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05.09.23 FULL AGENDA
If anyone requires reasonable ADA accommodations, please contact the office of the City Manager at citymgr@ci.oshkosh.wi.us, or phone 920-236-5002. To send written correspondence to Council, mail to the City Manager, or place in City Hall Dropbox, or email to council@ci.oshkosh.wi.us, (prior to the Council meeting). OSHKOSH COMMON COUNCIL AGENDA COUNCIL CHAMBERS, CITY HALL OSHKOSH, WISCONSIN May 9, 2023 A. CALL TO ORDER: (6:00 pm) Voting First: Deputy Mayor Erickson B. ROLL CALL C. INVOCATION D. PLEDGE OF ALLEGIANCE Oshkosh North High School E. INTRODUCTION OF STAFF Mike Blank: Facilities Project Coordinator / Facilities Neal Matherne: Curator of Education / Public Museum F. PROCLAMATIONS The following proclamations were declared by Mayor Mugerauer. (No formal reading will take place at today’s council meeting.) • April 28 Arbor Day in the City of Oshkosh • April 28 Jessica Turner Day in the City of Oshkosh • May 4 A Day of Prayer in the City of Oshkosh • May 5 & 6 Altrusa Days in the City of Oshkosh • May Williams Syndrome Awareness Month in the City of Oshkosh • May Older Americans Month in the City of Oshkosh • May 9 Public Service Recognition Week G. CITIZEN STATEMENTS TO COUNCIL (Citizens wishing to speak must register through the city’s website or the “Connect Oshkosh” smartphone app. Citizens are to address the Council only. Statements are limited to five (5) minutes; must address items that are not listed on the Council meeting agenda, are limited to issues that have an impact on the City of Oshkosh and the Common Council may address at future meeting, and must not include endorsements of any candidates or other electioneering .) OSHKOSH COMMON COUNCIL – May 9, 2023 NOTE: The Council has a five-minute rule for all speakers addressing an item on the agenda. If you require more time please inform the Mayor at the beginning of your presentation. H. CONSENT AGENDA ITEMS (Consent Agenda Items are those items of a routine administrative nature that are voted on by the Council in a Single Roll Call Vote. Staff Recommends Approval of all Items. Any member of the public or Common Council may request that an item be removed from the Consent Agenda for discussion.) 01. Report of Bills by the Finance Director 02. Receipt & Filing of Meeting Minutes - Common Council Meeting 04.25.23 03. Receipt & Filing of the Cash and Investment Report for March 2023 04. Res 23-218 Approve CIP Amendment and Professional Services Agreement with AECOM for WDOT Project No. 4994-01-30 City of Oshkosh Bowen Street Reconstruction Design ($662,038.37) 05. Res 23-219 Approve Acceptance of Waivers of Special Assessment Notices and Hearings for Storm Sewer Laterals 06. Res 23-220 Approve Final Resolution for Special Assessments for Storm Sewer Laterals Relating to Contract 23-20 / Various Locations with Signed Waiver 07. Res 23-221 Award Bid for Public Works Contract No. 23-20 to Wood Sewer & Excavating for Storm Sewer Laterals / Various Locations ($830,256.73) 08. Res 23-222 Award Bid for Public Works Contract No. 23-10 to Vinton Construction Company, Inc. for Parking Lot Construction and Miscellaneous Paving ($893,580.84) 09. Res 23-223 Approve Cooperative Purchase of Truck Chassis from Quality Truck Care Center for Sanitation Division ($198,745.00) 10. Res 23-224 Approve Block Party – Dave Vienola to utilize 16th Avenue for their neighborhood block party, May 20, 2023 11. Res 23-225 Approve Appointment of City Manager as City of Oshkosh Representative to East Central Wisconsin Regional Planning Commission 12. Res 23-226 Approve Lease Extension with Oshkosh Community YMCA / Red Arrow Park Baseball Complex Concessions Operations 13. Res 23-227 Appointments of Council Members as Liaisons to Board & Commissions 14. Res 23-228 Approve Combination “Class B” License, Special Class “B” Licenses, Approve Transfer of Combination “Class B” License I. ITEMS REMOVED FROM CONSENT AGENDA OSHKOSH COMMON COUNCIL – May 9, 2023 NOTE: The Council has a five-minute rule for all speakers addressing an item on the agenda. If you require more time please inform the Mayor at the beginning of your presentation. J. PENDING ORDINANCE 15. Ord 23-229 Approve Zone Change from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD) for Property Located at 2665 Oregon Street (Plan Commission Recommends Approval) 16. Ord 23-230 Establish no parking on W. Ripple Avenue, south side from Oregon Street to Red Oak Court 17. Ord 23-231 Extend no parking during school hours on Smith Avenue to 4:00 p.m. (south side) K. NEW RESOLUTIONS 18. Res 23-232 Approve Revised Fund Balance Policy 19. Res 23-233 Approve Rental Fees for Lakeshore Park 4 Seasons Building 20. Res 23-234 Approve General Development Plan and Specific Implementation Plan to Allow Outdoor Commercial Entertainment at 2665 Oregon Street (Plan Commission Recommends Approval) 21. Res 23-235 Approve Board, Commission and Committee Subcommittee Recommendations L. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS 22. Future Agenda Items: A. Options to Reduce/Eliminate Special Assessments 23. Future Workshops: A. June 27 – Housing Workshop (Kelly Nieforth) B. June 28 – Budget Workshop M. COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS 24. Report of Council Liaison for Boards & Commissions N. CITY MANAGER ANNOUNCEMENTS & STATEMENTS 25. 2023 Goals – 1st Quarter Update 26. Professional Services Agreement with Emergency Services Consulting International, Inc. for Community Risk Assessment for the Oshkosh Fire Department ($42,662.00) 27. Council Portrait May 23rd at 5:30 p.m. 28. Outstanding Issues O. ADJOURN AS WE GATHER TONIGHT, WE ARE GRATEFUL FOR THE GOOD THINGS THAT HAVE COME TO THIS CITY. MAY OUR DECISIONS ALWAYS BE ONES THAT ARE FOR THE WELL-BEING OF ALL WHOM WE GOVERN. THERE ARE NO ATTACHMENTS ASSOCIATED WITH THIS ITEM CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT 7168 04/28/2023 AECOM INC 6,243.75 7169 04/28/2023 BROOKS TRACTOR INC 1,064.47 7170 04/28/2023 BROWN AND CALDWELL 8,589.21 7171 04/28/2023 CAREW CONCRETE & SUPPLY CO INC 1,519.50 7172 04/28/2023 CENTER FOR INTERNET SECURITY INC 3,185.50 7173 04/28/2023 CINTAS CORPORATION 472.61 7174 04/28/2023 CITIES DIGITAL INC 1,000.00 7175 04/28/2023 ULTIMATE SAFETY CONCEPTS INC 2,042.20 7176 04/28/2023 CORE AND MAIN LP 1,882.50 7177 04/28/2023 DALE MARTIN 345.00 7178 04/28/2023 EVOQUA WATER TECHNOLOGIES LLC 7,321.65 7179 04/28/2023 FACILITY ENGINEERING INC 12,770.00 7180 04/28/2023 FERGUSON WATERWORKS #1476 3,498.50 7181 04/28/2023 FIRE APPARATUS & EQUIPMENT INC 2,321.72 7182 04/28/2023 JOHNSON CONTROLS US HOLDINGS LLC 10,052.87 7183 04/28/2023 JOSSART BROTHERS INC 2,500.00 7184 04/28/2023 KEMIRA WATER SOLUTIONS INC 20,296.24 7185 04/28/2023 LORENS 41 TRUCK & AUTO 2,200.00 7186 04/28/2023 MACCO'S COMMERCIAL INTERIORS 3,256.00 7187 04/28/2023 MCMAHON ASSOCIATES INC 2,021.00 7188 04/28/2023 MICHELS ROAD AND STONE, INC 725.80 7189 04/28/2023 OSHKOSH CONVENTION AND 803.50 7190 04/28/2023 OSHKOSH DOCK AND LIFT LLC 3,300.00 7191 04/28/2023 PREMISE HEALTH SYSTEMS INC 24,687.44 7192 04/28/2023 P T S CONTRACTORS INC 1,317,462.70 7193 04/28/2023 QUALITY TRUCK CARE CENTER INC 5,280.60 7194 04/28/2023 REINDERS INC 2,468.00 7195 04/28/2023 RENNING LEWIS AND LACY SC 4,189.00 7196 04/28/2023 RNOW INC 210.01 7197 04/28/2023 ROMAINE ELECTRIC 129.60 7198 04/28/2023 STRYKER SALES CORPORATION 281.25 7199 04/28/2023 TYLER TECHNOLOGIES INC 5,895.84 7200 04/28/2023 WI PUBLIC SERVICE CORP 15,084.74 7201 04/28/2023 WILLIS TOWERS WATSON MIDWEST INC 20.00 7202 04/28/2023 FLANIGAN FAMILY SERVICES LLC 6,283.00 502976 04/26/2023 WI PUBLIC SERVICE CORP 129,025.94 502977 04/28/2023 ACCU COM INC 300.00 502978 04/28/2023 ADVANCE CONSTRUCTION INC 476,552.77 502979 04/28/2023 BOUND TREE MEDICAL LLC 3,054.61 502980 04/28/2023 CRISTO REY RANCH INC 500.00 502981 04/28/2023 DANI HOEPER 49.78 502982 04/28/2023 DENISE EDWARDS 7,420.11 502983 04/28/2023 DORNER COMPANY 8,830.25 502984 04/28/2023 DTAK LLC 3,060.00 502985 04/28/2023 EZ GLIDE GARAGE DOORS & OPENER 582.90 502986 04/28/2023 GIZMO OSHKOSH LLC 16,695.16 502987 04/28/2023 HENRY SCHEIN INC 467.81 502988 04/28/2023 JASON ELLIS 24.89 502989 04/28/2023 JERRY FABISCH 93.01 502990 04/28/2023 KAL'S SIGN ART LTD 240.00 502991 04/28/2023 KANE COMMUNICATIONS GROUP 8,788.25 502992 04/28/2023 KIM KAUTZA 10.48 502993 04/28/2023 KRYSTEK DONNA 221.42 502994 04/28/2023 KUSSMAUL ELECTRONICS CO INC 436.45 502995 04/28/2023 THE LEAGUE OF WISCONSIN MUNICIPALITIES 655.00 502996 04/28/2023 LUEBKE KATHY M 32.32 502997 04/28/2023 NORTHEAST WI TECH COLLEGE 160.00 502998 04/28/2023 MARCIA SCHULTZ 42.00 502999 04/28/2023 Michelle Wendorf 26.00 503000 04/28/2023 PETER F/ANGELA K VICTOR 2,000.00 503001 04/28/2023 CITY OF OSHKOSH 176.00 503002 04/28/2023 CITY OF OSHKOSH 979.00 503003 04/28/2023 OSHKOSH PROPERTIES LLC 542.51 503004 04/28/2023 PAUL GREENINGER 165.50 503005 04/28/2023 POLICY CONFLUENCE INC 19,800.00 503006 04/28/2023 POMP'S TIRE SERVICES INC 998.38 503007 04/28/2023 ROBERT REWOLINSKI 13.10 503008 04/28/2023 RUSSELL M VAN GOMPEL 410.38 503009 04/28/2023 RYAN BUSCHING 21.62 503010 04/28/2023 SAFE SOFTWARE INC 20,000.00 503011 04/28/2023 SALON AURA OF NEENAH LLC 40.60 503012 04/28/2023 TITAN PROPERTY MANAGEMENT LLC 218.94 503013 04/28/2023 TOYS FOR TRUCKS INC 1,042.99 503014 04/28/2023 TUBE PRO INC 3,508.50 503015 04/28/2023 UNITED PARCEL SERVICE 103.65 503016 04/28/2023 U S POST OFFICE 300.00 503017 04/28/2023 VALLEY EXTERIORS LLC 6,606.18 503018 04/28/2023 VANTAGEPOINT PROPERTY MANAGEMENT 81.00 503019 04/28/2023 VERIZON CONNECT FLEET USA LLC 1,738.77 503020 04/28/2023 WI DEPT OF TRANSPORTATION 91.47 503021 04/28/2023 WILDLIFE MGMT SERVICES 4,360.00 503022 04/28/2023 WRS PROPERTY MANAGEMENT LLC 35.71 2,199,907.65 CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT 7203 05/05/2023 ADVANCED ASBESTOS REMOVAL INC 2,850.00 7204 05/05/2023 AIRGAS USA LLC 3,178.49 7205 05/05/2023 AURORA HEALTH CARE 680.00 7206 05/05/2023 BROOKS TRACTOR INC 155,122.14 7207 05/05/2023 CABLECOM LLC 2,196.43 7208 05/05/2023 CHEMTRADE CHEMICALS US LLC 12,109.63 7209 05/05/2023 CINTAS CORPORATION 537.34 7210 05/05/2023 CINTAS FIRE 636525 72.71 7211 05/05/2023 DFI SOLUTIONS IN PRINT INC 5,779.57 7212 05/05/2023 DIGITAL PRINTING INNOVATIONS 138.00 7213 05/05/2023 DORNER INC 51,382.30 7214 05/05/2023 DUNCANS WINDOW AND DOOR 3,356.65 7215 05/05/2023 EMMONS BUSINESS INTERIORS 6,502.24 7216 05/05/2023 ENERGY CONTROL AND DESIGN INC 1,554.25 7218 05/05/2023 ENTERPRISE LIGHTING LTD 7,188.84 7219 05/05/2023 EWALD'S HARTFORD FORD LLC 108,410.50 7220 05/05/2023 FERGUSON WATERWORKS #1476 8,913.68 7221 05/05/2023 FRANK CONTRACTORS LLC 3,921.84 7222 05/05/2023 GAPPA SECURITY SOLUTIONS LLC 51.00 7223 05/05/2023 GARROW OIL CORP 40,439.61 7224 05/05/2023 HYDRO CORP 6,187.00 7225 05/05/2023 INFOVISION SOFTWARE INC 10,400.00 7226 05/05/2023 JEFF FOUST EXCAVATING INC 1,517.00 7227 05/05/2023 JFTCO INC 5,473.02 7228 05/05/2023 KEMIRA WATER SOLUTIONS INC 10,313.86 7229 05/05/2023 KONE INC 1,409.40 7230 05/05/2023 LASER TECHNOLOGY INC 2,985.30 7231 05/05/2023 MICHELS ROAD AND STONE, INC 630.93 7233 05/05/2023 NORTHEAST ASPHALT INC 6,535.28 7234 05/05/2023 NORTHERN LAKE SERVICE INC 3,295.35 7235 05/05/2023 OSHKOSH CONVENTION AND 5,525.25 7236 05/05/2023 PACKER CITY INTL TRUCKS INC 80,393.00 7237 05/05/2023 POLYDYNE INC 36,630.00 7238 05/05/2023 PSYCHOLOGIE CLINIQUE SC 675.00 7239 05/05/2023 P T S CONTRACTORS INC 246,191.30 7240 05/05/2023 QUALITY TRUCK CARE CENTER INC 314.04 7241 05/05/2023 RED SHOES INC 2,750.00 7242 05/05/2023 REINDERS INC 4,876.31 7243 05/05/2023 RUCINSKYS PAINT AND DECORATING LLC 460.10 7244 05/05/2023 FOUNDATION BUSINESS SYSTEMS LLC 534.00 7245 05/05/2023 SERVICE EXPRESS INC 16,620.00 7246 05/05/2023 SERVICEMASTER BLDG MAINTENANCE 3,625.00 7247 05/05/2023 SOMMERVILLE-WILSON INC 16,680.00 7248 05/05/2023 MCCLONE 46,430.00 7249 05/05/2023 ON TIME EMBROIDERY INC 1,949.00 7250 05/05/2023 WI PUBLIC SERVICE CORP 25,162.13 7251 05/05/2023 WINNEBAGO COUNTY TREASURER 1,536.50 503023 05/05/2023 ENNIS-FLINT INC 23,687.75 503024 05/05/2023 MILLIMAN INC 8,500.00 503025 05/05/2023 920 WELLNESS STUDIO INVESTMENTS LLC 6,000.00 503026 05/05/2023 ADAM KRAUSE 165.72 503027 05/05/2023 ALEXANDER CHEMICAL CORPORATION 12,317.40 503028 05/05/2023 ANDREW J PRICKETT 126.42 503029 05/05/2023 ART CITY SIGNS LLC 662.50 503030 05/05/2023 ASSURANCE TITLE SERVICES INC 55.00 503031 05/05/2023 AT & T 235.00 503032 05/05/2023 AT & T 834.57 503033 05/05/2023 BEEZ ELECTRIC 123,675.00 503034 05/05/2023 BLUE FROG PROPERTY MANAGEMENT LLC 35.80 503035 05/05/2023 BOB GRIFFIN CARPENTRY LLC 75.00 503036 05/05/2023 CARDINAL CONSTRUCTION CO INC 25,557.20 503037 05/05/2023 CASANDRA WITT 9.85 503038 05/05/2023 CASEY KOELBL 150.00 503039 05/05/2023 COMPASS CONSULTING AND INVESTIGATIONS LLC 2,400.00 503040 05/05/2023 CURT KLASKE 248.90 503041 05/05/2023 DENISE EDWARDS 250.74 503042 05/05/2023 DONOHUE & ASSOCIATES INC 370.00 503043 05/05/2023 EMERGENCY LIGHTING AND ELECTRONICS LLC 6,238.02 503044 05/05/2023 FOX VALLEY TECH COLLEGE 75.00 503045 05/05/2023 FOX VALLEY TECH COLLEGE 169.00 503046 05/05/2023 GALLS LLC 225.61 503047 05/05/2023 GMS INC 2,322.86 503048 05/05/2023 GEAR WASH LLC 3,651.00 503049 05/05/2023 GOOD LIFE HOLDINGS LLC 64.54 503050 05/05/2023 HANSON DESIGN GROUP LLC 3,050.00 503051 05/05/2023 HENRY SCHEIN INC 2,379.20 503052 05/05/2023 HOUSEAL LAVIGNE ASSOCIATES LLC 2,760.00 503053 05/05/2023 INDIAN SPRINGS MFG CO INC 677.00 503054 05/05/2023 JEREMY KRUEGER 10.00 503055 05/05/2023 JEREMY STARR 936.94 503056 05/05/2023 JERRY FABISCH 169.65 503057 05/05/2023 JIM COLLINS 22.20 503058 05/05/2023 JON MUELLER 102.84 503059 05/05/2023 KANE COMMUNICATIONS GROUP 1,692.75 503060 05/05/2023 KENNETH L GRESSER 85.81 503061 05/05/2023 MARK A ROHLOFF 39.43 503062 05/05/2023 MATTHEW HARRIS 20.00 503063 05/05/2023 MERIDIAN RAPID DEFENSE GROUP LLC 99,004.67 503064 05/05/2023 MIDWEST MANAGEMENT II LLC 193.96 503065 05/05/2023 MITCHELLS SMOKIN BBQ LLC 2,428.25 503066 05/05/2023 MWD HOLDINGS II LLCETAL 30.25 503067 05/05/2023 NATHAN DEFATTE 9.77 503068 05/05/2023 NICOLE KRAHN 52.40 503069 05/05/2023 BRUCE BAIER 29.40 503070 05/05/2023 MARY SCHREIBER 500.00 503071 05/05/2023 Premier Closing LLC 5,000.00 503072 05/05/2023 SA LEE 30.00 503073 05/05/2023 TOWN OF GRAND CHUTE 1,021.98 503074 05/05/2023 OSHKOSH AREA HUMANE SOCIETY 1,839.00 503075 05/05/2023 OSHKOSH AREA SCHOOL DISTRICT 18,705.92 503076 05/05/2023 OSHKOSH CHAMBER OF COMMERCE 396.00 503077 05/05/2023 CITY OF OSHKOSH 115.00 503078 05/05/2023 PERFORMANCE ELEVATOR CONSULTING LLC 8,546.00 503079 05/05/2023 REGISTRATION FEE TRUST 508.50 503080 05/05/2023 RIESTERER & SCHNELL INC 1,031.11 503081 05/05/2023 RYNE SCOPP 343.32 503082 05/05/2023 SCOTT SOPATA 210.00 503083 05/05/2023 STANNARD CLEANERS 1,601.80 503084 05/05/2023 STERICYCLE INC 162.99 503085 05/05/2023 STEVEN M TOMASIK 15.00 503086 05/05/2023 THE TRANSIT AND PARATRANSIT COMPANY 4,675.00 503087 05/05/2023 HD SUPPLY FACILITIES MAINTENANCE LTD 15.94 503088 05/05/2023 HD SUPPLY FACILITIES MAINTENANCE LTD 7.37 503089 05/05/2023 THE WATERS LLC 500.00 503090 05/05/2023 TODD MUEHRER 30.13 503091 05/05/2023 TONY FLAIG 107.95 503092 05/05/2023 TRUCK COUNTRY OF WISCONSIN INC 2,613.78 503093 05/05/2023 UNITED PARCEL SERVICE 107.68 503094 05/05/2023 US CELLULAR 33.75 503095 05/05/2023 VANG CHIAXAH 64.54 503096 05/05/2023 VERIZON WIRELESS 120.17 503097 05/05/2023 WI DEPT OF FIN. INSTITUTIONS 20.00 503098 05/05/2023 WI DEPT OF NATURAL RESOURCES 9,625.00 503099 05/05/2023 WI PUBLIC SERVICE CORP 768.20 503100 05/05/2023 WI RURAL WATER ASSOCIATION 60.00 503101 05/05/2023 XYLEM WATER SOLUTIONS USA INC 1,914.00 1,345,971.52 PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN May 9, 2023 REGULAR MEETING held Tuesday, May 9 2023 at 6:02 p.m. in the Council Chambers, City Hall. Mayor Mugerauer presided. PRESENT: Council Members Lynnsey Erickson, Michael Ford, Joe Stephenson, Karl Buelow, Paul Esslinger, and Mayor Mugerauer ALSO PRESENT: Mark Rohloff, City Manager; Diane Bartlett, City Clerk; Lynn Lorenson, City Attorney; and John Fitzpatrick, Assistant City Manager/Director of Administrative Services INTRODUCTION OF STAFF: Mike Blank – Facilities Project Coordinator Neal Matherne – Curator of Education, Oshkosh Public Museum CITIZEN STATEMENTS TO COUNCIL Patty Diener, 1316 Board Street – Various Items CONSENT AGENDA ITEMS 01. Report of Bills by the Finance Director 02. Receipt & Filing of Meeting Minutes - Common Council Meeting 04.25.23 03. Receipt & Filing of the Cash and Investment Report for March 2023 04. Res 23-218 Approve CIP Amendment and Professional Services Agreement with AECOM for WDOT Project No. 4994-01-30 City of Oshkosh Bowen Street Reconstruction Design ($662,038.37) 05. Res 23-219 Approve Acceptance of Waivers of Special Assessment Notices and Hearings for Storm Sewer Laterals 06. Res 23-220 Approve Final Resolution for Special Assessments for Storm Sewer Laterals Relating to Contract 23-20 / Various Locations with Signed Waiver 07. Res 23-221 Award Bid for Public Works Contract No. 23-20 to Wood Sewer & Excavating for Storm Sewer Laterals / Various Locations ($830,256.73) 08. Res 23-222 Award Bid for Public Works Contract No. 23-10 to Vinton Construction Company, Inc. for Parking Lot Construction and Miscellaneous Paving ($893,580.84) PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN May 9, 2023 09. Res 23-223 Approve Cooperative Purchase of Truck Chassis from Quality Truck Care Center for Sanitation Division ($198,745.00) 10. Res 23-224 Approve Block Party – Dave Vienola to utilize 16th Avenue for their neighborhood block party, May 20, 2023 11. Res 23-225 Approve Appointment of City Manager as City of Oshkosh Representative to East Central Wisconsin Regional Planning Commission 12. Res 23-226 Approve Lease Extension with Oshkosh Community YMCA / Red Arrow Park Baseball Complex Concessions Operations 13. Res 23-227 Appointments of Council Members as Liaisons to Board & Commissions 14. Res 23-228 Approve Combination “Class B” License, Special Class “B” Licenses, Approve Transfer of Combination “Class B” License MOTION TO ADOPT CONSENT AGENDA except item 13. Res 23-227 AND item 14. Res 23-228 Ford; second Stephenson CARRIED: Ayes (7) Erickson, Ford, Stephenson, Buelow, Haase, Esslinger, and Mayor Mugerauer ITEMS REMOVED FROM CONSENT AGENDA 13. Res 23-227 Appointments of Council Members as Liaisons to Board & Commissions MOTION TO APPROVE: Ford, second Buelow CARRIED: Ayes (7) Erickson, Ford, Stephenson, Buelow, Haase, Esslinger, and Mayor Mugerauer 14. Res 23-228 Approve Combination “Class B” License, Special Class “B” Licenses, Approve Transfer of Combination “Class B” License MOTION TO APPROVE: Esslinger, second Erickson CARRIED: Ayes (7) Erickson, Ford, Stephenson, Buelow, Haase, Esslinger, and Mayor Mugerauer PENDING ORDINANCES PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN May 9, 2023 15. Ord 23-229 Approve Zone Change from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD) for Property Located at 2665 Oregon Street (Plan Commission Recommends Approval) MOTION TO APPROVE: Esslinger, second Buelow CARRIED: Ayes (7) Erickson, Ford, Stephenson, Buelow, Haase, Esslinger, and Mayor Mugerauer 16. Ord 23-230 Establish no parking on W. Ripple Avenue, south side from Oregon Street to Red Oak Court MOTION TO APPROVE: Stephenson, second Erickson CARRIED: Ayes (7) Erickson, Ford, Stephenson, Buelow, Haase, Esslinger, and Mayor Mugerauer 17. Ord 23-231 Extend no parking during school hours on Smith Avenue to 4:00 p.m. (south side) MOTION TO APPROVE: Ford, second Stephenson CARRIED: Ayes (7) Erickson, Ford, Stephenson, Buelow, Haase, Esslinger, and Mayor Mugerauer NEW RESOLUTIONS 18. Res 23-232 Approve Revised Fund Balance Policy MOTION TO APPROVE: Buelow, second Erickson CARRIED: Ayes (7) Erickson, Ford, Stephenson, Buelow, Haase, Esslinger, and Mayor Mugerauer 19. Res 23-233 Approve Rental Fees for Lakeshore Park 4 Seasons Building MOTION TO APPROVE: Buelow, second Erickson CARRIED: Ayes (7) Erickson, Ford, Stephenson, Buelow, Haase, Esslinger, and Mayor Mugerauer PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN May 9, 2023 20. Res 23-234 Approve General Development Plan and Specific Implementation Plan to Allow Outdoor Commercial Entertainment at 2665 Oregon Street (Plan Commission Recommends Approval) MOTION TO APPROVE: Stephenson, second Buelow CARRIED: Ayes (7) Erickson, Ford, Stephenson, Buelow, Haase, Esslinger, and Mayor Mugerauer 21. Res 23-235 Approve Board, Commission and Committee Subcommittee Recommendations MOTION TO APPROVE: Esslinger, second Erickson CARRIED: Ayes (7) Erickson, Ford, Stephenson, Buelow, Haase, Esslinger, and Mayor Mugerauer COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS 22. Future Agenda Items: A. Options to Reduce/Eliminate Special Assessments 23. Future Workshops: A. June 27 – Housing Workshop B. June 28 – Budget Workshop COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS 24. Report of Council Liaison for Boards & Commissions Council Member Ford noted that the Committee on Aging recognized and read the proclamation of “Older Americans Month” CITY MANAGER ANNOUNCEMENTS & STATEMENTS 25. 2023 Goals – 1st Quarter Update 26. Professional Services Agreement with Emergency Services Consulting International, Inc. for Community Risk Assessment for the Oshkosh Fire Department ($42,662.00) 27. Council Portrait May 23rd at 5:30 p.m. 28. Outstanding Issues PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN May 9, 2023 ADJOURN MOTION TO ADJOURN: Esslinger, second Erickson CARRIED: Voice Vote The Meeting Adjourned at 7:53PM DIANE M. BARTLETT, CITY CLERK PROCEEDINGS OF THE COMON COUNCIL CITY OF OSHKOSH, WISCONSIN April 25, 2023 REGULAR MEETING held Tuesday, April 25, 2023 at 6:00 p.m. in the Council Chambers, City Hall. Mayor Mugerauer presided. PRESENT: Council Members Paul Esslinger, Lynnsey Erickson, Michael Ford, Joe Stephenson, Karl Buelow, and Mayor Mugerauer ALSO PRESENT: Mark Rohloff, City Manager; Jessi Balcom, City Clerk; Amy VanderHogen, Assistant City Attorney; and Russ Van Gompel, Finance Director PRESENTATION BY COUNCIL CANDIDATES: Indira Pulakandum (not present) Vicky Redlin (withdrawn) Aaron Wojciechowski Devon Hudak Adam BellCorelli LaKeisha Haase Kristopher Ulrich Shawn William Park Mark Showers (withdrawn) Meredith Scheuermann (not present) Christopher Hibben (withdrawn) CITIZEN COMMENTS REGARDING COUNCIL CANDIDATES: Sara Stichert, 416 W. 5th Avenue, Oshkosh Jonathan Gibson, 271 S. Westhaven Drive, E203, Oshkosh MOTION TO APPOINT INDIVIDUAL TO FILL VACANT COUNCIL SEAT (RES. 23-175): Esslinger, second Buelow Candidate Nominations: Meredith Scheuermann, LaKeisha Haase, Devon Hudak, Kristopher Ulrich, Adam BellCorelli MOTION TO CLOSE NOMINATIONS: Esslinger, second Ford CARRIED: Ayes(6) Esslinger, Erickson, Ford, Stephenson, Buelow, and Mayor Mugerauer PROCEEDINGS OF THE COMON COUNCIL CITY OF OSHKOSH, WISCONSIN April 25, 2023 POLL BY NAME: Member Candidate Esslinger Scheuermann Erickson Haase Ford Haase Stephenson Haase Buelow Haase Mugerauer Haase MOTION TO AMEND RES. 23-175 TO INSERT LA KEISHA HAASE: Buelow, second Esslinger CARRIED: Ayes (6) Esslinger, Erickson, Ford, Stephenson, Buelow, and Mayor Mugerauer. Council took a five-minute recess. Council member Haase was sworn into office. PRESENTATION: Ehlers Utility Debt Presentation – by Harry Allen of Ehlers CITIZEN STATEMENTS TO COUNCIL: None CONSENT AGENDA ITEMS 2. Report of Bills by the Finance Director 3. Receipt & Filing of Meeting Minutes - Common Council Meeting 04.11.23 & 04.18.23 4. Receipt & Filing of Meeting Minutes – Museum Board Meeting 03.02.23 05. Res 23-176 Approve CIP Amendment and Award Bid for Public Works Contract No. 23-05 to Vinton Construction Company, Inc. for Lakeshore Park Parking Lot and Trails Construction ($331,569.18) 06. Res 23-177 Award Bid for Public Works Contract No. 23-12 to August Winter & Sons, Inc. for Wastewater Treatment Plant Secondary Clarifiers Mortar Replacement ($580,000.00) 07. Res 23-178 Approve Initial Resolution for Special Assessments for Storm Sewer Laterals Relating to Contract 23-20 / Various Locations PROCEEDINGS OF THE COMON COUNCIL CITY OF OSHKOSH, WISCONSIN April 25, 2023 08. Res 23-179 Grant Storm Sewer Easements Located Northeast of East 9th Avenue to the City of Oshkosh Redevelopment Authority (Plan Commission Recommends Approval) 09. Res 23-180 Grant Electric Underground and Gas Easements to Wisconsin Public Service for Undergrounding of Utilities in the Sawdust District (Redevelopment Authority Recommends Approval) 10. Res 23-181 Approve General Development Plan and Specific Implementation Plan for an Off-Site Parking Lot for Property Located East of 505 Marion Road (Plan Commission Recommends Approval) 11. Res 23-182 Approve Land Acquisition of 19 East Irving Avenue from Elevan Leasing LLC ($277,400.00) (Plan Commission Recommends Approval) 12. Res 23-183 Approve Specific Implementation Plan Amendment for Patio Modifications at 425 Nebraska Street (Plan Commission Recommends Approval) 13. Res 23-184 Approve Cooperative Purchase of Tandem Axle Plow Truck from Quality Truck Care Center and Plow/Wing Components from Monroe Truck Equipment, Inc. for Streets Division ($296,500.00) 14. Res 23-185 Amend 2023 CIP and Approve Cooperative Purchase of Tandem Axle Plow Truck from Quality Truck Care Center and Plow/ Wing/ Underbody Scraper Components from Monroe Truck Equipment, Inc. for Streets Division ($307,775.00) 15. Res 23-186 Approve Special Event – Extreme Custom’s to host their Season Opener in the Extreme Custom’s Parking Lot 2175 S Koeller St., April 29, 2023 16. Res 23-187 Approve Special Event – National Alliance on Mental Health Oshkosh (NAMI) to utilize City streets & sidewalks for the Oshkosh 5K for Mental Health & Suicide Awareness, May 6, 2023 17. Res 23-188 Approve Special Event – Kelly’s Bar to hold their Beer Gardens/ Graduation in the Parking Lot of Kelly’s Bar, 219 Wisconsin St., May 12 & 13, 2023 18. Res 23-189 Approve Special Event – Fox Valley Technical College to host their Spring Commencement at the UW Oshkosh Kolf Sports Center, May 14, 2023 19. Res 23-190 Approve Special Event – Ardy & Ed’s Drive In to utilize Doty Street for the Ardy & Ed’s Cruise Nights, May 25, June 22, July 20 & August 24, 2023 PROCEEDINGS OF THE COMON COUNCIL CITY OF OSHKOSH, WISCONSIN April 25, 2023 20. Res 23-191 Approve Special Event – Oshkosh Into the Night to utilize Opera House Square and Market Street for the Oshkosh Into the Night event, May 25, 2023 21. Res 23-192 Approve Special Event – Houge’s Tavern to utilize Menominee Park Millers Bay for Houge’s Walleye Warm-Up, May 27, 2023 22. Res 23-193 Approve Special Event – Father Carr’s Place 2 Be to host the CaRRnival for Kids in Father Carr’s Parking Lot 1062 N Koeller St., June 3, 2023 23. Res 23-194 Approve Special Event – Downtown Business Improvement District (BID) to utilize Opera House Square & Market Street for the Music on Main series, June 7 through September 27, 2023 (Wednesdays) 24. Res 23-195 Approve Special Event – Downtown Business Improvement District (BID) to utilize Opera House Square & Market Street for the Live at Lunch Series, June 8 through August 31, 2023 (Thursdays) 25. Res 23-196 Approve Special Event – Jambalaya Arts Inc. to utilize the alley area behind 401-419 N Main Street for the Alley Art Market & Art Night Oshkosh series, June 10, August 12, September 9, October 14, 2023 26. Res 23-197 Approve Special Event – The Grand Oshkosh to utilize the parking lot alley adjacent to The Grand for the Grand Vegas Experience, June 10, 2023 27. Res 23-198 Approve Special Event – Winnebago County ADRC to utilize City sidewalks and Opera House Square for the Elder Abuse Awareness March, June 15, 2023 28. Res 23-199 Approve Special Event – Waterfest Inc to utilize the Leach Amphitheater for the Waterfest concert series, June 15 through August 24, 2023 (Thursdays) 29. Res 23-200 Approve Special Event – Oshkosh Yacht Club to utilize Menominee Park for Oshkosh Yacht Club’s Extreme Regatta, July 17 & 18, 2023 30. Res 23-201 Approve Special Event – Silver Star Brands to utilize Menominee Park for their Employee Appreciation Day, August 17, 2023 31. Res 23-202 Approve Special Event – Fox Valley Physical Therapy to utilize City sidewalks for the Spectacular Game Night & Run-Roll-Ride 1K, August 18, 2023 32. Res 23-203 Approve Special Event – Dutri Run Foundation to utilize City streets for Race the Lake, August 20, 2023 PROCEEDINGS OF THE COMON COUNCIL CITY OF OSHKOSH, WISCONSIN April 25, 2023 33. Res 23-204 Approve Special Event – Oshkosh Jazz Festival to utilize the 400 Block of N. Main Street for the Oshkosh Jazz Festival, August 26, 2023 34. Res 23-205 Approve Special Event – Downtown Oshkosh Business Improvement District (BID) to utilize City streets for the Downtown Oshkosh Holiday Parade, November 30, 2023 35. Res 23-206 Approve Block Party – Morgan Meier to utilize Eckardt Court to hold their neighborhood block party, June 17, 2023 36. Res 23-207 Appointments to Various Boards and Commissions 37. Res 23-208 Approve Combination “Class B” License & Operator Licenses MOTION TO ADOPT CONSENT AGENDA excluding item #11. Res 23-182: Ford, second Erickson CARRIED: Ayes (6) Esslinger, Erickson, Ford, Stephenson, Buelow, and Mayor Mugerauer. Present (1) Haase ITEMS REMOVED FROM CONSENT AGENDA Res 23-182 Approve Land Acquisition of 19 East Irving Avenue from Elevan Leasing LLC ($277,400.00) (Plan Commission Recommends Approval) MOTION TO APPROVE: Ford, second Buelow CARRIED: Ayes (6) Esslinger, Erickson, Ford, Stephenson, Buelow, and Mayor Mugerauer. Present (1) Haase PENDING ORDINANCES 38. Ord 23-209 Repeal and Recreate Chapter 4 Article IV Pertaining to Alcohol Beverages/Issuance Of Operator’s Licenses MOTION TO APPROVE: Esslinger, second Erickson CARRIED: Ayes (7) Esslinger, Erickson, Ford, Stephenson, Buelow, Haase, and Mayor Mugerauer. 39. Ord 23-210 Approve Amendment to Comprehensive Land Use Plan Maps Changing the Land Designation of the Properties Located Along the Southern Intersection of North Koeller Street and Oshkosh Avenue from Light Density Residential to Neighborhood Commercial (Plan Commission Recommends Approval) PROCEEDINGS OF THE COMON COUNCIL CITY OF OSHKOSH, WISCONSIN April 25, 2023 MOTION TO APPROVE: Erickson, second Stephenson CARRIED: Ayes (7) Esslinger, Erickson, Ford, Stephenson, Buelow, Haase, and Mayor Mugerauer. NEW ORDINANCES 40. *Ord 23-211 Approve Zone Change from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD) for Property Located at 2665 Oregon Street (Plan Commission Recommends Approval) FIRST READING – NO ACTION TAKEN 41. Ord 23-212 Create Section 2-56(C) Pertaining to Compensation for Board of Review Members (staff recommends adoption on first reading) MOTION TO WAIVE SECOND READING: Ford, second Buelow CARRIED: Ayes (7) Esslinger, Erickson, Ford, Stephenson, Buelow, Haase, and Mayor Mugerauer MOTION TO APPROVE: Esslinger, second Buelow CARRIED: Ayes (7) Esslinger, Erickson, Ford, Stephenson, Buelow, Haase, and Mayor Mugerauer 42. *Ord 23-213 Establish no parking on W. Ripple Avenue, south side from Oregon Street to Red Oak Court FIRST READING – NO ACTION TAKEN 43. *Ord 23-214 Extend no parking during school hours on Smith Avenue to 4:00 p.m. (south side) FIRST READING – NO ACTION TAKEN NEW RESOLUTIONS 44. Res 23-215 INITIAL RESOLUTION authorizing general obligation bonds of the City of Oshkosh, Winnebago County, Wisconsin, for the public purposes of (i) street improvements in an aggregate principal amount not to exceed PROCEEDINGS OF THE COMON COUNCIL CITY OF OSHKOSH, WISCONSIN April 25, 2023 $1,355,000, (ii) constructing police facilities in an aggregate principal amount not to exceed $3,095,000, (iii) fire engines and other equipment of the fire department and for construction of engine houses, and for pumps, water mains, reservoirs and all other reasonable facilities for fire protection apparatus or equipment for fire protection buildings for the housing of machinery and equipment in an aggregate principal amount not to exceed $785,000, (iv) acquiring, constructing and improving libraries in an aggregate principal amount not to exceed $560,000, and (v) parking lots and other parking facilities in an aggregate principal amount not to exceed $610,000. MOTION TO APPROVE: Buelow, second Stephenson CARRIED: Ayes (6) Esslinger, Erickson, Ford, Stephenson, Buelow, and Mayor Mugerauer. Present (1) Haase 45. Res 23-216 Approve TID 43 Development Agreements and Lease Agreements with The Mill on Main PH 1, LLC; The Mill on Main PH 2, LLC; and The Mill on Main PH 3, LLC; for Property Located Along the East Side of South Main Street between East 9th Avenue and the Fox River MOTION TO APPROVE: Esslinger, second Erickson CARRIED: Ayes (6) Esslinger, Erickson, Ford, Stephenson, Buelow, and Mayor Mugerauer. Present (1) Haase 46. Res 23-217 Establish Rate of Compensation for Members of the Board of Review MOTION TO APPROVE: Esslinger, second Stephenson CARRIED: Ayes (7) Esslinger, Erickson, Ford, Stephenson, Buelow, Haase, and Mayor Mugerauer. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS 47. Future Agenda Items: A) TIF Presentation: Scarlett Hotel Group (Best Western) May 9, 2023 B) Review of Mayor / Council Salaries PROCEEDINGS OF THE COMON COUNCIL CITY OF OSHKOSH, WISCONSIN April 25, 2023 48. Future Workshops: A) Housing Workshop: Infrastructure / Subdivision Code – June 27, 2023 B) CIP Budget Workshop – June 28, 2023 COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS NONE CITY MANAGER ANNOUNCEMENTS & STATEMENTS 50. Professional Services Agreement with Northern Divers USA for Water Filtration Plant Raw Water Intakes Pre-Cleaning Inspection Project ($28,500.00) 51. Approve $12,250.00 Amendment to Professional Services Agreement with AECOM for Mill on Main Phase I Environmental Consulting ($34,325.00) 52. Cooperative Purchase of two 2022 Dodge Ram 2500 Pickup Trucks from Ewald Automotive Group for Electrical Division ($68,340.00 and $61,614.00) 53. Cooperative Purchase of Body Armor from AARDVARK for Police Department ($48,840.79) 54. Cooperative Purchase of Zero Turn Tractor with Attachments from Reinders for Parks Department ($66,917.51) 55. Cooperative Purchase of 4WD Utility Vehicle with Attachments from Reinders for Cemetery Division ($39,785.04) 56. Strategic Plan for first quarter update 57. Council Portrait May 23, 2023, 5:00 – 6:00 p.m. – note new date 58. Outstanding Issues ADJOURN MOTION TO ADJOURN: Buelow, second Esslinger CARRIED: Voice Vote The Meeting Adjourned at 8:58PM JESSI L. BALCOM, CITY CLERK Beginning Balance Period Change Ending Balance OPERATING CASH TREASURY CASH - OPERATIONS $202,675,184.76 $4,139,726.81 $206,814,911.57 0707 - TRUST FUNDS 80501 - CEMETERY TRUST $15,314.19 $12.29 $15,326.48 80615 - OPL MEMORIALS $89,432.57 $680.17 $90,112.74 80801 - FISK-GALLUP TRUST $1,000.00 $16,384.27 $17,384.27 TRUST AND INVESTMENTS TREASURY CASH - OPERATIONS $28,976,019.39 $138,949.83 $29,114,969.22 0227 - MUSEUM MEMBERSHIP FUND $94,441.01 $362.11 $94,803.12 0302 - HEALTHY NEIGHBORHOOD INITIATVE $214,321.84 $291.24 $214,613.08 0541 - WATER UTILITY $1,160,327.91 $4,448.99 $1,164,776.90 0551 - SEWER UTILITY $2,116,730.67 $2,116,730.67 0561 - STORM WATER UTILITY $544.43 $2.09 $546.52 0707 - TRUST FUNDS 80501 - CEMETERY TRUST $1,222,294.20 $13,114.46 $1,235,408.66 80502 - HARVEY C CLUTE TRUST $68.54 $0.27 $68.81 80503 - HEYMAN TRUST $36,480.21 $168.21 $36,648.42 80504 - ROBERT J HUME TRUST $1,350.29 $5.23 $1,355.52 80505 - AMBER H MAXWELL TRUST $7,564.78 $42.20 $7,606.98 80506 - JOHN FRANCIS ROBERTS TRUST $2,502.30 $9.69 $2,511.99 80507 - LOUISE SARAU TRUST $5,448.68 $21.09 $5,469.77 80601 - OACF OPLCIF HOXTEL $22,422.05 $958.07 $23,380.12 80605 - OACF OPLCIF ARCHER $2,437.42 $11.41 $2,448.83 80607 - OACF OPLCIF A GRUENWALD $3,640.59 $17.04 $3,657.63 80609 - OACF OPLCIF G HILTON $16,345.19 $76.51 $16,421.70 80612 - OACF OPLCIF E W KELSH $3,698.65 $17.31 $3,715.96 80613 - OACF OPLCIF G KENNY $13,222.27 $61.89 $13,284.16 80618 - OACF OPLCIF SCHUSTER BOOKS $231,869.33 $1,085.34 $232,954.67 80627 - OACF OPLCIF S ZELLMER $114,347.60 $535.24 $114,882.84 80628 - JOHN HICKS TRUST FUND $181,635.17 $647.71 $182,282.88 80629 - OACF DEVELOPMENT & SUPPORT $1,965,156.88 ($1,386,283.58)$578,873.30 80630 - OACF FACILITY IMPROVEMENT $1,379,462.01 $218,492.88 $1,597,954.89 80631 - OACF PROGRAMMING SUPPORT $795,095.13 $271,624.78 $1,066,719.91 80632 - OACF TECHNOLOGY $413,246.51 $649,681.18 $1,062,927.69 80633 - OACF COLLECTION IMPROVEMENT FUND $751,438.50 $313,075.70 $1,064,514.20 80634 - OACF PRO SUPP FUND - MARY MALNAR $26,319.38 $123.19 $26,442.57 80635 - OACF TECH FUND - AV TRUST $33,344.07 $156.08 $33,500.15 80636 - OACF TECH FUND - JOHN NICHOLS $67,694.59 $316.87 $68,011.46 80637 - OACF OPLCIF-G JACKSON $2,169.60 $10.15 $2,179.75 80638 - OACF OPLCIF-W STEIGER $13,536.23 $493.43 $14,029.66 80642 - GEORGE HILTON LIBRARY & MUSEUM TRST $4,037.24 $103.42 $4,140.66 City of Oshkosh Cash and Investment Report For Month Ended March 31, 2023 Beginning Balance Period Change Ending Balance City of Oshkosh Cash and Investment Report For Month Ended March 31, 2023 80643 - GEORGE HILTON SPECIAL LIBRARY TRUST $943.20 $24.12 $967.32 80644 - FRANK & ANNA ROJAHN TRUST $7,813.36 $338.18 $8,151.54 80645 - MARGUERITE E ZELLMER TRUST $11,224.70 $287.31 $11,512.01 80650 - ABBEY S HARRIS TRUST $1,668.86 $42.95 $1,711.81 80651 - OPL-CIF-RASMUSSEN $46,607.52 $218.16 $46,825.68 80652 - OPL-CIF-ROJAHN $3,915.22 $18.32 $3,933.54 80701 - ETHEL J BEHNCKE MUSEUM TRUST $150,051.97 $580.80 $150,632.77 80702 - WILLIAM E BRAY MUSEUM TRUST $11,024.16 $110.15 $11,134.31 80703 - FREDERICK S & MARION H DUROW TRUST $3,007,081.45 $39,026.46 $3,046,107.91 80704 - LONA & EDWARD G KITZ TRUST $68,733.89 $89.11 $68,823.00 80705 - RICHARD KITZ DIRECTORS TRUST $204,803.42 $792.72 $205,596.14 80706 - MUSEUM ENDOWMENT TRUST $397,891.62 $1,655.36 $399,546.98 80707 - R KITZ BEQUEST $230,239.87 $2,356.17 $232,596.04 80801 - FISK-GALLUP TRUST $5,163.49 $19.99 $5,183.48 80802 - EMMA J GOULD TRUST $4,045.99 $15.66 $4,061.65 80803 - SOPHIE L HUHN TRUST $4,682.52 $18.12 $4,700.64 80804 - JULIA L STANHILBER LIB & PKS TRUST $776,171.51 ($17,684.17)$758,487.34 80805 - JULIA L STANHILBER PARKS TRUST $1,327.98 $5.14 $1,333.12 INVESTMENTS-DEPRECIATION FUND 0541 - WATER UTILITY $154,001.88 $154,001.88 INVESTMENTS-REVENUE BOND RESERVE 0541 - WATER UTILITY $4,846,907.08 $65,707.80 $4,912,614.88 0551 - SEWER UTILITY $5,432,104.02 $77,182.41 $5,509,286.43 0561 - STORM WATER UTILITY $7,215,876.93 $84,600.76 $7,300,477.69 MAY 9, 2023 23-218 RESOLUTION (CARRIED 7 – 0 LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: APPROVE CIP AMENDMENT AND PROFESSIONAL SERVICES AGREEMENT WITH AECOM FOR WDOT PROJECT NO. 4994-01- 30 CITY OF OSHKOSH BOWEN STREET RECONSTRUCTION DESIGN ($662,038.37) INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the Common Council has adopted the 2023 Capital Improvement Program and Budget, which is on file in the Office of the City Clerk and available for public inspection; and WHEREAS, it is necessary to amend the 2023 Capital Improvement Program Budget to transfer funds for WDOT Project No. 4994-01-30 City of Oshkosh Bowen Street Reconstruction design. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2023 Capital Improvements Budget, on file in the City Clerk’s Office, is hereby amended as follows: o To transfer $425,000.00 from Account No. 03210410-6801-04105 (Contract Control- Paving-21-05 Ceape Avenue Reconstruction) to Account No. 03210410-6801-04601 (Contract Control-Paving-26-01 Bowen St Reconstruction). BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized to enter into and take those steps necessary to implement an appropriate professional services agreement with AECOM for WDOT Project No. 4994-01-30 City of Oshkosh Bowen Street Reconstruction design in the amount of six hundred sixty-two thousand thirty-eight dollars and thirty-seven cents ($662,038.37). Acct. Nos. 03210410-6801-04601 Contract Control-Paving-26-01 Bowen St Reconstruction I:\Engineering\2021 - 2030 Contracts\2026 CONTRACTS\26-01 Bowen St\Project_Information\Correspondence\Memo\26-01 Memo-Award Design & Bidding RFP_4-20- 23.docx Page 1 of 2 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: May 4, 2023 RE: Approve CIP Amendment and Professional Services Agreement with AECOM for WDOT Project No. 4994-01-30 City of Oshkosh Bowen Street Reconstruction Design ($662,038.37) BACKGROUND The Department of Public Works requested proposals from seven (7) consultants for the design and preparation of construction documents for the urban reconstruction of Bowen Street, from Otter Avenue to Parkway Avenue. The terms of the State/Municipal Agreement state that the City is responsible for 100% of the design cost, while a portion of the construction will be funded through the Federal/State Transportation fund program. The plans and specifications must be prepared in compliance with the Wisconsin Department of Transportation’s (WDOT) standards and specifications. ANALYSIS Public Works staff reviewed the three (3) proposals received. Based on the review of the proposals, staff is recommending AECOM be awarded the Project. AECOM was chosen based off of several factors. First, their proposed team has the experience necessary in WDOT designs and public outreach. They are familiar with the City of Oshkosh standards from working on multiple construction projects for the City of Oshkosh. Finally, their compensation package allowed them to be the best value to the City of Oshkosh. FISCAL IMPACT The cost of the proposal selected is estimated not to exceed $662,038.37. Funding for a portion of the design services for this Project ($250,000) is available in the Streets portion of the CIP in Account No. 03210410-6801-04601 (Contract Control-Paving-26-01 Bowen St Reconstruction). Funding for the remaining portion of the design services for this Project is available from CIP Projects which have come in under budget: • $425,000 will be transferred from Account No. 03210410-6801-04105 (Contract Control-Paving-21-05 Ceape Avenue Reconstruction) to Account No. 03210410-6801- 04601 (Contract Control-Paving-26-01 Bowen St Reconstruction). I:\Engineering\2021 - 2030 Contracts\2026 CONTRACTS\26-01 Bowen St\Project_Information\Correspondence\Memo\26-01 Memo-Award Design & Bidding RFP_4-20- 23.docx Page 2 of 2 RECOMMENDATIONS Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. I have reviewed the proposal and in accordance with Section 12-16 of the Municipal Code, I am hereby recommending that the Common Council approve this professional services agreement and the transfer of CIP funds. Approved: Mark A. Rohloff City Manager JLG/tlt Bowen Street Reconstruction Otter Avenue to Parkway Avenue Winnebago County City of Oshkosh April 11, 2023 Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM Prepared for: City of Oshkosh 215 Church Avenue PO Box 1130 Oshkosh, WI 54903-1130 Prepared by: AECOM 1555 N. RiverCenter Drive Suite 214 Milwaukee, WI 53212 T: +1 -414-944-6080 aecom.com Copyright © 2023 by AECOM All rights reserved. No part of this copyrighted work may be reproduced, distributed, or transmitted in any form or by any means without the prior written permission of AECOM. aecom.com AECOM Proposal No. OPP-1260913 1/1 Justin Gierach, P.E. Engineering Division Manager/City Engineer City of Oshkosh 215 Church Avenue Oshkosh, WI 54903 AECOM 1555 N. RiverCenter Drive Suite 214 Milwaukee, WI 53212 T: +1-414-944-6080 aecom.com April 11, 2023 Project Reference 26-01 Bowen Street Reconstruction AECOM Proposal No OPP-1260913 AECOM Proposal for Design Services for the Bowen Street Reconstruction between Otter Avenue and Parkway Avenue Dear Mr. Gierach, Thank you for the opportunity to provide this proposal for engineering services related to the planned Bowen Street Reconstruction project in the City of Oshkosh. AECOM has assembled a team of professionals experienced in the design of urban reconstruction projects. The following proposal presents our proposed team, project approach and estimated fee for the completion of this work. AECOM values our relationship with the City of Oshkosh and looks forward to assisting you with this project. Our proposed project team provides experience in working with the Wisconsin Department of Transportation as well as a team that is experienced in working with the City of Oshkosh. AECOM has previously completed stormwater watershed modeling in this portion of the City and looks forward to bringing that work to final design and implementation with the completion of this reconstruction project. AECOM has also previously performed topographic survey work for the City of Oshkosh and understands the requirements and expectations of the City for this type of work. Our team will provide the experience and resources necessary to complete this project in collaboration with the City of Oshkosh. Thank you again for the opportunity to provide this proposal. If you have any questions or require clarification on the scope of work or content of this proposal, please reach out to the undersigned individuals. Yours sincerely, AECOM Technical Services, Inc. Jeremy Thomas, P.E. Associate AECOM T:847.702.6636 E:jeremy.thomas@aecom.com Steve Plachinski, P.E. Senior Project Manager AECOM T:414.944.6080 E:steve.plachinski@aecom.com Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM Table of Contents Executive Summary ........................................................................................................ 4 Meet our Team ................................................................................................................ 5 Past Experience ............................................................................................................ 10 Technical Approach ....................................................................................................... 15 Schedule ....................................................................................................................... 21 Attachments Attachment A. Resumes Attachment B. Summary of Staff Hours and Cost, Direct Expenses by Task Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 4 Executive Summary AECOM will provide a knowledgeable and experienced team to address the City of Oshkosh’s specific needs for the design of the reconstruction of Bowen Street between Otter Avenue and Parkway Avenue. Those needs include survey, assistance in procuring the geotechnical investigation, design reports, utility and agency coordination, public involvement, environmental analysis and documentation, permitting, roadway design, lighting and traffic signal analysis and design, storm sewer design, sanitary sewer design, watermain design, TPP, and WisDOT PS&E submittal. Steve Plachinski will lead the project as Project Manager. Steve has a history of successful urban rehabilitation and reconstruction projects with other local municipalities and WisDOT. Steve is currently completing his responsibilities under WisDOT’s pilot Design-Build program and has 80% availability to commit to this project. He will be assisted by design leads Jessica Lancelle for roadway, Jeff Sandberg for traffic and lighting, Ashley Leisgang for storm sewer design, and Jesse Weber for sanitary sewer and watermain design. Rebecca DesRochers will lead the survey and TPP efforts and Audrey Demeter will lead the agency and utility coordination. Our partners have important roles in completing the team; Commonwealth Heritage Group (CHG) will handle the archeological and historical investigations; Single Source Inc. will compete the property acquisitions, and Gowey Abstract & Title will coordinate the title searches. AECOM is excited to continue to develop our working relationship and provide design services to the City of Oshkosh and WisDOT on the Bowen Street project. AECOM staff have the availability and are committed to progressing the design to initiate the TPP development by May 2024 allowing the City ample time to acquire the needed property acquisitions at least one year prior to PS&E (June 2025) and delivering the final PS&E on August 1, 2026. AECOM’s authorized representative is Jeremy Thomas, who can be contacted at: Jeremy Thomas, PE AECOM 1555 N. RiverCenter Drive Suite 214 Milwaukee, WI 53212 Telephone: (920) 235-0321 Email: jeremy.thomas@aecom.com Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 5 Meet our Team Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 6 Project Manager: Steve Plachinski, PE Steve will serve as your Project Manager and overall Quality Assurance Manager, responsible for coordination and scheduling of project activities and resources, along with oversight and quality control of all plan development. He will also be the communication link between the City of Oshkosh and the project team. Steve has 32 years of experience developing WisDOT road projects including approximately 14 years managing WisDOT Local Program projects, connecting directly with municipalities. His management skills include organizing resources, overseeing staff, managing budgets, and quality control operations. Steve understands the importance of communication, construction budgets, and meeting schedule deadlines. Steve has an excellent understanding of the WisDOT design process and Local Program project development process from scoping to final design thru PS&E submittal. Steve is currently completing his responsibilities under WisDOT’s pilot Design-Build program and enters this project with 80% availability. Over the years, Steve has worked very close with stakeholders on local municipality projects including: • Appleton Avenue (STH 175) Reconstruction, Village of Menomonee Falls, Waukesha County • Pilgrim Road Reconstruction, Village of Menomonee Falls, Waukesha County • Holmgren Way, Village of Ashwaubenon, Brown County • Burleigh Street, City of Wauwatosa, Milwaukee County • Wauwatosa Road Reconstruction, City and Town of Cedarburg, Ozaukee County Roadway Engineer: Jessica Lancelle, PE Jessica has 12 years of experience in roadway design adhering to the standards of WisDOT’s FDM. She will be responsible for developing the project’s geometric design including ADA compliance, design reports including encroachment, pavement, and DSR, cost estimate, and PS&E documents. She will work closely with the Team’s surveyor to ensure that adequate property acquisitions are acquired to incorporate the proposed design and with the Team’s utility designers to ensure that cross street utility connections are outside the pavement limits of Bowen Street. Jessica has experience working on various local program and WisDOT projects including roadway reconstructions, local and freeway rehabilitations, interchange projects, and various bridge approach work and submittals for movable, fixed, and short span bridges. Public Involvement and Environmental Documentation: Nathan Guequierre Nathan will lead the Environmental Documentation, Complete Streets, and Public Involvement portions of the project. He has delivered numerous environmental documents for urban and rural transportation projects. Nathan is a planner who specializes in leading NEPA documentation efforts, land use and redevelopment projects, transportation studies, community outreach, comprehensive plans, policy analysis, and economic development plans. For over 20 years, Nathan has worked with Wisconsin public sector clients to develop their communities in ways that serve the needs of all their constituents. He manages and contributes to water resource plans. He has a special interest in pedestrian planning and has presented internationally on the subject. Nathan’s duties include project management, developing and implementing public involvement procedures, developing public information materials, authoring and editing study documents and reports, data analysis and meeting facilitation. All his work is centered on effective and equitable public engagement. Nathan is an expert in environmental justice analysis, Section 106 documentation, communications regarding stormwater management, and pedestrian systems planning. Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 7 Drainage and Storm Sewer: Ashley Leisgang, PE Ashley is a senior project manager with over 15 years of experience in a wide variety of engineering, design and construction projects. She has worked on City of Oshkosh storm water modeling projects for over 10 years, including the 2012 North Grouped Watershed area, which includes the proposed storm sewer suggestions for the Bowen Street reconstruction project. In addition, she has worked with numerous municipalities and utilities with their storm water management plans, hydraulic modeling, and flood mitigation alternatives. She leads the Milwaukee AECOM office Water Business Line, which allows AECOM to respond quickly and efficiently to project needs. Ashley has successfully navigated delivery of water resources project through all phases of their execution on schedule and budget. Survey and TPP Preparation: Rebecca DesRochers, PLS Rebecca is a Professional Land Surveyor in the Green Bay, Wisconsin office with 19 years of land surveying experience in the power, commercial, transportation and construction industries. Her experience includes boundary, right of way, easements, construction, geodetic control, and topographic surveys. As a Survey Manager, Rebecca accurately and efficiently completes survey field work, coordinates the activities of the survey crew, and works closely with clients and contractors. As a CADD specialist, she processes survey data, drafts surveys & plats, and prepares design plans. For, this project she will oversee the field survey crew, gather survey control, coordinate the utility locates, process the data, draft the existing conditions map for design, and develop the TPP. Sanitary Sewer and Watermain: Jesse Weber, PE Jesse is a Civil Engineer with 10 years of experience in municipal watermain, sanitary and storm sewer design as well as roadway and industrial site development design. He will be responsible for developing the projects municipal utility and storm sewer plans and working the City of Oshkosh to provide utility systems that will eliminate future disturbances to Bowen Street for future side street construction. He will also work along with the City of Oshkosh on utility service replacement requirements along the construction corridor. Jesse has experience working on various WisDOT, municipal utility and transportation and industrial site development projects throughout Wisconsin, Iowa and Indiana including roadway reconstruction, road construction, site grading, watermain, sanitary sewer and storm sewer construction design. Agency and Utility Coordination: Audrey Demeter, PE Audrey is a project controls specialist with 15 years of experience in design and controls. Her background is in highway design with a more recent emphasis in the program controls area. She has experience working on small rehabilitations to billion-dollar reconstructions projects. Her experience in preparing design documents, adhering to project schedules, and analyzing critical path work has led to the success of many projects and aided the owners when contractor claims arose. Audrey will be leading the agency and utility coordination efforts on this project. Her attention to detail and timing is critical in utility and agency coordination. Identifying key players, notifying them in a timely manner, and keeping them informed of changes will be her focus on this project. Her knowledge of WisDOT processes and recent work assisting WisDOT on improving utility coordination processes will be beneficial to the city of Oshkosh and the project team’s successful delivery of this project. Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 8 Traffic, Safety and Lighting: Jeff Sandberg, PE, PTOE Jeff is a traffic engineer and traffic project manager with 15 years of experience in all facets of traffic engineering. Jeff will lead all project efforts related to traffic, safety, signal design, and lighting evaluation and design. He has experience in evaluating intersections for safety and operational concerns and has completed numerous traffic evaluation and traffic management reports. Jeff has also designed or reviewed the design of numerous intersection safety systems throughout his career for state DOTs, counties, and municipalities. Jeff oversees AECOM’s traffic operations engineering group, a group well versed in state and local policies and standards for traffic signals and lighting, traffic signal and lighting evaluation software (Synchro, HCS, AGi32), and roadway design software (Microstation, AutoCAD). Hazardous Materials: Kyle Wagoner, PG Kyle has performed and managed all phases of hazmat investigations for municipal and WisDOT highway/road design projects in Wisconsin, including Phase 1 Hazardous Materials Assessments, Phase 2 and 2.5 Subsurface Investigations, and Phase 3 Environmental Site Investigations. In performing his work, Kyle has put into practice many years of knowledge and experience complying with both WisDOT’s Facilities Development Manual Chapter 21 procedures and Wisconsin DNR’s Chapter 700 Series regulations. Kyle’s experience also includes development of contaminated materials management plans and obtaining the DNR’s approval of the plans for inclusion of special provisions and notices to the contractor with PS&E packages. Archeological and Historical Investigation: Commonwealth Heritage Group (CHG), Greg Rainka (Subconsultant) Greg currently serves as Assistant Regional Director in Commonwealth’s Milwaukee office. He has more than 14 years of experience as an architectural historian, cultural resources specialist, preservation planner, and project manager, and has worked in over ten states in the Midwest, West, Mid-Atlantic, and South. His job responsibilities have primarily included documenting and facilitating project compliance with federal and state historic preservation and environmental laws and regulations. Greg has completed numerous historic and cultural resource studies for transportation, energy, telecommunication, and other infrastructure projects, and has surveyed and evaluated residential, commercial, industrial, agricultural, military, and tribal property types, as well as engineering resources, such as power generation facilities, water control structures, roads, railroads, and bridges. He also has completed National Register of Historic Places nominations and determinations of eligibility for both individual resources and historic districts; participated in statewide contextual studies; and prepared HABS/HAER documentation, historic structures reports, historic property management plans, and agreement documents for the mitigation of adverse effects to historic properties. From 2012 to 2015, Greg was a contract staff historian for WisDOT. In this role, he reviewed compliance documentation for WisDOT projects and worked directly with the State Historic Preservation Office (SHPO) to complete the compliance process. He also assisted in the planning of WisDOT’s annual training for architecture/history consultants and WisDOT’s regional environmental coordinators. Property Acquisition: Single Source Inc., Marc McSorely (Subconsultant) Single Source, Inc. is a multidiscipline firm with over 100 years of combined project experience. We have an in-depth understanding of the issues and a demonstrated track record of schedule adherence. Single Source, Inc. is a full-service real estate firm specializing in turnkey services for eminent domain. Our team’s depth and Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 9 experience provide us the foresight to anticipate and address potential easements, right-of-way plat review, design, lease negotiation, lease creation, appraisal, appraisal review, acquisition, property management, and relocation problems. Our staff is comprised of six key individuals, three of whom are WISDOT approved negotiators, four of whom are Wisconsin Certified General Appraisers, with over 100+ years of real estate experience combined. Having four skilled appraisers on our staff allows us the flexibility, training, and knowledge to explain the acquisition process and analysis to the landowners to obtain the fairest and quickest results. We also have an excellent administrative support staff. Our experienced staff and the size of our company allow us to retain the flexibility and sense of personal involvement yet assure the professional skill in each discipline. We have several experienced Project Managers, whose past experience indicate that they understand how to deliver projects on-time and to your satisfaction. Following initial contact with all property owners, Single Source, Inc. will arrange for a few blitz meetings within the subject project area. This will allow all landowners an opportunity to attend a blitz and receive one-on-one attention. Having MULTIPLE negotiators gives us the ability to conduct a “blitz” that will make property owners feel comfortable and should enable us to complete a high number of acquisitions at the blitz. For example, if a property owner would like to go out and visit a site during the blitz, we have enough staff available to accommodate this property owner and to ensure all other property owners attending the blitz will be provided with timely and accurate assistance. We will also meet with any affected property owners who may want some up-front project detail or information specific to their parcel in-advance of formal negotiation. This helps put many property owners at ease and makes for a smooth, seamless acquisition. As noted, we are a full-service real estate right-of-way firm, offering appraisal, acquisition / negotiation, relocation, and project management expertise. We offer the resources necessary to complete any project, with a single point of contact. Our strengths are experience, dedication, and our multiple disciplined cross-training. In-addition, having multiple experienced appraisers and negotiators, provides us with the knowledge and resources to complete large scale projects within time, budget and to your satisfaction. Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 10 Past Experience AECOM thoroughly understands the urban roadway reconstruction and rehabilitation standards laid out in WisDOT’s Facilities Development Manual (FDM). The AECOM team’s urban design experience allows us to anticipate and effectively address the unique challenges of working within the existing footprint of arterial city roadways. Our team is comprised of professionals who have worked on the unique challenges of urban utility coordination, permitting, traffic management, and public involvement. From community transportation visioning to alternatives development, NEPA evaluation and through final design, AECOM has completed hundreds of PS&E packages. Most recently our proposed roadway team of Jessica Lancelle, Jesse Weber, Jeff Sandberg, and Nathan Guequierre have delivered multiple urban designs. This includes: the CTH HH (Vanderperren Way) reconstruction in the Village of Ashwaubenon, Loomis Road and 60th Street Interchanges with IH 894 in the city of Greenfield, Racine Street in the City of Menasha, and STH 42 through the Village of Ephraim. The Ephraim reconstruction project won both the ACEC Wisconsin 2020 Engineering Excellence State Finalist award and the ASCE Wisconsin 2020 Engineering Achievement Award and the Vanderperren Way project won the ASCE Wisconsin 2021 Engineering Achievement Award. We plan to work closely with Single Source Inc., Commonwealth Heritage Group (CHG), and Gowey Abstract & Title to deliver this project. AECOM has a long history of successful collaboration with these firms, and their specific expertise in property acquisition, historical documentation, and the title search process will supplement AECOM’s expertise. Our team goal is to diversify our partnerships, cultivate relationships, and deliver a project with broadened expertise. Property Acquisition Various Locations WASHINGTON ROAD INTERSECTION WITH 39TH AVENUE, CITY OF KENOSHA This project consisted of appraisals and acquisitions of four parcels. The parcels consisted of four commercial properties. Single Source, provided standard “before” and “after” appraisals. This project was completed on time and at budget. STATE TRUNK HIGHWAY 50 / 75TH STREET, PADDOCK LAKE, WISCONSIN DEPARTMENT OF TRANSPORTATION Appraisals and acquisitions of approximately 50 parcels along State Trunk Highway 50. The parcels were commercial, residential, institutional and industrial in nature. Single Source, provided standard “before” and “after” appraisals. This project was completed on time and at budget. COUNTY TRUNK HIGHWAY S, KENOSHA COUNTY This project consisted of over a one hundred appraisals, including 26 relocation parcels, residential, commercial and industrial. Many of the appraisals were complex in nature, including severance damages and cost-to-cure items. COUNTY TRUNK HIGHWAY S and N, KENOSHA COUNTY This project consisted of one appraisal and partial acquisition and two partial acquisitions via the nominal process. ROOSEVELT ROAD – CITY OF KENOSHA Acquisition negotiator and appraiser for the Roosevelt Road Project, a 45 parcel right-of-way project for the City of Kenosha and WisDOT. The project was funded by the Wisconsin Department of Transportation under the Local Public Agency Program. COUNTY TRUNK HIGHWAY S and N, KENOSHA COUNTY This project consisted of one appraisal and partial acquisition and two partial acquisitions via the nominal process. COUNTY TRUNK HIGHWAY H and BAIN STATION, KENOSHA COUNTY This project consisted of appraisals and partial acquisitions of eight parcels. One appraisal was complex in nature and involved proximity and cost-to-cure items. COUNTY TRUNK HIGHWAY W, KENOSHA COUNTY This project consisted of thirteen partial acquisitions, mainly residential in nature and one Release of Rights from WE Energies. Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 11 CTH HH (Vanderperren Way) WisDOT Local Program with Brown County Client/Reference Nick Uitenbroek, Brown County (920) 662-2152 nicholas.uitenbroek@browncountywi.gov Completion date Construction Complete 2021 Key Personnel Jessica Lancelle, PE Jeff Sandberg, PE, PTOE, RSP Jesse Weber, PE This WisDOT Local Program project with Brown County included reconstructing CTH HH (Vanderperren Way) from Holmgren Way to Ashland Avenue. Special Considerations Innovative Solutions: The existing 4-lane divided roadway provides access to and from eastbound STH 172. The existing roadway experienced traffic congestion and safety concerns. AECOM evaluated alternatives, ultimately proposing a 3- lane divided roadway that reduced westbound traffic to one thru lane and utilize the existing second lane for a dedicated STH 172 on-ramp entrance lane from Ashland Avenue and a dedicated right turn lane at Holmgren Way. Keeping the proposed improvements within the existing roadway width reduced impacts to environmentally sensitive resources and right of way acquisition needs. Multimodal Considerations: The project team considered options to include facilities for bicycles and pedestrians, which had not previously existed within the project corridor. The final design included providing on-street bicycle accommodations with wider outside travel lanes that are not marked or signed for shared-use. Pedestrian accommodations were made by constructing sidewalk only on the south side of the roadway, connecting to existing facilities along Holmgren Way. Sidewalk was not included on the north side of the roadway because of potential impacts to environmentally sensitive resources and concerns with safe crossing at the STH 172 ramps. AECOM worked with WisDOT to allow this exception to standards. Project Scope: The project included elements of scope required by WisDOT through their Local Program, including field survey; environmental field work such as wetland delineation, archaeological and historic investigations, and hazardous materials assessments; pavement design with various pavement options analyzed to determine the most economical option; agency and utility coordination; public involvement; environmental documentation; permitting; right of way plat; and WisDOT PS&E submittal. ASCE Wisconsin 2021 Engineering Achievement Award Before After Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 12 STH 42 Urban Reconstruction/Rehabilitation Ephraim, Wisconsin Client/Reference Brent Bristol, Village of Ephraim (920) 854-5501 bbristol@ephraim-wisconsin.com Completion date Final PSE November 2018 Key Personnel Nathan Guequierre Jessica Lancelle, PE Jeff Sandberg, PE, PTOE, RSP The Village of Ephraim funded project included reconstructing STH 42 from just south of the Ephraim Public Beach to just north of Moravia Street. Special Considerations Project Development: The project began as a unique opportunity for AECOM to assist the Village of Ephraim in developing their local vision for the STH 42 corridor after WisDOT announced they would be improving the pavement of the roadway only. A study was conducted through the entire village limits that involved extensive public involvement and focused on creating a walkable downtown area with attention to storm water management, environmentally sensitive resources, cost, and funding options for the Village. Following WisDOT Standards: Since the project was sponsored by the Village of Ephraim, no formal WisDOT submittals were included. However, design and plans were developed for the corridor to meet WisDOT standards, as STH 42 is a State Highway under WisDOT jurisdiction. AECOM also worked with WisDOT on behalf of the Village to approve the use of a narrowed typical section that met the needs of the Village to limit impacts and cost. Urban/Rural Roadway: The preferred alternative for the corridor was to convert the existing 2-lane rural roadway to an urban roadway reconstructed with new parking lanes, curb and gutter, and sidewalks on the east side of the roadway; but maintaining a rural section along the roadway’s west side through rehabilitation. This typical section was chosen because it reduced impacts to residential properties, protected tourist destinations, and reduced overall project costs. The project included extensive storm water analysis and design to improve drainage along the roadway and along adjacent properties where existing issues were identified. ASCE Wisconsin 2020 Engineering Excellence State Finalist ASCE Wisconsin 2020 Engineering Achievement Award Before After Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 13 60th Street Reconstruction Greenfield, Wisconsin Client/Reference Josh LeVeque 141 NW Barstow Street Waukesha, WI 53187 josh.leveque@dot.wi.gov Completion date Final PSE February 2020 Key Personnel Jessica Lancelle, PE Nathan Guequierre Jeff Sandberg, PE, PTOE, RSP Jesse Weber, PE Steve Plachinski, PE Project Summary AECOM performed the preliminary and final design services for the reconstruction of the 60th Street Bridge over IH 894 in Milwaukee County. The full bridge replacement is designed to not preclude future reconstruction/expansion of IH 894 and the widening of 60th Street. The bridge profile was raised to meet current vertical clearances along IH 894. The inside and outside shoulders along IH 894 will also be reconstructed. To improve safety, intersection and signal design occurred north and south of the bridge at the IH 894 ramps. AECOM, on a previous contract, was tasked with completing the Existing Interchange Assessment on the 60th Street Interchange which involved a comprehensive evaluation of the interchange including operational, crash, and geometric analyses. AECOM developed four alternatives for the 60th Street Interchange, with the preferred alternative being bridge reconstruction. AECOM was later awarded this design contract to prepare a PS&E package for the reconstruction of the bridge and reconstruction of 60th Street, including partial reconstruction of the ramp terminals. Scope included preparing the Safety Screening Report, Design Study Report, and Structure Survey Report. AECOM prepared the environmental document including agency coordination, a Phase I HAZMAT investigation, and public involvement. Roadway plans included traffic signal and lighting plans. Structure plans were developed for the 60th Street Bridge, and the north and south abutment walls. AECOM prepared a traditional plat for real estate acquisition. The traffic signal design includes full traffic signal replacement at the EB and WB ramp intersections including coordinated signals timing with one master signal controller and the use of a splice cabinet. Lighting design includes intersection lighting, underdeck lighting, and lighting on the new bridge structure. Coordination with the City of Greenfield was important to determine removal of existing lighting system within interchange and determine ownership and connections of proposed lighting system. AECOM successfully delivered final plans, specifications, and cost estimates for this replacement structure. Contractor bids on the 60th Street project came in under 5% of the engineers estimate and construction is scheduled through 2022. Similar Project Features: • Staged Construction • Pavement Replacement • Drainage Design • ADA and Curb Ramp Improvements • Urban roadway design with signal and lighting design • WisDOT PS&E Process Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 14 I-39/90 Illinois State Line to Madison Client/Reference WisDOT, SWR John Vesperman, PE SWR john.vesperman@dot.wi.gov Completion date Final PSE May 2020 Key Personnel Steve Plachinski, PE Jeff Sandberg, PE, PTOE, RSP Project Summary THE PROJECT The project consists of 46 miles of interstate expansion, 11 interchanges, 100+ bridges, 43 miles of alternate route improvement projects, and detour routes during construction operations. This existing section of IH 39/90 is a four-lane rural freeway in need of improvement to meet current design standards, improve overall safety, accommodate future traffic with an acceptable level of service, and replace aging and deteriorating pavements. THE SCOPE On-site staff provides support to the IH 39/90 Corridor Management team (CMT) from design through construction. Technical Leads are in place in multiple disciplines to oversee the review of all plans and specifications to provide consistency within the corridor. Support staff is also in place to provide financial, schedule and document controls. The CMT oversees all aspects of the IH 39/90 corridor project to provide consistency and communication across all project segments and manage the program as a whole. THE RESULTS AECOM in partnership with WisDOT, is providing support for the overall corridor management during design and through construction for the successful reconstruction of 46 miles of IH 39/90 in southern Wisconsin, extending from the Illinois State Line to the USH 12/18 Interchange in Madison. The project has successfully LET 60 total project ID’s associated with this Mega Project corridor. Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 15 Technical Approach This project will follow traditional WisDOT processes and procedures as outlined in the Department’s Facilities Development Manual (FDM) including public involvement, environmental documentation, design study report, pavement design, agency and utility coordination, roadway, storm sewer, and traffic signal plan development, and a complete PS&E development and submittal. The AECOM Design Team has significant experience with the WisDOT process and delivering PS&E packages. The design and development of sanitary sewer and water main plans will follow City of Oshkosh standards and will be incorporated into the final PS&E package as non- participating items. AECOM Design Team members assigned to these designs have experience with city standards through previous project development or studies. Data Gathering The AECOM team will provide survey for the entire length of the Bowen Street project corridor and along intersecting side roads (as needed) that includes full topographic data, existing utilities, roadway elements as depicted in the RFP language, right of way, and all other location impacts that are critical to any design options that may be developed. The drainage team will evaluate existing structures and pipes, using field verification and measure downs to inverts. The roadway team will coordinate with the city on the number and placement of soil boring locations outside existing utility facilities to initiate the development of the Geotechnical Investigation RFP. Once the survey data is gathered, roadway and utility reconstruction design will immediately begin with the aid of all the previous field reconnaissance work. Geotechnical information will later be tied to our pavement selection and design. With our team’s past hydraulic modeling experience with the city, our drainage engineer will jump right in to storm sewer design. Environmental Process Preparing the environmental investigation will include many important aspects for the corridor. Nathan Guequierre will lead the efforts to complete the environmental documentation. His experience with extensive environmental documentation will be an asset. Archaeological and Historical Investigations The project is not currently on WisDOT’s Screening List for archaeology and/or history. Our subconsultant Greg Rainka (CHG) will do a review of the project corridor in relationship to historic and archaeological resources. Commonwealth will conduct background and archival research and review the WHPD to determine if any properties in the project area were previously surveyed. Commonwealth will then complete an architecture/history survey of properties that may be directly or indirectly affected by the project in accordance with the Wisconsin Historical Society’s Survey Manual. We will identify, photograph, and assess the National Register eligibility of individual buildings, structures, and objects, as well as any districts that are present. Additional photographs depicting streetscapes and view sheds will be provided as needed to document the project’s APE. Commonwealth assumes the APE for architecture/history will be defined as properties adjacent to Bowen Street within the project limits. A preliminary review of the WHPD indicated there are about five previously surveyed properties within the assumed APE, including properties within the National Register-listed Washington Avenue Historic District. For the purposes of this proposal, Commonwealth assumes up to 10 properties will require survey/resurvey. The results of the survey will be documented in an Architecture/History Survey Report (AHSR), as required by the Wisconsin State Historic Preservation Office (SHPO). Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 16 Should Commonwealth identify any properties within the APE that are potentially eligible for listing on the National Register, a DOE will need to be prepared. To evaluate the National Register eligibility of a potentially eligible property, Commonwealth will conduct research specific to its history and architecture in accordance with the standards of the Wisconsin SHPO and guidance provided by the National Park Service. For the purposes of this proposal, Commonwealth assumes that up to one DOE will be completed as part of the architecture/history investigations for the project. Under Section 106, effects will need to be considered for the National Register-listed Washington Avenue Historic District, as well as any potentially eligible properties or districts identified during Commonwealth’s architecture/history survey that are subsequently recommended eligible for listing on the National Register. Commonwealth will work with AECOM to avoid adverse effects to historic properties, and assuming adverse effects can be avoided, Commonwealth will prepare a Determination of No Adverse Effects (DNAE). For the purposes of this proposal, Commonwealth assumes that a DNAE will be prepared. Hazardous Materials AECOM will complete a Phase 1 Hazardous Materials Assessment of the project corridor in accordance with WisDOT FDM Procedure 21-35-5 to do the following: • Provide information required to determine the potential for contamination within the proposed project limits, • Address potential environmental liability, and • Evaluate the need for both further environmental investigation and the incorporation of special provisions into the construction contract. Phase 2 Subsurface Investigations will be conducted at up to six sites in accordance with WisDOT FDM Procedure 21-35-10 to determine if sites suspected of being contaminated, as identified in the Phase 1 investigation, really are. Assuming the advancement of one soil boring per site to the anticipated depth of construction, the Phase 2 investigations will provide limited information on the extent of contamination within project limits. Preparation of project-specific hazmat special provisions and notices to the contractor for inclusion with the final PS&E package is beyond the scope of a Phase 2 investigation. Agency Coordination The main goal of agency coordination is to obtain early input on potential impacts to environmentally sensitive resources so that we can work to avoid or minimize impacts to such resources. Audrey Demeter will be in close contact with the appropriate agencies at the beginning of the project. • Wisconsin Department of Natural Resources (WDNR) Coordination with WDNR will be ongoing throughout the life of the project in order to obtain their input on impacts to threatened or endangered (T&E) species, stormwater quality, and other potentially environmentally sensitive resources. We will obtain WDNR initial review and final concurrence for the project, as well as a Transportation Construction General Permit (TCGP). • U.S. Fish and Wildlife Service (USFWS) The USFWS Information for Planning and Consultation (IPaC) site shows the Northern Long Eared Bat (NLEB) in the project area. Feedback from the community and the prevalence of this species and any others will aid in the environmental process as well. New guidance on how to mitigate impacts for different species is published regularly and our team is well versed on implementing those options. • Native American Tribes AECOM will provide notification of the project to Native American Tribes at the beginning of the project. This notification is currently being handled via email through WisDOT, due to the COVID-19 pandemic. The team will stay on top of the Native American Tribal notification protocols and either coordinate with WisDOT to send the emails or prepare and send notification letters on WisDOT letterhead if appropriate at that time. Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 17 Utility Coordination The AECOM team will work to avoid or minimize impacts to any facilities in conflict with the project improvements. If relocations are needed or if any utility owner has plans to upgrade their facilities, Audrey will coordinate closely with the affected utilities so that, where possible, most or all facilities are relocated prior to construction. Often, there is some work that must be completed during construction, which will clearly be identified in the contract utility special provisions so that there are no surprises during construction. Key elements that we know are crucial for successful utility coordination delivery are: • Accurate data collection and mapping – we will verify that the surveyed utilities match the most current mapping and if they don’t, we will contact the utility to obtain the correct information. • Early project notification, meetings & touch-points – our contacts with utilities will be often and meaningful in order to keep them informed of the design progress and schedule. This project will follow WisDOT’s Trans 220 process which is known to the utility companies and a reliable method. • Minimal design changes – we aim to provide the utilities with the most thorough design information possible at the post-60% stage as to not extend the time needed for workplan updates. Public Involvement Effective public involvement at the proper scale will be a key aspect of the Bowen Street project. This corridor is densely populated with residential properties intermixed with a few commercial uses and several public/private schools. It experiences relatively high through traffic at peak hours in addition to local travel. AECOM has developed cost-effective hybrid outreach methodologies that blend highly targeted face-to-face activities (whether virtual or distanced) with broader public information activities. A menu of these activities will be evaluated and selected for this project based on demographic analysis and city insights. These may range from on-line virtual meetings, the AECOM “virtual room” ongoing project information center, online small group meetings or interviews with key stakeholders, environmental justice outreach using trusted neighborhood partners and specialized social media, changeable message signs and yard signs, and other tools. AECOM’s engagement specialists will spearhead public outreach. On recent projects some of our involvement plans have included: • Initial notification and public meeting invites to key demographics, businesses, and residents. • Key informant interviews or focus groups. • Project guidance committees combining local officials with members of key organizations. • “Virtual Room” centralized public project information and interaction centers. • Citizen feedback forms, surveys, emails to incorporate additional issues. • Social media outreach to targeted areas or demographic groups. • Continual analysis to evaluate whether project responses mirror the project area population. • Door-to-door outreach and information distribution. Through this process, we want the public to feel their opinion matters and that they have been consulted on the improvements to their neighborhood. As this corridor connects neighborhoods and businesses, their various backgrounds and opinions on the roadway function are indispensable. Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 18 Geotechnical Investigation with Pavement Analysis A pavement design analysis will be conducted to determine the most cost-effective option for replacing the deteriorated roadway. As mentioned previously, AECOM will work with the city in determining soil boring locations and in authoring the Geotechnical Investigation RFP to expedite the selection by the city to conduct this work. Data supplied will guide the pavement design and any underlying soil issues that can be addressed during construction. Survey, ROW, Plat & Acquisitions The topographic survey and right of way plat will be completed by AECOM, in coordination with Gowey Abstract & Title for title searches and Single Source Inc. for appraisals, negotiation, and acquisition of right of way. Survey AECOM surveyors will begin survey as soon as we notify the adjacent property owners of the upcoming project. Rebecca DesRochers will lead this task so that design may begin as early in the project as possible. The scope includes survey for topography/DTM, utilities, establishing existing right of way, plat development and soil boring locations. Our crews are well-versed in collecting topographic/DMT survey on similar urban projects and are experts in surveying utilities. If some existing utilities remain unmarked, a “utility-approximate” CAD file is created to show the approximate locations of the utilities and a follow up with the appropriate utility company is conducted to verify the facility locations. Right of Way Plat The key in developing the Transportation Project Plat (TPP) is to complete it as early in the project as possible, to allow adequate time for real estate acquisition. Rebecca will lead this task, and will deliver efficiently, as she has delivered numerous plats for WisDOT and Local Program projects. Rebecca will coordinate with AECOM’s roadway designers as well as utility coordinator Audrey Demeter, to work to limit compensable utility impacts to the extent possible. Less money spent on utility relocation leads to overall cost savings. Property Acquisition Marc McSorley of Single Source Inc. will complete the property acquisitions, associated appraisals, and negotiations. The acquisition process can be long, Single Source Inc. is dedicated to schedule adherence and delivering on time. The team will follow Chapter 32.05 of the WisDOT guidelines and use approved LPA forms and documents on this project. The team will arrange a blitz meeting with landowners allowing for one-on-one attention. Multiple negotiations give the ability to complete larger numbers of acquisitions at the blitz. Meetings will include multiple staff to assist various owners simultaneously. It is currently assumed that many of the affected parcels will have nominal acquisitions. Continuous communication with property owners is essential to maintain a good relationship and keep the process moving throughout design. Marc and the design team will hold frequent internal meetings to stay up to speed on design changes and concerns from property owners, while minimizing impacts where possible. The team will also assemble monthly progress reports, at a minimum, for City review. Bike and Pedestrian Accommodations It is WisDOT policy to at least consider bicycle and pedestrian accommodations in all projects that receive state and/or federal funding. The team will evaluate the corridor for possible bicycle and pedestrian accommodations/improvements. The present corridor has sidewalks present on both sides of Bowen Street. Additionally, there are pedestrian curb ramps present in all quadrants of the nine intersecting side roads. Flashing school zone beacons are present at School Avenue and pedestrian signal faces are present within the Merritt Avenue traffic signal configuration. Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 19 Pedestrian Accommodations Complete sidewalk replacement on both sides of Bowen Street is anticipated but maintaining recent sidewalk and curb ramp improvements at various locations (Otter Avenue, Merritt Avenue) will be incorporated where possible. Care will be given to evaluate existing grades and design new panels to better suit users with respect to ADA requirements. Many curb ramps were noted as deficient per the WisDOT standards. Most did not have detectable warning fields. Also, many ramps were type 1, directing users toward the center of the intersections. These are not preferred, and ideally type 2 ramps would be included for increased safety. This can commonly conflict with utilities and require right of way acquisition to properly fit slopes and associated ramp locations. The AECOM design team will look at these early in the process to not delay acquisition and coordination with residents. Bicycle Accommodations Currently there are no marked facilities within the project limits. We will discuss options with the city and stakeholders to accommodate all users of this facility. A Bicycle and Pedestrian Accommodations Technical Memo will be completed. Roadway Design and Pavements Bowen Steet is an existing 34-foot-wide urban roadway with two 12-foot driving lanes with parking on the west side. The design team will evaluate existing conditions, how the facility is currently used, and investigate and incorporate any future needs. The roadway profile will be set to minimize impacts to adjacent properties and driveways while providing adequate drainage both on the cross slope and longitudinally along the curbs. A full set of roadway plans will be completed to WisDOT and City standards. This will include, but is not limited to, paving details, ADA construction details, plans and profiles, erosion control, signing, marking, detour, cross sections, and miscellaneous quantities. Our team is well versed in the requirements of a full PS&E package and Facilities Development Manual standards. Pavements The existing roadway surface is concrete last improved in 1969 and has reached the end of its useful service life. Concrete was noted as the replacement option. Based on geotechnical and traffic data, AECOM will complete a pavement design analysis to determine cost effective materials and proper sections for loading. Discussion with the City on preference and maintenance may also mold the design. Traffic Control & Staging As noted in the RFP, the intent is to close this section of Bowen Street to traffic during construction. Our team will coordinate with the city to determine and develop a signed detour route for the project. Special Provision language will be including in the contract documents depicting local property access during construction of the various stages of the project. Traffic Signals and Lighting AECOM will conduct a traffic analysis and safety study for the corridor including the intersection of Merritt Avenue for the design and installation of new traffic signals. Our team will also coordinate with the city for potential lighting replacement alternatives or maintaining the existing system. Sanitary Sewer and Watermain Improvements It is the City of Oshkosh’s intent to replace the existing sanitary and watermain infrastructure along with service laterals throughout the Bowen Street Project Corridor. It is our understanding that the City will Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 20 provide the design team with information regarding the required sanitary and watermain sizes for the project. This information will be utilized by the design team to produce watermain and sanitary sewer plan and profile layouts. It will also allow the team to evaluate how the existing watermain and sanitary sewer alignments can be revised to accommodate future infrastructure improvement projects. This will reduce the need for future disturbance of Bowen Street for upcoming capital improvement projects. Sanitary and Watermain improvements will be designed in accordance with Department of Natural Resources Chapters NR 110 and 811. In addition, water and sanitary sewer utilities will be designed to conform to the City of Oshkosh Standard Specifications. AECOM will work with the City of Oshkosh to determine the required Sanitary and Watermain lateral locations and sizes for replacement up to the extent of the public side. If lead water service lines are determined to be within the project, AECOM will work along with the City to provide documentation for private side replacement. If Watermain and Sanitary Sewer permitting through the WDNR is required, permitting will be prepared utilizing sizing documentation provided by the City of Oshkosh. Permitting work will be completed under a contract amendment. Storm Sewer improvements Drainage improvements are important to analyze during pavement replacements, for ease of construction and due to the changing pavement structure and slopes. Our team will review the City’s planned storm sewer improvements which were based on previous watershed modeling performed by AECOM and incorporate the recommendations into the final design for the project. AECOM’s design will incorporate the recommendations from the previous watershed modeling work to achieve the City’s stormwater management and flooding reduction goals. The design will be developed to improve the flow of stormwater through the neighborhood and provide a system consistent with WisDOT and City of Oshkosh Standards. Coordination will also be important to side road storm sewer operations completed by the City. Depending on the typical section recommended, inlets may be moved. Curb lines will be reconstructed as part of the complete reconstruction of this roadway segment. AECOM’s survey crew will complete visual inspections of existing inlets while completing the field survey, providing inlet data sheets to the design team to incorporate the connection of existing utilities into the proposed reconstruction. AECOM will review the condition of existing pipes which will be interconnected with the new storm sewer system based on City records and information gathered during our field survey. During final design, a Stormwater Management Report will be prepared to document the design decisions. This stormwater management report will rely on the provided hydrologic and hydraulic computations in both the existing and proposed condition. This information will also be provided to the DNR for final permitting. Storm water quality analysis is not anticipated for the project as it falls under the classification of Minor Reconstruction. If the City of Oshkosh desires to take advantage of the Bowen St. reconstruction to install water quality controls to meet TMDL targets, modeling of the TSS and TP efficacies utilizing WinSLAMM will be completed under a contract amendment. Jesse Weber is locally available to complete this design work, having the experience through past designs of various municipal water and sewer service facilities. Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM 21 Schedule AECOM has the availability to deliver the Bowen Street design by the scheduled August 1, 2026, PS&E date. Essential components of the proposal include: • Appropriate review times for City of Oshkosh, WisDOT, and various Agencies • Coordination with Local Stakeholders, Officials, and Residents • Ample time for Utility Coordination • Ample time for Real Estate acquisition Below are estimated milestones and any requested changes to the schedule from the City or WisDOT can more than likely be accommodated with the available time frame from now to the August 1, 2026, PS&E date coupled with the high availability of the AECOM design team ready to begin work on this project. Survey Complete September 2023 30% Plan November 2023 Pavement Design December 2023 Environmental Documentation January 2024 60% Plan April 2024 DSR May 2024 TPP Complete September 2024 Land Acquisition Complete May 2025 90% Plan May 2026 PS&E August 1, 2026 Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM Attachment A. Resumes See the following pages for abridged versions of the resumes of AECOM’s key team members. Bowen Street Reconstruction City of Oshkosh AECOM Steve Plachinski, P.E. Project Manager Education BS, Civil Engineering, University of Wisconsin- Platteville, 1988 Professional Registrations Professional Engineer, WI Years of experience With AECOM: 8 With other firms: 24 Areas of Expertise Transportation project development Urban and rural roadway design Rural and urban freeway design PS&E preparation Engineering report preparation Public information and outreach Select Project Experience Wisconsin Department of Transportation, IH 39/90, Illinois State Line to Madison, Rock and Dane Counties, Wisconsin. Technical lead for roadway design and overall plan development. Responsible for development of corridor design criteria, project manual, corridor specific special provisions and construction details; 30%, 60%, and 90% plan reviews and scheduling and facilitating of corresponding plan review meetings; cost estimate reviews; project report reviews; design/construction roundtable meeting coordination and facilitation; and final PSE reviews on this 45 mile interstate expansion project. Wisconsin Department of Transportation, USH 151 Expansion - STH 49 to STH 26, Fond du Lac County, Wisconsin. Lead roadway engineer for freeway preservation study to map future freeway conversion. Responsible for alternative analysis and layout for two future interchange locations, 3 future overpass locations, and 20+ miles of new frontage roads. [Prior to AECOM] Wisconsin Department of Transportation, USH 41 Freeway Conversion – Norfield Road to Oak Orchard Road, Brown and Oconto Counties, Wisconsin. Project engineer/project manager for 15-mile freeway conversion project including 3 new interchanges, 5 new overpasses, and 30+ miles of new frontage roads. [Prior to AECOM] Wisconsin Department of Transportation, USH 10 – CTH M to Town Line Road, Winnebago County, Wisconsin. Project engineer/ project manager for four-lane divided freeway on new alignment including two system interchanges, one service interchange, and 15+ miles of new frontage roads. [Prior to AECOM] Wisconsin Department of Transportation, STH 33 Corridor Study, Washington and Ozaukee Counties, Wisconsin. Lead roadway engineer. Responsible for analyzing roadway geometrics for deficiencies against current design standards, development of crash analysis to determine corridor hot spots, alternative analysis for short and long term improvements, and cost estimates. [Prior to AECOM] Wisconsin Department of Transportation, STH 74 - Pilgrim Road to Polk Drive, Menomonee Falls, Wisconsin. Project engineer/project manager for urban reconstruction/expansion. [Prior to AECOM] Wisconsin Department of Transportation, STH 181 - Western Avenue to Bridge Road, Ozaukee County, Wisconsin. Project manager for urban reconstruction/expansion including intersection analysis and selection of two roundabout locations. 