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HomeMy WebLinkAboutCONTRACTOR_AGREEMENT_CLEANING_SERVICES_TRANSIT_FACILITIES_AND_BUSES_SERVICEMASTER_2022 City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us CONTRACTOR AGREEMENT: CLEANING SERVICES: TRANSIT FACILITIES & BUSES CITY OF OSHKOSH THIS AGREEMENT, made on the 23rd day of MARCH, 2022, by and between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and SERVICEMASTER BUILDING MAINTENANCE, 2314 W. NORDALE DRIVE, APPLETON, WI 54914, hereinafter referred to as the CONTRACTOR, WITNESSETH: That the City and the Contractor, for the consideration hereinafter named, enter into the following agreement. The Contractor’s proposal is attached hereto and reflects the agreement of the parties except where it conflicts with this agreement, in which case this agreement shall prevail. ARTICLE I. COMPONENT PARTS OF THE CONTRACT This contract consists of the following component parts, all of which are as fully a part of this contract as if herein set out verbatim, or if not attached, as if hereto attached: A. This Instrument B. Proposal Solicitation C. Contractor’s Bid Proposal Form dated March 1, 2022 and attached. In the event that any provision in any of the above component parts of this contract conflicts with any provision in any other of the component parts, the provision in the component part first enumerated above shall govern over any other component part which follows it numerically except as may be otherwise specifically stated. ARTICLE II. PROJECT MANAGER A. Assignment of Project Manager. The Contractor shall assign the following individual to manage the project described in this contract: (HEATHER AUMAN, PROJECT MANAGER) DocuSign Envelope ID: 1D052CB2-5D6E-4327-A8BA-9B295F8BE28F B. Changes in Project Manager. The City shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The City shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE III. CITY REPRESENTATIVE The City shall assign the following individual to manage the project described in this contract: (Jim Collins, Transportation Director) ARTICLE IV. SCOPE OF WORK The Contractor shall provide the services described in the City’s INVITATION FOR BID for the Project titled “CLEANING SERVICES: TRANSIT FACILITIES & BUSES” dated February 9, 2022, and the contractor’s bid form and materials attached. If anything in the Bid Form conflicts with the Bid Specifications, the provisions in the Bid Specifications shall govern. The Contractor may provide additional products and/or services if such products/services are requested in writing by the Authorized Representative of the City. ARTICLE V. CITY RESPONSIBLITIES The City shall furnish, at the Contractor’s request, such information as is needed by the Contractor to aid in the progress of the project, providing it is reasonably obtainable from City records. To prevent any unreasonable delay in the Contractor’s work the City will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE VI. TIME OF COMPLETION The work to be performed under this contract shall commence on April 1, 2022 for a three year term ending March 31, 2025. Upon mutual acceptance by both parties this contract may be renewed with the option for up to two, one-year renewals. ARTICLE VII. PAYMENT A. The Contract Sum. The City shall pay to the Contractor for the performance of the contract the sum of $35,820.00 annually for years 1-3 of the agreement. The annual cost for optional years 4-5 would be $38,340.00. Costs will be adjusted by any changes hereafter mutually agreed upon in writing by the parties hereto. B. Fee schedules shall be firm for the duration of this Agreement. i. Method of Payment. The Contractor shall submit itemized monthly statements for services. The City shall pay the Contractor within 30 calendar days after receipt of such statement. If DocuSign Envelope ID: 1D052CB2-5D6E-4327-A8BA-9B295F8BE28F any statement amount is disputed, the City may withhold payment of such amount and shall provide to Contractor a statement as to the reason(s) for withholding payment. ii. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE VIII. STANDARD PROVISIONS The CONTRACTOR agrees in all hiring or employment made possible by or resulting from this agreement, there will not be any discrimination against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. ARTICLE IX. CONTRACTOR TO HOLD CITY HARMLESS The Contractor covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims and demands of any kind or character whatsoever which may in any way be caused by or result from the intentional or negligent acts of the Contractor, his agents or assigns, his employees or his subcontractors related however remotely to the performance of this Contract or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the City all sums including court costs, attorney fees and punitive damages which the City may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the City's written demand for indemnification or refund. ARTICLE X. INSURANCE The Contractor shall provide insurance for this project that includes the City of Oshkosh as an additional insured. The contractor’s certificate of insurance for this project is attached. ARTICLE XI. TERMINATION C. For Cause. If the Contractor shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the City shall have the right to terminate this Agreement by written notice to the Contractor. In this event, the Contractor shall be entitled to compensation for any satisfactory, usable work completed. D. For Convenience. The City may terminate this contract at any time by giving written notice to the Contractor no later than 10 calendar days before the termination date. If the City terminates under this paragraph, then the Contractor shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. ARTICLE XII. FEDERAL AND STATE REGULATIONS DocuSign Envelope ID: 1D052CB2-5D6E-4327-A8BA-9B295F8BE28F This agreement shall at all times be subject to the rules and regulations of the Wisconsin Department of Transportation and the Federal Transportation Administration, under provisions of the Urben Mass Transportation Act of 1964 as amended. See Exhibit 3. In the Presence of: CONTRACTOR ____________________________ By: _____________________________ Karl Yanzer ServiceMaster Building Maintenance (Seal of Contractor if a Corporation) By: _____________________________ ___________________________ (Specify Title) CITY OF OSHKOSH By: _____________________________ _____________________________ Mark A. Rohloff, City Manager (Witness) _____________________________ And: _____________________________ (Witness) Jessi Balcom, City Clerk APPROVED: I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. __________________________ City Attorney _______________________________ City Comptroller DocuSign Envelope ID: 1D052CB2-5D6E-4327-A8BA-9B295F8BE28F