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Home My WebLink About4.16.2024 Business Improvement District Full Packet TO: Downtown Oshkosh Business Improvement District Board FROM: Megan Lang, Chair DATE: April 9, 2024 PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold a regular meeting at 8:00 A.M., Tuesday, April 16, 2024 in City Hall Room 404, 215 Church Avenue, Oshkosh, WI to consider the following agenda: AGENDA I. Call to Order II. Approve Minutes of the March 19, 2024 Meeting III. Approve March Monthly Financial Report IV. ARPA Funds Update V. Update on truck route study VI. Update on 400 E Parking lot stormwater basin. VII. Update on parking within the BID VIII. Update on DORA resolution IX. Approve Beautification Grant for Tower View Wealth Management 46 Algoma Blvd. X. BID Committees – discuss getting board members signed up for specific committees. XI. BID Manager and BID Committee Reports a. Events b. Member Co c. Beautification d. Marketing & Communications XII. Board Member comments XIII. Identification of Agenda Items for the May 21, 2024 Meeting XIV. Adjournment Downtown Oshkosh BID Board Minutes March 19, 2024 Present: Megan Lang, Kris Larson, Marlo Ambas, Sandra Prunty, James Evans, Autumn Urban , Carrie Olson, , Chanda Anderson, Barb Nelson, Derek Mulloy, Andy Ratchman Excused: Marlo Ambas Staff: Jessica Meidl – BID Manager, Brooke Hansen BID Events and Marketing Coordinator, John Zarate – Economic Development Specialist Others: Colan Treml Oshkosh Chamber of Commerce, Amy Albright – CVB I. Call to Order - Chairperson Lang called the meeting to order at 8:02 a.m. A quorum was declared present. II. Approve Minutes of the February 20, 2024 Meeting - Evans stated the minutes needed to more clearly reflect the Board’s vote on underground utilities. Zarate will revise minutes of the February 20 meeting. The minutes of the February 20, 2024 were approved unanimously as written. (Nelsen, Olson) III. Approve February 2024 Monthly Financial Report - Meidl informed the Board that she had now received the final fund balance carried over from 2023. The balance will be reported on the monthly financial statement. The February 2024 financial report was approved unanimously as presented. (Prunty, Stapel) IV. Status of new employee - Brooke Hansen was introduced as the new BID Event and Marketing Coordinator. V. ARPA Funds Application Update - Meidl stated that she had submitted the application prior to the March 1 deadline. Zarate stated that City Manager plans to review the application upon return from his vacation next week. VI. Update on truck route on N Main St through downtown - Zarate stated that KL has been contracted with for the study but nothing has taken place yet and probably won’t start until summer VII. Discuss electrical, data and other types of utilities to be installed underground instead of overhead - Prunty stated she had emailed the City Manager in support of having the utilities installed underground but was told that that the work had already been planned, designed and bid out to be installed overhead. Larson mentioned to City staff that utilities were installed underground for the Washington St reconstruction. City staff stated that utilities were not installed underground but were moved to the rear of properties. He was informed by City staff Rabe to call and verify with WPS. Larson called WPS and was informed that utilities for the Washington Ave project were installed underground. Stapel stated he had requested underground utilities for the 2010 reconstruction and was told it was too expensive. Lang stated that the any reconstruction within the BID should be brought before the BID board prior to design and be considered for underground utilities during future reconstruction projects. Larson stated that he spoke with Councilor Stephenson and he said utility poles do not last as long as they once did. Typically, utility poles will need to be replaced prior to pavement. Larson asked when the downtown vision plan was going to be released to the public. Meidl stated there was a meeting between City staff and community partners to go over the plan Friday. - Board voted to have Meidl write a memo to public works, City Council and City Manager that moving forward all utilities should be considered for underground installation (buried) and that the BID Board be notified prior to any planning or design of new construction within the BID. (Motion by Olson, Second Prunty. Motion carried) VIII. Update on parking changes within the BID - New parking rules that were proposed were passed by City Council at the February 27 meeting. New brochures and maps are being worked on by City staff to inform public of new options for parking. The new rules and parking should be available