2014 WisDOT Design Award nominee. [Prior to AECOM] Wisconsin Department of Transportation, STH 175 - Mill Street to Sheridan Drive, Menomonee Falls, Wisconsin. Project engineer/project manager for urban reconstruction/expansion. [Prior to AECOM] Wisconsin Department of Transportation, STH 175 - Lilly Road to Mill Street, Menomonee Falls, Wisconsin. Project engineer/project manager for urban reconstruction/expansion. [Prior to AECOM] Bowen Street Reconstruction City of Oshkosh AECOM Jessica Lancelle, P.E. Roadway Engineer Education BS, Civil Engineering, Marquette University, 2011 Professional Registrations Professional Engineer, WI Years of experience With AECOM: 11 With other firms: 0 Areas of Expertise Transportation project development Urban and rural roadway design Freeway and interchange design PS&E preparation Drafting & Plan Preparation Estimates & Justifications Alternative Analysis Select Project Experience 60th Street Reconstruction, Milwaukee, WI – Completed preliminary through final design of the urban interchange reconstruction for the bridge replacement over IH 894. Assisted with the design study report, public involvement plan, roadway plans, and all PSE documents for final design. This project included shoulder work along the freeway, approach ramp and intersection reconstructions, and staged traffic control. The project was completed as a shelf plan and then moved up for an advanceable PSE. CTH HH (Vanderperren Way), Brown County, WI - The WisDOT Local Program Project through Brown County includes reconstructing 0.5 miles of CTH HH (Vanderperren Way) at the STH 172 eastbound on and off ramps in the Village of Ashwaubenon. The roadway footprint was reconfigured from 4-lane divided 3-lane divided: maintaining the two eastbound lanes but reducing westbound to one thru lane. Sidewalks were provided on the south side of the roadway. Assisted with public involvement, agency/utility coordination, pavement design, preliminary and final roadway plans, DSR, and full PS&E package. WIS 42 Streetscape, Village of Ephraim, WI – Assisted with the roadway alternative analysis and subsequent reconstruction design for WIS 42 through Ephraim, WI. The project was designed for and funded by the Village. WisDOT standards were used for the whole of the project as the road is a state highway. Close coordination between the Village and Department was necessary. Multiple public involvement meetings were held to inform the public of intended design and solicit feedback. Designed traffic control for a fast-paced construction season prior to tourist season in Door County. A full PS&E package was completed assisting with modeling, estimates, and bid package documents. Milwaukee County Bus Rapid Transit, Milwaukee County, WI - Completed the design of 32 stations throughout the City of Wauwatosa and City of Milwaukee along Bluemound Road and Wisconsin Avenue for the new transit route. Redesigns and intricate details were needed at each station to avoid right of way impacts, historic properties, utilities, existing transit stops, ADA requirements, and fit in all the needed lighting and signal designs. Closely coordinated with municipalities and stakeholders for various changes. Assisted with plan develop, review, and cost estimating. Racine Street Movable Bridge, Menasha, WI - Lead the alternative analysis design of multiple new bridge and roadway layouts. Coordinated designs and worked closely with other departments for the movable span and WisDOT design. Created final exhibits for the Local Official and Public Involvement meetings in Phase I. Completed final design of the selected alternative, estimates, plans, and PS&E package in Phase II. WIS 29 with County FF Interchange, Brown County, WI – WisDOT NE Region Served as transportation engineer with preliminary and final plan design for both urban and rural sections along the project corridor. Assisted with public involvement efforts including meeting preparation, newsletters, exhibits and local stakeholder information. Prepared the design study report, pavement report and traffic management plan and assisted with the alternatives analysis, cost estimates, agency coordination, environmental document and other technical memorandums. Aided in utility coordination through existing map digitizing and conflict identification. Prepared final submittal documents, estimates, and plans. Bowen Street Reconstruction City of Oshkosh AECOM Nathan Guequierre Senior Planner Education MS, Urban Planning, University of Wisconsin-Milwaukee, 2014 Professional Memberships Planners Network Years of experience With AECOM: 14 With other firms: 5 Journalism: 15 Areas of Expertise Pedestrian Planning Public Involvement Environmental Documentation Public Communications Document Management Project Management Select Project Experience 17th Street Bridge Design, Two Rivers, Wisconsin - Developed, planned and facilitated stakeholder involvement process to inform the design of a new movable bridge located in an urban maritime historic district in Manitowoc County. Developed and facilitated a Community Sensitive Design process to enable stakeholder input into bridge aesthetics and amenities. Prepared a complex Environmental Report summarizing community and economic impacts of bridge replacement. Racine Street Bridge Environmental Assessment, Menasha, Wisconsin - Managing a comprehensive environmental document to evaluate alternatives for the future of moveable bridge in a downtown historic district. Key issues include real estate acquisitions, business impacts, and Section 106 and 4(f) analyses to address impacts to a park and historic structure. Comprehensive stakeholder involvement process, including key stakeholder interviews, a steering committee, coordination with elected officials and public outreach. WIS 29-Brown County FF Interchange Design, Hobart, Wisconsin - Led stakeholder involvement and environmental documentation efforts for a project to replace an at-grade intersection with an interchange. Facilitated steering committee involvement with agency, municipal, regional, and tribal representatives. Successfully managed environmental assessment, with intensive agency coordination, Section 106 archaeological and historical impacts evaluation, impacts to streams and waterways, and an evaluation of impacts to the community, environment and local economy. Waukesha County F Rehabilitation Environmental Evaluation, Waukesha and Pewaukee, Wisconsin - Led stakeholder involvement and environmental documentation efforts for a project to rehabilitate Waukesha County F (Redford Boulevard), with both rural and urban sections. Developed and facilitated public information meetings and public communications. Successfully managed environmental documentation with an evaluation of impacts to the community, environment, and local economy. I-43 Bridges, Milwaukee County, Wisconsin - Managed stakeholder involvement and NEPA documentation efforts for a project to rehabilitate mainline and overpass bridges on I-43 in Milwaukee County. Developed and facilitated public information meetings and public communications, along with a stakeholder committee and multi-lingual outreach. Successfully managed environmental documentation, with Section 106 archaeological and historical impacts evaluation, and an evaluation of impacts to the community, environment, and local economy. Led analysis of alternatives to meet “Complete Streets” legislation requiring pedestrian and bicycle facilities on all overpass bridges. Bowen Street Reconstruction City of Oshkosh AECOM Jeff Sandberg, P.E., PTOE Traffic Engineer Education BS, Civil Engineering, Northwestern University, 2003 Professional Registrations Professional Engineer, WI Professional Engineer, MN Professional Engineer, ND Professional Traffic Operations Engineer Years of experience With AECOM: 10 With other firms: 4 Areas of Expertise Traffic Engineering Transportation Planning Roadway Design Road Safety Audits Intersection Safety Reviews Pedestrian Safety Projects System-wide Safety Improvement Projects Select Project Experience Wisconsin Department of Transportation, Design Master Contract 2014-2016 - USH 8 & CTH P Intersection Control Evaluation, Barron, Wisconsin. Project manager and lead traffic engineer for an intersection evaluation that includes traffic forecast assistance, intersection control evaluation, safety and operational analysis, and environmental impact statement recommendation review. Wisconsin Department of Transportation - Bureau of Traffic Operations, Region Safety Improvement Plans, Wisconsin. Lead engineer for development of a systemic approach to produce safety improvement plans for each of WisDOT’s five regions. Responsibilities include analysis and disaggregation of statewide crash data, development of countermeasures, coordination with stakeholders, and development of safety improvement project lists. City of Middleton, Deming Way and Discovery Drive Signal Design and Pedestrian Improvements, Middleton, Wisconsin. Lead engineer for design of a traffic signal and pedestrian facilities. Responsibilities included traffic analysis, roundabout comparative analysis, intersection layout determination, signal layout and sequence of operation, and plan and cost estimate preparation. Wisconsin Department of Transportation, STH 48 - Bear Paw Avenue to Hammond Avenue, Rice Lake, Wisconsin. Lead traffic engineer for an urban corridor improvement that includes a road diet analysis, intersection control evaluation, and traffic signal design. Marathon County Highway Department, CTH K Safety Study - Decator Drive to North County Line, Marathon County, Wisconsin. Project manager for a safety analysis of the CTH K corridor. The project included a traditional black spot safety analysis to identify locations with a history of crashes and countermeasures to address them. The project also included a systemic safety analysis to identify improvements that mitigate risk associated with specific highway features. Wisconsin Department of Transportation, Statewide Traffic Safety MSA 2012-2013 - High Risk Rural Roads Program, Dane County, Wisconsin. Lead engineer and project manager for evaluation of high risk rural county roads identified by the UW Tops Lab. Responsibilities include corridor field review, coordination with county highway commissioners, corridor safety evaluations, and development of interactive web-based evaluation summaries. Wisconsin Department of Transportation - Northwest Region, STH 88 Traffic Safety Impact Assessment, Buffalo County, Wisconsin. Lead engineer and project manager for a traffic safety impact assessment of a 30-mile segment of STH 88 for increased truck traffic. Components of the assessment included truck lane departure analysis, curve signing and advisory speeds, intersection sight distance, and stopping sight distance. Bowen Street Reconstruction City of Oshkosh AECOM Rebecca A. DesRochers, PLS Survey Manager/CADD Specialist Education BS, Land Surveying Michigan Technological University, 2002 AAS, Civil Engineering, Michigan Technological University, 2000 Years of experience With AECOM: 19 With other firms: 0 Professional Registrations Professional Land Surveyor, WI Select Project Experience City of Oshkosh – Topographic Surveys, Subdivision Plats, Exhibit, Certified Survey Maps, Design Surveys, City of Oshkosh, Oshkosh, WI. Provide field survey, survey support, and drafting of various instrument for the City of Oshkosh. UW Whitewater – Design Survey – Whitewater, WI. Provided CADD support to create topographic base map to aid in building improvement design that is needed for the Williams Center. CTH A over Tomorrow River, Portage County (WisDOT Local Bridge Program, 2018) Lead surveyor and right of way specialist for a single span structure replacement on CTH A over the Tomorrow River. Responsible for design survey and right of way plat preparation. City of Sheboygan Falls, Vision Business Park - Phase 2 &3, Sheboygan Falls, Wisconsin. Prepared Certified Survey Maps and was support for construction staking of the water main, storm and sanitary sewer, roadway layout, site grading and storm water detention basins. Town of Sheboygan – Topographic Surveys, Easement Exhibit, Culvert Calculations for New Residential Constructions, TID Boundary, Certified Survey Maps, Design Surveys, Town of Sheboygan, Sheboygan, WI. Provide field survey, survey support, and drafting of various instrument for the Town of Sheboygan. Village of Ephraim, STH 42, Ephraim, Wisconsin. Provided CADD support for field survey, produced based map for STH 42, and Transportation Plat, for the Village of Ephraim, Ephraim, Wisconsin Wisconsin Department of Transportation (SE Region), 68th Street Bridge Project, Milwaukee County, Wisconsin. Provided CADD support for field survey, produced base map of bridge on 68th Street over Airport Freeway, Milwaukee, Wisconsin. Wisconsin Department of Transportation (NE Region), CTH MM Town of Ledgeview, Wisconsin. Prepared Right of Way Plat, in the Town of Ephraim, Ephraim, Wisconsin. Point Beach Nuclear Power Plant, NextEra Energy – Topographic and ALTA/ACSM Surveys, Two Rivers, WI. Technical Survey support for survey to produce a survey base map, which was then used Flood Study to get facility in compliance with nuclear facility standards. Bay Beach Amusement Park, City of Green Bay – Park Improvement Project, Green Bay, WI. Provided CADD support to create a plan set for improving existing train depot, moving a park ride and installing 2 new ride and new train track, canopy, gates and storage building. Plan set used to improve park Schreiber Food Inc. – Topographic Survey, CSM, and ALTA/ACSM, Green Bay, Wisconsin. Technical survey support for survey and map property corners, and existing surveys to produce a survey base map and Certified Survey Map and once the facility was built the ALTA/ASCM. Bowen Street Reconstruction City of Oshkosh AECOM Audrey Demeter, P.E. Agency and Utility Coordination Education BS, Civil Engineering, Purdue University Professional Registrations Professional Engineer, WI Professional Engineer, TX Years of experience With AECOM: 15 With other firms: 0 Professional Memberships ASCE Select Project Experience WIS 89 Rehabilitation, Walworth County, WI – WisDOT SE Region Audrey is the current project manager for the rehabilitation of WIS 89 in Walworth County: a mill and resurfacing project (RSRF30 – resurfacing, overlay >= 4 inches). The project includes the replacement of guardrail and deteriorated culverts. In addition to project management duties, Audrey is leading the public involvement, agency coordination, and the 1078 utility coordination. The project required additional coordination with the WDNR and USFWS to adjust for NLEB coordination changes during the project delivery. Nearby burial sites required additional coordination with WisDOT’s Cultural Resources Group. Her focus on quality and schedule control on the environmental document, Design Study Report, and plan sets kept the project on schedule after a delay with the Section 106 process. A complete PS&E package was delivered August 1, 2022, with a proposed project letting in January 2023. The project is on track to complete significantly under the design budget. WIS 156 Guardrail Replacement, Shawano County, WI – WisDOT NC Region Audrey is the current project manager for the replacement of failing guardrail along of WIS 156 in Shawano County. The guardrail runs parallel to Herman Creek, and because of severe bank erosion, the guardrail and roadway shoulder are experiencing failure. Due to the creek, this project has required extensive coordination with the WisDOT REC, DNR, and the Army Corps of Engineers as impacts to Herman Creek and surrounding wetlands are unavoidable. Audrey has led this coordination, including field visits, to gather input from all agencies and develop plans to meet WisDOT’s safety goals while maintaining Herman Creek’s natural habitat. This project has a PS&E date of November 1, 2023, although the design is on track to deliver early to replace the failing guardrail as soon as possible. Statewide Real Estate and Utility Program Controls, Statewide, WisDOT Central Office – Audrey was the Project Manager and lead on a program controls effort to improve real estate acquisition and utility coordination throughout the state. She focused on improving accuracy, efficiency, and reducing redundancy in the current real estate acquisition and utility coordination procedures. Audrey developed new procedures and reporting to improve on-time delivery for upcoming roadway projects and worked with WisDOT to develop relevant performance measures. The newly developed reports have improved communication between employees and supervisors; between Region departments; and between Regions and Central Office. Audrey performed detailed data analysis that identified key triggers and developed a detailed action plan for improved project delivery statewide. She led training at region offices and at statewide conferences for both WisDOT staff and consultants. Bowen Street Reconstruction City of Oshkosh AECOM Jesse Weber, P.E. Drainage Analysis Education BS, Environmental Engineering, University of Wisconsin-Platteville Years of experience With AECOM: 10 With other firms: 0 Professional Registrations Professional Engineer, WI Select Project Experience CTH HH (Vanderperren Way), Brown County, WI - The WisDOT Local Program Project through Brown County includes reconstructing 0.5 miles of CTH HH (Vanderperren Way) at the STH 172 eastbound on and off ramps in the Village of Ashwaubenon. The roadway footprint was reconfigured from 4-lane divided 3-lane divided including the reconstruction of the storm sewer system and evaluation of the existing a drainage pond west of the ramps. WinSLAMM and XPSWMM Models were created to evaluate existing and proposed flows. A new main was constructed in the outside terrace with laterals, inlets, and outfalls to the adjacent pond. Racine Street Movable Bridge, Menasha, WI - Lead the stormwater analysis and storm sewer design for the urban reconstruction of Racine Street. New roundabouts were construction on either end of the movable bridge. Urban constraints required close coordination with the City and utilities to mitigate conflicts. Close proximity to the Fox River required agency coordination and permitting for system requirements and discharge. This included 0.42 miles of storm sewer pipe and 52 new structures. Wisconsin Department of Transportation - Southwest Region IH 39 Corridor Management Team, CTH G Rock County, Rock County, Wisconsin. Associate designer for the reconstruction of CTH G. The project included two segments. One consisted of a 1.2-mile segment of rural to urban roadway conversion and the other segment consisted of 2.5 miles of rural roadway reconstruction and a multi-lane intersection with STH 11. Project tasks included traffic control, permanent signing, pavement marking, drainage and erosion control design. Sheboygan County Highway Department, CTH Y, Kohler, Wisconsin. Associate designer and construction engineer for 1.2 miles of urban highway reconstruction and field engineer. The project included concrete pavement rubblization with an asphalt overlay and drainage improvement. City of Oshkosh, Snell Road Pump Station, Oshkosh, Wisconsin. Site designer for sanitary pump station. Tasks included site layout, grading, erosion control and demolition of existing pump station and site utilities. City of Sheboygan Falls, Leavens Avenue Water Main and Storm Sewer, Sheboygan Falls, Wisconsin. Design engineer for 0.6 mile long urban water main project involving the upgrade of an existing 6-inch water main to 8-inch, and design of a new 0.2 mile long storm sewer. City of Sheboygan Falls, Vision Business Park - Phase 2 &3, Sheboygan Falls, Wisconsin. Design engineer for a new business park development including water main, storm and sanitary sewer, roadway layout, site grading and stormwater detention. During construction served as Inspector and performed construction administration services. Bowen Street Reconstruction City of Oshkosh AECOM Ashley Leisgang, P.E. Senior Drainage and Storm Sewer Engineer Education BS, Civil and Environmental Engineering, University of Wisconsin- Madison Years of experience With AECOM: 15 With other firms: 0 Professional Registrations Professional Engineer, WI Select Project Experience City of Mequon, Central Trunk Sanitary Sewer System Planning - Phase I&II, Mequon, WI- Project engineer responsible for evaluating how to provide sanitary sewer service to a future development area. Evaluated potential ways to serve the parcels with city owned sewers off of current ROW guided by discussions of recent development proposals and patterns in the developing area as well as differing ways to provide service to some more distant parcels. A MIKE URBAN model was developed and used to develop alternatives. A cost estimate was also evaluated for the potential alternatives. City of Oshkosh, Campbell Creek Watershed Detention Basin Design, Oshkosh, WI- Assisted with hydrologic and hydraulic (H&H) modeling to properly size the conveyance and storage system. Used XPSWMM 2D software to provide an efficient analysis of the storm system and alternatives analysis of three detention basins. City of Waterloo, Waterloo Sanitary Sewer System Capacity Assessment, Waterloo, IA- Project engineer responsible for assessing existing and future capacity of the sanitary sewer system under a range of flows and rainfall events. The assessment accounts for existing conditions as well as projected population and flow rate growth for the next twenty years. Problem areas will be identified and categorized. City of Waterloo, Citywide Hydraulic Modeling, Waterloo, IA- Project engineer responsible for development and calibration of the XP-SWMM sanitary sewer system model. A citywide model was developed for the City of Waterloo’s sanitary sewer system. The model included sanitary sewers of 8-inches and larger in diameter and 20 lift stations. The model was calibrated for dry and wet weather flows based on the collected flow meter information and validated with known anecdotal flooding and bypass information. City of Oshkosh, Stringham Watershed, Oshkosh, WI- Performed hydrologic and hydraulic (H&H) modeling to find the existing problem areas within the watershed. Then properly sized the conveyance and storage system. Used XPSWMM 2D software to provide an efficient analysis of the storm system and alternatives analysis of conveyance upgrades and wet detention basins. City of Oshkosh South Park Detention Basin Retrofit, Oshkosh, WI- Properly sized the conveyance and storage system for the design. Used XPSWMM 2D software to provide an efficient analysis of the storm system and alternatives analysis of conveyance upgrades and wet detention basins. Bowen Street Reconstruction City of Oshkosh AECOM Commonwealth Heritage Group, Inc. (Commonwealth) is a Michigan corporation founded in 1988 and incorporated in 1992, with headquarters in Dexter, Michigan, and regional offices in Milwaukee, Wisconsin; Littleton, Massachusetts; Tarboro, North Carolina; Columbus, Ohio; West Chester, Pennsylvania; Ogden, Utah; and Alexandria, Virginia. The full- service Cultural Resources Management (CRM) firm has a multi- disciplinary staff that includes prehistoric, historic, urban, and industrial archaeologists; geoarchaeologists and geophysicists; architectural historians; and historic preservation planners. Commonwealth has extensive experience serving as archeological and architecture/history consultants for various infrastructure and engineering projects throughout Wisconsin, averaging more than 100 transportation, energy, and utility projects in the state each year. Key personnel work regularly with design engineers, sponsoring municipalities, state and federal agencies, and the Wisconsin State Historic Preservation Office (SHPO), and have a clear understanding of the requirements and expectations of archaeological and architecture/history consultants when preparing and submitting Section 106 and Wisconsin State Statute §44.40 and §157.70 compliance documentation. Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM Attachment B. Summary of Staff Hours and Cost, Direct Expenses by Task Filename: C:\WisDOT DB\City of Oshkosh RFP\[Bowen Street Design Fee Comp V1 revised.xlsx]Hours-Costs Date: 10-Apr-23 Time: 01:52 PM 887 8 $1,440.00 16 $2,080.00 319 $41,470.00 343 $44,990.00 743 125 $22,500.00 60 $9,600.00 878 $114,140.00 328 $42,640.00 144 $18,720.00 292 $35,040.00 200 $21,000.00 40 $6,400.00 16 $2,480.00 108 $19,440.00 145 $13,050.00 2336 $305,010.00 268 17 $3,060.00 10 $1,300.00 27 $4,360.00 778 71 $12,780.00 71 $9,230.00 557 $72,410.00 699 $94,420.00 776 28 $5,040.00 88 $11,440.00 8 $1,040.00 8 $1,040.00 84 $8,820.00 216 $27,380.00 786 8 $1,440.00 22 $2,860.00 4 $520.00 34 $4,820.00 856 88 $15,840.00 50 $6,500.00 4 $520.00 33 $4,290.00 5 $650.00 20 $2,400.00 14 $1,470.00 13 $2,340.00 227 $34,010.00 723 10 $1,300.00 6 $780.00 10 $1,300.00 2 $260.00 6 $1,080.00 34 $4,720.00 745 9 $1,170.00 8 $1,040.00 17 $2,210.00 345 $62,100.00 60 $9,600.00 1154 $150,020.00 894 $116,220.00 383 $49,790.00 159 $20,670.00 312 $37,440.00 298 $31,290.00 40 $6,400.00 16 $2,480.00 127 $22,860.00 145 $13,050.00 3933 $521,920.00 TLE acquisition costs have been estimated/included for the entire length of the project as per the RFP. Estimated seventy-one (71) parcels at $1,100/parcel plus $7500 for Sales Study. The total number of parcels will be determined as the design progresses and may be a lower total number than estimated. Acquisition services provided by Single Source Inc. TPP development costs have been estimated/included for the entire length of the project as per the RFP. Estimated at seventy-one (71) parcels The total number of parcels will be determined as the design progresses and may be a lower total number than estimated. Arch/Historical Investigation provided by Commonwealth Heritage Group See the next page for a detailed breakdown of Direct Expenses Total Hours & Dollars by Class Dollars $130.00 Hours DollarsWork Activity/Task Act. Code $160.00 Meetings Soil Borings and Geotechnical Services Bidding Related Services Survey Prepare Construction Documents Prepare TPP, Acquire R/W Review Information Provided by the City Prepare Project Deliverables Public Information and Involvement Environmental Specialist/Profes sional $105.00 Hours Dollars $130.00 Utilities Engineer $120.00 Hours Dollars Traffic Engineer $120.00 Hours DollarsDollarsHoursDollars Total Hours Total Dollars Total Labor Hours & Labor Dollars By Task Average Hourly Wage Environmental- Hazmat $90.00 Hours Dollars Sanitary Sewer and Watermain Engineer $130.00 Hours Senior Environmental- Hazmat $160.00 Hours Dollars Senior Traffic Engineer $155.00 Hours Dollars Drainage and Storm Sewer Engineer $180.00 Hours Dollars Design Engineer Project Description Urban roadway reconstruction. Full survey. TPP development. Sanitary sewer, watermain, and storm sewer replacement. Traffic signal replacement at Merritt Avenue. Design Project Manager Senior Design Engineer Hours Dollars $180.00 Hours 49940130 Bowen Street Otter Avenue to Parkway Avenue Winnebago County SurveyorEmployee Classification Dollars $12,124.75 $7,378.50 $21,300.00 $582.00 $2,620.00 $96,113.12 EXHIBIT B - SUMMARY OF STAFF HOURS AND COSTS $4,720.00 $2,210.00 $662,038.37 Direct Expenses Sub- Consultants Total Fee by Task $4,360.00 $201,320.00 $27,962.00 $4,820.00 $36,630.00 Dollars $57,114.75 $322,901.62 $44,005.25 Dollars $10,513.12 $85,600.00 1555 North Rivercenter Drive, Suite 214 Milwaukee, Wisconsin 53212 (414) 944-6080 Filename: C:\WisDOT DB\City of Oshkosh RFP\[Bowen Street Design Fee Comp V1 revised.xlsx]Direct Expenses Date: 10-Apr-23 Time: 01:52 PM $0.07 Per Each $0.655 Per Mile $16.00 Person Day $300.000 Per Search $300.00 Per Day $250.00 Per Day $0.63 Mailing 887 1425 $99.75 5000 $3,275.00 25 $7,500.00 5 $1,250.00 $12,124.75 743 200 $14.00 1500 $982.50 2 $32.00 $6,350.00 $7,378.50 268 $0.00 778 71 $21,300.00 $21,300.00 776 600 $393.00 300 $189.00 $582.00 786 $0.00 856 4000 $2,620.00 $2,620.00 723 $0.00 1625 $113.75 11100 $7,270.50 2 $32.00 71 $21,300.00 25 $7,500.00 5 $1,250.00 300 $189.00 0 $6,350.00 $44,005.25 Dollars Bowen Street 49940130 Otter Avenue to Parkway Avenue Winnebago County Meal Total Direct Expenses By Task Units Dollars Total Station Units Dollars GPS Unit Units Dollars EXHIBIT B (Cont) - SUMMARY OF DIRECT EXPENSES BY TASK Postage Units Dollars HazMat Soil Drilling and Sample Testing Units Urban roadway reconstruction. Full survey. TPP development. Sanitary sewer, watermain, and storm sewer replacement. Traffic signal replacement at Merritt Avenue. Units Dollars Printing/Copies Units Dollars Dollars Units Mileage Title Searches Total Units & Cost by Expense Type Project Description Review Information Provided by the City Public Information and Involvement Bidding Related Services Meetings Survey Prepare Construction Documents Soil Borings and Geotechnical Services Prepare TPP, Acquire R/W Description of Direct Charge Unit Rate for Direct Charge Work Activity/Task Act. Code 1555 North Rivercenter Drive, Suite 214 Milwaukee, Wisconsin 53212 (414) 944-6080 Bowen Street Reconstruction Prepared for: City of Oshkosh AECOM aecom.com MAY 9, 2023 23-219 RESOLUTION (CARRIED 7 – 0 LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE ACCEPTANCE OF WAIVERS OF SPECIAL ASSESSMENT NOTICES & HEARINGS FOR STORM SEWER LATERALS INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the Waiver of Special Assessment Notices and Hearing under Section 66.0703(7)(b) of the Wisconsin Statutes, for public improvements and services, for the premises described below are accepted and approved. 305 North Westfield Street 1255 Greenfield Trail 1542 West 9th Avenue 1118 East Nevada Avenue 1555 West 9th Avenue 1626 West 6th Avenue 2027 Doemel Street 2106 Doemel Street 722 Bismarck Avenue 2210 Walnut Street 1630 Central Street 932 Moreland Street 1704 Graber Street 834 Miller Lane 850 Miller Lane 870 Miller Lane 880 Miller Lane 855 Greenfield Trail 1024 Mason Street 1433 Hazel Street 1625 Brentwood Drive 1025 Reichow Street 1119 Reichow Street 1352 Cedar Street 925 Waugoo Avenue 1116 Grove Street 1610 Thornton Drive I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Correspondence\Memo\23-20 Final Resolution Memo-Prop with Waivers_5-4-23.docx Page 1 of 2 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: May 4, 2023 RE: ■ Approve Acceptance of Waivers of Special Assessment Notices and Hearings for Storm Sewer Laterals ■ Approve Final Resolution for Special Assessments for Storm Sewer Laterals Relating to Contract No. 23-20 / Various Locations with Signed Waiver BACKGROUND These resolutions allow the City to assess abutting property owners for improvements to be completed during the construction of mini storm sewers and storm laterals. The assessable work will include storm sewer laterals (new and relay) and surface drains. All of the addresses listed below were also included in Res. No. 23-178 for the approval of the initial resolution for special assessments for storm sewer laterals, which Council approved at the April 25, 2023 Council meeting. The property owners of the property listed below have signed waivers of all special assessment notices and hearings: 305 North Westfield Street 1255 Greenfield Trail 1542 West 9th Avenue 1118 East Nevada Avenue 1555 West 9th Avenue 1626 West 6th Avenue 2027 Doemel Street 2106 Doemel Street 722 Bismarck Avenue 2210 Walnut Street 1630 Central Street 932 Moreland Street 1704 Graber Street 834 Miller Lane 850 Miller Lane 870 Miller Lane 880 Miller Lane 855 Greenfield Trail 1024 Mason Street 1433 Hazel Street 1625 Brentwood Drive 1025 Reichow Street 1119 Reichow Street 1352 Cedar Street 925 Waugoo Avenue 1116 Grove Street 1610 Thornton Drive ANALYSIS The resolution allows City staff to proceed with preparing special assessments for the abutting properties. Although Council has directed staff to review potential changes to the City’s special assessment policy, we still need to follow these special asse ssment procedures until such time as the policy is amended. I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Correspondence\Memo\23-20 Final Resolution Memo-Prop with Waivers_5-4-23.docx Page 2 of 2 FISCAL IMPACT Special assessments allow the City to recover a portion of the costs associated with projects from benefiting properties. Funding for the projects is included in the 2023 Capital Improvement Program in the Storm Sewer section (Account #03210410-6804- 04020/Contract Control-Storm Sewer-Annual - Mini Storm Sewers/Laterals. RECOMMENDATIONS I recommend approval of these resolutions. Approved: Mark A. Rohloff City Manager JLG/tlt MAY 9, 2023 23-220 RESOLUTION (CARRIED 7 – 0 LOST________ LAID OVER________ WITHDRAWN_______) PURPOSE: APPROVE FINAL RESOLUTION FOR SPECIAL ASSESSMENTS FOR STORM SEWER LATERALS RELATING TO CONTRACT 23- 20 / VARIOUS LOCATIONS WITH SIGNED WAIVER INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the Common Council of the City of Oshkosh adopted an initial resolution on April 25, 2023 and accepted a waiver of public hearing on May 9, 2023, for improvements as listed below: Storm Sewer Laterals 305 North Westfield Street 1255 Greenfield Trail 1542 West 9th Avenue 1118 East Nevada Avenue 1555 West 9th Avenue 1626 West 6th Avenue 2027 Doemel Street 2106 Doemel Street 722 Bismarck Avenue 2210 Walnut Street 1630 Central Street 932 Moreland Street 1704 Graber Street 834 Miller Lane 850 Miller Lane 870 Miller Lane 880 Miller Lane 855 Greenfield Trail 1024 Mason Street 1433 Hazel Street 1625 Brentwood Drive 1025 Reichow Street 1119 Reichow Street 1352 Cedar Street 925 Waugoo Avenue 1116 Grove Street 1610 Thornton Drive NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh as follows: 1. That the report of the City Manager, acting as the Board of Public Works, pertaining to the construction of the above described public improvements, including plans and specifications therefor, is hereby adopted and approved with the following modifications: a. b. c. MAY 9, 2023 23-220 RESOLUTION CONT’D 2. That the action of the City Manager in advertising for bids and to carry out the work of such improvements in accordance with the reports of the City Manager and in accordance with the said resolution heretofore adopted, is hereby approved, ratified and confirmed. 3. That payment for said improvements be made by assessing the cost to the property benefited as indicated in said report, except as modified herein. 4. Assessments shown on the report represent an exercise of the police power and have been determined on a reasonable basis and are hereby confirmed. 5. That the assessments for all projects included in said report are hereby combined as a single assessment but any interested property owners shall be entitled to object to each assessment separately or all assessments jointly for any purpose or purposes. 6. That the assessments may be paid in cash, or in installments pursuant to Section Chapter 21 of the Oshkosh Municipal Code, said deferred payments to bear interest at the rate of four percent (4%) per annum on the unpaid balance. The City Clerk shall publish an installment assessment notice in accordance with Section 66.0715(3)(e) of the Wisconsin Statutes in the official newspaper of the City. 7. The City Clerk is directed to publish this resolution in the OSHKOSH DAILY NORTHWESTERN, the official newspaper of the City. 8. The City Clerk is further directed to mail a copy of this resolution to every property owner whose name appears on the assessment roll whose post office address is known or can with reasonable diligence be ascertained. MAY 9, 2023 23-221 RESOLUTION (CARRIED 7 – 0 LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: Award Bid for Public Works Contract No. 23-20 to Wood Sewer & Excavating for Storm Sewer Laterals / Various Locations ($830,256.73) INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the City of Oshkosh has heretofore advertised for bids for storm sewer laterals / various locations; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: WOOD SEWER & EXCAVATING, INC. E9238 County Road X New London, WI 54961 Total Bid: $830,256.73 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 03210410-6801-04020 Contract Control-Paving-Annual - Mini Storm Sewers/Laterals 03210410-6804-04020 Contract Control-Storm Sewer-Annual - Mini Storm Sewers/Laterals I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Correspondence\Memo\23-20 Memo for Bid Award_5-4-23.docx Page 1 of 2 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: May 4, 2023 RE: Award Bid for Public Works Contract No. 23-20 to Wood Sewer & Excavating for Storm Sewer Laterals / Various Locations ($830,256.73) BACKGROUND The purpose of this Project is to construct mini storm sewers and storm sewer laterals at various locations around the City. Properties include those who have requested a storm sewer lateral, and adjacent properties where minimal additional work is required to install a lateral. Properties also include those that have received orders from the Plumbing Inspector to cease discharging that is creating a public nuisance. The laterals allow the property owner to discharge sump pump water to the storm sewer system versus the ground surface. Sump pump discharges to ground surfaces can create standing water issues in the summer and ice in the winter on sidewalks and streets. Additionally, this project will reconstruct two (2) outfalls into Lake Winnebago which have failed and become a maintenance burden. ANALYSIS Engineering staff reviewed three (3) bids. The low bid was received from Wood Sewer & Excavating of New London, Wisconsin. The total bid is $830,256.73. FISCAL IMPACT Funding for this Project is in the 2023 Capital Improvement Program (CIP) (Account No. 03210410-6801-04020/Contract Control-Paving-Annual - Mini Storm Sewers/Laterals and 03210410-6804-04020/Contract Control-Storm Sewer-Annual - Mini Storm Sewers/Laterals). Following is a summary of the available funds and the estimated total construction cost, including ancillary costs such as engineering fees, landfill tipping fees, construction materials testing fees, and other construction-related expenses. Special Assessments will be levied to adjoining property owners per the City’s Special Assessment Policy. I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Correspondence\Memo\23-20 Memo for Bid Award_5-4-23.docx Page 2 of 2 CIP Section CIP Funds Budgeted Estimated Total Construction Cost Streets $25,000 $3,947 Storm Sewer $1,059,973 $887,587 Totals $1,084,973 $891,534 RECOMMENDATIONS I recommend award to the low bidder, Wood Sewer & Excavating, in the amount of $830,256.73. Approved: Mark A. Rohloff City Manager JLG/tlt Contract 23-20 - Storm Sewer Laterals / Various Locations (#8446341) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Section 1 $830,256.73 $967,410.30 1010 Clearing; complete as specified Stations 1.85 $1,600.00 $2,960.00 $1,000.00 $1,850.00 1020 Grubbing; complete as specified Stations 1.85 $1,600.00 $2,960.00 $1,000.00 $1,850.00 1100 Removing pavement; complete as specified Square Yards 813.00 $7.00 $5,691.00 $10.00 $8,130.00 1120 Removing concrete and asphalt sidewalk and driveway; complete as specified Square Feet 2,110.00 $1.40 $2,954.00 $1.00 $2,110.00 1226 Dredge material; load; transport; and dispose of dewatered sediment; complete as specified Cubic Yards 25.00 $77.50 $1,937.50 $100.00 $2,500.00 1308 7" concrete pavement removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 1,597.00 $101.00 $161,297.00 $131.00 $209,207.00 1318 8" concrete pavement removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 33.00 $107.00 $3,531.00 $136.00 $4,488.00 Wood Sewer & Excavating Carl Bowers & Sons Const Co. Inc. E9238 County Road X New London, WI 54961 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Contract Info\23-20 Bid Tab_5-1-23 Page 1 of 10 5/1/2023 Contract 23-20 - Storm Sewer Laterals / Various Locations (#8446341) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Wood Sewer & Excavating Carl Bowers & Sons Const Co. Inc. E9238 County Road X New London, WI 54961 1319 8" concrete pavement HES removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 119.00 $112.00 $13,328.00 $145.00 $17,255.00 1360 Adjust manholes and inlets; complete as specified Each 4.00 $1,411.00 $5,644.00 $800.00 $3,200.00 1370 Turf restoration; complete as specified Square Yards 649.90 $9.50 $6,174.05 $12.00 $7,798.80 1500 4" concrete sidewalk with 3" CABC and grading; complete as specified Square Feet 1,525.00 $9.00 $13,725.00 $12.00 $18,300.00 1510 6" concrete sidewalk/ driveway/ramp with 3" CABC and grading; complete as specified Square Feet 460.00 $10.00 $4,600.00 $13.00 $5,980.00 1550 No. 4 reinforcing rods - deformed; epoxy-coated; complete as specified Linear Feet 895.00 $2.40 $2,148.00 $4.00 $3,580.00 1560 Drilled No. 4 sidewalk tie bars - deformed; epoxy- coated; complete as specified Each 124.00 $9.70 $1,202.80 $11.00 $1,364.00 1700 Sawing existing pavement; complete as specified Linear Feet 885.00 $2.80 $2,478.00 $5.00 $4,425.00 1900 Tack coat; complete as specified Gallons 57.00 $7.90 $450.30 $8.00 $456.00 1906 4" asphaltic pavement LT with 10" CABC and grading; complete as specified Square Yards 858.00 $61.00 $52,338.00 $57.00 $48,906.00 2001 Furnish and install 8" storm sewer; complete as specified Linear Feet 40.00 $77.00 $3,080.00 $140.00 $5,600.