The URL can be used to link to this page

Home My WebLink About06.27.23 FULL AGENDACity of Oshkosh Housing Study Implementation Status Update and Next Steps Housing Workshop Goal and Agenda GOAL: Attract Affordable Workforce Housing Agenda: 1.Review of Housing Study & Existing Housing Program Funding (5 minutes) 2.Implemented Housing Plan Recommendations (5 minutes) 3.Home Affordability in Oshkosh (5 minutes) 4.Housing Challenges in Oshkosh (10 minutes) 5.Potential Solutions (10 minutes) 6.Councilor Feedback and Next Steps (10 minutes) Adopted Housing Study March 2022 Adopted Housing Study LM1 Existing Housing Program Funding Is Running Out Existing annual housing program funding $970,000-Healthy Neighborhood Initiative (Funds captured from the extra year that TIDs are kept open for affordable housing activities) Funds used for housing programs, staff time and Greater Oshkosh Healthy Neighborhood Inc. (GO-HNI) contribution of $100,000 Funding is not sustainable at the current amount after 2026 Staff is proposing to decrease allocations to staff time and GO-HNI contribution to allow the funds to be used for housing programs beyond 2026 $300,000-HUD Community Development Block Grant annual allocation to Oshkosh Housing programs for LMI residents and staff time $200,000-CIP borrowing Funds to assist with the Housing Study implementation Existing Housing Program Funding Is Running Out $120,000 $100,000 $750,000 2023 HNI Costs City Staff Administration GOHNI Contribution Housing Programs Existing Housing Program Funding Is Running Out Projected HNI Cash Balance What Have We Implemented? Zoning Code Updates Minimum required parking reduction Minimum lot size reduction Allow different types of housing such as ADU’s, duplexes, etc. in more zoning districts Housing Incentive Program Review Evaluated effectiveness of housing programs Reduced the number of programs Increased the loan and grant caps but will need to find other program funding sources after 2026 Infill Lot Design Books Collaborating with Community Based Development Organization on workforce housing NeighborWorks Home Affordability in Oshkosh Affordable Housing= When rent or mortgage, plus utilities, is no more than 30% of a household’s gross income Income Tiers Area Median Income (AMI) for Winnebago County is $94,600 Upper Income (more than 120% of median income) Market-Rate Housing Middle Income (80%-120% of median income) Workforce Housing Low Income (at or below 80% of median income) Affordable Housing Very Low Income (at or below 50% of median income) Affordable Housing Extremely Low Income (at or below 30% of median income) Supportive Services Home Affordability in Oshkosh Federal Income Limits Median Family Income (MFI) for Oshkosh-Neenah MSA is $94,600 (based on the area median income with a family of four) New Homes Aren’t Affordable For Average Person in Oshkosh $54,397 x 2.5 = $135,992 Considered affordable in the City of Oshkosh $135,992/$225.00 = 604 sq. ft. home City of Oshkosh Median Household Income Average Cost Per Square Foot to Build a New Home New Homes Aren’t Affordable for Average Person in Oshkosh Cost of New Homes in Oshkosh For Sale $433,900 for a 1,799 SF Home= $241/SF $429,000 for a 1,809 SF Home= $237/SF $439,000 for a 1,879 SF Home= $233/SF Recently Sold $340,000 for a 1,568 SF Home= $216/SF $494,900 for a 2,208 SF Home= $224/SF Average New Home Costs in Wisconsin *Based on a 1,833 SF Ranch Home Single Family Workforce Housing Challenges in Oshkosh Infrastructure Costs High for New Subdivisions 100% Developer Financed (current City code) vs. Deferred Assessments on Property Owner for single family home development Requests for financial assistance has increased due to higher development costs Private Developer Costs Number of Lots City Infrastructure Cost Per Lot 2017 $619,842 20 $31,000 2018 $1,519,282 21 $72,000 2019 $1,256,642 38 $33,000 2022 $898,970 15 $60,000 *Cost per Lot does not include land acquisition costs and parkland dedication loss of developable land cost. Single Family Workforce Housing Challenges in Oshkosh $- $50.00 $100.00 $150.00 $200.00 $250.00 Casey's Meadow South - 2005 Casey's Meadow - Phase 1B - 2010 Sunrise Estates - 2016 Casey's Meadow Third Addition - 2017 Pickart Estates Phase I - 2018 Casey's Meadow Fourth Addition - 2019 Pickart Estates Phase II - 2022 Co s t P e r F o o t Development Development Costs Paving Sanitary Water Storm Grade/Gravel Single Family Workforce Housing Challenges in Oshkosh City of Oshkosh vs. Other Communities New Home Development TIF assistance City-built subdivisions City-installed infrastructure City-purchased land Property owner assessments Incentives to developers Single Family Workforce Housing Challenges in Oshkosh Infill Development Lower costs for infill development, but may be less desirable place to build due to lot size and/or location Potential Solutions to Attract Affordable Workforce Housing How Can We Attract Affordable Workforce Housing to Oshkosh? Potential Solutions to Attract Affordable Workforce Housing City Involvement-Infill Housing Additional funds for development in targeted neighborhoods where value may not warrant investment Purchase privately owned vacant lots Purchase homes with ongoing building code issues Target specific areas in the City where homes or lots are purchased CDBG, Redevelopment Districts Potential Solutions to Attract Affordable Workforce Housing City Involvement –Single Family Subdivisions Paving the Streets Ability to plan for in City’s CIP Buy vacant lots in subdivisions that have been vacant for multiple years and sell or give to developers to build homes Buy land and install infrastructure to develop a subdivision with entry-level homes that are affordable Public/Private Partnerships Greater involvement in controllingthe cost for workforce housing Potential Solutions to Attract Affordable Workforce Housing Example Sheboygan Falls-Founders’ Pointe-11 acres 54 homes ranging from 1,300 to 1,500 sq. ft. 3 bedrooms, 2 bathrooms, a full basement and two-car garage Home prices will be less than $250,000 $8 million dollars raised from four private companies Sheboygan County pledged $2 million dollars Potential Solutions to Attract Affordable Workforce Housing The City’s goal is to facilitate opportunities for entry-level workforce housing that is affordable in the City. To do that, the City will need to invest in the initiative along with other public and/or private partners. The price point of the homes can be controlled The public assistance would directly benefit homeowners There will be greater transparency on how public funds are being used to grow workforce housing options Potential to leverage non-profit, business, private or governmental funds to achieve goal Funding Ideas to Offset Loss of Healthy Neighborhood Initiative Funds Long Term Funding Options General borrowing to offset the loss/decrease of HNI funding Public/Private Partnerships with housing organization and/or Oshkosh Area Community Foundation Other state or federal grant programs Winnebago County CDBG Direction to Staff Council Input For Next Implementation Efforts Workforce Housing New Home Development Workforce Housing Subdivision Feasibility Explore public/private partnerships Reinvestment/Redevelopment Areas in the City Targeted Areas Long term housing program funding options OSHKOSH COMMON COUNCIL AGENDA COUNCIL CHAMBERS, CITY HALL OSHKOSH, WISCONSIN June 27, 2023 *Revised WORKSHOP / PRESENTATION 5:00 PM Room 404: Housing Study Implementation A. CALL TO ORDER 6:00 PM: Voting First: Council Member Buelow B. ROLL CALL C. INVOCATION D. PLEDGE OF ALLEGIANCE E. PROCLAMATION ISSUED: World Refugee Day F. INTRODUCTION OF STAFF: Julie Calmes and Hailey Palmquist–Assistant Finance Directors *Kay Qualley- Assistant Community Development Director G. PUBLIC HEARING: 01. Res 23-297 Approve Submittal Of 2023 Community Development Block Grant Action Plan (Plan Commission Recommends Approval) H. CITIZEN STATEMENTS TO COUNCIL (Citizens wishing to speak must register through the city’s website or the “Connect Oshkosh” smartphone app. Citizens are to address the Council only. Statements are limited to five (5) minutes; must address items that are not listed on the Council meeting agenda, are limited to issues that have an impact on the City of Oshkosh and the Common Council may address at future meeting, and must not include endorsements of any candidates or other electioneering.) I. CONSENT AGENDA ITEMS (Consent Agenda Items are those items of a routine administrative nature that are voted on by the Council in a Single Roll Call Vote. Staff Recommends Approval of all Items. Any member of the public or Common Council may request that an item be removed from the Consent Agenda for discussion.) 02. Report of Bills by the Finance Director 03. Receipt & Filing of Meeting Minutes - Common Council Meeting 06.13.23 04. Receipt & Filing of Claim filed with the City’s Insurance Company: Stephanie Hansen - Alleged injury from due to snow plowing OSHKOSH COMMON COUNCIL – June 27, 2023 CONSENT AGENDA ITEMS continued 05. Res 23-298 Approve and Submit 2022 Wisconsin Department of Natural Resources Compliance Maintenance Annual Report/Wastewater Treatment Plant 06. Res 23-299 Approve Acceptance of Waivers of Special Assessment Notices and Hearings for Storm Sewer Lateral Relating to Contract 23-20 07. Res 23-300 Amend Initial and Final Resolution for Special Assessment for Storm Sewer Lateral Relating to Contract 23-20 / 605 Reichow Street with Signed Waiver 08. Res 23-301 Approve Acceptance of Waivers of Special Assessment Notices and Hearings for Concrete Paving, Concrete Aprons, New Sidewalk, New Sanitary Lateral, New Water Service, and New Storm Water Lateral Relating to Contract 22-05 09. Res 23-302 Amend Final Resolution for Special Assessment for Concrete Paving, Concrete Aprons, New Sidewalk, New Sanitary Lateral, New Water Service, and New Storm Lateral Relating to Contract 22-05 / 2031 Wilson Avenue and 2200 Algoma Boulevard with Signed Waivers 10. Res 23-303 Approve Acceptance of Waivers of Special Assessment Notices and Hearings for New Water Services Relating to Contract 22-13 11. Res 23-304 Amend Initial and Final Resolution for Special Assessment for New Water Services Relating to Contract 22-13 / 38 Maryden Road and 2630/2628 Witzel Avenue with Signed Waivers 12. Res 23-305 Approve Change Order No. 1 for Digester Cleaning Services for the Wastewater Treatment Plant / Full-Service Organics Management, LLC (+$14,406.13) 13. Res 23-306 Approve Change Order No. 1 for Public Works Contract No. 23-07 Water Main Replacements – Various Locations / Carl Bowers & Sons Construction Co., Inc. (+$294,795.65) 14. Res 23-307 Amend CIP and Approve Professional Services Agreement with Strand Associates, Inc. for Design and Bidding Assistance Services for the Fernau Avenue Extension ($585,000.00) 15. Res 23-308 Approve Jurisdictional Offer for Tax I.D. Parcel No. 0020381 for Contract 21-15 Sawyer Creek Rural II Detention Basin for $380,000.00 16. Res 23-309 Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing in Relation to Lead Service Line Replacement Program 17. Res 23-310 Approve Conditional Use Permit Amendment Request for An Institutional Use Building Addition At 621 Evans Street (Plan Commission Recommends Approval) 18. Res 23-311 Award Bid to KONE Inc. for Elevator Modernizations at the Safety Building and Convention Center for General Services ($359,500.00) 19. Res 23-312 Award Bid to Access Elevator for Platform Lift Replacement at the Grand Opera House for General Services ($31,971.00) 20. Res 23-313 Amend 2023 CIP and Approve Cooperative Purchases of Six Chevrolet Silverado’s for Various Departments ($283,226.00) 21. Res 23-314 Approve Special Event – Peace Lutheran Church to utilize South Park for the Park Dance, July 7, 2023 OSHKOSH COMMON COUNCIL – June 27, 2023 CONSENT AGENDA ITEMS continued 22. Res 23-315 Approve Special Event – Oshkosh Elks Lodge #2920 to utilize Rainbow Memorial Park for the 33rd Annual Oshkosh Elks Sheepshead Fishing Tournament, July 15, 2023 23. Res 23-316 Approve Special Event – Winnebago County Fair Association to hold the Winnebago County Fair at Sunnyview Exposition Center, August 2 through 6, 2023 24. Res 23-317 Approve Special Event – WiSys to utilize Carl Steiger Park to host the WiSys SPARK Symposium, August 7, 2023 25. Res 23-318 Approve Block Party – Winnebago County to utilize Otter Avenue for a renaming of the building at 112 Otter Ave., June 30, 2023 26. Res 23-319 Approve National Night Out Block Party – Misty Braun to utilize Dale Avenue to hold their neighborhood block party, August 1, 2023 27. Res 23-320 Approve National Night Out Block Party – Joseph Butler Sr. to utilize Evans St. to hold a neighborhood block party, August 1, 2023 28. Res 23-321 Approve National Night Out Block Party – Ann Resop to utilize West Bent Avenue to hold a neighborhood block party, August 1, 2023 29. Res 23-322 Approve National Night Out Block Party – First English Lutheran Church to utilize Minnesota Street to hold a neighborhood block party, August 1, 2023 30. Res 23-323 Approve National Night Out Block Party – Michelle Rondinelli to utilize Plummer Street to hold a neighborhood block party, August 1, 2023 31. Res 23-324 Approve National Night Out Block Party – Amber Woller to utilize Eichstadt Road to hold a neighborhood block party, August 1, 2023 32. Res 23-325 Approve National Night Out Block Party – Stephanie Wild to utilize Graceland Drive to hold a neighborhood block party, August 1, 2023 33. Res 23-326* Approve Special/Temporary Class “B” Licenses (5) 34. Res 23-327* Approve City of Oshkosh Taxi Cab License (2) 35. Res 23-328* Approve Transfer of Combination Class “B” License 36. Res 23-329* Approve Amendment to Premises Description 37. Res 23-330 Approve Annual City License (Renewal) 38. Res 23-331 Appointments to Various Boards and Committees J. ITEMS REMOVED FROM CONSENT AGENDA K. PENDING ORDINANCES L. NEW ORDINANCES (NOTE: Items designated with an asterisk * below will not be voted on) 39. *Ord 23-332 Approve Text Amendments to The Zoning Ordinance Related to Projecting Signs (Plan Commission Recommends Approval) 40. *Ord 23-333 Amend Sections 13-10 And 7-13 And Create Section 7-13.1 Of the City Municipal Code Pertaining to Building Plan Submissions and Reviews and To Authorize Delegation of Commercial Plan Reviews to Third-Party Contractors OSHKOSH COMMON COUNCIL – June 27, 2023 If anyone requires reasonable ADA accommodations, please contact the office of the City Manager at citymgr@ci.oshkosh.wi.us, or phone 920-236-5002. To send written correspondence to Council, mail to the City Manager, or place in City Hall Dropbox, or email to council@ci.oshkosh.wi.us, (prior to the Council meeting). NEW ORDINANCES continued 41. Ord 23-334 Amend Various Sections of Chapter 2 Of the City Municipal Code Pertaining To The Oshkosh Public Museum, Public Arts, and Landmarks Commission to Create a Consolidated Museum, Arts and Culture Board and Assign the Director of The Public Museum as The Secretary for The Landmarks Commission (Staff Recommends Waiving the Rules and Adopting on First Reading) 42. Ord 23-335 Amend Sections 2-41(A), 2-42(A), 2-44(A) And 2-51(A) Of the City Municipal Code To Reduce the Size of The Diversity, Equity and Inclusion Committee, Sustainability Advisory Board, Long Range Finance Committee and Advisory Park Board (Staff Recommends Waiving the Rules and Adopting on First Reading) M. NEW RESOLUTIONS 43. Res 23-336 Approve Specific Implementation Plan Amendment for Signage at the Boys and Girls Club, 515 East Parkway Avenue (Plan Commission Recommends Denial) 44. Res 23-337 Update Designation of Authorized Individuals for City Financial Matters And Investment Transfers matters and investment transfers. 45. Res 23-338 Approve the Revised Investment Policy 46. Res 23-339 Approve Cash Handling Policy 47. Res 23-340 Authorize an Interfund Loan from the General Fund to Tax Increment District 25 and Approve Repayment Terms for the Interfund Loan 48. Res 23-341* Approve Alcohol Beverage License, Pioneer Tiki Bar, 1000 Pioneer Drive 49. Res 23-342* Approve Alcohol Beverage License, The Good Yolk Brunch Café, 1009 W. 9th N. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS 50. Future Agenda Items: 51. Future Workshops: A. June 28 – CIP Budget Workshop (5:00 PM) B. July 25 – City Managers Mid-Year Review (after council meeting) O. COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS 52. Report of Council Liaison for Boards & Commissions • Shared Revenue Bill - Ford P. CITY MANAGER ANNOUNCEMENTS & STATEMENTS 53. Professional Services Agreement with Strand Associates, Inc. for Survey Services for the 2024 Street Program ($55,000.00) 54. Chief Oshkosh Plaques / rededication 55. Outstanding Issues Q. ADJOURN WE COME TOGETHER THIS EVENING TO DISCUSS THE ISSUES THAT CONFRONT OUR CITY. MAY WE ALWAYS SEEK THE WISDOM TO DO THINGS THAT REFLECT OUR CONCERN FOR THE PEOPLE WHOM WE REPRESENT. JUNE 27, 2023 23-297 RESOLUTION (CARRIED_______LOST_______LAID OVER_______WITHDRAWN_______) PURPOSE: APPROVE SUBMITTAL OF 2023 COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN INITIATED BY: COMMUNITY DEVELOPMENT DEPARTMENT PLAN COMMISSION RECOMMENDATION: Approved WHEREAS, the primary objective of Title I of the Housing and Community Development Act of 1974, as amended, is the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low-and moderate-income; and WHEREAS, the 2023 Annual Action Plan to implement the 2020-2024 Consolidated Plan has been developed to ensure that the activities to be carried out meet one of the national objectives of benefit to low- and moderate-income families; or aid in the prevention or elimination of slums or blight; or meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health and welfare of the community; and WHEREAS, the City developed the 2023 Annual Action Plan and presented the Plan to the Plan Commission on June 20, 2023. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2023 Annual Action Plan is hereby approved contingent upon final approval by the U.S. Department of Housing and Urban Development, projected use of funds and proposed projects, including any proposed acquisition projects. BE IT FURTHER RESOLVED that the proper City officials are hereby authorized and directed to file and execute the necessary documents and assurances required by the U.S. Department of Housing and Urban Development and any and all additional information required. JUNE 27, 2023 23-297 RESOLUTION CONT’D BE IT FURTHER RESOLVED that the City hereby accepts the 2023 CDBG entitlement funds in the amount of $807,095.00 and the reallocation of prior year funds in the amount of $197,743.06 from the U.S. Department of Housing and Urban Development. The proper officials are hereby authorized to carry out all actions necessary to implement the City’s obligations under the terms of the grant agreement. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Kelly Nieforth, Community Development Director DATE: June 22, 2023 RE: Approve Submittal of 2023 Community Development Block Grant Action Plan BACKGROUND The City of Oshkosh is a United States Department of Housing and Urban Development (HUD) designated entitlement community and receives Community Development Block Grant (CDBG) funds annually. Entitlement communities are cities with populations greater than 50,000 that can receive CDBG funding each year based on congressional appropriations. The 2023 program year began May 1, 2023 and ends April 30, 2024. Each year the City prepares a CDBG Action Plan that indicates to HUD how federal funds will be spent. ANALYSIS The CDBG entitlement allocation for 2023 is $807,095 and staff is proposing a reallocation of prior year funds of $197,743.06 for the following categories: Central City, Public Facilities, Public Service, and Administration and Fair Housing. Staff is proposing 2023 entitlement allocations to the following projects: 1. $187,095 Central City Redevelopment (varied regulations; each reference listed with corresponding activity below) Activities may include, but are not limited to, acquisition 24 CFR 570.201(a), clearance and demolition 24 CFR 570.201(d) and cleanup of contaminated sites 24 CFR 570.201(d). The following 24 CFR 570.201(c) activities that may be undertaken are water/sewer improvements, street improvements, sidewalks and tree planting. Additionally, interim assistance 24 CFR 570.201(f) and privately owned utilities (24 CFR 570.201(l) may be activities executed under the Central City Redevelopment project. 2. $350,000 Public Facilities 24 CFR 570.201(c) Activities may include, but are not limited to, acquisition, construction, reconstruction, rehabilitation or installation of public facilities and improvements, except as provided in § 570.207(a), carried out by the recipient or other public or private nonprofit entities. Examples of activities that may be funded include park improvements, and acquisition of transitional or supportive housing facilities. 3. $120,000 Public Services 24 CFR 570.201(e) Activities may include, but are not limited to, assistance to local non-profit agencies that provide needed services to LMI individuals and households. Examples of programs that may be funded include, health care assistance, emergency shelter, food pantry, peer support, advocacy and education and emergency assistance. *Public Service activities can represent no more than 15% of the total annual grant allocation. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us 4. $150,000 Program Administrative Costs 24 CFR 570.206 Activities may include, but are not limited to, general management, oversight and coordination, public information, Fair Housing activities, indirect costs, submission of applications for federal programs, administrative expenses to facilitate housing, associated training and related costs and preparation of functional plans. *Administration activities can represent no more than 20% of the total annual grant allocation. Staff is proposing the following prior year resource re-allocations: • $97,743.06 in remaining 2020 Housing Rehab funds being reallocated to the 2023 Central City project (listed under 2023 entitlement allocations). • $50,000 of 2022 Public Facilities funds being reallocated to the 2023 Public Facilities project (listed under 2023 entitlement allocations). • $50,000 of 2022 Neighborhood Initiatives funds being reallocated to 2023 Public Facilities project (listed under 2023 entitlement allocations). Staff estimates that the City will receive $36,000 in Program Income in the upcoming 2023 Program Year. There will be a public participation opportunity to comment on the proposed activity when these dollars are received. FISCAL IMPACT While the CDBG program does not require leveraging, the program does leverage other resources. The City allocates funding through the Capital Improvements Program and the Healthy Neighborhoods Initiatives program for housing related activities, public improvements, landscaping, curb appeal projects, and the acquisition of properties to eliminate slum and blight. These programs and activities leverage additional tax dollars being brought into the City. RECOMMENDATION The Common Council approves submittal of the 2023 CDBG Action Plan to the United States Department of Housing and Urban Development. The Plan Commission made a determination of consistency on June 20, 2023 that the proposed programs and activities in the 2023 CDBG Action Plan are consistent with the City’s Comprehensive Plans, official maps, or other planned activities of the City. Please see the attached staff report for more information. Respectfully Submitted, Approved, Kelly Nieforth John Fitzpatrick Community Development Director Assistant City Manager/Director of Administrative Services PLAN COMMISSION STAFF REPORT ITEM: PUBLIC HEARING: REVIEW 2023 ANNUAL ACTION PLAN COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Plan Commission meeting of June 20, 2023. BACKGROUND Staff requests review and acceptance of the 2023 Annual Action Plan for the Community Development Block Grant Program (CDBG). The purpose of this review is for the Plan Commission to make a determination of consistency that the proposed projects/activities in the 2023 Annual Action Plan are consistent with the City’s 2005-2025 Comprehensive Plan, Comprehensive Plan Update 2040, official maps, or other planned activities of the City. ANALYSIS Staff is requesting the Plan Commission to review and accept proposed projects/activities designed to meet one of the national objectives (listed below) of the CDBG program, and recommend Council authorize submittal of the 2023 CDBG Action Plan. - Benefit to low- and moderate-income (LMI) persons - Aid in the prevention or elimination of slums or blight - Meet a need having a particular urgency (i.e. flooding, tornado, etc.) The City prepares and submits an Annual Action Plan to the US Department of Housing and Urban Development (HUD) to demonstrate how federal CDBG funds will be spent. The 2023 Program Year began May 1, 2023 and ends April 30, 2024. The 2023 entitlement allocation is estimated to be $807,095. Staff is proposing 2023 entitlement allocations to the following projects: 1. $187,095 Central City Redevelopment (varied regulations; each reference listed with corresponding activity below) Activities may include, but are not limited to, acquisition 24 CFR 570.201(a), clearance and demolition 24 CFR 570.201(d) and cleanup of contaminated sites 24 CFR 570.201(d). The following 24 CFR 570.201(c) activities that may be undertaken are water/sewer improvements, street improvements, sidewalks and tree planting. Additionally, interim assistance 24 CFR 570.201(f) and privately owned utilities (24 CFR 570.201(l) may be activities executed under the Central City Redevelopment project. 2. $350,000 Public Facilities 24 CFR 570.201(c) Activities may include, but are not limited to, acquisition, construction, reconstruction, rehabilitation or installation of public facilities and 2 improvements, except as provided in § 570.207(a), carried out by the recipient or other public or private nonprofit entities. Examples of activities that may be funded include park improvements, and acquisition of transitional or supportive housing facilities. 3. $120,000 Public Services 24 CFR 570.201(e) Activities may include, but are not limited to, assistance to local non-profit agencies that provide needed services to LMI individuals and households. Examples of programs that may be funded include, health care assistance, emergency shelter, food pantry, peer support, advocacy and education and emergency assistance. *Public Service activities can represent no more than 15% of the total annual grant allocation. 4. $150,000 Program Administrative Costs 24 CFR 570.206 Activities may include, but are not limited to, general management, oversight and coordination, public information, Fair Housing activities, indirect costs, submission of applications for federal programs, administrative expenses to facilitate housing, associated training and related costs and preparation of functional plans. *Administration activities can represent no more than 20% of the total annual grant allocation. Staff is proposing the following prior year resource re-allocations: • $97,743.06 in remaining 2020 Housing Rehab funds being reallocated to the 2023 Central City project (listed under 2023 entitlement allocations). • $50,000 of 2022 Public Facilities funds being reallocated to the 2023 Public Facilities project (listed under 2023 entitlement allocations). • $50,000 of 2022 Neighborhood Initiatives funds being reallocated to 2023 Public Facilities project (listed under 2023 entitlement allocations). Staff estimates that the City will receive $36,000 in Program Income in the upcoming 2023 Program Year. There will be a public participation opportunity to comment on the proposed activity when these dollars are received. Final Step Prior to Council consideration, the Action Plan is reviewed by the Plan Commission for consistency with the City’s 2005-2025 Comprehensive Plan, Comprehensive Plan Update 2040, official maps, and other planned activities of the City. Staff has reviewed all proposed projects and activities and none have been identified as being contrary to the Comprehensive Plan, as updated, official maps, or other planned activities of the City. RECOMMENDATIONS/CONDITIONS 3 Staff recommends acceptance of the 2023 Annual Action Plan for the Community Development Block Grant Program, together with a determination of consistency that projects/activities identified above and listed on the attached are not in conflict with the City of Oshkosh Comprehensive Plan, as amended, official maps or other planned activities of the City. The Plan Commission recommended approval of the submittal of the CDBG Action Plan on June 20, 2023. The following is their discussion on the item. Staff report accepted as part of the record. Staff requests review and acceptance of the 2023 Annual Action Plan for the Community Development Block Grant Program (CDBG). Ms. Tardiff presented the item. The purpose of this review is for the Plan Commission to make a determination of consistency that the proposed projects/activities in the 2023 Annual Action Plan are consistent with the City’s 2005-2025 Comprehensive Plan, Comprehensive Plan Update 2040, official maps, or other planned activities of the City. Staff is requesting the Plan Commission to review and accept proposed projects/activities designed to meet one of the national objectives (listed below) of the CDBG program, and recommend Council authorize submittal of the 2023 CDBG Action Plan. Staff recommends approval with the findings and conditions as stated in the staff report. Mr. Perry opened up technical questions to staff. Mr. Perry asked for any public comments and asked if the applicant wanted to make any statements. Mr. Perry closed public comments and asked if the applicant wanted to make any closing statements. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Coulibaly. Mr. Perry asked if there was any discussion on the motion. Motion carried 6-0-1 present. Annual Action Plan 2023 1 OMB Control No: 2506-0117 (exp. 09/30/2021) Reallocating prior year Housing Rehab funds for Acquisition. Reallocating Public Facility mobility improvements to Public Facility acquisition. Reallocating Neighborhood Initiative funds for property rehab to Public Facility open space development. Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The Fiscal Year 2023 Annual Action Plan represents the fourth year of the City's Consolidated Plan (Con Plan) for Fiscal Years 2020-2024 as approved by the Oshkosh Common Council and the US Department of Housing and Urban Development (HUD). The Action Plan is the City of Oshkosh's application for HUD entitlement grant funds and identifies the proposed programs and projects to be funded during the City's CDBG Fiscal Year (FY) 2023. During the 2023 Program Year, the City of Oshkosh will pursue the implementation of projects in the categories: 1. Central City Redevelopment 2. Public Facilities 3. Public Services 4. Program Administration & Planning Total resources $1,040,838 are broken down into three categories:  $807,095 in 2023 CDBG Entitlement Funds  $36,000 in 2023 Program Income (funds recieved from disposition of CDBG acquired properties)  $197,743 in Prior Year resources being reallocated Prior Year resources that are being reallocated are made up of:  $97,743.06 in remaining 2020 Housing Rehab funds (IDIS activity 492) being reallocated to 2023 Central City  $50,000 of 2022 Public Facilities funds (IDIS activity not yet created) being reallocated to 2023 Public Facilities  $50,000 of 2022 Neighborhood Initiatives funds (IDIS activity not yet created) being reallocated to 2023 Public Facilities Page 4 Annual Action Plan 2023 2 OMB Control No: 2506-0117 (exp. 09/30/2021) A minimum of 70% of funds will be spent on activities that will benefit LMI persons in the next three year period, including program years 2023, 2024 and 2025. Activities funded with CDBG funds in this Action Plan will meet the national objectives of benefiting LMI persons and/or preventing or eliminating slum or blighting conditions. It is important to note that the Con Plan sets goals and strategies to be achieved over the FY 2020-2024 period. The six Con Plan Goals represent high priority needs for the City and serve as the basis for FY 2023 programs and activities identified in the Action Plan. The Con Plan goals are listed below in no particular order: 1. Provide safe, decent, affordable housing 2. Provide housing, services and facilities for homeless persons or those at-risk of becoming homeless 3. Provide housing, services and facilities for persons with special needs 4. Improve community facilities, infrastructure, public services and quality of life for residents 5. Create suitable living environment through public facilities or infrastructure improvements 6. Encourage employment and promote economic opportunities 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. For details regarding the objectives and outcomes targeted in the Con Plan and this Annual Plan in relation to each of the six goals listed above, please refer to Sections AP-20 (Annual Goals and Objectives) and AP-35 (Projects). 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. The City recognizes that the evaluation of past performance is critical to ensuring the City and its subrecipients are implementing activities effectively and that those activities align with the City's overall strategies and goals. The performance of programs and systems are evaluated on a regular basis. For example, the City continues to improve the CDBG subrecipient application process in order to ease the administrative burden on applicants and volunteer community-member boards and reviewers. Page 5 Annual Action Plan 2023 3 OMB Control No: 2506-0117 (exp. 09/30/2021) 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. In accordance with the City's Citizen Participation Plan, the draft Action Plan is available online at www.ci.oshkosh.wi.us/EconomicDevelopment/ and a copy is available for review at the Community Development Office at Oshkosh City Hall, 215 Church Ave. throughout the thirty day public comment period. Hard copies of the Action Plan are available upon request. The thirty day comment period began on May 28, 2023 and ended on June 28, 2023 The FY 2023 Action Plan was presented and discussed at the in-person Plan Commission and Common Council meeting on June 20, 2023 and June 27, 2023, respectively. City staff consulted with representatives from area agencies participating in the Winnebagoland Housing Coalition, as well as the Oshkosh/Winnebago County Housing Authority and ADVOCAP. These agencies provide a wide spectrum of services in the community and represent needs of many different segments of the population to ensure future CDBG programming meets the needs of the community. City staff also consulted with a number of organizatios through email correspondance, a summary of those comments are attached. 5. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. Not applicable. No comments were recieved. A summary of Consultation comments, referenced in the previous paragraph, are attached. 6. Summary of comments or views not accepted and the reasons for not accepting them Not applicable. No comments were recieved. 7. Summary Page 6 An n u a l A c t i o n P l a n 20 2 3 4 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) PR - 0 5 L e a d & R e s p o n s i b l e A g e n c i e s – 9 1 . 2 0 0 ( b ) 1. A g e n c y / e n t i t y r e s p o n s i b l e f o r p r e p a r i n g / a d m i n i s t er i n g t h e C o n s o l i d a t e d P l a n De s c r i b e t h e a g e n c y / e n t i t y r e s p o n s i b l e f o r p r e p a r i n g t h e C o n s o l i d a t e d P l a n a n d t h o s e r e s p o n s i b l e f o r a dm i n i s t r a t i o n o f e a c h g r a n t pr o g r a m a n d f u n d i n g s o u r c e . Ag e n c y R o l e Na m e De p a r t m e n t / A g e n c y CD B G A d m i n i s t r a t o r OS H K O S H Co m m u n i t y D e v e l o p m e n t D e p a r t m e n t HO M E A d m i n i s t r a t o r N/ A Ta b l e 1 – R e s p o n s i b l e A g e n c i e s Na r r a t i v e ( o p t i o n a l ) Th e C i t y o f O s h k o s h h a s d e s i g n a t e d i t s C o m m u n i t y D e ve l o p m e n t D e p a r t m e n t a s t h e l e a d a g e n c y r e s p o n s i b l e f o r a d m i n i s t r a t i o n o f t h e Co m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) p r o g r a m a n d a s s o c i a t e d r e p o r t s . T h e D e p a r t m e n t i s a l s o t h e m aj o r p u b l i c a g e n c y r e s p o n s i b l e f o r ad m i n i s t e r i n g p r o g r a m s a d d r e s s e d i n t h e C o n s o l i d a t e d P l a n a n d t h i s F Y 2 0 2 3 A n n u a l A c t i o n P l a n , e x c e p t fo r H o m e l e s s P r o g r a m s . T h e C o n t i n u u m of C a r e ( C o C ) f o r H o m e l e s s P r o g r a m m i n g i s t h e W i n n e ba g o l a n d H o u s i n g C o a l i t i o n w i t h A D V O C A P a s t h e l o c a l n o n - p r o f i t a g e n c y t a k i n g t h e le a d e r s h i p r o l e i n a d m i n i s t r a t i o n . Th e C i t y w o r k s w i t h n u m e r o u s c o m m u n i t y - b a s e d o r g a n i za t i o n s , p a r t n e r s , b u s i n e s s e s , o t h e r f u n d e r s , a s w e ll a s C i t y o f O s h k o s h d e p a r t m e n t s , t o pl a n , d e v e l o p , i m p l e m e n t a n d e v a l u a t e a c t i v i t i e s o u tl i n e d i n t h i s p l a n . Co n s o l i d a t e d P l a n P u b l i c C o n t a c t I n f o r m a t i o n Ms . E m i l y T a r d i f f Gr a n t s C o o r d i n a t o r Ci t y o f O s h k o s h Pa g e 7 An n u a l A c t i o n P l a n 20 2 3 5 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) PH : 9 2 0 . 2 3 6 . 5 0 2 9 Em a i l : e t a r d i f f @ c i . o s h k o s h . w i . u s Pa g e 8 Annual Action Plan 2023 6 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction Consultation on development of this Plan was achieved through interviews, e-mail correspondence and public hearings. Efforts were made to consult agencies that provide a wide range of services so that a clear picture of community needs would be available during development of the Plan. The City of Oshkosh consulted with public and private agencies and organizations that provide assisted housing, health services, and social services (including those focusing on services to children, elderly persons, persons with disabilities, persons with HIV/AIDS and their families, homeless persons), community- based and regionally-based organizations that represent protected class members, and organizations that enforce fair housing laws. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)) The City's Community Development Department acts as the single point of contact to coordinate efforts between public and assisted housing providers, as well as private and governmental health, mental health, and social service agencies. The City works with the following agencies to enhance funding and service allocations to address the housing and community development needs of the area:  City of Oshkosh Community Development Department - oversees the CDBG program  Winnebago County Department of Human Services - provides care and protection to County residents from infancy to old age, through consumer-focused programs designed to maintain and improve the quality of life for consumers and their families.  Oshkosh/Winnebago County Housing Authority - manage the Public Housing and Section 8 Housing Choice Voucher Programs, create improvements to public housing communities, and develop affordable housing.  Social Services Agencies - provides services to address the needs of low- and moderate-income persons and those with special needs.  Housing Providers - rehabilitates and develops affordable housing for low- and moderate- income families and individuals.Including Habitat for Humanity, Oshkosh Kid’s Foundation, COTS, Northpointe Development Inc.  Winnebagoland Housing Coalition / CoC - oversees the Continuum of Care Network for the City of Oshkosh and Winnebago County. Local jurisdictions, agencies, and organizations will be invited to submit proposals/applications for CDBG funds for eligible activities. These groups are welcome to participate in the planning process by attending the public hearings, informational meetings, and through electronic updates. These groups are notified through the City’s Community Development Department network of upcoming meetings Page 9 Annual Action Plan 2023 7 OMB Control No: 2506-0117 (exp. 09/30/2021) and funding opportunities. Also, the staff of the Community Development Department have proactively been participating in additional community encounter opportunities and forming partnerships to accomplish larger scale housing and community development activities. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The City of Oshkosh is a member of the Winnebagoland Housing Coalition, under the Wisconsin Balance of State Continuum of Care (WIBOSCOC). Winnebagoland Housing Coalition meets quarterly to engage in conversations regarding homeless issues, as well as coordinating the efforts of a variety of agencies serving youth, families, and veterans experiencing homelessness. City of Oshkosh staff attends the local CoC meetings and acts as the City's representative. The City coordinates its activities with the Continuum of Care and supports its applications for funds. The City helps WIBOSCOC to address homelessness by working together to develop a framework to deliver housing and supportive services to the homeless and those at risk of homelessness. The Winnebagoland Housing Coalition identifies regional and local homeless issues; coordinates regional planning; identifies regional housing gaps and needs, strategies, and priorities; provides input for Supportive Services for Veteran Families (SVF) and Emergency Solutions Grants (ESG) applications; participates in completion of the CoC application; monitors Homeless Management Information Systems (HMIS) participation and implementation; and coordinates and follows-up on the Point in Time (PIT) count and Annual Homeless Assessment Report (AHAR). The Winnebagoland Housing Coalition has representation from multiple interest groups including: CDBG Jurisdictions, Public Housing Authorities, domestic violence service providers, Veterans, youth service providers, Community Action Partnerships, homeless service providers, and faith-based organizations. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Most of WIBOSCOC ESG funding is allocated by the Wisconsin Department of Administration, Division of Housing, Energy, and Community Resources (DEHCR). The CoC develops priorities, target populations, outcome measures, and evaluation processes for ESG through an elected agency such as ADVOCAP, including prioritizing Rapid ReHousing (RRH). The CoC decides on ESG funding ranking and project scoring based on knowledge of projects, capacity of applicants and participation in CoC planning. ADVOCAP, as the Collaborative Applicant and HMIS Lead, has access to the Point in Time and Homeless Management Information System (HMIS) data. Page 10 Annual Action Plan 2023 8 OMB Control No: 2506-0117 (exp. 09/30/2021) The Winnebagoland CoC and the HMIS work together to assess data quality throughout the CoC. This includes working on Annual Homeless Assessment Report (AHAR) submission, the PIT count, project review/ranking, and working with individual programs while completing their Annual Performance Reports (APRs). There are thirty-seven (37) beds at the Christine Ann Domestic Violence Shelter, fifty (50) rooms at Father Carr’s. Lastly, the Day-by-Day Warming Shelter currently has twenty-five (25) beds during the winter months, open only from October 15th through April 15th, however with their new location opening up on May 15th, 2023 Day by Day will be able to provide shelter and services 365 days of the year with a 50-bed capacity. There are three (3) transitional housing projects within Winnebago County. COTS operates two transitional housing shelters in Oshkosh, one eight (8) bed shelter for women and one ten (10) bed shelter for men. ADVOCAP also operates one scattered-site transitional housing project funded by the Department of Justice. The DOJ-funded project can provide housing for approximately 35 individuals and ten (10) families per year. ADVOCAP also operates a HUD-funded permanent supportive housing project, with three (3) households within Oshkosh in scattered sites, and Rapid Re-Housing projects, with twelve (12) households in Oshkosh. The number of units occupied are directly affected by the availability of housing units at fair market rent, as there is an increasing number of people who need the homeless programs. There are zero Runaway or Homeless Youth beds being reported in Oshkosh or Winnebago County. Additional outreach to volunteer and faith-based organizations will occur through the implementation of coordinated entry. The CoC will work with Veterans to improve participation among VA-funded projects. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities Page 11 An n u a l A c t i o n P l a n 20 2 3 9 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) Ta b l e 2 – A g e n c i e s , g r o u p s , o r g a n i z a t i o n s w h o p a r t i ci p a t e d 1 Ag e n c y / G r o u p / O r g a n i z a t i o n WI N N E B A G O C O U N T Y H O U S I N G A U T H O R I T Y Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e PH A Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Ho u s i n g N e e d A s s e s s m e n t Pu b l i c H o u s i n g N e e d s No n - H o m e l e s s S p e c i a l N e e d s Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? Di s c u s s e d a f f o r d a b l e h o u s i n g n e e d s i n t h e c o m m u n i t y a s w e l l a s t h e n e e d s of t h e C i t y ' s l o w t o m o d e r a t e i n c o m e r e s i d e n t s , a n d h o w t h e c i t y a n d ho u s i n g a u t h o r i t y c o u l d w o r k t o g e t h e r c o l l a b o r a t i v e ly 2 Ag e n c y / G r o u p / O r g a n i z a t i o n Wi n n e b a g o l a n d H o u s i n g C o a l i t i o n Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e Co n t i n u u m o f C a r e Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Pu b l i c H o u s i n g N e e d s Ho m e l e s s N e e d s - C h r o n i c a l l y h o m e l e s s Ho m e l e s s N e e d s - F a m i l i e s w i t h c h i l d r e n Ho m e l e s s n e s s N e e d s - V e t e r a n s Ho m e l e s s n e s s N e e d s - U n a c c o m p a n i e d y o u t h Pu b l i c S e r v i c e A g e n c i e s Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? Th e C o a l i t i o n w a s c o n s u l t e d f o r a f f o r d a b l e h o u s i n g an d p u b l i c h o u s i n g ne e d s i n t h e c o m m u n i t y . C i t y s t a f f a t t e n d s q u a r t e r ly C o a l i t i o n m e e t i n g s to k e e p i n f o r m e d o n s e r v i c e s a v a i l a b l e a n d n e e d s o f t h e c o m m u n i t y 3 Ag e n c y / G r o u p / O r g a n i z a t i o n Ci t y o f O s h k o s h E c o n o m i c D e v e l o p m e n t Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e Ot h e r g o v e r n m e n t - L o c a l Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Ec o n o m i c D e v e l o p m e n t Pa g e 1 2 An n u a l A c t i o n P l a n 20 2 3 10 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? ec o n o m i c d e v e l o p m e n t s t r a t e g i e s a n d i n i t i a t i v e s t h a t a r e c u r r e n t l y i n pl a c e o r m a y b e u n d e r t a k e n 4 Ag e n c y / G r o u p / O r g a n i z a t i o n Gr e a t e r O s h k o s h E c o n o m i c D e v e l o p m e n t C o r p o r a t i o n Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e Bu s i n e s s L e a d e r s No n p r o f i t e c o n o m i c d e v e l o p m e n t g r o u p Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Ec o n o m i c D e v e l o p m e n t Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? A n o n - p r o f i t c o r p o r a t i o n t h a t w o r k s w i t h t h e c o m m u n it y t o p r o v i d e le a d e r s h i p , d i r e c t i o n , c o o r d i n a t i o n , a n d s e r v i c e s t o a d v a n c e e c o n o m i c de v e l o p m e n t i n t h e g r e a t e r O s h k o s h a r e a 5 Ag e n c y / G r o u p / O r g a n i z a t i o n Wi n n e b a g o C o u n t y H e a l t h D e p a r t m e n t Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e Se r v i c e s - P e r s o n s w i t h D i s a b i l i t i e s Se r v i c e s - P e r s o n s w i t h H I V / A I D S Se r v i c e s - H e a l t h Ot h e r g o v e r n m e n t - C o u n t y Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? No n - H o m e l e s s S p e c i a l N e e d s Le a d - b a s e d P a i n t S t r a t e g y Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? Le a d b a s e d p a i n t p o l i c i e s a n d h e a l t h a n d s a f e t y n e e ds o f O s h k o s h re s i d e n t s Pa g e 1 3 An n u a l A c t i o n P l a n 20 2 3 11 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) 6 Ag e n c y / G r o u p / O r g a n i z a t i o n AD V O C A P , I N C . Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e Se r v i c e s - H o u s i n g Se r v i c e s - E l d e r l y P e r s o n s Se r v i c e s - P e r s o n s w i t h D i s a b i l i t i e s Se r v i c e s - h o m e l e s s Se r v i c e s - E d u c a t i o n Se r v i c e s - E m p l o y m e n t Ci v i c L e a d e r s Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Ho u s i n g N e e d A s s e s s m e n t Ho m e l e s s N e e d s - C h r o n i c a l l y h o m e l e s s Ho m e l e s s N e e d s - F a m i l i e s w i t h c h i l d r e n Ho m e l e s s n e s s N e e d s - V e t e r a n s Ho m e l e s s n e s s N e e d s - U n a c c o m p a n i e d y o u t h Ho m e l e s s n e s s S t r a t e g y No n - H o m e l e s s S p e c i a l N e e d s HO P W A S t r a t e g y Ec o n o m i c D e v e l o p m e n t An t i - p o v e r t y S t r a t e g y Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? Co n s u l t a t i o n r e g a r d i n g a f f o r d a b l e h o u s i n g n e e d s ; c o ll a b o r a t e o n v a r i o u s pr o g r a m s / a c t i v i t i e s t o b e s t s e r v e t h e c o m m u n i t y 7 Ag e n c y / G r o u p / O r g a n i z a t i o n Ci t y o f O s h k o s h P u b l i c W o r k s D e p a r t m e n t Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e Ot h e r g o v e r n m e n t - L o c a l Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Ec o n o m i c D e v e l o p m e n t Pa g e 1 4 An n u a l A c t i o n P l a n 20 2 3 12 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? di s c u s s i o n r e g a r d i n g v a r i o u s i n f r a s t r u c t u r e i m p r o v e me n t s p l a n n e d d u r i n g th e p r o g r a m y e a r 8 Ag e n c y / G r o u p / O r g a n i z a t i o n Ne i g h b o r h o o d A s s o c i a t i o n s Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e Ne i g h b o r h o o d A s s o c i a t i o n s Ne i g h b o r h o o d O r g a n i z a t i o n Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Ho u s i n g N e e d A s s e s s m e n t Ne i g h b o r h o o d I n i t i a t i v e s Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? di s c u s s n e i g h b o r h o o d p r o g r a m s / a c t i v i t i e s t o c r e a t e st r o n g a n d h e a l t h y ne i g h b o r h o o d s 9 Ag e n c y / G r o u p / O r g a n i z a t i o n Da y b y D a y W a r m i n g S h e l t e r Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e Se r v i c e s - h o m e l e s s Se r v i c e s - H e a l t h Se r v i c e s - E d u c a t i o n Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Ho u s i n g N e e d A s s e s s m e n t Ho m e l e s s N e e d s - C h r o n i c a l l y h o m e l e s s Ho m e l e s s N e e d s - F a m i l i e s w i t h c h i l d r e n Ho m e l e s s n e s s N e e d s - V e t e r a n s Ho m e l e s s n e s s N e e d s - U n a c c o m p a n i e d y o u t h Ho m e l e s s n e s s S t r a t e g y No n - H o m e l e s s S p e c i a l N e e d s Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? pr o v i d e s h e l t e r a n d a d v o c a c y Pa g e 1 5 An n u a l A c t i o n P l a n 20 2 3 13 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) 10 Ag e n c y / G r o u p / O r g a n i z a t i o n Gr e a t e r O s h k o s h H e a l t h y N e i g h b o r h o o d s Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e No n - p r o f i t Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Ho u s i n g N e e d A s s e s s m e n t No n - H o m e l e s s S p e c i a l N e e d s Ne i g h b o r h o o d I n i t i a t i v e s Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? ex p a n d o n t h e o r g a n i z a t i o n ' s r o l e i n d e v e l o p i n g , e x pa n d i n g a n d o r g a n i z i n g ne i g h b o r h o o d p l a n n i n g p r o j e c t s / p r o g r a m s / a c t i v i t i e s , a c q u i r i n g s l u m a n d bl i g h t p r o p e r t i e s 11 Ag e n c y / G r o u p / O r g a n i z a t i o n HA B I T A T F O R H U M A N I T Y O F O S H K O S H I N C . Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e No n p r o f i t Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Ho u s i n g N e e d A s s e s s m e n t Ho m e l e s s N e e d s - C h r o n i c a l l y h o m e l e s s Ho m e l e s s N e e d s - F a m i l i e s w i t h c h i l d r e n Ho m e l e s s n e s s S t r a t e g y No n - H o m e l e s s S p e c i a l N e e d s Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? Ha b i t a t ' s c o n t i n u e d r o l e i n c o n s t r u c t i o n o f n e w a f f or d a b l e h o u s i n g f o r L M I ho u s e h o l d s . C o n t i n u e p a r t n e r s h i p p r o j e c t s w i t h C i t y a n d l o c a l P H A 12 Ag e n c y / G r o u p / O r g a n i z a t i o n ME T R O P O L I T A N M I L W A U K E E F A I R H O U S I N G C O U N C I L Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e Se r v i c e - F a i r H o u s i n g Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Fa i r H o u s i n g Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? co n t i n u e t o c o n t r a c t w i t h s a t e l l i t e o f f i c e i n A p p l e to n t o p r o v i d e t r a i n i n g op p o r t u n i t i e s f o r l a n d l o r d s a n d t e n a n t s , a s w e l l a s i n v e s t i g a t e p o t e n t i a l fa i r h o u s i n g c o m p l a i n t s i n t h e c o m m u n i t y Pa g e 1 6 An n u a l A c t i o n P l a n 20 2 3 14 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) 13 Ag e n c y / G r o u p / O r g a n i z a t i o n Os h k o s h P u b l i c S e r v i c e C o n s o r t i u m Ag e n c y / G r o u p / O r g a n i z a t i o n T y p e Bu s i n e s s a n d C i v i c L e a d e r s Wh a t s e c t i o n o f t h e P l a n w a s a d d r e s s e d b y C o n s u l t a t io n ? Ho m e l e s s N e e d s - C h r o n i c a l l y h o m e l e s s Ho m e l e s s N e e d s - F a m i l i e s w i t h c h i l d r e n Ho m e l e s s n e s s S t r a t e g y No n - H o m e l e s s S p e c i a l N e e d s Pu b l i c S e r v i c e A g e n c i e s Br i e f l y d e s c r i b e h o w t h e A g e n c y / G r o u p / O r g a n i z a t i o n wa s co n s u l t e d . W h a t a r e t h e a n t i c i p a t e d o u t c o m e s o f t h e co n s u l t a t i o n o r a r e a s f o r i m p r o v e d c o o r d i n a t i o n ? co l l a b o r a t i o n e f f o r t b e t w e e n C i t y , l o c a l c o m m u n i t y fo u n d a t i o n a n d U n i t e d Wa y t o a l l o c a t e f u n d s t o p u b l i c s e r v i c e a g e n c i e s Id e n t i f y a n y A g e n c y T y p e s n o t c o n s u l t e d a n d p r o v i d e r a t i o n a l e f o r n o t c o n s u l t i n g Ot h e r l o c a l / r e g i o n a l / s t a t e / f e d e r a l p l a n n i n g e f f o r t s c o n s i d e r e d w h e n p r e p a r i n g t h e P l a n Na m e o f P l a n Le a d O r g a n i z a t i o n Ho w d o t h e g o a l s o f y o u r S t r a t e g i c P l a n o v e r l a p w i t h t h e g o a l s o f e a c h p l a n ? Co n t i n u u m o f C a r e Wi n n e b a g o l a n d H o u s i n g Co a l i t i o n Al l e v i a t e t h e i m p a c t o f h o m e l e s s n e s s i n t h e c o m m u n i ty t h r o u g h c o o p e r a t i o n a n d co l l a b o r a t i o n o f s o c i a l s e r v i c e p r o v i d e r s Os h k o s h 2 0 0 5 -20 2 5 Co m p r e h e n s i v e P l a n ; Up d a t e 2 0 4 0 Ci t y o f O s h k o s h Ci t y ' s g e n e r a l p l a n is c o m p r i s e d o f v a r i o u s e l e m e n t s t h a t p r o v i d e a c o m pr e h e n s i v e s l a t e o f ci t y - w i d e p o l i c i e s a n d f u r t h e r s t h e C i t y ' s s m a r t g r ow t h s t r a t e g y f o r g r o w t h a n d de v e l o p m e n t . Ci t y o f O s h k o s h C o m p Pl a n - H o u s i n g Ci t y o f O s h k o s h Ho u s i n g E l e m e n t s e r v e s a s a p o l i c y g u i de t o h e l p t h e c i t y m e e t i t s e x i s t i n g a n d f u t u r e ho u s i n g n e e d s . T h e P l a n h a s t h e g o a l o f c r e a t i n g a n d p r e s e r v i n g a f f o r d a b l e h o u s i n g s t o c k wi t h i n t h e c i t y . Pa g e 1 7 An n u a l A c t i o n P l a n 20 2 3 15 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) Na m e o f P l a n Le a d O r g a n i z a t i o n Ho w d o t h e g o a l s o f y o u r S t r a t e g i c P l a n o v e r l a p w i t h t h e g o a l s o f e a c h p l a n ? Os h k o s h A n a l y s i s o f Im p e d i m e n t s Ci t y o f O s h k o s h An a l y s i s o f I m p e d i m e n t s t o F a i r H o u s i n g C h o i c e p r e s en t s a d e m o g r a p h i c p r o f i l e o f t h e c i t y , as s e s s e s t h e e x t e n t o f h o u s i n g n e e d s a m o n g s p e c i f i c i n c o m e g r o u p s a n d e v a l u a t e s t h e av a i l a b i l i t y o f a r a n g e o f h o u s i n g c h o i c e s f o r r e s i de n t s Os h k o s h H o u s i n g Au t h o r i t y 5 Y e a r P l a n Os h k o s h / W i n n e b a g o Ho u s i n g A u t h o r i t y Th e g o a l s o f t h e C i t y a n d H o u s i n g A u t h o r i t y a r e c o m pl e m e n t a r y . Os h k o s h S t r a t e g i c P l a n Ci t y o f O s h k o s h Th e g o a l s a r e c o m p l e m e n t a r y . Ci t y o f O s h k o s h H o u s i n g St u d y Ci t y o f O s h k o s h Th e r e c o m m e n d a t i o n s i n t h e ho u s i n g s t u d y a r e s i m i l a r t o t h e S t r a t e g i c P l a n . T h e C i t y o f Os h k o s h m a d e t h e f o l l o w i n g a m e n d m e n t s t o i t s Z o n i n g O r d i n a n c e t o a l l o w f o r u s e o f t h e Ac c e s s o r y D w e l l i n g U n i t s ( A D U ) i n r e s i d e n t i a l z o n e d d i s t r i c t s . A D U s i n c r e a s e t h e op p o r t u n i t i e s f o r a f f o r d a b l e w o r k f o r c e h o u s i n g i n t he C i t y o f O s h k o s h . W o r k i n g i n t h e co o r d i n a t i o n o f r e d u c i n g t h e m i n i m u m l o t w i d t h , i n c re a s i n g d e n s i t y , r e d u c i n g p a r k i n g re q u i r e m e n t s i n m u l t i f a m i l y d e v e l o p m e n t d i s t r i c t s , an d e l i m i n a t i n g t h e m i n i m u m d w e l l i n g si z e t o f r e e u p l o t s t h a t h i s t o r i c a l l y h a v e n ' t b e e n a b l e t o b e d e v e l o p e d f o r h o u s i n g . Ta b l e 3 – O t h e r l o c a l / r e g i o n a l / f e d e r a l p l a n n i n g e f f o r t s Na r r a t i v e ( o p t i o n a l ) Pa g e 1 8 An n u a l A c t i o n P l a n 20 2 3 16 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) AP - 1 2 P a r t i c i p a t i o n – 9 1 . 1 0 5 , 9 1 . 2 0 0 ( c ) 1. S u m m a r y o f c i t i z e n p a r t i c i p a t i o n p r o c e s s / E f f o r t s m a d e t o b r o a d e n c i t i z e n p a r t i c i p a t i o n Su m m a r i z e c i t i z e n p a r t i c i p a t i o n p r o c e s s a n d h o w i t im p a c t e d g o a l - s e t t i n g Th e C i t y o f O s h k o s h w i l l p u b l i s h a p u b l i c n o t i c e w i th a s u m m a r y o f t h e p r o p o s e d A c t i o n P l a n w h i c h i n c l ud e s a l i s t o f l o c a t i o n s w h e r e i t m a y b e re v i e w e d . T h e A c t i o n P l a n w i l l b e a v a i l a b l e f o r r e v ie w a t t h e C o m m u n i t y D e v e l o p m e n t D e p a r t m e n t ( 2 1 5 C h ur c h A v e n u e , R o o m 2 0 1 ) , o n l i n e a t ww w . c i . o s h k o s h . w i . u s , a n d h a r d c o p i e s a r e a v a i l a b l e u p o n r e q u e s t . T h e n o t i c e w i l l i n c l u d e i n f o r m a t i o n on t h e p u b l i c h e a r i n g ( s ) i n c l u d i n g lo c a t i o n , d a t e a n d t i m e , a l o n g w i t h c o n t a c t i n f o r m a ti o n t o s u b m i t w r i t t e n c o m m e n t s a n d t h e c o m m e n t d e a dl i n e . T h o s e w i t h s p e c i a l i z e d n e e d s ar e d i r e c t e d t o c o n t a c t t h e C o m m u n i t y D e v e l o p m e n t D ep a r t m e n t a t l e a s t f i v e ( 5 ) d a y s p r i o r t o a m e e t i n g . Ci t y s t a f f c o n t i n u e s t o w o r k w i t h t h e O s h k o s h P u b l i c S e r v i c e C o n s o r t i u m a n d c o m m u n i t y g r o u p s , o r g a n i z a ti o n s a n d a g e n c i e s t o i n c r e a s e c i t i z e n pa r t i c i p a t i o n a n d i m p r o v e t h e F Y 2 0 2 3 C D B G a p p l i c a t io n a n d e v a l u a t i o n p r o c e s s . Th e C o m m u n i t y D e v e l o p m e n t D e p a r t m e n t g o e s t h r o u g h t he c i t i z e n p a r t i c i p a t i o n p r o c e s s a n d e v a l u a t e s h o w th a t f e e d b a c k c a n b e i n c o r p o r a t e d in t o t h e C i t y ’ s A n n u a l g o a l s a n d f u t u r e p l a n ’ s g o a l s. Pa g e 1 9 An n u a l A c t i o n P l a n 20 2 3 17 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) Ci t i z e n P a r t i c i p a t i o n O u t r e a c h So r t Or de r Mo d e of Ou t r ea c h Ta r g e t of Ou t r ea c h Su m m a r y of re s p o n s e / a t t e n da n c e Su m m a r y of co m m e n t s r e c ei v e d Su m m a r y of co m me n t s n o t ac c e p t e d an d r e a s o n s UR L (I f a p p l i c a b l e ) 1 Pu b l i c Me e t i n g No n - ta r g e t e d / b r o a d c o m m u n i t y Pl a n Co m m i s s i o n (P C ) w i l l m e e t on J u n e 2 0 , 20 2 3 t o a l l o w th e p u b l i c t h e op p o r t u n i t y t o co m m e n t a n d re c o m m e n d ap p r o v a l t o t h e Co m m o n Co u n c i l . T h e Pl a n w i l l b e ap p r o v e d b y Co m m o n Co u n c i l , w i t h an y c o m m e n t s re c e i v e d a t t h e PC m e e t i n g ad d e d p r i o r t o th e C i t y ' s su b m i s s i o n o f th e P l a n . No c o m m e n t s re c e i v e d No c o m m e n t s re c e i v e d N/ A Pa g e 2 0 An n u a l A c t i o n P l a n 20 2 3 18 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) So r t Or de r Mo d e of Ou t r ea c h Ta r g e t of Ou t r ea c h Su m m a r y of re s p o n s e / a t t e n da n c e Su m m a r y of co m m e n t s r e c ei v e d Su m m a r y of co m me n t s n o t ac c e p t e d an d r e a s o n s UR L (I f a p p l i c a b l e ) 2 Pu b l i c Me e t i n g No n - ta r g e t e d / b r o a d c o m m u n i t y Co m m o n Co u n c i l w i l l me e t o n J u n e 27 , 2 0 2 3 t o al l o w t h e p u b l i c th e o p p o r t u n i t y to c o m m e n t a n d ap p r o v e t h e su b m i s s i o n a n d im p l e m e n t a t i o n of t h e 2 0 2 3 Ac t i o n P l a n . T h e Pl a n w i l l b e ap p r o v e d , w i t h an y c o m m e n t s re c e i v e d a t t h e me e t i n g a d d e d pr i o r t o t h e Ci t y ' s su b m i s s i o n o f th e P l a n . No c o m m e n t s re c e i v e d No c o m m e n t s re c e i v e d N/ A Pa g e 2 1 An n u a l A c t i o n P l a n 20 2 3 19 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) So r t Or de r Mo d e of Ou t r ea c h Ta r g e t of Ou t r ea c h Su m m a r y of re s p o n s e / a t t e n da n c e Su m m a r y of co m m e n t s r e c ei v e d Su m m a r y of co m me n t s n o t ac c e p t e d an d r e a s o n s UR L (I f a p p l i c a b l e ) 3 Em a i l ou t r e a c h No n - t a r g e t e d ; em a i l di s t r i b u t i o n o f av a i l a b i l i t y o f dr a f t A c t i o n Pl a n f o r co m m e n t s Em a i l di s t r i b u t i o n l i s t of 3 0 + m e m b e r s E-ma i l co m m e n t s re c e i v e d ex p r e s s i n g ne e d s o f in d i v i d u a l or g a n i z a t i o n s , al s o me n t i o n e d i n th e Co n s u l t a t i o n se c t i o n o f t h e pl a n ( A P - 1 0 ) . Co m m e n t s re c e i v e d a r e su m m a r i z e d i n th e a t t a c h m e n t . N/ A Pa g e 2 2 An n u a l A c t i o n P l a n 20 2 3 20 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) So r t Or de r Mo d e of Ou t r ea c h Ta r g e t of Ou t r ea c h Su m m a r y of re s p o n s e / a t t e n da n c e Su m m a r y of co m m e n t s r e c ei v e d Su m m a r y of co m me n t s n o t ac c e p t e d an d r e a s o n s UR L (I f a p p l i c a b l e ) 4 Ne w s p a p e r Ad No n - ta r g e t e d / b r o a d c o m m u n i t y A p u b l i c h e a r i n g no t i c e d e t a i l i n g th e p u b l i c he a r i n g sc h e d u l e a n d op p o r t u n i t y t o co m m e n t d u r i n g th e c o m m e n t pe r i o d w a s pu b l i s h e d i n t h e Os h k o s h No r t h w e s t e r n on M a y 2 8 t h an d M a y 3 0 t h , 20 2 3 . No c o m m e n t s re c e i v e d N/ A N / A 5 In t e r n e t Ou t r e a c h No n - ta r g e t e d / b r o a d c o m m u n i t y Ci t y w e b s i t e li n k e d t h e p u b l i c he a r i n g n o t i c e de t a i l e d i n i t e m nu m b e r 4 ab o v e . N/ A N / A ht t p s : / / w w w . c i . o s h k o s h . w i . u s / E c o n o m i c De v e l o p m e n t / Ta b l e 4 – C i t i z e n P a r t i c i p a t i o n O u t r e a c h Pa g e 2 3 An n u a l A c t i o n P l a n 20 2 3 21 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) Pa g e 2 4 Annual Action Plan 2023 22 OMB Control No: 2506-0117 (exp. 09/30/2021) Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction The City of Oshkosh will receive $807,095 in CDBG entitlement funds for FY 2023 Program Year. The City expects to receive $36,000 in Program Income from the disposition of properties. And Prior Year resources of $197,743 will be reallocated during the FY 2023 Annual Action Plan period. The City’s FY 2023 CDBG program year starts on May 1, 2023 and concludes on April 30, 2024. The following financial resources are identified for the FY 2023 Annual Action Plan and will be used to address the following needs: Community Development; Economic Development Needs; Neighborhood Initiatives; and Administration, Planning, and Management Needs; Other Special Needs. The accomplishments of these projects/activities will be reported in the FY 2023 Consolidated Annual Performance and Evaluation Report (CAPER). You'll note that Housing Needs was not listed above, those needs are addressed with current open activities in IDIS, reflected in the Expected Amount Available Remainder of Con Plan. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ Page 25 An n u a l A c t i o n P l a n 20 2 3 23 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) Pr o g r a m So u r c e of F u n d s Us e s o f F u n d s Ex p e c t e d A m o u n t A v a i l a b l e Y e a r 1 Ex p e c t e d Am o u n t Av a i l a b l e Re m a i n d e r of C o n P l a n $ Na r r a t i v e D e s c r i p t i o n An n u a l Al l o c a t i o n : $ Pr o g r a m In c o m e : $ Pr i o r Y e a r Re s o u r c e s : $ To t a l : $ CD B G pu b l i c - fe d e r a l Ac q u i s i t i o n Ad m i n a n d Pl a n n i n g Ec o n o m i c De v e l o p m e n t Ho u s i n g Pu b l i c Im p r o v e m e n t s Pu b l i c S e r v i c e s 8 0 7 , 0 9 5 36 , 0 0 0 19 7 , 7 4 3 1, 0 4 0 , 8 3 8 1, 4 8 0 , 6 2 1 Ba s e d o n e v a l u a t i n g p r e v i o u s y e a r s pr o g r a m i n c o m e f r o m d i s p o s i n g o f th e C D B G f u n d e d p r o p e r t i e s . T h e C i t y es t i m a t e s $ 3 6 , 0 0 0 i n p r o g r a m in c o m e . HO M E pu b l i c - fe d e r a l Ac q u i s i t i o n Ho m e b u y e r as s i s t a n c e Ho m e o w n e r r e h a b Mu l t i f a m i l y r e n t a l ne w c o n s t r u c t i o n Mu l t i f a m i l y r e n t a l re h a b Ne w c o n s t r u c t i o n fo r o w n e r s h i p TB R A 0 0 0 0 0 Pa g e 2 6 An n u a l A c t i o n P l a n 20 2 3 24 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) Pr o g r a m So u r c e of F u n d s Us e s o f F u n d s Ex p e c t e d A m o u n t A v a i l a b l e Y e a r 1 Ex p e c t e d Am o u n t Av a i l a b l e Re m a i n d e r of C o n P l a n $ Na r r a t i v e D e s c r i p t i o n An n u a l Al l o c a t i o n : $ Pr o g r a m In c o m e : $ Pr i o r Y e a r Re s o u r c e s : $ To t a l : $ Ot h e r pu b l i c - fe d e r a l Ad m i n a n d Pl a n n i n g Ec o n o m i c De v e l o p m e n t Pu b l i c S e r v i c e s Ot h e r 0 0 0 0 0 Ta b l e 5 - E x p e c t e d R e s o u r c e s – P r i o r i t y T a b l e Ex p l a i n h o w f e d e r a l f u n d s w i l l l e v e r a g e t h o s e a d d i t io n a l r e s o u r c e s ( p r i v a t e , s t a t e a n d l o c a l f u n d s ) , i nc l u d i n g a d e s c r i p t i o n o f h o w ma t c h i n g r e q u i r e m e n t s w i l l b e s a t i s f i e d Wh i l e t h e C D B G p r o g r a m d o e s n o t r e q u i r e l e v e r a g i n g , t h e p r o g r a m d o e s l e v e r a g e o t h e r r e s o u r c e s . T h e C i t y b u d g e t s f u n d s i n i t s C a p i t a l Im p r o v e m e n t P r o g r a m f o r a d d i t i o n a l p r o g r a m s f o r h o u si n g r e l a t e d a c t i v i t i e s ( i . e . a c q u i s i t i o n , h o u s i n g re h a b i l i t a t i o n ) , p u b l i c f a c i l i t y im p r o v e m e n t s , l a n d s c a p i n g , c u r b a p p e a l p r o j e c t s , a n d a c q u i s i t i o n o f p r o p e r t i e s t o e l i m i n a t e s l u m a n d b li g h t . Th e O s h k o s h A r e a C o m m u n i t y F o u n d a t i o n a n d t h e O s h k o sh U n i t e d W a y p a r t n e r w i t h t h e C i t y o f O s h k o s h i n f or m i n g t h e O s h k o s h P u b l i c S e r v i c e Co n s o r t i u m . T h e C o n s o r t i u m s e e k s a p p l i c a t i o n s f r o m p u b l i c s e r v i c e a g e n c i e s f o r p r o g r a m s / a c t i v i t i e s t h at m e e t o n e o f H U D ' s n a t i o n a l o b j e c t i v e s an d p r o v i d e s a d i r e c t b e n e f i t t o l o w t o m o d e r a t e i n co m e h o u s e h o l d s . Pa g e 2 7 Annual Action Plan 2023 25 OMB Control No: 2506-0117 (exp. 09/30/2021) If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City of Oshkosh may provide vacant/undeveloped lots to private developers, Habitat for Humanity, ADVOCAP or other non-profit/CHDO agencies for construction of new affordable housing units. Discussion Please reference the AP-35 (Projects) Section of the Plan. Page 28 An n u a l A c t i o n P l a n 20 2 3 26 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) An n u a l G o a l s a n d O b j e c t i v e s AP - 2 0 A n n u a l G o a l s a n d O b j e c t i v e s Go a l s S u m m a r y I n f o r m a t i o n So r t Or d e r Go a l N a m e S t a r t Ye a r En d Ye a r Ca t e g o r y G e o g r a p h i c Ar e a Ne e d s A d d r e s s e d F u n d i n g G o a l O u t c o m e I n d i c a t o r 1 CD -3 P u b l i c S e r v i c e s 20 2 0 20 2 4 No n -Ho u s i n g Co m m u n i t y De v e l o p m e n t Os h k o s h Pr i o r i t y Ar e a s Co m m u n i t y De v e l o p m e n t N e e d CD B G : $1 2 0 , 0 0 0 Pu b l i c s e r v i c e a c t i v i t i e s o t h e r th a n L o w / M o d e r a t e I n c o m e Ho u s i n g B e n e f i t : 1 0 0 0 P e r s o n s As s i s t e d 2 CD -1 C o m m u n i t y Fa c i l i t i e s a n d In f r a s t r u c t u r e 20 2 0 20 2 4 No n -Ho u s i n g Co m m u n i t y De v e l o p m e n t Os h k o s h Pr i o r i t y Ar e a s Ce n t e r C i t y Co m m u n i t y De v e l o p m e n t N e e d CD B G : $4 5 0 , 0 0 0 Pu b l i c F a c i l i t y o r I n f r a s t r u c t u r e Ac t i v i t i e s o t h e r t h a n Lo w / M o d e r a t e I n c o m e H o u s i n g Be n e f i t : 1 0 0 0 P e r s o n s A s s i s t e d 3 AM -1 O v e r a l l Co o r d i n a t i o n 20 2 0 20 2 4 Ad m i n i s t r a t i o n , Pl a n n i n g , a n d Ma n a g e m e n t Os h k o s h Pr i o r i t y Ar e a s Ad m i n i s t r a t i o n , Pl a n n i n g , a n d Ma n a g e m e n t N e e d CD B G : $1 5 0 , 0 0 0 Ot h e r : 2 O t h e r 4 ED -2 Re d e v e l o p m e n t 20 2 0 20 2 4 Ec o n o m i c De v e l o p m e n t Ce n t e r C i t y Ho u s i n g N e e d Co m m u n i t y De v e l o p m e n t N e e d Ec o n o m i c De v e l o p m e n t N e e d CD B G : $5 3 4 , 8 3 8 Ot h e r : 1 0 O t h e r Ta b l e 6 – G o a l s S u m m a r y Go a l D e s c r i p t i o n s Pa g e 2 9 An n u a l A c t i o n P l a n 20 2 3 27 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) 1 Go a l N a m e CD - 3 P u b l i c S e r v i c e s Go a l De s c r i p t i o n Im p r o v e a n d e n h a n c e t h e p u b l i c a n d c o m m u n i t y d e v e l o pm e n t s e r v i c e s i n t h e C i t y . 2 Go a l N a m e CD - 1 C o m m u n i t y F a c i l i t i e s a n d I n f r a s t r u c t u r e Go a l De s c r i p t i o n Im p r o v e t h e C i t y ’ s p u b l i c f a c i l i t i e s a n d i n f r a s t r u c tu r e . 3 Go a l N a m e AM - 1 O v e r a l l C o o r d i n a t i o n Go a l De s c r i p t i o n Pr o v i d e p r o g r a m m a n a g e m e n t a n d o v e r s i g h t f o r t h e s u cc e s s f u l a d m i n i s t r a t i o n o f C D B G p r o g r a m s . 4 Go a l N a m e ED - 2 R e d e v e l o p m e n t Go a l De s c r i p t i o n Ac q u i r e a n d d i s p o s e o f p r o p e r t i e s t o p r o m o t e t h e d e ve l o p m e n t a n d r e v i t a l i z a t i o n o f v a c a n t r e s i d e n t i a l , c o m m e r c i a l , a n d in d u s t r i a l a r e a s . Pa g e 3 0 Annual Action Plan 2023 28 OMB Control No: 2506-0117 (exp. 09/30/2021) Projects AP-35 Projects – 91.220(d) Introduction During the 2023 Program Year, the City of Oshkosh will pursue the implementation of projects and activities in four major categories: 1. Central City Redevelopment 2. Public Facilities 3. Public Services 4. Program Administration & Planning The use of CDBG funds in 2023 will focus on activities and programs that:  Improve, maintain and create housing accessibility to homeownership for income qualified homebuyers  Revitalize neighborhoods through park and playground improvements, acquisition and elimination of slum and blight properties  Provide funding to various public service agencies, to be determined, that provide shelter/services to persons that are homeless, affected by domestic abuse, recovering from addiction, need health care services, etc.  Provide training for landlords or tenants on fair housing regulations  Provide administration of the overall CDBG program The project allocations total $1,040,838 which include Program Income and Prior Year Resources, as referenced in AP-05 Executive Summary and AP-15 Expected Resources. Projects # Project Name 1 Central City Redevelopment 2 Public Facilities 3 Public Services 4 Administration Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs All funding allocations are consistent with priority needs in the City of Oshkosh and align with the 2020- Page 31 Annual Action Plan 2023 29 OMB Control No: 2506-0117 (exp. 09/30/2021) 2024 Consolidated Plan, Citizen Participation Plan, City Strategic Plan, the Oshkosh Housing Study, and various other documents that guide staff during the allocation process. Every effort was made to ensure that the most vulnerable citizens in Oshkosh are the beneficiaries of the Program Year 2023 CDBG funding allocation. Unfortunately, the needs are greater than the funding received. Page 32 An n u a l A c t i o n P l a n 20 2 3 30 OM B C o n t r o l N o : 2 5 0 6 - 0 1 1 7 ( e x p . 0 9 / 3 0 / 2 0 2 1 ) AP - 3 8 P r o j e c t S u m m a r y Pr o j e c t S u m m a r y I n f o r m a t i o n Pa g e 3 3 Annual Action Plan 2023 31 OMB Control No: 2506-0117 (exp. 09/30/2021) 1 Project Name Central City Redevelopment Target Area Center City Goals Supported ED-2 Redevelopment Needs Addressed Housing Need Community Development Need Funding CDBG: $320,838 Description Assist with the redevelopment of the central city. Target Date 5/1/2024 Estimate the number and type of families that will benefit from the proposed activities The eventual redevelopment will hopefully result in benefitting at least 10 housing units within the Central City. Location Description Central City properties. Planned Activities Activities may include, but are not limited to, acquisition 24 CFR 570.201(a), clearance & demolition 24 CFR 570.201(d) and cleanup of contaminated sites 24 CFR 570.201(d). The following 24 CFR 570.201(c) activities that may be undertaken are water/sewer improvements, street improvements, sidewalks and tree planting. Additionally, interim assistance 24 CFR 570.201(f) and privately owned utilities (24 CFR 570.201(l) may be activities executed under the Central City Redevelopment project. 2 Project Name Public Facilities Target Area Oshkosh Priority Areas Center City Goals Supported CD-1 Community Facilities and Infrastructure Needs Addressed Other Special Needs Community Development Need Funding CDBG: $450,000 Description Assist nonprofits and other organizations with various public facility improvements. Target Date 5/1/2024 Page 34 Annual Action Plan 2023 32 OMB Control No: 2506-0117 (exp. 09/30/2021) Estimate the number and type of families that will benefit from the proposed activities Location Description Citywide. Planned Activities Activities may include, but are not limited to, acquisition, construction, reconstruction, rehabilitation or installation of public facilities and improvements, except as provided in § 570.207(a), carried out by the recipient or other public or private nonprofit entities. Examples of activities that may be funded include park improvements, and acquisition of transitional or supportive housing facilities. 3 Project Name Public Services Target Area Oshkosh Priority Areas Goals Supported CD-3 Public Services Needs Addressed Homeless Need Funding CDBG: $120,000 Description Funds provided to local non-profit agencies that provide needed services to LMI individuals and households. Target Date 5/1/2024 Estimate the number and type of families that will benefit from the proposed activities 1,000 LMI persons. Location Description Citywide. Planned Activities Activities may include, but are not limited to, local nonprofit subrecipients carrying out the following programs: health care assistance, emergency shelter, food pantry, peer support, advocacy and education and emergency assistance. 4 Project Name Administration Target Area Oshkosh Priority Areas Goals Supported AM-1 Overall Coordination Needs Addressed Administration, Planning, and Management Need Funding CDBG: $150,000 Page 35 Annual Action Plan 2023 33 OMB Control No: 2506-0117 (exp. 09/30/2021) Description Funds used for salaries of personnel involved in general management, oversight and coordination of CDBG program, associated training and related costs; as well as, preparation of functional plans and studies and Fair Housing activities. Target Date 5/1/2024 Estimate the number and type of families that will benefit from the proposed activities 66,816 persons (April 1, 2020 Census) Location Description City of Oshkosh, Department of Community Development, 215 Church Avenue, Oshkosh, WI 54903-1130 Planned Activities Activities may include, but are not limited to, general management, oversight and coordination, public information, Fair Housing activities, indirect costs, submission of applications for federal programs, administrative expenses to facilitate housing, associated training and related costs and preparation of functional plans. Page 36 Annual Action Plan 2023 34 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed All programs, projects, and activities to be carried out under the 2023 Annual Action Plan will meet one of the three National objectives of:  Benefit to low and moderate income (LMI) persons.  Aid in the prevention or elimination of slums or blight.  Meet a need having a particular urgency Funds will be used to assist LMI persons and households on a city-wide basis or in neighborhoods with approved associations, occur in and benefit LMI/LMA census tracts/block groups, or in spot blighted or approved redevelopment areas. See attached for low to moderate income census block groups for the City’s approved neighborhood association map. It should be noted the neighborhood associations map will change as new associations are recognized by the City. Geographic Distribution Target Area Percentage of Funds Oshkosh Priority Areas 75 Center City 25 Table 8 - Geographic Distribution Page 37 Annual Action Plan 2023 35 OMB Control No: 2506-0117 (exp. 09/30/2021) Rationale for the priorities for allocating investments geographically Assistance will be directed primarily to LMI census tracts and block groups and recognized neighborhood associations, as well as properties spot blighted or designated as redevelopment areas by the City, or on a community wide basis to LMI income eligible persons. The majority of the LMI census tracts and block groups are located within the oldest areas of the Central City, which are predominately single and two family residential neighborhoods (though many have experienced inappropriate single family to multiple family conversions), but also include a mix of commercial, industrial and institutional uses. Residents in these areas have limited financial capacity to address housing and non-housing conditions, as well as neighborhood revitalization efforts. The City’s 2023 CDBG Action Plan activities and programs are intended to address these needs. Discussion Not applicable. Page 38 Annual Action Plan 2023 36 OMB Control No: 2506-0117 (exp. 09/30/2021) Affordable Housing AP-55 Affordable Housing – 91.220(g) Introduction City of Oshkosh will utilize unspent prior year CDBG funds to support housing financial assistance and owner-occupied housing rehabilitation programs. The following affordable housing accomplishments are expected to be completed during the FY 2023 CDBG Program Year: One Year Goals for the Number of Households to be Supported Homeless 1,000 Non-Homeless 0 Special-Needs 0 Total 1,000 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 0 Acquisition of Existing Units 7 Total 7 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion The City will fund the following affordable housing activities to achieve the stated one year goals above with FY 2023 CDBG funds:  Homeless - An estimate based on previous year support through our Public Services Program  Acquisition - An estimate based on a property in mind with the intention of LMI housing for roughly 7 units Page 39 Annual Action Plan 2023 37 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-60 Public Housing – 91.220(h) Introduction The City of Oshkosh will provide funding to support the Oshkosh/Winnebago County Housing Authority and the local Habitat for Humanity’s homebuyers programs with homebuyer financial assistance loans and rehabilitation as needed for repairs/code violations with unspent prior year CDBG funds. The Oshkosh/Winnebago County Housing Authority currently owns eight public housing properties, in addition to a number of scattered sites: 1. Court Tower - 104 units, 100 Court Street, Oshkosh, WI 54901 2. Raulf Place - 104 units, 530 N Main Street, Oshkosh, WI 54901 3. Marian Manor - 121 units for elderly and disabled residents, 600 Merritt Avenue, Oshkosh, WI 54901 4. Fox View Apartments - 31 units for elderly residents, 330 West Main Street, Omro, WI 54963 5. Riverside Commons - 30 units, 101 North Second Street, Winneconne, WI 54986 6. Cumberland Court Apartments - 72 units, 1030 Cumberland Trail, Oshkosh, WI 54904 7. Waite Rug Apartments - 56 units for elderly, disabled, or veteran residents, 300 East Custer Avenue, Oshkosh, WI 54901 8. Willow Apartments - 13 units, 202 E Tennessee Ave, Oshkosh, WI, 54904 Page 40 Annual Action Plan 2023 38 OMB Control No: 2506-0117 (exp. 09/30/2021) Actions planned during the next year to address the needs to public housing The City of Oshkosh will collaborate with the Oshkosh/Winnebago County Housing Authority on projects to further affordable housing for low- to moderate-income households and/or disabled households. Actions to encourage public housing residents to become more involved in management and participate in homeownership Residents of the Oshkosh Housing Authority have an annual meeting with the Executive Director, as well as bi-monthly meetings with property managers and social workers. Additionally, there is a tenant from Raulf Place on the Housing Authority Board. The Housing Authority also sends out newsletters to residents to keep them informed on Housing Authority activities and initiatives. In order to better serve non-English speaking public housing residents, the Housing Authority has translators available for residents. Additionally, the housing authority invites a guest speaker at an annual employee event, and sends out monthly Fair Housing online newsletters to all staff. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance Not applicable; the Oshkosh Housing Authority and Winnebago County Housing Authority are not designated as troubled. Discussion The City of Oshkosh has identified that there is a need for decent, safe and sanitary housing that is affordable and accessible to address the households affected by housing problems, severe housing problems, and housing cost burdens. The largest groups affected by housing problems are the extremely low-income households and senior households. The Oshkosh/Winnebago County Housing Authority is an important part of the City's affordable housing strategy and the primary assisted housing provider of housing for extremely low income, very low income, and lower income residents of the City of Oshkosh. Discussions with the Oshkosh/Winnebago County Housing Authority included how they can work together collaboratively with the City on a number of projects including a need for additional supportive housing needs in the community, City assistance in home rehabilitation, environmental phase 2 of an existing redevelopment housing project, and needed office space for the Housing Authority. Page 41 Annual Action Plan 2023 39 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction The Wisconsin Balance of State CoC (WIBOSCOC) serves a total of sixty-nine counties. The 69 counties are organized into twenty-one geographically dispersed local homeless coalitions. The City of Oshkosh is part of the Winnebagoland CoC. The region is made up of two counties which include: Fond du Lac County and Winnebago County. According to the WIBOSCOC governance charter, the purpose of the Wisconsin Balance of State CoC is to lead and support the efforts of its members to end homelessness. The CoC works toward ending homelessness by providing leadership to providers of homeless services and ensuring the efficient and effective delivery of housing and supportive services to individuals and families experiencing homelessness or at risk of homelessness. This includes strongly encouraging community-wide commitment to ending homelessness, providing funding for efforts by nonprofit providers, and promoting access to and effective use of mainstream programs by individuals and families experiencing homelessness. The City continues to collaborate with the Day by Day Warming Shelter and assisted in our 2021 Action Plan in the Shelter's efforts in acquiring property to construct a permanent shelter facility that will offer on-site services, additional resources and additional beds. The new facility is planned to open on May 15, 2023. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Homeless service providers maintain contact with other agencies that may not be active members of the housing coalition to facilitate homeless participants accessing services in a timely manner or to assure appropriate referral of persons by other agencies to the homeless service providers. Also, ADVOCAP and the Day by Day Warming Shelter provides staff support to conduct point in time surveys of homeless needs, prepare annual needs assessment and prioritization of unmet needs, and write grants for joint homeless activities. The City will continue to participate as a member of the Winnebagoland Housing Coalition to provide and obtain input from organizations providing the necessary services and assist with funding where possible. The biggest risk factors of homelessness continued to be: 1) a person or family double-up with another family, 2) being released from a psychiatric facility, 3) being released from a substance abuse treatment facility, or 4) being released from a correctional facility. Page 42 Annual Action Plan 2023 40 OMB Control No: 2506-0117 (exp. 09/30/2021) Addressing the emergency shelter and transitional housing needs of homeless persons The City of Oshkosh will continue to support the Day by Day Warming shelter that serves a small but definite population of persons with limited shelter options in the community. The Day by Day Warming Shelter adds an important level to the continuum of care in this area by providing a safe setting to a vulnerable homeless population. Despite nearly 200 success stories of guests working toward self- sufficiency at the shelter, the need for temporary overnight shelter continues to grow in Oshkosh. Homelessness and the factors affecting it are increasing and the temporary local warming shelter has to regularly turn people in need away. The City has assisted Day by Day Warming Shelter in its land acquisition fora permanent shelter facility that will offer on-site services and resources and additional beds, opening on May 15 of 2023. Also, the Redevelopment Authority (RDA) of the City of Oshkosh has leased a single family house to ADVOCAP for short term transitional housing. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Using the HUD System Performance Measure Guidance, the HMIS Lead developed a CoC Performance Report with metrics for “Length of Time Homeless” (LOTH) and reviewed this data with the CoC Data Committee which meets quarterly to review CoC Performance and identify needed interventions. The strategies to reduce the length of time of homelessness include: 1) Coordinated Entry through the Vulnerability Index & Service Prioritization Decision Assistance Tool which included LOTH as a prioritization factor; 2) the CoC adopted a protocol that mirrors CPD 14-012, “Notice on Prioritizing Persons Experiencing Chronic Homelessness and Other Vulnerable Homeless Persons in Permanent Supportive Housing and Recordkeeping Requirements for Documenting Chronic Homeless Status”, which directs Permanent Supportive Housing resources to those with the greatest LOTH; 3) the CoC increased its Rapid Rehousing inventory with the goal of housing people within 30 days of becoming homeless; and 4) the Data Committee reviewed aggregate and project level performance data quarterly to identify where LOTH was not decreasing. Through the use of the VISPDAT, the CoC prioritizes the most vulnerable families. Rapid Rehousing (RRH) programs, along with all project types, are expected to serve families based on their vulnerability score, while utilizing a Housing First approach. The use of RRH has increased throughout the CoC. ESG funds are prioritized for RRH over homeless prevention services. An increase in Supportive Services for Page 43 Annual Action Plan 2023 41 OMB Control No: 2506-0117 (exp. 09/30/2021) Veteran Families (SSVF) resources are being utilized to rapidly rehouse veteran families. The CoC also aims to reduce the rate of individuals and families who return to homelessness. The Wisconsin Balance of State CoC looks at reoccurrence rates as part of the project scoring for HUD Competition each year. The WIBOSCOC looks at one and two-year returns. Winnebagoland CoC’s Permanent Supportive Housing project has a 0% return, one Rapid Rehousing project has an 8% return, and another RRH project has an 11% return. The Center for Veteran’s Issues operates the HUD VASH project in Winnebago County. The Center does not fall under direct control of a single governmental entity. It works as an independent provider and servicer dedicated to ending Veteran homelessness in the state of Wisconsin. The Oshkosh/Winnebago County Housing Authority administers the HUD-VASH program and prioritizes veterans on their waiting list. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. The City will continue to participate on the Winnebagoland Housing Coalition to provide and obtain input from organizations providing the necessary services and assist with funding where possible. While City staff will not lead the effort to create a discharge policy, staff will participate in any efforts to create such a policy. Discussion The City of Oshkosh does not receive any private funds to address homeless needs or to prevent homelessness. There are a number of public and private organizations providing these homeless services in the community and the City supports these agencies through funding public service agencies. The City also allocated a portion of American Rescue Plan Act (ARPA) funds to support homelessness initiatives. The Continuum of Care (CoC) in Oshkosh has a direct influence in addressing the needs of the homeless, as well. Page 44 Annual Action Plan 2023 42 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-75 Barriers to affordable housing – 91.220(j) Introduction: In 2020, the City of Oshkosh prepared an Analysis of Impediments to Fair Housing Choice (AI). The AI identified local jurisdictional and regional collaborative actions the participants will undertake over the next five years to address fair housing choice and housing affordability. The City of Oshkosh Community Development staff respond to questions from City residents pertaining to the Fair Housing Act and its provisions. City staff are familiar with local Ordinances and Federal laws concerning fair housing that are designed to protect all residents of the community from discrimination. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The Oshkosh public transportation system, provides bus service to LMI households in Census Tracts 1, 2, 4, 5, 7, 8 , 11, 12, 14 and 15. As City streets are resurfaced, they are designed to enable safe access for all users, including pedestrians, cyclists, motorists and transit riders, that helps create a livable community for all citizens. Also, there are a number of State and local regulations designed to promote the orderly development and maintenance of safe, decent and sanitary housing in the community. To eliminate duplication, the City uses the building codes established by the State for uniform construction standards. Consequently, the City’s building codes do not appear to hinder the development or preservation of affordable housing. Likewise, the locally established Minimum Housing Code does not create a barrier for affordable housing. These standards parallel the National Minimum Housing Code Standards and are minimum requirements established to preserve and promote the public health, safety, comfort, personality and general welfare of the people. Their enforcement is necessary to preserve and encourage the private/public interests in housing and its maintenance. Legal Action of Wisconsin (LAW) provides legal aid related to affordable housing, serving low-income residents living in the City. LAW staff provides assistance to residents who face eviction, are denied housing, or are forced to live in uninhabitable conditions. Information on foreclosures, consumer issues, and fair housing is also provided to the residents. LAW policies and activities promote the awareness of fair housing requirements. They provide consultation to developers and municipalities to ensure that rental and for-sale units are marketed in accordance with the affirmative marketing rules of the U.S. Page 45 Annual Action Plan 2023 43 OMB Control No: 2506-0117 (exp. 09/30/2021) Department of Housing and Urban Development. LAW ensures that all housing programs and services provided by the City, its municipalities, and LAW itself, are administered in a way that promotes fair housing on the basis of race, national origin, religion, gender, disability, and familial status. The City contracts with the Fair Housing Center of Northeastern Wisconsin (FHCNW), a satellite office of the Metropolitan Milwaukee Fair Housing Council (MMFHC), for fair housing services. The FHCNW Outreach & Education Program provides fair housing training for interested parties, fair housing technical assistance for government agencies, development and distribution of fair housing educational materials, and presentations to the general public. The mission of FHCNW is to promote fair housing throughout the State of Wisconsin by combating illegal housing discrimination and by creating and maintaining racially and economically integrated housing patterns. The City made the following amendments to its Zoning Ordinance to allow for use of the Accessory Dwelling Units (ADU) in residential zoning districts. ADUs are smaller, independent residential dwelling units located on the same lot as a stand-alone (i.e., detached) single-family home. ADUs increase the opportunities for affordable workforce housing in the City. Working in the coordination of reducing the minimum lot width, increasing density, reducing parking requirements in multifamily development districts, and eliminating the minimum dwelling size to free up lots that historically haven’t been able to be developed for housing sites All residential properties are assessed on a citywide basis using market sales data of comparable properties in and around the immediate neighborhood. Citywide assessing ensures an equitable treatment of residential property and provides an incentive to those who maintain and improve their properties. Discussion: The City of Oshkosh will continue to monitor and review public policies for discriminatory practices, and/or impacts on housing availability during this program year. In addition to the proclamation, the City has completed the following activities to promote fair housing: The City continues to contract with Milwaukee Fair Housing Council and has revised the Fair Housing Ordinance to reflect the current structure for investigation and disposition of complaints through a third-party contract (Fair Housing Council) as needed. The City continues to administer a voluntary Residential Rental Registration and Inspection program. The City-wide program is voluntary and provides for the registration and inspection of residential rental dwelling units in the City to ensure units provide safe, decent, and sanitary living conditions for tenants and to prevent further deterioration of those units. Page 46 Annual Action Plan 2023 44 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-85 Other Actions – 91.220(k) Introduction: City of Oshkosh has developed the following actions to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead-based hazards, reduce the number of poverty-level families, develop institutional structures, and enhance coordination between public, private housing and social service agencies. Actions planned to address obstacles to meeting underserved needs The primary obstacle to meeting the underserved needs in the City is the limited financial resources available to address the priorities identified in the Five-Year Consolidated Plan and the lack of affordable housing in the City. Under the FY 2023 CDBG Program the City will take the following actions:  Continue to leverage its financial resources and apply for additional public and private funds  Continue to provide financial assistance for housing initatives  Continue to provide funding for public service activities  Continue to do provide public facility improvements Actions planned to foster and maintain affordable housing The City will fund the following affordable housing activities with FY 2023 CDBG funds:  Central City Redevelopment  Housing Initiatives (supported with unspent prior year funds)  Public Services Actions planned to reduce lead-based paint hazards The City will continue to comply with Title 24 Part 35: Lead-Based Paint Poisoning Prevention in Certain Residential Structures (Current Rule) for its Housing Rehabilitation Program. In order to meet the requirements of the lead-based paint regulations, the City will take the following actions regarding housing rehabilitation:  Applicants for rehabilitation funding receive the required lead-based paint information and understand their responsibilities.  