April 1. Larson stated that maybe we should hold off the effective date to May 1 to better inform the public and make it transparent as to what is happening within the BID. Meidl will contact City Transportation Director Collins to see if it is possible to delay the implementation date so they can get the word out to the public through various media outlets. IX. BID Event Application - Oshkosh Art Market submitted an application requesting a sponsorship of $600 to cover costs associated with their event within the BID. It was stated that last year $500 was donated to them for the event but costs have increased this year. Evans said that he is in favor but wondered if the applicant should be informed that this won’t be an annual sponsorship. The funds should be thought of a way to start up and not continued on every year. Nelson stated each event her rear door is being blocked. She has talked to the event director and it has been resolved in the past. She will speak with her again before the events this year. Motion was made by Olson to sponsor $600 to the Oshkosh Art Market. Second by Anderson. Motion carried. X. Nominate and vote for BID Board officers - Motion Made by Chairperson Lang to suspend rules of agenda to be able to vote for chair positions. Stapel second. Anderson nominated Megan Lang for Chairperson. There were no other nominations from the floor. Board voted unanimous to keep Lang as Board Chair. Lang nominated Larson for Vice Chairperson. There was discussion by Board members if Larson would be able to keep the Vice Chair position if he is elected to City Council. Board voted unanimous to keep Larson as Vice Chair for the Board. XI. BID Committees – Discuss getting board members to sign up for specific BID committees. - Meidl sent out a Sign- up Genius poll for members to pick from various committees. Most committees were filled but there were some committees with more people than needed and others with not enough. Events Committee was stated as one committee that needs to be signed up for. Anderson and Nelson have agreed to be on that committee. Evans stated that per the BID Bylaws all board members must serve on a committee. Meidl will resend the email and Sign-up Genius poll and also the list of members for each committee. XII. BID Manager Report - Meidl went through her PowerPoint presentation that was included with the BID packet - Meidl has been working with Hansen to get her up to speed in her first week. Hansen will be working on getting our more posts on social media. Hansen will also be working on a newsletter for those people that do not use social media. - Meidl looking into the fall wine walk to see if the number of participants can be increased. - Meidl stated that the Grand is again the Main Sponsor for Live at Lunch. She is looking for individual sponsors for each event and also restaurants to sponsor/ or be able to offer sandwiches for sale for the event. - Spring Banners were installed this week in the downtown. - Flower order has been placed and there will be new flowers this year to see if they can thrive better in the downtown soil and light conditions. - DORA will go to council to be reviewed by resolution. - Meidl submitted an application to host the 2025 Wisconsin Downtown Action Council (WDAC) in Oshkosh. XIII. Board Member Comments - None XIV. Identification of Agenda Items for the April 16, 2024 Meeting - Update on Truck Study - Update on ARPA funds application - Update on Storm water basin in 400 East lot - Update on parking - Update on committees XI. Adjournment -Adjourned 9:10 am. (Anderson, Urban) Respectfully Submitted, John Zarate Economic Development Specialist Economic Services Division 2024 Assessment 140,610.00 2024 Reserves 103,843.53 TOTAL AVAILABLE 244,453.53 Funds Allocated 244,453.53 2024 Allocation Expenditures Receipt Transferred Encumberd Balance Balance Leadership Oshkosh Convention and Visitor's Bureau 72,000.00$ 22,299.39 0.00 50,000.00 0.00 99,700.61 Website Maintenance/Office Supplies 6,000.00$ 2,498.31 0.00 0.00 0.00 3,501.69 Recruitment/Retention/Beautification Grants 20,000.00$ 0.00 0.00 0.00 0.00 20,000.00 Events Waterfest 2,500.00$ 0.00 0.00 0.00 0.00 2,500.00 Music in the Square/Lunch Events 15,000.00$ 0.00 0.00 0.00 0.00 15,000.00 Wine/Beer Walks 10,000.00$ 0.00 1,150.00 0.00 0.00 11,150.00 Holiday Parade 15,000.00$ 0.00 0.00 0.00 0.00 15,000.00 Chalk Walk 4,000.00$ 0.00 300.00 0.00 0.00 4,300.00 Farmers Market 5,000.00$ 0.00 0.00 0.00 0.00 5,000.00 Downtown Events 2,500.00$ 300.00 0.00 0.00 0.00 2,200.00 Advertising 15,000.00$ 987.67 0.00 0.00 0.00 14,012.33 Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00 Vibrant Spaces Grant 30,845.00$ 0.00 0.00 0.00 0.00 30,845.00 Member CO Chocolate Stroll 500.00$ 440.98 4,975.01 0.00 