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HomeMy WebLinkAboutMonroe Truck EquipmentCity of Oshkosh, Wisconsin llnvit�tion for Bid For STAINLESS STEEL DUMP BODY HOIST AND HYDRAIUL,ICS INSTALLED ON A 1 TON CHASSIS CITY OF OSH]KOSH PARRS DEPARTMENT — CEMETERY DIVISION OCTOBER 31, 2023 City of Oshkosh P.O. Box 1130 Oshkosh, Wisconsin 549034130 -'ti,ww.ci oskkosImAli.us CITY OF OSHKOSH PURCHASING DIVISION NOTICE TO VENDORS 1. NOTICE IS HEREBY GIVEN that sealed bids will be received in the City Clerk's office, Room 108, City Hall, Oshkosh, Wisconsin, for: S'IAINLEE>S STEEL DUMP BODY HOIST AND HYDRAULICS INSTALLED ON A 1 TON CHASSIS NO LATER THAN 10:00 AM TUESDAY NOVEMBER 14, 2023 at which time all bids will be publicly opened and read in Room 404. 2. It is the bidder's sole responsibility to insure that the bid is timely and physically received by the City Clerk's office prior to the deadline set north in this notice. Receipt of a bid/proposal by the mail system or other City departments does not constitute receipt of a bid/proposal by the City Clerk's office. All bids must be submitted in an envelope sealed by the bidder or designated representative. All bids should be addressed to the City Manager, c/o City Clerk's Office, City Hall, 215 Church Avenue, P.O. Box 1130, Oshkosh, WI 54903-1130. On the outside of the envelope, the bidder should distinctly indicate the name and address of the bidder and in the lower left corner should clearly indicate the envelope contains a sealed bid for: "STAINLESS STEEL DUMP BODY." Any bids not complying with these instructions will not be considered submitted to the City, and shall be returned to the bidder unopened and unread. 4. Submission of bid documents by facsimile equipment or electronic mail (email) will not be accepted. 5. This notice establishes a time by which sealed bids must be physically received by the City Clerk's office. No bids will be accepted after that deadline. Under no circumstances will bids be accepted and read when submitted at the place of bid opening even if presented before that deadline. 6. The City is not responsible for bids submitted in any other way except those submitted in strict conformance with these instructions. 7. A written request for the withdrawal of a bid or any part thereof may be granted if the request is received by the City prior to the specified t me of opening. 8. All formal bids submitted shall be binding for thirty-five (35) calendar days following the bid opening date, unless the bidder(s), upon request of the General Services Manager, agrees to an extension. 9. If applicable, bidder must comply with all necessary insurance requirements, bid bond and/or performance bond as required of the project and as noted in the City of Oshkosh Insurance Requirements. 10. If the bid is accepted, the bidder must execute and file the proper contract within ten (10) days after award by the Common Council and receipt of the contract form for signature. In case the successful bidder shall fail to execute and deliver the Contract and Performance Bond within the time limited by the City, the amount of the bid bond shall be forfeited to the City of Oshkosh as liquidated damages. 11. The City reserves the right to reject any ane all bids and to waive any informalities in bidding. 12. For specifications and further information concerning this invitation to bid, contact Jon Urben, General Services Manager, email: jurben@ci.oshkosh.wi.us or telephone (920) 236-5100. Mark A Rohloff City Manager CITY OF OSHKOSH STANDARD TERMS AND CONDITIONS (Request: for Bids/Proposals) 1) SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The City of Oshkosh shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal. 2) DEVIATIONS AND EXCEPTIONS: The bid/p:•opi>sal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable. Specific product types or manufacturers identified in specifications shall be interpreted to require bidding of those exact types and manufacturers. Specifications which allow for bias/quotes with "equal." materials must be fully supported with technical data, test results, or other pertinent information as evidence that the substitute offered is a sufficient alternate to the specification requirement. Failure to provide product information will result in disqualification of such requests. 3) QUANTITIES: The quantities shown on this request are based on estimated needs. The city reserves the right to increase or decrease quantities to meet actual needs. 4) DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and 'included unless otherwise specified. 