Staff properly determines whether proposed projects are exempt from some or all lead-based paint requirements.  The level of Federal rehabilitation assistance is properly calculated and the applicable lead- based paint requirements determined.  Properly qualified personnel perform risk management, paint testing, lead hazard reduction, Page 47 Annual Action Plan 2023 45 OMB Control No: 2506-0117 (exp. 09/30/2021) and clearance services when required.  Required lead hazard reduction work and protective measures are incorporated into project rehabilitation specifications.  Risk assessment, paint testing, lead hazard reduction, and clearance work are performed in accordance with the applicable standards established in 24 CFR Part 35, Subpart R.  Required notices regarding lead-based paint evaluation, presumption, and hazard reduction are provided to occupants and documented.  Program documents establish the rental property owner's responsibility to perform and document ongoing lead-based paint maintenance activities, when applicable. Actions planned to reduce the number of poverty-level families The City’s goal is to reduce the extent of poverty by actions the City can control and through work with other agencies and organizations. Actions planned to develop institutional structure The City's Community Development Staff will coordinate activities among the public and private agencies and organizations in the City. This coordination will ensure that the goals outlined in the FY 2020-2024 Five-Year Consolidated Plan will be effectively addressed by more than one agency. The staff of the Economic Development Division will facilitate and coordinate the linkage between these public and private partnerships and develop new partnership opportunities in the City. This coordination and collaboration between agencies is important to ensure that the needs of the residents of the City of Oshkosh are being addressed. Actions planned to enhance coordination between public and private housing and social service agencies The City is committed to continuing its participation and coordination with social service agencies, housing agencies, community and economic development agencies, City, county, federal, and state agencies, as well as with the private and non-profit sectors, to serve the needs of target income individuals and families in the City. The City accepts funding requests for CDBG funds annually. The Economic Development Division staff provides help and technical assistance as needed to assist these public agencies that receive CDBG funding. Discussion: None Page 48 Annual Action Plan 2023 46 OMB Control No: 2506-0117 (exp. 09/30/2021) Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction: The City of Oshkosh expects to receive $807,095 in CDBG entitlement funds for FY 2023 Program Year, $447,743 in Prior Year resources being reallocated, and the City expects to receive $ in Program Income from disposing of CDBG acquired properties funds during the FY 2023 Annual Action Plan period. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 51.59% Page 49 Annual Action Plan 2023 47 OMB Control No: 2506-0117 (exp. 09/30/2021) HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(l)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: n/a 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: n/a 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: n/a 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: n/a n/a Page 50 Annual Action Plan 2023 48 OMB Control No: 2506-0117 (exp. 09/30/2021) Attachments Page 51 Annual Action Plan 2023 49 OMB Control No: 2506-0117 (exp. 09/30/2021) Grantee Unique Appendices Area Agency Consultation Attachment NAMI-Oshkosh Alliance for the Mentally Ill Response 2023 1. When working with citizens in Oshkosh, what has your organization identified as the greatest need in order to effectively serve the citizens? What barriers is your organization facing when trying to help community members and meet the goals of your organization? We need more mental health care delivered quickly. 2. Has your organization identified gaps in services that would positively impact the citizens in Oshkosh but is currently not available? There is no good mental health care available quickly. For example, the Winnebago County Walk-In Mental Health Clinic lets you see a receptionist. There is nothing offered except a long wait for an appointment. When a person called Oshkosh Police and requested a Crisis Intervention Team office, the dispatcher said, “He doesn’t come in until this afternoon.” We have many trained CIT officers and we have the Crisis Team, but the staff members who direct officers, apparently, are not properly trained. When calling OPD for an officer to stop by during a NAMI support group because of an anticipated problem, we were told, “If it becomes an emergency, call 911” So despite efforts to be proactive instead of reactive, we were shut down. What is the number one issue you see when assisting community members? 3. What is the number one issue you see when assisting community members? 4. We need more mental health care delivered quickly. 5. Does your organization plan to submit an application for CDBG funds for the upcoming program year? If so, have you identified a program that could be assisted with CDBG funds? Yes, I would like to see us apply, but do not have enough information. We could use funds to train more group facilitators to offer more classes and support groups. We could use funds to place a bench with a charging station for people needing to charge phones and electronic monitoring devices. This would help individuals who are homeless stay in touch with needed services. Page 52 Annual Action Plan 2023 50 OMB Control No: 2506-0117 (exp. 09/30/2021) 6. Does Alternately, please let us know if there is a way the City can partner with you to help you achieve organizational goals which align with the City’s Consolidated Plan goals? Often homeless people are suffering from a mental illness and many times have the dual diagnosis of an addiction and a mental health concern. Funds to conduct a dual diagnosis support group would be well utilized. Our building is undergoing substantial structural repairs. To provide mental health support, education, and advocacy, we need a safe, sound building. We could use funds for those repairs. Page 53 Annual Action Plan 2023 51 OMB Control No: 2506-0117 (exp. 09/30/2021) Oshkosh Residents Program Response 2023 When working with citizens in Oshkosh, what has your organization identified as the greatest need in order to effectively serve the citizens? From the farmers market’s perspective, the greatest need is to enable lower income families and individuals to improve their diets and support generational good nutritional habits. What barriers is your organization facing when trying to help community members and meet the goals of your organization? 1. Awareness of the market’s two SNAP incentive programs that offer either a $10 (Bonus 10 program) or a $20 (Match 20 program / Oshkosh residents only) match when using their SNSP/EBT benefits at the market. 2. Ability to benefit from the SNAP incentive programs our research has shown is limited to individuals and families that know how to cook and have the availability of a proper kitchen in which to cook locally grown food. Reaching the “non cooking” population is a challenge throughout the country and requires a cultural change that is very difficult to facilitate. Has your organization identified gaps in services that would positively impact the citizens in Oshkosh but is currently not available? We have not identified any at this time. What is the number one issue you see when assisting community members? Many of our SNAP/EBT customer’s comment that they are struggling to feed their families “the good stuff” that is healthy foods on their very limited budgets. Does your organization plan to submit an application for CDBG funds for the upcoming program year? If so, have you identified a program that could be assisted with CDBG funds? Page 54 Annual Action Plan 2023 52 OMB Control No: 2506-0117 (exp. 09/30/2021) The Oshkosh Saturday Farmers Market will be submitting an application for CDBC funds to support our Match-20 program for Oshkosh residents. In previous years this program has had a major impact on the purchasing behavior of SNAP/EBT customers at the market. Oshkosh residents utilizing the program have increased their benefit use at the market and often have used the program to budget their SNAP food benefits. Alternately, please let us know if there is a way the City can partner with you to help you achieve organizational goals which align with the City’s Consolidated Plan goals. The city’s various departments have been very supportive of the market which has enabled us to become one of the top farmers markets in the state and nationally recognized. Page 55 Annual Action Plan 2023 53 OMB Control No: 2506-0117 (exp. 09/30/2021) Rebuilding Together Fox Valley Response 2023 1. When working with citizens in Oshkosh, what has your organization identified as the greatest need in order to effectively serve the citizens? What barriers is your organization facing when trying to help community members and meet the goals of your organization? Our greatest need is assistance in sharing our free services with older adults. Our largest barrier is access to funding. 2. Has your organization identified gaps in services that would positively impact the citizens in Oshkosh but is currently not available? There are many older homes that need extensive repairs, as well as lead paint. The funding we receive allows us to do a fraction of what is necessary to fully address the needs of the homeowners and help preserve access to affordable housing. 3. What is the number one issue you see when assisting community members? A reluctance to ask for assistance 4. Does your organization plan to submit an application for CDBG funds for the upcoming program year? If so, have you identified a program that could be assisted with CDBG funds? Yes, we plan to apply for funding for our Safe and Healthy Housing program. Page 56 Annual Action Plan 2023 54 OMB Control No: 2506-0117 (exp. 09/30/2021) Winnebago County Human Services Response 2023 1. When working with citizens in Oshkosh, what has your organization identified as the greatest need in order to effectively serve the citizens? Stable and affordable housing is one of the greatest needs. 2. What barriers is your organization facing when trying to help community members and meet the goals of your organization? There can be a stigma associated with interacting with a governmental agency to seek help. 3. Has your organization identified gaps in services that would positively impact the citizens in Oshkosh but is currently not available? Easier access to mental health services, more accessible transportation, second shift day care and food security. 4. What is the number one issue you see when assisting community members? For people who need assistance of any sort, whether it is in home or facility based, there is a tremendous lack of caregivers. 5. Does your organization plan to submit an application for CDBG funds for the upcoming program year? If so, have you identified a program that could be assisted with CDBG funds? no 6. Alternately, please let us know if there is a way the City can partner with you to help you achieve organizational goals which align with the City’s Consolidated Plan goals. Page 57 Annual Action Plan 2023 55 OMB Control No: 2506-0117 (exp. 09/30/2021) I would love to see us partner with other community entities to offer transitional housing. ADVOCAP – Food and Nutrition Program 2023 1. When working with citizens in Oshkosh, what has your organization identified as the greatest need in order to effectively serve the citizens? 2. What barriers is your organization facing when trying to help community members and meet the goals of your organization? Financial limitations. ADVOCAP is able to secure grants that are focused on meeting a lot of needs we find, but sometimes the grant restricts who we are able to help so severely that we aren’t able to serve as many people as we would like. We see this specifically in our homeless prevention and senior nutrition funding. We need financial assistance that gives us the flexibility to help those who are falling through the cracks or to provide items that aren’t covered under other funding sources, like weekend meals, protein shakes, hygiene products and fresh fruit for our homebound elderly population. We see needs increasing and costs of services increasing, but we remain flat funded. This forces us to make cuts to services or reduce the number of people we can assist. According to ADVOCAP’s 2022 Community Needs Assessment survey respondents in Winnebago County experienced challenges in the areas of physical health, employment and income, mental health and food and nutrition. The assessment results can be found at www.advocap.org. In addition to those challenge areas, the 15 childcare providers who responded to our survey indicated that they have no openings and extensive waiting lists. Several indicated if they were fully staffed additional children could be served. 3. Has your organization identified gaps in services that would positively impact the citizens in Oshkosh but is currently not available? According to ADVOCAP’s 2022 Community Needs Assessment survey respondents in Winnebago County experienced challenges in the areas of physical health, employment and income, mental health and food and nutrition. The assessment results can be found at www.advocap.org. Page 58 Annual Action Plan 2023 56 OMB Control No: 2506-0117 (exp. 09/30/2021) In addition to those challenge areas, the 15 childcare providers who responded to our survey indicated that they have no openings and extensive waiting lists. Several indicated if they were fully staffed additional children could be served. 4. What is the number one issue you see when assisting community members? Our needs survey results reflect the overall issues we are seeing nationwide. Our families are in a state of crisis. Although most of the respondents are working, they are unable to pay their bills. Community services, like those that ADVOCAP provides, are the only thing keeping people afloat right now. 5. Does your organization plan to submit an application for CDBG funds for the upcoming program year? If so, have you identified a program that could be assisted with CDBG funds? Yes. ADVOCAP would like to apply for funds to assist with delivering healthy meals to the older adults in Oshkosh, allowing them to remain living independently in their homes. Older adults need more support than just financial assistance to avoid homelessness or having to move to an assisted living facility. In addition to the meal, all participants receive a home visit to determine eligibility, explain how the program works and identity other resources the individual may need to maintain a healthy lifestyle. This initial visit gives ADVOCAP staff a chance to make a connection with the person and build trust. Building trust allows us to learn more about their needs and guide them to the resources that will be most helpful. ADVOCAP’s meal delivery program also provides a daily safety check. Delivery drivers need a verbal contact before they will leave the meal. If the driver is unable to make contact, we have protocols in place to ensure the participant is safe. This program is an essential part of the reason older adults in Oshkosh are able to continue to live independently. 6. Alternately, please let us know if there is a way the City can partner with you to help you achieve organizational goals which align with the City’s Consolidated Plan goals. • Look for a way to work with area landlords to incentivize them in some way to work with families in need and accept rental assistance programs. (including Section 8 Vouchers). Rent cannot be more than Fair Market Rent, which includes utilities. Rent control is not going to be the answer, but can we think of a way to incentivize landlord and property management companies to accept vulnerable households that don’t meet their strict acceptance guidelines? • If there are funds for housing development, providing housing with services on site that would help people who live with mental health and AODA issues. We find that homeless people who are the hardest to house often have these underlining issues. Housing that provides safe living Page 59 Annual Action Plan 2023 57 OMB Control No: 2506-0117 (exp. 09/30/2021) conditions, where harm reduction and services would help get people off the street and keep them off the streets. • Provide funding for additional resource centers so that homeless persons have a place to go when they leave the warming shelter. Even the new facility will not be a 24-hour facility. People need a place to go to connect to resources. The hours of operation would need to match the times that people need to leave the shelter. The public library and local businesses should not have to shoulder being the place to go during the day. (but thank goodness they are currently part of the solution). Page 60 Annual Action Plan 2023 58 OMB Control No: 2506-0117 (exp. 09/30/2021) Oshkosh Fire Department 2023 1. When working with citizens in Oshkosh, what has your organization identified as the greatest need in order to effectively serve the citizens? 2. What barriers is your organization facing when trying to help community members and meet the goals of your organization? One area of focus for the Oshkosh Fire Department is around fire prevention. We find a significant number of housing units that do not have working smoke detectors in them. There is also a gap that exists for detectors that are designed to alert special populations like the hearing impaired. Additionally, many of these units also do not have carbon monoxide detectors. Lastly, many of the fires we respond to are secondary to unattended cooking. Providing extinguishers that can be affixed under the stove hood would help reduce these fires. The two largest barriers that we typically face with our risk reduction efforts are lack of funds and capacity of personnel to implement the solutions. 3. Has your organization identified gaps in services that would positively impact the citizens in Oshkosh but is currently not available? We have, we would like to partner with the Oshkosh Area Community Pantry to distribute the under the hood extinguishers to their clients who are also at high risk of having these fires occur. Unfortunately, we have not been able to secure funding for this endeavor. 4. What is the number one issue you see when assisting community members? The overwhelming needs of the community and the lack of resources available to meet them. 5. Does your organization plan to submit an application for CDBG funds for the upcoming program year? If so, have you identified a program that could be assisted with CDBG funds? Yes, for the aforementioned extinguisher initiative. 6. Alternately, please let us know if there is a way the City can partner with you to help you achieve organizational goals which align with the City’s Consolidated Plan goals. Page 61 CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT 7534 06/16/2023 AIRGAS USA LLC 3,269.88 7535 06/16/2023 AURORA HEALTH CARE 1,879.00 7536 06/16/2023 BROOKS TRACTOR INC 148.02 7537 06/16/2023 CARRICO AQUATIC RESOURCES INC 59.43 7538 06/16/2023 CENTER FOR INTERNET SECURITY INC 2,725.75 7539 06/16/2023 CENTURYLINK 41.58 7540 06/16/2023 CHEMTRADE CHEMICALS US LLC 4,070.29 7541 06/16/2023 CINTAS CORPORATION NO 2 723.33 7542 06/16/2023 COMMUNICATIONS ENGINEERING CO 980.00 7544 06/16/2023 CONVERGENT INSURANCE BROKERS, LLC 4,388.61 7545 06/16/2023 CORE AND MAIN LP 3,417.90 7546 06/16/2023 DR HANSEN PLUMBING LLC 250.00 7547 06/16/2023 EMMONS BUSINESS INTERIORS 539.44 7548 06/16/2023 EVOQUA WATER TECHNOLOGIES LLC 10,136.54 7549 06/16/2023 FIRE APPARATUS & EQUIPMENT INC 4,713.06 7550 06/16/2023 GAPPA SECURITY SOLUTIONS LLC 212.00 7551 06/16/2023 GODFREY AND KAHN SC 20,235.00 7552 06/16/2023 GROUND EFFECTS OF WI INC 2,575.00 7553 06/16/2023 JEFFERSON FIRE & SAFETY 1,521.47 7554 06/16/2023 KEMIRA WATER SOLUTIONS INC 19,961.40 7555 06/16/2023 KONE INC 234.19 7556 06/16/2023 KWIK TRIP INC 3,126.78 7557 06/16/2023 LAKE AND POND SOLUTIONS LLC 21,531.21 7558 06/16/2023 MACQUEEN EQUIPMENT GROUP 1,603.41 7559 06/16/2023 MCC INC 792.00 7560 06/16/2023 MICHELS ROAD AND STONE, INC 770.82 7561 06/16/2023 MILLENNIUM 11,967.00 7562 06/16/2023 NORTHEAST ASPHALT INC 13,025.10 7563 06/16/2023 NORTHERN LAKE SERVICE INC 618.13 7564 06/16/2023 OSHKOSH CONVENTION AND 74,254.01 7565 06/16/2023 POLYDYNE INC 18,170.00 7566 06/16/2023 PREMISE HEALTH SYSTEMS INC 50,578.15 7567 06/16/2023 PSYCHOLOGIE CLINIQUE SC 575.00 7568 06/16/2023 QUALITY TRUCK CARE CENTER INC 252.55 7569 06/16/2023 ROGAN'S SHOES 98.60 7570 06/16/2023 SECURIAN FINANCIAL GROUP INC 23,120.21 7571 06/16/2023 TRANSTRACK SYSTEMS INC 2,280.00 7572 06/16/2023 VERMONT SYSTEMS INC 7,285.32 7573 06/16/2023 WI PUBLIC SERVICE CORP 193,798.00 7574 06/16/2023 WILLIS TOWERS WATSON MIDWEST INC 425.00 503467 06/16/2023 COMPUTER WORLD 149.00 503468 06/16/2023 N-CON SYSTEMS COMPANY INC 417.77 503469 06/16/2023 ADVANTAGE PEST CONTROL LLC 310.00 503470 06/16/2023 ADVANTAGE PEST CONTROL LLC 208.00 503471 06/16/2023 ADVANTAGE PEST CONTROL LLC 208.00 503472 06/16/2023 AMERICAN CONSERVATION & BILLING SOLUTIONS INC 4,161.00 503473 06/16/2023 AT & T 674.03 503474 06/16/2023 BENJAMIN FENHOUSE 10.00 503475 06/16/2023 BIRDSEYE DAIRY INC 434.08 503476 06/16/2023 BOUND TREE MEDICAL LLC 41.98 503477 06/16/2023 BRANDON ANSELL 30.00 503478 06/16/2023 BRIAN BENDING 53.14 503479 06/16/2023 BRITTNEY MEYER 680.54 503480 06/16/2023 CHRISTOPHER GORTE 115.00 503481 06/16/2023 CORPORATE NETWORK SOLUTIONS INC 570.00 503482 06/16/2023 CREATIVE SIGN COMPANY INC 46,980.00 503483 06/16/2023 DRIESSEN CARPENTRY 27,464.50 503484 06/16/2023 FIRE DEX GW LLC 1,417.25 503485 06/16/2023 FOX VALLEY IRON METAL AND AUTO SALVAGE INC 30.00 503486 06/16/2023 FOX VALLEY TECH COLLEGE 395.00 503487 06/16/2023 GALLS LLC 427.86 503488 06/16/2023 GARTMAN MECHANICAL SERVICES 2,461.79 503489 06/16/2023 GROTA'S FLOORING 192.12 503490 06/16/2023 GRUESCH PROPERTIES LLC 129.18 503491 06/16/2023 HEARTLAND BUSINESS SYSTEMS 4,320.00 503492 06/16/2023 HENRY SCHEIN INC 687.54 503493 06/16/2023 HOUSEAL LAVIGNE ASSOCIATES LLC 512.50 503494 06/16/2023 HRNAKS 15,497.32 503495 06/16/2023 KANTOLA TRAINING SOLUTIONS INC 5,850.00 503496 06/16/2023 BRIAN BOULTER 700.00 503497 06/16/2023 KRUEGER PROCESS SERVICE LLC 275.00 503498 06/16/2023 KUSSMAUL ELECTRONICS CO INC 495.19 503499 06/16/2023 MAIN STREET MANAGEMENT 83.74 503500 06/16/2023 NATIONAL MANAGEMENT LLC 30.28 503501 06/16/2023 NICK KAWLESKI 10.00 503502 06/16/2023 NICOLE KRAHN 87.77 503503 06/16/2023 NORTHERN TELEPHONE &DATA CORP 714.25 503504 06/16/2023 OLSON TRAILER AND BODY LLC 4,150.00 503505 06/16/2023 704 BAY SHORE DRIVELLC 75.00 503506 06/16/2023 ABIGAIL E MACK 10.00 503507 06/16/2023 AUDIN M RACINE 10.00 503508 06/16/2023 C & S HEATING & AIR CONDITIONING LLC 7.00 503509 06/16/2023 DALLAS Y WALKER 10.00 503510 06/16/2023 HAYES SR WILLIAM J/DONNA 50.00 503511 06/16/2023 JACKSON HODSDEN 72.00 503512 06/16/2023 KADEN A EBHERHART 10.00 503513 06/16/2023 KENNEDY J MASIOWSKI 10.00 503514 06/16/2023 MADDAYLN M MEARTZ 10.00 503515 06/16/2023 MADYSEN L PROBST 10.00 503516 06/16/2023 NICOLET APARTMENTS I LLC 200.00 503517 06/16/2023 NOBILITY PROPERTIESLLC 98.34 503518 06/16/2023 NORA P MUELLER 10.00 503519 06/16/2023 OSHKOSH FAMILY INC 113.65 503520 06/16/2023 OSHKOSH FARMERS MARKET INC 5.15 503521 06/16/2023 OSHKOSH HOUSING AUTHORITY 50.00 503522 06/16/2023 OSHKOSH HOUSING AUTHORITY 49.08 503523 06/16/2023 OUTDOOR SOLUTIONS INC 7.67 503524 06/16/2023 PAUL & COURTNEY VAN AUKEN 10,953.00 503525 06/16/2023 PUTZER JUSTIN L 30.00 503526 06/16/2023 RACHEL ZARATE 22.00 503527 06/16/2023 RANE INVESTMENTS LLC 164.00 503528 06/16/2023 SASSE ADAM A 788.59 503529 06/16/2023 SMITH JAMES E 300.00 503530 06/16/2023 SMITH SUSAN 389.80 503531 06/16/2023 SULTZE MAKAYLA 51.00 503532 06/16/2023 SUMMER M ZINSLI 10.00 503533 06/16/2023 TOM ZIER 5.00 503534 06/16/2023 WELLS FARGO BANK NA 419.40 503535 06/16/2023 OSHKOSH HERALD LLC 333.90 503536 06/16/2023 OSHKOSH HOUSING AUTHORITY 108.00 503537 06/16/2023 GRETCHEN L HERRMANN 2,599.98 503538 06/16/2023 REGISTRATION FEE TRUST 169.50 503539 06/16/2023 STANARD AND ASSOCIATES INC 475.00 503540 06/16/2023 STERTIL KONI USA INC 6,355.80 503541 06/16/2023 TANNER J RASMUSSEN 385.18 503542 06/16/2023 TDS 38.17 503543 06/16/2023 THE HOME DEPOT PRO 875.68 503544 06/16/2023 THOMSON REUTERS - WEST 362.79 503545 06/16/2023 TITAN PROPERTY MANAGEMENT LLC 53.24 503546 06/16/2023 UNITED MAILING SERVICE INC 2,846.23 503547 06/16/2023 UNITED PARCEL SERVICE 93.35 503548 06/16/2023 VERIZON WIRELESS 11,935.31 503549 06/16/2023 WAUKESHA COUNTY AREA TECH COLLEGE 125.00 503550 06/16/2023 BRITTANY ATTEBERRY 810.00 503551 06/16/2023 WHITE CAP LP 232.68 503552 06/16/2023 WI RURAL WATER ASSOCIATION 60.00 503553 06/16/2023 WISCONSIN MEDIA 4,371.76 503554 06/16/2023 WRIGHT WEBER MANAGEMENT LLC 34.64 673,533.90 CHECK NUMBER CHECK DATE VENDOR NAME 7576 06/23/2023 AECOM INC 7577 06/23/2023 AIRGAS USA LLC 7579 06/23/2023 APPLETON SIGN COMPANY 7580 06/23/2023 AVI-SPL LLC 7581 06/23/2023 CARAMEL CRISP AND CAFE LLC 7582 06/23/2023 CAREW CONCRETE & SUPPLY CO INC 7583 06/23/2023 CASEY M CANADY 7584 06/23/2023 CHEMTRADE CHEMICALS US LLC 7585 06/23/2023 CINTAS CORPORATION NO 2 7586 06/23/2023 CORE AND MAIN LP 7587 06/23/2023 IMAGE 360 INC 7588 06/23/2023 DR HANSEN PLUMBING LLC 7589 06/23/2023 EMMONS BUSINESS INTERIORS 7590 06/23/2023 ENERGY CONTROL AND DESIGN INC 7591 06/23/2023 ENTERPRISE LIGHTING LTD 7592 06/23/2023 GALLAGHER BENEFIT SERVICES INC 7593 06/23/2023 HOLIDAY WHOLESALE 7594 06/23/2023 JACOBS ENGINEERING GROUP INC 7595 06/23/2023 KL ENGINEERING INC 7596 06/23/2023 LEE BEVERAGE 7597 06/23/2023 MACQUEEN EQUIPMENT GROUP 7598 06/23/2023 MICHELS ROAD AND STONE, INC 7599 06/23/2023 MONROE TRUCK EQUIPMENT 7600 06/23/2023 NORTHEAST ASPHALT INC 7601 06/23/2023 POESCHL PRINTING COMPANY INC 7602 06/23/2023 P T S CONTRACTORS INC 7603 06/23/2023 QUALITY TRUCK CARE CENTER INC 7605 06/23/2023 SEILER INSTRUMENT & MFG CO INC 7606 06/23/2023 SMITHGROUP INC 7607 06/23/2023 STEPP MANUFACTURING CO INC 7608 06/23/2023 VALLEY VNA HEALTH SYSTEMS INC 7609 06/23/2023 VIKING PAINTING LLC 7610 06/23/2023 WI PUBLIC SERVICE CORP 7611 06/23/2023 WINNEBAGO COUNTY TREASURER 503555 06/23/2023 JOHNSON FITNESS & WELLNESS 503556 06/23/2023 ANDREW LINSKENS 503557 06/23/2023 SCHULZE EXTERIORS LLC 503558 06/23/2023 ALEXANDER CHEMICAL CORPORATION 503559 06/23/2023 ANDERSON SARAH 503560 06/23/2023 APPLIANCE TECH INC 503561 06/23/2023 AQUATIC BIOLOGISTS INC 503562 06/23/2023 ASSURANCE TITLE SERVICES INC 503563 06/23/2023 BEST WESTERN PREMIER WATERFRONT HOTEL 503564 06/23/2023 BIRDSEYE DAIRY INC 503565 06/23/2023 BOUND TREE MEDICAL LLC 503566 06/23/2023 CARL BOWERS AND SONS CONSTRUCTION COMPANY INC 503567 06/23/2023 CHEM AQUA INC 503568 06/23/2023 COMMON SCHOOL FUND 503569 06/23/2023 KELLY A KENT 503570 06/23/2023 D AND K RENTALS 503571 06/23/2023 DEAN ARTUS 503572 06/23/2023 DREAMS OF JEANNE LLC 503573 06/23/2023 DUNCAN SOLUTIONS LLC 503574 06/23/2023 FLOWPOINT ENVIRONMENTAL SYSTEMS INC 503575 06/23/2023 G REINKE & COMPANY 503576 06/23/2023 GALLS LLC 503577 06/23/2023 HENRY SCHEIN INC 503578 06/23/2023 JASON ELLIS 503579 06/23/2023 JODI ST CHARLES 503580 06/23/2023 JOSHUA FLEMING 503581 06/23/2023 A. KALMERTON WELDING SUPPLIES 503582 06/23/2023 KEVIN KIESOW 503583 06/23/2023 MARK A ROHLOFF 503584 06/23/2023 MUSEUM STORE PRODUCTS INC 503585 06/23/2023 NATURESCAPE INC 503586 06/23/2023 NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS 503587 06/23/2023 ANDY D/KELLY THOMAS 503588 06/23/2023 Beth Taylor 503589 06/23/2023 Beverly Searvogel-Graikowski 503590 06/23/2023 Brittany Atteberry 503591 06/23/2023 DENNIS P MC CARTHY 503592 06/23/2023 First English Lutheran Church 503593 06/23/2023 JASON L PAGE 503594 06/23/2023 JUDY M VAN GEMERT 503595 06/23/2023 LORI RADEMANN/DAVID J EBERHARDY 503596 06/23/2023 PAUL F/HADLEY C BURGER 503597 06/23/2023 REDS PIZZA/STEVEN LAWLER 503598 06/23/2023 RUTH M REEHL/DAVID D COOK 503599 06/23/2023 SUSAN K THIBODEAUX 503600 06/23/2023 SUSAN K THIBODEAUX & QUANDT PLUMBING LLC 503601 06/23/2023 TARA R BERRY 503602 06/23/2023 Terri Sell 503603 06/23/2023 TODD L CUMMINGS 503604 06/23/2023 Tyler Anderson 503605 06/23/2023 CHIA-MINER INC 503606 06/23/2023 OSHKOSH AREA SCHOOL DISTRICT 503607 06/23/2023 CITY OF OSHKOSH 503608 06/23/2023 OSHKOSH HOUSING AUTHORITY 503609 06/23/2023 PERSONNEL EVALUATION INC 503610 06/23/2023 PMI FOX VALLEY 503611 06/23/2023 POMP'S TIRE SERVICES INC 503612 06/23/2023 PUBLIC SERVICE COMMISSION OF WI 503613 06/23/2023 REGISTRATION FEE TRUST 503614 06/23/2023 ROBERT REWOLINSKI 503615 06/23/2023 RYAN BUSCHING 503616 06/23/2023 SERVICEMASTER RECOVERY BY RESTORATION HOLDINGS 503617 06/23/2023 SMA CONSTRUCTION SERVICES LLC 503618 06/23/2023 STANNARD CLEANERS 503619 06/23/2023 THE HIGHLAND GROUP 503620 06/23/2023 THE HOME DEPOT PRO 503621 06/23/2023 THE ICEE COMPANY 503622 06/23/2023 THOMAS R KARRELS PE SC 503623 06/23/2023 TKK ELECTRONICS C/O US BANK NA 503624 06/23/2023 TOYS FOR TRUCKS INC 503625 06/23/2023 UNITED PARCEL SERVICE 503626 06/23/2023 WI DEPT OF NATURAL RESOURCES 503627 06/23/2023 ZILLGES MATERIALS INC AMOUNT 20,603.22 3,178.99 680.90 2,234.72 993.34 1,323.00 62.23 8,102.71 365.58 12,508.00 520.00 533.21 516.37 619.00 3,549.96 6,000.00 7,432.61 109,424.82 3,506.50 766.00 3,393.86 840.80 527.71 2,710.45 71.00 1,340,415.56 153.67 1,343.54 7,500.00 939.15 2,443.32 28,837.50 43,256.09 70,864.18 493.00 5,500.00 20,490.00 38,442.82 56.32 867.95 19,705.00 27,543.50 120.00 730.34 2,013.51 546,565.21 669.85 804.00 883.00 120.00 109.98 50.00 7,422.15 1,095.00 1,878.75 335.34 413.98 34.06 41.27 62.88 63.60 85.15 111.02 884.72 636.00 299.00 1,950.00 10.50 63.00 336.00 2,000.00 40.00 2,000.00 2,000.00 1,950.00 2,000.00 470.00 1,650.00 612.50 3,370.00 1,750.00 105.00 2,000.00 5.00 2,995.00 4,516.06 229.00 88.00 150.00 20.44 742.84 59.27 169.50 11.14 75.33 3,258.38 934,349.85 1,811.80 888.88 42.01 1,327.24 6,800.00 8,432.23 1,708.04 117.59 17,997.62 2,026.50 3,374,874.11 PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN June 13,2023 REGULAR MEETING held Tuesday, June 13, 2023 at 6:00 p.m. in the Council Chambers, City Hall. Mayor Mugerauer presided. PRESENT: Council Members Lynnsey Erickson, Michael Ford, Joe Stephenson, Karl Buelow, LaKeisha Haase, Paul Esslinger, and Mayor Mugerauer ALSO PRESENT: Mark Rohloff, City Manager; Diane Bartlett, City Clerk; Lynn Lorenson, City Attorney; and James Rabe, Public Works Director. PROCLAMATION ISSUED: Miss Wisconsin Scholarship Organization INTRODUCTION OF STAFF Craig Ramthun, Construction Management Supervisor PUBLIC HEARING Res 23-265 Approve Combination “Class B” License / Red’s Pizza / Red’s Pizza Inc. /1123 Oregon St. Including Hearing on Non -Renewal of License Withdrawn by Applicant Res 23-266 Approve Final Resolution for Special Assessments for Contract 23 -01 Concrete Pavement, Asphalt Pavement, Sidewalk (New and Rehabilitation), Driveway Aprons, Sanitary Sewer Main and Laterals (New and Relay), Water Main and Laterals (New and Relay), And Storm Sewer Mains and Laterals (New and Relay): Wisconsin Street (West New York Avenue To 150’ North of West Bent Avenue) Annex Avenue (Wisconsin Street To 100’ East of Wisconsin Street) Congress Avenue (100’ West of Wisconsin Street To 100’ East of Wisconsin Street) West Bent Avenue (100’ West of Wisconsin Street To 100’ East of Wisconsin Street) MOTION TO APPROVE: Buelow, second Esslinger CARRIED: 7-0 Ayes (6) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford and Mayor Mugerauer Res 23-267 Approve Final Resolution for Special Assessments for Contract 23 -02. Concrete Pavement, Asphalt Pavement, Sidewalk (New and Rehabilitation), Driveway Aprons, Sanitary Sewer Main and Laterals (New and Relay), Water Main and Laterals (New and Relay), And Storm Sewer Main and Laterals (New and Relay): West Lincoln Avenue (Elmwood Avenue to Jackson Street) Mckinley Street (West Lincoln Avenue to Scott Avenue) Elmwood Avenue (50’ North of West Lincoln Avenue To 50’ South of West Lincoln Avenue) Cherry Street (100’ North of West Lincoln Avenue To 100’ South of West Lincoln Avenue) Wisconsin Street (100’ North of West Lincoln Avenue To 100’ South of West Lincoln Avenue) Wright Street (100’ North of West Lincoln Avenue To 100’ South of West Lincoln Avenue) Jackson Street (50’ North of West Lincoln Avenue To 50’ South of West Lincoln Avenue) John Avenue (75’ West of Mckinley Street to Mckinley Street) Scott Avenue (75’ West of Mckinley Street To 75’ East of Mckinley Street) MOTION TO APPROVE: Ford, second Buelow CARRIED: 7-0 Ayes (6) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford and Mayor Mugerauer Res 23-268 Approve Final Resolution for Special Assessments for Contract 23 -03. Asphalt Pavement and Driveway Aprons: South Washburn Street (Dickinson Avenue to West 20th Avenue) MOTION TO APPROVE: Buelow, second Esslinger CARRIED: 7-0 Ayes (6) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford and Mayor Mugerauer Res 23-269 Approve Final Resolution for Special Assessments for Contra ct 23-04. Asphalt Pavement and Driveway Aprons: Osborn Avenue (Mason Street to Knapp Street) MOTION TO APPROVE: Esslinger, second Buelow CARRIED: 7-0 Ayes (6) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford and Mayor Mugerauer Res 23-270 Approve Final Resolution for Special Assessments for Contract 23 -07. Concrete Pavement, Asphalt Pavement, Sidewalk (New and Rehabilitation), Driveway Aprons, Sanitary Sewer Main and Laterals (New and Relay), Water Main and Laterals (New and Relay), And Storm Sewer Main and Laterals (New and Relay): Clarks Court (Hollister Avenue to The Cul -De-Sac) Hollister Avenue (Algoma Boulevard to Sher idan Street) Oak Street (East Irving Avenue to Siewert Trail) East Lincoln Avenue (50’ East of Oak Street To 50’ West of Oak Street) Beech Street (Congress Avenue to West Murdock Avenue) West Bent Avenue (50’ West of Beech Street To 50’ East of Beech Street) Hobbs Avenue (50’ West of Beech Street To 50’ East of Beech Street) MOTION TO APPROVE: Esslinger, second Erickson CARRIED: 7-0 Ayes (6) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford and Mayor Mugerauer Res 23-271 Approve Final Resolution for Special Assessments for Contract 23 -08. Concrete Pavement, Asphalt Pavement, Sidewalk (New and Rehabilitation), Driveway Aprons, Sanitary Sewer Main and Laterals (New and Relay), Water Main and Laterals (New and Relay), And Storm Sewer Main and Laterals (New and Relay): Arthur Avenue (North Sawyer Street to Bauman Street) Tyler Avenue (North Sawyer Street to Bauman Street) Coolidge Avenue (Bauman Street to The Fox River) Bauman Street (100’ North of Arthur Avenue To 100’ South of Adams Avenue) North Sawyer Street (75’ North of Arthur Avenu e To 75’ South of Arthur Avenue And 75’ North of Tyler Avenue To 75’ South of Tyler Avenue) MOTION TO APPROVE: Esslinger, second Buelow CARRIED: 7-0 Ayes (6) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford and Mayor Mugerauer Res 23-272 Approve Final Resolution for Special Assessments for Contract 23 -09. Asphalt Pavement, Driveway Aprons, Sanitary Sewer Main and Laterals (New and R elay), Water Main and Laterals (New and Relay), And Storm Sewer Main and Laterals (New and Relay): Bradley Street (West 28th Avenue to West Waukau Avenue) West 28th Avenue (100’ West of Bradley Street To 100’ East of Bradley Street) West Waukau Avenue (100’ West of Bradley Street To 100’ East of Bradley Street) MOTION TO APPROVE: Buelow, second Esslinger CARRIED: 7-0 Ayes (6) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford and Mayor Mugerauer Res 23-273 Approve Final Resolution for Special Assessments for CONTRACT 23 -20. Storm Sewer Laterals / Various Locations MOTION TO APPROVE: Esslinger, second Erickson CARRIED: 7-0 Ayes (6) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford and Mayor Mugerauer CITIZEN STATEMENTS TO COUNCIL Patty Diener, 1316 Board Street – Various Items CONSENT AGENDA ITEMS Report of Bills by the Finance Director Receipt & Filing of Meeting Minutes - Common Council Meeting 05.23.23 Receipt & Filing of Meeting Minutes – Museum Board Meeting 05.04.23 Receipt & Filing of Meeting Minutes – Library Board Meeting 04.27.23 Receipt & Filing of Claim filed with the City’s Ins urance Company: Joseph Dutscheck, alleged damages due to mower projecting rock at vehicle Res 23-274 Disallowance of Claim – Paul Klemp Res 23-275 Approve Professional Services Agreement with Donohue & Associates, Inc. for Wastewater Treatment Plant Concrete and Structural Repairs ($157,270.00) Res 23-276 Approve Amendment No. 1 to Professional Services Agreement with Westwood Professional Services, Inc, for 2020 – 2022 Illicit Discharge Detection and Elimination Outfall Screening and Revisions to the Ongoing Screening Program ($24,500.00) Res 23-277 Approve Professional Services Agreement with Donohue & Associat es, Inc. for Wastewater Treatment Plant Roof Replacement ($117,850.00) Res 23-278 Amend CIP and Award Bid for Public Works Contract 23 -11 to Carl Bowers and Sons Construction Co., Inc. for Sanitary Manhole Rehabilitation Inflow/Infiltration Reduction Program ($887,480.00) Res 23-279 Approve Agreement for Shared Equipment / Area Fire Departments Res 23-280 Approve Contract for Wisconsin Hazardous Materials Response System Services with the State of Wisconsin Res 23-281 Approve Acceptance of a Donation from the Friends of the Oshkosh Seniors Center, Inc. on Behalf of Bader Philanthropies, Inc. and Amend the 2023 Senior Services Division Operating Budget ($29,000) Res 23-282 Approve Amendment to the Professional Services Agreement with Smi thGroup for Construction Administration of Lakeshore Park 4 -Seasons Building ($40,000.00) Res 23-283 Award Bid to Klink Equipment for Industrial Forklift for the Streets Division ($38,919.00) Res 23-284 Award Bid to Creative Sign Company for Grade Mount Sign for Parks Department ($34,889.00) Res 23-285 Approve Cooperative Purchase of Rear Load Refuse Truck from McNeilus Truck for Sanitation Division ($255,493.00) Res 23-286 Amend 2023 CIP and Approve Cooperative Purchase of Skidsteer Loa der from Brooks Tractor Inc. for Streets Division ($99,900.00) Res 23-287 Approval Special Event – Miss Wisconsin Scholarship Organization to utilize City streets and Opera House Square for the Miss Wisconsin Arrival Ceremony, June 19, 2023 Res 23-288 Approve Special Event – Winnebago Bicycle to utilize N. Main Street for their 10 Year Anniversary Party & Race, July 22, 2023 Res 23-289 Approve Agent Change for Combination Class “B” License & Special Class “B” Licenses Res 23-290 Appointments to various boards and committees MOTION TO ADOPT CONSENT AGENDA: Buelow, second Esslinger CARRIED: 7-0 Ayes (7) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford and Mayor Mugerauer NEW ORDINANCES Ord 23-291 Zone Change from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD) for Property Located at 3300 Medalist Drive – Marmx Holdings, LLC owner / Richard Fisher, Fisher and Associates, LLC, applicant. (Plan Commission recommends approval) MOTION TO APPROVE: Buelow, second Stephenson CARRIED: 7-0 Ayes (7) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford, and Mayor Mugerauer Ord 23-292 Zone Change from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD) for Properties Located at 3400-3454 Jackson Street – SDJ Properties, LLC. (Plan Commission recommends approval) MOTION TO APPROVE: Ford, second Esslinger CARRIED: 7-0 Ayes (7) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford, and Mayor Mugerauer Ord 23-293 Repeal Section 2-37 of the City Municipal Code pertaining to the Committee on Aging (Staff recommends waiving the rules and adopting on First Reading) MOTION TO WAIVE THE RULES FOR Ord 23-293: Buelow, second Esslinger CARRIED: 7-0 Ayes (7) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford, and Mayor Mugerauer MOTION TO APPROVE: Esslinger, second Haase CARRIED: 7-0 Ayes (7) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford, and Mayor Mugerauer NEW RESOLUTIONS Res 23-294 General Development Plan and Specific Implementation Plan Review for Addition of Personal Storage Facility Use at 3300 Medalist Drive – Marmax Holdings, LLC, owner / Richard Fisher, Fisher and Associates, LLC, applicant. (Plan Commission recommends approval) MOTION TO APPROVE: Buelow, second Esslinger CARRIED: 7-0 Ayes (7) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford, and Mayor Mugerauer Res 23-295 General Development Plan and Specific Implementati on Plan for Outdoor Storage Area Located at 3400-3454 Jackson Street – SDJ Properties, LLC, owner/applicant. (Plan Commission recommends approval) MOTION TO APPROVE: Esslinger, second Buelow CARRIED: 7-0 Ayes (7) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford, and Mayor Mugerauer Res 23-296 Approve Annual City Licenses (Renewals) MOTION TO APPROVE: Buelow, second Esslinger CARRIED: 7-0 Ayes (7) Stephenson, Buelow, Haase, Esslinger, Erickson, Ford, and Mayor Mugerauer COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS Future Agenda Items: A. Update on Boards and Commission/Committees study and implementation. Direction on requests from Museum Board and Sustainability Advisory Board. Future Workshops: A. June 27 – Housing Workshop (Kelly Nieforth) B. June 28 – Budget Workshop – CIP/Debt/Special Assessments C. July 25 – City Managers mid-year review/check in COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS Report of Council Liaison for Boards & Commissions CITY MANAGER ANNOUNCEMENTS & STATEMENTS Professional Services Agreement with AECOM for 2023 Water Distribution System Leak Detection Services ($33,690.00) Professional Services Agreement with Donohue & Associates, Inc. for Wastewater Treatment Plant Lifting Systems Improvements ($27,915.00) Cooperative Purchase of Brush Chipper from Vermeer Wisconsin for Forestry Division ($70,000.00) Professional Services Agreement with Everson & Gibbs, LLC for 1911 West Snell Road Cleanup ($50,000.00) Outstanding Issues ADJOURN MOTION TO ADJOURN: Esslinger, second Buelow CARRIED: Voice Vote The Meeting Adjourned at 7:40PM DIANE M. BARTLETT, CITY CLERK JUNE 27, 2023 23-298 RESOLUTION (CARRIED____7-0____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE AND SUBMIT 2022 WISCONSIN DEPARTMENT OF NATURAL RESOURCES COMPLIANCE MAINTENANCE ANNUAL REPORT/WASTEWATER TREATMENT PLANT INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2022 Compliance Maintenance Annual Report, having been reviewed, is approved, and the proper City officials are authorized and directed to submit the Report to the Department of Natural Resources. I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2023\2022 WDNR WWTP CMAR_6-22-23.docx Page 1 of 3 TO: Honorable Mayor and Members of the Common Council FROM: Steven M. Gohde, Assistant Director of Public Works / Utilities General Manager DATE: June 22, 2023 RE: Approve and Submit 2022 Wisconsin Department of Natural Resources (WDNR) Compliance Maintenance Annual Report/Wastewater Treatment Plant BACKGROUND The City of Oshkosh is required by the WDNR as part of the Wisconsin Pollution Discharge Elimination System Permit to complete a Compliance Maintenance Annual Report. This report outlines the performance of the Wastewater Treatment Plant and the sanitary sewer collection system for the previous year. The results reflect the dedication of the Wastewater Utility staff and their commitment to protecting the community’s public health and water environment. This report needs to be formally approved by the Common Council for submittal to the WDNR by June 30, 2023. ANALYSIS The report is broken down into sections that address specific areas of performance for the wastewater system. Based on the responses in each section, a score is determined and a letter grade is given based on the score. This grade is used by the WDNR to determine the need for improvements to the wastewater treatment system. A letter grade of A or B does not require any action be taken based on the information provided. The following is a brief summary of each section: Influent Flow and Loading: This section looks at plant flow capacity and treatment ability based on the design of the facility. The average daily flow for the year was 10.68 million gallons per day, or about 53.4% of the 20 million gallons per day design flow. Our highest flow month for 2022 was April with an average flow of 16.83 million gallons per day, which is 48.1% of our WDNR-assigned maximum (wet weather) month design flow of 35 million gallons per day. The treatment capacity is based on Biochemical Oxygen Demand (BOD) in pounds per day. Our highest influent loading monthly average was 15,124 pounds per day in the month of March. Our design loading is 33,360 pounds per day, which puts us at 45.3% of our design loading for the facility. This section also includes questions on flow meter calibration, the Sewer Use Ordinance, Septage Receiving (Hauled Waste Delivered to the Plant), and the Pretreatment Program. No issues were identified in any of these areas. Based on these responses and the available capacity of the facility, this section scored a letter grade A. I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2022\2022 WDNR WWTP CMAR_6-23-22.docx Page 2 of 3 Effluent Quality – BOD, TSS (Total Suspended Solids), Ammonia, and Phosphorus: These sections look at the quality of our treatment individually for each of these parameters based on our permit requirements, testing, and analysis. All reported values were within required permit limits. The sections for BOD, TSS, Ammonia, and Phosphorus each scored a letter grade A. Biosolids Management: Solids are generated from the treatment process due to the growth of microorganisms that are used for the treatment of wastewater. There is a separate process used to treat this material as it is removed and turned into a product that can be beneficially re-used as fertilizer on approved agricultural land. This section of the report evaluates the treatment process and management of the biosolids in compliance with the permit requirements. All requirements were met and this section scored a letter grade A. Staffing and Preventative Maintenance: This section asks general questions about plant maintenance procedures, record keeping, and staffing levels. There were no issues identified with either plant maintenance or staffing and this section scored a letter grade A. Operator Certification and Education: The WDNR requires wastewater facilities have state- certified operators on staff to operate and manage the facilities to meet the requirements of the Wisconsin Pollutant Discharge Elimination System Permit. Certified operators are required to attend approved conferences and training to meet continuing education requirements for the certification renewal every three (3) years. We have certified operators on staff who are certified at the appropriate levels for the wastewater treatment facility. This section scored a letter grade A. Financial Management: This section looks at the financial aspects of the utility and is done with the assistance of the Finance Department. In addition to rates, it looks at the funding in the Equipment Replacement Fund, which is required as a condition of the Clean Water Fund when financing projects through the Clean Water Fund Financial Assistance Program. We have also started including projects listed in the Capital Improvements Program (CIP) in the Future Planning section to show future potential spending requirements. There were no issues identified and this section scored a letter grade A. Sanitary Sewer Collection Systems: This section is completed using information provided by the Streets Division and Engineering Division, based on the activities reported for sanitary sewer maintenance and construction in 2022. Based on the activities reported, this section scored a letter grade A. Efforts continue to reduce clear water entry into the sanitary sewer system. Flow monitoring and inspection of manholes for rehabilitation continues, along with televising to identify sanitary sewers in need of replacement. Sanitary sewer repair and replacement projects are ongoing and are reflected in the CIP. The Capacity Management Operations and Maintenance program has been fully implemented and continues to provide opportunities to update and refine operations and maintenance activities related to the sanitary sewer system. The System Evaluation and Capacity Assurance Plan has also been completed and includes a City-wide sanitary sewer model. This model continues to be used to analyze the capacity of the sanitary sewer system in I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2022\2022 WDNR WWTP CMAR_6-23-22.docx Page 3 of 3 specific areas under various dry and wet weather scenarios to determine where there may be capacity issues and to look at corrective action opportunities. It is also being used extensively in CIP planning and area planning studies for future sewer requirements. The 2042 Wastewater Facility Plan was completed and submitted to the WDNR in 2022. FISCAL IMPACT There is no fiscal impact to the City related to this report. RECOMMENDATIONS I recommend approval of the 2022 Compliance Maintenance Annual Report for submittal to the WDNR. Approved, John Fitzpatrick Assistant City Manager SMG/tlt JUNE 27, 2023 23-299 RESOLUTION (CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE ACCEPTANCE OF WAIVER OF SPECIAL ASSESSMENT NOTICES AND HEARINGS FOR STORM SEWER LATERAL RELATING TO CONTRACT 23-20 INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the Waiver of Special Assessment Notices and Hearing under Section 66.0703(7)(b) of the Wisconsin Statutes, for public improvements and services, for the premises described below is accepted and approved. 