0.00 5,034.03 Holiday 500.00$ 0.00 0.00 0.00 0.00 500.00 Spring 1,000.00$ 0.00 300.00 0.00 0.00 1,300.00 Arts & Beautification Maintenance 10,000.00$ 340.00 0.00 0.00 0.00 9,660.00 Holiday/Seasonal Plantings 20,000.00$ 0.00 0.00 0.00 0.00 20,000.00 Seagull Mitigation Project 3,000.00$ 3,000.00 0.00 0.00 0.00 0.00 Storage Unit 1,610.00$ 480.00 0.00 0.00 0.00 1,130.00 Reserves / Capital Improvements 103,843.53$ 0.00 0.00 (50,000.00)0.00 53,843.53 Revenue (94,845.00)$ 0.00 0.00 0.00 0.00 (94,845.00) TOTAL OPERATING BUDGET 244,453.53$ 30,346.35$ 6,725.01$ -$ -$ 220,832.19 Postings through April 9th Downtown Oshkosh Business Improvement District - 2024 Operating Plan Description Expenditure Leadership Oshkosh Convention and Visitor's Bureau Reimbursements:OCVB Reimbursement 10,544.00$ Website Maintenance/Office Supplies Verizon Phone Reimbursement 51.58$ Reimbursements: Recruitment/Retention/Video Grants Recruitment & Beautification Grant Program Reimbursements: Events Waterfest Music in the Square/Lunch Events Wine/Beer Walks Reimer Jewelers Check No. 10301 (300.00)$ Reimbursements:Satori Imports Check No. 52456 (150.00)$ Farmers Market Frugal Fashion Check No. 1384 (150.00)$ Reimbursements:Lisa Wiker Photography Check No. 2079 (150.00)$ Holiday Parade Sweet Jules Check No. 1112 (150.00)$ Reimbursements:Jambalaya Arts Inc. 032124 1st installment 300.00$ Downtown Events Advertising Advertising Reimbursements: Gift Card Program Member CO Chocolate Stroll Holiday Chalk Walk Beautification Monthly Maintenance Holiday/Seasonal Plantings Reimbursements: Seagull Mitigation Project Storage Unit Storage Unit April Rent 120.00$ Reserves / Capital Improvements Reimbursements: Total 10,115.58$ 2024 Business Improvement District April 3/20/24, 3:06 PM Tower View Wealth Management Mail - Signage for Tower View https://mail.google.com/mail/u/0/?ik=9c3a678037&view=pt&search=all&permmsgid=msg-f:1793538993187639738&simpl=msg-f:1793538993187639738 1/1 Natalie Cumming <natalie@tower-view.com> Signage for Tower View Tim White <twhite@image-360.com>Thu, Mar 14, 2024 at 4:34 PM To: Natalie Cumming <natalie@tower-view.com> Hi Natalie Here is a quote for you. Amanda had indicated that for the outside window maybe just a narrow strip at the bottom of the window would be sufficient so it doesn't block too much light. That's what I used for the quote. Here you go. 1. Redo Frosted door Vinyl. Contour cut logo. $150.00 2. Redo Cut Vinyl Graphics for Glass panel sign. $75.00 3. Produce narrow vinyl Strip for bottom of exterior window $45.00 4. produce Vinyl Graphics for Exterior Window above Door. 95.00 Art Set up: $75.00 Installation: $165.00 Total $605.00 + Tax Let me know what else you might need from me. Thanks again for reaching out. [Quoted text hidden] BID Manager Report April 2024 Priorities for the Month: • Post on social media 5+ times per week • Continue email template to be sent out to property/business owners • Change message on interchangeable sign • Continuous website updates • Attend monthly Chamber EDAC meetings and give monthly BID update • Meet with City, Chamber and GOEDC once per month for downtown opportunity update • Reconcile gift card account and BID invoices every Friday Committee Reports: MemberCO/BID Member Meetups o Attend monthly meeting and give BID update o Coordinate meetings and guest speaker/topic o April Meeting: Getting your business ready for summer and DORA Beautification/Retention Grant/Mural Grant o Beautification o Algoma Alley update ▪ Electrical permit pending ▪ Light installation scheduled (pending) o Spring Banners – sponsored by TJ & Valeta Rodgers o New flower arrangements/designs for downtown pots and bump outs o Beautification Grant o Tower View Wealth Management – 146 Algoma Blvd o Recruitment Grant o No pending applications o Mural Grant o No pending applications o New proposed BID Committees: Beautification, Finance & Budget, Events & Holiday Parade, Marketing & Business Relations Marketing & Communications • Instagram o Followers: 4,011 to 4,064 o Reach: 9,804 to 12.9K • Facebook o Followers: 11,067 to 11,241 o Reach 31,481 to 36,921 Events o Downtown CARE Team Earth Day Cleanup o Assist with Into the Night – May 23rd o Spring Wine Walk – May 11th ▪ SOLD OUT o Live at Lunch & Music on Main – kicks off June 5th ▪ Looking for sponsors - $250/band o Chalk Walk – August 3rd ▪ Looking for volunteers to assist Brooke and event sponsors Other Highlights/Projects • Plaza Concept and Downtown Planning/Imagine Oshkosh Plan (CVB, City, Chamber, GOEDC, Community Foundation) o Presentation at May BID Board meeting • BID Strategic Direction and additional staffing o Brooke Hansen hired and started March 11th o Working with SBDC on Business Plan for nonprofit • ARPA Grant – Resubmitted and pending