5) ACCEPTANCE -REJECTION: The City of Oshkosh reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interests, of the city. Only proposals which are made out on the bid/proposal form attached hereto will be considered. All bid/proposals forms must be completed in full compliance as specified. Failure to complete bid/ )roposals fo ins may result in disqualification and considered non -responsive. m 6) ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the contractor by an authorized agency. No other purchase orders are authorized. 7) GUARANTEED DELIVERY: The contractor shall strictly adhere to delivery schedules as specified by the City and to promptly replace rejected or defective materials. The City retains the right to procure materials on its own when the Contractor's materials are not delivered, or replaced if necessary, according to the City's schedule. Contractor's failure to deliver, or replace when applicable, materials as required shall result in the contractor's liability for all costs in excess of the contract price when the City is required to procure materials necessary due to Contractor's failure to act. The City's excess costs shall also include the administrative costs. 8) ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and. no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority. 9) APPLICABLE LAW: This Contract shall be governed under the laws of the State of Wisconsin, and all disputes shall be resolved in the state or federal court jurisdiction within which Oshkosh, Wisconsin is located. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The City of Oshkos 1 reserves the right to cancel any contract with a federally debarred contractor or a contractor which is prese_atly identified on the list of parties excluded from federal procurement and non -procurement contracts. 10) STANDARD PROVISIONS: The Contractor agrees in all hiring or employment made possible by or resulting from this agreement, there will not be any discrimination against any employee or applicant for employment because of race, color, religion, sex, sexual orientation; gender identity, or national origin. 11) SAFETY REQUIREMENTS: Contractor must follow all applicable federal, state and local standards. 12) SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Safety Data Sheet for each item with the shipped container(s). 13) PUBLIC RECORDS ACCESS: It is the intention of the City of Oshkosh to maintain an open and public process in the solicitation, submission, review and approval of procurement activities. Bid/proposal documents and openings are public records and therefore subject to release unless excluded from release by Wisconsin Statutes. Those submitting information to the City that believe that their information is not subject to release must identify the applicable statute(s) and describe in detail how the information being submitted applies to the statute cited. The City's lack of response to assertions related to public records does not indicate any agreement with those assertions. Public records may not be available for public R inspection prior to the opening of bids/quotes and/or the issuance of the notice of intent to award or the award of the contract. 14) PRICING: Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given _item, the quantity multiplied by the unit price shall establish the extended price; the unit price shall govern in the bid/proposal evaluation and contract administration. If the bid/quote clearly involves the City's desire to purchase a product or products, then all prices shall exclude any Federal Excise Tax or State of Wisconsin Sales Tax as the City of Oshkosh is exempt from such taxes and will furnish an exemption certificate, if requested by the successful bidder. If the bid/quote is for the purpose of completing a project involving both labor and materials, then the Contractor/Consultant, and not the City, will b? purchasing the material directly and the bid/quote must include all material costs, including without limitation, taxes. If the bidder is eligible to provide tax exempt building materials pursuant to state law, all verification must be submitted with their bid or quote. 15) WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt, or the manufacturer's warranty, whichever is longer. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the contractor. 