605 Reichow Street JUNE 27, 2023 23-300 RESOLUTION (CARRIED________ LOST________ LAID OVER________ WITHDRAWN_______) PURPOSE: AMEND INITIAL AND FINAL RESOLUTIONS FOR SPECIAL ASSESSMENT FOR STORM SEWER LATERAL RELATING TO CONTRACT 23-20 / 605 REICHOW STREET WITH SIGNED WAIVER INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the Common Council of the City of Oshkosh adopted an initial resolution on April 25, 2023 for storm sewer laterals relating to contract 23-20; and WHEREAS, the Common Council of the City of Oshkosh adopted the final resolution on June 13, 2023 for storm sewer laterals relating to contract 23-20; and WHEREAS, pursuant to the request by the below property owner additional work has been added to this contract: Storm Sewer Laterals 605 Reichow Street WHEREAS, the property owner has signed a waiver of special assessment notices for this purpose. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh as follows: 1. The Initial Resolution #23-178 and Final Resolution #23-273 for Special Assessment for Storm Sewer Laterals relating to contract 23-20 are hereby amended to include the following: Storm Sewer Laterals 605 Reichow Street JUNE 27, 2023 23-300 RESOLUTION CONT’D 2. In all other respects the resolutions, reports and assessments for Storm Sewer Laterals relating to contract 23-20 adopted pursuant to Initial Resolution #23-178 and Final Resolution #23-273 shall remain in full force and effect. 3. The City Clerk is directed to publish this resolution in the OSHKOSH DAILY NORTHWESTERN, the official newspaper of the City. 4. The City Clerk is further directed to mail a copy of this resolution and the Final Resolution referred to above to every property owner named herein. 5. If any section, sentence or clause or any special assessment set forth or referred to herein shall be declared invalid for any reason whatsoever, such decision shall not affect the remaining sections or assessments approved, which shall remain in full force and effect. I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Correspondence\Memo\23- 20 Amend Initial & Final Resolution Memo-Addn'l Prop with Waiver_6-22-23.docx Page 1 of 1 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: June 22, 2023 RE: ■ Approve Acceptance of Waivers of Special Assessment Notices and Hearings for Storm Sewer Lateral Relating to Contract No. 23-20 ■ Amend Initial and Final Resolutions for Special Assessments for Storm Sewer Lateral Relating to Contract No. 23-20 / 605 Reichow Street with Signed Waiver BACKGROUND These resolutions allow the City to assess abutting property owners for improvements to be completed during the construction of mini storm sewers and storm laterals. The assessable work will include storm sewer laterals (new and relay) and surface drains. The property owner of the property listed below have signed waivers of all special assessment notices and hearings: 605 Reichow Street ANALYSIS The resolution allows City staff to proceed with preparing special assessments for the abutting properties. Although Council has directed staff to review potential changes to the City’s special assessment policy, we still need to follow these special assessment procedures until such time as the policy is amended. FISCAL IMPACT Special assessments allow the City to recover a portion of the costs associated with projects from benefiting properties. Funding for the projects is included in the 2023 Capital Improvement Program in the Storm Sewer section (Account #03210410-6804-04020/Contract Control-Storm Sewer-Annual - Mini Storm Sewers/Laterals). RECOMMENDATIONS I recommend approval of these resolutions. Approved: John Fitzpatrick Assistant City Manager JLG/tlt JUNE 27, 2023 23-300 RESOLUTION (CARRIED__7-0______ LOST________ LAID OVER________ WITHDRAWN_______) PURPOSE: AMEND INITIAL AND FINAL RESOLUTIONS FOR SPECIAL ASSESSMENT FOR STORM SEWER LATERAL RELATING TO CONTRACT 23-20 / 605 REICHOW STREET WITH SIGNED WAIVER INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the Common Council of the City of Oshkosh adopted an initial resolution on April 25, 2023 for storm sewer laterals relating to contract 23-20; and WHEREAS, the Common Council of the City of Oshkosh adopted the final resolution on June 13, 2023 for storm sewer laterals relating to contract 23-20; and WHEREAS, pursuant to the request by the below property owner additional work has been added to this contract: Storm Sewer Laterals 605 Reichow Street WHEREAS, the property owner has signed a waiver of special assessment notices for this purpose. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh as follows: 1. The Initial Resolution #23-178 and Final Resolution #23-273 for Special Assessment for Storm Sewer Laterals relating to contract 23-20 are hereby amended to include the following: Storm Sewer Laterals 605 Reichow Street JUNE 27, 2023 23-300 RESOLUTION CONT’D 2. In all other respects the resolutions, reports and assessments for Storm Sewer Laterals relating to contract 23-20 adopted pursuant to Initial Resolution #23-178 and Final Resolution #23-273 shall remain in full force and effect. 3. The City Clerk is directed to publish this resolution in the OSHKOSH DAILY NORTHWESTERN, the official newspaper of the City. 4. The City Clerk is further directed to mail a copy of this resolution and the Final Resolution referred to above to every property owner named herein. 5. If any section, sentence or clause or any special assessment set forth or referred to herein shall be declared invalid for any reason whatsoever, such decision shall not affect the remaining sections or assessments approved, which shall remain in full force and effect. I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Correspondence\Memo\23- 20 Amend Initial & Final Resolution Memo-Addn'l Prop with Waiver_6-22-23.docx Page 1 of 1 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: June 22, 2023 RE: ■ Approve Acceptance of Waivers of Special Assessment Notices and Hearings for Storm Sewer Lateral Relating to Contract No. 23-20 ■ Amend Initial and Final Resolutions for Special Assessments for Storm Sewer Lateral Relating to Contract No. 23-20 / 605 Reichow Street with Signed Waiver BACKGROUND These resolutions allow the City to assess abutting property owners for improvements to be completed during the construction of mini storm sewers and storm laterals. The assessable work will include storm sewer laterals (new and relay) and surface drains. The property owner of the property listed below have signed waivers of all special assessment notices and hearings: 605 Reichow Street ANALYSIS The resolution allows City staff to proceed with preparing special assessments for the abutting properties. Although Council has directed staff to review potential changes to the City’s special assessment policy, we still need to follow these special assessment procedures until such time as the policy is amended. FISCAL IMPACT Special assessments allow the City to recover a portion of the costs associated with projects from benefiting properties. Funding for the projects is included in the 2023 Capital Improvement Program in the Storm Sewer section (Account #03210410-6804-04020/Contract Control-Storm Sewer-Annual - Mini Storm Sewers/Laterals). RECOMMENDATIONS I recommend approval of these resolutions. Approved: John Fitzpatrick Assistant City Manager JLG/tlt JUNE 27, 2023 23-301 RESOLUTION (CARRIED____7-0____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE ACCEPTANCE OF WAIVERS OF SPECIAL ASSESSMENT NOTICES AND HEARINGS FOR CONCRETE PAVING, CONCRETE APRONS, NEW SIDEWALK, NEW SANITARY LATERAL, NEW WATER SERVICE, AND NEW STORM WATER LATERAL RELATING TO CONTRACT 22-05 INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the Waiver of Special Assessment Notices and Hearing under Section 66.0703(7)(b) of the Wisconsin Statutes, for public improvements and services, for the premises described below are accepted and approved. 2031 Wilson Avenue 2200 Algoma Boulevard I:\Engineering\2021 - 2030 Contracts\2022 CONTRACTS\22-05 Lincoln- Rosalia\Project_Information\Correspondence\Memo\22-05 Amend Final Resolution Memo-Prop with Waivers_6-22-23.docx Page 1 of 2 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: June 22, 2023 RE: ■ Approve Acceptance of Waivers of Special Assessment Notices and Hearings for Concrete Paving, Concrete Aprons, New Sidewalk, New Sanitary Lateral, New Water Service, and New Storm Water Lateral Relating to Contract No. 22-05 ■ Amend Final Resolution for Special Assessments for Concrete Paving, Concrete Aprons, New Sidewalk, New Sanitary Lateral, New Water Service, and New Storm Lateral Relating to Contract No. 22-05 / 2031 Wilson Avenue and 2200 Algoma Boulevard with Signed Waivers BACKGROUND These resolutions allow the City to assess abutting property owners for improvements to be completed during the reconstruction of East Lincoln Avenue and Rosalia Street. The assessable work will include concrete paving, concrete aprons, new sidewalk, a new sanitary lateral, a new water service, and a new storm lateral. The property owners of the properties listed below have signed waivers of all special assessment notices and hearings: 2031 Wilson Avenue 2200 Algoma Boulevard ANALYSIS The resolution allows City staff to proceed with preparing assessments for the abutting properties. Although Council has directed staff to review potential changes to the City’s special assessment policy, we still need to follow these special assessment procedures until such time as the policy is amended. I:\Engineering\2021 - 2030 Contracts\2022 CONTRACTS\22-05 Lincoln- Rosalia\Project_Information\Correspondence\Memo\22-05 Amend Final Resolution Memo-Prop with Waivers_6-22-23.docx Page 2 of 2 FISCAL IMPACT Assessments allow the City to recover a portion of the costs associated with projects from benefiting properties. Funding for the projects is included in the 2022 Capital Improvement Program in the Street, Sanitary Sewer, Water Main, Storm Water, and Sidewalk sections (Account #03210410-6801-04205/Contract Control-Paving-22-05 E Lincoln & Rosalia St Recons, #03210410-6802-04205/Contract Control-Sanitary Sewer-22- 05 E Lincoln & Rosalia St Recons, #03210410-6803-04205/Contract Control-Water Main- 22-05 E Lincoln & Rosalia St Recons, #03210410-6804-04205/Contract Control-Storm Sewer-22-05 E Lincoln & Rosalia St Recons, and #03210410-6806-04205/Contract Control- Sidewalk-22-05 E Lincoln & Rosalia St Recons). RECOMMENDATIONS I recommend approval of these resolutions. Approved: John Fitzpatrick Assistant City Manager JLG/tlt JUNE 27, 2023 23-302 RESOLUTION (CARRIED___7-0_____ LOST________ LAID OVER________ WITHDRAWN_______) PURPOSE: AMEND FINAL RESOLUTION FOR SPECIAL ASSESSMENT FOR CONCRETE PAVING, CONCRETE APRONS, NEW SIDEWALK, NEW SANITARY LATERAL, NEW WATER SERVICE, AND NEW STORM LATERAL RELATING TO CONTRACT 22-05 / 2031 WILSON AVENUE AND 2200 ALGOMA BOULEVARD WITH SIGNED WAIVERS INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the Common Council of the City of Oshkosh adopted an initial resolution relating to contract 22-05 on December 14, 2021; and WHEREAS, the Common Council of the City of Oshkosh adopted the final resolution relating to contract 22-05 on May 24, 2022; and WHEREAS, pursuant to the request by the below property owners additional work has been added to this contract: Concrete Pavement, Concrete Aprons, New Sidewalk, New Sanitary Lateral, New Water Service, and New Storm Laterals: 2031 Wilson Avenue 2200 Algoma Boulevard WHEREAS, the property owners have signed a waiver of special assessment notices for this purpose. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh as follows: 1. The Final Resolution #22-206 for Special Assessment for Storm Sewer Laterals relating to contract 22-05 is hereby amended to include the following: JUNE 27, 2023 23-302 RESOLUTION CONT’D Concrete Pavement, Concrete Aprons, New Sidewalk, New Sanitary Lateral, New Water Service, and New Storm Laterals: 2031 Wilson Avenue 2200 Algoma Boulevard 2. In all other respects the resolutions, reports and assessments relating to contract 22-05 adopted pursuant to Initial Resolution #21-593 and Final Resolution #22-206 shall remain in full force and effect. 3. The City Clerk is directed to publish this resolution in the OSHKOSH DAILY NORTHWESTERN, the official newspaper of the City. 4. The City Clerk is further directed to mail a copy of this resolution and the Final Resolution referred to above to every property owner named herein. 5. If any section, sentence or clause or any special assessment set forth or referred to herein shall be declared invalid for any reason whatsoever, such decision shall not affect the remaining sections or assessments approved, which shall remain in full force and effect. I:\Engineering\2021 - 2030 Contracts\2022 CONTRACTS\22-05 Lincoln- Rosalia\Project_Information\Correspondence\Memo\22-05 Amend Final Resolution Memo-Prop with Waivers_6-22-23.docx Page 1 of 2 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: June 22, 2023 RE: ■ Approve Acceptance of Waivers of Special Assessment Notices and Hearings for Concrete Paving, Concrete Aprons, New Sidewalk, New Sanitary Lateral, New Water Service, and New Storm Water Lateral Relating to Contract No. 22-05 ■ Amend Final Resolution for Special Assessments for Concrete Paving, Concrete Aprons, New Sidewalk, New Sanitary Lateral, New Water Service, and New Storm Lateral Relating to Contract No. 22-05 / 2031 Wilson Avenue and 2200 Algoma Boulevard with Signed Waivers BACKGROUND These resolutions allow the City to assess abutting property owners for improvements to be completed during the reconstruction of East Lincoln Avenue and Rosalia Street. The assessable work will include concrete paving, concrete aprons, new sidewalk, a new sanitary lateral, a new water service, and a new storm lateral. The property owners of the properties listed below have signed waivers of all special assessment notices and hearings: 2031 Wilson Avenue 2200 Algoma Boulevard ANALYSIS The resolution allows City staff to proceed with preparing assessments for the abutting properties. Although Council has directed staff to review potential changes to the City’s special assessment policy, we still need to follow these special assessment procedures until such time as the policy is amended. I:\Engineering\2021 - 2030 Contracts\2022 CONTRACTS\22-05 Lincoln- Rosalia\Project_Information\Correspondence\Memo\22-05 Amend Final Resolution Memo-Prop with Waivers_6-22-23.docx Page 2 of 2 FISCAL IMPACT Assessments allow the City to recover a portion of the costs associated with projects from benefiting properties. Funding for the projects is included in the 2022 Capital Improvement Program in the Street, Sanitary Sewer, Water Main, Storm Water, and Sidewalk sections (Account #03210410-6801-04205/Contract Control-Paving-22-05 E Lincoln & Rosalia St Recons, #03210410-6802-04205/Contract Control-Sanitary Sewer-22- 05 E Lincoln & Rosalia St Recons, #03210410-6803-04205/Contract Control-Water Main- 22-05 E Lincoln & Rosalia St Recons, #03210410-6804-04205/Contract Control-Storm Sewer-22-05 E Lincoln & Rosalia St Recons, and #03210410-6806-04205/Contract Control- Sidewalk-22-05 E Lincoln & Rosalia St Recons). RECOMMENDATIONS I recommend approval of these resolutions. Approved: John Fitzpatrick Assistant City Manager JLG/tlt JUNE 27, 2023 23-303 RESOLUTION (CARRIED____7-0____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE ACCEPTANCE OF WAIVERS OF SPECIAL ASSESSMENT NOTICES AND HEARINGS FOR NEW WATER SERVICES RELATING TO CONTRACT 22-13 INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the Waiver of Special Assessment Notices and Hearing under Section 66.0703(7)(b) of the Wisconsin Statutes, for public improvements and services, for the premises described below are accepted and approved. 38 Maryden Road 2630/2628 Witzel Avenue I:\Engineering\2021 - 2030 Contracts\2022 CONTRACTS\22-13 Witzel Ave San Swr Const\Project_Information\Correspondence\Memo\22-13 Amend Initial & Final Resolution Memo-Prop with Waivers_6-22- 23.docx Page 1 of 1 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: June 22, 2023 RE: ■ Approve Acceptance of Waivers of Special Assessment Notices and Hearings for New Water Services Relating to Contract No. 22-13 ■ Amend Initial and Final Resolutions for Special Assessments for New Water Services Relating to Contract No. 22-13 / 38 Maryden Road and 2630/2628 Witzel Avenue with Signed Waivers BACKGROUND These resolutions allow the City to assess abutting property owners for improvements to be completed during the construction of the sanitary sewer on Witzel Avenue. The assessable work will include new water services. The property owners of the properties listed below have signed waivers of all special assessment notices and hearings: 38 Maryden Road 2630/2628 Witzel Avenue ANALYSIS The resolution allows City staff to proceed with preparing assessments for the abutting properties. Although Council has directed staff to review potential changes to the City’s special assessment policy, we still need to follow these special assessment procedures until such time as the policy is amended. FISCAL IMPACT Assessments allow the City to recover a portion of the costs associated with projects from benefiting properties. Funding for the projects is included in the 2022 Capital Improvement Program in the Water Main section (Account #03210410-6803-04213/Contract Control-Water Main-22-13 Witzel Ave Sanitary Sewer). RECOMMENDATIONS I recommend approval of these resolutions. Approved: John Fitzpatrick Assistant City Manager JLG/tlt JUNE 27, 2023 23-304 RESOLUTION (CARRIED__7-0______ LOST________ LAID OVER________ WITHDRAWN_______) PURPOSE: AMEND INITIAL AND FINAL RESOLUTION FOR SPECIAL ASSESSMENT FOR NEW WATER SERVICES RELATING TO CONTRACT 22-13 / 38 MARYDEN ROAD AND 2630/2628 WITZEL AVENUE WITH SIGNED WAIVERS INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the Common Council of the City of Oshkosh adopted an initial resolution on February 22, 2022 relating to contract 22-13; and WHEREAS, the Common Council of the City of Oshkosh adopted the final resolution on May 24, 2022 relating to contract 22-13; and WHEREAS, pursuant to the request by the below property owner additional work has been added to this contract: New Water Services 38 Maryden Road 2630/2628 Witzel Avenue WHEREAS, the property owner has signed a waiver of special assessment notices for this purpose. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh as follows: 1. The Initial Resolution #22-66 and Final Resolution #22-208 for Special Assessment for Storm Sewer Laterals relating to contract 22-13 are hereby amended to include the following: New Water Services 38 Maryden Road 2630/2628 Witzel Avenue JUNE 27, 2023 23-304 RESOLUTION CONT’D 2. In all other respects the resolutions, reports and assessments for Storm Sewer Laterals relating to contract 22-13 adopted pursuant to Initial Resolution #22-66 and Final Resolution #22-208 shall remain in full force and effect. 3. The City Clerk is directed to publish this resolution in the OSHKOSH DAILY NORTHWESTERN, the official newspaper of the City. 4. The City Clerk is further directed to mail a copy of this resolution and the Final Resolution referred to above to every property owner named herein. 5. If any section, sentence or clause or any special assessment set forth or referred to herein shall be declared invalid for any reason whatsoever, such decision shall not affect the remaining sections or assessments approved, which shall remain in full force and effect. I:\Engineering\2021 - 2030 Contracts\2022 CONTRACTS\22-13 Witzel Ave San Swr Const\Project_Information\Correspondence\Memo\22-13 Amend Initial & Final Resolution Memo-Prop with Waivers_6-22- 23.docx Page 1 of 1 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: June 22, 2023 RE: ■ Approve Acceptance of Waivers of Special Assessment Notices and Hearings for New Water Services Relating to Contract No. 22-13 ■ Amend Initial and Final Resolutions for Special Assessments for New Water Services Relating to Contract No. 22-13 / 38 Maryden Road and 2630/2628 Witzel Avenue with Signed Waivers BACKGROUND These resolutions allow the City to assess abutting property owners for improvements to be completed during the construction of the sanitary sewer on Witzel Avenue. The assessable work will include new water services. The property owners of the properties listed below have signed waivers of all special assessment notices and hearings: 38 Maryden Road 2630/2628 Witzel Avenue ANALYSIS The resolution allows City staff to proceed with preparing assessments for the abutting properties. Although Council has directed staff to review potential changes to the City’s special assessment policy, we still need to follow these special assessment procedures until such time as the policy is amended. FISCAL IMPACT Assessments allow the City to recover a portion of the costs associated with projects from benefiting properties. Funding for the projects is included in the 2022 Capital Improvement Program in the Water Main section (Account #03210410-6803-04213/Contract Control-Water Main-22-13 Witzel Ave Sanitary Sewer). RECOMMENDATIONS I recommend approval of these resolutions. Approved: John Fitzpatrick Assistant City Manager JLG/tlt JUNE 27, 2023 23-305 RESOLUTION (CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: APPROVE CHANGE ORDER NO. 1 FOR DIGESTER CLEANING SERVICES FOR THE WASTEWATER TREATMENT PLANT / FULL SERVICE ORGANICS MANAGEMENT, LLC (+$14,406.13) INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the following Change Order, a copy of which is attached, is hereby approved: FULL SERVICE ORGANICS MANAGEMENT, LLC 3631 County Road C Oconto Falls, WI 54154 Net Increase to contract: $14,406.13 PURPOSE: See attached Change Order. BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated from: Acct. No. 05511940-6417 Disposal Plan-3rd Party Contracted Service I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2023\FSO CO #1-WWTP Digester Cleaning_6-22-23.docx Page 1 of 1 TO: Honorable Mayor and Members of the Common Council FROM: Steven M. Gohde, Assistant Director of Public Works DATE: June 22, 2023 RE: Approve Change Order No. 1 for Digester Cleaning Services for the Wastewater Treatment Plant (WWTP) / Full-Service Organics Management, LLC (+$14,406.13) BACKGROUND Change Order No. 1 for digester cleaning for the WWTP is scheduled for consideration by the Common Council at the June 27, 2023 meeting. The contract was originally awarded to Full-Service Organics Management, LLC in December of 2022. The contract included an estimated one hundred (100) tons of solids to be landfilled. The last three (3) times the digester was cleaned, in 2009, 2014, and 2019, approximately seventy (70), forty-three (43), and one hundred ninety-five (195) tons of solids were landfilled, respectively. This year, 128.87 tons of solids were removed from the digester and needed to be landfilled. The bid price for removal and disposal of solids is $499 per ton. ANALYSIS The contract increase is due to the larger volume of solids found in the digester this year. Staff have identified a possible reason for the increase. It is the dumping of street sweepers at the WWTP, not at the Field Operations Facility, as had occurred prior to the redevelopment of the Field Operations site. A study to relocate the street sweeper dumping is planned and funded in the Operating Budget. FISCAL IMPACT Funding is available from other projects coming in under budget (Account #05511940-6417/Disposal Plan-3rd Party Contracted Service. RECOMMENDATIONS I recommend approval of Change Order No. 1 for digester cleaning services for the WWTP in the amount of +$14,406.13 to Full-Service Organics, LLC. Approved: John Fitzpatrick Assistant City Manager SMG/tlt JUNE 27, 2023 23-306 RESOLUTION (CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: APPROVE CHANGE ORDER NO. 1 FOR PUBLIC WORKS CONTRACT NO. 23-07 WATER MAIN REPLACEMENTS – VARIOUS LOCATIONS / CARL BOWERS & SONS CONSTRUCTION CO., INC. (+$294,795.65) INITIATED BY: PUBLIC WORKS DEPARTMENT BE IT RESOLVED by the Common Council of the City of Oshkosh that the following change orders, a copy of which is attached, are hereby approved: CARL BOWERS & SONS CONSTRUCTION CO., INC. N1844 Maloney Road Kaukauna, WI 54130 Net Increase to Contract: $294,795.65 PURPOSE: See attached Change Orders. Acct. Nos. 03210410-6801-04307 Contract Control-Paving-23-07 Watermain Replacement 03210410-6802-04307 Contract Control-Sanitary Sewer-23-07 Watermain Replacement 03210410-6803-04307 Contract Control-Water Main-23-07 Watermain Replacement 03210410-6804-04307 Contract Control-Storm Sewer-23-07 Watermain Replacement I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-07 Wtr Mn Repl\Project_Information\Correspondence\Memo\23-07 Memo for CO #1_6-22-23.docx Page 1 of 2 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: June 22, 2023 RE: Approve Change Order No. 1 for Public Works Contract No. 23-07 Water Main Replacements – Various Locations / Carl Bowers & Sons Construction Co., Inc. (+$294,795.65) BACKGROUND Change Order No. 1 for Contract 23-07 is scheduled for consideration by the Common Council at the June 27, 2023 meeting. The Contract was originally awarded to Carl Bowers & Sons Construction Co., Inc. in March of 2023. This change order is for additional services requested by the City. ANALYSIS The property owner of the Old National Bank site is looking to redevelop and subdivide the parcel. With the owner subdividing the parcel, the northern most site would not have had access to public water. The Department of Public Works has been working with the Community Development Department to generate a project to install public water main along South Koeller Street to be able to service these properties. This change order is solely to install public water main and laterals, storm laterals, and sanitary laterals to the two (2) sites planned for the Old National Bank site. Having this water main installed in South Koeller Street also sets the Water Utility up for running water mains along South Koeller Street to close the gap from approximately West 7th Avenue to Witzel Avenue. Additionally, the Old National Bank site will be assessed for this work according to the Policy for Special Assessments. I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-07 Wtr Mn Repl\Project_Information\Correspondence\Memo\23-07 Memo for CO #1_6-22-23.docx Page 2 of 2 FISCAL IMPACT Contract Section Change Order Amount Estimated Total Construction Costs CIP Budget Amount Street $1,191.40 $94,692.27 $115,000 Storm Sewer $14,972.50 $139,512.49 $140,000 Sanitary Sewer $19,792.50 $99,624.16 $100,000 Water Main $258,839.25 $2,534,994.72 $3,025,400 Total $294,795.65 $2,868,823.64 $3,380,400 Funding for the Street, Sanitary Sewer, Water Main, and Storm Sewer portions of this Change Order is in the 2023 CIP (Account No. 03210410-6801-04307/Contract Control- Paving-23-07 Watermain Replacement, 03210410-6802-04307/Contract Control-Sanitary Sewer-23-07 Watermain Replacement, 03210410-6803-04307/Contract Control-Water Main-23-07 Watermain Replacement, and 03210410-6804-04307/Contract Control-Storm Sewer-23-07 Watermain Replacement). RECOMMENDATIONS I recommend approval of Change Order No. 1 to Contact No. 23-07 in the amount of +$294,795.65 to Carl Bowers & Sons Construction Co., Inc. Approved: John Fitzpatrick Assistant City Manager JLG/tlt TO: CARL BOWERS & SONS CONST CHANGE ORDER #1 N1844 MALONEY ROAD KAUKAUNA, WI 54130 Your present contract with the City of Oshkosh, Contract No. 23-07, awarded March 14, 2023, is hereby amended and changed as follows: $294,795.65 $294,795.65 SECTION I TOTALS BID TOTAL $2,327,891.20 $2,327,891.20 CO #1 $294,795.65 $294,795.65 CONTRACT TOTAL $2,622,686.85 $2,622,686.85 CITY OF OSHKOSH BY: I certify that provision has been made to pay the liability that will accrue to the City of Oshkosh, Wisconsin, under the within Change Order. Approved as to form: City Attorney DATE: JUNE 15, 2023 ______________________________ Comptroller ______________________________ Contractor ______________________________ Approved and accepted: ______________________________ City Manager City Clerk ______________________________ NET INCREASE TO CONTRACT: NET INCREASE FOR WEST 5TH AVENUE WATER MAIN EXTENSION: CONTRACT 23-07 CO #1 - WEST 5TH AVENUE WATER MAIN EXTENSION ITEM NUMBER DESCRIPTION UNIT CONTRACT QUANTITY INSTALLED QUANTITIES NET INCREASE NET DECREASE UNIT PRICE INCREASE IN CONTRACT PRICE DECREASE IN CONTRACT PRICE 1-1050 Mobilization; complete as specified Lump Sum 0.00 1.00 1.00 $42,225.00 $42,225.00 1-1120 Removing concrete and asphalt sidewalk and driveway; complete as specified Square Feet 0.00 1,035.00 1,035.00 $1.25 $1,293.75 1-1200 Unclassified excavation; complete as specified Cubic Yards 0.00 70.00 70.00 $17.00 $1,190.00 1-1220 Excavation special (paving); complete as specified Tons 0.00 140.00 140.00 $0.01 $1.40 1-1308 7” concrete pavement removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 0.00 135.00 135.00 $102.50 $13,837.50 1-1329 9" concrete pavement HES removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 0.00 400.00 400.00 108.68 $43,472.00 1-1360 Adjust manholes and inlets; complete as specified Each 0.00 4.00 4.00 $350.00 $1,400.00 1-1370F Turf restoration on Easement; complete as specified Square Yards 0.00 546.00 546.00 $12.00 $6,552.00 1-1500 4" concrete sidewalk with 3" CABC and grading; complete as specified Square Feet 0.00 50.00 50.00 $9.00 $450.00 1-1510 6" concrete driveway/ramp with 3" CABC and grading; complete as specified Square Feet 0.00 50.00 50.00 $10.00 $500.00 1-1550 No. 4 reinforcing rods - deformed; epoxy-coated; complete as specified Linear Feet 0.00 50.00 50.00 $2.00 $100.00 1-1560 Drilled No. 4 sidewalk tie bars - deformed; epoxy- coated; complete as specified Each 0.00 8.00 8.00 $8.00 $64.00 1-1700 Sawing existing pavement; complete as specified Linear Feet 0.00 400.00 400.00 $2.00 $800.00 1-1801 Base aggregate dense; 1 1/4"; complete as specified Tons 0.00 180.00 180.00 $20.00 $3,600.00 1-2001 Furnish and install 8" storm sewer; complete as specified Linear Feet 0.00 105.00 105.00 $80.00 $8,400.00 1-2404 Furnish and install storm sewer marker balls; complete as specified Each 0.00 2.00 2.00 $30.00 $60.00 West 5th Avenue Water Main Extension Page 2 of 4 CONTRACT 23-07 CO #1 - WEST 5TH AVENUE WATER MAIN EXTENSION ITEM NUMBER DESCRIPTION UNIT CONTRACT QUANTITY INSTALLED QUANTITIES NET INCREASE NET DECREASE UNIT PRICE INCREASE IN CONTRACT PRICE DECREASE IN CONTRACT PRICE 1-2406 Furnish and install storm sewer clay dams; complete as specified Each 0.00 1.00 1.00 $100.00 $100.00 1-2508 Furnish; install; maintain; and remove Type D modified inlet protection; complete as specified Each 0.00 4.00 4.00 $100.00 $400.00 1-2516 Furnish; install; maintain; and remove stone bag; complete as specified Each 0.00 4.00 4.00 $10.00 $40.00 1-2518 Furnish; install; maintain; and remove 12" diameter sediment logs; complete as specified Linear Feet 0.00 60.00 60.00 $10.00 $600.00 1-2854 Connect lateral to existing storm sewer main; complete as specified Each 0.00 1.00 1.00 $250.00 $250.00 1-3000 Furnish and install 8" sanitary sewer (relay); complete as specified Linear Feet 0.00 10.00 10.00 $160.00 $1,600.00 1-3100 Furnish and install standard sanitary sewer manhole (4' diameter); complete as specified Vertical Feet 0.00 8.00 8.00 $500.00 $4,000.00 1-3114 Furnish and install sanitary sewer external manhole chimney seal; complete as specified Each 0.00 1.00 1.00 $550.00 $550.00 1-3300 Furnish and install connection to existing 8" sanitary sewer mains; complete as specified Each 0.00 1.00 1.00 $1,000.00 $1,000.00 1-3330 Furnish and install sanitary sewer concrete collars; complete as specified Each 0.00 1.00 1.00 $600.00 $600.00 1-3700 Closed circuit televising; complete as specified Linear Feet 0.00 10.00 10.00 $4.00 $40.00 1-4002 Furnish and install 6" ductile iron water main (relay) with polywrap; complete as specified Linear Feet 0.00 460.00 460.00 $115.00 $52,900.00 1-4006 Furnish and install 10" ductile iron water main (relay) with polywrap; complete as specified Linear Feet 0.00 235.00 235.00 $150.00 $35,250.00 1-4037 Furnish and install 1-1/4" water service (relay); complete as specified Linear Feet 0.00 80.00 80.00 $92.00 $7,360.00 1-4050 Furnish and install 1-1/4" corporation and stop box; complete as specified Each 0.00 2.00 2.00 $1,000.00 $2,000.00 1-4055 Furnish and install water service clay dams; complete as specified Each 0.00 2.00 2.00 $100.00 $200.00 Page 3 of 4 CONTRACT 23-07 CO #1 - WEST 5TH AVENUE WATER MAIN EXTENSION ITEM NUMBER DESCRIPTION UNIT CONTRACT QUANTITY INSTALLED QUANTITIES NET INCREASE NET DECREASE UNIT PRICE INCREASE IN CONTRACT PRICE DECREASE IN CONTRACT PRICE 1-4058 Furnish and install connections to existing 6" water main; complete as specified Each 0.00 1.00 1.00 $1,800.00 $1,800.00 1-4119 Furnish and install 10" x 6" water main tee; complete as specified Each 0.00 3.00 3.00 $1,600.00 $4,800.00 1-4236 Furnish and install 6" 45 degree water main bend; complete as specified Each 0.00 6.00 6.00 $340.00 $2,040.00 1-4310 Furnish and install 10" water main plug; complete as specified Each 0.00 2.00 2.00 $200.00 $400.00 1-4401 Furnish and install 6" water main gate valve; complete as specified Each 0.00 4.00 4.00 $1,900.00 $7,600.00 1-4403 Furnish and install 10" water main gate valve; complete as specified Each 0.00 3.00 3.00 $3,500.00 $10,500.00 1-4500 Furnish and install hydrant; complete as specified Each 0.00 2.00 2.00 $5,250.00 $10,500.00 1-4990 Excavation special (water); complete as specified Tons 0.00 95.00 95.00 $30.00 $2,850.00 1-4992 Furnish and install Bentonite slurry dam; complete as specified Each 0.00 4.00 4.00 $1,000.00 $4,000.00 1-30000 Furnish and install 12" sanitary sewer; complete as specified Linear Feet 0.00 40.00 40.00 $145.00 $5,800.00 1-30001 12" sanitary sewer connection; complete as specified Each 0.00 1.00 1.00 $1,350.00 $1,350.00 1-40000 3/4 extra utility trench backfill; complete as specified Tons 0.00 466.00 466.00 $20.00 $9,320.00 1-40001 Furnish and install hydrant assembly extension; complete as specified Each 0.00 2.00 2.00 $1,500.00 $3,000.00 ADDITIONAL WORK REQUIRED (CO #1 BID ITEMS 1-1050 - 1-40001) - SUBTOTAL:$294,795.65 $0.00 NET INCREASE:$294,795.65 $294,795.65NET INCREASE TO CONTRACT: Page 4 of 4 JUNE 27, 2023 23-307 RESOLUTION (CARRIED____7-0___ LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: AMEND CIP AND APPROVE PROFESSIONAL SERVICES AGREEMENT WITH STRAND ASSOCIATES, INC. FOR DESIGN AND BIDDING ASSISTANCE SERVICES FOR THE FERNAU AVENUE EXTENSION ($585,000.00) INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the Common Council has adopted the 2023 Capital Improvement Program and Budget, which is on file in the Office of the City Clerk and available for public inspection; and WHEREAS, it is necessary to amend the 2023 Capital Improvement Program Budget to transfer funds for design and bidding Assistance services for the Fernau Avenue Extension NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2023 Capital Improvements Budget, on file in the City Clerk’s Office, is hereby amended as follows: o To transfer $234,000.00 from Account No. 03210410-6801-04104 (Contract Control- Paving-21-04 West 9th Avenue Reconst) to Account No. 03210410-6801-04405 (Contract Control-Paving-24-05 Fernau Ave Ext Const). o To transfer $292,500.00 from Account No. 03210410-6804-04104 (Contract Control- Storm Sewer-21-04 West 9th Avenue Reconst) to Account No. 03210410-6804-04405 (Contract Control-Storm Sewer-24-05 Fernau Ave Ext Const). o To transfer $58,500.00 from Account No. 03210410-6803-04105 (Contract Control- Water Main-21-05 Ceape Avenue Reconstruction) to Account No. 03210410-6803- 04405 (Contract Control-Water Main-24-05 Fernau Ave Ext Const). JUNE 27, 2023 23-307 RESOLUTION CONT’D BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized to enter into and take those steps necessary to implement an appropriate professional services agreement with Strand Associates, Inc. for design and bidding assistance services for the Fernau Avenue Extension in the amount of five hundred eighty-five thousand dollars ($585,000.00). Acct. Nos. 03210410-6801-04405 Contract Control-Paving-24-05 Fernau Ave Ext Const 03210410-6804-04405 Contract Control-Storm Sewer-24-05 Fernau Ave Ext Cons 03210410-6803-04405 Contract Control-Water Main-24-05 Fernau Ave Ext Const I:\Engineering\2021 - 2030 Contracts\2024 CONTRACTS\24-05 Fernau Ave Ext\Project_Information\Correspondence\Memo\24-05 Strand CC Memo-Des Serv-Fernau Ave Ext_6-22- 23.docx Page 1 of 2 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: June 22, 2023 RE: Amend CIP and Approve Professional Services Agreement with Strand Associates, Inc. (Strand) for Design and Bidding Assistance Services for the Fernau Avenue Extension ($585,000) BACKGROUND The extension of Fernau Avenue has been planned since May 2003 when TIF 19 – Northwest Industrial Park Expansion was created. With having a strong potential to have development off of Vinland Street, north of the West Fernau Avenue future road, City Staff determined that a street design should be completed. This will allow the City of Oshkosh to move quickly for the construction of the street and utilities at such time as development occurs. The Department of Public Works requested a proposal from Strand to provide design and bidding assistance services for the Fernau Avenue Extension. Strand has experience in these types of designs, as well as the capacity to get the work completed in the timeframes needed. These services will include performing survey services, traffic analysis services, storm water design services, and preparing bidding documents. ANALYSIS Staff have reviewed the proposal, and find that the costs associated with this Project are commensurate with the amount of work to be performed. FISCAL IMPACT The cost of these services is estimated not to exceed $585,000 and will be funded from other CIP Projects which have come in under budget: • $234,000 will be transferred from Account No. 03210410-6801-04104 (Contract Control-Paving-21-04 West 9th Avenue Reconst) to Account No. 03210410-6801-04405 (Contract Control-Paving-24-05 Fernau Ave Ext Const). • $292,500 will be transferred from Account No. 03210410-6804-04104 (Contract Control-Storm Sewer-21-04 West 9th Avenue Reconst) to Account No. 03210410-6804- 04405 (Contract Control-Storm Sewer-24-05 Fernau Ave Ext Const). I:\Engineering\2021 - 2030 Contracts\2024 CONTRACTS\24-05 Fernau Ave Ext\Project_Information\Correspondence\Memo\24-05 Strand CC Memo-Des Serv-Fernau Ave Ext_6-22- 23.docx Page 2 of 2 • $58,500 will be transferred from Account No. 03210410-6803-04105 (Contract Control- Water Main-21-05 Ceape Avenue Reconstruction) to Account No. 03210410-6803- 04405 (Contract Control-Water Main-24-05 Fernau Ave Ext Const). RECOMMENDATIONS Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. I have reviewed the proposal and in accordance with Section 12-16 of the Municipal Code, I am hereby recommending that the Common Council approve this professional services agreement and amend the CIP. Approved: John Fitzpatrick Assistant City Manager JLG/tlt JUNE 27, 2023 23-308 RESOLUTION (CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: APPROVE JURISDICTIONAL OFFER FOR TAX I.D. PARCEL NO. 0020381 FOR CONTRACT 21-15 SAWYER CREEK RURAL II DETENTION BASIN FOR $380,000.00 INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, on July 28, 2015, the Common Council approved the official mapping, Ordinance 15-361 to reserve the land for a detention basin; and WHEREAS, on April 12, 2022, the Common Council approved Resolution 22-154 to determine the necessity to acquire and approve and execute a relocation order for the City of Oshkosh to acquire this site; and WHEREAS, on February 14, 2023, the Common Council approved Resolution 23- 46 to determine to acquire portions of Tax I.D. Parcels No. 00203790407 and 0020397008 for the City of Oshkosh to construct the Rural II Basin; and WHEREAS, the Common Council of the City of Oshkosh has determined it is necessary to acquire certain land for a detention basin pursuant to authority granted under Section §§ 32.05 and 32.07 Wisconsin Statutes. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed to issue a Jurisdictional Offer and Awards of Damage (if necessary), as follows: Property Owner Initial Offer Revised Offer Owner Request Section 31/Town of Algoma Kenric A. Klemz, Carol A. Neubauer, and Angela G. Suhail $337,320 $380,000 No Response JUNE 27, 2023 23-308 RESOLUTION CONT’D BE IT FURTHER RESOLVED that the proper City officials are further authorized and directed to sign any documents and take any and all other actions necessary to accomplish this purpose. BE IT FURTHER RESOLVED that the money for this purpose is hereby appropriated from: Acct No. 03210410-6804-04115 Contract Contract-Storm Water-21-15 Sawyer Creek Watershed Detent I:\Engineering\2021 - 2030 Contracts\2021 CONTRACTS\21-15 Sawyer Crk Rural II Det Basin\Project_Information\Correspondence\Memo\21-15 Appr Jurisdictional Offer-Parcel 2-Klemz etc-Sawyer Crk Rural II SW Det Basin_6-22-23.doc Page 1 of 2 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: June 22, 2023 RE: Approve Jurisdictional Offer for Tax I.D. Parcel No. 0020381 for Contract 21-15 Sawyer Creek Rural II Detention Basin for $380,000 BACKGROUND The Department of Public Works is requesting approval to acquire Tax I.D. Parcel No. 0020381 by jurisdictional offer. This property will be the final acquisition required to construct the detention basin. On July 28, 2015, the Common Council (Council) approved the official mapping of this site (Ordinance 15-361) to reserve the land for a detention basin. On April 12, 2022, the Common Council approved a resolution to determine the necessity to acquire and approve and execute a relocation order (Resolution 22-154). The property will be utilized to improve storm water management within the Sawyer Creek Watershed. On February 14, 2023, the Council approved acquiring portions of Tax I.D. Parcels No. 00203790407 and 0020397008 to construct the Rural II Basin (Resolution 23-46). ANALYSIS Our acquisition consultant has reviewed the property value for this parcel with the property owner. At this time, the property owner does not appear willing to sell the property for the price offered by the City of Oshkosh as they have not signed the initial offer or made a counter offer. Per State Statutes, the next step in the eminent domain process is for the City of Oshkosh to send the property owner a jurisdictional offer to purchase. When a jurisdictional offer is made, the City provides the property owner with the funds for the purchase price (i.e. revised offer) we feel is appropriate and in accordance with State Statutes. The City then assumes ownership of the property. The owner may challenge this purchase price in Circuit Court should they so choose. The following information pertains to this property: I:\Engineering\2021 - 2030 Contracts\2021 CONTRACTS\21-15 Sawyer Crk Rural II Det Basin\Project_Information\Correspondence\Memo\21-15 Appr Jurisdictional Offer-Parcel 2-Klemz etc-Sawyer Crk Rural II SW Det Basin_6-22-23.doc Page 2 of 2 Property Owner Initial Offer Revised Offer Owner Request Section 31/Town of Algoma Kenric A. Klemz, Carol A. Neubauer, and Angela G. Suhail $337,320 $380,000 No Response FISCAL IMPACT Funding for this purchase is included in the 2021 Capital Improvement Program in Account #03210410-6804-04115 (Contract Contract-Storm Water-21-15 Sawyer Creek Watershed Detent). RECOMMENDATION I recommend approval of the jurisdictional offer. Approved: John Fitzpatrick Assistant City Manager JLG/tlt JUNE 27, 2023 23-309 RESOLUTION (CARRIED_7-0______ LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES FROM PROCEEDS OF BORROWING IN RELATION TO LEAD SERVICE LINE REPLACEMENT PROGRAM INITIATED BY: WHEREAS, the City of Oshkosh has adopted a Lead Service Line Replacement Policy by Resolution 17-280 on June 13, 2017 most recently updated by Resolution 22-15 on January 11, 2022 to implement a program to facilitate the removal of private-side lead water service laterals from the water system; and WHEREAS, the Lead Service Line Replacement Program relies on the Safe Drinking Water Loan program from the State of Wisconsin to provide funding for the city program; and WHEREAS, the City of Oshkosh (the "Municipality") plans to implement the Lead Service Line Replacement Program for 2023-2024 (the "Project"); and WHEREAS, the Municipality expects to finance the Project on a long-term basis by issuing tax-exempt bonds or promissory notes or incurring debt through the Clean Water Fund Program (CWFP) and Safe Drinking Water Loan Program (SDWLP) (the "Bonds"); and WHEREAS, because the Bonds will not be issued prior to need to pay expenditures under the program, the Municipality must provide interim financing to cover costs of the Project incurred prior to receipt of the proceeds of the Bonds; and WHEREAS, it is necessary, desirable, and in the best interests of the Municipality to advance moneys from its funds on hand on an interim basis to pay the costs of the Project until the Bonds are issued; and WHEREAS, to comply with applicable provisions of the Internal Revenue Code and Section 1.150-2 of the Income Tax Regulations, it is necessary, in order to reimburse such expenditures with the proceeds of tax-exempt debt, that the Issuer declare its official intent to make such a reimbursement of expenditures. JUNE 27, 2023 23-309 RESOLUTION CONT’D NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Oshkosh, that: Section 1. Expenditure of Funds. The Municipality shall make expenditures as needed from its funds on hand to pay the costs of the Project until Bond proceeds become available. Section 2. Declaration of Official Intent. The Municipality hereby officially declares its intent under Treas. Regs. Section 1.150-2 to reimburse said expenditures with proceeds of the Bonds, the principal amount of which is not expected to exceed One Million Dollars ($1,000,000.00). Section 3. Unavailability of Long-Term Funds. No funds for payment of the Project from sources other than the Bonds are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside by the Municipality pursuant to its budget or financial policies. Section 4. Public Availability of Official Intent Resolution. This Resolution shall be made available for public inspection at the Office of the City Clerk within 30 days after its approval in compliance with applicable State law governing the availability of records of official acts including Subchapter II of Chapter 19, and shall remain available for public inspection until the Bonds are issued. Section 5. Effective Date. This Resolution shall be effective upon its adoption. I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2023\LSLR SDWL Application_6-22-23.doc Page 1 of 2 TO: Honorable Mayor and Members of the Common Council FROM: Steven M. Gohde, Assistant Director of Public Works / Utilities General Manager DATE: June 22, 2023 RE: Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing in Relation to Lead Service Line Replacement Program BACKGROUND Water service lines, the pipe that connects a building to the public water main, were allowed to be constructed using lead pipe until 1978. The service line is owned by the City from the public main to the curb stop or shut-off valve, typically located in the terrace. The City is responsible for any repairs or replacement of this public section. The property owner owns the service from curb stop into the property and beyond. The property owner is responsible for any repairs or replacement of this private section. Lead is a health hazard to humans, especially pregnant woman and children. Lead can leach from lead pipes and be consumed when water conveyed through lead pipes is drank or used for cooking. Currently, the Department of Public Works has verified nearly 2,000 private side lead water service lines exist with an additional approximate 9,400 private water services of unknown material that were installed prior to 1978. Many of these unknown-material water service lines are likely to be lead. The Municipal Code requires any disturbed lead water service line to be completely replaced within 180 days of the disturbance. The Lead Service Line Replacement (LSLR) Policy, last revised and approved by Council on January 11, 2022, provides the ability for the City to provide cost assistance of fifty percent (50%), up to $2,000, provided a designated funding source is available, for all private side lead water service line replacements, with the ability for additional assistance to those with income below certain thresholds. I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2023\LSLR SDWL Application_6-22-23.doc Page 2 of 2 Since the required replacement ordinance was adopted in 2017, the City has been using principal forgiveness loans from the Wisconsin Department of Natural Resources (WDNR) to provide the financial assistance. This program is no longer available; however, funding is being made available through the Safe Drinking Water Loan Program (SDWLP). This resolution is a requirement of the application for the SDWLP. ANALYSIS The ability to assist property owners with the cost to replace lead water service lines is an important component of getting lead water service lines replaced. Without this assistance, many property owners would not replace the lead water service line. The current reimbursement funding requires all work to be completed by June 30, 2023. This resolution will allow the City to be reimbursed for funds spent prior to closing on the new loan should eligible lead water service lines be replaced between the close of the prior program and the issuance of the new loan. The SDWLP loan is anticipated to include some principal forgiveness, although the exact amount will not be known for some time. It is the intent to allow property owners to take advantage of the principal forgiveness for private side lead water service line replacements. The LSLR Policy will need to be modified to match the new funding allocations. FISCAL IMPACT The fiscal impact to the City will be minimal. The intent is to use the SDWLP funding to reimburse property owners for a portion of the cost to replace the private side lead water service line utilizing the principal forgiveness portion of the loan. The City will not be paying for additional costs beyond the principal forgiveness, the property owner will be responsible for repayment of this amount. The City will need to establish an account to track the funding, issue checks and track payments. This accounting will occur in a newly-created Capital Projects Fund, not the General Fund. RECOMMENDATION I recommend approval of the Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing in Relation to Lead Service Line Replacement Program. Approved: John Fitzpatrick Assistant City Manager SMG/tlt JUNE 27, 2023 23-310 RESOLUTION (APPROVED__7-0_____LOST_______LAID OVER_______WITHDRAWN_______) PURPOSE: APPROVE CONDITIONAL USE PERMIT AMENDMENT REQUEST FOR AN INSTITUTIONAL USE BUILDING ADDITION AT 621 EVANS STREET INITIATED BY: WILLIAM AUBREY, CONSOLIDATE CONSTRUCTION PLAN COMMISSION RECOMMENDATION: Approved WHEREAS, the Plan Commission finds that the Conditional Use Permit for an Institutional use building addition at 621 Evans Street, is consistent with the criteria established in Section 30-382 of the Oshkosh Zoning Ordinance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that a Conditional Use Permit for an Institutional use building addition at 621 Evans Street, per the attached, is hereby approved, with the following findings: 1. Is in harmony with the Comprehensive Plan. 2. Would not result in a substantial or undue adverse impact on nearby property, the character of the neighborhood, environmental factors, traffic factors, parking, public improvements, public property or rights-of-way, or other matters affecting the public health, safety, or general welfare. 