffCouncil D is cus s io n a nd D ir e c t ion t o St a ff A. Public Education Campaign Regarding Proposed Vehicle Registration Fee (VRF) and Utility Fees as Replacement of Special Assessments for Street Reconstruction Projects A t t a chment sAttachments A. Memo re Proposed VRF and Utility Fees as Replacement of Special Assessments for Street Reconstruction Projects TO: Honorable Mayor and Members of the Common Council FROM: Mark A. Rohloff, City Manager DATE: January 9, 2024 RE: Public Education Campaign Regarding Proposed Vehicle Registration Fee (VRF) and Utility Fees as Replacement of Special Assessments for Street Reconstruction Projects BACKGROUND For several years, Council has discussed finding an alternative to using special assessments to pay for a portion of street reconstruction projects. The cost for properties being special assessed, particularly residential properties, has increased beyond the rate of inflation. Meanwhile, over the past decade, other municipalities throughout Wisconsin have pursued alternatives to special assessments. As recently as 2018, Council has considered options such as a transportation utility fee or a vehicle registration fee (VRF) to replace special assessments. The Long Range Finance Committee and a citizen committee studying special assessments both concluded that an alternative to special assessments was desirable, but gaining final consensus on an acceptable alternative was the real hurdle. Most recently, Council has challenged staff to consider other options, including the combination of various options that had been previously considered. In recent meetings, Council has given its preference for charging a portion of street reconstruction costs to the utilities that have benefited from not paying for street restoration for utility work completed during street reconstruction projects, coupled with a VRF that is available as a financing tool to municipalities in Wisconsin. Prior to formally taking up this proposal, Council asked that staff develop a public information campaign to educate the public on this specific alternative. ANALYSIS Staff has reviewed the process to implement a VRF, and we have learned that Wisconsin’s Department of Transportation (DOT) requires 90 days advance notice before they can implement a VRF. As a result, it is incumbent upon us to implement this fee as soon as possible if we are to collect it in 2024. Staff has also analyzed the amount of the fee needed in order to recover the estimated amount of special assessments being eliminated. The amount to be replaced is approximately $3.75 million. Subtracting the $2.25 million that would be collected from the respective utilities ($750,000 per utility), we would need to raise approximately $1.5 million through the VRF. According to the DOT, there are estimated to be 46,772 eligible vehicles subject to a VRF in Oshkosh, resulting in a projected VRF of $35 annually. This fee would be applied to all vehicles weighing less than 8,000 pounds that are subject to a VRF per Wisconsin statutes. Public entities and other exempt vehicles would not be required to pay this fee. It should be noted that one of the drawbacks to the VRF is that the fee is a static amount that will not grow with any inflationary factor. As a result, this fee will need to be revisited on a regular basis in order to maintain the amount needed to replace special assessments. Staff believes that the $35 fee should be sufficient for a couple of years, after which we can analyze the funds needed to maintain our current street reconstruction program and adjust the fee as needed. As part of the public information campaign, the information above will need to be shared with the public, along with other relevant information to help them gain an understanding as to why this solution is sought to replace street reconstruction special assessments. With respect to the utility/VRF proposal, it can be noted that tax-exempt properties would still be paying a portion of this replacement funding source, as most of these properties pay for utilities and, through their utility bills, will pay proportionate to their utility use. This will help offset the fact that the VRF only applies to smaller vehicles and will not impact properties that either do not have a vehicle presence of their own or are exempt from the VRF. It will also be important to explain how and when this change will take effect. As proposed, the elimination of street reconstruction special assessments will take effect with projects that begin after January 1, 2024. Even though 2023 projects have not yet been billed, per City policy, the funds raised in this proposal will not be sufficient to provide any special assessment relief to projects completed prior to January 1, 2024. Any retrospective special assessment relief would require a substantially greater VRF; for each year of retrospective relief, that amount would increase, effectively making the VRF cost prohibitive for many individual property owners. In conducting our research with other communities that have eliminated special assessments, there is little that can be done to retroactively eliminate special assessments. However, if Council is committed to eliminating the special assessments, we have to have a cutoff date that is fiscally responsible. Staff will conduct public information sessions in January and February to educate the public. Furthermore, we will hold a virtual meeting available through Oshkosh Media and social media platforms prior to Council taking final action. Staff proposes that this fee be enacted via a City ordinance, which would require two readings and offer the public a sufficient amount of time to provide their input prior to Council considering final action. In order for us to have the VRF effective by June 2024, Council will need to adopt the fee prior to March 1, 2024. Over the next 6 to 8 weeks, staff will focus on providing this information to the public so that they are as familiar as possible with the proposed solution to eliminat e special assessments for street and sidewalk reconstruction. Please contact me in advance of Tuesday’s meeting if you have any questions on this approach. Respectfully submitted, Mark A. Rohloff City Manager TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Cooperative Purchase of 2024 Ford Explorer from Ewald's Hartford Ford LLC for Police Department ($39,656.00) B A C KGRO UN DBACKGROUND In the 2023 CIP, the Common Council allocated $35,090.00 for the purchase of a new Ford Explorer for an administrative vehicle for the Police Department. This