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HomeMy WebLinkAboutITEM V City of Oshkosh ARPA Application - Sustainability Plan Update 1 American Rescue Plan Act (ARPA) Funding Application for Non-Profit Entities, Community Groups, and Neighborhood Associations Due Date: March 1, 2024, 4:30 PM Application must be completed in full to be considered. Submit complete application & budget sheet electronically to citymgr@oshkoshwi.gov -or- Mail - City Manager’s Office, 215 Church Ave – PO Box 1130, Oshkosh WI 54903-1130 -or- Place in City Hall Dropbox Attachments, brochures or other materials may be included as part of the application packet. Application Review Criteria The electronic version (including email message and all attachments) cannot exceed 10 MB GENERAL INFORMATION 1. Name of Project/Program: 2. Organization Name: 3. Address: 4. Primary Contact Person: 5. Title: Phone: 6. E-mail 7. If applicable: Federal Tax Identification Number: 8. If applicable: DUNS number: Provide Mission Statement/Purpose: PROPOSAL OVERVIEW – must match Budget Overview sheet Funds Requested Total Project Cost Annual Organizational Budget $ $ $ 2 PROPOSAL DETAILS (Please limit to 700 words) 1. PROGRAM/PROJECT APPROACH – include the following details, as applicable: a) Briefly describe the program/project you are requesting funds for. b) Describe the need for your program/project. c) Identify any other organizations in Oshkosh that address this need. d) Describe your level of collaboration with other agencies on this project. e) Is this a new, existing, or changed program? f) Specifically, what will you use ARPA funds for? g) Who will benefit and how? h) How will you prevent the duplication of benefits to end users? i) How many individuals/families will be served by this program/project? j) How will these funds help you respond to, or recover from COVID-19? k) For existing programs: How many people were served during the last program year? How many were from the City of Oshkosh? l) If existing, describe measurable impact has the program achieved to date (with examples) 2. PROJECT OUTCOMES a) If this is a continuing activity, describe a measurable outcome of your previous year's work regardless of funding source. b) Describe two anticipated measurable outcomes for your proposed project/program. c) Describe (if applicable) how proposed use of funds may achieve sustainability objectives as described in the City’s Sustainability Plan. d) Describe (if applicable) how project and proposed use of funds will benefit underrepresented or marginalized individuals/groups, and/or achieve objectives contained in the City’s Diversity, Equity and Inclusion Plan. 3. DESCRIBE THE AGENCY'S AUDITING AND FISCAL CONTROLS a) Briefly describe your agency's fiscal oversight / internal controls to minimize opportunities for fraud, waste and mismanagement. b) How does your agency plan to segregate ARPA funds from other agency funds for purposes of identification, tracking, reporting and audit? 4. CONTINGENCY PLAN a) If your grant request is not fully funded, what adjustments are you prepared to make? 5. PROJECT BUDGET a) Briefly explain project revenues and expenses related to this proposal. This should match with the Budget Overview sheet. b) Be specific about how ARPA dollars would be spent. c) Provide details about how funds would be used by December 31, 2024. PLEASE COMPLETE THE ATTACHED BUDGET OVERVIEW AND SUBMIT WITH YOUR APPLICATION. 3 BUDGET OVERVIEW / INCOME AND EXPENSES ORGANIZATION NAME: ____________________________________________________ REVENUE SOURCE PROJECTIONS Estimated Funding for this Project/Program Proposed ARPA Funding Other Government Grants - list: OACF Funding OAUW Funding Donations/Other Fundraising Internal/Self-Funding Other – list: TOTAL REVENUES $ EXPENSES REGULAR OPERATING EXPENSES Project/Program Budget (PROPOSED) Salaries/Benefits Occupancy Professional Fees/ Contracted Services Program/Office Materials Marketing/Printing Professional Development Supplies/Materials Other – list: Other – list: Other – list: COVID RELATED EXPENSES (please identify) Other Other Other TOTAL EXPENSES $ NOTE: Revenues and Expenses must balance 4 THE APPLICATION CERTIFIES TO THE BEST OF ITS KNOWLEDGE: 1. The information submitted to the city of Oshkosh (“City“) in this application, and substantially in connection with this application, is true and correct. 2. The applicant is in compliance with applicable laws, regulations, ordinances and orders applicable to it that could have an adverse material impact on the project. Adverse material impact includes lawsuits, criminal or civil actions, bankruptcy proceedings, regulatory action by a governmental entity or inadequate capital to complete the project. 3. The applicant is not in default under the terms and conditions of any grant or loan agreements, leases or financing arrangements with its other creditors that could have an adverse material impact on the project. 4. The applicant has to close, and will continue to disclose, any occurrence or event that could have an adverse material impact on the project. THE APPLICANT UNDERSTANDS: 1. This application and other materials submitted to the City may constitute public records subject to disclosure under Wisconsin’s Public Records Law. The applicant may mark documents “confidential” if the documents contain sensitive information. 