3. Maintains the desired consistency of land uses, land use intensities, and land use impacts as related to the environs of the subject property. 4. The conditional use is located in an area that will be adequately served by, and will not impose an undue burden on, any of the improvements, facilities, utilities or services provided by public or private agencies serving the subject property. 5. The potential public benefits outweigh any potential adverse impacts of the proposed conditional use, after taking into consideration the applicant’s proposal and any requirements recommended by the applicant to ameliorate such impacts. JUNE 27, 2023 23-310 RESOLUTION CONT’D BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the following are conditions of approval for a Conditional Use Permit for expansion of an institutional use at 621 Evans Street with the findings listed above and the following conditions: 1. Final landscaping plan shall be approved by the Department of Community Development. 2. Lighting and photometric plan shall be submitted and reviewed and approved by the Department of Community Development. 3. The terms and conditions of the original Conditional Use Permit approval dated December 11, 2007, Resolution 07-376, remains in full force and effect. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Mark Lyons, Planning Services Manager DATE: June 22, 2023 RE: Approve Conditional Use Permit Amendment Request for an Institutional Use Building Addition at 621 Evans Street (Solutions Recovery) BACKGROUND The applicant is requesting a Conditional Use Permit amendment for a building addition and site improvements for property located at 621 Evans Street. The subject site consists of a 0.9-acre parcel with frontage on Evans Street, East Parkway Avenue and Bowen Street. The site is currently used by Solutions Recovery which was granted a Conditional Use Permit on December 11, 2007 (Res. 07-376) to offer recovery opportunities for adults in a group setting. The 2040 Comprehensive Land Use Plan recommends a low-density residential use for the site. The site is surrounded predominantly by single family residential uses. ANALYSIS The applicant is proposing to construct an approximately 3,500 square foot addition to the existing building. The addition will also provide an elevator for ADA-compliant access to the second level. The applicant states there will not be any change to the existing use and will continue to be used as a non-profit recovery community center providing events, support meetings, and a recovery lounge. The proposed addition will provide space for the population that is already served by Solutions Recovery. The center hosts on average three meetings per day and has an approximate daily footprint of 75 individuals (including staff and guests) through the recovery center. Plans also show relocation of the dumpster enclosure to the south of its current location. The proposed building elevations consist of a combination of brick, glass, and lap siding matching the materials of the existing building. FISCAL IMPACT Approval of this project would not result in an increase in the assessed property value as the property is exempt. The applicant is anticipating spending approximately $750,000 on the building addition. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us RECOMMENDATION The Plan Commission recommended approval of the Conditional Use Permit with findings and conditions on June 20, 2023. Please see the attached staff report and meeting minutes for more information. Respectfully Submitted, Approved: Mark Lyons John Fitzpatrick Planning Services Manager Assistant City Manager/Director of Administrative Services PLAN COMMISSION STAFF REPORT ITEM: PUBLIC HEARING: CONDITIONAL USE PERMIT AMENDMENT REQUEST FOR AN INSTITUTIONAL USE BUILDING ADDITION AT 621 EVANS STREET (SOLUTIONS RECOVERY) Plan Commission meeting of June 20, 2023. GENERAL INFORMATION Applicant: William Aubrey, Consolidated Construction Owner: Trevor Fenrich, Solutions Recovery, Inc. Action(s) Requested: The applicant is requesting a Conditional Use Permit amendment for a building addition and site improvements for property located at 621 Evans Street. Applicable Ordinance Provisions: Indoor Institutional land uses are permitted only through a Conditional Use Permit (CUP) in the Institutional District (I) as regulated in Section 30-50 (C) of the Zoning Ordinance. Criteria used for Conditional Use Permits are located in Section 30-382 of the Zoning Ordinance. Property Location and Background Information: The subject site consists of a 0.9-acre parcel with frontage on Evans Street, East Parkway Avenue and Bowen Street. The site is currently used by Solutions Recovery which was granted a Conditional Use Permit on December 11, 2007 (Res. 07-376) to offer recovery opportunities for adults in a group setting. The 2040 Comprehensive Land Use Plan recommends a low-density residential use for the site. The site is surrounded predominantly by single family residential uses. Subject Site: Existing Land Use Zoning Indoor Institutional I Recognized Neighborhood Organizations Menominee South Adjacent Land Use and Zoning: Existing Uses Zoning North Light Density Residential Single Family Residential-9 (SR-9) South Light Density Residential Single Family Residential-9 (SR-9) West Light Density Residential Single Family Residential-9 (SR-9) East Light Density Residential Single Family Residential-9 (SR-9) Item II – CUP: Recovery Solutions Addition – 621 Evans St. 2 Comprehensive Plan Land Use Recommendation Land Use 2040 Comprehensive Land Use Plan Recommendation Light Density Residential ANALYSIS Use The applicant is proposing to construct an approximately 3,500 square foot addition to the existing building. The addition will also provide an elevator for ADA-compliant access to the second level. The applicant states there will not be any change to the existing use and will continue to be used as a non-profit recovery community center providing events, support meetings, and a recovery lounge. The proposed addition will provide space for the population that is already served by Solutions Recovery. The center hosts on average three meetings per day and has an approximate daily footprint of 75 individuals (including staff and guests) through the recovery center. Site Design & Access The existing site has a total of 2 accesses, one entrance-only driveway off of Evans Street with traffic flow to the west, exiting to Bowen Street. The existing parking lot contains a total of 28 stalls, including two handicap stalls. Submitted plans show the eastern portion of the parking lot shifted to the south to accommodate the addition with an increased minimum drive aisle width of 24 feet to allow two-way traffic. In the end, a total of 30 stalls will be provided, a net gain of two stalls. The entrance off Evans Street will be widened to accommodate two-way traffic flow. The Bowen Street exit will continue as a one-way egress. Plans also show relocation of the dumpster enclosure to the south of its current location. Plans for the enclosure have not been submitted and will be addressed during Site Plan Review. Item II – CUP: Recovery Solutions Addition – 621 Evans St. 3 Required Provided Proposed Front Setback (south) 30 ft. 185 ft. +/- 139 ft. +/- Street Side Setback (east) 25 ft. 20 ft. +/- 20 ft. +/- (no change) Street Side Setback (west) 25 ft. 144 ft. +/- 144 ft. +/- (no change) Rear Setback (north) 25 ft. 10 ft. +/- 10 ft. +/- (no change) Building Height 45 ft. max. 28.5 ft. 28.5 ft. (no change) Required Provided Parking Spaces Min: 25 30 Impervious Surface Max: 60% of lot 60% of lot The proposed plans meet all setback, building height, and impervious surface requirements for the Institutional (I) District. The applicant is also meeting the parking requirement of one space per every three expected patrons. The applicant is proposing to relocate the dumpster enclosure connected to, and southeast of the existing garage. Code prohibits exterior trash storage or dumpsters from being located between a building and a public street except if in the opinion of the Director of Community Development, or designee, no other suitable location is available for such purpose, and provided the dumpster area is developed in a manner so as to minimize its appearance from a public street. With the site being enveloped by three street frontages, staff is of the opinion that there is no other suitable location for the dumpster area and the enclosure matches and ties into the building to sufficiently minimize its visibility from the public street. Also, placement next to the existing garage helps minimize its view from the public street. Signage No proposed or changes to signage have been submitted. Any new signage will need to meet sign regulations of the Institutional District. Lighting The applicant has not submitted a photometric plan. All future lighting for the new addition and parking lot will need to be code compliant and can be reviewed during site plan review before any permits are issued. Storm Water Management The applicant has been in contact with the Department of Public Works regarding storm water management for the area. The final storm water management plans will be approved during the Site Plan Review process. Item II – CUP: Recovery Solutions Addition – 621 Evans St. 4 Landscaping Building foundation, paved area and yard landscaping is required for the development. Points Required Points Provided Building Foundation 32 (78 additional lin. Ft.) 30 – 10 Acacias 12 – 4 Burning Bushes 42 Total Paved Area 50 50 – 1 Gray Birch 9 – 3 Acacias 6 – 2 Burning Bushes 65 Total Yards 175 (3,500 sq. ft. of new building area) 100 – 2 Gray Birches 33 – 11 Acacias 133 Total Total 257 240 Item II – CUP: Recovery Solutions Addition – 621 Evans St. 5 Building Foundation The building foundation landscaping point requirement of 40 landscaping points per 100 linear feet of building foundation is being met for the site. Code further specifies that 25% of the points shall be on the side facing the public street and 50% shall be on the side of the main entrance. These requirements are also being met. Paved Area The paved area requirement of 50 landscaping points per 10 parking stalls or 10,000 sq. ft. of paved area is being met. The plan is also meeting the requirement that 30% of all points will be devoted to tall trees and 40% will be devoted to shrubs. A tall deciduous/shade tree is required at the ends of all parking rows, which has been provided on the plan. Yards Code requires 100 landscaping points per 1,000 sq. ft. of gross floor area. The provided yard landscaping points is slightly deficient in this requirement. This will be addressed during Site Plan Review. Building Facades Item II – CUP: Recovery Solutions Addition – 621 Evans St. 6 Building Materials The City’s Exterior Design Standards do not apply to Institutional land uses. However, the exterior design may be reviewed as part of the CUP review process. The petitioner has provided elevations for the building addition as well as a material list. The specific elevations breakdown is as follows: North: N/A N/A South: Class I – 48% Class III – 52% East: Class I – 86% Class III – 14% West: Class I – 82% Class III – 18% The proposed building elevations consist of a combination of brick, glass, and lap siding matching the materials of the existing building. When compared to the Class I material allotment that would be required under commercial standards, the proposed elevations significantly exceed the minimum of 50% Class I materials for the east and west facades and near 50% for the south facade. Staff feels that the proposed elevations provide an attractive appearance for the building that is compatible with the surrounding area. Item II – CUP: Recovery Solutions Addition – 621 Evans St. 7 RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for a Conditional Use Permit, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-382 (F)(3): (1) Is in harmony with the Comprehensive Plan. (2) Would not result in a substantial or undue adverse impact on nearby property, the character of the neighborhood, environmental factors, traffic factors, parking, public improvements, public property or rights-of-way, or other matters affecting the public health, safety, or general welfare. (3) Maintains the desired consistency of land uses, land use intensities, and land use impacts as related to the environs of the subject property. (4) The conditional use is located in an area that will be adequately served by, and will not impose an undue burden on, any of the improvements, facilities, utilities or services provided by public or private agencies serving the subject property. (5) The potential public benefits outweigh any potential adverse impacts of the proposed conditional use, after taking into consideration the applicant’s proposal and any requirements recommended by the applicant to ameliorate such impacts. Staff recommends approval of the proposed Conditional Use Permit for an indoor institutional use at 621 Evans Street as proposed with the findings listed above and the following condition: (1) Final landscaping plan shall be approved by the Department of Community Development. (2) Lighting and photometric plan shall be submitted and reviewed and approved by the Department of Community Development. (3) The terms and conditions of the original Conditional Use Permit approval dated December 11, 2007, Resolution 07-376, remains in full force and effect. Staff recommends approval of the proposed Conditional Use Permit for an indoor institutional use building addition with findings and conditions on June 20, 2023. The following is their discussion on the item. Site Inspections Report: Ms. Davey and Ms. Propp reported visiting the site. Staff report accepted as part of the record. The applicant is requesting a Conditional Use Permit amendment for a building addition and site improvements for property located at 621 Evans Street. Mr. Nau presented the items and reviewed the sites and surrounding area as well as the land use and zoning classifications in this area. The subject site consists of a 0.9-acre parcel with frontage on Evans Street, East Parkway Avenue and Bowen Street. The site is currently used by Solutions Recovery which was granted a Conditional Use Permit on December 11, 2007 (Res. 07- Item II – CUP: Recovery Solutions Addition – 621 Evans St. 8 376) to offer recovery opportunities for adults in a group setting. The 2040 Comprehensive Land Use Plan recommends a low-density residential use for the site. The site is surrounded predominantly by single family residential uses. The applicant is proposing to construct an approximately 3,500 square foot addition to the existing building. The addition will also provide an elevator for ADA-compliant access to the second level. There was a neighborhood meeting conducted prior to this project moving forward. Staff is recommending approval with the findings and conditions as stated in the staff report. Mr. Perry opened up technical questions to staff. Mr. Perry asked how staff will ensure that the addition is made of similar materials. Mr. Lyons said that during final site plan review they will get the exact type of brick that will be used. Mr. Perry asked for any public comments and asked if the applicant wanted to make any statements. William Aubrey, W816 Spring Rd, Hortonville, said he is available for questions. Mr. Perry closed public comments and asked if the applicant wanted to make any closing statements. There were no closing statements from the applicant. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Kiefer. Mr. Perry asked if there was any discussion on the motion. Motion carried 7-0 Sign_______ 6WDIIBBBBBBBB'DWH5HF·GBBBBBBBB City of Oshkosh Application Conditional Use Permit **PLEASE TYPE OR PRINT USING BLACK INK** APPLICANT INFORMATION Petitioner: _________________________________________________________________________________ Date: ____________ 3HWLWLRQHU·V$GGUHVV ________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Status of Petitioner (Please Check): Owner Representative Tenant Prospective Buyer 3HWLWLRQHU·V6LJQDWXUHUHTXLUHGBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB'DWHBBBBBBBBBBBB OWNER INFORMATION Owner(s): __________________________________________________________________________________ Date: ____________ Owner(s) Address: __________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Ownership Status (Please Check): Individual Trust Partnership Corporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions or other administrative reasons. 3URSHUW\2ZQHU·V6LJQDWXUH___________________________________________________________________ Date: ____________ SITE INFORMATION Address/Location of Proposed Project: __________________________________________________________________________ Proposed Project Type: ________________________________________________________________________________________ Estimated Cost: _______________________________________________________________________________________________ Current Use of Property: ________________________________________________________________Zoning: ________________ Land Uses Surrounding Your Site: North: ___________________________________________________________________ South: ____________________________________________________________________ East: ____________________________________________________________________ West: ___________________________________________________________________ **Please note that a meeting notice will be mailed to all abutting property owners regarding your request. ¾ It is recommended that the applicant meet with Planning Services staff prior to submittal to discuss the proposal. ¾ Application fees are due at time of submittal. Make check payable to City of Oshkosh. ¾ Please refer to the fee schedule for appropriate fee. FEE IS NON-REFUNDABLE )RUPRUHLQIRUPDWLRQSOHDVHWKH&LW\·VZHEVLWHDWwww.ci.oshkosh.wi.us/Community_Development/Planning.htm SUBMIT TO: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, Wisconsin 54903-1130 Room 204 PHONE: (920) 236-5059 Email: planning@ci.oshkosh.wi.us Page 8 2 Briefly explain how the proposed conditional use will not have a negative effect on the issues below. 1. Health, safety, and general welfare of occupants of surrounding lands. 2. Pedestrian and vehicular circulation and safety. 3. Noise, air, water, or other forms of environmental pollution. 4. The demand for and availability of public services and facilities. 5. Character and future development of the area. SUBMITTAL REQUIREMENTS ² Must accompany the application to be complete. (Submit only digital files. If file size exceeds 10 mb, please send through a file transfer. Please note at the discretion of Community Development staff may request a hard copy) ¾ A narrative of the proposed conditional use and project including: Proposed use of the property Existing use of the property Identification of structures on the property and discussion of their relation to the project Projected number of residents, employees, and/or daily customers Proposed amount of dwelling units, floor area, landscape area, and parking area expressed in square feet and acreage to the nearest one-hundredth of an acre Effects on adjoining properties to include: noise, hours of operation, glare, odor, fumes, vibration, etc. Surrounding land uses Compatibility of the proposed use with adjacent and other properties in the area. Traffic generation Any other information pertinent to adequate understanding of the intended use and its relation to nearby properties ¾ A complete site plan including: Digital plans and drawings of the project Title block that provides all contact information for the petitioner and/or owner, if different )XOOQDPHDQGFRQWDFWLQIRUPDWLRQRISHWLWLRQHU·VHQJLQHHUVVXUYH\RUVDUFKLWHFWVRURWKHUGHVLJQSURIHVVLRQDOVXVHGLQ the plan preparation The date of the original plan and latest date of revision to the plan $QRUWKDUURZDQGJUDSKLFVFDOH6DLGVFDOHLVQRWWREHVPDOOHUWKDQRQHLQFKHTXDOVVL[W\IHHWµ ·XQOHVV otherwise approved by the Department of Community Development prior to submittal All property lines and existing and proposed right-of-way lines with bearings and dimensions clearly labeled All required and proposed building setbacks and offset lines All existing and proposed buildings, structures, and paved areas, including building entrances, walks, drives, decks, patios, fences, walls Location of all outdoor storage and refuse disposal areas and the design and materials used for construction Location and dimension of all on-site parking (and off-site parking provisions if they are to be employed), including a summary of the number of parking stalls provided per the requirements of Section 30 -175 City of Oshkosh Zoning Ordinance Location and dimension of all loading and service areas on the subject property Location, height, design, illumination power and orientation of all exterior lighting on the property including a photometrics plan Location of all exterior mechanical equipment and utilities and elevations of proposed screening devices where applicable (i.e. visible from a public street or residential use or district). Mechanical equipment includes, but is not limited to; HVAC equipment, electrical transformers and boxes, exhaust flues, plumbing vents, gas regulators, generators Page 9 3 ¾ A complete landscaping plan including (If deemed necessary by Planning Services): The location, species, and installation size of plantings. A table summarizing all proposed species and required and provided landscaping points for all applicable landscaping components: building foundation, paved areas, street frontages, yards, bufferyards. ¾ Architectural plan including a percentage breakdown of exterior materials applied to each building façade (if deemed necessary by Planning Services). ¾ Any other necessary information as det ermined during pre-submittal meeting with City staff. Planning Staff may waive certain requirements if deemed not applicable to the project review. I hereby certify that to the best of my knowledge all required application materials are included with this application. I am aware that failure to submit the required completed application materials may result in denial or delay of the application request. $SSOLFDQW·V6LJQDWXUHUHTXLUHGBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB Date: _____________________ Page 10 Solutions Recovery – Conditional Use Narrative The property in question will continue to be used as a non-profit recovery community center providing events, support meetings, and a recovery lounge. The proposed addition will provide space for the population that is already served by Solutions Recovery. The center hosts on average 3 meetings per day and has an approximate daily footprint of 75 individuals (including staff and guests) through the recovery center. There will be no adjustment to the hours of operation, noise, glare, odor, fumes, or vibration in the continued use of the facility. Construction on the proposed addition may impact this temporarily. The surrounding area is a residential neighborhood. Solutions Recovery prides itself in being a good neighbor and maintaining its properties at a high standard to appeal to the residential feel of the neighborhood. There is no expected increase in traffic generation. Page 11 EX I S T I N G H O U S E EX I S T I N G GA R A G E SE T B A C K DU M P S T E R (2 3 ) E X I S T I N G P A R K I N G EX I S T I N G B U I L D I N G PR O P O S E D A D D I T I O N EVANS STREET BOWEN STREET PA R K W A Y A V E N U E (7 ) N E W P A R K I N G NE W 4 " C O N C . S I D E W A L K NE W 4 " C O N C . S I D E W A L K 24' - 0" 5' - 3" 78 ' - 9 3 / 8 " 30 ' - 0 " EX I S T I N G A S P H A L T P A V I N G NE W 3 " A S P A L T P A V I N G LI M I T O F E X . P A V I N G 6" C O N C . P A D MO V E E X I S T I N G C U R B CU T A S R E Q U I R E D NE W 4 " C O N C . P A T I O 7' - 6 " 17' - 0"18' - 0" 5' - 0 " 5' - 0" EX I S T I N G S I D E W A L K A BB BB EX I S T I N G L A N D S C A P I N G BBBB BB BB A A A BB B HA R D W O O D M U L C H CU T & P A T C H E X . S I D E W A L K AS R E Q U I R E D 9' - 0 " 18' - 0" NE W A / C C O N D E N S O R S 24 ' - 1 0 " CH A I N L I N K G A T E W / S L A T S CE D A R F E N C E ( S T A I N T O M A T C H B U I L D I N G ) 12 " D I A . C O N C . P I E R 6" C O N C . P A D 4' - 0" 6' - 0" CC C c o p y r i g h t 20 2 2 80 0 - 6 4 2 - 6 7 7 4 ww w . 1 c a l l 2 b u i l d . c o m Ap p l e t o n , W I C o l u m b u s , W I Ra p i d C i t y , S D B i s m a r c k , N D IS S U E D F O R B I D : IS S U E D F O R P E R M I T : IS S U E D F O R C O N S T R U C T I O N : PR O J E C T # : SH E E T T I T L E DR A W N B Y : IS S U E D R E V I S I O N S IS S U E D F O R R E V I E W : ST A M P S IN I T I A L S H E E T D E S I G N E D A S 2 4 x 3 6 L A Y O U T , A N Y O T H E R R EP R O D U C E D S I Z E I S N O T T O S C A L E NOT FOR CONSTRUCTION PRELIMINARY P:\0100 NONPROFIT Projects - All\0100031_Solutions Recovery_Oshkosh\Arch\Working\Solutions Recovery2.rvt 4/28/2023 1:00:56 PM AR C H I T E C T U R A L S I T E PL A N 01 0 0 0 3 1 SOLUTIONS RECOVERY, INC. EVENS STREET - OSHKOSH - WI - 54901 PROPOSED ADDITION FOR: A0 0 1 W A A 4- 2 8 - 2 3 Re v i s i o n D a t e R e v . D e s c r i p t i o n 1/ 1 6 " = 1 ' - 0 " SI T E P L A N - P R O P O S E D NO R T H PL A N T I N G S C H E D U L E Ty p e M a r k T y p e D e s c r i p t i o n C o u n t C o m m e n t s A A c a c i a 3 ' - 6 " 2 4 A: 2 4 B G r a y B i r c h - 10 ' 3 B: 3 BB B u r n i n g B u s h 4' - 6 " 6 BB : 6 Gr a n d t o t a l : 3 3 13 3 . 5 3 ' 13 3 . 9 8 ' 60.45' 60.17' 120.35' 13 3 . 7 4 ' 240.66' 3/ 8 " = 1 ' - 0 " DU M P S T E R PR O J E C T I N F O R M A T I O N OW N E R : S O L U T I O N S R E C O V E R Y C O N T A C T : T R E V O R F E N R I C H , E X E C U T I V E DI R E C T O R P H O N E : 9 2 0 - 2 3 3 - 0 8 8 8 E M A I L : T R E V O R . F E N R I C H @ S R I - W I . O R G AR C H I T E C T / C O N T R A C T O R : C O N S O L I D A T E D C O N S T R U C T I O N C O M PA N Y , I N C . C O N TA C T : B I L L A U B R E Y P H O NE : 9 2 0 - 4 1 0 - 0 3 3 6 E M A IL : B A U B R E Y @ 1 C A L L 2 B U I L D . C O M Page 12 CUP AMENDMENT 621 EVANS ST PC: 6-20-2023 MICHAEL G KELLY 716 E PARKWAY AVE OSHKOSH, WI 54901 TANIA E HANFORD 720 E PARKWAY AVE OSHKOSH, WI 54901 LONNY/JENNY REW 617 BOWEN ST OSHKOSH, WI 54901 JEFFREY L/ASHLEY A MAUCH 621 BOWEN ST OSHKOSH, WI 54901 TRAVIS L LARSON 625 BOWEN ST OSHKOSH, WI 54901 ROGER T/ELIZ M KOTENBERG 632 BOWEN ST OSHKOSH, WI 54901 626 BOWEN LLC N2004 GREENVILLE DR GREENVILLE, WI 54942 JEREMY E FRITZ 622 BOWEN ST OSHKOSH, WI 54901 DUSTIN/MELISSA D COLLETT 3412 STANFORD LN WEST BEND, WI 53090 811 EAST PARKWAY AVENUE LLC PO BOX 1871 OSHKOSH, WI 54903 BRIAN E/AUSTIN M STONE 633 EVANS ST OSHKOSH, WI 54901 SARAH B ANDERSON 627 EVANS ST OSHKOSH, WI 54901 ANDREW D/MEGAN E THOMAN 802 E PARKWAY AVE OSHKOSH, WI 54901 TYLER A KIMBALL 806 E PARKWAY AVE OSHKOSH, WI 54901 RODGER W WILTZIUS 147 W SOUTH PARK AVE OSHKOSH, WI 54902 NICOLE R VANDENHOOGEN 815 E PARKWAY AVE OSHKOSH, WI 54901 JMBM PROPERTIES LLC 5457 N PENINSULA WAY MC FARLAND, WI 53558 TERESA J MILLER 903 E PARKWAY AVE OSHKOSH, WI 54901 TIMOTHY J KULINSKI 630 EVANS ST OSHKOSH, WI 54901 BETH ANN KING 624 EVANS ST OSHKOSH, WI 54901 MEGAN D NITKA 618 EVANS ST OSHKOSH, WI 54901 SIERRA HOFFMAN 614 EVANS ST OSHKOSH, WI 54901 LYN M EDWARDS 402 LILAC ST OSHKOSH, WI 54902 SPARR INVESTMENTS LLC 4475 STONEWOOD DR OSHKOSH, WI 54902 CYNTHIA THORPE 1107 MERRITT AVE OSHKOSH, WI 54901 LINDA BAETEN 1112 MERRITT AVE OSHKOSH, WI 54901 CONSOLIDATED CONSTRUCTION FOR SOLUTIONS RECOVERY 4300 N RICHMOND ST APPLETON, WI 54913 KORNERSTONE RECOVERY INC 621 EVANS ST OSHKOSH, WI 54901 Page 13 E PA R K WAY AV CLEVE LAN D AV EVA N S ST BOW EN ST C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 5/3/2023 1 in = 120 ft 1 in = 0.02 mi¯621 EVANS ST City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 14 E PAR KWAY AV MERRITT AV E LINCOLN AV STERLING AV BAY ST GRAND ST MERRITT AV HUDSON AV STERLING AV BROAD ST POWER S ST MONROE ST EASTMAN ST FLUOR CT MARSTON PL FULTON AV PRATTTR WINNEBAGO AV GRAND ST S I E W ERT TR SIEWERT TR E LINCOLN AV E PAR KWAY AV CLEVELAND AV FULTON AV E IRVING AV DALE AV OXFORD AV SCHOOL AV SHAWANO AV GROV E ST EV ANS ST OAK ST EPARKW A Y A V PL EA SA N T S T GROVE ST EVANS ST BOYD ST MONROE ST MERRITT AV ROSALIA ST OAK ST OAK ST BROAD ST BROAD ST BR O A D S T WASHINGTON AV E IRVING AV HAZEL STBOWEN ST Oshkosh City Limit Oshkosh City Limit CMU CMU DR-6-PD II I I I I I-PD I-PD I-PD I-PD MR-20 MR-36-PD SR-9 TR-10 TR-10 TR-10 TR-10-PD TR-10-PD UMU UMU UMU UMU-PD C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 5/3/2023 1 in = 500 ft 1 in = 0.09 mi¯621 EVANS ST City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 15 E PA R K WAY AV CLEVE LAN D AV EVA N S ST BOW EN ST C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 5/3/2023 1 in = 100 ft 1 in = 0.02 mi¯621 EVANS ST City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 16 JUNE 27, 2023 23-311 RESOLUTION (CARRIED 7-0 LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: AWARD BID TO KONE INC. FOR ELEVATOR MODERNIZATIONS AT THE SAFETY BUILDING AND CONVENTION CENTER FOR GENERAL SERVICES ($359,500.00) INITIATED BY: PURCHASING DIVISION WHEREAS, the City of Oshkosh has heretofore advertised for bids for elevator modernizations at the Safety Building and Convention Center; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: KONE INC. 5801 S Pennsylvania Ave Cudahy, WI 53110 Total: $359,500.00 WHEREAS, this bid meets the minimum specifications and staff has reviewed the bid and recommends its acceptance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. Nos. 03221040 7214 63008 Buildings & Building Improvements- Convention Center Improvement 03231030 7214 63110 Buildings & Building Improvements- Safety Building Improvements City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Jon G. Urben, General Services Manager DATE: June 19, 2023 RE: Award Bid to KONE Inc. for Elevator Modernizations at the Safety Building and Convention Center for General Services ($359,500.00) BACKGROUND In the 2023 CIP the Common Council allocated a total of $470,000.00 for modernization updates for the elevator in the Oshkosh Convention Center (OCC) and the two elevators in the Safety Building. The current OCC elevator is a 1986 OTIS hydraulic passenger elevator that is 37 years old. The current Safety Building elevators are 1980 Dover hydraulic passenger elevators that are 43 years old. While all three elevators are currently operational, replacement parts are becoming increasingly difficult to find and any serious repairs could result in the elevators being out of commission for extended periods of time. These modernization projects will update the elevators to current code requirements and will also include various upgrades mechanical and equipment, electrical and interior cab controls, wall finishes and lighting. The City engaged Performance Elevator Consulting (PEC) for design services and project management for these modernizations. ANALYSIS Working with PEC and Facilities Maintenance staff, Purchasing prepared bid specifications for this project. The bid was advertised in the local newspaper and posted on Onvia DemandStar. Four elevator firms attended the pre-bid meeting. Bids were due June 13, 2023. The bid tab is attached. While three bids were received only two met the minimum bid requirements. Based on the bid review, it was the consensus of PEC and City staff that the low bid from our current elevator service provider met all the minimum bid requirements. The OCC modernization will take place this fall while the facility is dark for a HVAC installation project. The two Safety Building modernizations will take place at different times so as to always keep one elevator operational during the upgrades. FISCAL IMPACT The total fiscal impact of this bid is $359,500.00. With the inclusion PEC’s design fees of $24,418.00, the total fiscal impact of this project will be $383,918.00. The 2023 CIP allocated $470,000.00 for these modernizations. $113,000.00 of this bid will be charged to A/N#: 03221040 7214 63008 (Buildings & Building Improvements- Convention Center Improvement and $246,500.00 will be charged to A/N#: 03231030 7214 63110 (Buildings & Building Improvements- Safety Building Improvements. The remaining funds will be used for the electrical and life safety scopes of work necessary to complete the project. RECOMMENDATION Purchasing recommends the Common Council award this bid to KONE Inc. for $359,500.00. Respectfully Submitted, Approved: Jon G. Urben, General Services Manager John M. Fitzpatrick, Assistant City Manager BID TAB ELEVATOR MODERNIZATIONS – OSHKOSH SAFETY BUILDING AND OSHKOSH CONVENTION CENTER TUESDAY – JUNE 13, 2023 11:00 AM BIDDER PREQUAL. BID BOND BID KONE Inc 5801 S Pennsylvania Ave Cudahy WI 53110 YES YES $359,500.00 MEI Total Elevator Solutions 1936 607th Ave Mankato MN 56001 YES YES $434,273.00 JUNE 27, 2023 23-312 RESOLUTION (CARRIED____7-0___ LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: AWARD BID TO ACCESS ELEVATOR FOR PLATFORM LIFT REPLACEMENT AT THE GRAND OPERA HOUSE FOR GENERAL SERVICES ($31,971.00) INITIATED BY: PURCHASING DIVISION WHEREAS, the City of Oshkosh has heretofore advertised for bids for platform lift replacement at the Grand Opera House; and WHEREAS, upon the opening and tabulation of bids, the following is the only bid: ACCESS ELEVATOR 1995 E Norse Ave Cudahy, WI 53110 Total: $31,971.00 WHEREAS, this bid meets the minimum specifications and staff has reviewed the bid and recommends its acceptance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 03230130 6404 63100 Miscellaneous Consulting/Studies- City Facilities Studies/Audits City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Jon G. Urben, General Services Manager DATE: June 19, 2023 RE: Award Bid to Access Elevator for Platform Lift Replacement at the Grand Opera House for General Services ($31,971.00) BACKGROUND The 2023 ADA Improvement Program CIP was allocated $100,000.00 to address a variety of ADA deficiencies and replacement projects within our public buildings. One project identified in the program is the replacement of the 1986 platform wheelchair lift within the lobby of the Grand Opera House. While currently operational, at over 37 years old replacement parts are no longer available. A new platform lift will be easier to operate and will be up to date with ADA compliance. The City engaged both TR Karrels & Associates and Performance Elevator Consulting (PEC) for design services, bid specifications and project management for this replacement. To minimize costs for this project, city staff will address demolition, installation and electrical work. Grand Opera House Foundation staff have been involved with the planning, color selections and installation details of this project. The Landmarks Commission was briefed of this project at their April 12, 2023 meeting and was fully supportive of the proposed replacement. The Wisconsin Historical Society completed their review of this project and found no eligible properties of the Historic Register would be adversely affected. ANALYSIS Working with PEC, TR Karrels & Associates and Facilities Maintenance staff, Purchasing prepared bid specifications for this project. The bid was advertised in the local newspaper and posted on Onvia DemandStar. The bid was also sent to all known platform lift providers in Wisconsin. Bids were due June 16, 2023. The bid tab is attached. Based on the bid review, it was the consensus of PEC and City staff that the sole bid received met all the minimum bid requirements and was very competitive. The project is anticipated to be completed sometime yet this year, working around the Grand Opera House performance schedules. FISCAL IMPACT The fiscal impact of this bid is $31,971.00. With the inclusion of this bid and TR Karrels & Associates and PEC’s design fees of $9,264.00, the project costs to date will be $41,235.00. An additional $3,000.00 in demolition, installation and electrical costs will be incurred by city staff to complete this project bringing the total estimated fiscal impact for this project to be $44,235.00. There are sufficient funds within the ADA CIP Program for this project. This project will be charged to A/N#: 03230130 6404 63100 (Miscellaneous Consulting/Studies- City Facilities Studies/Audits). RECOMMENDATION Purchasing recommends the Common Council award this bid to Access Elevator for $31,971.00. Respectfully Submitted, Approved: Jon G. Urben, General Services Manager John M. Fitzpatrick, Assistant City Manager BID TAB GRAND OPERA HOUSE VERTICAL PLATFORM LIFT REPLACEMENT FRIDAY JUNE 16, 2023- 10:00 AM BIDDER BID BID BOND Access Elevator 1995 E Norse Ave Cudahy WI 53110 $31,971.00 YES JUNE 27, 2023 23-313 RESOLUTION (CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: AMEND 2023 CIP AND APPROVE COOPERATIVE PURCHASES OF SIX CHEVROLET SILVERADO’S FOR VARIOUS DEPARTMENTS ($285,226.00) INITIATED BY: PURCHASING DIVISION WHEREAS, the 2023 Capital Improvement Program (CIP) included an allocation for six Chevrolet Silverado’s for various departments; and WHEREAS, two of the vehicles will have costs that exceed their CIP allocation; and WHEREAS, section 12-15 of the City of Oshkosh Municipal Code provides that purchases may be done without the use of formal sealed quotations or bids pursuant to a contract with any other local, state or federal governmental unit or agency; and WHEREAS, by participating through the State of Wisconsin Sourcewell Cooperative Purchase program, staff was able to obtain a more competitive price for Chevrolet vehicles in the amount of $285,226.00; and WHEREAS, it is necessary to amend the 2023 Capital Improvement Program Budget to add additional funding for this purchase; and WHEREAS, Ewald Automotive Group holds the Sourcewell cooperative contract (#505ENT-M21-VEHICLES-02) for Chevrolet vehicles. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2023 Capital Improvements Budget, on file in the City Clerk’s Office, is hereby amended as follows: Transfer $8,000.00 from Account No. 03230430 7210 66026 to Account No. 03230430 7210 66012 JUNE 27, 2023 23-313 RESOLUTION CONT’D Transfer $2,028.08 from Account No. 03221910 7210 66030, $3,243.42 from Account No. 03221910 7210 66029, $16,501.71 from Account No 03221910 7210 66014 to Account No. 03221910 7210 66003 BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed pursuant to Section 12-15 of the Oshkosh Municipal Code to purchase six Chevrolet Silverado’s from: EWALD MOTORS OF OCONOMOWOC LLC N48 W36833 E Wisconsin Ave Oconomowoc, WI 53066 Total Bid: $285,226.00 BE IT FURTHER RESOLVED that the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same. Money for this purpose is hereby appropriated from: Acct. Nos. 03230430 7210 66012 (Motor Vehicles- 1 Ton 4WD Pickup Truck) 03221910 7210 66003 (Motor Vehicles- Pickup Truck w Liftgate) City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Jon G. Urben, General Services Manager DATE: April 2, 2023 RE: Amend 2023 CIP and Approve Cooperative Purchases of Six Chevrolet Silverado’s for Various Departments ($285,226.00) BACKGROUND The Common Council allocated funds in the 2023 CIP for the purchase of six new vehicles as noted in the table below. This memo seeks Council approval of the purchase of these vehicles pursuant to the cooperative purchase exception of our purchasing ordinance. 2023 CIP Allocation, Dept./Div. & Justification for Need Cooperative Contract Vehicle, Dealer and Cost CIP Account Number to be Charged 1 Ton 4WD Pickup - $49,000 for Water Distribution Division- replacing unit #801- 2010 ¾ ton pickup w 32,224 miles 2024 Chevy Silverado 2500HD 4WD Double Cab Pickup, Ewald Automotive Group- $48,627.00 03221810 7210 66012 (Motor Vehicles- 1 Ton 4WD Pickup Truck) 1 Ton 4WD Pickup - $47,500 for Streets Division- replacing unit #34- 2009 1 ton pickup w 62,305 miles 2024 Chevy Silverado 2500HD 4WD Double Cab Pickup w liftgate, Ewald Automotive Group- $48,627.00 03230430 7210 66012 (Motor Vehicles- 1 Ton Pickup Truck) Flatbed Pickup - $55,000 for Recycling Division- replacing unit #202- 2001 1 ton pickup w 71,580 miles 2024 Chevy Silverado 3500 4WD Regular Cab Pickup, Ewald Automotive Group- $44,121.50 03230480 7210 66012 (Motor Vehicles- Flatbed Truck) ¾ Ton 4WD Pickup - $50,000 for Cemetery Division- replacing unit #493- 2008 Ford F250 w 25,535 miles 2024 Chevy Silverado 2500HD 4WD Double Cab Pickup, Ewald Automotive Group- $47,846.00 03230650 7210 66003 (Motor Vehicles- Pickup Truck w Liftgate) 1 Ton Dump Truck - $75,000 for Cemetery Division- replacing unit #486- 2009 Chevy 3500HD 1 ton dump truck w 38,066 miles 2024 Chevy Silverado 3500HD 4WD Regular Cab Chassis, Ewald Automotive Group- $45,781.50 03230650 7210 66026 (Motor Vehicles- Single Axle Dump Truck) 4X4 Pickup Truck - $50,000 for Wastewater Division- replacing unit #970- 2012 Chevy 2500 4X4 pickup w 67,312 miles 2024 Chevy Silverado 2500HD 4WD Crew Cab, Ewald Automotive Group- $50,223.00 03221910 7210 66003 (Motor Vehicles- 4X4 Pickup Truck w Plow & Lift Gate) ANALYSIS Purchasing confirmed Ewald Automotive Group hold State of Wisconsin cooperative contract (#505ENT-M21-VEHICLES-02) for Chevrolet vehicles. By using the cooperative contracts for these vehicles the city will save a total of $42,882.00 off list price and secure these vehicles in 2024 dealer allocations, avoiding additional manufacturer delays. FISCAL IMPACT The fiscal impact of all six vehicles via the State of Wisconsin cooperative contract is $285,226.00. Two of the vehicles will have costs that exceed their CIP allocation and as such, will require amendments to the 2023 CIP. These amendments are as follows: Vehicle Amendment Action 1 Ton 4WD Pickup- Streets Division Requires estimated $8,000 to cover cooperative purchase overage and upfitting costs. Transfer $8,000 from A/N#: 03230430 7210 66026 to A/N#: 03230430 7210 66012 4X4 Pickup Truck- Wastewater Division Requires estimated $21,773.21 to cover additional upfitting costs for vehicle. Transfer $2,028.08 from 03221910 7210 66030, $3,243.42 from 03221910 7210 66029 and $16,501.71 from 03221910 7210 66014 to 03221910 7210 66003. RECOMMENDATION Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code, and because the total of these cooperative purchases will exceed $75,000, staff recommends the Common Council approve these purchases and the 2023 CIP amendments noted above. If you have any questions on these purchases, please contact me. Respectfully Submitted, Jon G. Urben, General Services Manager John M. Fitzpatrick, Assistant City Manager JUNE 27, 2023 23-314 RESOLUTION (CARRIED__7-0____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE SPECIAL EVENT / PEACE LUTHERAN CHURCH / UTILIZE SOUTH PARK FOR THE PARK DANCE / JULY 7, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Peace Lutheran Church (Heather Miller) to utilize South Park (Shelter 1) on Friday, July 7, 2023 from 9:00 a.m. to 11:59 p.m. (event time 5:00 p.m. to 11:00 p.m.) for the Park Dance in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the event during any period of emergency order or declaration prohibiting such event. Approval of this event shall not be interpreted to supersede any emergency order or declaration applicable to such event and all events shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None JUNE 27, 2023 23-315 RESOLUTION (CARRIED__7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE SPECIAL EVENT / OSHKOSH ELKS LODGE #292 / UTILIZE RAINBOW MEMORIAL PARK FOR THE 33rd ANNUAL OSHKOSH ELKS SHEEPSHEAD FISHING TOURNAMENT, JULY 15, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Oshkosh Elks Lodge #292 (Jason Ellis) to utilize Rainbow Memorial Park on Saturday, July 15, 2023 from 5:00 a.m. to 7:00 p.m. (actual event time 7:00 a.m. to 5:00 p.m.) for the 33rd Annual Oshkosh Elks Sheepshead Fishing Tournament in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the event during any period of emergency order or declaration prohibiting such event. Approval of this event shall not be interpreted to supersede any emergency order or declaration applicable to such event and all events shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None JUNE 27, 2023 23-316 RESOLUTION (CARRIED__7-0_____LOST_______LAID OVER_______WITHDRAWN______) PURPOSE: APPROVE SPECIAL EVENT / WINNEBAGO COUNTY FAIR ASSOCIATION / TO HOLD THE WINNEBAGO COUNTY FAIR AT SUNNYVIEW EXPOSITION CENTER, AUGUST 2 THROUGH 6, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Winnebago County Fair Association (Michael Domke) to hold the Winnebago County Fair at Sunnyview Exposition Center Wednesday, August 2 through Sunday, August 6, 2023 (actual events times: Wednesday, August 2 from 9:00 a.m. to 11:00 p.m., Thursday, August 3 from 9:00 a.m. to midnight; and Friday, August 4, and Saturday, August 5 from 9:00 a.m. to 11:59 p.m. and Sunday, August 6 from 9:00 a.m. to 6:00 p.m.), in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. An exception to the provisions of 4-24(D)(2)of the City of Oshkosh Municipal Code is granted to allow amplified sound until 11:00 p.m. on Wednesday, August 2 and Thursday, August 3 and until 11:59 p.m. on Friday, August 4 and Saturday, August 5 B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the event during any period of emergency order or declaration prohibiting such event. Approval of this event shall not be interpreted to supersede any emergency order or declaration applicable to such event and all events shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. JUNE 27, 2023 23-316 RESOLUTION CON’T Cost Estimates for Extraordinary Services Fire Department Inspection $134.24 (preliminary estimate includes fire inspection) Staffing $2,021.63 (preliminary estimate includes 12.5 hrs. of paramedic services) Equipment/Vehicle $520 (preliminary estimate includes 12.5 dedicated hrs. of ambulance) JUNE 27, 2023 23-317 RESOLUTION (CARRIED__7-0____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE SPECIAL EVENT / WISYS / UTILIZE CARL STEIGER PARK TO HOST THE WISYS SPARK SYMPOSIUM, AUGUST 7, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to the WiSys (Alicia Schiff) to utilize Carl Steiger Park on Monday, August 7, 2023 from 8:00 a.m. to 8:00 p.m. for the WiSys SPARK Symposium in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the event during any period of emergency order or declaration prohibiting such event. Approval of this event shall not be interpreted to supersede any emergency order or declaration applicable to such event and all events shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None JUNE 27, 2023 23-318 RESOLUTION (CARRIED__7-0____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE BLOCK PARTY REQUEST / WINNEBAGO COUNTY / UTILIZE OTTER AVENUE FOR A RENAMING OF THE BUILDING AT 112 OTTER AVE, JUNE 30, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Winnebago County to utilize Otter Street for a renaming of the building at 112 Otter Ave. on Friday, June 30, 2023 from 10:55 a.m. to 11:45 a.m. in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for e xtraordinary services. Approval of this request shall not be interpreted as approval to conduct the block party during any period of emergency order or declaration prohibiting such event. Approval of this block party shall not be interpreted to supersede any emergency order or declaration applicable to such block parties and all block parties shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None JUNE 27, 2023 23-319 RESOLUTION (CARRIED_7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE NATIONAL NIGHT OUT BLOCK PARTY REQUEST / MISTY BRAUN / UTILIZE DALE AVENUE TO HOLD THEIR NEIGHBORHOOD BLOCK PARTY, AUGUST 1, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Misty Braun to utilize Dale Avenue between Mt. Vernon Street and Grand Street on Tuesday, August 1, 2023, from 4:00 p.m. to 8:00 p.m. to hold their neighborhood block party in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the block party during any period of emergency order or declaration prohibiting such event. Approval of this block party shall not