12/19 M BID SPECIFICATIONS STAINLESS STEEL DUMP 130DY HOIST AND HYDRAULICS INSTALLED ON A 1 TON CHASSIS The following are minimum bid specifications for One (1) steel dump body, hoist, and hydraulic system installed on a 1-ton dual rear wheel cab chassis with a 60" CA for the City of Oshkosh Parks Department, Cemetery Division. Any deviations from the following, specifications must be noted by bidder. DESCRIPTION YES NO DUMP BODY GENERAL Minimum 9' ID long x 87" ID, 96" OD wide X Minimum 11" sides, 17" tailgate X 2-3 yard capacity X U.S. Manufactured X All dimensions to be verified with chassis vendor X SIDES AND FRONT 10 ga 201 stainless steel X Fold down sides X Single lever release fold down sides (no removable pins) X Grease type hinges X Full depth rear corner posts, dirt shedding sloping top X Three bend dirt shedding top rail (no add on angle iron) X 45 degree sloped rub rails X Flame cut window in bulkhead X TAILGATE 10 ga 201 stainless steel, 111,000 psi tensile 47,000 psi yield strength X Single lever release fold down tailgate (no removable pins) X Integral dirt shedding peaked top and all braces to be dirt shedding X 1" thick flame cut lower latch fingers X Front mounted manual trip tailgate X 5/16" high tensile spreader chains X FLOOR AND UNDERSTRUCTURE 3/16" 201 stainless steel, 111,000 psi tensile 47,000 psi yield strength X _ Western style no cross -member understructu re X — 3/16" 201 stainless steel fabricated trapezoidal long sill's X 3/16" AR450 steel overlay on floor X Minimum 1 1/4" greasable dump body hinge pin X — `CAB SHIELD Shall extend a minimum of 12" forward of front by lkhead X A Sound Off Pinnacle 7000 series mini -LED lightbar shall be mounted forward of cab shield to swivel and be seen in all directions when body is in lowered or up position X MISCELLANEOUS Heavy-duty rubber mud flaps rear mounted X Heavy-duty rubber frame mounted splashguards ahead of rear wheels X All lights to be LED with weather shield rapping to prevent salt from decaying wiring X Back up alarm X Body up light switch and 97Db electric back up alarm X PREPREATION AND PAINT Sub -frame to be power coated black Body left in its bare natural finish ELECTRIC/HYDRAULIC HOIST SYSTEM X X Pump shall be electric over hydraulic with integral hydraulic oil reservoir X Pump circuit shall include a resettable circuit breaker appropriately sized X Pump control shall be electric with raise and lower pushbuttons located in the cab X Pump shall be rated for minimum 5.75 gpm flow X Pump shall be rated for minimum 3150 psi pressure X Hoist Cylinder shall have a 4-inch bore and 2-inch rod X Hoist action shall be accomplished thru a scissor mechanism X The hydraulic control valve shall be U.S. manufactured, electrically operated valve assembly X Valve operation required; double acting hoist X Box safety prop shall be included HOSES AND FITTINGS Hoses must be sized accordingly to provide optimum performance of all hydraulic equipment. JIC ORB fittings required X LIGHTING AND ELECTRICAL All wiring is soldered, heat shrunk and in protective loom HITCH PACKAGE 1/2" pintle plate with -1/4' D-rings and 2" receiver tube 7 prong RV plug recessed into pltle plate MANUALS Parts and service manuals for all items shall be provided in bound book upon delivery X X of the completed unit. Two complete lists of :part numbers of items used in building the unit will be included X WARRANTY One year on parts and labor on all equipment X Body and hoist to carry three-year warranty X Warranty statements must be included with quotations X OPTIONS (to be prices separately from bid proposal) Boss 9'2" V-DXT Plow 061.00 A,Uestern MVP 9.5 -Vee Plow with Control, Electrical Harness and I low mount Maxon Lift C2 Galvanized Dump Through Lift gate $6,467.00 "includes s/t/t and backup lights to meet FMVSS safety standards" EXCEPTIONS AND DEVIATIONS Bidder shall fully describe by attaching sheets of every variance, exception and/or deviation. X PROPOSAL We, the undersigned, propose to furnish the City of Oshkosh, Parks Department, Cemetery Division, one (1) stainless steel dump body, hoist, and hydraulic system installed on a 1-ton dual rear wheel cab chassis with 60" CA. FOB 639 Witzel Avenue, Oshkosh WI 54902, as per specifications or noted exceptions for the following amount: One (1) Stainless steel dump body, hoist, and hydraulic system for a one -ton dual rear wheel cab chassis Monroe MTEZEE dump bodes_ MAKE AND MODEL NUMBER Eighteen thousand ninety three dollars (Bid Price -- in Words) DELIVERY IN 150 DAYS AFTER RECEIPTOF ORDER Monroe Truck Equipment NAME OF COMPANY s 18,093.00 BID TERMS NET 15 SUBMITTED BY: Troy Redfearn District Sales Manager NAME & TITLE OF PERSON SUBMITTING BID 11 /6/ 2023 DATE troy. reclfearn@aebi-schmidt. corn EMAIL OF PERSON SUBMITTING BID 1151 West Main Avenue ADDRESS OF COMPANY De Pere WI CITY STATE (920 )_360_4446 TELEPHONE NUMBER 54115 ZIP 10 FAX NUMBER Note: (1) Product Literature to Accompany Bid.