vehicle was originally purchased and reported as a cooperative purchase under state contract from Ewald's Hartford Ford in January 2023. The unit was ordered in January 2023. Unfortunately, Ford notified the city that they had to cancel the order. This memo is to report the purchase of a new 2024 Ford Explorer pursuant to the cooperative purchase exception to our purchasing ordinance. A N A L Y SI SANALYSIS Purchasing has confirmed Ewald's Hartford Ford LLC holds a state contract (#505ENT-M21-VEHICLES-00) for Ford vehicles. By using this contract, the city will save approximately ($1,166.00) off the list price for this vehicle. FI SC A L I M P A CTFISCAL I M P A C T The total fiscal impact of this vehicle using this contract is $39,656.00. The 2023 CIP originally allocated $35,090.00 for this vehicle. This purchase will be charged to A/N#: 1000211 7210 00000 (Motor Vehicles- Police Motor Vehicles). Staff has confirmed there are sufficient funds in this account to cover the additional overage for the 2024 model ($4,566.00). REC O M M E N D A TI ONRECOMMENDATION Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state, or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code, I am hereby submitting a report of this purchase to the Common Council. If you have any questions about this purchase, please contact me or Police Chief Dean Smith. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Cooperative Purchase of 2024 Chevrolet Silverado 1500 Pickup Truck from Napleton Chevrolet Columbus for Fire Department ($52,351.30) B A C KGRO UN DBACKGROUND In the 2024 CIP the Common Council allocated $74,000.00 for the purchase of a new pickup truck for the Fire Department. This truck will allow the Fire Department's Training Division to transport staff and equipment more easily than the current, aging Ford Focus used for this purpose. This memo is to report the purchase of the new unit pursuant to the cooperative purchase exception to our purchasing ordinance. A N A L Y SI SANALYSIS Purchasing has confirmed Napleton Chevrolet Columbus holds a state contract (#505ENT-M21-VEHICLES- 00) for Chevy vehicles. By using this contract, the city will save approximately ($5,627.20) off list price for this pickup truck. FI SC A L I M P A CTFISCAL I M P A C T The total fiscal impact of this vehicle using this contract is $52,351.30. The 2023 CIP allocated $74,000.00 for this vehicle. This purchase will be charged to A/N#: 03230230 7210 66106 (Motor Vehicles- SUV/Car Passenger Vehicle). Once the truck is received it will be installed with a radio, warning lights, and other supplemental items. REC O M M E N D A TI ONRECOMMENDATION Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code, I am hereby submitting a report of this purchase to the Common Council. If you have any questions about this purchase, please contact me or Fire Chief Mike Stanley. TO :T O :Honorable Mayor and Members of the Common Council FRO M :FRO M :Jon Urben, General Services Manager D A TE :D A T E :January 09, 2024 SUB JEC T:SUB JEC T :Cooperative Purchase of 2024 Network Switches from Vanguard Computers, Inc. for IT Division ($69,302.00) B A C KGRO UN DBACKGROUND This memo summarizes the 2024 network switch order as part of the IT Division's network switch replacement project. The 2024 CIP allocated $94,900.00 in ARPA funding for this project. A N A L Y SI SANALYSIS The IT and Purchasing Division concluded the National Cooperative Purchasing Alliance (NCPA) contract with Vanguard Computers, Inc. (Contract 01-97) offered the lowest price for our 2024 network switch order. FI SC A L I M P A CTFISCAL I M P A C T The 2024 CIP allocated $94,900.00 in ARPA funding for this project. This 2024 network switch order will have a fiscal impact of $69,302.00. Funding for these network switches will be charged to A/N#: 02240110 7214 15441 (Buildings and Building Improvements- ARPA Infrastructure CIP Data Switches). REC O M M E N D A TI ONRECOMMENDATION Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state, or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and because this cooperative purchase is in excess of $25,000, I am hereby submitting a report of this purchase to the Common Council. If you have any questions about this purchase, please contact me or IT Manager Tony Neumann. SUB JEC T:SUB JEC T : Outstanding Issues D A TE :D A T E :January 09, 2024 A t t a chment sAttachments Outstanding Issues 01.09.24 City of Oshkosh Status of Outstanding Issues Date of Initial Request Affected Department(s) (If Applicable) Title of Directive Current Status Next Status Report/Update Other Notes 1/22/2019 & 1/10/2023 Finance & Public Works Work to address inequities in Special Assessments by providing Council options Council directed staff to prepare documents to replace special assessments for road reconstruction/sidewalks with utility funds and VRF. 1/9/2024 Staff preparing public information campaign in advance of final Council consideration. 6/9/2020 City Manager Community Conversations to address racism City Manager continuing discussions with various community groups. 2/13/2024 1/10/2023 City Manager Engage other governmental and non-profit entities in the region to reduce and prevent homelessness City Manager engaged with community stakeholders on continued efforts to address continuum of care. 1/9/2024 1/10/2023 City Manager Infuse Sustainability and DEI concepts into City policies and City day to day operations Goal to continue into 2024 City Manager goals. 3/26/2024 1/1/2021 City Manager Continue participating in state wide initiatives to improve Oshkosh’s shortfall in state-local funding, including reform of Shared Revenue program and fully funding Municipal Services Program (MSP). Continuation of this goal will focus on Municipal Services Payment (MSP) program in 2024 3/26/2024 8/24/2021 Community Development Convention and Visitors Bureau (CVB) Tourism Assessment City staff is working with the CVB and other community partners on a Downtown Area study.3/26/2024 Downtown study draft near completion. 5/10/2022 City Manager American Rescue Plan Act (ARPA) funding for non- infrastructure purposes. Staff has circulated contracts for previously awarded grants. Staff will begin soliciting additional round of proposals. 3/12/2024 1/10/2023 DPW/Legal Sanitary District Negotiations Staff has submitted final draft to Districts. Staff will not bring to Council until final language is agreed upon. Non-contractual rates have been implemented. 2/13/2024 Follow-up discussions on final terms to take place within 30-45 days. 1/9/2024 Council Meeting