be interpreted to supersede any emergency order or declaration applicable to such block parties and all block parties shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None JUNE 27, 2023 23-320 RESOLUTION (CARRIED_7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE NATIONAL NIGHT OUT BLOCK PARTY / JOSEPH BUTLER SR / UTILIZE EVANS STREET TO HOLD A NEIGHBORHOOD BLOCK PARTY, AUGUST 1, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Joseph Butler Sr. to utilize Evans Street between Greenwood Court and Mallard Avenue on Tuesday, August 1, 2023, from 3:00 p.m. to 9:00 p.m. for their neighborhood block party in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the block party during any period of emergency order or declaration prohibiting such event. Approval of this block party shall not be interpreted to supersede any emergency order or declaration applicable to such block parties and all block parties shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None JUNE 27, 2023 23-321 RESOLUTION (CARRIED_7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE NATIONAL NIGHT OUT BLOCK PARTY / ANN RESOP / UTILIZE WEST BENT AVENUE TO HOLD A NEIGHBORHOOD BLOCK PARTY / AUGUST 1, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Ann Resop to utilize West Bent Avenue between Sheridan Street and Algoma Boulevard on Tuesday, August 1, 2023, from 5:00 p.m. to 7:00 p.m. for their neighborhood block party in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the block party during any period of emergency order or declaration prohibiting such event. Approval of this block party shall not be interpreted to supersede any emergency order or declaration applicable to such block parties and all block parties shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None JUNE 27, 2023 23-322 RESOLUTION (CARRIED__7-0____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE NATIONAL NIGHT OUT BLOCK PARTY / FIRST ENGLISH LUTHERAN CHURCH / UTILIZE MINNESOTA AVENUE TO HOLD A NEIGHBORHOOD BLOCK PARTY, AUGUST 1, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to First English Lutheran Church to utilize Minnesota Avenue between W 10th Avenue and W 11th Avenue on Tuesday, August 1, 2023, from 4:00 p.m. to 8:00 p.m. for their neighborhood block party in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the block party during any period of emergency order or declaration prohibiting such event. Approval of this block party shall not be interpreted to supersede any emergency order or declaration applicable to such block parties and all block parties shall remain subject to all applicable ordina nces, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None JUNE 27, 2023 23-323 RESOLUTION (CARRIED_7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE NATIONAL NIGHT OUT BLOCK PARTY / MICHELLE RONDINELLI / UTILIZE PLUMMER STREET TO HOLD A NEIGHBORHOOD BLOCK PARTY, AUGUST 1, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Michelle Rondinelli to utilize Plummer Street between South Park Avenue and Florida Avenue on Tuesday, August 1, 2023, from 5:00 p.m. to 7:00 p.m. for their neighborhood block party in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the block party during any period of emergency order or declaration prohibiting such event. Approval of this block party shall not be interpreted to supersede any emergency order or declaration applicable to such block parties and all block parties shall remain sub ject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None JUNE 27, 2023 23-324 RESOLUTION (CARRIED_7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE NATIONAL NIGHT OUT BLOCK PARTY / AMBER WOLLER / UTILIZE EICHSTADT ROAD TO HOLD A NEIGHBORHOOD BLOCK PARTY, AUGUST 1, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Amber Woller to utilize Eichstadt Road between Christian Drive and Freedom Avenue on Tuesday, August 1, 2023, from 5:00 p.m. to 7:00 p.m. for their neighborhood block party in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the block party during any period of emergency order or declaration prohibiting such event. Approval of this block party shall not be interpreted to supersede any emergency order or declaration applicable to such block parties and all block parties shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None JUNE 27, 2023 23-325 RESOLUTION (CARRIED_7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE NATIONAL NIGHT OUT BLOCK PARTY / STEPHANIE WILD / UTILIZE GRACELAND DRIVE TO HOLD A NEIGHBORHOOD BLOCK PARTY, AUGUST 1, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Stephanie Wild to utilize Graceland Drive between Hennessy Street and Abby Avenue on Tuesday, August 1, 2023, from 5:00 p.m. to 7:00 p.m. for their neighborhood block party in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the block party during any period of emergency order or declaration prohibiting such event. Approval of this block party shall not be interpreted to supersede any emergency order or declaration applicable to such block parties and all block parties shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None JUNE 27, 2023 23-326 RESOLUTION (CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE SPECIAL CLASS “B” LICENSE INITIATED BY: CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police and Fire Chief, or their respective designees, and a representative of the Winnebago County Health Department have recommended that the following licenses be granted or conditionally granted as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees, or by a representative of the Winnebago County Health Department; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: JUNE 27, 2023 23-326 RESOLUTION continued SPECIAL CLASS “B” LICENSE ORGANIZATION & PERSON IN CHARGE DATE, TIME & LOCATION: Experimental Aircraft Association, Inc. July 22, 2023 – 1:00 p.m. –9:00 p.m. July 25, 2023 – 1:00 p.m. – 9:00 p.m. July 23, 2023 – 1:00 p.m. – 9:00 p.m. July 26, 2023 – 1:00 p.m. – 10:00 p.m. July 24, 2023 – 1:00 p.m. – 9:00 p.m. July 27, 2023 – 1:00 p.m. – 9:00 p.m. July 28, 2023 – 1:00 p.m. – 9:00 p.m. July 29, 2023 – 1:00 p.m. – 10:00 p.m. Person in Charge: Christopher Farrell Event Name: EAA 2600 Wittman Road, Oshkosh, WI Winnebago County Fair Association August 1, 2023 – 12:00 p.m. –12:00 p.m. August 5, 2023 – 9:00 a.m. – 1:30 a.m. August 2, 2023 – 10:00 a.m. – 12:00 p.m. August 6, 2023 – 10:00 a.m. – 6:00 p.m. August 3, 2023 – 10:00 a.m. – 12:00 p.m. August 4, 2023 – 10:00 a.m. – 1:30 a.m. Person in Charge: Michael Domke Event Name: Winnebago County Fair 500 E. Cty Rd Y, Oshkosh, WI Winnebago County Fair Association August 13, 2023 – 3:00 p.m. – 12:00 p.m. August 18, 2023 – 3:00 p.m. – 12:00 p.m. Person in Charge: Michael Domke Event Name: PGI 500 E. Cty Rd Y, Oshkosh, WI Oshkosh Elks Lodge 292 July 15, 2023 12:00 p.m. – 6:00 p.m. Person in Charge: Jason Ellis Event Name: Elks Sheepshead Tournament Rainbow Park, Oshkosh, WI Oshkosh Rugby Football Club July 15, 2023 9:00 a.m. – 5:00 p.m. Person in Charge: Michael Good Event Name: Pigfest Winnebago Co. Park Rugby Field JUNE 27, 2023 23-327 RESOLUTION (CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE TAXI CAB LICENSE INITIATED BY: CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police and Fire Chief, or their respective designees, have recommended that the following licenses be granted or conditionally granted as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: TAXI-CAB LICENSE (EXPIRES JUNE 30, 2024) CITY CAB (9 Vehicles) CALL A CAB (5 Vehicles) JUNE 27, 2023 23-328 RESOLUTION (CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE CLASS “B” FERMENTED MALT BEVERAGE LICENSE TRANSFER INITIATED BY: CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed to transfer the license from Blades & Boards LLC to 608 Axe Throwing, LLC; and WHEREAS, the Chief of Police and Fire Chief, or their respective designees, and a representative of the Winnebago County Health Department have recommended that the following licenses be granted as noted in their report to the City Clerk; and NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: CLASS “B” FERMENTED MALT BEVERAGE (JULY 1, 2023 – JUNE 30, 2024) NAME AND ADDRESS: LOCATION OF PREMISES: 608 AXE THROWING……...…….….……………………………………….2283 WI-44, Oshkosh Agent: David Williamson, 1619 Broadway, Wisconsin Dells, WI JUNE 27, 2023 23-329 RESOLUTION (CARRIED____7-0____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE AMENDMENT TO PREMISES DESCRIPTION INITIATED BY: CITY CLERK WHEREAS, an application to amend the premises description for an existing license and all required documentation for a license has been submitted, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the current owner has amended the premises description to include “entire building, patio and surrounding grounds”. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following application amendment be granted; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license. ATTACHED EXHIBIT A JUNE 27, 2023 23-330 RESOLUTION (CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE CLASS “B” FERMENTED MALT BEVERAGE (renewal) INITIATED BY: CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police and Fire Chief, or their respective designees, and a representative of the Winnebago County Health Department have recommended that the following licenses be granted or conditionally granted as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees, or by a representative of the Winnebago County Health Department; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: CLASS “B” FERMENTED MALT BEVERAGE (JULY 1, 2023 – JUNE 30, 2024) NAME AND ADDRESS: LOCATION OF PREMISES: A CROSSROADS CHANCE…..…….….……………………………..800 Oregon Street, Oshkosh Agent: Nicole Wright, 247 Berlin Street, Berlin, WI JUNE 27, 2023 23-331 RESOLUTION (CARRIED 7-0 LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: APPROVE APPOINTMENT TO THE FOLLOWING BOARDS AND COMMISSIONS: ADVISORY PARKS BOARD INITIATED BY: MAYOR Matt Mugerauer BE IT RESOLVED by the Common Council of the City of Oshkosh that the appointment to the various boards are made by Mayor Matt Mugerauer, as attached hereto, and are hereby approved. Date: June 21, 2023 From: Matt Mugerauer, Mayor Listed below are the appointments, to be made by the City Council at the June 27, 2023, Common Council Meeting, to the city’s boards, commissions, committees, and authorities. ADVISORY PARK BOARD  Devon Hudak - Full Seat to Alternate JUNE 26, 2023 23-332 ORDINANCE FIRST READING (CARRIED_______LOST_______LAID OVER_______WITHDRAWN_______) PURPOSE: AMEND VARIOUS SECTIONS OF CHAPTER 30 ZONING ORDINANCE PERTAINING TO PROJECTING SIGNS INITIATED BY: COMMUNITY DEVELOPMENT PLAN COMMISSION RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING VARIOUS SECTIONS OF THE ZONING ORDINANCE TO IMPROVE IMPLEMENTATION OF THE ORDINANCE WHICH BECAME EFFECTIVE JANUARY 1, 2017 PERTAINING TO PROJECTING SIGNS The Common Council of the City of Oshkosh do ordain as follows: SECTION 1. That Section 30-271(B)(3)(c) create Section (vi) to include “blade signs” and describe as located near the ground floor, typically hanging below awnings or canopies, and intended to provide information to pedestrians on the sidewalk. SECTION 2. That Section 30-271(B)(3)(c) create Section (vii) to specify that blade signs are allowed in addition to the total permitted wall signage for a given site, each business is permitted one (1) blade sign with a maximum area of 2 sq. ft. SECTION 3. That Section 30-271(B)(3)(c) renumber existing Section (vi) to Section (viii). SECTION 4. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #23-332 AMEND VARIOUS SECTIONS OF CHAPTER 30 ZONING ORDINANCE PERTAINING TO PROJECTING SIGNS on July 11, 2023. The Ordinance updates provisions to improve implementation of the Zoning Ordinance pertaining to projecting signs. The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and on the City's website at www.ci.oshkosh.wi.us. Clerk's JUNE 26, 2023 23-332 ORDINANCE FIRST READING CONTD phone: (920) 236-5011. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Mark Lyons, Planning Services Manager DATE: June 22, 2023 RE: Approve Text Amendments to the Zoning Ordinance Related to Projecting Signs BACKGROUND The City of Oshkosh Department of Community Development requests review and approval of amendments to the Oshkosh Zoning Ordinance. The City of Oshkosh adopted a new zoning ordinance which went into effect on January 1, 2017. Since the adoption of the ordina nce, City staff has noticed code sections that should be modified following further examination and discussion with the public, City staff, and developers. Planning staff has recently received requests for allowing blade signs in addition to the currently allowed wall signage, specifically for businesses in the Central City. This may be a result of the Rodger Brooks study conducted by Discover Oshkosh. In an effort to accommodate these pedestrian-oriented businesses, revisions are being proposed to the zoning ordinance. ANALYSIS Staff proposes amendments to the following Zoning Ordinance code section: Section 30-271 (B)(3)(c) regarding Projecting Signs Create Section (vi) to include “blade signs” and describe as located near the ground floor, typically hanging below awnings or canopies, and intended to provide information to pedestrians on the sidewalk. Create Section (vii) to specify that blade signs are allowed in addition to the total permitted wall signage for a given site, each business is permitted one (1) blade sign with a maximum area of 2 sq. ft. Renumber existing Section (vi) to Section (viii). These amendments are intended to allow an additional 2 sq. ft. blade sign for businesses in buildings that are already at the maximum wall signage area, as often seen for buildings in the downtown area with relatively narrow storefronts. This will provide businesses the ability to display a pedestrian-oriented projecting sign. All projecting/blade signs that extend over the public right-of-way must be approved by the Department of Public Works through an encroachment agreement. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us RECOMMENDATION The Plan Commission recommended approval of the Text Amendments to the Zoning Ordinance with findings and conditions on June 20, 2023. Please see the attached staff report and meeting minutes for more information. Respectfully Submitted, Approved: Mark Lyons John Fitzpatrick Planning Services Manager Assistant City Manager/Director of Administrative Services PLAN COMMISSION STAFF REPORT ITEM: PUBLIC HEARING: TEXT AMENDMENTS TO THE ZONING ORDINANCE RELATED TO PROJECTING SIGNS Plan Commission meeting of June 20, 2023. GENERAL INFORMATION Applicant: Department of Community Development Actions Requested: The City of Oshkosh Department of Community Development requests review and approval of amendments to the Oshkosh Zoning Ordinance. Applicable Ordinance Provisions: Section 30-380 of the Zoning Ordinance establishes the ability of the Common Council, on its own motion or on petition after first submitting the proposal to the City Plan Commission, to amend, supplement or change Zoning District boundaries or regulations of the Zoning Ordinance. BACKGROUND INFORMATION The City of Oshkosh adopted a new zoning ordinance which went into effect on January 1, 2017. Since the adoption of the ordinance, staff has noticed code sections that should be modified following further examination and discussion with the public, City staff, and developers. Planning staff has recently received requests for allowing blade signs in addition to the currently allowed wall signage, specifically for businesses in the Central City. In an effort to accommodate these pedestrian-oriented businesses, revisions are being proposed to the zoning ordinance. ANALYSIS Staff proposes amendments to the following Zoning Ordinance code section: Section 30-271 (B)(3)(c) regarding Projecting Signs Create Section (vi) to include “blade signs” and describe as located near the ground floor, typically hanging below awnings or canopies, and intended to provide information to pedestrians on the sidewalk. Create Section (vii) to specify that blade signs are allowed in addition to the total permitted wall signage for a given site, each business is permitted one (1) blade sign with a maximum area of 2 sq. ft. Renumber existing Section (vi) to Section (viii). Item V - Text Amendments-Zoning Ordinance 2 These amendments are intended to allow an additional 2 sq. ft. blade sign for businesses in buildings that are already at the maximum wall signage area, as often seen for buildings in the downtown area with relatively narrow storefronts. This will provide businesses the ability to display a pedestrian-oriented projecting sign. All projecting/blade signs that extend over the public right-of-way must be approved by the Department of Public Works through an encroachment agreement. RECOMMENDATION Staff recommends that the Plan Commission recommend approval of the proposed amendments to the Oshkosh Zoning Ordinance. (c) Projecting Sign. A sign mounted at any angle other than parallel to the wall on which it is mounted and/or extends more than 18 inches from the wall. (i) Projecting Signs shall clear sidewalks by at least 8 feet, as measured from the grade immediately below the sign. (ii) Projecting Signs shall project no more than 4 feet beyond the structure to which they are mounted or no closer than 3 feet from an established curb line, whichever is less. (iii) No Projecting Sign shall extend above the topmost edge of an exterior wall. (iv) The top of the Projecting Sign shall not be installed above the window sill of the second story or 18 feet, whichever is less. (aa) Exception: The sign may be raised to within 18 inches of the window sill if it is determined that the sign cannot reasonably be placed within the sign band area. (v) Projecting Signs shall not be placed within 15 feet of another Projecting Sign. If the 15-foot separation cannot be maintained, the City may permit a lesser distance to obtain the maximum separation distance. Item V - Text Amendments-Zoning Ordinance 3 (vi) This sign category includes “blade signs”, which are located near the ground floor, typically hanging below awnings or canopies, and intended to provide information to pedestrians on the sidewalk. (vii) In addition to the total permitted wall signage for a given site, each business is permitted one (1) blade sign with a maximum area of 2 square feet. (viii) Permitted sign lighting: external and internal character/cabinet The Plan Commission recommended approval of the amendments to the zoning ordinance on June 20, 2023. The following is their discussion on the item. Staff report accepted as part of the record. The City of Oshkosh Department of Community Development requests review and approval of amendments to the Oshkosh Zoning Ordinance. Mr. Slusarek presented the item. The City of Oshkosh adopted a new zoning ordinance which went into effect on January 1, 2017. Since the adoption of the ordinance, staff has noticed code sections that should be modified following further examination and discussion with the public, City staff, and developers. Planning staff has recently received requests for allowing blade signs in addition to the currently allowed wall signage, specifically for businesses in the Central City. In an effort to accommodate these pedestrian-oriented businesses, revisions are being proposed to the zoning ordinance. Staff recommends approval with the findings and conditions as stated in the staff report. Mr. Perry opened up technical questions to staff. Mr. Kiefer asked for examples on blade signs. Mr. Lyons said that Wagner’s Market and Elsewhere Coffee have blade signs that stick out from the building with their logos. A lot of the businesses downtown have a lot signage that predates the 2017 ordinance change. That means their allotted signage is already maxed out. This amendment allows more blade signage even if maxed out. Ms. Propp asked if this was allowed just in downtown. Mr. Lyons said that it will probably be used downtown since they are intended for pedestrians, but there would not be able any negatives to other businesses using them. Council Member Esslinger said that when he was in council previously and had a suggestion to allow projecting signs. In the earlier years, downtown had beautiful signage and this is a step towards that again. He’s wondering if the criteria changes the square footage allotment for signs and how did staff come up with the criteria. Item V - Text Amendments-Zoning Ordinance 4 Mr. Lyons said this still allows anyone to do a normal projecting sign, which are the larger signs, and those are still considered a part of the regular sign code for square footage. This is more in the realm of what is done for pedestrian orientated signs. Two square feet is in the realm of what is appropriate for pedestrians to be able to identify the business. Council Member Esslinger asked if projecting signs and blade signs are two different types of signage. Mr. Lyons said that is correct. This text amendment will separate them out and making a special category for blade signs. Council Member Esslinger asked if the Grand Opera House sign is something that is allowed per the code, if someone on Main St wanted that sign, would that be permitted. Mr. Lyons said that the Grand Opera House sign was something that came through Plan Commission and Council to get approved. Council Member Esslinger asked what the maximum allowed sign is. Mr. Slusarek said that it depends on square footage. If someone has a 25 sq foot frontage, someone could have a 25-foot sign and a projecting sign as well. Mr. Kiefer asked if the small white sign at Wagner’s Market is an example of a blade sign. Mr. Lyons said that is correct. Ms. Davey asked if the 2 sq feet of blade signage allows for different dimensions to get to the 2 sq feet. Mr. Slusarek said it cannot project more than four feet from the structure. Mr. Lyons said that this will create an equal opportunity for the downtown businesses to be able to use a blade sign if they want to. Mr. Perry asked for any public comments and asked if the applicant wanted to make any statements. Mr. Perry closed public comments and asked if the applicant wanted to make any closing statements. There were no closing statements from the applicant. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Kiefer. Item V - Text Amendments-Zoning Ordinance 5 Mr. Perry asked if there was any discussion on the motion. Motion carried 7-0. Ex a m p l e B l a d e s i g n JUNE 27, 2023 23-333 ORDINANCE FIRST READING (CARRIED______ LOST_______ LAID OVER_______ WITHDRAWN_______) PURPOSE: AMEND SECTIONS 13-10 AND 7-13 AND CREATE SECTION 7-13.1 OF THE CITY MUNICIPAL CODE PERTAINING TO BUILDING PLAN SUBMISSIONS AND REVIEWS AND TO AUTHORIZE DELEGATION OF COMMERCIAL PLAN REVIEWS TO THIRD- PARTY CONTRACTORS INITIATED BY: CITY ADMINISTRATION A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING THE CITY’S MUNICIPAL CODE TO AUTHORIZE THE DELEGATION OF COMMERICAL PLAN REVIEWS TO THIRD-PARTY CONTRACTORS, TO ALLOW FOR ELECTRONIC SUBMISSION OF BUILDING PLAN DOCUMENTS, AND TO REFLECT CURRENT STATE LAW REGARDING BUILDING PLAN SUBMISSION. WHEREAS, the City of Oshkosh is a Certified Municipality by the Wisconsin Department of Safety and Professional Services (“DSPS”), which allows the City to do building plan review and inspections of all size buildings instead of DSPS. WHEREAS, the City of Oshkosh is permitted to delegate its commercial plan reviews to third-party contractors. WHEREAS, the City would like to allow for delegation of its commercial plan review to third-party contractors. WHEREAS, in the process of updating its municipal code to allow for third-party delegation, the City also undertook some general ordinance clean-up to provide for electronic submission of documents and to reflect current state law regarding building plan submission. The Common Council of the City of Oshkosh do ordain as follows: JUNE 27, 2023 23-333 ORDINANCE FIRST READING CONT’D SECTION 1. That Section 13-10 and 7-13 of the City of Oshkosh Municipal Code are hereby amended to read as shown on the attachment to this ordinance. SECTION 2. That Section 7-13.1 of the City of Oshkosh Municipal Code is hereby created to read as shown on the attachment to this ordinance. SECTION 3. This ordinance shall be in full force and effect from and after its passage, and publication. SECTION 4. Publication Notice Please take notice that the City of Oshkosh enacted ordinance #23-XXX AMEND SECTIONS 13-10 AND 7-13 AND CREATE SECTION 7-13.1 OF THE CITY MUNICIPAL CODE PERTAINING TO BUILDING PLAN SUBMISSIONS AND REVIEWS AND TO AUTHORIZE DELEGATION OF COMMERCIAL PLAN REVIEWS TO THIRD-PARTY CONTRACTORS (A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING THE CITY’S MUNICIPAL CODE TO AUTHORIZE THE DELEGATION OF COMMERICAL PLAN REVIEWS TO THIRD-PARTY CONTRACTORS, TO ALLOW FOR ELECTRONIC SUBMISSION OF BUILDING PLAN DOCUMENTS, AND TO REFLECT CURRENT STATE LAW REGARDING BUILDING PLAN SUBMISSION) on July 11, 2023. The ordinance authorizes the City to delegate commercial building plan review to a third- party contractor. The ordinance also provides for the electronic submission of building plans, which is consistent with current practice. Finally, the ordinance provides for some general clean-up and adoption of state law regarding building plan submissions. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City’s website at www.ci.oshkosh.wi.us. Clerk’s phone: 920/236-5011. SECTION 7-13 BUILDING PLANS TO BE SUBMITTED (A) With such application there shall be submitted a complete set of plans and specifications, including a site plan showing the location of the proposed building with respect to adjoining streets, alleys, lot lines and buildings. All plans shall be drawn to a scale of not less than one-eighth (1/8) inch per foot. All distances shall be accurately figured. Drawings that do not show all necessary details to enable the Inspection Services Division to intelligently inspect the same shall be rejected. (B) All plans and specifications shall be submitted electronically. However, in some circumstances, upon prior request and approval of the Inspections Services Division, applicants may submit plans and specifications in paper form. (C) The Inspection Services Division or its authorized representative shall collect a fee for the examination of plans and specifications. All fees for these services will be listed on the inspection fee schedule and will be established by resolution of Common Council. See Section 7-17. Plan approval shall be withheld if all fees are not paid. SECTION 7-13.1 COMMERCIAL BUILDING PLAN REVIEW (A) Certified Municipality Status The City is a Certified Municipality as described in SPS 361.60 and SPS 382 of the Wisconsin Administrative Code and the City shall assume the following responsibilities for the Department of Safety and Professional Services (“DSPS”): (1) Provide inspections of commercial buildings. (2) Provide plan examination of commercial buildings with certified commercial building inspectors. (B) Delegation of Commercial Plan Review Examination The Inspection Services Division shall be authorized to delegate functions related to commercial plan reviews to third-party contractors. Further, the Inspection Services Division may decline to perform the commercial plan review for a specific project or types of projects, or components thereof, in which case plans and specifications shall be submitted directly to DSPS for review and approval. (C) Commercial Building Plan Required A commercial building plan submission shall be required as stated in SPS 361, which includes submission of commercial building plans for any of the following unless otherwise exempted by State law: (1) A new building or structure (2) An addition to a building, structure, or building system such as fire alarm, sprinkler, plumbing, or HVAC system. (3) An alteration of a building space, element or structure. Including alteration of an existing fire alarm system, fire sprinkler system, plumbing system, HVAC system or replacement of equipment or fixtures within those systems. (D) Commercial Building Plan Submission In addition to the requirements listed in Section 17-12 and 17-13, all commercial building plan submissions shall include a building permit application, building plans and calculations (signed and sealed per SPS 361.31 or SPS 382 as appropriate), specifications, and required component and system plans. SECTION 13-10 THIRD PARTY INSPECTIONS AND REPORTING SYSTEMS (A) INSPECTIONS AND MAINTENANCE REQUIRED …. (3) Testing of all backflow prevention assemblies installed and maintained per NFPA-25 and SPS 382. SECTION 7-13 BUILDING PLANS TO BE SUBMITTED (A) With such application there shall be submitted two a complete sets of plans and specifications, including a plot site plan showing the location of the proposed building with respect to adjoining streets, alleys, lot lines and buildings. All plans shall be drawn to a scale of not less than one-eighth (1/8) inch per foot. on paper in ink, or by some process that will not fade or obliterate. All distances shall be accurately figured. Drawings that do not show all necessary details to enable the Inspection Services Division to intelligently inspect the same shall be rejected. (B) All plans and specifications shall be submitted in duplicate; one set shall be returned after approval as hereinafter provided; the other set shall remain on file in the office of the Inspection Services Divisionelectronically. However, in some circumstances, upon prior request and approval of the Inspections Services Division, applicants may submit plans and specifications in paper form. (B)(C) The Inspection Services Division or its authorized representative shall collect a fee for the examination of plans for new one or two family dwellings, all one-story additions, or alterations to existing one or two family dwellings, and on site construction of additions to recreational vehicles and mobile homes, and for all additions or alterations larger than one-story to existing one or two family dwellingsand specifications. All fees for these services will be listed on the inspection fee schedule and will be established by resolution of Common Council. See Section 7-17. Plan approval shall be withheld if all fees are not paid.. In accordance with Wisconsin Statutes 101.12(3) and an agreement executed by and between the City of Oshkosh and the State of Wisconsin Department of Safety and Professional Services, the Inspection Services Division may examine essential drawings, calculations and specifications for buildings and structures as described in SPS 361.30. The Department of Safety and Professional Services shall determine and certify the Division staff’s competency to examine said drawings, calculations and specifications. The Division of Inspection Services shall collect fees for examination of said plans for deposit in the City Treasury. The fee collected shall be the same as would apply if the examination were made by the Department of Safety and Professional Services in accordance with the State Fee Schedules adopted by the Wisconsin Administrative Code, Chapter SPS 302 (Fee Schedules.) (1) A processing fee shall be assessed for the return of each application for petroleum product storage tanks systems, its components and removals thereof. (2) Where Section SPS 369.10, does not establish a plan examination fee, the Chief Building Inspector shall collect fees for the following: Commented [VA1]: Subsection A and B were revised to reflect that building plans will be submitted electronically, which is the current practice. Commented [VA2]: The modification to Subsection C allows third-party contractors, as authorized representatives, to collect the examination fee directly. Commented [VA3]: This subsection (which dealt with the City’s ability to examine building plans and submissions for DSPS) has been deleted from 7-13 and largely incorporated in the new ordinance 7-13.1 Commercial Building Plan Review below.  Flammable Liquid Tank System, Combustible Liquid Tank System, or Component Parts of Tank System (under 5,000 gallon capacity)  Liquid Petroleum Gas, Natural Gas or Compressed Natural Gas (under 125 gallon water capacity tank) All fees for these services will be listed on the inspection fee schedule and will be established by resolut SECTION 7-13.1 COMMERCIAL BUILDING PLAN REVIEW (A) Certified Municipality Status The City is a Certified Municipality as described in SPS 361.60 and SPS 382 of the Wisconsin Administrative Code and the City shall assume the following responsibilities for the Department of Safety and Professional Services (“DSPS”): (1) Provide inspections of commercial buildings. (2) Provide plan examination of commercial buildings with certified commercial building inspectors. (B) Delegation of Commercial Plan Review Examination The Inspection Services Division shall be authorized to delegate functions related to commercial plan reviews to third-party contractors. Further, the Inspection Services Division may decline to perform the commercial plan review for a specific project or types of projects, or components thereof, in which case plans and specifications shall be submitted directly to DSPS for review and approval. (C) Commercial Building Plan Required A commercial building plan submission shall be required as stated in SPS 361, which includes submission of commercial building plans for any of the following unless otherwise exempted by State law: (1) A new building or structure (2) An addition to a building, structure, or building system such as fire alarm, sprinkler, plumbing, or HVAC system. (3) An alteration of a building space, element or structure. Including alteration of an existing fire alarm system, fire sprinkler system, plumbing system, HVAC system or replacement of equipment or fixtures within those systems. (D) Commercial Building Plan Submission In addition to the requirements listed in Section 17-12 and 17-13, all commercial building Commented [VA4]: Section A clarifies that the City is a Certified Municipality by DSPS. Commented [VA5]: Section B authorizes the City to delegate functions related to commercial plan reviews to third-party contractors. Commented [VA6]: Subsection C and D outline when a commercial building plan is required and what must be in the submission. This language aligns with the requirements of state law and current practice. plan submissions shall include a building permit application, building plans and calculations (signed and sealed per SPS 361.31 or SPS 382 as appropriate), specifications, and required component and system plans. SECTION 13-10 THIRD PARTY INSPECTIONS AND REPORTING SYSTEMS (A) INSPECTIONS AND MAINTENANCE REQUIRED …. (3) Testing of all backflow prevention assemblies installed and maintained per NFPA-25 and SPS 382. Commented [VA7]: The current third-party the City uses to assist with commercial building plans can assist with review of building and heating plans, but does not have the ability to assist with review of fire alarm and fire suppression systems. It is anticipated that a future third party contractor may be able to provide fire alarm and fire suppression review. As a result, this ordinance is revised to incorporate state code to allow for future fire alarm and fire suppression review. JUNE 27, 2023 23-334 ORDINANCE FIRST READING (CARRIED_7-0_____ LOST_______ LAID OVER_______ WITHDRAWN_______) PURPOSE: AMEND VARIOUS SECTIONS OF CHAPTER 2 OF THE CITY MUNICIPAL CODE PERTAINING TO THE OSHKOSH PUBLIC MUSEUM, PUBLIC ARTS AND BEAUTIFICATION COMMITTEE AND LANDMARKS COMMISSION TO CREATE A CONSOLIDATED MUSEUM, ARTS AND CULTURE BOARD AND ASSIGN THE DIRECTOR OF THE PUBLIC MUSEUM AS THE SECRETARY FOR THE LANDMARKS COMMISSION INITIATED BY: CITY ADMINISTRATION A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 2-35 OF THE CITY MUNICIPAL CODE PERTAINING TO THE DEPARTMENT OF THE OSHKOSH PUBLIC MUSEUM TO AMEND THE DUTIES OF THE DIRECTOR OF THE PUBLIC MUSEUM; REPEALING SECTION 2-47 OF THE CITY MUNICIPAL CODE PERTAINING TO PUBLIC ARTS AND BEAUTIFICATION COMMITTEE TO COMBINE WITH THE DUTIES OF THE RECREATED MUSEUM, ARTS AND CULTURE BOARD; AMENDING 2-48 OF THE CITY MUNICIPAL CODE PERTAINING TO THE LANDMARKS COMMISSION TO ASSIGN THE DIRECTOR OF THE PUBLIC MUSEUM AS THE SECRETARY FOR THE COMMISSION, AND REPEALING AND RECREATING 2-54 OF THE CITY MUNICIPAL CODE PERTAINING TO THE PUBLIC MUSEUM BOARD TO CREATE A MUSEUM, ARTS AND CULTURE BOARD WHEREAS, the Common Council has reviewed the various boards and commissions established for the City and directed staff to proceed with implementation of the recommendations dated April 25, 2023 and adopted by Resolution 23-235 on May 9, 2023, and WHEREAS, the recommendations included reducing the number of boards and commissions by combining certain boards and commissions that may have similar or compatible interests including the combination of the Board for the Oshkosh Public Museum and the Public Arts and Beautification Committee; and JUNE 27, 2023 23-334 ORDINANCE FIRST READING CONT’D WHEREAS, in connection with the review of the boards and commissions staff recommends the reassignment of the Landmarks Commission from the Department of Community Development to the Director of the Oshkosh Public Museum; and WHEREAS, in the course of reviewing the ordinances staff recommends various changes to clarify and standardize language which are shown on the redline attachment to this ordinance; and WHEREAS, one recommendation was to reduce the size of certain optional boards to a standard of 5 members, one of which will be a council member; and WHEREAS, to facilitate the combination of the current Oshkosh Public Museum Board and Public Arts and Beautification Commission into a consolidated board both former boards will be repealed and a new board will be created to which members will be invited to apply; and WHEREAS, the Common Council thanks the present and all past members of the Public Arts and Beautification Committee and Museum Board for their service to the City of Oshkosh. The Common Council of the City of Oshkosh do ordain as follows: SECTION 1. That sections 2-35 of the City of Oshkosh Municipal Code pertaining to the staff department for the Oshkosh Public Museum and 2-48 of the City of Oshkosh Municipal Code pertaining to the Landmarks Commission be amended to read as shown on the attachment to this ordinance; and sections 2-47 of the City of Oshkosh Municipal Code pertaining to the Public Arts and Beautification Committee and 2-54 pertaining to the Museum Board be repealed and recreated to create a consolidated Museum, Arts and Culture Board in new section 2-54 as shown on the attachment to this ordinance. SECTION 2. This ordinance shall be in full force and effect from and after its passage, and publication. JUNE 27, 2023 23-334 ORDINANCE FIRST READING CONT’D SECTION 3. Publication Notice Please take notice that the City of Oshkosh enacted ordinance #23-XXX AMEND VARIOUS SECTIONS OF CHAPTER 2 OF THE CITY MUNICIPAL CODE PERTAINING TO THE OSHKOSH PUBLIC MUSEUM, PUBLIC ARTS AND BEAUTIFICATION COMMITTEE AND LANDMARKS COMMISSION TO CREATE A CONSOLIDATED MUSEUM, ARTS AND CULTURE BOARD AND ASSIGN THE DIRECTOR OF THE PUBLIC MUSEUM AS THE SECRETARY FOR THE LANDMARKS COMMISSION (A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 2-35 OF THE CITY MUNICIPAL CODE PERTAINING TO THE DEPARTMENT OF THE OSHKOSH PUBLIC MUSEUM TO AMEND THE DUTIES OF THE DIRECTOR OF THE PUBLIC MUSEUM; REPEALING SECTION 2-47 OF THE CITY MUNICIPAL CODE PERTAINING TO PUBLIC ARTS AND BEAUTIFICATION COMMITTEE TO COMBINE WITH THE DUTIES OF THE RECREATED MUSEUM, ARTS AND CULTURE BOARD; AMENDING 2-48 OF THE CITY MUNICIPAL CODE PERTAINING TO THE LANDMARKS COMMISSION TO ASSIGN THE DIRECTOR OF THE PUBLIC MUSEUM AS THE SECRETARY FOR THE COMMISSION, AND REPEALING AND RECREATING 2-54 OF THE CITY MUNICIPAL CODE PERTAINING TO THE PUBLIC MUSEUM BOARD TO CREATE A MUSEUM, ARTS AND CULTURE BOARD) on June 27, 2023. The ordinance combines and amends the current responsibilities of the Museum Board and Public Arts and Beautification Committee into a new consolidate Museum, Arts and Culture Board which will be comprised of five (5) members, one (1) of which will be a council member. The ordinance also clarifies and amends the responsibilities of the Director of the Oshkosh Public Museum and reassigns the Director as secretary for the Landmarks Commission. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City’s website at www.ci.oshkosh.wi.us. Clerk’s phone: 920/236-5011. TO: Honorable Mayor and Members of the Common Council FROM: Lynn Lorenson, City Attorney DATE: June 8, 2023 RE: Amend Various Sections of Chapter 2 of the City Municipal Code Pertaining to the Oshkosh Public Museum, Public Arts and Beautification Committee and Landmarks Commission to Create a Consolidated Museum, Arts and Culture Board and Assign the Director of the Public Museum as the Secretary for the Landmarks Commission BACKGROUND The Common Council formed a subcommittee in the Spring of 2023 to review the various boards and commissions established for the City. That subcommittee prepared a report dated April 25, 2023 which was reviewed and approved by Council by Resolution 23-235 on May 9, 2023. The Resolution further directed staff to begin with implementation of the recommendations. ANALYSIS The Board and Commission Study Recommendations included reducing the number of boards and commissions by combining certain boards and commissions that may have similar or compatible interests including the combination of the Board for the Oshkosh Public Museum and the Public Arts and Beautification Committee. In order to facilitate the combination of the current Oshkosh Public Museum Board and Public Arts and Beautification Commission into a consolidated board the ordinance repeals both former boards and creates a new board to which members will be invited to apply. The new board will be comprised of five (5) members, including one (1) council member. In connection with the review of the boards and commissions staff recommends the reassignment of the Landmarks Commission from the Department of Community Development to the Director of the Oshkosh Public Museum and the proposed ordinance would accomplish this reassignment. Finally, during the course of reviewing the ordinances staff identified various changes to clarify and standardize language which were incorporated into the redline attachment to the ordinance. FISCAL IMPACT Measurement of the fiscal impact of these ordinance changes would be difficult to estimate. There will be some cost savings from staff time and materials from the combining of the now two separate boards. RECOMMENDATION Staff recommends waiving the rules and adoption of the ordinance on first reading. Respectfully Submitted, Approved: Lynn Lorenson, City Attorney John Fitzpatrick, Asst. City Manager SECTION 2-35 PUBLIC MUSEUM (A) The Director of the Oshkosh Public Museum shall administer the City’s policies and programs pertaining to the museum, public arts and landmarks. (B) Duties (1) The Director shall be the chief executive officer exercising all executive and administrative authority for the Oshkosh Public Museum. (2) The Director shall serve as staff liaison to the Museum, Arts and Culture Board (3) Serve as staff liaison to the City’s Landmarks Commission SECTION 2-48 LANDMARKS COMMISSION (A) Membership and Terms The Landmarks Commission shall be composed of no more than seven (7) voting members consisting of: six (6) citizen members, and one (1) Council Member. The Director of the Oshkosh Public Museum or designee shall serve as coordinator and recording secretary for the Commission. Citizen Members shall serve three (3) year terms. In addition to these voting members, the Director or his/her designee of the Paine Art Center and Gardens shall be a non-voting members of the Commission SECTION 2-54 MUSEUM, ARTS AND CULTURE BOARD (A) Membership and Terms The Oshkosh Museum Board shall consist of five (5) members, one (1) of whom shall be a Common Council Member. Members shall be appointed and serve three year terms, except the term of the Common Council representative shall be a one (1) year term. (B) Duties and Responsibilities Pertaining to the Oshkosh Public Museum (1) General Powers The Board shall have power to manage, control, and operate the Museum through the establishment of strategic and other plans and the setting of policies related to the care, maintenance and acquisition/disposal of the Museum and Museum property including appurtenances, fixtures, furniture and items within exhibits or collections, where such policies are not inconsistent with the ordinances and policies of the City of Oshkosh. (2) Acquisition, Disposition, Care and Management of Property The Board shall have power to accept all gifts, donations, bequests, grants, and devises of or to direct the purchase of property, both real and personal with funds budgeted for such purposes or with donated funds, for the enrichment and improvement of the Museum collections and properties, provided, however, that, before accepting grants, devises, or gifts of or otherwise acquiring real estate, such acquisition of real estate must be approved by the Common Council. All books, specimens and other personal property within the museum collections shall be under the care, management and control of the Board who may provide for the disposition of such property in accordance with policies which the Board may adopt. (3) Employees The Board shall recommend a Director to be appointed by the City Manager to be the chief executive officer exercising all executive and administrative authority for the Oshkosh Public Museum. Other employees may be employed as deemed necessary for the proper operation, management, and functioning of the Museum as authorized within the City’s organizational chart and current city budget. The compensation for the Director and all employees shall be included in the budget submitted to the City Manager and presented to the Common Council for approval. (4) Approval of Annual Budget / Appropriated Funding The Board shall annually review the budget for the Museum to be submitted to the City Manager for review and submittal to the Common Council for approval. Funds appropriated to the Museum by the Common Council shall be used for the purposes appropriated and shall not be used for any purpose other than for the operation, care and maintenance of the Museum. (5) Other Revenue The Board shall have the power to derive additional revenues in proper legal ways which the members shall from time to time agree upon, to be expended at the direction of the Museum Board for Museum purposes. (6) Trust Funds, Monetary Gifts and Contributions The City Treasurer shall set up accounts on the books as appropriate, for the purpose of supporting the Oshkosh Public Museum. All gifts or contributions, or the proceeds therefrom in the form of money shall be deposited by the Museum Board with the City Treasurer and shall be credited to such funds. The Board shall have control over the expenditure of all money devised, bequeathed, given or granted to, or otherwise acquired by the Museum and/or the City for Museum purposes. All expenditures from said funds shall be made in accordance with the intent of the donors and in accordance with the provisions of any trust document or other instrument of gift and made solely for the purpose of adding to or improving the various collections and exhibits or for the care, maintenance or improvement of the Museum or Museum property. All disbursements from such funds, unless otherwise provided by the donor, shall be made solely at the discretion of the Museum Board without further approval required. Bonds or securities devised, bequeathed, given or granted to the Museum shall be invested in accordance with municipal statutes governing the investment of public funds or may be converted to cash as deemed appropriate by the Director of Finance. The Museum Board shall have management and control over investments but such trusts or similar funds established for the benefit of the Museum shall be invested in accordance with the laws, rules and policies governing the investment of public funds. (7) Expenditures Expenditures shall be made consistent with the approved budget and with City ordinances and City and Museum policies. Capital Expenditures shall require Council approval. (8) Code of Ethics The relations between the Museum and the public, between museums, between the Director and the Museum Board, between the Director and other museum employees, between other museum employees and the Director, and between museum employees shall be governed in all respects where possible and practicable by the Code of Ethics of the American Alliance of Museums, and it shall be the further duty of the Museum Board to enforce said code whenever need for such enforcement is called to its attention. (C) Duties Pertaining to Public Art and Art in Public Places (1) Terms Defined a) Public Art. The term “Public Art” or “Art in Public Place” means any Work of Art acquired by the City and displayed on city-owned property in an area open or viewable by the public, on the exterior of city-owned facility, or on non-City property open to or viewable by the public if the artwork is installed or financed, in whole or in part, with City funds or grants procured by the City, or if the artwork is owned by, donated to, or on loan to the City. . b) Work of Art. The term “Work of Art” means any application of skill and taste to the production of tangible objects according to aesthetic principles, including but not limited to paintings, sculptures, engravings, carvings, frescoes, mobiles, murals, collages, mosaics, statues, tapestries, photographs, drawings and ceramics, but excluding purely structural or supportive elements, advertising, or those required by applicable law, code, rule or regulation. (2) Purpose, Duties, and Functions. The Public Arts Advisory Committee shall have the responsibility to: a) Promote Public Art in the community. b) Advise the City Manager, Common Council and appropriate boards and commissions