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Contract Info\23-20 Bid Tab_5-1-23 Page 2 of 10 5/1/2023 Contract 23-20 - Storm Sewer Laterals / Various Locations (#8446341) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Wood Sewer & Excavating Carl Bowers & Sons Const Co. Inc. E9238 County Road X New London, WI 54961 2003 Furnish and install 12" storm sewer; complete as specified Linear Feet 825.00 $80.50 $66,412.50 $137.00 $113,025.00 2004 Furnish and install 12" RCP Class III storm sewer; complete as specified Linear Feet 210.00 $89.50 $18,795.00 $138.00 $28,980.00 2006 Furnish and install 15" storm sewer; complete as specified Linear Feet 577.00 $87.00 $50,199.00 $143.00 $82,511.00 2007 Furnish and install 15" RCP Class III storm sewer; complete as specified Linear Feet 121.00 $91.50 $11,071.50 $143.00 $17,303.00 2009 Furnish and install 18" storm sewer; complete as specified Linear Feet 190.00 $515.00 $97,850.00 $146.00 $27,740.00 2016 Furnish and install 24" RCP Class III storm sewer; complete as specified Linear Feet 63.00 $342.00 $21,546.00 $170.00 $10,710.00 2140 Furnish and install 12" RCP Class III apron endwall with joint ties; complete as specified Each 1.00 $2,872.00 $2,872.00 $3,300.00 $3,300.00 2142 Furnish and install 18" RCP Class III apron endwall with joint ties; complete as specified Each 1.00 $2,598.00 $2,598.00 $3,500.00 $3,500.00 2201 Furnish and install standard storm sewer manhole (4' diameter); complete as specified Vertical Feet 46.07 $974.00 $44,872.18 $850.00 $39,159.50 2203 Furnish and install standard storm sewer manhole (6' diameter); complete as specified Vertical Feet 4.29 $1,720.00 $7,378.80 $1,500.00 $6,435.00 2237 Furnish and install Type 3 inlet (with 18" sump); complete as specified Each 4.00 $3,692.00 $14,768.00 $3,500.00 $14,000.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Contract Info\23-20 Bid Tab_5-1-23 Page 3 of 10 5/1/2023 Contract 23-20 - Storm Sewer Laterals / Various Locations (#8446341) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Wood Sewer & Excavating Carl Bowers & Sons Const Co. Inc. E9238 County Road X New London, WI 54961 2400 Furnish and install 6" storm sewer lateral; complete as specified Linear Feet 1,261.00 $100.00 $126,100.00 $135.00 $170,235.00 2404 Furnish and install storm sewer marker balls; complete as specified Each 80.00 $40.00 $3,200.00 $40.00 $3,200.00 2406 Furnish and install storm sewer clay dams; complete as specified Each 41.00 $110.00 $4,510.00 $100.00 $4,100.00 2408 Furnish and install storm sewer lateral inlet; complete as specified Each 15.00 $1,129.00 $16,935.00 $1,100.00 $16,500.00 2508 Furnish; install; maintain; and remove Type D modified inlet protection; complete as specified Each 65.00 $85.00 $5,525.00 $100.00 $6,500.00 2516 Furnish; install; maintain; and remove stone bag; complete as specified Each 49.00 $12.00 $588.00 $10.00 $490.00 2518 Furnish; install; maintain; and remove 12" diameter sediment logs; complete as specified Linear Feet 65.00 $18.00 $1,170.00 $10.00 $650.00 2524 Furnish; install; maintain; and remove dewatering tank system; complete as specified Each 2.00 $1,822.00 $3,644.00 $2,500.00 $5,000.00 2526 Furnish; install; maintain; and remove turbidity barrier; complete as specified Each 3.00 $4,980.00 $14,940.00 $8,000.00 $24,000.00 2632 Furnish and install Class I; Urban; Type A erosion control mat; complete as specified Square Yards 308.00 $6.10 $1,878.80 $4.00 $1,232.00 2650 Furnish and install heavy rip-rap with filter fabric; complete as specified Square Yards 35.00 $99.00 $3,465.00 $350.00 $12,250.00 2800 Abandon 8" - 12" storm sewer; complete as specified Linear Feet 159.00 $5.70 $906.30 $30.00 $4,770.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Contract Info\23-20 Bid Tab_5-1-23 Page 4 of 10 5/1/2023 Contract 23-20 - Storm Sewer Laterals / Various Locations (#8446341) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Wood Sewer & Excavating Carl Bowers & Sons Const Co. Inc. E9238 County Road X New London, WI 54961 2804 Remove 30" and smaller storm sewer; complete as specified Linear Feet 36.00 $32.50 $1,170.00 $45.00 $1,620.00 2810 Abandon storm sewer manholes and inlets; complete as specified Each 2.00 $911.00 $1,822.00 $600.00 $1,200.00 2850 Connect to existing storm sewer main; complete as specified Each 27.00 $486.00 $13,122.00 $500.00 $13,500.00 2852 Connect to existing storm sewer lateral; complete as specified Each 2.00 $425.00 $850.00 $400.00 $800.00 2856 Connect to existing storm sewer manhole; complete as specified Each 4.00 $618.00 $2,472.00 $800.00 $3,200.00 2858 Connect to existing storm sewer inlet; complete as specified Each 5.00 $414.00 $2,070.00 $800.00 $4,000.00 3114 Furnish and install sanitary sewer external manhole chimney seal; complete as specified Each 1.00 $1,027.00 $1,027.00 $500.00 $500.00 Bid Total:$830,256.73 $967,410.30 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Contract Info\23-20 Bid Tab_5-1-23 Page 5 of 10 5/1/2023 Contract 23-20 - Storm Sewer Laterals / Various Locations (#8446341) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Section 1 1010 Clearing; complete as specified Stations 1.85 1020 Grubbing; complete as specified Stations 1.85 1100 Removing pavement; complete as specified Square Yards 813.00 1120 Removing concrete and asphalt sidewalk and driveway; complete as specified Square Feet 2,110.00 1226 Dredge material; load; transport; and dispose of dewatered sediment; complete as specified Cubic Yards 25.00 1308 7" concrete pavement removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 1,597.00 1318 8" concrete pavement removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 33.00 Unit Price Extension $1,012,651.20 $500.00 $925.00 $500.00 $925.00 $10.00 $8,130.00 $1.00 $2,110.00 $105.00 $2,625.00 $132.00 $210,804.00 $137.00 $4,521.00 Vinton Construction Company I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Contract Info\23-20 Bid Tab_5-1-23 Page 6 of 10 5/1/2023 Contract 23-20 - Storm Sewer Laterals / Various Locations (#8446341) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity 1319 8" concrete pavement HES removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Square Yards 119.00 1360 Adjust manholes and inlets; complete as specified Each 4.00 1370 Turf restoration; complete as specified Square Yards 649.90 1500 4" concrete sidewalk with 3" CABC and grading; complete as specified Square Feet 1,525.00 1510 6" concrete sidewalk/ driveway/ramp with 3" CABC and grading; complete as specified Square Feet 460.00 1550 No. 4 reinforcing rods - deformed; epoxy-coated; complete as specified Linear Feet 895.00 1560 Drilled No. 4 sidewalk tie bars - deformed; epoxy- coated; complete as specified Each 124.00 1700 Sawing existing pavement; complete as specified Linear Feet 885.00 1900 Tack coat; complete as specified Gallons 57.00 1906 4" asphaltic pavement LT with 10" CABC and grading; complete as specified Square Yards 858.00 2001 Furnish and install 8" storm sewer; complete as specified Linear Feet 40.00 Unit Price Extension Vinton Construction Company $137.00 $16,303.00 $400.00 $1,600.00 $25.00 $16,247.50 $13.30 $20,282.50 $13.50 $6,210.00 $2.00 $1,790.00 $6.00 $744.00 $3.50 $3,097.50 $3.94 $224.58 $49.39 $42,376.62 $188.00 $7,520.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Contract Info\23-20 Bid Tab_5-1-23 Page 7 of 10 5/1/2023 Contract 23-20 - Storm Sewer Laterals / Various Locations (#8446341) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity 2003 Furnish and install 12" storm sewer; complete as specified Linear Feet 825.00 2004 Furnish and install 12" RCP Class III storm sewer; complete as specified Linear Feet 210.00 2006 Furnish and install 15" storm sewer; complete as specified Linear Feet 577.00 2007 Furnish and install 15" RCP Class III storm sewer; complete as specified Linear Feet 121.00 2009 Furnish and install 18" storm sewer; complete as specified Linear Feet 190.00 2016 Furnish and install 24" RCP Class III storm sewer; complete as specified Linear Feet 63.00 2140 Furnish and install 12" RCP Class III apron endwall with joint ties; complete as specified Each 1.00 2142 Furnish and install 18" RCP Class III apron endwall with joint ties; complete as specified Each 1.00 2201 Furnish and install standard storm sewer manhole (4' diameter); complete as specified Vertical Feet 46.07 2203 Furnish and install standard storm sewer manhole (6' diameter); complete as specified Vertical Feet 4.29 2237 Furnish and install Type 3 inlet (with 18" sump); complete as specified Each 4.00 Unit Price Extension Vinton Construction Company $116.00 $95,700.00 $134.00 $28,140.00 $129.00 $74,433.00 $147.00 $17,787.00 $237.00 $45,030.00 $247.00 $15,561.00 $4,440.00 $4,440.00 $4,285.00 $4,285.00 $1,042.00 $48,004.94 $1,814.00 $7,782.06 $3,692.00 $14,768.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Contract Info\23-20 Bid Tab_5-1-23 Page 8 of 10 5/1/2023 Contract 23-20 - Storm Sewer Laterals / Various Locations (#8446341) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity 2400 Furnish and install 6" storm sewer lateral; complete as specified Linear Feet 1,261.00 2404 Furnish and install storm sewer marker balls; complete as specified Each 80.00 2406 Furnish and install storm sewer clay dams; complete as specified Each 41.00 2408 Furnish and install storm sewer lateral inlet; complete as specified Each 15.00 2508 Furnish; install; maintain; and remove Type D modified inlet protection; complete as specified Each 65.00 2516 Furnish; install; maintain; and remove stone bag; complete as specified Each 49.00 2518 Furnish; install; maintain; and remove 12" diameter sediment logs; complete as specified Linear Feet 65.00 2524 Furnish; install; maintain; and remove dewatering tank system; complete as specified Each 2.00 2526 Furnish; install; maintain; and remove turbidity barrier; complete as specified Each 3.00 2632 Furnish and install Class I; Urban; Type A erosion control mat; complete as specified Square Yards 308.00 2650 Furnish and install heavy rip-rap with filter fabric; complete as specified Square Yards 35.00 2800 Abandon 8" - 12" storm sewer; complete as specified Linear Feet 159.00 Unit Price Extension Vinton Construction Company $166.00 $209,326.00 $48.00 $3,840.00 $296.00 $12,136.00 $1,470.00 $22,050.00 $130.00 $8,450.00 $25.00 $1,225.00 $11.50 $747.50 $500.00 $1,000.00 $4,500.00 $13,500.00 $4.50 $1,386.00 $107.00 $3,745.00 $22.00 $3,498.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Contract Info\23-20 Bid Tab_5-1-23 Page 9 of 10 5/1/2023 Contract 23-20 - Storm Sewer Laterals / Various Locations (#8446341) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity 2804 Remove 30" and smaller storm sewer; complete as specified Linear Feet 36.00 2810 Abandon storm sewer manholes and inlets; complete as specified Each 2.00 2850 Connect to existing storm sewer main; complete as specified Each 27.00 2852 Connect to existing storm sewer lateral; complete as specified Each 2.00 2856 Connect to existing storm sewer manhole; complete as specified Each 4.00 2858 Connect to existing storm sewer inlet; complete as specified Each 5.00 3114 Furnish and install sanitary sewer external manhole chimney seal; complete as specified Each 1.00 Bid Total: Unit Price Extension Vinton Construction Company $54.00 $1,944.00 $495.00 $990.00 $680.00 $18,360.00 $340.00 $680.00 $742.00 $2,968.00 $742.00 $3,710.00 $729.00 $729.00 $1,012,651.20 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-20 Mini Storm\Project_Information\Contract Info\23-20 Bid Tab_5-1-23 Page 10 of 10 5/1/2023 MAY 9, 2023 23-222 RESOLUTION (CARRIED 7 – 0 LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: AWARD BID FOR PUBLIC WORKS CONTRACT NO. 23-10 TO VINTON CONSTRUCTION COMPANY, INC. FOR PARKING LOT CONSTRUCTION AND MISCELLANEOUS PAVING ($893,580.84) INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the City of Oshkosh has heretofore advertised for bids for parking lot construction and miscellaneous paving for the Department of Public Works; and WHEREAS, upon the opening and tabulation of bids, the following is the only bid: VINTON CONSTRUCTION COMPANY PO Box 137 Two Rivers, WI 54241 Total Bid: $893,580.84 WHEREAS, this bid meets the minimum specifications and staff has reviewed the bid and recommends its acceptance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. Nos. 03231717-7216-63001 Parking Lot Improvements-Land Improvement- Parking Lot Improvments 02240410-7218-15241 ARPA – DPW-Road Improvement-ARPA – Infrastruc/CIP – 2022 03230230-7216-63121 Fire Department-Land Improvement-Fire – Parking Lot Improvements I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-10 Parking Lot Const\Project_Information\Correspondence\Memo\23-10 Memo for Bid Award_5-4-23.docx Page 1 of 2 TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer DATE: May 4, 2023 RE: Award Bid for Public Works Contract No. 23-10 to Vinton Construction Company, Inc. for Parking Lot Construction and Miscellaneous Paving ($893,580.84) BACKGROUND The purpose of this Project is to mill and overlay the parking lot and install a dumpster enclosure at the City-owned parking lot at 17 Church Avenue (400 West); mill and overlay the parking lots at the South Park Tennis Courts (1300 Georgia Street), the 24 th Avenue Boat Launch (2404 South Main Street) and Teichmiller Park (2300 Crane Street); to fix some concrete driveway at Fire Station No. 15 (101 Court Street); and to perform the re-striping of the South Main Street Road Diet. Funding for the re-striping of the South Main Street Road Diet is available in the ARPA funding the City has received. ANALYSIS Engineering staff reviewed one (1) bid. The low Bid was received from Vinton Construction Company, Inc. of Two Rivers, Wisconsin. The total bid is $893,580.84 FISCAL IMPACT Funding for the Parking Lot Construction Project is in the 2022 and 2023 Capital Improvement Program (CIP) (Account No. 03231717-7216-63001/Parking Lot Improvements-Land Improvement-Parking Lot Improvements, Account No. 02240410- 7218-15241/ARPA – DPW-Road Improvement-ARPA – Infrastructure/CIP – 2022, and Account No. 03230230-7216-63121/Fire Department-Land Improvement-Fire – Parking Lot Improvements). Following is a summary of the available funds and the estimated total construction cost, including ancillary costs such as engineering fees, landfill tipping fees, construction materials testing fees, and other construction-related expenses. I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-10 Parking Lot Const\Project_Information\Correspondence\Memo\23-10 Memo for Bid Award_5-4-23.docx Page 2 of 2 CIP Section CIP Funds Budgeted Estimated Total Construction Cost Property Improvements - Parking Lot Reconstruction $968,991 $824,939 ARPA Funds - South Main Street Road Diet $155,000 $155,000 Property Improvements - Fire Station No. 15 Parking Lot $35,000 $27,300 Totals $1,158,991 $1,007,239 RECOMMENDATIONS I recommend award to the low bidder, Vinton Construction Company, Inc. in the amount of $893,580.84. Approved: Mark A. Rohloff City Manager JLG/tlt Contract 23-10 - Parking Lot Construction (#8446349) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Section 1:$893,580.84 1050 Mobilization; complete as specified Lump Sum 1.00 $98,000.00 $98,000.00 1103 Removing building foundations; complete as specified Linear Feet 100.00 $0.01 $1.00 1110 Removing curb and gutter; complete as specified Linear Feet 520.00 $6.50 $3,380.00 1120 Removing concrete and asphalt sidewalk and driveway; complete as specified Square Feet 2,900.00 $1.00 $2,900.00 1200 Unclassified excavation; complete as specified Cubic Yards 660.00 $59.49 $39,263.40 1220 Excavation special (paving); complete as specified Tons 94.00 $0.01 $0.94 1250 Furnish and install dumpster enclosure (includes foundation; concrete slab; walls; gates; and all associated materials and labor); complete as specified Lump Sum 1.00 $165,000.00 $165,000.00 Vinton Construction Company PO Box 137 Two River, WI 54241 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-10 Parking Lot Const\Project_Information\Contract Info\23-10 Bid Tab_5-1-23 Page 1 of 9 5/1/2023 Contract 23-10 - Parking Lot Construction (#8446349) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Vinton Construction Company PO Box 137 Two River, WI 54241 1303 7" concrete pavement HES; with 5" CABC and grading; complete as specified Square Yards 1,010.00 $66.95 $67,619.50 1350 Pavement ties; complete as specified Each 16.00 $10.00 $160.00 1352 Drilled dowel bars; 1"; complete as specified Each 26.00 $17.50 $455.00 1360 Adjust manholes and inlets; complete as specified Each 12.00 $450.00 $5,400.00 1370 Turf restoration; complete as specified Square Yards 2,100.00 $13.75 $28,875.00 1380 Cold weather covering (concrete pavement) - single visquine; complete as specified Square Yards 300.00 $0.01 $3.00 1382 Cold weather covering (concrete pavement) - double visquine; complete as specified Square Yards 300.00 $0.01 $3.00 1384 Cold weather covering (concrete pavement) - double visquine with 6" hay; complete as specified Square Yards 300.00 $0.01 $3.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-10 Parking Lot Const\Project_Information\Contract Info\23-10 Bid Tab_5-1-23 Page 2 of 9 5/1/2023 Contract 23-10 - Parking Lot Construction (#8446349) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Vinton Construction Company PO Box 137 Two River, WI 54241 1390 Up-charge for late season cold weather concrete pavement; complete as specified Cubic Yards 58.00 $0.01 $0.58 1410 12" radius curb with 6" CABC and grading; complete as specified Linear Feet 310.00 $15.00 $4,650.00 1428 18" concrete curb and gutter removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Linear Feet 94.00 $88.00 $8,272.00 1440 30" curb and gutter; 7"; with 5" CABC and grading; complete as specified Linear Feet 414.00 $59.30 $24,550.20 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-10 Parking Lot Const\Project_Information\Contract Info\23-10 Bid Tab_5-1-23 Page 3 of 9 5/1/2023 Contract 23-10 - Parking Lot Construction (#8446349) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Vinton Construction Company PO Box 137 Two River, WI 54241 1448 30" concrete curb and gutter removal and replacement; including sawing; pavement ties; dowel bars; bond breaker; integral curb and fine grading; turf restoration; and traffic control; complete as specified Linear Feet 63.00 $88.00 $5,544.00 1500 4" concrete sidewalk with 3" CABC and grading; complete as specified Square Feet 1,240.00 $11.25 $13,950.00 1510 6" concrete sidewalk/ driveway/ramp with 3" CABC and grading; complete as specified Square Feet 82.00 $12.25 $1,004.50 1516 6" concrete sidewalk/ driveway/ramp with false curb; 3" CABC; and grading; complete as specified Square Feet 224.00 $12.25 $2,744.00 1524 8" concrete sidewalk/ driveway/ramp (HES) with 3" CABC and grading; complete as specified Square Feet 2,180.00 $10.25 $22,345.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-10 Parking Lot Const\Project_Information\Contract Info\23-10 Bid Tab_5-1-23 Page 4 of 9 5/1/2023 Contract 23-10 - Parking Lot Construction (#8446349) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Vinton Construction Company PO Box 137 Two River, WI 54241 1540 Curb ramp detectable warning field (natural/non- painted); complete as specified Square Feet 40.00 $45.00 $1,800.00 1560 Drilled No. 4 sidewalk tie bars - deformed; epoxy- coated; complete as specified Each 21.00 $8.00 $168.00 1580 Cold weather covering (sidewalk) - single visquine; complete as specified Square Feet 1,100.00 $0.01 $11.00 1582 Cold weather covering (sidewalk) - double visquine; complete as specified Square Feet 1,100.00 $0.01 $11.00 1584 Cold weather covering (sidewalk) - double visquine with 6" hay; complete as specified Square Feet 1,100.00 $0.01 $11.00 1590 Up-charge for late season cold weather concrete sidewalk; complete as specified Cubic Yards 22.00 $0.01 $0.22 1650 Locate existing property monuments; complete as specified Each 1.00 $500.00 $500.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-10 Parking Lot Const\Project_Information\Contract Info\23-10 Bid Tab_5-1-23 Page 5 of 9 5/1/2023 Contract 23-10 - Parking Lot Construction (#8446349) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Vinton Construction Company PO Box 137 Two River, WI 54241 1652 Replace existing property monuments; complete as specified Each 1.00 $100.00 $100.00 1700 Sawing existing pavement; complete as specified Linear Feet 2,950.00 $3.00 $8,850.00 1710 Sawing concrete pavement full depth; complete as specified Linear Feet 35.00 $3.00 $105.00 1800 Base aggregate dense; 3/4"; complete as specified Tons 11.00 $111.00 $1,221.00 1801 Base aggregate dense; 1- 1/4"; complete as specified Tons 550.00 $29.14 $16,027.00 1900 Tack coat; complete as specified Gallons 880.00 $3.44 $3,027.20 1901 HMA Pavement LT; complete as specified Tons 1,450.00 $90.60 $131,370.00 1903 HMA cold weather paving; complete as specified Tons 390.00 $11.00 $4,290.00 1950 Asphaltic pavement milling; complete as specified Square Yards 12,000.00 $3.89 $46,680.00 1960A Prepare foundation for asphaltic paving (South Park tennis courts lot); complete as specified Lump Sum 1.00 $101.00 $101.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-10 Parking Lot Const\Project_Information\Contract Info\23-10 Bid Tab_5-1-23 Page 6 of 9 5/1/2023 Contract 23-10 - Parking Lot Construction (#8446349) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Vinton Construction Company PO Box 137 Two River, WI 54241 1960B Prepare foundation for asphaltic paving (24th Avenue boat launch lot); complete as specified Lump Sum 1.00 $8,434.00 $8,434.00 1960C Prepare foundation for asphaltic paving (400 West Parking Lot); complete as specified Lump Sum 1.00 $9,646.00 $9,646.00 1974 Pavement markings; epoxy; 4" (white); complete as specified Linear Feet 30,500.00 $0.74 $22,570.00 1975 Pavement markings; epoxy; 4" (yellow); complete as specified Linear Feet 24,000.00 $0.78 $18,720.00 1976 Pavement markings; epoxy; 8" (white); complete as specified Linear Feet 590.00 $4.40 $2,596.00 1977 Pavement markings; cross- walk epoxy; 6" (white); complete as specified Linear Feet 260.00 $16.50 $4,290.00 1978 Pavement markings; stop- line epoxy; 18" (white); complete as specified Linear Feet 94.00 $27.50 $2,585.00 1979 Pavement markings; arrow epoxy; Type 1 (white); complete as specified Each 50.00 $250.00 $12,500.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-10 Parking Lot Const\Project_Information\Contract Info\23-10 Bid Tab_5-1-23 Page 7 of 9 5/1/2023 Contract 23-10 - Parking Lot Construction (#8446349) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Vinton Construction Company PO Box 137 Two River, WI 54241 1980 Pavement markings; arrow epoxy; Type 2 (white); complete as specified Each 74.00 $265.00 $19,610.00 1982 Pavement markings; epoxy; 12" diagonal (yellow); complete as specified Linear Feet 350.00 $15.40 $5,390.00 1983 Pavement markings; word; epoxy (white); complete as specified Each 3.00 $440.00 $1,320.00 1984 Pavement markings; symbol; epoxy (white); complete as specified Each 56.00 $242.00 $13,552.00 1985 Temporary pavement markings; paint; 4" (white); complete as specified Linear Feet 4,500.00 $0.66 $2,970.00 1986A Remove pavement markings (Fond du Lac Road/South Main Street); complete as specified Lump Sum 1.00 $20,000.00 $20,000.00 1986B Remove pavement markings (various locations); complete as specified Lump Sum 1.00 $6,000.00 $6,000.00 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-10 Parking Lot Const\Project_Information\Contract Info\23-10 Bid Tab_5-1-23 Page 8 of 9 5/1/2023 Contract 23-10 - Parking Lot Construction (#8446349) Owner: Oshkosh WI, City of Solicitor: Oshkosh WI, City of Bid Opening: 05/01/2023 11:00 AM CDT Section Title Item Code Item Description UofM Quantity Unit Price Extension Vinton Construction Company PO Box 137 Two River, WI 54241 1988 Pavement markings; railroad crossing; epoxy (white); complete as specified Lump Sum 1.00 $3,000.00 $3,000.00 2508 Furnish; install; maintain; and remove Type D modified inlet protection; complete as specified Each 130.00 $180.00 $23,400.00 2510 Sediment removal - Type D modified inlet protection; complete as specified Each 130.00 $0.01 $1.30 2516 Furnish; install; maintain; and remove stone bag; complete as specified Each 10.00 $50.00 $500.00 2520 Furnish; install; maintain; and remove 20" diameter sediment logs; complete as specified Linear Feet 540.00 $15.00 $8,100.00 Bid Total:$893,580.84 I:\Engineering\2021 - 2030 Contracts\2023 CONTRACTS\23-10 Parking Lot Const\Project_Information\Contract Info\23-10 Bid Tab_5-1-23 Page 9 of 9 5/1/2023 MAY 9, 2023 23-223 RESOLUTION (CARRIED 7 – 0 LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE COOPERATIVE PURCHASE OF TRUCK CHASSIS FROM QUALITY TRUCK CARE CENTER FOR SANITATION DIVISION ($198,745.00) INITIATED BY: PURCHASING DIVISION WHEREAS, the Common Council allocated funds for the purchase of a new side load refuse truck for the Sanitation division; and WHEREAS, by participating through the State of Wisconsin Sourcewell Cooperative Purchase program, staff was able to obtain a more competitive price for the new side load refuse truck; and WHEREAS, section 12-15 of the City of Oshkosh Municipal Code provides that purchases may be done without the use of formal sealed quotations or bids pursuant to a contract with any other local, state or federal governmental unit or agency; and WHEREAS, Autocar Trucks holds the Sourcewell cooperative contract for Class 4- 8 ATX chassis truck chassis (#060920-ATC) and Quality Truck Care Center is an authorized dealer for Autocar. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed pursuant to Section 12-15 of the Oshkosh Municipal Code to purchase the above-mentioned new side load refuse truck from: QUALITY TRUCK CARE CENTER 5725 Green Valley Road Oshkosh, WI 54904 Total Bid with trade-in: $198,745.00 MAY 9, 2023 23-223 RESOLUTION CONT’D BE IT FURTHER RESOLVED that the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same. Money for this purpose is hereby appropriated from: Acct. No. 0323 0470 7210 66017 Motor Vehicles- Automated Side Load Truck City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Manager DATE: February 16, 2023 RE: Approve Cooperative Purchase of Truck Chassis from Quality Truck Care Center for Sanitation Division ($198,745.00) BACKGROUND In the 2022 CIP the Common Council allocated $310,000.00 for the purchase of a new side load refuse truck for the Sanitation division. The new unit will replace a 2013 Labrie automated side load refuse truck on a Peterbilt chassis with 90,408 miles. The hopper, packer and gripper on the 2013 unit is showing signs of wear. This memo is to recommend the purchase of the truck chassis for this unit pursuant to the cooperative purchase exception of our purchasing ordinance. The automated side loader body for the unit will be purchased from remaining funds for this project in the near future. ANALYSIS Purchasing has confirmed that Autocar Trucks holds a Sourcewell cooperative contract for Class 4-8 ATX chassis truck chassis (contract #060920-ATC) and Quality Truck Care Center is an authorized dealer for Autocar. By utilizing this contract the City will save 20% ($53,579.00) off the list price for this chassis. FISCAL IMPACT With trade-in the fiscal impact for this truck chassis pursuant to this cooperative contract is $198,745.00. The 2022 CIP allocated $310,000.00 for this entire unit to include the truck chassis and automated side load body. This purchase will be charged to A/N# 0323 0470 7210 66017 (Motor Vehicles- Automated Side Load Truck). RECOMMENDATION Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12- 15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this purchase pursuant to this cooperative contract for the Sanitation Division to Quality Truck Care Center, 5725 Green Valley Road, Oshkosh, WI 54904 for $198,745.00. Respectfully Submitted, Approved: Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager MAY 9, 2023 23-224 RESOLUTION (CARRIED 7 – 0 LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE BLOCK PARTY REQUEST / DAVE VIENOLA / UTILIZE 16TH AVENUE FOR THEIR NEIGHBORHOOD BLOCK PARTY / MAY 20, 2023 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Dave Vienola to utilize 16th Ave. (east bound lane 160 ft. from the corner of Oregon & 16th Ave.) on Saturday, May 20, 2023 from 4:00 p.m. to 10:00 p.m. to hold their block party in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City’s actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the block party during any period of emergency order or declaration prohibiting such event. Approval of this block party shall not be interpreted to supersede any emergency order or declaration applicable to such block parties and all block parties shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services None MAY 9, 2023 23-225 RESOLUTION (CARRIED 7 – 0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE APPOINTMENT OF CITY MANAGER AS CITY OF OSHKOSH REPRESENTATIVE TO EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION INITIATED BY: MAYOR MATT MUGERAUER WHEREAS, the Common Council has appointed Mark A. Rohloff to the position of City Manager, a position he has held since August 2008; and WHEREAS, it is necessary for the City of Oshkosh to appoint its representative to the East Central Wisconsin Regional Planning Commission; and WHEREAS, the bylaws of the Commission allow for the appointment of the current city manager upon designation by the mayor with concurrence by resolution of the Common Council; NOW, THEREFORE, BE IT RESOLVED by the Common Council for the City of Oshkosh that effective May 9, 2023, Mark A. Rohloff be the representative for the City of Oshkosh to the East Central Wisconsin Regional Planning Commission. MAY 9, 2023 23-226 RESOLUTION (CARRIED 7 – 0 LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE LEASE EXTENSION WITH OSHKOSH COMMUNITY YMCA / RED ARROW PARK BASEBALL COMPLEX CONCESSIONS OPERATIONS INITIATED BY: PARKS DEPARTMENT PARKS ADVISORY BOARD RECOMMENDATION: APPROVED WHEREAS, the Oshkosh Community YMCA operates the Red Arrow Park Baseball Complex concession stand under an agreement with the City of Oshkosh. The current agreement expired on December 31, 2022; and WHEREAS, the Oshkosh YMCA desires to enter into an updated lease for 2023/2024 expiring on December 31, 2024. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached Concession Stand Agreement with the Oshkosh YMCA for lease of the concession stand at Red Arrow Park Baseball Complex is hereby approved and the proper City officials are hereby authorized to execute and deliver the agreement in substantially the same form as attached hereto, any changes in the execution copy being deemed approved by their respective signatures, and said City officials are authorized and directed to take those steps necessary to implement the terms and conditions of the Agreement. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Ray Maurer, Parks Director DATE: May 2, 2023 RE: Approve Lease Extension with Oshkosh YMCA/Red Arrow Park Baseball Complex Concessions Operations BACKGROUND Since 2019, the Oshkosh YMCA has continued to enter into agreements with the City of Oshkosh to operate the concession stand at Red Arrow Park Baseball Complex. The most recent agreement expired in 2022 and the group is asking to renew for a two-year agreement in 2023 and 2024. A copy is attached. ANALYSIS The Oshkosh YMCA has provided good service to the organizations that use Red Arrow Park Baseball Complex and proceeds made from the concession operation are earmarked annually to support the YMCA’s programs. The new lease agreement will be for a two-year period beginning January 1, 2023 going through December 31, 2024. On April 10, 2023, the Advisory Park Board discussed the lease agreement and unanimously recommended entering into the agreement. Draft meeting minutes excerpt is attached. FISCAL IMPACT The Lease Agreement includes an annual payment to the City of $1,000 or 10% of gross revenues, whichever is greater for the year. Payments are anticipated to range between $1,000 and $2,000 annually. RECOMMENDATION Staff recommends the Common Council approve the Lease Agreement expiring on December 31, 2024. Respectfully Submitted, Approved: Ray Maurer Mark A. Rohloff Parks Director City Manager ADVISORY PARK BOARD MINUTES APRIL 10, 2023 4) DISCUSS AND RECOMMEND APPROVAL OF THE CONCESSION STAND AGREEMENT FOR RED ARROW PARK BASEBALL COMPLEX BETWEEN THE CITY OF OSHKOSH AND OSHKOSH YMCA Mr. Dallman stated that this agreement is an extension of prior agreements with the YMCA. This is the only concession stand agreement that the City will have this year as prior agreements at Reetz and Spanbauer Field have lapsed and not been renewed. The YMCA has had a long standing agreement with the City and it has been a good relationship for both parties. Motion by Hudak to recommend approval of the Concession Stand Agreement for Red Arrow Park between the City of Oshkosh and Oshkosh YMCA. Seconded by Franz. Motion carried 5-0. 1 CONCESSION STAND AGREEMENT FOR RED ARROW PARK BASEBALL COMPLEX The Oshkosh Community Young Men’s Christian Association, Inc., 324 Washington Avenue, Oshkosh, Wisconsin 54901, a Wisconsin Non-Stock Corporation, (YMCA/Operator), and the City of Oshkosh, 215 Church Avenue, Oshkosh, Wisconsin 54901, a Wisconsin Municipal Corporation, (City/Owner) enter into this Agreement on __________________, 2023. 