2. Submitting false or misleading information in connection with an application may result in the applicant being found ineligible for financial assistance under the funding program, and the applicant or its representative may be subject to civil and/or criminal prosecution. YES NO (circle one) I certify that the requested funding is needed to ensure this project will happen in the City of Oshkosh. Signature Date Authorized representative of Applicant/Organization PRINTED NAME: TITLE OF APPLICANT: ORGANIZATION NAME: ARPA Proposal Details 1a. The City of Oshkosh Sustainability Plan was approved by the Common Council in 2019 and was completed over a two-year period by Sustainability Advisory Board (SAB) members. For timely preparation of the next five-year update and to incorporate greater community participation, SAB is requesting ARPA funds to hire a consultant with sustainability experience for assistance. 1b. Sustainability consists of three pillars: the human population, the economic systems developed by the human population, and the physical environment that supports life and economic systems. The importance of incorporating sustainability initiatives into the local government and community are crucial to improving our city’s interconnected needs. 1c. Larger corporations may have created internal plans; however, this is an existing Sustainability Plan adopted by the Common Council of Oshkosh. 1d. SAB will assist a consultant in facilitating internal collaborations with City Departments, residents, and other community organizations to update the plan. 1e. The Sustainability Plan is an existing, city adopted plan. 1f. To prepare a Request for Proposals (RFP) and hire a consultant to complete an update to the plan. 1g. The entire City of Oshkosh will benefit because a Sustainability Plan can be used by the community and its local government. The plan aligns to the City’s Strategic Goals and Objectives and will continue to advance sustainability initiatives. 1h. There is not another city adopted Sustainability Plan nor do we see one occurring. 1i. The plan’s components will encompass the entire City of Oshkosh. 1j. Since the COVID-19 pandemic local boards and commissions have seen a decrease in public participation and volunteerism. Tasking local board members to update a plan that encompasses so many facets of the community and government is both burdensome, given the time commitment needed. Utilizing these funds for a plan update will help Oshkosh become a more resilient community by meeting current, and future, climate and environmental needs. 1k. The Sustainability Plan can be used by everyone to consider the goals and objectives as listed within. 1l. The city has accomplished or advanced goals from the original plans. Please see attached. 2a. Through proactive marketing of sustainable initiatives SAB has seen an increase in Rain Barrel workshop participation and city staff have seen an increase in Chicken/Bee/Duck Permits. Please see attached. 2b. Completion of an updated Sustainability Plan and constructive collaboration between City Departments, SAB, residents, and other community organizations. 2c. Given changes in technology that affect sustainability, the Sustainability Plan needs to be updated every five years as listed in the sustainability action plan; using volunteer time the last update took seven years. These funds meet that cycle while producing a more robust plan. 2d. We know that non sustainable practices tend to affect underrepresented and marginalized groups disproportionately. Using a consultant to assist with updating the Sustainability Plan will allow for proper community engagements through stakeholder meetings sharing points of view from all areas of the city. This would meet an objective of the DEI Plan through developing community relationships with City Departments, SAB, and other interested residents. 3a. The City of Oshkosh Professional Services Agreement Procurement Policies will be followed. 3b. N/A – SAB does not have an account or funds to use. 4a. Reduce scope of work, increase volunteerism, or determine if other funds are available to complete the project as originally intended. 5a. Recently the City of Rochester, MN completed a Sustainability Plan with the assistance of a consultant. According to Rochester’s Sustainability Coordinator, they developed a yearlong development process and facilitated monthly meetings with a community taskforce that supported the plan's development. Their fee was upwards of $90,000. According to City of Oshkosh staff, a less robust plan could be covered with $50,000 as that appears to be an average amount. 5b. Currently, the responsibility of updating the Sustainability Plan has fallen on SAB members. These ARPA funds would specifically be used to hire a consulting firm to lead the next update. 5c. If awarded the funding, City staff will be tasked to immediately send out an RFP to find a qualified consulting firm. Once a firm is selected, the agreement and contract will be in place before December 31, 2024. The timeline for full completion of a City-Wide Plan is likely one year.