on matters pertaining to Public Art and art in public places and the planning and development of policies and projects for Public Art. c) Advise the Common Council on Gifts or donations of Public Art pursuant to the City of Oshkosh Gifts and Donations Policy. d) Receive and expend funds for the benefit of protecting, supporting or promoting Public Art (3) The provisions of this section are not intended to supersede collections governed by policies of the Oshkosh Public Museum or Oshkosh Public Library. SECTION 2-35 PUBLIC MUSEUM (A) The Director of the Oshkosh Public Museum shall administer the City’s policies and programs pertaining to the museum, public arts and landmarks.supervise the operations and functions of the Oshkosh Public Museum in accordance with the policy direction of the Oshkosh Public Museum Board and as directed by the City Manager. (B) Duties (1) The Director shall be the chief executive officer exercising all executive and administrative authority for the Oshkosh Public Museum. (2) The Director shall serve as staff liaison to the Museum, Arts and Culture Board (2)(3) Serve as staff liaison to the City’s Landmarks Commission SECTION 2-48 LANDMARKS COMMISSION (A) Membership and Terms The Landmarks Commission shall be composed of no more than seven (7) voting members consisting of: six (6) citizen members, and one (1) Council Member. The Director of Community Developmentthe Oshkosh Public Museum or designee shall serve as coordinator and recording secretary for the Commission. Citizen Members shall serve three (3) year terms. In addition to these voting members, the Director or his/her designee of the Paine Art Center and Gardens and the Director or his/her designee of the Oshkosh Public Museum shall be a non-voting members of the Commission SECTION 2-54 PUBLIC MUSEUM, ARTS AND CULTURE BOARD (A) Membership and Terms The Oshkosh Museum Board shall consist of five (5) members, one (1) of whom shall be a Common Council Member. Members shall be appointed and serve three year terms, except the term of the Common Council representative shall be a one (1) year term.shall consist of seven (7) members, each being appointed for a term of three (3) years. The President of the School Board and the Superintendent of Schools shall be ex officio members so that the Board shall consist of nine (9) members. (B) Duties and Responsibilities Pertaining to the Oshkosh Public Museum (1) General Powers The Museum Board shall have power to manage, control, and operate the Museum through the establishment of strategic and other plans and the setting of policies related to the care, maintenance and acquisition/disposal of the Museum and Museum property including appurtenances, fixtures, furniture and items within exhibits or collections, Commented [LL1]: This section is updated to reflect the changed role of the Museum Director adding responsibilities pertaining to art in public places and the Landmarks Commission. Commented [LL2]: Removes the Director of the Museum as a non-voting member since the Director will now be the liaison to the Commission Commented [LL3]: Reduced to a 5-member board with a council member. Per discussion with the school district members and upon hiring of a dedicated staff member devoted to education, the President and Superintendent are proposed to be removed as voting members of the board. Commented [LL4]: The current provisions pertaining to the Museum Board are separated into Section (B)of the proposed update and reformatted. where such policies are not inconsistent with the ordinances and policies of the City of Oshkosh. (2) Acquisition, Disposition, Care and Management of Property The Board shall have power to accept all gifts, donations, bequests, grants, and devises of or to direct the purchase of property, both real and personal with funds budgeted for such purposes or with donated funds, for the enrichment and improvement of the Museum collections and properties, provided, however, that, before accepting grants, devises, or gifts of or otherwise acquiring real estate, such acquisition of real estate must be approved by the Common Council. All books, specimens and other personal property within the museum collections shall be under the care, management and control of the Board who may provide for the disposition of such property in accordance with policies which the Board may adopt. (3) Employees The Board shall recommend a Director to be appointed by the City Manager to be in active charge of the chief executive officer exercising all executive and administrative authority for the Oshkosh Public Museum. Other employees may be employed as deemed necessary for the proper operation, management, and functioning of the Museum as authorized within the City’s organizational chart and current city budget. The compensation for the Director and all employees shall be included in the budget submitted to the City Manager and presented to the Common Council for approval. (4) Approval of Annual Budget / Appropriated Funding The Board shall annually review the budget for the Museum to be submitted to the City Manager for review and submittal to the Common Council for approval. Funds appropriated to the Museum by the Common Council shall be used for the purposes appropriated and shall not be used for any purpose other than for the operation, care and maintenance of the Museum. (5) Other Revenue The Board shall have the power to derive additional revenues in proper legal ways which the members shall from time to time agree upon, to be expended at the direction of the Museum Board for Museum purposes. (6) Trust Funds, Monetary Gifts and Contributions The City Treasurer shall set up accounts on the books as appropriate, for the purpose of supporting the Oshkosh Public Museum. All gifts or contributions, or the proceeds therefrom in the form of money shall be deposited by the Museum Board with the City Treasurer and shall be credited to such funds. The Museum Board shall have control over the expenditure of all money devised, bequeathed, given or granted to, or otherwise acquired by the Museum and/or the City Commented [LL5]: Language clarifying the role of the Director from “active charge of” for Museum purposes. All expenditures from said funds shall be made in accordance with the intent of the donors and in accordance with the provisions of any trust document or other instrument of gift and made solely for the purpose of adding to or improving the various collections and exhibits or for the care, maintenance or improvement of the Museum or Museum property. All disbursements from such funds, unless otherwise provided by the donor, shall be made solely at the discretion of the Museum Board without further approval required. Bonds or securities devised, bequeathed, given or granted to the Museum shall be invested in accordance with municipal statutes governing the investment of public funds or may be converted to cash as deemed appropriate by the Director of Finance. The Museum Board shall have management and control over investments but such trusts or similar funds established for the benefit of the Museum shall be invested in accordance with the laws, rules and policies governing the investment of public funds. (7) Expenditures Expenditures shall be made consistent with the approved budget and with City ordinances and City and Museum policies. Capital Expenditures shall require Council approval. (8) Code of Ethics The relations between the Museum and the public, between museums, between the Director and the Museum Board, between the Director and other museum employees, between other museum employees and the Director, and between museum employees shall be governed in all respects where possible and practicable by the Code of Ethics of the American Alliance of Museums, and it shall be the further duty of the Museum Board to enforce said code whenever need for such enforcement is called to its attention. SECTION 2-47(C) Duties Pertaining to Public Art and Art in Public Places PUBLIC ARTS AND BEAUTIFICATION COMMITTEE (1) Membership and Terms The Public Arts and Beautification Committee shall be composed of seven (7) voting members consisting of: Six (6) citizen members and one (1) Council Member. The Director of Community Development or designee shall serve as coordinator and recording secretary for the Committee. Citizen members shall serve three (3) year terms. In addition to these voting members, the Director or his/her designee of the Paine Art Center and Gardens, Oshkosh Public Museum, Oshkosh Parks Department and Oshkosh Public Library shall be nonvoting ex officio advisory members of the Committee. (2)(1) Terms Defined Commented [LL6]: Current provisions pertaining to public arts moved into Subsection (C) of the proposed ordinance Commented [LL7]: Deleted – combined board a) Public Art. The term “Public Art” or “Art in Public Place” means any Work of Art acquired by the City and displayed on city-owned property in an area open or viewable by the public, on the exterior of city-owned facility, or on non-City property open to or viewable by the public if the artwork is installed or financed, in whole or in part, with City funds or grants procured by the City, or if the artwork is owned by, donated to, or on loan to the City. and integrated into the design of, or placed or performed in, on or about a place generally accessible or visible to the general public. b) Work of Art. The term “Work of Art” means any application of skill and taste to the production of tangible objects according to aesthetic principles, including but not limited to paintings, sculptures, engravings, carvings, frescoes, mobiles, murals, collages, mosaics, statues, tapestries, photographs, drawings and ceramics, but excluding purely structural or supportive elements, advertising, or those required by applicable law, code, rule or regulation. (3) Scope of Authority The committee shall provide assistance for Public Art projects that utilize public funding or are located on property owned by the City of Oshkosh. (4) Purpose, Duties, and Functions. (5)(2) The Public Arts Advisory Committee shall have the responsibility to: a) Promote public Public art Art and beautification in the community. b) Advise the City Manager, Common Council and appropriate boards and commissions on matters pertaining to public Public artArt and art in public places and beautification. b) Facilitate community and agency input pertaining to public art and beautification. and the planning and development of policies and projects for Public Art. c) c) Advise the Common Council on Gifts or donations of public Public art Art pursuant to the City of Oshkosh Gifts and Donations Policy. d) Receive and expend funds for the benefit of protecting, supporting or promoting Public Art Commented [LL8]: Clarifying that public art or art in a public place is owned by the City, financed by the City or on a city property; the intention is not to regulate private property or private artwork Commented [LL9]: The former section for scope of authority is combined into the expanded purpose duties and functions subsection Commented [LL10]: And beautification removed, undefined and vague Commented [LL11]: This section contemplates that if donations or other funds are designated for art in public spaces, this board may receive those and expend them, similar to the Museum Board’s authority over Museum funds. d) Act upon appeals under the City’s mural ordinance. (6)(3) The provisions of this section are not intended to supersede collections governed by policies of the Oshkosh Public Museum or Oshkosh Public Library. Commented [LL12]: This section is added to clarify that it is not the intention that this board oversee collections of the OPM or OPL that made are within their normal collections policies JUNE 27, 2023 23-335 ORDINANCE FIRST READING (CARRIED___7-0___ LOST_______ LAID OVER_______ WITHDRAWN_______) PURPOSE: AMEND SECTIONS 2-41(A), 2-42(A), 2-44(A) AND 2-51(A) OF THE CITY MUNICIPAL CODE TO REDUCE THE SIZE OF THE DIVERSITY, EQUITY AND INCLUSION COMMITTEE, SUSTAINABILITY ADVISORY BOARD, LONG RANGE FINANCE COMMITTEE AND ADVISORY PARK BOARD INITIATED BY: CITY ADMINISTRATION A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING THE CITY’S MUNICIPAL CODE TO REDUCE THE SIZE OF THE DIVERSITY, EQUITY AND INCLUSION COMMITTEE, SUSTAINABILITY ADVISORY BOARD, LONG RANGE FINANCE COMMITTEE AND ADVISORY PARK BOARD WHEREAS, the Common Council has reviewed the various boards and commissions established for the City and directed staff to proceed with implementation of the recommendations dated April 25, 2023 and adopted by Resolution 23-235 on May 9, 2023, and WHEREAS, one recommendation was to reduce the size of certain optional boards to a standard of 5 members, one of which will be a council member; and WHEREAS, the Council has discussed this recommendation and directed staff to proceed with the development of an ordinance to reduce these boards, with the exception being to reduce the Sustainability Advisory Board to seven members, one of which will be a Council member. WHEREAS, the Common Council thanks the present and all past members of the Diversity, Equity and Inclusion Committee, Sustainability Advisory Board, Long Range Finance Committee and Advisory Park Board for their service to the City of Oshkosh. The Common Council of the City of Oshkosh do ordain as follows: JUNE 27, 2023 23-335 ORDINANCE FIRST READING CONT’D SECTION 1. That Sections 2-41(A), 2-42(A), 2-44(A) AND 2-51(A) of the City of Oshkosh Municipal Code pertaining to the Diversity, Equity and Inclusion Committee, Sustainability Advisory Board, Long Range Finance Committee and Advisory Park Board are hereby amended to read as shown on the attachment to this ordinance. SECTION 2. This ordinance shall be in full force and effect from and after its passage, and publication. SECTION 3. Publication Notice Please take notice that the City of Oshkosh enacted ordinance #23-XXX AMEND SECTIONS 2-41(A), 2-42(A), 2-44(A) AND 2-51(A) OF THE CITY MUNICIPAL CODE TO REDUCE THE SIZE OF THE DIVERSITY, EQUITY AND INCLUSION COMMITTEE, SUSTAINABILITY ADVISORY BOARD, LONG RANGE FINANCE COMMITTEE AND ADVISORY PARK BOARD (A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING THE CITY’S MUNICIPAL CODE TO REDUCE THE SIZE OF THE DIVERSITY, EQUITY AND INCLUSION COMMITTEE, SUSTAINABILITY ADVISORY BOARD, LONG RANGE FINANCE COMMITTEE AND ADVISORY PARK BOARD) on June 27, 2023. The ordinance reduces the size of the Diversity, Equity and Inclusion Committee, Long Range Finance Committee and Advisory Park Board to five members, one of which will be a council member; and reduces the size of the Sustainability Advisory Board to seven members, one of which will be a council member. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City’s website at www.ci.oshkosh.wi.us. Clerk’s phone: 920/236-5011. TO: Honorable Mayor and Members of the Common Council FROM: Lynn Lorenson, City Attorney DATE: June 8, 2023 RE: Amend Sections 2-41(A), 2-42(A), 2-44(A) AND 2-51(A) of the City Municipal Code to Reduce the Size of the Diversity, Equity and Inclusion Committee, Sustainability Advisory Board, Long Range Finance Committee and Advisory Park Board BACKGROUND The Common Council formed a subcommittee in the Spring of 2023 to review the various boards and commissions established for the City. That subcommittee prepared a report dated April 25, 2023 which was reviewed and approved by Council by Resolution 23-235 on May 9, 2023. The Resolution further directed staff to begin with implementation of the recommendations. Council had further discussion of the recommendations at their June 13, 2023 meeting and directed staff to proceed with an ordinance to reduce the size of the optional boards to five (5) members consisting of 4 citizen members and one (1) council member with the option to appoint two (2) alternates as provided by Section 2-36(L) of the municipal code, with the exception of the Sustainability Advisory Committee which Council directed to reduce to a seven (7) member committee consisting of six (6) citizen members and one (1) council member with the option to appoint two (2) alternates. ANALYSIS Pursuant to the direction given by Council the ordinance would reduce the size of the Long Range Finance Committee; Diversity, Equity and Inclusion Committee; and Advisory Parks Board to five (5) members and the Sustainability Advisory Committee to seven (7) members. FISCAL IMPACT There is no anticipated measurable fiscal impact to this determination. RECOMMENDATION Staff recommends waiving the rules and adoption of the ordinance on first reading. Respectfully Submitted, Approved: Lynn Lorenson, City Attorney John Fitzpatrick, Asst. City Manager ARTICLE VI. CITIZENS ADVISORY BOARDS AND COMMISSIONS SECTION 2-41 DIVERSITY, EQUITY AND INCLUSION COMMITTEE (A) Membership and Terms The Diversity, Equity, and Inclusion Committee shall consist of five (5) members, one (1) of whom shall be a Common Council Member. Due consideration shall be given to ensuring membership reflects the gender, racial, LGBTQ, and ethnic characteristics of the Oshkosh community. Members shall be appointed and serve three-year terms, except the term of the Common Council representative shall be a one (1) year term. Up to two (2) members of the committee may be non-residents of the City of Oshkosh, in order to achieve greater diversity on the committee and to offer additional perspective to the committee’s work. The Director of Administrative Services or their designee shall serve as coordinator and recording secretary for the Committee. SECTION 2-42 SUSTAINABILITY ADVISORY BOARD (A) Membership and Terms The Sustainability Advisory Board shall consist of seven (7) members, one (1) of whom shall be a Common Council Member. Members shall be appointed and serve three-year terms, except the term of the Common Council representative shall be a one (1) year term. The Director of Community Development or their designee shall serve as coordinator and recording secretary for the Board. SECTION 2-44 LONG RANGE FINANCE COMMITTEE (A) Membership and Terms The Long Range Finance Committee shall consist of five (5) members, one (1) of whom shall be a Common Council Member. Members shall be appointed and serve three-year terms, except the term of the Common Council representative shall be a one (1) year term. SECTION 2-51 ADVISORY PARK BOARD (A) Membership and Terms The Advisory Park Board shall consist of five (5) members, one of whom shall be a City Council Member. Members shall be appointed and serve three-year terms, except the term of the Common Council representative shall be a one (1) year term. ARTICLE VI. CITIZENS ADVISORY BOARDS AND COMMISSIONS SECTION 2-41 DIVERSITY, EQUITY AND INCLUSION COMMITTEE (A) Membership and Terms The Diversity, Equity, and Inclusion Committee shall consist of nine (9)five (5) members, one (1) of whom shall be a Common Council Member. Due consideration shall be given to ensuring membership reflects the gender, racial, LGBTQ, and ethnic characteristics of the Oshkosh community. Members shall be appointed and serve three year terms, except the term of the Common Council representative shall be a one (1) year term. Terms of members shall initially be three (3) members serving staggered one (1), two (2), and three (3) year terms, and thereafter for three (3) years. Up to two (2) members of the committee may be non-residents of the City of Oshkosh, in order to achieve greater diversity on the committee and to offer additional perspective to the committee’s work. One (1) Council member may serve as a liaison in an ex-officio capacity, with no voting rights and shall not count towards a quorum. The Director of Administrative Services or their designee shall serve as coordinator and recording secretary for the Committee. SECTION 2-42 SUSTAINABILITY ADVISORY BOARD (A) Membership and Terms The Sustainability Advisory Board shall consist of nine (9)seven (7) members, one (1) of whom shall be a Common Council Member. Members shall be appointed and serve three year terms, except the term of the Common Council representative shall be a one (1) year term. Terms of members shall be for three (3) years. The Director of Community Development or their designee shall serve as coordinator and recording secretary for the Board. SECTION 2-44 LONG RANGE FINANCE COMMITTEE (A) Membership and Terms The Long Range Finance Committee shall consist of nine (9)five (5) members, one (1) of whom shall be a Common Council Member. Members shall be appointed and serve three year terms, except the term of the Common Council representative shall be a one (1) year term. SECTION 2-51 ADVISORY PARK BOARD (A) Membership and Terms The Advisory Park Board shall consist of nine (9)five (5) members, one of whom shall be a City Council Member. Members shall be appointed and serve three year terms, except the term of the Common Council representative shall be a one (1) year term. Citizen members shall serve for a term of three (3) years and the council member shall serve for a term of one (1) year. Commented [LL1]: Reducing the committee to 5 members: 4 citizen, 1 council, and 2 alternates as provided in Section 2-36 Commented [LL2]: Eliminating start-up appointment language and standardizing term language Commented [LL3]: Council member will have voting rights Commented [LL4]: Reducing the committee to 7 members: 6 citizen, 1 council, and 2 alternates as provided in Section 2-36 Commented [LL5]: standardizing term language Commented [LL6]: Reducing the committee to 5 members: 4 citizen, 1 council, and 2 alternates as provided in Section 2-36 Commented [LL7]: Reducing the committee to 5 members: 4 citizen, 1 council, and 2 alternates as provided in Section 2-36 Commented [LL8]: standardizing term language JUNE 27, 2023 23-336 RESOLUTION CARRIED_______LOST_______LAID OVER__7-0_____WITHDRAWN_______) PURPOSE: APPROVE SPECIFIC IMPLEMENTATION PLAN AMENDMENT FOR SIGNAGE AT 515 EAST PARKWAY AVENUE INITIATED BY: MARTENSON & EISELE, INC. PLAN COMMISSION RECOMMENDATION: Denial WHEREAS, the applicant would like to amend the previously approved Specific Implementation Plan to allow signage not permitted at 515 East Parkway Avenue; and WHEREAS, the Plan Commission recommended denial of the proposed amendment. (ALTERNATIVE 1 – Majority votes to Approve the Amendment with Conditions) NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the amendment to the Specific Implementation Plan to signage at 515 East Parkway Avenue, is approved, per the attached. BE IT FURTHER RESOLVED that the Council makes the following findings in relation to the proposed amendment: 1. (insert findings through a motion to amend in support of approval per Section 30- 387(C) (6) Chapter 30 Article XI Administration and Procedures page 44 - https://www.ci.oshkosh.wi.us/WebLink/DocView.aspx?id=1064041&dbid=0&repo=L aserfiche ) 2. __________________________________ 3. __________________________________ 4. __________________________________ BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the following are a condition of approval for the amendment to the Specific Implementation Plan to allow signage at 515 East Parkway Avenue: 1. Base Standard Modification to allow off-premise signage. 2. Base Standard Modification to allow signage placed on fencing. 3. Final landscaping plan shall be reviewed and approved by the Department of Community Development. 4. Except as specifically modified by this Specific Implementation Plan Amendment, the terms and conditions of the original Specific Implementation Plan dated June 14, 2022 (Resolution 22-245) remains in full force and effect. OR (ALTERNATIVE 2 – Majority votes to Deny the Amendment with Findings – a follow up motion will be required to adopt findings – the following findings are based upon staff’s review of the ordinance and the discussion from plan commission) NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the amendment to the Specific Implementation Plan to signage at 515 East Parkway Avenue, is not approved, and the Council hereby makes the following findings in relation to this proposed amendment: 1. The proposed Planned Development project is not consistent with the overall purpose and intent of this Chapter. 2. The proposed architecture and character of the proposed Planned Development project is not compatible with adjacent/nearby development. 3. The proposed Planned Development project will not positively contribute to and will detract from the physical appearance and functional arrangement of development in the area. 4. The proposed signage is not consistent with area cities’ Boys and Girls Club building and fence signage. JUNE 27, 2023 23-336 RESOLUTION CARRIED_______LOST_______LAID OVER_______WITHDRAWN_______) PURPOSE: APPROVE SPECIFIC IMPLEMENTATION PLAN AMENDMENT FOR SIGNAGE AT 515 EAST PARKWAY AVENUE INITIATED BY: MARTENSON & EISELE, INC. PLAN COMMISSION RECOMMENDATION: Denial WHEREAS, the applicant would like to amend the previously approved Specific Implementation Plan to allow signage not permitted at 515 East Parkway Avenue; and WHEREAS, the Plan Commission recommended denial of the proposed amendment. (ALTERNATIVE 1 – Majority votes to Approve the Amendment with Conditions) NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the amendment to the Specific Implementation Plan to signage at 515 East Parkway Avenue, is approved, per the attached. BE IT FURTHER RESOLVED that the Council makes the following findings in relation to the proposed amendment: 1. (insert findings through a motion to amend in support of approval per Section 30- 387(C) (6) Chapter 30 Article XI Administration and Procedures page 44 - https://www.ci.oshkosh.wi.us/WebLink/DocView.aspx?id=1064041&dbid=0&repo=L aserfiche ) 2. __________________________________ 3. __________________________________ 4. __________________________________ BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the following are a condition of approval for the amendment to the Specific Implementation Plan to allow signage at 515 East Parkway Avenue: 1. Base Standard Modification to allow off-premise signage. 2. Base Standard Modification to allow signage placed on fencing. 3. Final landscaping plan shall be reviewed and approved by the Department of Community Development. 4. Except as specifically modified by this Specific Implementation Plan Amendment, the terms and conditions of the original Specific Implementation Plan dated June 14, 2022 (Resolution 22-245) remains in full force and effect. OR (ALTERNATIVE 2 – Majority votes to Deny the Amendment with Findings – a follow up motion will be required to adopt findings – the following findings are based upon staff’s review of the ordinance and the discussion from plan commission) NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the amendment to the Specific Implementation Plan to signage at 515 East Parkway Avenue, is not approved, and the Council hereby makes the following findings in relation to this proposed amendment: 1. The proposed Planned Development project is not consistent with the overall purpose and intent of this Chapter. 2. The proposed architecture and character of the proposed Planned Development project is not compatible with adjacent/nearby development. 3. The proposed Planned Development project will not positively contribute to and will detract from the physical appearance and functional arrangement of development in the area. 4. The proposed signage is not consistent with area cities’ Boys and Girls Club building and fence signage. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Mark Lyons, Planning Services Manager DATE: June 22, 2023 RE: Approve Specific Implementation Plan Amendment for Signage at 515 East Parkway Avenue BACKGROUND The petitioner requests Specific Implementation Plan (SIP) amendment for signage at 515 East Parkway Avenue ANALYSIS The applicant is proposing a total of 14 non-lit signs, including one ground sign, two fence- mounted signs, and eleven wall mounted signs. Total signage area is within the maximum allowance for both wall signage and ground signage. Eight of the wall signs will include logos of corporate sponsors of the Boys and Girls Club. The applicant is requesting a base standard modification (BSM) to allow these proposed off-premise signs as the City’s Zoning Code prohibits off-premise signage. According to the applicant, the off-premise signage is being proposed to give recognition to donors who contributed to the improvements to the site. Staff researched other area Boys and Girls Club sites and found that West Green Bay, Greater Green Bay, Fond du Lac, Sturgeon Bay, Stevens Point, and Wausau have exterior (text) sponsorship signage but do not have logos, Menasha (newly built), Appleton, and Berlin do not have exterior sponsorship signage including text or logos. Photos of these locations are attached. A base standard modification is also being requested for two 32 sq. ft. signs to be placed on fencing, where code prohibits signs from being placed on fences. One of these is on the fencing enclosing the playground area facing Monroe Street and the other is inside of the fencing enclosing the grass turf play field on the south side of the site. Staff is also recommending that Plan Commission determine if a BSM is appropriate to allow the fence signage and if the proposed landscaping adequately mitigates the requested BSM’s. PLAN COMMISSION The June 20, 2023 Plan Commission meeting involved significant discussion related to proposed Specific Implementation Amendment (SIP). Commission members discussed locations of signs, precedent of allowing logos, if the donations were contingent on logos, and City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us signs being allowed on fences. The primary concern of Plan Commission member was setting a precedent of allowing off-premise advertising logos and how it would impact future projects or requests. Commission members were in support of the names being added in text form as recognition, but not logos which are more in the nature of off-premises advertisement. It was discussed that utilizing the logos inside the building may be a more appropriate way to recognize the donors for their generosity. The attached minutes provide further information related to the comments shared by Plan Commission during the meeting. Plan Commission did not make formal findings as part of their recommendation of denial. Council will need to make finding as part of their recommendation. Council motions are made in the affirmative so Yes means to approve as request and No means to deny as requested. The adjoining resolution outlines two scenarios once Council votes on the amended SIP request. Alternative 1 – Council votes to approve the amended SIP request as proposed. Council will need to make formal findings articulating why the request is being approved as part of their motion to approve. Alternative 2 – Council votes to deny the amended SIP request as proposed. After the vote to deny Council will need to make a follow up motion to adopt findings articulating why it is being denied. The resolution includes example findings for denial based upon staff’s review of the ordinance and the discussion from Plan Commission. FISCAL IMPACT Approval of this project would not result in an increase in the assessed property value as the property is exempt. RECOMMENDATION The Plan Commission recommended denial of the Specific Implementation Plan amendment with findings and conditions on June 20, 2023. Please see the attached staff report and meeting minutes for more information. Respectfully Submitted, Approved: Mark Lyons John Fitzpatrick Planning Services Manager Assistant City Manager/Director of Administrative Services PLAN COMMISSION STAFF REPORT ITEM: SPECIFIC IMPLEMENTATION PLAN AMENDMENT FOR SIGNAGE AT 515 EAST PARKWAY AVENUE Plan Commission meeting of June 20, 2023. GENERAL INFORMATION Applicant: Martenson & Eisele, Inc. Property Owner: Boys and Girls Club of Oshkosh, Inc Action(s) Requested: Specific Implementation Plan (SIP) amendment for signage at 515 East Parkway Avenue Applicable Ordinance Provisions: Planned Development standards are found in Section 30-387 of the Zoning Ordinance. Property Location and Background Information: The subject site consists of the existing Boys and Girls Club site, located on the south side of East Parkway Avenue, with additional frontages along Broad Street and Monroe Street The site is zoned I-PD and the adjacent parcels are zoned SR-9 and the surrounding area consists primarily of residential uses along with mixed uses to the south and an active railroad track to the west. The 2040 Comprehensive Land Use Plans recommends Community Facility for the site. On January 22, 2019, a zone change was approved to add a Planned Development overlay along with General Development Plan and Specific Implementation Plan for increased playground area and a community garden on the subject site. A Specific Implementation Plan Amendment was approved on March 12, 2019 to allow two new electronic message center signs on the site. On June 14, 2022, a zone change was approved for 11 residential parcels located on the west side of Monroe Street to I-PD, which were subsequently combined with the subject site. A Specific Implementation Plan (SIP) was also approved for site modifications including: - Interior remodeling of the Head Start building - Additional vestibule on east side of Head Start building - New administration with associated parking lot - Elementary Age Program Building addition - Reconstruction of maintenance garage on south end of site and additional parking - Gymnasium addition Subject Site Existing Land Use Zoning Institutional I-PD ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 2 Recognized Neighborhood Organizations Menominee South Adjacent Land Use and Zoning Existing Uses Zoning North Residential SR-9 South Residential & Mixed use UMU & SR-9 East Residential SR-9 West Active railroad TR-10 PD Comprehensive Plan Land Use Recommendation Land Use 2040 Comprehensive Land Use Recommendation Community Facility ANALYSIS Use No changes to the existing use of the property have been proposed. Site Design/Access No changes are being proposed to the approved site design. Approved site plan ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 3 Landscaping As no additional building or paved areas are being proposed, no additional landscaping is required by code. The applicant has noted that they intend to provide an additional 63 shrubs to improve the view from the public streets. This will serve to offset requested base standard modifications (BSM) for signage additions. Signage The applicant is proposing a total of 14 non-lit signs, including one ground sign, two fence- mounted signs, and eleven wall mounted signs. Total signage area is within the maximum allowance for both wall signage and ground signage. Maximum wall sign area Proposed and existing wall sign area North 198 sq. ft. +/- 146 sq. ft. South 266 sq. ft. +/- 75.5 sq. ft. East 316 sq. ft. +/- 50 sq. ft. West 319 sq. ft. +/- 249 sq. ft. Eight of the wall signs will include logos of corporate sponsors of the Boys and Girls Club. The applicant is requesting a base standard modification (BSM) to allow these proposed off-premise signs as code prohibits off-premise signage. According to the applicant, the off-premise signage is being proposed to give recognition to donors who contributed to the improvements to the site. Staff researched other area Boys and Girls Club sites and found that West Green Bay, Greater ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 4 Green Bay, Fond du Lac, Sturgeon Bay, Stevens Point, and Wausau have exterior (text) sponsorship signage but do not have logos, Menasha (newly built), Appleton, and Berlin do not have exterior sponsorship signage including text or logos. Staff recommends that Plan Commission determine if approving off-premise advertising is appropriate for this site. A base standard modification is also being requested for two 32 sq. ft. signs to be placed on fencing, where code prohibits signs from being placed on fences. One of these is on the fencing enclosing the playground area facing Monroe Street and the other is inside of the fencing enclosing the grass turf play field on the south side of the site. Staff is also recommending that Plan Commission determine if a BSM is appropriate to allow the fence signage. Wall signage (southwest entrance) ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 5 Wall signage (north-facing gymnasium façade) Wall sign (southeast entrance) ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 6 Wall signage (southwest entrance) Wall sign (south façade) ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 7 Wall sign (east-facing gymnasium elevation) ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 8 Wall signage (north-facing gymnasium elevation) ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 9 Wall signage (north elevation) Wall sign (northeast entrance) ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 10 Fence signage Lighting No changes are being proposed to the approved lighting plan for the site. Building Facades No changes are being proposed to the approved building elevations for the site. FINDINGS/RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for a Planned Development district, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-387 (C)(6): (a) The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. (c) The proposed architecture and character of the proposed Planned Development project is compatible with adjacent/nearby development. (d) The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. Staff recommends approval or denial of the proposed Specific Implementation Plan amendment be determined by Plan Commission with the findings listed above, and with the following conditions if approved: ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 11 1. Base Standard Modification to allow off-premise signage. 2. Base Standard Modification to allow signage placed on fencing. 3. Final landscaping plan shall be reviewed and approved by the Department of Community Development. 4. Except as specifically modified by this Specific Implementation Plan Amendment, the terms and conditions of the original Specific Implementation Plan dated June 14, 2022 (Resolution 22-245) remains in full force and effect. Staff recommends denial of the proposed Specific Implementation Plan Amendment for signage with findings and conditions on June 20, 2023. The following is their discussion on the item. Site Inspections Report: Ms. Davey, Ms. Propp and Mr. Kiefer reported visiting the site. Staff report accepted as part of the record. The applicant requests Specific Implementation Plan (SIP) amendment for signage at 515 East Parkway Avenue. Mr. Slusarek presented the items and reviewed the sites and surrounding area as well as the land use and zoning classifications in this area. The subject site consists of the existing Boys and Girls Club site, located on the south side of East Parkway Avenue, with additional frontages along Broad Street and Monroe Street The site is zoned I-PD and the adjacent parcels are zoned SR-9 and the surrounding area consists primarily of residential uses along with mixed uses to the south and an active railroad track to the west. The 2040 Comprehensive Land Use Plans recommends Community Facility for the site. On January 22, 2019, a zone change was approved to add a Planned Development overlay along with General Development Plan and Specific Implementation Plan for increased playground area and a community garden on the subject site. A Specific Implementation Plan Amendment was approved on March 12, 2019 to allow two new electronic message center signs on the site. On June 14, 2022, a zone change was approved for 11 residential parcels located on the west side of Monroe Street to I-PD, which were subsequently combined with the subject site. A Specific Implementation Plan (SIP) was also approved for site modifications including: - Interior remodeling of the Head Start building - Additional vestibule on east side of Head Start building - New administration with associated parking lot - Elementary Age Program Building addition - Reconstruction of maintenance garage on south end of site and additional parking - Gymnasium addition The applicant is proposing a total of 14 non-lit signs, including one ground sign, two fence- mounted signs, and eleven wall mounted signs. Total signage area is within the maximum allowance for both wall signage and ground signage. Eight of the wall signs will include logos of corporate sponsors of the Boys and Girls Club. The applicant is requesting a base standard ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 12 modification (BSM) to allow these proposed off-premise signs as code prohibits off-premise signage. According to the applicant, the off-premise signage is being proposed to give recognition to donors who contributed to the improvements to the site. Staff researched other area Boys and Girls Club sites and found that West Green Bay, Greater Green Bay, Fond du Lac, Sturgeon Bay, Stevens Point, and Wausau have exterior (text) sponsorship signage but do not have logos, Menasha (newly built), Appleton, and Berlin do not have exterior sponsorship signage including text or logos. Staff recommends that Plan Commission determine if approving off-premise advertising is appropriate for this site. A base standard modification is also being requested for two 32 sq. ft. signs to be placed on fencing, where code prohibits signs from being placed on fences. One of these is on the fencing enclosing the playground area facing Monroe Street and the other is inside of the fencing enclosing the grass turf play field on the south side of the site. Staff is also recommending that Plan Commission determine if a BSM is appropriate to allow the fence signage. Mr. Perry opened up technical questions to staff. Ms. Propp asked if there are any other logo sign fencing on other sites. Mr. Lyons said that the only place fencing logos exist are on interior fences where the sign faces inward towards the development, like what you would see at a baseball field. The code does not treat those as signs. Currently there is no fencing with exterior signs in the city that staff is aware of. Mr. Lowenstein asked for clarification on where the applicant is proposing exterior fence signage. Mr. Slusarek said that one fence sign would be facing Monroe St and the other one could either be facing west, which would not require a BSM, but if it was facing the east, it would as it is visible from the street. Mr. Perry asked for any public comments and asked if the applicant wanted to make any statements. Tracy Ogden, CEO Boys and Girls Club, 8021 Cavendish Rd, Neenah; stated the Boys and Girls Club is investing 18 million dollars into this project. There is a lot of signage because there are five entrances and the signage helps to keep the kids safe. The logo signs are for four businesses that support the club and is not something that is going to be changed next year. They want to make sure that the businesses are recognized for their generosity. In regards to the fence signage, there was no decision made on where on the Monroe St signage would face, but it would more than likely face the building. The courtyard fence signage could go either way since it is in memorial of someone. Mr. Coulibaly asked if the sponsors are picky about placement of the logo signage. Ms. Ogden said that there were no conditions placed on sponsorships when it came to donor signage, but we want to be thoughtful of those who are generous. ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 13 Mr. Perry closed public comments and asked if the applicant wanted to make any closing statements. Council Member Esslinger said there is a considerable amount of money that was donated to the organization and those who do it of their own free will should be thanked. He doesn’t think this will be detrimental to the neighborhood. The advantages outweigh any disadvantages. There were no closing statements from the applicant. Motion by Esslinger to adopt the requests from the applicant as necessary to accomplish the proposal with findings listed above. Seconded by Kiefer. Mr. Perry asked if there was any discussion on the motion. Ms. Propp said she disagrees with the motion because it would be a precedent allowing the logos. The names are respectful and well done. Since this would open the flood gates, she will be voting no. Ms. Davey said that she will also be voting no. She agrees with the naming rights and the text, but the logos are not a good idea. It’s precedent setting and the logos could cause confusion. Mr. Coulibaly said he agrees with Ms. Propp. Setting precedence is risky. If they are not being asked to add the logos and there is no contingency with the sponsorships, it is not necessary to create a situation that is not sustainable. He will be voting no. Mr. Kiefer said that if this is passed, there are definitely other developments that could use this to their advantage. The logos are aesthetically pleasing compared to the other centers. With the money that has been donated, it is something the donors would deserve. Even though he’s concerned about the precedent setting nature, it does add something extra to the development. They could opt to put the logo signs inside as well. Mr. Lowenstein said that he is fine with the logo signs on the building, but he’s more concerned with the precedence of the fence logo signage. The building logo signs are a reasonable request within reason, but the external facing logos signs could be an issue if they are on property lines and it could be unsightly to the neighbors. He says he opposes the resolution as it stands, but is open an amendment. Ms. Davey said she agrees with Mr. Kiefer in that the development could choose to thank their sponsors with logo signs on the inside of the building. She is not comfortable with external logo signs. Ms. Propp said that she would like to not see any signage on fencing, but if the signage is inside, then maybe it’s not considered signage. ITEM III: GDP.SIP. Amendment 515 E. Parkway Ave. 14 Mr. Lyons said that internal facing signage is not treated as signage by the code. Mr. Perry said that he is concerned with the precedent setting and he asked the board to keep in mind they are a recommendation board and council could can choose to go forward with this or not no matter what they decide. As a non-profit representative, what happens when the main sponsor or main sign gets bought out or removed. It is the most fiscally responsible route to not allow logo signs. Motion denied 6-1 (Nay Propp, Coulibaly, Kiefer, Loewenstein, Perry, Davey) Page 12 Page 13 Page 14 Page 15 Page 16 PD AMENDMENT 515 E PARKWAY AVE PC: 5/16/2023 TRAL EN LTD 500 MERRITT AVE OSHKOSH, WI 54901 AARON/KATELYN STUEDEMANN 512 MERRITT AVE OSHKOSH, WI 54901 DANIEL T AUGSBURGER 518 MERRITT AVE OSHKOSH, WI 54901 SOLUTIONS RECOVERY INC 621 EVANS ST OSHKOSH, WI 54901 ROBERT J KOCH 517 MONROE ST OSHKOSH, WI 54901 BERNARD W PITZ ETAL 459 CHURCH AVE OSHKOSH, WI 54901 JAMES A NIGL/AMANDA M LUCK 578 MONROE ST OSHKOSH, WI 54901 MADLAND PROPERTIES LLC 1728 JEFFERSON ST OSHKOSH, WI 54901 FOX VALLEY & WESTERN LTD PO BOX 8100, DOWNTOWN STATION 8TH FLOOR MONTREAL, QC H3C 3N4 RICHARD GUST MAKI III 530 E PARKWAY AVE OSHKOSH, WI 54901 DEANNA L KROLL 524 E PARKWAY AVE OSHKOSH, WI 54901 KAITLYN I SCHNEIDER 518 E PARKWAY AVE OSHKOSH, WI 54901 DANIEL F/BILLIE J RYLANCE 602 E PARKWAY AVE OSHKOSH, WI 54901 TANYA M SCHMIDT 502 E PARKWAY AVE OSHKOSH, WI 54901 KNB PROPERTIES LLC 106 WOODSIDE CT NEENAH, WI 54956 LUKE HESSELING/LAUREN CADWELL 512 E PARKWAY AVE OSHKOSH, WI 54901 CYNTHIA THORPE 1107 MERRITT AVE OSHKOSH, WI 54901 LINDA BAETEN 1112 MERRITT AVE OSHKOSH, WI 54901 TERRY R HEFKO 526 MERRITT AVE OSHKOSH, WI 54901 DANIEL G/DAVID OROURKE TRUST 683 N MAIN ST C OSHKOSH, WI 54901 OSHKOSH HOUSING AUTHORITY PO BOX 397 OSHKOSH, WI 54903 STEVEN J HART 568 MONROE ST OSHKOSH, WI 54901 KARIN J GEHRKE 562 MONROE ST OSHKOSH, WI 54901 ROGER W HINZE PO BOX 2502 APPLETON, WI 54912 BAM PROPERTY HOLDINGS LLC PO BOX 3522 OSHKOSH, WI 54903 EMPIRE ESTATES LLC 2480 MARINA CIR UNIT 316 GREEN BAY, WI 54302 MARTENSON & EISELE INC 1377 MIDWAY RD MENASHA, WI 54952 BOYS AND GIRLS CLUB OF OSHKOSH INC 501 E PARKWAY AVE OSHKOSH, WI 54901 Page 17 BROA D ST BROA D ST MONROE ST M E R RI T T AV E PA R K WAY AV C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 5/24/2023 1 in = 120 ft 1 in = 0.02 mi¯515 E PARKWAY AVE City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 18 WAUGOO AV OTTER AV E PAR KWAY AV MERRITT AV E LINCOLN AV BAY ST GRA ND ST NOR THWESTERN AV MERRITT AV COURT ST BROAD ST HUDSON AV E PAR KWAY AV CLEVELAND AV E LINCOLN AV OAK ST EVANS ST GROVE ST MONROE ST JEFFERSON ST MILL ST FLUOR CT MARSTON PL FULTON AV FULTON AV MT VERNON ST GRAND ST MT VERNON ST SHAWANO AV GROV E ST EV ANS ST OAK ST SCHOOL AV PL EA SA N T S T MA DIS ON S T JEFFERSON ST BOYD ST MONROE ST OXFORD AV DALE AV WAUGOO AV POWER S ST WINNEBAGO AV SCHOOL AV BROAD ST OAK ST STATE ST BROAD ST BROAD ST BR OA D S T E IRVING AV WASHINGTON AV N MAIN ST BOWEN ST C M U C M U C M U C M U -P D D R -6 -P D III II I I I I I I I -P D I-PD I -P D I -P D I -P D I-P D M R -2 0 M R -2 0 M R -3 6 -P D MULTIPLE S R -9 T R -1 0 TR-10 T R -1 0 T R -1 0 TR -1 0-P D T R -1 0 -P D U M U U M U U M U U M U U M U U M U U M U -P D U M U -P D U M U -P D C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 5/24/2023 1 in = 500 ft 1 in = 0.09 mi¯515 E PARKWAY AVE City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 19 MONROE ST E PA R K WAY AV BROA D ST C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 5/24/2023 1 in = 100 ft 1 in = 0.02 mi¯515 E PARKWAY AVE City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer Page 20 We s t G r e e n B a y Gr e a t e r G r e e n B a y Fo n d D u L a c ( B o y s a n d G i r l s C l u b / Y M C A ) St u r g e o n B a y St e v e n s P o i n t Wa u s a u Me n a s h a Ap p l e t o n Be r l i n JUNE 27, 2023 23-337 RESOLUTION (CARRIED___7-0____LOST_______LAID OVER_______WITHDRAWN_______) PURPOSE: UPDATE DESIGNATION OF AUTHORIZED INDIVIDUALS FOR CITY FINANCIAL MATTERS AND INVESTMENT TRANSFERS INITIATED BY: CITY ADMINISTRATION WHEREAS, the City Finance Director/Treasurer is responsible for all fiscal transactions of the City of Oshkosh and in the Director’s absence the Assistant Finance Director is responsible for the duties and responsibilities of the Finance Director; and WHEREAS, it is necessary from time to time for the City of Oshkosh to make fund or other investment transfers or sales; and WHEREAS, it is necessary to establish clear authority for investment transactions so that transactions may be completed in a timely and efficient manner. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following individuals are herby designated as the representatives for the City of Oshkosh to act on the City’s behalf for all financial matters and for all investment transactions pertaining to City of Oshkosh Investment accounts: Russell Van Gompel, Finance Director / Treasurer Julie Calmes, Assistant Finance Director, Treasury BE IT FURTHER RESOLVED that this Resolution repeals and replaces all prior designations and authorizations for the City of Oshkosh in relation to the City’s investment accounts. Finance Department City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Russ Van Gompel, Finance Director DATE: June 27, 2023 RE: Update Designation of Authorized Signers BACKGROUND The Finance department has experienced some personnel changes within the last quarter which caused the need to update the authorized signers. ANALYSIS It is necessary to establish clear authority for investment transactions so that transactions may be completed in a timely and efficient manner. RECOMMENDATION The Finance department recommends the Council adopt the updated designation of authorized signers. Respectfully Submitted, Approved: Russ Van Gompel, Finance Director John M. Fitzpatrick, Assistant City Manager JUNE 27, 2023 23-338 RESOLUTION (CARRIED__7-0_____LOST_______LAID OVER_______WITHDRAWN_______) PURPOSE: APPROVE REVISED INVESTMENT POLICY INITIATED BY: FINANCE DEPARTMENT WHEREAS, City staff working with the City’s financial advisors have recommended changes to the City’s Investment Policy; and WHEREAS, updated policy ensures that the City maintains a prudent level of financial investing to operate in an effective and efficient manner. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached "Investment Policy" is hereby approved and the proper City officials are hereby authorized and directed to take those steps necessary to carry out the City's responsibilities under the Policy. BE IT FURTHER RESOLVED that this Policy repeals and replaces all prior Policies and versions and shall be effective upon adoption . Finance Department City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Russ Van Gompel, Finance Director DATE: June 27, 2023 RE: Approve the Revised Investment Policy BACKGROUND The Finance department has experienced some personnel changes within the last quarter, which caused the need for the investment policy to be updated. An Ehlers Investment advisor provided some recommended language changes to the investment policy. And the Government Finance Officers Association (GFOA) Best Practice for Investment Policies was reviewed and utilized while updating this policy. ANALYSIS With the recent staffing changes in the Finance department, Finance is recommending including both Assistant Finance Directors as authorized personnel in the investment policy. Included in this revision, is updating the authorized public depositories that the City of Oshkosh is currently utilizing for trust funds, tax funds, or general deposits and adding Charles Schwab as an option for future investments. This policy ensures that the City maintains a prudent level of financial investing to operate in an effective and efficient manner. It also provides written guidelines so that all stakeholders, both internally and externally, understand the investing of the City funds. Finance has included a red-lined version indicating the proposed language changes to the investment policy, as well as a clean version of the proposed revised policy. RECOMMENDATION The Finance department recommends the Council adopt the attached Investment Policy. Respectfully Submitted, Approved: Russ Van Gompel, Finance Director John M. Fitzpatrick, Assistant City Manager 1 | P a g e City of Oshkosh, WI Investment Policy SCOPE This policy applies to all funds under the authority of the City of Oshkosh, Wisconsin (the “City”) not immediately needed to meet operating expenses of the City. Specific funds covered under this policy include General, Special Revenue, Debt Service, Capital Projects, Sewer, Enterprise, Trust and Agency, and any newly created fund(s) unless specifically exempted. Financial assets of funds not under the authority of the City are administered in accordance with a separate policy. I. GENERAL OBJECTIVES The primary objectives of investment activities shall be safety, liquidity, and return: 1. Safety Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in individual investments and the overall portfolio. The objective will be to mitigate credit risk, interest rate risk and custodial risk. a. Credit Risk The City will minimize credit risk, which is the risk of loss of all or part of the investment due to the failure of the security issuer or backer, by:  Limiting investments to the types of securities permitted under Wisconsin Statutes Chapter 66.0603 or 67.11.  Approving by resolution the public depositories, financial institutions, or broker/dealers that are deemed appropriate for use under Wisconsin and Federal law.  Diversifying the investment portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized. b. Interest Rate Risk The City will minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates, by:  Structuring the investment portfolio so that security maturities match cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity.  Limiting the maximum maturity of any individual security to a period not to exceed 7 years and the average weighted maturity of the investment portfolio to a period not to exceed 3 years. c. Custodial Risk The City will minimize custodial risk, which is the risk that in the event of a financial institution failure, the City’s deposits may not be returned to it, by:  Maintaining a list of public depositories, financial institutions, custodians and broker/dealers authorized to provide deposit and investment services. Depositories or financial institutions to be designated shall be evaluated by the Finance Director/Treasurer and recommended to the Common Council for approval. 2 | P a g e 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. Alternatively, a portion of any portfolio may be placed in money market mutual funds or local government investment pools authorized and permissible under Wisconsin statutes which offer same-day liquidity for short term funds. 3. Yield Investment portfolios shall be designed with the objective of attempting to attain a market rate of return taking into account investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. Securities shall be held until maturity with the following exceptions:  A security with declining credit quality may be sold prior to maturity to minimize loss of principal.  Selling a security and reinvesting the proceeds that would improve the quality, yield, or target duration in the portfolio may be undertaken.  Unanticipated liquidity needs of the portfolio require that the security be sold. 4. Competitive Quotations With the exception of cash accounts, or investments purchased or managed by an investment advisor, all investments will be selected on the basis of competitive quotations as presented through current market conditions; at least two qualified institutions will be contacted each time an investment is placed. II. STANDARDS OF CARE 1. Prudence The standard of care to be used by investment officials shall be the “uniform prudent investor act” standard, which states “investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived” and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and this Investment Policy and acting as a prudent investor shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely manner and the liquidity and the sale of securities are carried out in accordance with the terms of this policy. 2. Limitation of Liability Notwithstanding any other provision of law, the Finance Director (or other City employee in the absence of the Finance Director) who deposits public money in any authorized public depository, in compliance with Wisconsin statutes sec. 34.05 is, under the provisions of Wisconsin Statutes sec. 34.05, relieved of any liability for any loss of public monies which results from the failure of any public depository to repay the public depositor the full amount of its deposits, thus causing a loss as defined in Wisconsin Statutes sec. 34.01(2). 3 | P a g e 3. Ethics and Conflicts of Interest City officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business, in accordance with applicable laws. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Officers and employees shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. 4. Delegation of Authority Management and administrative responsibility for the investment program of the City is entrusted to the Finance Director under the directions of the City Council. Individuals authorized to engage in investment transactions on behalf of the City are the Finance Director, Assistant Finance Director(s), the City Manager or those individuals designated by the Finance Director, City Manager or City Council. 5. Authorized and Suitable Investments Authorized investments include any investment stipulated in Wisconsin statute 66.0603 (1m) or 67.11 where applicable. a) In accordance with Wisconsin statutes 34.01 (5) and 34.09 all Wisconsin banks, state or federal chartered, and financial institutions which are members of the Federal Deposit Insurance Corporation (FDIC) or National Credit Union Administration (NCUA), as well as the Wisconsin local government pooled- investment fund, are authorized depositories. The City of Oshkosh, with the adoption of this investment policy, will allow its Finance Director to place additional funds in excess of $650,000 in any bank so named as a City depository if the depository provides a surety bond or collateralization of the time deposit or certificate of deposit. Additional unsecured deposits up to a maximum of $2,500,000 may be placed in any depository rated in the two highest categories by the financial rating institution used by the City. b) Investments considered or defined as “derivatives” that do not carry a guarantee or insurance are prohibited. c) Where possible, preference may be given to local financial institutions for the betterment of the local economy or that of local entities within the State. III. INTERNAL CONTROLS The Finance Director shall establish a system of internal controls designed to prevent losses of City funds arising from fraud, misrepresentation by third parties, unanticipated changes in financial markets, employee error or imprudent actions by employees and officers of the City. Internal controls shall address:  Separation of transaction authority from accounting and record keeping.  Clear delegation of authority to subordinate staff members.  Written confirmation of transactions for investments and wire transfers.  Dual authorizations of wire transfers.  Development of a wire transfer agreement with the lead bank and third-party custodian. 4 | P a g e  Investment and interest earnings will be recorded in the City’s accounting records based on generally accepted accounting principles (GAAP).  A monthly summary of all investment transactions will be prepared by the Finance Director for review by the City Council. IV. COLLATERALIZATION Certificates of Deposit that exceed FDIC/NCUA insurance limits and/or coverage limits specified in Wisconsin statutes 34.08(1) (2) shall require collateral valued at a minimum of 102% of the principal and accrued interest. Conditions of the collateral arrangement will be detailed in a “Security Agreement” between the depository financial institution and the City. Collateral pledged to the City for this purpose will be held by a third-party custodian, in the City’s name, and evidenced by a “Tri-Party” agreement between the depository financial institution, the City and the custodian. Evidence of ownership must be detailed in a safekeeping receipt supplied to the Finance Director. A letter of credit valued as stated above issued through the Federal Home Loan Bank of Chicago listing the City as beneficiary is acceptable. Collateral substitution(s) must be authorized by the City. The City may also request collateral, under the same conditions as stated above, for any deposits at any financial institution that exceed FDIC insurance limits. V. INVESTMENT PARAMETERS Diversification Investments shall be diversified by:  Limiting investments to avoid over concentration in securities from a specific issuer, industry or business sector, excluding U.S. Treasury obligations.  Investing in securities with varying maturities.  Continuously investing a portion of the investment portfolio in readily available funds such as local government investment pools, money market accounts or money market mutual funds permissible under state statute. VI. REPORTING The Finance Director shall present a monthly report on the investment program and investment activity to the City Council. The report shall include a management summary displaying the status of the investment portfolio and transactions made over the previous month. The management summary shall be prepared in a manner that will allow the City Council to determine if investment activities during the reporting period conform to this Investment Policy. VII. POOLING OF CASH Except where otherwise provided by the City Council, the Finance Director is authorized to pool the cash of the funds identified in this policy to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration where it is advantageous and prudent to do so. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. VIII. ADOPTION AND APPROVAL 5 | P a g e By resolution, the Investment Policy shall be formally approved and adopted by the City Council and reviewed as needed but at least every three years. IX. LIST OF ATTACHMENTS The following documents, as applicable, are attached to this policy;  List of authorized personnel  List of authorized public depositories, financial institutions and broker/dealers  Internal Controls  Relevant Wisconsin statutes and local ordinances Approved and adopted this _____________ day of _______________, _______. 6 | P a g e Authorized Personnel Russ Van Gompel, Director of Finance Hailey Palmquist, Assistant Finance Director, Comptroller Julie Calmes, Assistant Finance Director, Treasury Mark Rohloff, City Manager 7 | P a g e List of authorized public depositories, financial institutions and broker/dealers Associated Bank Charles Schwab Community First Credit Union Ehlers Investment Partners Local Government Investment Pool Nicolet National Bank Oshkosh Area Community Foundation PMA Financial Network, LLC U.S. Bank Verve, a Credit Union Wisconsin Investment Series Cooperative (WISC) 8 | P a g e Internal Controls The Finance Director is responsible for establishing and maintaining an internal control structure that will be reviewed annually with the City of Oshkosh’s independent auditor. The internal control structure shall be designed to ensure that the assets of the City of Oshkosh are protected from loss, theft or misuse and to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits require estimates and judgements by management. The internal controls shall address the following points: • Control of collusion. • Separation of transaction authority from Finance and Accounting. • Custodial safekeeping. • Avoidance of physical delivery securities. • Clear delegation of authority to subordinate staff members. • Written confirmation of transactions for investment and wire transfers. • Development of a wire transfer agreement with the lead bank and third party custodian. 9 | P a g e Relevant Wisconsin statutes and local ordinances Wisconsin statute 66.0603 (1m) Wisconsin statute 67.11 (2) Wisconsin statutes 34.01 (2) (5) and 34.09 Wisconsin statutes 34.08 (1) (2) 1 | P a g e City of Oshkosh, WI Investment Policy SCOPE This policy applies to all funds under the authority of the City of Oshkosh, Wisconsin (the “City”) not immediately needed to meet operating expenses of the City. Specific funds covered under this policy include General, Special Revenue, Debt Service, Capital Projects, Sewer, Enterprise, Trust and Agency, and any newly created fund(s) unless specifically exempted. Financial assets of funds not under the authority of the City are administered in accordance with a separate policy. I. GENERAL OBJECTIVES The primary objectives of investment activities shall be safety, liquidity, and return: 1. Safety Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in individual investments and the overall portfolio. The objective will be to mitigate credit risk, interest rate risk and custodial risk. a. Credit Risk The City will minimize credit risk, which is the risk of loss of all or part of the investment due to the failure of the security issuer or backer, by:  Limiting investments to the types of securities permitted under Wisconsin Statutes Chapter 66.0603 or 67.11.  Approving by resolution the public depositories, financial institutions, or broker/dealers that are deemed appropriate for use under Wisconsin and Federal law.  Diversifying the investment portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized. b. Interest Rate Risk The City will minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates, by:  Structuring the investment portfolio so that securities mature to meet security maturities match cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity.  Limiting the maximum maturity of any individual security to a period not to exceed 7 years and the average weighted maturity of the investment portfolio to a period not to exceed 3 years. c. Custodial Risk The City will minimize custodial risk, which is the risk that in the event of a financial institution failure, the City’s deposits may not be returned to it, by:  Maintaining a list of public depositories, financial institutions, custodians and broker/dealers authorized to provide deposit and investment services. Depositories or financial institutions to be designated shall be evaluated by the Finance Director/Treasurer and recommended to the Common Council for approval.  Requiring all public depositories, financial institutions, custodians and broker/dealers authorized to provide deposit and investment services to supply 2 | P a g e as appropriate audited financial statements demonstrating compliance with state and federal capital adequacy guidelines. 2. LIQUIDITY Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. Investment portfolios will be structured This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. Alternatively, a portion of any portfolio may be placed in money market mutual funds or local government investment pools authorized and permissible under Wisconsin statutes which offer same-day liquidity for short term funds. 3. YIELD Yield Investment portfolios shall be designed with the objective of attempting to attain a market rate of return taking into account investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. Securities shall be held until maturity with the following exceptions:  A security with declining credit quality may be sold prior to maturity to minimize loss of principal.  Selling a security and reinvesting the proceeds that would improve the quality, yield, or target duration in the portfolio may be undertaken.  Unanticipated liquidity needs of the portfolio require that the security be sold.  Liquidity needs of the City require a security or securities to be sold prior to maturity.  A security swap would improve the safety and yield of the overall portfolio. 4. COMPETITIVE QUOTATIONS Competitive Quotations With the exception of cash accounts, or investments purchased or managed by an investment advisor, all investments will be selected on the basis of competitive quotations as presented through current market conditions; at least two qualified institutions will be contacted each time an investment is placed. II. STANDARDS OF CARE 1. Prudence The standard of care to be used by investment officials shall be the “uniform prudent person investor act” standard, which states “investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived” and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and this Investment Policy and acting as a prudent person investor shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely manner and the liquidity and the sale of securities are carried out in accordance with the terms of this policy. 2. Limitation of Liability Notwithstanding any other provision of law, the Finance Director (or other City employee in the absence of the Finance Director) who deposits public money in any authorized public depository, in compliance with Wisconsin statutes sec. 34.05 is, under the provisions of Wisconsin Statutes sec. 34.05, relieved of any liability for any loss of public monies which results from the failure of 3 | P a g e any public depository to repay the public depositor the full amount of its deposits, thus causing a loss as defined in Wisconsin Statutes sec. 34.01(2). 3. Ethics and Conflicts of Interest City officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business, in accordance with applicable laws. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Officers and employees shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. 4. Delegation of Authority Management and administrative responsibility for the investment program of the City is entrusted to the Finance Director under the directions of the City Council. Individuals authorized to engage in investment transactions on behalf of the City are the Finance Director, Assistant Finance Director(s), the City Manager or those individuals designated by the Finance Director, City Manager or City Council. 5. Authorized and Suitable Investments Authorized investments include any investment stipulated in Wisconsin statute 66.0603 (1m) or 67.11 where applicable. a) In accordance with Wisconsin statutes 34.01 (5) and 34.09 all Wisconsin banks, state or federal chartered, and financial institutions which are members of the Federal Deposit Insurance Corporation (FDIC) or National Credit Union Administration (NCUA), as well as the Wisconsin local government pooled- investment fund, are authorized depositories. The City of Oshkosh, with the adoption of this investment policy, will allow its Finance Director to place additional funds in excess of $650,000 in any bank so named as a City depository if the depository provides a surety bond or collateralization of the time deposit or certificate of deposit. Additional unsecured deposits up to a maximum of $2,500,000 may be placed in any depository rated in the two highest categories by the financial rating institution used by the City. b) Investments considered or defined as “derivatives” that do not carry a guarantee or insurance are prohibited, including but not limited to Mortgaged Back Securities (MBS), Collateralized Mortgage Obligations (CMO), Asset Backed Securities (ABS) and Interest Rate Swaps. c) Where possible, preference may be given to local financial institutions for the betterment of the local economy or that of local entities within the State. III. INTERNAL CONTROLS The Finance Director shall establish a system of internal controls designed to prevent losses of City funds arising from fraud, misrepresentation by third parties, unanticipated changes in financial markets, employee error or imprudent actions by employees and officers of the City. Internal controls shall address:  Separation of transaction authority from accounting and record keeping. 4 | P a g e  Clear delegation of authority to subordinate staff members.  Written confirmation of transactions for investments and wire transfers.  Dual authorizations of wire transfers.  Development of a wire transfer agreement with the lead bank and third-party custodian.  Investment and interest earnings will be recorded in the City’s accounting records based on generally accepted accounting principles (GAAP).  A monthly summary of all investment transactions will be prepared by the Finance Director for review by the City Council. IV. COLLATERALIZATION Certificates of Deposit that exceed FDIC/NCUA insurance limits and/or coverage limits specified in Wisconsin statutes 34.08(1) (2) shall require collateral valued at a minimum of 102% of the principal and accrued interest. Conditions of the collateral arrangement will be detailed in a “Security Agreement” between the depository financial institution and the City. Collateral pledged to the City for this purpose will be held by a third-party custodian, in the City’s name, and evidenced by a “Tri-Party” agreement between the depository financial institution, the City and the custodian. Evidence of ownership must be detailed in a safekeeping receipt supplied to the Finance Director. A letter of credit valued as stated above issued through the Federal Home Loan Bank of Chicago listing the City as beneficiary is acceptable. Collateral substitution(s) must be authorized by the City. The City may also request collateral, under the same conditions as stated above, for any deposits at any financial institution that exceed FDIC insurance limits. V. INVESTMENT PARAMETERS Diversification Investments shall be diversified by:  Limiting investments to avoid over concentration in securities from a specific issuer, industry or business sector, excluding U.S. Treasury obligations.  Investing in securities with varying maturities.  Continuously investing a portion of the investment portfolio in readily available funds such as local government investment pools, money market accounts or money market mutual funds permissible under state statute. VI. REPORTING The Finance Director shall present a monthly report on the investment program and investment activity to the City Council. The report shall include a management summary displaying the status of the investment portfolio and transactions made over the previous month. The management summary shall be prepared in a manner that will allow the City Council to determine if investment activities during the reporting period conform to this Investment Policy. VII. POOLING OF CASH Except where otherwise provided by the City Council, the Finance Director is authorized to pool the cash of the funds identified in this policy to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration where it is advantageous and prudent to do so. Investment income will be allocated to the various funds based on the pro rata portion of each fund their respective participation and in accordance with generally accepted accounting principles. 5 | P a g e VIII. ADOPTION AND APPROVAL By resolution, the Investment Policy shall be formally approved and adopted by the City Council and reviewed as needed but at least every three years. IX. LIST OF ATTACHMENTS The following documents, as applicable, are attached to this policy;  List of authorized personnel  List of authorized public depositories, financial institutions and broker/dealers  Internal Controls  Relevant Wisconsin statutes and local ordinances Approved and adopted this _____________ day of _______________, _______. 6 | P a g e Authorized Personnel Russ Van Gompel, Director of Finance Jennifer Messerschmidt, Assistant Director of Finance Hailey Palmquist, Assistant Finance Director, Comptroller Julie Calmes, Assistant Finance Director, Treasury Mark Rohloff, City Manager 7 | P a g e List of authorized public depositories, financial institutions and broker/dealers Associated Bank Charles Schwab Community First Credit Union Ehlers Investment Partners First National Bank Local Government Investment Pool Nicolet National Bank Oshkosh Area Community Foundation PMA Financial Network, LLC U.S. Bank Verve, a Credit Union Wisconsin Investment Series Cooperative (WISC) 8 | P a g e Internal Controls The Finance Director is responsible for establishing and maintaining an internal control structure that will be reviewed annually with the City of Oshkosh’s independent auditor. The internal control structure shall be designed to ensure that the assets of the City of Oshkosh are protected from loss, theft or misuse and to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits require estimates and judgements by management. The internal controls shall address the following points: • Control of collusion. • Separation of transaction authority from Finance and Accounting. • Custodial safekeeping. • Avoidance of physical delivery securities. • Clear delegation of authority to subordinate staff members. • Written confirmation of transactions for investment and wire transfers. • Development of a wire transfer agreement with the lead bank and third party custodian. 9 | P a g e Relevant Wisconsin statutes and local ordinances Wisconsin statute 66.0603 (1m) Wisconsin statute 67.11 (2) Wisconsin statutes 34.01 (2) (5) and 34.09 Wisconsin statutes 34.08 (1) (2) JUNE 27, 2023 23-339 RESOLUTION (CARRIED__7-0_____LOST_______LAID OVER_______WITHDRAWN_______) PURPOSE: APPROVE CASH HANDLING POLICY INITIATED BY: FINANCE DEPARTMENT LONG RANGE FINANCE COMMITTEE RECOMMENDATION: Approved WHEREAS, the Finance Department, together with the Long Range Finance Committee, have developed a cash handling policy defining responsibilities and providing clear accountability for the cash handling process. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached "Cash Handling Policy" is hereby approved and the proper City officials are hereby authorized and directed to take those steps necessary to carry out the City's responsibilities under the Policy. BE IT FURTHER RESOLVED that this Policy repeals and replaces all prior Policies and versions of any policy or procedure covering the same subject matter and shall be effective upon adoption. Finance Department City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Russ Van Gompel, Director of Finance DATE: August 15, 2022 RE: Recommendation to Approve Cash Handling Policy BACKGROUND As part of its mission to research, study, and address the long-range financial issues of the City, the Long Range Finance Committee had been given the task of evaluating the creation of a Cash Handling Policy for the City. ANALYSIS Cash Management policies are written guidelines which ensure that adequate internal controls are in place to effectively safeguard cash transactions, deposits, and accounting activities to maintain public trust. Strong internal controls for the collections, custodianship, and deposit of cash are necessary to prevent mishandling of funds. These controls are designed to safeguard employees against inappropriate charges of mishandling funds by defining their responsibilities and providing clear accountability in the cash handling process. Ensuring the existence of policies and procedures governing all types of payments allows for the effective management of the City’s liquidity and its ability to meet all obligations, and aids in the defense against fraud. FISCAL IMPACT There is no anticipated financial impact from the approval of the proposed Cash Handling Policy. RECOMMENDATION The Long Range Finance Committee and Staff recommends that Council adopt the Cash Handling Policy. We strongly believe that passage of this policy is in the best interest of the citizens of the City of Oshkosh as we move into the future. Respectfully Submitted, Approved: Russ Van Gompel John Fitzpatrick Director of Finance Assistant City Manager CITY OF OSHKOSH CITY COUNCIL POLICY STATEMENT General Subject: Administration Date Drafted: 6/07/2023 Revised: Special Subject: Cash Handling Effective Date: PURPOSE: The goal of this policy for cash handling is to ensure adequate internal controls by effectively safeguarding, depositing, and accounting for cash on behalf of the City of Oshkosh and to maintain public trust. Strong internal controls for the collections, custodianship, and deposit of cash are necessary to prevent mishandling of funds. These controls are designed to safeguard employees against inappropriate charges of mishandling funds by defining their responsibilities and providing clear accountability in the cash handling process. Ensuring the existence of policies and procedures governing all types of payments allows for the effective management of the City’s liquidity and its ability to meet all obligations, and aids in the defense against fraud. AUTHORITIES: The Director of Finance shall perform duties prescribed by the Wisconsin Statutes, particularly sections 62.09(9) and (10) thereof and shall be responsible for planning, reporting, and controlling all financial affairs of the city. The Assistant Director of Finance shall be acting Director of Finance and be responsible for the statutory duties of City Treasurer and Comptroller while the Director is absent or incapacitated. RESPONSIBILITIES: The Finance Department is responsible for the collection of all City accounts receivable, including taxes, special assessments, fees, non-moving violation fines, water, sewer, departmental earnings, etc. The Director of any City department who anticipates receiving City cash on a regular basis is responsible for assigning a person(s) to the duties that will adhere to the City’s policy. The assigned employee must be trained in proper cash handling techniques and be provided with a copy of this policy. The structure should provide for a segregation of functional responsibilities such as invoicing, receipt of payments, and record keeping. There must be sufficient staff to permit segregation of duties. The work environment must be conducive to safeguarding money. This includes, but is not limited to, proper office with counters, safes, cash boxes, cash registers/terminals, camera and video monitors, and alarm buttons. Department heads are responsible for collaborating with the Director of Finance or the Assistant Director of Finance to establish and maintain a system of procedures, documentation and reporting on receipts handling and deposit of City money. Notification to the Finance Director and/or the Assistant Finance Director of any theft is required within twenty-four hours of discovery. On-site inspections and audits of cash on hand will be performed by the Finance department for any department that retains a cash drawer or a petty cash drawer. CITY OF OSHKOSH CITY COUNCIL POLICY STATEMENT General Subject: Administration Date Drafted: 6/07/2023 Revised: Special Subject: Cash Handling Effective Date: PROCEDURES FOR RECONCILING AND DEPOSITING FUNDS: The collections department will perform a daily reconciliation of their transactions, and a deposit of any funds that exceed $500 in their drawer. A deposit slip will be completed and all cash and checks will be bound together. All cash, checks, sales slips, receipts, and other applicable documents must be secured and safeguarded. All cash and checks must be receipted by the cash register. All checks must be endorsed immediately upon receipt by the department. The total of the deposit should agree with the total of the daily receipts. Routinely, the above records need to be reviewed by someone other than the individuals involved in the above functions. All money received is to be deposited with the City’s operating bank. No money is to be withheld from a deposit in order to cash personal checks or to purchase miscellaneous items for the department. Purchases made in this manner reduce the amount of revenue and expenditures reported and weaken the internal control procedures. The practice of netting program revenue is not allowed. All overages and shortages should be reported to the supervisor as soon as they are discovered. The employee responsible for the cash must report any shortages immediately to his/her supervisor. To enhance the internal control over money, a segregation of duties within the department needs to occur whenever possible, so that errors or irregularities are prevented or promptly detected. The duties of one employee should provide a cross-check of the work of one or more employees. CONTROLS FOR CASH HANDLING: If you take payment in cash and to prevent errors and potential disputes you should: o Talk through the transaction with the customer. o Segregate bills by denomination before you count the money. o Take your time in counting cash. o If an interruption occurs during the counting process, the counting must be stopped and started again from the beginning. o Strap money when receiving a large amount of bills. o Double count large amounts and payments which involve many bills (two people should count it and an adding machine tape may be used). o Inspect large bills closely ($20, $50 and $100) for counterfeit. o Keep money received in view but out of reach of the customer until the transaction is complete. o Always receipt the same amount of cash as you place in the till. o Cash should be immediately placed in the till as soon as the transaction is complete. o Do not handle two transactions at once, i.e. don’t make change in the middle of taking a payment even for the same customer. If you take payment in cash and to prevent errors and potential disputes you should: o Checks for City revenue should be made payable to the “City of Oshkosh.” o Examine the check as follows: CITY OF OSHKOSH CITY COUNCIL POLICY STATEMENT General Subject: Administration Date Drafted: 6/07/2023 Revised: Special Subject: Cash Handling Effective Date:  Has it been altered?  Is it signed? Does preprinted name agree with the signature?  Does the numbered amount agree with the written amount?  Is the check post-dated? ~ DO NOT ACCEPT  Never agree to hold a check for anyone o Restrictively endorse the check as soon as you receive it. o Personal and company checks are accepted for the amount of sale only. o Discrepancy between Numeric and Written Amounts: When the numeric and written amounts on a check do not agree, a new check should be requested. If a corrected check cannot be obtained, steps must be taken to ensure collection of the correct amount. SAFEGUARDING: Cash and checks are to be secured and safeguarded. Access to cash and checks is to be restricted to those employees who are assigned fiscal responsibility. All cash receipts are to be deposited same day or the next business day. The number of employees with knowledge of the safe combination is to be kept to an absolute minimum. All losses resulting from or involving actual or suspected theft, burglary or robbery must be reported immediately to the supervisor, the Police Department and the Finance Director even if no loss actually occurred. The supervisor shall prepare a written report documenting the events and provide a copy to the Finance Director along with the police report. All losses resulting from errors in record-keeping or making change (mysterious disappearance) where theft is not suspected shall be recorded and be available for audit upon request. JUNE 27, 2023 23-340 RESOLUTION (CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: AUTHORIZE AN INTERFUND LOAN FROM THE GENERAL FUND TO TAX INCREMENTAL DISTRICT 25 AND APPROVE REPAYMENT TERMS FOR THE INTERFUND LOAN INITIATED BY: FINANCE DEPARTMENT WHEREAS, by Resolution 17-92 adopted on February 28, 2017 the Council approved an inter–Tax Incremental District (TID) fund loan and repayment plan in the amount of $1,343,000 from TID 17 to TID 25 to assist with the construction of the riverwalk; and WHEREAS, on February 14, 2023 the Council by Resolution 23-71 approved the assignment, assumption and amendment of the Development Agreement for TID 25 and pursuant to the amended agreement paid off the remaining amount due, $968,424.59, to Oshkosh Investors (the previous owners of the Best Western) under the 2012 paygo obligation of one million dollars ($1,000,000) from monies available in the General Fund; and WHEREAS, to date TID 25 has not repaid any of the amount advanced from TID 17 or the General Fund; and WHEREAS, there are sufficient funds within the General Fund surplus to repay TID 25’s obligation to TID 17 at this time; and WHEREAS, it is necessary to memorialize the obligation of TID 25 to repay the General Fund for funds advanced for the benefit of TID 25 to repay the inter -TID Fund Loan from TID 17 and the amount advanced from payment of the original paygo obligation of Oshkosh Investors; and WHEREAS, TID 25 is projected to receive future increments of $288,822 annually until 2038 when the TID closes which is sufficient to cover the repayment to the General Fund; and JUNE 27, 2023 23-340 RESOLUTION CONT’D WHEREAS, the current interest rate for funds obtained from the State Trust Fund loan program is at 5.25% which the Council hereby determines is a fair and reasonable interest rate for the interfund loan. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the General Fund loan to TID 25 $2,300,000 for 15 years at 5.25% and TID 25 will repay the General Fund on July 1 of each year a principal and interest payment based on the attached Debt Service Schedule. BE IT FURTHER RESOLVED that this loan shall have priority over any future development incentives or public infrastructure projects within TID 25 that may be requested. INTERFUND LOAN FROM GENERAL FUND TO TID 25 $2,300,000 July 1, 2023 Debt Service Schedule Date Principal Coupon Interest Total P+I 07/01/2023 - - - - 07/01/2024 104,597.44 5.250% 120,750.00 225,347.44 07/01/2025 110,088.81 5.250% 115,258.63 225,347.44 07/01/2026 115,868.47 5.250% 109,478.97 225,347.44 07/01/2027 121,951.57 5.250% 103,395.88 225,347.45 07/01/2028 128,354.02 5.250% 96,993.42 225,347.44 07/01/2029 135,092.61 5.250% 90,254.83 225,347.44 07/01/2030 142,184.97 5.250% 83,162.47 225,347.44 07/01/2031 149,649.68 5.250% 75,697.76 225,347.44 07/01/2032 157,506.29 5.250% 67,841.15 225,347.44 07/01/2033 165,775.37 5.250% 59,572.07 225,347.44 07/01/2034 174,478.58 5.250% 50,868.87 225,347.45 07/01/2035 183,638.70 5.250% 41,708.74 225,347.44 07/01/2036 193,279.74 5.250% 32,067.71 225,347.45 07/01/2037 203,426.92 5.250% 21,920.52 225,347.44 07/01/2038 214,106.83 5.250% 11,240.61 225,347.44 Total $2,300,000.00 -$1,080,211.63 $3,380,211.63 Yield Statistics Bond Year Dollars $20,575.46 Average Life 8.946 Years Average Coupon 5.2500000% Net Interest Cost (NIC)5.2500000% True Interest Cost (TIC)5.1828452% Bond Yield for Arbitrage Purposes 5.1828452% All Inclusive Cost (AIC)5.1828452% IRS Form 8038 Net Interest Cost 5.2500000% Weighted Average Maturity 8.946 Years Sample Issue | SINGLE PURPOSE | 6/ 1/2023 | 10:24 AM Finance Department City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Russ Van Gompel, Director of Finance DATE: June 20, 2023 RE: Authorize an Interfund Loan from the General Fund to Tax Increment District 25 and Approve Repayment Terms for the Interfund Loan. BACKGROUND On February 28, 2017 Council approved the and Interfund Loan from TID 17 to TID 25 in the amount of $1,343,000. In addition, Council approved the payment of $968,425 to the previous owners of the Best Western pursuant to a 2012 Development Agreement. TID 25 now has a liability to repay the loan from TID 17 and is in a negative position cash position from the payment of the Pay Go obligations from the 2012 Development Agreement. TID 25 is projected to receive future tax increments to cover the annual loan repayment of $288,822. ANALYSIS The amortization schedule for the repayment to the General Fund is 5.25%, which is close to the current rate to borrow funds from the State Trust Fund Loan Program. Staff feels this is a fair and reasonable rate for the interfund loan. The loan will be repaid over the next 15 years. FISCAL IMPACT Based on a 15-year repayment schedule, the General Fund will receive an additional $1,080,211.63 in interest payments from the loan. The interest on the loan is calculated on the unpaid balance of the loan, so the interest amount will decrease each year, starting at $120,750 in 2024 and declining to $11,240 in 2038. This will be additional income in the General Fund and can be used to help pay for on- going services. RECOMMENDATION Staff recommends adoption of the resolutions noted above. Respectfully Submitted, Approved: Russ Van Gompel John Fitzpatrick Director of Finance Assistant City Manager JUNE 27, 2023 23-341 RESOLUTION (CARRIED__7-0______LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE COMBINATION “CLASS B” LICENSE INITIATED BY: CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police and Fire Chief, or their respective designees, and a representative of the Winnebago County Health Department have recommended that the following licenses be granted or conditionally granted as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees, or by a representative of the Winnebago County Health Department; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: COMBINATION “CLASS B” LICENSE (JULY 1, 2023 – JUNE 30, 2024) NAME AND ADDRESS: LOCATION OF PREMISES: PIONEER TIKI BAR…………………….…….1000 Pioneer Drive, Oshkosh Agent: Arthur Dumke, 2062 Menominee Dr., Oshkosh, WI JUNE 27, 2023 23-342 RESOLUTION (CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE COMBINATION “CLASS B” LICENSE INITIATED BY: CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police and Fire Chief, or their respective designees, and a representative of the Winnebago County Health Department have recommended that the following licenses be granted or conditionally granted as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees, or by a representative of the Winnebago County Health Department; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: COMBINATION “CLASS B” LICENSE (JULY 1, 2023 – JUNE 30, 2024) NAME AND ADDRESS: LOCATION OF PREMISES: THE GOOD YOLK BRUNCH & CAFE…………………….…….1009 W. 9th Ave., Oshkosh Agent: Zequir Ajdini, 1265 Judy Lee Dr., Oshkosh, WI I:\Engineering\2021 - 2030 Contracts\2024 CONTRACTS\Strand 2024 Surv Support\Strand-Surv Support Serv CC Memo_6-22-23.docx Page 1 of 1 TO: Honorable Mayor and Members of the Common Council FROM: John Fitzpatrick, Assistant City Manager DATE: June 22, 2023 RE: Professional Services Agreement with Strand Associates, Inc. (Strand) for Survey Services for the 2024 Street Program ($55,000) The Department of Public Works requested a proposal from Strand to provide survey services for the 2024 Streets Program. These services will include setting horizontal and vertical control; corresponding with Digger’s Hotline to request buried utility locations; conducting topographic surveys of portions of Nebraska Street, Prospect Avenue, and Cherry Street; and creating a base map or areas surveyed. Staff have reviewed the proposal, and find that the costs associated with this Project are commensurate with the amount of work to be performed. The cost of these services is estimated not to exceed $55,000. Funding for this Project is available in the CIP (Account No. 03210410-6801-04091/Contract Control-Paving-Annual – Envir Assemts/Subsf, 03210410-6802-04091/Contract Control-Sanitary Sewer-Annual – Envir Assemts/Subsf, 03210410-6803-04091/Contract Control-Water Main-Annual – Envir Assemts/Subsf, and 03210410-6804-04091/Contract Control-Storm Sewer-Annual – Envir Assemts/Subsf). Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report regarding this professional services agreement. Please contact me if you have any questions concerning this professional services agreement. JF/jlg City of Oshkosh Status of Outstanding Issues Date of Initial Request Affected Department(s) (If Applicable) Title of Directive Current Status Next Status Report/Update Other Notes 1/22/2019 & 1/10/2023 Finance & Public Works Work to address inequities in Special Assessments by providing Council options Summary of options was issued to Council on 5/9/23. Workshop is recommended, date TBD.6/27/2023 Village of Pewaukee has successfully defended a lawsuit challenging its Transportation Utility Fee (TUF) 6/9/2020 City Manager Community Conversations to address racism Addressed community at Juneteenth Celebration and engaged with Community Leaders.7/11/2023 1/10/2023 City Manager Engage other governmental and non-profit entities in the region to reduce and prevent homelessness Met with new County Housing advocate on County-wide approach; meeting to be convened shortly. 7/11/2023 1/10/2023 City Manager Infuse Sustainability and DEI concepts into City policies and City day to day operations Key Performance Indicators (KPI's) have been approved by the DEI Committee.6/30/2023 1/1/2021 City Manager Continue participating in state wide initiatives to improve Oshkosh’s shortfall in state-local funding, including reform of Shared Revenue program and fully funding Municipal Services Program (MSP). League lobbying efforts have been successful. State legislation to increase shared revenue expected to be approved and signed into law by June 30. 7/1/2023 8/24/2021 Community Development Convention and Visitors Bureau (CVB) Tourism Assessment City staff is working with the CVB and other community partners on a Downtown Area study.6/30/2023 Downtown study underway. 5/10/2022 City Manager American Rescue Plan Act (ARPA) funding for non- infrastructure purposes. Summary of committed funds was presented to Council on 3/14/23.6/30/2023 11/9/2022 City Manager Boards, Commissions and Committees, Study Council approved recommendations, implementation is underway.6/30/2023 1/10/2023 DPW/Legal Sanitary District Negotiations Staff has responded to counter proposal and is scheduling follow up meeting with Districts representatives. 6/27/2023 6/13/2023 Council Meeting Common Council Meeting Speaker Registration Speaker Registration by Date Range Full Name Home City/State Company Agenda Item # (s): Statement at Statement at Handouts Entry Date/Time Address Beginning End patricia 1316 Broad St Oshkosh, 6/27/2023 6:00:00 diener WI PM Tracy Ogden 8021 cavendish road Neenah wi