1) Purpose: Facilities at the City’s Red Arrow Park include multiple baseball/softball diamonds and a nearby concession stand. Various baseball/softball leagues use these ball diamonds when the weather cooperates between April and September. These ball diamonds may occasionally be used for baseball/softball tournaments that are not part of league play, for special events, or for other uses. The City has requested and the YMCA has agreed to provide concession services for the various baseball/softball leagues using the ball diamonds. The YMCA may, but is not obligated to, provide concession services for non-league tournaments, for special events, or for other Park uses. 2) Location: Red Arrow Park is generally located East of North Westfield Drive, and North of Taft Avenue. A map of the baseball/softball diamonds and the concession/restroom building is attached. During the period of this Lease, Tenant shall have the exclusive use of the concession space of the building. No outside storage or use of the immediate area around the building is included. 3) Available Space and Equipment: The concession space provided by the City is empty. The YMCA will be responsible for providing everything necessary to carry out their concession operations. This includes equipment, tools, and utensils that are suitable for this space and that it believes are necessary to prepare and serve the food and drink concessions that it wishes to sell. The City hopes the space will be useful to raise funds for its organization, but makes no warranty that the available space is suitable for all of the concession uses that the YMCA may intend. The YMCA has had the opportunity to inspect the space and accepts it as-is. The City is responsible for building structures issues and normal wear and tear. The YMCA is responsible for all other cleaning and maintenance. The YMCA shall not make any changes to the concession space without the City’s permission. The YMCA accepts the concession space’s locks and other security features as-is. The YMCA will be issued one (1) key to the space and is responsible for maintaining the security of that key. The key provided shall not be duplicated. The YMCA shall be charged for the replacement of any lost keys as well as any changes of locks if the City believes such change is warranted. 4) Length of Contract: This lease agreement will be for a two (2) year period, beginning on January 1, 2023, and ending on December 31, 2024. Either party may terminate this lease for any reason by giving the other at least thirty (30) days advanced written notice before the termination date. If the YMCA does not expect to provide concessions for a particular season during the course of this Agreement, the City would appreciate written notification prior to February 1 of that year. 5) Use: The YMCA shall sell food and beverages (concessions) for regularly scheduled baseball/softball league games. No non-food / beverage items will be allowed. The City will cooperate with applications licenses necessary to operate the concession stand. Written lists of items sold and the prices for those items sold shall be provided to the Parks Director. The YMCA may keep and store its equipment, tools, and utensils within the concession space after the regular league season ends over the winter until it is used the following season. All equipment shall be prepared for 2 proper cold weather storage. Food/beverages cannot be stored over the winter in the concession space. 6) Hours of Operation: The Parks Department will provide the YMCA with the schedules for regularly scheduled summer baseball/softball league games that the YMCA will be required to serve concessions. The games may vary in days of the week and times over the course of the season. The concession stand shall be open at least one-half (1/2) hour before the start of games and shall remain open at least until the end of games. The YMCA may use the concession space to provide concessions for events that are not part of normal league play. 7) Payments: As consideration for the ability to serve concessions at the City facility, the YMCA will pay to the City $1,000, or 10% of gross revenues, whichever is greater, for each year of this Agreement. Payment is due by October 1 of each year of this Agreement. 8) Books of Account and Financial Reports: The YMCA agrees to keep the books of account and records of all operations occurring at this Park. The YMCA shall establish a system of bookkeeping and accounts related to the City concession space in a manner satisfactory to the City, and to permit inspection of said books and records by the City Director of Finance as often as is necessary in the opinion of the City. When making payments to the City, the YMCA shall submit to the City gross sales reports broken down by month. The YMCA shall also submit at the end of each year, or at another time required by the City, unaudited profit and loss statement of operations related to the City concession space in a form approved by the City. 9) Notices: All notices and orders given to the YMCA and the City may be served by email or by U.S. Mail to their addresses of record. 10) Operation: The YMCA is solely responsible for staffing and operating the concession space. Any minors working at the concession stand shall be supervised on-site by at least one adult to whom the YMCA has delegated full authority to make decisions and make sure the concession stand is operated in a safe and lawful manner. The YMCA will provide the City with the name and contact information of the person(s) that the YMCA has designated as being responsible for the operation of the concession stand. 11) Insurance: The YMCA shall provide and maintain at its own cost and expense all appropriate insurance throughout the term of this Agreement to cover the YMCA, the City, and others using or affected by the concessions. The City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers shall be named as an additional insureds on the policy. Required insurance includes worker’s compensation, and such public liability, product liability, and property damage insurance to protect against any claims for damage to property and for personal injuries, including death, which may arise from the operation of this concession by the YMCA. The minimum insurance coverage limits shall be written on an occurrence basis and have minimum limits of $500,000 per occurrence, and a $1 million general aggregate limit. Other minimum coverages include $50,000 damage to rented premises, per occurrence, $5,000 medical expense coverage, per person, and $100,000 product liability coverage. A copy of all certificates of insurance must be furnished to the City. 12) Risk/Hold Harmless/Indemnification: The YMCA accepts all responsibility and liability for its actions related to its use of the concession space. The YMCA holds the City harmless from all 3 actions, claims, and damages related to the YMCA’s use of the concession space. The YMCA shall indemnify the City, its officers, council members, agents, employees, and authorized volunteers for any and all claims, suits, losses, damage, or injury to person or property of whatever kind and nature, whether direct or indirect, arising out of or related to the YMCA’s use of the concession space. 13) No Partnership / Agency: The YMCA’s use of the concession space is not intended to create a partnership or principal/agent relationship between the City and the YMCA. 14) Federal, State, and Municipal Laws: The YMCA, its employees, agents, and volunteers, shall comply with all Federal, State, and Municipal laws, ordinances, rules, orders, and regulations for all matters related to their use of the concession space. 15) Utilities: The City shall not charge the YMCA for electrical, water, and garbage service for the concession space, unless usage significantly exceeds prior usage of the concession space. The YMCA shall make sure that faucets are turned off, and equipment and appliances are unplugged, during all times concessions are closed. The YMCA shall use all electric and water service in strict compliance with building codes, plans, and designs as approved by the City. 16) Flammables: The YMCA shall not use or permit the storage of any illuminating oils, oil lamps, benzine, naphtha or other similar substances or explosives of any kind, or any substance or things prohibited in the standard policies of fire insurance companies in the State of Wisconsin in any buildings erected or to be erected on the premises. 17) Sanitation: The YMCA agrees to keep the concession space in a clean and in a sanitary condition. The YMCA is responsible for disposal of food waste, packaging containers, eating utensils, and other waste directly attributable to its concessions within the interior of the concession space, and is also responsible for waste and litter directly attributable to its concessions throughout the Red Arrow Park Baseball/Softball Complex. The YMCA may use the City’s dumpsters at the Park to dispose of waste and litter created by its concessions. If the concession generates more waste and refuse than can be contained within the dumpsters furnished by the City, then the YMCA is responsible for removing, at its expense, the extra waste and refuse off-site to its own dumpsters. 18) Inspection/Access: The City may inspect the concession space at any time. The YMCA will promptly correct any condition that is unsatisfactory to the City. The City will work with the YMCA to ensure that concession activities continue during operational hours, the City reserves the right to close all or part of the concession space in the event of a dangerous circumstance affecting health or safety that the City observes, or that the City becomes aware of from other agencies such as the Health Department. 19) Advertising: The YMCA shall display at least one sign on or in the concession space indicating that the concession is operated by the YMCA and not the City. Signage must be approved by the Parks Department. One sign may be temporarily attached to the exterior of the concession space as long as: a) the exterior location and method of securing to the building is approved by the Parks Department; and, b) the exterior sign is removed at all times that concessions are closed. One or more signs may be located inside the concession space. No other signage with any other message or advertisement is allowed, except for a sponsor logo which may be on the same YMCA sign, but must be clearly smaller than the YMCA language and logo. No separate signs with sponsor logos will be allowed. The YMCA shall not employ or use any persons known as “hawkers”, “spielers”, 4 “criers” or other noisemakers or means of attracting attention to the YMCA’s concession business that is not approved by the City, or to the extent that any activity of the YMCA creates a nuisance. 20) Other Business: The YMCA shall not carry on or within or around the concession space any other business or activity except as described in this Agreement. The City may maintain or install vending machines that will be operational during the YMCA’s concession activities, but the City agrees that it will not to sell, rent, lease, or permit any other person, business or concessionaire to sell food and drink concessions during regularly scheduled baseball/softball league play at Red Arrow Park. 21) Service to Public: The policy of the City is to serve the public in the most ethical and responsible manner possible, and the YMCA agrees that both it and its employees, volunteers, and agents shall at all times undertake the same policy and cooperate with the City to ensure this occurs. 22) No Representations: The YMCA acknowledges that the City has not made or caused to be made any representations of any nature whatsoever in connection with the subject concessions, and in particular has made no representations dealing with such matters as anticipated revenue to the YMCA, or related issues. The YMCA acknowledges that it will enter into this lease as the result solely of its own business judgment and not as the result of any representations whatsoever, direct or indirect, made by the City, its agents or employees. 23) Discrimination: During the term of this agreement the YMCA shall not to discriminate on the basis of any protected class as defined by local, state, and federal laws. 24) Use by Others: If an event that is not part of a normal summer non-league tournament, or a special event, or other activity will be held at the Park, and if the YMCA is willing allow others to use its concession equipment, then the City may allow the other party to use the concession space as long as YMCA, City, and other party are able to enter into a mutually agreeable written agreement. OSHKOSH COMMUNITY YOUNG MEN’S CHRISTIAN ASSOCIATION, INC. By: _____________________________________ By: __________________________________ _____________________________________ __________________________________ (Print name) (Print title) (Print name) (Print title) CITY OF OSHKOSH By: ______________________________________ By: __________________________________ Mark Rohloff, City Manager Diane Bartlett, City Clerk Approved as to form: _______________________________ Lynn Lorenson, City Attorney City o f Os hk o s h Red Arrow ParkRed Arrow Park The City o f Os hko s h creates and maintains GIS map s and data fo r its o wn us e. They may s ho w the ap p ro ximate relative lo catio n o f p ro perty,b o undaries and o ther feature fro m a variety o f s o urces . Thes e map (s )/datas ets are p ro vided fo r info rmatio n p urp o s es o nly and may no t b es ufficient o r ap p ro p riate fo r legal, engineering, o r s urveying purp o s es . They are p ro vided “AS-IS” w itho ut w arranties o f any k ind and the City o fOs hko s h as s umes no liab ility fo r us e o r mis us e. Any flo o d info rmatio n s ho wn o n this map DOES NOT rep res ent the o fficial ado p ted FEMA 1 in = 188 ft 1 in = 0.04 mi¯ Prepared b y: City o f Oshko sh, WI Printing Date: 3/29/2023 Concessions Restrooms May 9, 2023 23-227 RESOLUTION (CARRIED 7 – 0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPOINTMENTS OF COUNCIL MEMBERS AS LIAISONS TO THE FOLLOWING BOARD & COMMISSIONS: ADVISORY PARK BOARD DIVERSITY, EQUITY AND INCLUSION LANDMARKS COMMISSION LONG RANGE FINANCE COMMITTEE HOUSING AUTHORITY BOARD PLAN COMMISSION REDEVELOPMENT AUTHORITY SUSTAINABILITY ADVISORY BOARD CVB THE GRAND INITIATED BY: MAYOR MATT MUGERAUER BE IT RESOLVED by the Common Council of the City of Oshkosh that the appointments to the various boards are made by Mayor Matt Mugerauer, as noted above hereto, and are hereby approved. Date: May 4, 2023 From: Matt Mugerauer, Mayor Listed below are the Council Member 1 year appointments, to be made at the May 9, 2023 meeting, to the city’s boards, commissions, committees, and authorities: *Serves as a courtesy liaison between city and committee BOARD NAME COUNCIL REP 2021-2022 Advisory Park Board Matt Mugerauer Diversity, Equity and Inclusion LaKeisha Haase Landmarks Commission Karl Buelow Long Range Finance Committee Mike Ford Housing Authority Board Karl Buelow Plan Commission Paul Esslinger Redevelopment Authority Matt Mugerauer Sustainability Advisory Board LaKeisha Haase *CVB Mike Ford *The Grand Joe Stephenson MAY 9, 2023 23-228 RESOLUTION (CARRIED 7 – 0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE COMBINATION “CLASS B” LICENSE, SPECIAL CLASS “B” LICENSES AND APPROVE TRANSFER OF COMBINATION “CLASS B” LICENSE INITIATED BY: CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted, fees deposited, and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police and Fire Chief, or their respective designees, and a representative of the Winnebago County Health Department have recommended that the following licenses be granted or conditionally granted as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees, or by a representative of the Winnebago County Health Department; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: MAY 9, 2023 23-228 RESOLUTION CONT’D COMBINATION “CLASS B” LICENSE (MAY 10, 2023 – JUNE 30, 2023) NAME AND ADDRESS: LOCATION OF PREMISES: FAIRWAYS ON MAIN……..…….….……………………………….519 N. Main St., Oshkosh Agent: Tracy Moore, 5175 I Ah Maytah Rd, Oshkosh, WI PREMISE TRANSFER COMBINATION “CLASS B” LICENSE (MAY 10, 2023 – JUNE 30, 2023) TRANSFER LICENSE PREMISE FROM: TRANSFER LICENSE PREMISE TO: 242 Wisconsin Street 300 S. Koeller Street NAME AND ADDRESS: TAKIZA MEXICAN CUISINE (242 Wisconsin Street)…..300 S. Koeller Street Agent: Anika Guerrero, 920 N. Sawyer Street, Oshkosh, WI MAY 9, 2023 23-228 RESOLUTION CONT’D SPECIAL CLASS “B” LICENSE ORGANIZATION & PERSON IN CHARGE DATE, TIME & LOCATION: Downtown Oshkosh BID……………………………………..May 13, 2023 – 2:00 p.m. –6:00 p.m. Person in Charge: Jessica Meidl Event Name: Spring Wine Walk Downtown Oshkosh BID, Oshkosh, WI SPECIAL CLASS “B” LICENSE ORGANIZATION & PERSON IN CHARGE DATE, TIME & LOCATION: Lourdes Academy of Oshkosh, WI…………………….…June 10, 2023 – 5:00 p.m. –11:00 p.m. Person in Charge: Karen Boehm 110 N. Sawyer St., Oshkosh, WI Event Name: Lourdes Academy All-Class Reunion SPECIAL CLASS “B” LICENSE ORGANIZATION & PERSON IN CHARGE DATE, TIME & LOCATION: Oshkosh Into the Night…………………….…May 25, 2023 – 4:00 p.m. –9:00 p.m. Person in Charge: Chanda Anderson 300 N. Main St., Oshkosh, WI Event Name: Into the Night MAY 9, 2023 23-228 RESOLUTION CONT’D SPECIAL CLASS “B” LICENSE ORGANIZATION & PERSON IN CHARGE DATE, TIME & LOCATION: Friends of the Oshkosh Senior Center…………………………June 9, 2023 – 4:30 p.m. –8:30 p.m. August 11, 2023 – 4:30 p.m. – 8:30 p.m. Event Name: Food Truck Friday SPECIAL CLASS “B” LICENSE ORGANIZATION & PERSON IN CHARGE DATE, TIME & LOCATION: Lourdes Academy……………………………………………June 15, 2023 – 5:00 p.m. – 11:00 p.m. Oshkosh West Booster Club…………………………………June 22, 2023 – 5:00 p.m. –11:00 p.m. Oshkosh Firefighters Charitable Trust……………………..June 29, 2023 – 5:00 p.m. – 11:00 p.m. Person in Charge: Jeffrey McBride Event Name: Waterfest Leach Amphitheater – 303 Ceape Avenue, Oshkosh, WI Person in Charge: Judy Brewer............................... South Park – Corner or Georgia St & South Park St., Oshkosh, WI APRIL 25, 2023 MAY 9, 2023 FIRST READING SECOND READING 23-211 23-229 ORDINANCE (CARRIED 7 – 0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE ZONE CHANGE FROM HEAVY INDUSTRIAL DISTRICT (HI) TO HEAVY INDUSTRIAL DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (HI-PD) FOR PROPERTY LOCATED AT 2665 OREGON STREET INITIATED BY: KARL LOEWENSTEIN PLAN COMMISSION RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 30- 387 OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO ZONING DISTRICTS. The Common Council of the City of Oshkosh do ordain as follows: SECTION 1. That Section 30-381 of the Oshkosh Municipal Code pertaining to Zoning Districts and the map therein described is hereby amended by changing the district character of the property located at 2665 Oregon Street from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). THAT PART OF THE SOUTHEAST ¼ OF THE NORTHEAST ¼ OF SECTION 35, TOWNSHIP 18 NORTH, RANGE 16 EAST, CITY OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID SOUTHEAST ¼ OF THE NORTHEAST ¼; THENCE NORTH ALONG THE EAST LINE OF SAID SECTION 100.00 FEET TO THE PLACE OF BEGINNING; THENCE CONTINUING NORTH ALONG SAID EAST LINE 138.00 FEET; THENCE SOUTHWESTERLY TO A POINT ON THE NORTHEASTERLY RIGHT-OF-WAY LINE OF THE SOO LINE RAILWAY COMPANY THAT IS 191.30 FEET NORTHWESTERLY OF (MEASURED ALONG THE NORTHEASTERLY RIGHT-OF-WAY LINE OF SAID RAILWAY) THE SOUTH LINE OF SAID SOUTHEAST ¼ OF THE NORTHEAST ¼; THENCE SOUTHEASTERLY ALONG THE NORTHEASTERLY RIGHT-OF-WAY LINE OF SAID RAILWAY TO A POINT APRIL 25, 2023 FIRST READING MAY 9, 2023 SECOND READING 23-211 23-229 ORDINANCE CONT’D THAT IS 80.00 FEET NORTHWESTERLY OF (MEASURED ALONG THE NORTHEASTERLY RIGHT-OF-WAY LINE OF SAID RAILWAY) THE SOUTH LINE OF SAID SOUTHEAST ¼ OF THE NORTHEAS T ¼; THENCE N87°00’00” E, 357.80 FEET ALONG THE NORTH LINE OF TRACT OF LAND CONVEYED BY DEED RECORDED IN VOLUME 1081, PAGE 162, WINNEBAGO COUNTY REGISTER OF DEEDS, TO THE POINT OF BEGINNING. ALSO INCLUDING THE WEST ½ OF THE ADJACENT RIGHT-OF-WAY OF OREGON STREET. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and publication. SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #23-XXX APPROVE ZONE CHANGE FROM HEAVY INDUSTRIAL DISTRICT (HI) TO HEAVY INDUSTRIAL DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (HI-PD) FOR PROPERTY LOCATED AT 2665 OREGON STREET on May 9, 2023. This ordinance changes the zoning of the property located at 2665 Oregon Street from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and on the City's website at www.ci.oshkosh.wi.us. Clerk's phone: (920) 236-5011. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Mark Lyons, Planning Services Manager DATE: April 20, 2023 RE: Approve Zone Change from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD) for Property Located at 2665 Oregon Street BACKGROUND The applicant requests a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The subject site is a 0.97-acre property located on the west side of Oregon St reet, south of West 25th Avenue. The site is used as Sturgeon Spirits Distillery and is bordered by residential uses to the north and south . The surrounding area consists primarily of industrial uses to the east, south, and west and residential uses to the north. The 2040 Comprehensive Land Use Plan recommends Industrial use for the subject site. ANALYSIS The applicant is requesting a zone change to add a Planned Development Overlay for the subject property. This request is intended to provide some flexibility to the zoning ordinance to accommodate site improvements including an outdoor seating area. Staff is supportive of the proposed rezone as it will provide opportunity for enhancements to the site and will also allow for further review to mitigate potential impacts on neighboring residential properties. RECOMMENDATION The Plan Commission recommended approval of the zone change with findings on April 18, 2023. Please see the attached staff report and meeting minutes for more information. Respectfully Submitted, Approved: Mark Lyons Mark A. Rohloff Planning Services Manager City Manager ITEM: ZONE CHANGE FROM HEAVY INDUSTRIAL DISTRICT (HI) TO HEAVY INDUSTRIAL DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (HI-PD) AND APPROVAL OF A GENERAL DEVELOPMENT PLAN & SPECIFIC IMPLEMENTATION PLAN FOR PROPERTY LOCATED AT 2665 OREGON STREET PLAN COMMISSION MEETING DATE: APRIL 18, 2023 GENERAL INFORMATION Owner/Applicant: Karl Loewenstein Action(s) Requested: The applicant requests a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The applicant also requests approval of General Development Plan and Specific Implementation Plan to allow outdoor commercial entertainment at 2665 Oregon Street. Applicable Ordinance Provisions: Zoning map amendment standards are found in Section 30-381 of the Zoning Ordinance. Planned Development standards are found in Section 30-387 of the Zoning Ordinance. Property Location and Background Information: The subject site is a 0.97-acre property located on the west side of Oregon St., south of W. 25th Ave. The site is used as Sturgeon Spirits Distillery and is bordered by residential uses to the north and south and the surrounding area consists primarily of industrial uses to the east, south, and west, and residential uses to the north. The 2040 Comprehensive Land Use Plan recommends Industrial use for the subject site. Subject Site Existing Land Use Zoning Commercial HI Recognized Neighborhood Organizations None ITEM V: Rezone & GDP/SIP 2665 Oregon St. 2 Adjacent Land Use and Zoning Existing Uses Zoning North Residential SR-5 South Residential HI East Industrial HI West Industrial HI Comprehensive Plan Land Use Recommendation Land Use 2040 Comprehensive Land Use Recommendation Industrial ANALYSIS Zone Change The applicant is requesting a zone change to add a Planned Development Overlay for the subject property. This request is intended to provide some flexibility to the zoning ordinance to accommodate site improvements including an outdoor seating area. The applicant has submitted plans for the outdoor seating area, which will be addressed as General Development Plan (GDP) and Specific Implementation Plan (SIP) review to follow. Staff is supportive of the proposed rezone as it will provide opportunity for enhancements to the site and will also allow for further review to mitigate potential impacts on neighboring residential properties. Use The applicant is proposing to install a 21’ X 29’ outdoor patio seating area to the rear (west) of the existing building. According to the applicant, the outdoor seating area will be utilized for additional seasonal seating for patrons of the Sturgeon Spirits tasting room. Rezone to HI-PD ITEM V: Rezone & GDP/SIP 2665 Oregon St. 3 Site plan The outdoor seating area is considered “outdoor commercial entertainment” under the zoning ordinance, which is prohibited in the Heavy Industrial district (HI). Staff is supportive of a base standard modification (BSM) to allow outdoor commercial entertainment as it is compatible with the existing use of the property and should not be detrimental to neighboring properties. Although the property is zoned HI, the existing use (retail manufacturer) and site design is consistent with what would typically be seen in a mixed-use zoning district where outdoor commercial entertainment would be a permitted or conditional use. Also, the applicant has stated that they have discussed the plans with the owners of the neighboring residence to the north and they are supportive of the proposed outdoor seating area. Site Design No changes are being proposed to the site other than the proposed patio area. The patio will be constructed of patio pavers and surrounded by 4’ tall decorative metal fencing on the south and west sides and 8’ solid cedar fencing to the north. The existing manufacturing retail use requires 18 parking spaces (1 space per 300 sq. ft. of gross floor area) and 20 spaces are provided in the existing parking lot. The proposed patio area will result in a need for two additional parking spaces, with the existing parking lot meeting that requirement. Required Provided Impervious Surface Maximum: 70% of lot 56.7% of lot Parking Minimum: 20 spaces 20 spaces ITEM V: Rezone & GDP/SIP 2665 Oregon St. 4 Minimum Provided Front Setback (east) 30 ft. Existing Side Setback (north) 50 ft. 10 ft. Side Setback (south) 20 ft. +/- 85 ft. Rear Setback (west) 25 ft. +/165 ft. Code requires outdoor commercial entertainment areas to be located a minimum of 50’ from residentially-zoned property. The applicant is requesting a BSM to allow reduced side yard (north) setback for the patio area to 10’, where code requires a 50’ side yard setback. Staff is supportive of the requested BSM as the proposed patio placement is necessary to prevent loss of parking stalls. Also, the proposed patio area will be relatively small in size and a significant distance from the neighboring residential structure (approximately 115’). The applicant has noted that their normal hours are 1:00 – 8:00, so there will be no late-night activities. Signage This request does not include any additional signage. Site Lighting No new light fixtures are being proposed for the patio area. Lighting will be provided by LED string lights. Landscaping Yard and bufferyard landscaping are required for the patio addition. ITEM V: Rezone & GDP/SIP 2665 Oregon St. 5 Points Required Points Provided Yards 6 132 Bufferyard (west) 70 (with 6’ fence and 10’ bufferyard) 528 Total 76 660 Yards Code requires 10 landscaping points per 1,000 sq. ft. of gross floor area. The provided yard landscaping points exceed this requirement for the patio area. Bufferyards A 0.6 opacity bufferyard is required along the north property line as it is abutting a Single Family Residential – 5 zoning district (SR-5). The applicant is providing a 10’ bufferyard along with 8’ tall wood fencing and 16 arborvitae trees. The provided bufferyard landscaping points significantly exceed the code requirement. This will serve to offset the BSMs for an outdoor commercial entertainment land use and reduced separation from the neighboring residential property to the north. Storm Water Management/Utilities The Department of Public Works has noted that final plans shall comply with Chapter 14 Storm water Management requirements and will be reviewed as part of the Site Plan Review process. Building Facades No changes are being proposed to the existing building facades. FINDINGS/RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for a Zoning Map amendment, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-381 (D)(2): (a) Advances the purposes of this Chapter as outlined in Section 30-03 and the applicable rules of Wisconsin Department of Administration and the Federal Emergency Management Agency. (b) Is in harmony with the Comprehensive Plan. (c) Maintains the desired overall consistency of land uses, land use intensities, and land use impacts within the pertinent zoning districts. (d) Addresses any of the following factors that are not properly addressed on the current Official Zoning Map: ITEM V: Rezone & GDP/SIP 2665 Oregon St. 6 (ii) Factors have changed (such as new data, infrastructure, market conditions, development, annexation, or other zoning changes), making the subject property more appropriate for a different zoning district. In its review and recommendation to the Common Council on an application for a Planned Development district, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-387 (C)(6): (a) The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. (b) The proposed Planned Development project is consistent with the City’s Comprehensive Plan and other area plans. (It is the responsibility of the City to determine such consistency.) (c) The proposed Planned Development project would maintain the desired relationships between land uses, land use densities and intensities, and land use impacts in the environs of the subject site. (d) Adequate public infrastructure is or will be available to accommodate the range of uses being proposed for the Planned Development project, including but not limited to public sewer and water and public roads. (e) The proposed Planned Development project will incorporate appropriate and adequate buffers and transitions between areas of different land uses and development densities/intensities. (g) The proposed architecture and character of the proposed Planned Development project is compatible with adjacent/nearby development. (h) The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. (i) The proposed Planned Development project will produce significant benefits in terms of environmental design and significant alternative approaches to addressing development performance that relate to and more than compensate for any requested exceptions/base standard modifications variation of any standard or regulation of this Chapter. Staff recommends approval of the Rezone, General Development Plan, and Specific Implementation Plan with the findings listed above and the following conditions: 1. BSM to allow an outdoor commercial entertainment use in a Heavy Industrial district (HI). 2. BSM to allow an outdoor commercial entertainment area located within 10 ft. of a residentially-zoned property, where outdoor activity areas may not be located closer than 50 ft. to a residentially-zoned property. 3. Final landscaping plan to be approved by the Department of Community Development. ITEM V: Rezone & GDP/SIP 2665 Oregon St. 7 The Plan Commission recommended approval of the Rezone, General Development Plan, and Specific Implementation Plan with findings and conditions on April 18, 2023. The following is their discussion on the item. Site Inspections Report: Ms. Propp reported visiting the site. Staff report accepted as part of the record. The applicant requests a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The applicant also requests approval of General Development Plan and Specific Implementation Plan to allow outdoor commercial entertainment at 2665 Oregon Street. Mr. Slusarek presented the items and reviewed the sites and surrounding area as well as the land use and zoning classifications in this area. The applicant is requesting a zone change to add a Planned Development Overlay for the subject property. This request is intended to provide some flexibility to the zoning ordinance to accommodate site improvements including an outdoor seating area. The applicant has submitted plans for the outdoor seating area, which will be addressed as General Development Plan (GDP) and Specific Implementation Plan (SIP) review to follow. Staff is supportive of the proposed rezone as it will provide opportunity for enhancements to the site and will also allow for further review to mitigate potential impacts on neighboring residential properties. The applicant is proposing to install a 21’ X 29’ outdoor patio seating area to the rear (west) of the existing building. According to the applicant, the outdoor seating area will be utilized for additional seasonal seating for patrons of the Sturgeon Spirits tasting room. Staff recommends approval with the findings and conditions as listed in the staff report. Mr. Perry opened up technical questions to staff. Mr. Mitchell asked if the city has any accessibility requirements for when something like this happens. Mr. Lyons said that he will check with inspections on their ADA requirements. Ms. Scheuermann asked if there is any proof required of applicants reaching out to neighbors about their proposed projects. Mr. Lyons said that notices get sent to neighbors and hopefully if they have questions. Mr. Lyons then said that a few years ago the code was updated to include manufacturing retail be allowed. Some of these other items like brewpubs and distilleries of this nature make sense to have a commercial outdoor space. At a future workshop, this is something that can be discussed to see if it should be addressed further in the code. As the code requires that 50-foot setback from ITEM V: Rezone & GDP/SIP 2665 Oregon St. 8 residential, we always want to make sure we look at those through this process or another process each time to make sure it’s appropriate and if they are offsetting if it does go closer. Mr. Perry asked for any public comments and asked if the applicant wanted to make any statements. Karl Loewenstein, 50 Lake St; said that part of the reason why this patio is located where it is, is because of the angled north property line and it gets close to the building. There was a lot of time spent trying to figure out what to do with the north side since we can’t actually fit a driveway. It used to be a circle driveway before this. A bunch of asphalt was taken out and was replaced with green space. He said that he did talk with the neighbor that had a concern about the trees disturbing her husband’s ability to mow, but she was happy to hear that an 8-foot fence will be installed since she does have a pool and people could it from the tasting room. In addition to that, a garage door will be added to the back and will enhance the property. Mr. Perry closed public comments and asked if the applicant wanted to make any closing statements. There were no closing statements from the applicant. Ms. Propp asked if there were any setback issues with the property to the south. Mr. Slusarek said that the property to the south is actually zoned Heavy Industrial so the setback doesn’t apply to that property. Ms. Propp asked if there was any reaction from those neighbors. Mr. Loewenstein said he talked to them but there was no concern. Ms. Propp asked if there would be any outdoor music on the site. Mr. Loewenstein said that he thinks he would have to come back to Plan Commission to do that, but he isn’t sure. He said the property does extend all the way to the train tracks so if he wanted to have an event it would probably be towards the back of the property. Mr. Lyons said if Mr. Loewenstein was going to have a special event, the City of Oshkosh just passed an ordinance related to beer gardens and other related events that are based on things like occupancy, amplified or non-amplified music, and tents that would have to go through any required permits for that. Mr. Mitchell asked if the patio is going to be ADA accessible. Mr. Loewenstein said that most of the patio is on flat ground and that there is a wheelchair ramp. Motion by Davey to adopt the findings and recommendation as stated in the staff report. ITEM V: Rezone & GDP/SIP 2665 Oregon St. 9 Seconded by Mitchell. Mr. Perry asked if there was any discussion on the motion. Motion carried 7-0. ite Inspections Report: Ms. Propp reported visiting the site. Staff report accepted as part of the record. The applicant requests a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The applicant also requests approval of General Development Plan and Specific Implementation Plan to allow outdoor commercial entertainment at 2665 Oregon Street. Mr. Slusarek presented the items and reviewed the sites and surrounding area as well as the land use and zoning classifications in this area. The applicant is requesting a zone change to add a Planned Development Overlay for the subject property. This request is intended to provide some flexibility to the zoning ordinance to accommodate site improvements including an outdoor seating area. The applicant has submitted plans for the outdoor seating area, which will be addressed as General Development Plan (GDP) and Specific Implementation Plan (SIP) review to follow. Staff is supportive of the proposed rezone as it will provide opportunity for enhancements to the site and will also allow for further review to mitigate potential impacts on neighboring residential properties. The applicant is proposing to install a 21’ X 29’ outdoor patio seating area to the rear (west) of the existing building. According to the applicant, the outdoor seating area will be utilized for additional seasonal seating for patrons of the Sturgeon Spirits tasting room. Staff recommends approval with the findings and conditions as listed in the staff report. Mr. Perry opened up technical questions to staff. Mr. Mitchell asked if the city has any accessibility requirements for when something like this happens. Mr. Lyons said that he will check with inspections on their ADA requirements. Ms. Scheuermann asked if there is any proof required of applicants reaching out to neighbors about their proposed projects. Mr. Lyons said that notices get sent to neighbors and hopefully if they have questions. Mr. Lyons then said that a few years ago the code was updated to include manufacturing retail be allowed. Some of these other items like brewpubs and distilleries of this nature make sense to ITEM V: Rezone & GDP/SIP 2665 Oregon St. 10 have a commercial outdoor space. At a future workshop, this is something that can be discussed to see if it should be addressed further in the code. As the code requires that 50-foot setback from residential, we always want to make sure we look at those through this process or another process each time to make sure it’s appropriate and if they are offsetting if it does go closer. Mr. Perry asked for any public comments and asked if the applicant wanted to make any statements. Karl Loewenstein, 50 Lake St; said that part of the reason why this patio is located where it is, is because of the angled north property line and it gets close to the building. There was a lot of time spent trying to figure out what to do with the north side since we can’t actually fit a driveway. It used to be a circle driveway before this. A bunch of asphalt was taken out and was replaced with green space. He said that he did talk with the neighbor that had a concern about the trees disturbing her husband’s ability to mow, but she was happy to hear that an 8-foot fence will be installed since she does have a pool and people could it from the tasting room. In addition to that, a garage door will be added to the back and will enhance the property. Mr. Perry closed public comments and asked if the applicant wanted to make any closing statements. There were no closing statements from the applicant. Ms. Propp asked if there were any setback issues with the property to the south. Mr. Slusarek said that the property to the south is actually zoned Heavy Industrial so the setback doesn’t apply to that property. Ms. Propp asked if there was any reaction from those neighbors. Mr. Loewenstein said he talked to them but there was no concern. Ms. Propp asked if there would be any outdoor music on the site. Mr. Loewenstein said that he thinks he would have to come back to Plan Commission to do that, but he isn’t sure. He said the property does extend all the way to the train tracks so if he wanted to have an event it would probably be towards the back of the property. Mr. Lyons said if Mr. Loewenstein was going to have a special event, the City of Oshkosh just passed an ordinance related to beer gardens and other related events that are based on things like occupancy, amplified or non-amplified music, and tents that would have to go through any required permits for that. Mr. Mitchell asked if the patio is going to be ADA accessible. Mr. Loewenstein said that most of the patio is on flat ground and that there is a wheelchair ramp. ITEM V: Rezone & GDP/SIP 2665 Oregon St. 11 Motion by Davey to adopt the findings and recommendation as stated in the staff report. Seconded by Mitchell. Mr. Perry asked if there was any discussion on the motion. Motion carried 7-0. Sign_______ Staff ________ Date Rec’d ________ City of Oshkosh Application Zoning Map Amendment (Rezoning) **PLEASE TYPE OR PRINT USING BLACK INK** APPLICANT INFORMATION Petitioner: _________________________________________________________________________________ Date: ____________ Petitioner’s Address: ________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Status of Petitioner (Please Check): Owner Representative Tenant Prospective Buyer Petitioner’s Signature (required): _______________________________________________________________ Date: ____________ OWNER INFORMATION Owner(s): __________________________________________________________________________________ Date: ____________ Owner(s) Address: __________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Ownership Status (Please Check): Individual Trust Partnership Corporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions or other administrative reasons. Property Owner’s Signature: ___________________________________________________________________ Date: ____________ ZONING AND DEVELOPMENT INFORMATION Address/Location of Rezoning Request: _________________________________________________________________________ Tax Parcel Number(s): _________________________________________________________________________________________ Rezone property from: ___________________________________________ to ___________________________________________ Purpose for Rezoning:__________________________________________________________________________________________ ____________________________________________________________________________________________________________ Describe existing property development and land use: ________________________________________________________________ ____________________________________________________________________________________________________________ Describe proposed development and/or proposed land use: ____________________________________________________________ ____________________________________________________________________________________________________________ Proposed time schedule for development and/or use of the property: ________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________ Zoning Adjacent to the Site: North: _________________________________________________________________________ South: _________________________________________________________________________ East: _________________________________________________________________________ West: _________________________________________________________________________ SUBMIT TO: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, Wisconsin 54903-1130 PHONE: (920) 236-5059 HI HI-PD Karl Loewenstein March 20, 2023 Oshkosh WI 54902 karl@sturgeonspirits.com Iceshack Properties LLC March 20, 2023 Oshkosh WI 54902 920 267-5192 iceshackproperties@gmail.com SR-5 HI HI HI 1413950000 516 Algoma Blvd. #306 2663 Oregon Street 920 774-7487 2665 Oregon St. Construction and use would begin this summer and be used from approximately April until October each year. March 20, 2023 March 20, 2023 Add fencing and outdoor seating area. Sturgeon Spirits Distillery. Production and sales of distilled spirits and cocktails. Proposed patio area is currently seeded for grass. Asphalt was removed from the area as part of initial construction. Add outdoor patio and seating area. This would be outdoor commercial entertainment. 2 SUBMITTAL REQUIREMENTS – Must accompany the application to be complete. (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy) Map of the immediate area showing property involved. Area to be rezoned must be outlined in color A site plan drawn to readable scale showing present status of property and proposed development Street address, adjacent streets, intersections and any other information or landmarks to help identify the property Location of existing uses, structures, fences and signs and location of proposed uses, structures, fences and signs A narrative statement explaining the zone change and discussion of the project Application fees are due at time of submittal. Make check payable to City of Oshkosh. Please refer to the fee schedule for appropriate fee. FEE IS NON-REFUNDABLE SUMMARY OF PROCESS The City of Oshkosh Plan Commission and Common Council act on all amendments to the Official Zoning Map. The petitioner or owner should be present at both the Plan Commission and Common Council meetings to discuss and answer questions regarding the request. The application package is reviewed by Planning Services staff to determine conformance with adopted city plans, zoning requirements and development standards. A staff recommendation is prepared for consideration by the Plan Commission and Common Council. The petitioner will be provided with a copy of the staff report and meeting notice several days prior to the Plan Commission meeting. The staff report and meeting notice will also be available on the City’s website. No notice is sent to the petitioner or owner regarding the Common Council’s consideration of the request. Petitioners and owners are encouraged to contact Planning Services staff to find out when the request will be sent to the Common Council for review. Neighborhood opinion is an important factor in the decision-making process. If the proposed development is expected to have significant impact on other properties, the petitioner may be required to conduct a neighborhood meeting to solicit public input prior to action by the Plan Commission and City Council. Planning Services staff is available to offer assistance in compiling a mailing list for the neighborhood meeting. If deemed appropriate, notification by mail informing the property owners within 100 feet of the subject property of the proposal may substitute for the public meeting. Please note that a meeting notice will be mailed to all abutting property owners regarding your request. Within 90 days of filing a complete application, Plan Commission shall hold a public hearing to consider the request. Within 60 days of the public hearing, the Plan Commission may make a written report to the Common Council with recommendations regarding the proposal. The Plan Commission’s report is advisory only. The Common Council will make the final decision regarding all zone change requests. The Plan Commission may lay over requests to subsequent meetings if incomplete information is provided or additional questions or concerns are raised at the meeting. After the Plan Commission makes its recommendation, the request will be forwarded to the Common Council for consideration. This generally occurs three weeks after the Plan Commission meeting depending on the date the Council meeting is scheduled (the Council meets on the 2 nd and 4th Tuesday of every month) and on the availability of a legal description for the zone change. Wisconsin State Statutes require a zone change to be published as Class II notice in the local newspaper, the City takes care of this publication requirement prior to the Council meeting. The Common Council may approve the Official Zoning Map amendment as originally proposed, may approve the proposed amendment with modifications, or may deny approval of the proposed amendment. If the Official Zoning Map amendment is approved, the Ordinance is published in the newspaper on the following Saturday and will be effective on Sunday. City administrative offices are notified of the effective date of the Ordinance and will make changes to the Official Zoning Map accordingly. For more information please visit the City’s website at www.ci.oshkosh.wi.us/Community_Development/Planning.htm Sign_______ Staff ________ Date Rec’d ________ City of Oshkosh Planned Development Application For General Development Plan or Specific Implementation Plan **PLEASE TYPE OR PRINT USING BLACK INK** APPLICANT INFORMATION Petitioner: _________________________________________________________________________________ Date: ____________ Petitioner’s Address: ________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Status of Petitioner (Please Check): Owner Representative Tenant Prospective Buyer Petitioner’s Signature (required): _______________________________________________________________ Date: ____________ OWNER INFORMATION Owner(s): __________________________________________________________________________________ Date: ____________ Owner(s) Address: __________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Ownership Status (Please Check): Individual Trust Partnership Corporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions or other administrative reasons. Property Owner’s Signature: ___________________________________________________________________ Date: ____________ TYPE OF REQUEST: General Development Plan (GDP)General Development Plan (GDP) Amendment Specific Implementation Plan (SIP)Specific Implementation Plan (SIP) Amendment SITE INFORMATION Address/Location of Proposed Project: __________________________________________________________________________ Proposed Project Type: ________________________________________________________________________________________ Estimated Cost: _______________________________________________________________________________________________ Current Use of Property: ________________________________________________________________Zoning: ________________ Land Uses Surrounding Your Site: North: _________________________________________________________________________ South: _________________________________________________________________________ East: _________________________________________________________________________ West: _________________________________________________________________________ It is recommended that the applicant meet with Planning Services staff prior to submittal to discuss the proposal. Application fees are due at time of submittal. Make check payable to City of Oshkosh. Please refer to the fee schedule for appropriate fee. FEE IS NON-REFUNDABLE For more information please visit the City’s website at www.ci.oshkosh.wi.us/Community_Development/Planning.htm SUBMIT TO: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, WI 54901 PHONE: (920) 236-5059 March 20, 2023 Oshkosh2663 Oregon St.WI 54902 920 267-5192 March 20, 2023 2665 Oregon St.Oshkosh WI 54902 920 774-7487 Karl Loewenstein Iceshack Properties LLC 2663 Oregon St. iceshackproperties@gmail.com karl@sturgeonspirits.com March 20, 2023 March 20, 2023 Patio -- Outdoor Entertainment $20000 distillery and tasting room SR-5 HI HI HI HI 2 SUBMITTAL REQUIREMENTS – Must accompany the application to be complete. (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy) The following information must be provided in order for the application to be considered complete and able to be scheduled for Plan Commission Review. Please use the checklist below to determine the required information to be submitted at the time of application. If all information below cannot be provided at the time of application, please request a waiver in writing to the Division’s Director or designee. A General Development Plan (GDP) submittal, per Section 30-387(C)(4), shall include the following items (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy): General location map of the subject site depicting: All lands for which the Planned Development is proposed and other lands within 100 feet of the boundaries of the subject property. Current zoning of the subject site and abutting properties, and the jurisdiction(s) that maintains that control. A graphic scale and north arrow. Generalized site plan showing the pattern or proposed land uses, including: General size, shape, and arrangement of lots and specific use areas. Basic street pattern and pattern of internal drives. General site grading plan showing preliminary road grades. Basic storm drainage pattern, including proposed on-site stormwater detention. General location of recreational and open space areas, including designation of any such areas to be classified as common open space. Statistical data, including: Minimum lot sizes in the development. Approximate areas of all lots. Density/intensity of various parts of the development. Building coverage. Landscaping surface area ratio of all land uses. Expected staging. Conceptual landscaping plan. General signage plan. General outline of property owners association, covenants, easements, and deed restrictions. A written description of the proposed Planned Development, including: General project themes and images. The general mix of dwelling unit types and/or land uses. Approximate residential densities and nonresidential intensities. General treatment of natural features. General relationship to nearby properties and public streets. General relationship of the project to the Comprehensive Plan or other area plans. Proposed exceptions from the requirements of the Zoning Ordinance. Traffic Impact Analysis (TIA), if deemed necessary by the Director of Planning Services, or designee. A Specific Implementation Plan (SIP) submittal, per Section 30-387(C)(5), shall include the following items. Note that the area included in an SIP may be only a portion of the area included in a previously approved GDP (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy): An existing conditions map of the subject site depicting the following: All lands for which the Planned Development is proposed and other lands within 100 feet of the boundaries of the subject site. Current zoning of the subject property and all abutting properties, and the jurisdiction(s) that maintains that control. Existing utilities and recorded easements. All lot dimensions of the subject site. A graphic scale and a north arrow. An SIP map of the proposed site showing at least the following: Lot layout and the arrangements of buildings. Public and private roads, driveways, walkways, and parking facilities. Specific treatment and location of recreational and open space areas, including designation of any such areas to be classified as common open space. 3 Proposed grading plan. Specific landscaping plan for the subject site, specifying the location, species, and installation size of plantings. The landscaping plans shall include a table summarizing all proposed species. Architectural plans for any nonresidential buildings, multi-family structures, or building clusters, other than conventional single-family or two-family homes on individual lots, in sufficient detail to indicate the floor area, bulk, and visual character of such buildings. Engineering plans for all water and sewer systems, stormwater systems, roads, parking areas, an d walkways. Signage plan for the project, including all project identification signs, concepts for public fixtures and signs, and group development signage themes that may or may not vary from City standards or common practices. Specific written description of the proposed SIP including: Specific project themes and images. Specific mix of dwelling unit types and/or land uses. Specific residential densities and nonresidential intensities as described by dwelling units per acre, and landscaping surface area ratio and/or other appropriate measures of density and intensity. Specific treatment of natural features, including parkland. Specific relationship to nearby properties and public streets. Statistical data on minimum lot sizes in the development, the precise areas of all development lots and pads; density/intensity of various parts of the development; building coverage, and landscaping surface area ratio of all land uses; proposed staging; and any other plans required by Plan Commission. A statement of rationale as to why PD zoning is proposed. This statement shall list the standard zoning requirements that, in the applicant’s opinion, would inhibit the development project and the opportunities for community betterment that are available through the proposed PD project. A complete list of zoning standards that would not be met by the proposed SIP and the location(s) in which such exceptions/base standard modifications would occur. Phasing schedule, if more than one development phase is intended. Agreements, bylaws, covenants, and other documents relative to the operational regulations of the development and particularly providing for the permanent preservation and maintenance of common open areas and amenities. A written description that demonstrates how the SIP is consistent with the approved GDP and any and all differences between the requirements of the approved GDP and the proposed SIP. I hereby certify that to the best of my knowledge all required application materials are included with this application. I am aware that failure to submit the required completed application materials may result in denial or delay of the application request. Applicant’s Signature (required): _________________________________ Date: _____________________ March 20, 2023 STREET ADDRESS: 2663 Oregon Street Oshkosh, Wisconsin 54902 PHONE: 920-SPIRITS EMAIL: info@sturgeonspirits.com WEB: www.sturgeonspirits.com We would like to create a patio seating area on the west side of our building at 2663/5 Oregon Street in order to provide additional seasonal seating for the patrons of our tasting room. We plan to add an outdoor serving/bar counter on the south edge of the patio area. We would like to request a base standard modification (BSM) so that we can place this patio approximately 15 feet from the property line. We will also install an 8-ft cedar privacy fence along the northside of our property to screen both the indoor and outdoor space from the residence on that side of the property. We would like to request that this fence be 5 feet from the property line to provide landscaping on both sides. There is only 16 feet maximum between the property line and the building. The property line gets closer to the building, down to 11 feet at the northwest corner of the existing walkway. The patio will be made from pavers and be surrounded by on the west and south sides by a low (4 ft) fence. There will be openings to allow access to the parking lot and the larger yard. Lighting will be provided by LED string lights from the outlets on the building. We have installed a glass garage door on the west side of the property which will give access to that patio. Our normal hours are 1-8, so that there will not be any late-night activities. This patio and the fence will not cause any undue hardship for the neighbors. We have discussed the location of both the patio and fence with the property owners to the north and they have agreed to allow us to put the fence closer to the property line than code requires. We are also extending it farther than we need to, so their swimming pool will not be visible from either the patio or the tasting room. This will be good for both of us. This project will benefit the business and the community while improving the quality of life for our neighbors. Please let us know if you have any questions or need additional modifications. EX I S T I N G A S P H A L T PA R K I N G 19 P A R K I N G S T A L L S 1 A D A S T A L L A D J A C E N T T O A C C E S S I B L E M E A N S O F E G R E S S 9 M O T O R C Y C L E S T A L L S OREGON STREET EG R E S S D O O R 5’ W A L K F O R B U I L D I N G EN T R A N C E A N D E X I S T I N G PU R P O S E S T O P A R K I N G 20 ′ 5′ 5′ 9′ 6½′ 21 ′ 30 ′ 34 ′ 28 ′ 5′ 5′ 5′ 5′ P R O P E R T Y L I N E PR O P E R T Y L I N E 29 ′ 24 ′ 16 ′ N8 6 º — 1 5 ’ — 2 5 ” E 35 8 . 2 0 ’ N8 1 º — 3 1 ’ — 0 7 ” E 40 7 . 9 1 ’ Ar b o r V i t a e Ho s t a ST U R G E O N S P I R I T S 26 6 3 O r e g o n S t r e e t Os h k o s h W i s c o n s i n Ka r l L o e w e n s t e i n Ma r c h 2 0 2 3 Re q u e s t f o r Z o n e C h a n g e H I t o H I - P D Ou t d o o r C o m m e r c i a l E n t e r t a i n m e n t • F e n c e l i n e a n d O u t d o o r S e a t i n g A r e a REZONE/GDP/SIP 2665 OREGON ST PC: 4/18/2023 H & M COMMERCIAL LLC N69W25986 BRIGHTON DR SUSSEX, WI 53089 2ND GARAGE STORAGE LLC 736 KENNEDY AVE OMRO, WI 54963 DARRELL/STEVEN THOMA 5254 SAMERS BAY RD OMRO, WI 54963 OSHKOSH CORPORATION PO BOX 2566 OSHKOSH, WI 54903 WISCONSIN CENTRAL LTD 17641 S ASHLAND AVE HOMEWOOD, IL 60430 CHRISTOPHER L LAYLAND 2607 OREGON ST OSHKOSH, WI 54902 EUGENE H/VERNA J MILLER LIVING TRUST 2573 OREGON ST OSHKOSH, WI 54902 HYDRITE CHEMICAL COMPANY 191 W 28TH AVE OSHKOSH, WI 54902 ICESHACK PROPERTIES LLC 50 LAKE ST OSHKOSH, WI 54901 HUGHES ST OREGON ST C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 3/23/2023 1 in = 120 ft 1 in = 0.02 mi¯2665 OREGON ST City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer RED TAIL WAY RED TAIL WAY CCII MM AA RRRROONN CC TT AA VV II AA TT II OO NN RR DD AAVVIIAATTIIOONNCCTT EEAA SS TT PPEE RRIIMMEETT E E R R R R D D W 2 8 T H A V W 23RD AV NEBR ASKA ST D O T Y S T D O T Y S T W 29TH AV W 22ND AV W 23RD AV MO N T A N A S T MINNESOTA ST W 25TH AV BRADLEY ST W 24TH AV S M A I N S T HUGHES ST OREGON ST Os h k o s h Os h k o s h Ci t y Ci t y Li m i t Li m i t O s h k o s h O s h k o s h C i t y C i t y L i m i t L i m i t DR-6HI HI-PD I I I I MR-12 SR-5SR-5 SR-5-LRO SR-9UI UMUUMU UMU UMU C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 3/23/2023 1 in = 500 ft 1 in = 0.09 mi¯2665 OREGON ST City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer OREGON ST C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 3/23/2023 1 in = 100 ft 1 in = 0.02 mi¯2665 OREGON ST City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer APRIL 25, 2023 FIRST READING MAY 9, 2023 SECOND READING 23-213 23-230 ORDINANCE (CARRIED 7 – 0 LOST LAID OVER WITHDRAWN ) PURPOSE: ESTABLISH NO PARKING ON W. RIPPLE AVENUE, SOUTH SIDE FROM OREGON STREET TO RED OAK COURT INITIATED BY: TRANSPORTATION DEPARTMENT RECOMMENDATION: TRAFFIC AND PARKING ADVISORY BOARD - APPROVED A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-11 PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS WHEREAS, the Transportation Department recommends approval to establish no parking on W. Ripple Avenue, south side from Oregon Street to Red Oak Court. NOW, THEREFORE, the Common Council of the City of Oshkosh do ordain as follows: SECTION 1. That Section 27A-11 pertaining to parking regulations on designated streets and alleys of the Oshkosh Municipal Code is hereby amended as follows: A-11 PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS W. Ripple Avenue Add Thereto: No parking, south side, from Oregon Street to Red Oak Court SECTION 2. This ordinance shall be in full force and effect from and after its passage, publication and placement of the appropriate signage. SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted ordinance #23-XXX on May 9th, 2023, ESTABLISH NO PARKING ON W. RIPPLE AVENUE, SOUTH SIDE FROM OREGON STREET TO RED OAK COURT (A GENERAL APRIL 25, 2023 MAY 9, 2023 FIRST READING SECOND READING 23-213 23-230 ORDINANCE CONT’D ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-11 OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS). The ordinance updates street parking regulations on the south side of Ripple Avenue between Oregon Street and Red Oak Court. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City’s website at www.ci.oshkosh.wi.us. Clerk’s phone: 920/236-5011. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Jim Collins, Transportation Director DATE: April 21, 2023 RE: Establish no parking on W. Ripple Avenue, south side from Oregon Street to Red Oak Court Ord. 23-213 BACKGROUND Due to growth of Generac Power Systems located in this area, employees began parking on both sides of the streets making it difficult for semis and cars to traverse the roadway. ANALYSIS The recommended change will align with recent Township changes that were approved that also prohibits parking in this area. FISCAL IMPACT The fiscal impact of these ordinances is the cost of signage. The signage cost would come out of the Sign Department operational budget. RECOMMENDATION I recommend that the Common Council approve these modifications to Section 27A-11 of the Municipal Code pertaining to parking regulations on city streets and alleys. Respectfully Submitted, Approved: Jim Collins, Transportation Director Mark A. Rohloff, City Manager APRIL 25, 2023 FIRST READING MAY 9, 2023 SECOND READING 23-214 23-231 ORDINANCE (CARRIED 7 – 0 LOST LAID OVER WITHDRAWN ) PURPOSE: EXTEND NO PARKING DURING SCHOOL HOURS ON SMITH AVENUE TO 4:00 P.M. (SOUTH SIDE) INITIATED BY: TRANSPORTATION DEPARTMENT RECOMMENDATION: TRAFFIC AND PARKING ADVISORY BOARD - APPROVED A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-11 PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS WHEREAS, the Transportation Department recommends approval to extend no parking during school hours on Smith Avenue to 4:00 p.m. (south side). NOW, THEREFORE, the Common Council of the City of Oshkosh do ordain as follows: SECTION 1. That Section 27A-11 pertaining to parking regulations on designated streets and alleys of the Oshkosh Municipal Code is hereby amended as follows: A-11 PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS Smith Avenue Delete Therefrom: No parking, south side, from Ontario Street to Vinland Street during the hours of 7:30 a.m. to 3:30 p.m. on school days. Add Thereto: No parking, south side, from Ontario Street to Vinland Street during the hours of 7:30 a.m. to 4:00 p.m. on school days. SECTION 2. This ordinance shall be in full force and effect from and after its passage, publication and placement of the appropriate signage. APRIL 25, 2023 FIRST READING MAY 9, 2023 SECOND READING 23-214 23-231 ORDINANCE CONT’D SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted ordinance #23-XXX on May 9th, 2023, EXTEND NO PARKING DURING SCHOOL HOURS ON SMITH AVENUE TO 4:00 P.M. (SOUTH SIDE) (A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-11 OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS). The ordinance updates the timed no parking restrictions on the south side of Smith Avenue from Ontario Street to Vinland Street during the hours of 7:30 a.m. to 4:00 p.m. on school days. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City’s website at www.ci.oshkosh.wi.us. Clerk’s phone: 920/236-5011. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Jim Collins, Transportation Director DATE: April 21, 2023 RE: Extend no parking during school hours on Smith Avenue to 4:00 p.m. (south side) Ord 23-214 BACKGROUND The school dismissal time at North High has changed throughout the years to 3:33 p.m. so the extension of no parking until 4:00 p.m. is needed to better align with the extremely congested pick-up time period. ANALYSIS The recommended change will assist school buses that are having a difficult time maneuvering around the parked cars in this area. FISCAL IMPACT The fiscal impact of these ordinances is the cost of signage. The signage cost would come out of the Sign Department operational budget. RECOMMENDATION I recommend that the Common Council approve these modifications to Section 27A-11 and of the Municipal Code pertaining to parking regulations on designated streets and alleys. Respectfully Submitted, Approved: Jim Collins, Transportation Director Mark A. Rohloff, City Manager MAY 9, 2023 23-232 RESOLUTION (CARRIED 7 – 0 LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE REVISED FUND BALANCE POLICY INITIATED BY: FINANCE DEPARTMENT LONG RANGE FINANCE COMMITTEE RECOMMENDATION: Approved WHEREAS, the Common Council adopted a Fund Balance Policy on July 13, 2011 Resolution 11-322, to maintain a prudent level of financial resources to ensure that the City continues to operate in an effective and efficient manner; and WHEREAS, the Common Council adopted a revised Fund Balance Policy on August 25, 2020 Resolution 20-378, to update prudent levels of financial resources and to continue to ensure that the City operates in an effective and efficient manner; and WHEREAS, the Long Range Finance Committee has reviewed and proposed the addition of a “Minimum Working Capital for Enterprise Funds” to the policy to enable the City to mitigate current and future risks against revenue shortfalls or unanticipated expenditures within the Enterprise Funds which have been incorporated into the attached Fund Balance Policy. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached Fund Balance Policy (Attachment A) is hereby adopted and the proper City officials are hereby authorized and directed to take those steps necessary to carry out the Policy. This policy shall take effect immediately and shall supersede all prior policies relating to the same subject matter. Finance Department City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Russ Van Gompel, Finance Director DATE: May 4, 2023 RE: Approve Revised Fund Balance Policy BACKGROUND As part of its mission to research, study, and address the long range financial issues of the City, the Long Range Finance Committee reviewed the Fund Balance Policy for the City. As part of this review, the Committee has completed the following: • Determined the need for a revised Fund Balance Policy, • Researched Best Practices regarding all facets of Fund Balance policies, • Reviewed the Fund Balance Policies of other cities and governments, • Considered the Government Finance Officers Association (GFOA) Fund Balance Guidelines for the General Fund, • Drafted a prudent, fiscally responsible policy for the Council to consider. • Reviewed the need to include “Minimum Working Capital for Enterprise Funds” ANALYSIS The purpose of the attached policy is to acknowledge and formalize current practice and ensure continuity of responsible fund management. This policy ensures that the City maintains a prudent level of financial resources to operate in an effective and efficient manner. It also provides written guidelines so that all stakeholders, both internally and externally, understand the fund management policy of the City. Below are the details of the main features of the policy and the reasons they are critical to the policy: • Minimum Unassigned Fund Balance (16%) – 16% is equal to two months of General Fund Expenditures. This level was chosen as a responsible and prudent level that is commonly used as a benchmark across the nation by other entities. The acceptable range is typically defined as two to three months of revenues. In addition, rating agencies recognize this range as an acceptable level in assuring continues financial stability. The revised policy also establishes a maximum amount. A maximum amount is recommended to ensure that current property owners are not asked to finance, through excess property taxes, more than what is necessary to fund current Finance Department City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us operations. The maximum amount recommended from the Long Range Finance Committee is 30% • Required Replenishment – Replenishment is a key to maintain an acceptable level of Unassigned Fund Balance over time. This was included to ensure that the City fulfills the goal of the policy as choices need to be made to utilize the Unassigned Fund Balance for allowed needs. • Monitoring – It is the intent of this section to ensure that this policy does not get out of date. Regular monitoring and reviewing of the policy will ensure that the policy remain pertinent and functional over time and as specific events occur. • Minimum Working Capital for Enterprise Funds - Minimum targeted working capital for Enterprise Funds should equal six months of next year’s operating expenses, including depreciation, plus 100% of next year’s debt payments. As noted above, this policy illustrates that the City practices prudent financial management and planning, and allows the city to protect against reducing service levels. It also enables the City to mitigate current and future risks against revenue shortfalls or unanticipated expenditures and ensure stable tax rates, something that is extremely critical especially in light of the current state budget and local conditions. FISCAL IMPACT There is no fiscal impact to the policy update. The updates do improve our financial stability over the long run. RECOMMENDATION To that end, the Committee recommends that the Council adopt the attached Revised Fund Balance Policy. We strongly believe that passage of this policy is in the best interest of the citizens of the city of Oshkosh as we move into the future. Respectfully Submitted, Approved: Russ Van Gompel Mark Rohloff Finance Director City Manager CITY OF OSHKOSH CITY COUNCIL POLICY STATEMENT General Subject: Administration Date Drafted: 7/29/2020 Revised: 5/09/2023 Special Subject: Fund Balance Effective Date: General: The objectives of this policy are as follows: - Provide working capital for the City to meet cash flow needs during the year (while avoiding the need to cash flow borrow). - Preserve the credit worthiness (credit rating) of the City for borrowing funds at favorable interest rates. - Provide a comfortable margin of safety to address unanticipated expenditures / emergencies and unexpected declines in revenue due to economic downturns, natural disasters, etc. - Provide a resource to stabilize fluctuations from year to year in the property taxes paid by the (city, City, town, county) taxpayers. Policy: The City of Oshkosh has implemented Governmental Accounting Standards Council (GASB) Statement No. 54 Fund Balance Reporting and Governmental Fund Type Definitions. All definitions within the Fund Balance Policy will be in agreement with GASB No. 54. GASB No. 54 has identified 5 levels of restrictions on fund balance. The levels are defined below. - Nonspendable fund balance—amounts that are not in a spendable form (such as inventory) or are required to be maintained intact (such as the corpus of an endowment fund) - Restricted fund balance—amounts constrained to specific purposes by their providers (such as grantors, bondholders, and higher levels of government), through constitutional provisions, or by enabling legislation - Committed fund balance—amounts constrained to specific purposes by a government itself, using its highest level of decision-making authority; to be reported as committed, amounts cannot be used for any other purpose unless the government takes the same highest-level action to remove or change the constraint - Assigned fund balance—amounts a government intends to use for a specific purpose; intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority - Unassigned fund balance—amounts that are available for any purpose; these amounts are reported only in the general fund. CITY OF OSHKOSH CITY COUNCIL POLICY STATEMENT General Subject: Administration Date Drafted: 7/29/2020 Revised: 5/09/2023 Special Subject: Fund Balance Effective Date: Procedures: In order to achieve the objectives of this policy, the following guidelines shall be adhered to by the City Council: 1. As part of the annual budget process, the Financed Director will estimate the surplus or deficit for the current year and prepare a projection of the year-end fund balance. Such projection will include an analysis of trends in fund balance levels on a historical and future projection basis. 2. Withdrawal of any amount of the fund balance in excess of the targeted maximum of the amount budgeted under (1) above, for the sole purpose of reducing the ensuing year’s property tax levy, may be made only upon a two- thirds vote of the City Council. 3. The City Council, by a two-thirds vote, can declare a fiscal emergency and withdraw any amount of general fund balances for purposes of addressing the fiscal emergency. Any such action must also provide for necessary appropriations to restore the general fund balance to the minimum balance with a set plan approved by the City Council 4. The unassigned general fund balance shall be maintained as of December 31 of each year equal to a minimum of 16% of the ensuing year’s budgeted general fund expenditures, with a targeted maximum of 30% of the ensuing year’s budgeted expenditures. 5. Funds in excess of 30% of the unassigned fund balance target may be considered to supplement “pay as you go” capital outlay expenditures (including reduction of anticipated debt issues) or to prepay existing debt via cash defeasance as allowable. The decision of how to use these funds will be made by the City Council. Unassigned fund balance shall not be used to support recurring operating expenditures. 6. If, at any time, the unassigned general fund balance is lower than the above stated amount, the City Council, shall implement a plan to rebuild the unassigned fund balance to the minimum level. This may include increasing the annual budget to replenish the fund (over a period of one or more years) or applying the remaining unexpended general fund resources at the end of a fiscal year. CITY OF OSHKOSH CITY COUNCIL POLICY STATEMENT General Subject: Administration Date Drafted: 7/29/2020 Revised: 5/09/2023 Special Subject: Fund Balance Effective Date: 7. The City of Oshkosh will report at the end of each fiscal year the portion of the fund balance that is not in spendable form as Non-spendable fund balance on the financial statements. 8. At the end of each fiscal year, the City will report “restricted” fund balance for amount that have applicable legal restriction per provisions of GASB #54. Normally fund balances in debt service funds and capital project funds with remaining long-term debt proceeds will be reported as “restricted”. 9. The City of Oshkosh will maintain appropriate commitments or assignments of general fund, special revenue funds, debt service funds and capital projects funds for specified purposes, including but not limited to contingencies, compensated absences, or similar items. Commitments and / or assignments of fund balance shall be made by the City Council. Balance Requirements: General Fund The targeted unassigned fund balance restrictions shall apply to the General Fund only. The General Fund has greater bearing on the outlook of the City as a whole compared to the other City Funds. All Other City Funds Every City Fund will have its fund balance categorized with the five categories pursuant to GASB 54. While the City encourages each fund to meet the 16% minimum balance, the General Fund is the only fund that has the requirement. The revenues, expenditures, and functions of each fund are different making the 16% minimum difficult to require. Minimum Working Capital for Enterprise Funds Minimum targeted working capital for Enterprise Funds should equal six months of next year’s operating expenses, including depreciation, plus 100% of next year’s debt payments. MAY 9, 2023 23-233 RESOLUTION (CARRIED 7 – 0 LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE RENTAL FEES FOR LAKESHORE PARK 4 SEASONS BUILDING INITIATED BY: PARKS DEPARTMENT WHEREAS, the Parks & Recreation Ordinance, Section 19-4(N)(1) of the Municipal Code provides for the adoption of a fee schedule which will be established by resolution for various park facilities; and WHEREAS, the Lakeshore Park 4 Seasons Building is scheduled to be completed this summer; and WHEREAS, it is necessary to set a fee schedule for the new shelter given the amenities and availability year-round; and WHEREAS, the Advisory Park Board has reviewed the fees and recommends approval of the fee schedule. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following Fee Schedule is hereby adopted and shall be in full force and effect when shelter reservations start at the Lakeshore Park 4 Seasons Building. Rental Fees (with tax) for the Lakeshore Park 4 Seasons Building Residents Non-Residents Weekdays: $236.25 $288.75 Weekends: $288.75 $341.25 Holidays: $288.75 $341.25 City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Ray Maurer, Parks Director DATE: May 2, 2023 RE: Approve Rental Fees for Lakeshore Park 4 Seasons Building BACKGROUND The rental fees for the Lakeshore Park 4 Seasons Building will be considered by the Common Council at the May 9, 2023 meeting. This is a new, year-round park facility and as such, rental fees have not been established. If approved by the Common Council, these fees will be effective upon the opening of the new facility later this summer. ANALYSIS Staff surveyed communities around the state with similar facilities and recommendations were made to the Advisory Park Board to set rates to be competitive. The Advisory Park Board reviewed, amended and recommended the rental fees at the April 10, 2023 meeting. Draft meeting minutes excerpt is attached. The facility will accommodate groups up to 125-150 people and includes assembly room, indoor restrooms, patio, kitchenette, tables and chairs. The proposed rental fees (with tax) are: Residents Non-Residents Weekdays: $236.25 $288.75 Weekends: $288.75 $341.25 Holidays: $288.75 $341.25 FISCAL IMPACT Staff estimates revenue of approximately $35,000-$40,000 annually. RECOMMENDATION Staff recommends approval of the proposed fees. Respectfully Submitted, Approved: Ray Maurer Mark A. Rohloff Parks Director City Manager ADVISORY PARK BOARD MINUTES APRIL 10, 2023 3) DISCUSS AND RECOMMEND RENTAL FEES FOR LAKESHORE PARK 4 SEASONS BUILDING Mr. Dallman referred to the comparison chart that was provided to the Board showing rental fees for facilities around the state that are similar to what is planned for the Lakeshore Park 4 Seasons building. He stated that rentals will be for the full building, for the full day, which will be 10am – 10pm. It is anticipated that this shelter will be heavily utilized when it is complete because of its location and amenities. Mr. Franz agreed stating that the lack of restrictions regarding catering will be a bonus for the facility. He feels the fees presented seem reasonable and wanted to ensure that the fees will help cover any overhead for the building. Ms. Hudak mirrored the concerns of ensuring that help with overhead costs are covered with the fees. Ms. Hudak recommended raising the recommended fees $25 each across the board from what staff had proposed. The Board agreed that while they want to have the fees help cover the cost of operating the facility, they also don’t want to place the price point at a rate which will make it unaffordable for users. Discussions for security deposits were considered but not recommended by the Board. Staff stated that all rental fees would have tax added for final cost. Motion by Davis to recommend rental fees be set at $225 for residents and $275 for non- residents Monday-Thursday; $275 for residents and $325 for non-residents Friday- Sunday. Seconded by Metz. Motion carried 4-1 (Franz). MAY 9, 2023 23-234 RESOLUTION CARRIED 7 – 0 LOST_______LAID OVER_______WITHDRAWN_______) PURPOSE: APPROVE GENERAL DEVELOPMENT PLAN AND SPECIFIC IMPLEMENTATION PLAN TO ALLOW OUTDOOR COMMERCIAL ENTERTAINMENT AT 2665 OREGON STREET INITIATED BY: KARL LOEWENSTEIN PLAN COMMISSION RECOMMENDATION: Approved w/ findings and conditions WHEREAS, the Plan Commission finds that the General Development Plan and Specific Implementation Plan to allow outdoor commercial entertainment at 2665 Oregon Street is consistent with the criteria established in Section 30-387 of the Oshkosh Zoning Ordinance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that a General Development Plan and Specific Implementation Plan to allow outdoor commercial entertainment at 2665 Oregon Street , per the attached, is hereby approved with the following findings: 1. The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. 2. The proposed Planned Development project is consistent with the City’s Comprehensive Plan and other area plans. (It is the responsibility of the City to determine such consistency.) 3. The proposed Planned Development project would maintain the desired relationships between land uses, land use densities and intensities, and land use impacts in the environs of the subject site. 4. Adequate public infrastructure is or will be available to accommodate the range of uses being proposed for the Planned Development project, including but not limited to public sewer and water and public roads. MAY 9, 2023 23-234 RESOLUTION CONT’D 5. The proposed Planned Development project will incorporate appropriate and adequate buffers and transitions between areas of different land uses and development densities/intensities. 6. The proposed architecture and character of the proposed Planned Development project is compatible with adjacent/nearby development. 7. The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. 8. The proposed Planned Development project will produce significant benefits in terms of environmental design and significant alternative approaches to addressing development performance that relate to and more than compensate for any requested exceptions/base standard modifications variation of any standard or regulation of this Chapter . BE IT FURTHER RESOLVED that the following are conditions of approval for a General Development Plan and Specific Implementation Plan to allow outdoor commercial entertainment at 2665 Oregon Street: 1. BSM to allow an outdoor commercial entertainment use in a Heavy Industrial district (HI). 2. BSM to allow an outdoor commercial entertainment area located within 10 ft. of a residentially-zoned property, where outdoor activity areas may not be located closer than 50 ft. to a residentially-zoned property. 3. Final landscaping plan to be approved by the Department of Community Development. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Mark Lyons, Planning Services Manager DATE: May 4, 2023 RE: Approve General Development Plan and Specific Implementation Plan to Allow Outdoor Commercial Entertainment at 2665 Oregon Street BACKGROUND The applicant has requested approval of a General Development Plan and Specific Implementation Plan to allow outdoor commercial entertainment at 2665 Oregon Street. The subject site is a 0.97-acre property located on the west side of Oregon Street, south of West 25th Avenue. The site is used as Sturgeon Spirits Distillery and the surrounding area consists primarily of industrial uses to the east, south, and west, and residential uses to the north. The 2040 Comprehensive Land Use Plan recommends Industrial use for the subject site. ANALYSIS The applicant is proposing to install an outdoor patio seating area to the rear (west) of the existing building which will be utilized for additional seasonal seating for patrons of the Sturgeon Spirits tasting room. The outdoor seating area is considered “outdoor commercial entertainment” under the zoning ordinance, which is prohibited in the Heavy Industrial district (HI). Staff is supportive of a base standard modification (BSM) to allow outdoor commercial entertainment as it is compatible with the existing use of the property and should not be detrimental to neighboring properties. Although the property is zoned HI, the existing use (retail manufacturer) and site design is consistent with what would typically be seen in a mixed- use zoning district where outdoor commercial entertainment would be a permitted or conditional use. Also, the applicant has stated that they have discussed the plans with the owners of the neighboring residence to the north and they are supportive of the proposed outdoor seating area. The patio will be constructed with patio pavers and surrounded by 4’ tall decorative metal fencing on the south and west sides and 8’ solid cedar fencing to the north. Code requires outdoor commercial entertainment areas to be located a minimum of 50’ from residentially- zoned property. The applicant is requesting a BSM to allow reduced side yard (north) setback for the patio area to 10’, where code requires a 50’ side yard setback. Staff is supportive of the requested BSM as the proposed patio placement is necessary to prevent loss of parking stalls. Also, the proposed patio area will be relatively small in size and a significant distance from the City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us neighboring residential structure (approximately 115’). The applicant has noted that their normal hours are 1:00 P.M. – 8:00 P.M., so there will be no late-night outdoor activities. FISCAL IMPACT Approval of this may result in a minor increase in the assessed property value for the site. The applicant is anticipating spending approximately $20,000 on the proposed project. RECOMMENDATION The Plan Commission recommended approval of the General Development Plan and Specific Implementation Plan with findings and conditions on April 18, 2023. Please see the attached staff report and meeting minutes for more information. Respectfully Submitted, Approved: Mark Lyons Mark A. Rohloff Planning Services Manager City Manager ITEM: ZONE CHANGE FROM HEAVY INDUSTRIAL DISTRICT (HI) TO HEAVY INDUSTRIAL DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY (HI-PD) AND APPROVAL OF A GENERAL DEVELOPMENT PLAN & SPECIFIC IMPLEMENTATION PLAN FOR PROPERTY LOCATED AT 2665 OREGON STREET PLAN COMMISSION MEETING DATE: APRIL 18, 2023 GENERAL INFORMATION Owner/Applicant: Karl Loewenstein Action(s) Requested: The applicant requests a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The applicant also requests approval of General Development Plan and Specific Implementation Plan to allow outdoor commercial entertainment at 2665 Oregon Street. Applicable Ordinance Provisions: Zoning map amendment standards are found in Section 30-381 of the Zoning Ordinance. Planned Development standards are found in Section 30-387 of the Zoning Ordinance. Property Location and Background Information: The subject site is a 0.97-acre property located on the west side of Oregon St., south of W. 25th Ave. The site is used as Sturgeon Spirits Distillery and is bordered by residential uses to the north and south and the surrounding area consists primarily of industrial uses to the east, south, and west, and residential uses to the north. The 2040 Comprehensive Land Use Plan recommends Industrial use for the subject site. Subject Site Existing Land Use Zoning Commercial HI Recognized Neighborhood Organizations None ITEM V: Rezone & GDP/SIP 2665 Oregon St. 2 Adjacent Land Use and Zoning Existing Uses Zoning North Residential SR-5 South Residential HI East Industrial HI West Industrial HI Comprehensive Plan Land Use Recommendation Land Use 2040 Comprehensive Land Use Recommendation Industrial ANALYSIS Zone Change The applicant is requesting a zone change to add a Planned Development Overlay for the subject property. This request is intended to provide some flexibility to the zoning ordinance to accommodate site improvements including an outdoor seating area. The applicant has submitted plans for the outdoor seating area, which will be addressed as General Development Plan (GDP) and Specific Implementation Plan (SIP) review to follow. Staff is supportive of the proposed rezone as it will provide opportunity for enhancements to the site and will also allow for further review to mitigate potential impacts on neighboring residential properties. Use The applicant is proposing to install a 21’ X 29’ outdoor patio seating area to the rear (west) of the existing building. According to the applicant, the outdoor seating area will be utilized for additional seasonal seating for patrons of the Sturgeon Spirits tasting room. Rezone to HI-PD ITEM V: Rezone & GDP/SIP 2665 Oregon St. 3 Site plan The outdoor seating area is considered “outdoor commercial entertainment” under the zoning ordinance, which is prohibited in the Heavy Industrial district (HI). Staff is supportive of a base standard modification (BSM) to allow outdoor commercial entertainment as it is compatible with the existing use of the property and should not be detrimental to neighboring properties. Although the property is zoned HI, the existing use (retail manufacturer) and site design is consistent with what would typically be seen in a mixed-use zoning district where outdoor commercial entertainment would be a permitted or conditional use. Also, the applicant has stated that they have discussed the plans with the owners of the neighboring residence to the north and they are supportive of the proposed outdoor seating area. Site Design No changes are being proposed to the site other than the proposed patio area. The patio will be constructed of patio pavers and surrounded by 4’ tall decorative metal fencing on the south and west sides and 8’ solid cedar fencing to the north. The existing manufacturing retail use requires 18 parking spaces (1 space per 300 sq. ft. of gross floor area) and 20 spaces are provided in the existing parking lot. The proposed patio area will result in a need for two additional parking spaces, with the existing parking lot meeting that requirement. Required Provided Impervious Surface Maximum: 70% of lot 56.7% of lot Parking Minimum: 20 spaces 20 spaces ITEM V: Rezone & GDP/SIP 2665 Oregon St. 4 Minimum Provided Front Setback (east) 30 ft. Existing Side Setback (north) 50 ft. 10 ft. Side Setback (south) 20 ft. +/- 85 ft. Rear Setback (west) 25 ft. +/165 ft. Code requires outdoor commercial entertainment areas to be located a minimum of 50’ from residentially-zoned property. The applicant is requesting a BSM to allow reduced side yard (north) setback for the patio area to 10’, where code requires a 50’ side yard setback. Staff is supportive of the requested BSM as the proposed patio placement is necessary to prevent loss of parking stalls. Also, the proposed patio area will be relatively small in size and a significant distance from the neighboring residential structure (approximately 115’). The applicant has noted that their normal hours are 1:00 – 8:00, so there will be no late-night activities. Signage This request does not include any additional signage. Site Lighting No new light fixtures are being proposed for the patio area. Lighting will be provided by LED string lights. Landscaping Yard and bufferyard landscaping are required for the patio addition. ITEM V: Rezone & GDP/SIP 2665 Oregon St. 5 Points Required Points Provided Yards 6 132 Bufferyard (west) 70 (with 6’ fence and 10’ bufferyard) 528 Total 76 660 Yards Code requires 10 landscaping points per 1,000 sq. ft. of gross floor area. The provided yard landscaping points exceed this requirement for the patio area. Bufferyards A 0.6 opacity bufferyard is required along the north property line as it is abutting a Single Family Residential – 5 zoning district (SR-5). The applicant is providing a 10’ bufferyard along with 8’ tall wood fencing and 16 arborvitae trees. The provided bufferyard landscaping points significantly exceed the code requirement. This will serve to offset the BSMs for an outdoor commercial entertainment land use and reduced separation from the neighboring residential property to the north. Storm Water Management/Utilities The Department of Public Works has noted that final plans shall comply with Chapter 14 Storm water Management requirements and will be reviewed as part of the Site Plan Review process. Building Facades No changes are being proposed to the existing building facades. FINDINGS/RECOMMENDATION/CONDITIONS In its review and recommendation to the Common Council on an application for a Zoning Map amendment, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-381 (D)(2): (a) Advances the purposes of this Chapter as outlined in Section 30-03 and the applicable rules of Wisconsin Department of Administration and the Federal Emergency Management Agency. (b) Is in harmony with the Comprehensive Plan. (c) Maintains the desired overall consistency of land uses, land use intensities, and land use impacts within the pertinent zoning districts. (d) Addresses any of the following factors that are not properly addressed on the current Official Zoning Map: ITEM V: Rezone & GDP/SIP 2665 Oregon St. 6 (ii) Factors have changed (such as new data, infrastructure, market conditions, development, annexation, or other zoning changes), making the subject property more appropriate for a different zoning district. In its review and recommendation to the Common Council on an application for a Planned Development district, staff recommends the Plan Commission make the following findings based on the criteria established by Chapter 30-387 (C)(6): (a) The proposed Planned Development project is consistent with the overall purpose and intent of this Chapter. (b) The proposed Planned Development project is consistent with the City’s Comprehensive Plan and other area plans. (It is the responsibility of the City to determine such consistency.) (c) The proposed Planned Development project would maintain the desired relationships between land uses, land use densities and intensities, and land use impacts in the environs of the subject site. (d) Adequate public infrastructure is or will be available to accommodate the range of uses being proposed for the Planned Development project, including but not limited to public sewer and water and public roads. (e) The proposed Planned Development project will incorporate appropriate and adequate buffers and transitions between areas of different land uses and development densities/intensities. (g) The proposed architecture and character of the proposed Planned Development project is compatible with adjacent/nearby development. (h) The proposed Planned Development project will positively contribute to and not detract from the physical appearance and functional arrangement of development in the area. (i) The proposed Planned Development project will produce significant benefits in terms of environmental design and significant alternative approaches to addressing development performance that relate to and more than compensate for any requested exceptions/base standard modifications variation of any standard or regulation of this Chapter. Staff recommends approval of the Rezone, General Development Plan, and Specific Implementation Plan with the findings listed above and the following conditions: 1. BSM to allow an outdoor commercial entertainment use in a Heavy Industrial district (HI). 2. BSM to allow an outdoor commercial entertainment area located within 10 ft. of a residentially-zoned property, where outdoor activity areas may not be located closer than 50 ft. to a residentially-zoned property. 3. Final landscaping plan to be approved by the Department of Community Development. ITEM V: Rezone & GDP/SIP 2665 Oregon St. 7 The Plan Commission recommended approval of the Rezone, General Development Plan, and Specific Implementation Plan with findings and conditions on April 18, 2023. The following is their discussion on the item. Site Inspections Report: Ms. Propp reported visiting the site. Staff report accepted as part of the record. The applicant requests a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The applicant also requests approval of General Development Plan and Specific Implementation Plan to allow outdoor commercial entertainment at 2665 Oregon Street. Mr. Slusarek presented the items and reviewed the sites and surrounding area as well as the land use and zoning classifications in this area. The applicant is requesting a zone change to add a Planned Development Overlay for the subject property. This request is intended to provide some flexibility to the zoning ordinance to accommodate site improvements including an outdoor seating area. The applicant has submitted plans for the outdoor seating area, which will be addressed as General Development Plan (GDP) and Specific Implementation Plan (SIP) review to follow. Staff is supportive of the proposed rezone as it will provide opportunity for enhancements to the site and will also allow for further review to mitigate potential impacts on neighboring residential properties. The applicant is proposing to install a 21’ X 29’ outdoor patio seating area to the rear (west) of the existing building. According to the applicant, the outdoor seating area will be utilized for additional seasonal seating for patrons of the Sturgeon Spirits tasting room. Staff recommends approval with the findings and conditions as listed in the staff report. Mr. Perry opened up technical questions to staff. Mr. Mitchell asked if the city has any accessibility requirements for when something like this happens. Mr. Lyons said that he will check with inspections on their ADA requirements. Ms. Scheuermann asked if there is any proof required of applicants reaching out to neighbors about their proposed projects. Mr. Lyons said that notices get sent to neighbors and hopefully if they have questions. Mr. Lyons then said that a few years ago the code was updated to include manufacturing retail be allowed. Some of these other items like brewpubs and distilleries of this nature make sense to have a commercial outdoor space. At a future workshop, this is something that can be discussed to see if it should be addressed further in the code. As the code requires that 50-foot setback from ITEM V: Rezone & GDP/SIP 2665 Oregon St. 8 residential, we always want to make sure we look at those through this process or another process each time to make sure it’s appropriate and if they are offsetting if it does go closer. Mr. Perry asked for any public comments and asked if the applicant wanted to make any statements. Karl Loewenstein, 50 Lake St; said that part of the reason why this patio is located where it is, is because of the angled north property line and it gets close to the building. There was a lot of time spent trying to figure out what to do with the north side since we can’t actually fit a driveway. It used to be a circle driveway before this. A bunch of asphalt was taken out and was replaced with green space. He said that he did talk with the neighbor that had a concern about the trees disturbing her husband’s ability to mow, but she was happy to hear that an 8-foot fence will be installed since she does have a pool and people could it from the tasting room. In addition to that, a garage door will be added to the back and will enhance the property. Mr. Perry closed public comments and asked if the applicant wanted to make any closing statements. There were no closing statements from the applicant. Ms. Propp asked if there were any setback issues with the property to the south. Mr. Slusarek said that the property to the south is actually zoned Heavy Industrial so the setback doesn’t apply to that property. Ms. Propp asked if there was any reaction from those neighbors. Mr. Loewenstein said he talked to them but there was no concern. Ms. Propp asked if there would be any outdoor music on the site. Mr. Loewenstein said that he thinks he would have to come back to Plan Commission to do that, but he isn’t sure. He said the property does extend all the way to the train tracks so if he wanted to have an event it would probably be towards the back of the property. Mr. Lyons said if Mr. Loewenstein was going to have a special event, the City of Oshkosh just passed an ordinance related to beer gardens and other related events that are based on things like occupancy, amplified or non-amplified music, and tents that would have to go through any required permits for that. Mr. Mitchell asked if the patio is going to be ADA accessible. Mr. Loewenstein said that most of the patio is on flat ground and that there is a wheelchair ramp. Motion by Davey to adopt the findings and recommendation as stated in the staff report. ITEM V: Rezone & GDP/SIP 2665 Oregon St. 9 Seconded by Mitchell. Mr. Perry asked if there was any discussion on the motion. Motion carried 7-0. ite Inspections Report: Ms. Propp reported visiting the site. Staff report accepted as part of the record. The applicant requests a zone change from the existing Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD). The applicant also requests approval of General Development Plan and Specific Implementation Plan to allow outdoor commercial entertainment at 2665 Oregon Street. Mr. Slusarek presented the items and reviewed the sites and surrounding area as well as the land use and zoning classifications in this area. The applicant is requesting a zone change to add a Planned Development Overlay for the subject property. This request is intended to provide some flexibility to the zoning ordinance to accommodate site improvements including an outdoor seating area. The applicant has submitted plans for the outdoor seating area, which will be addressed as General Development Plan (GDP) and Specific Implementation Plan (SIP) review to follow. Staff is supportive of the proposed rezone as it will provide opportunity for enhancements to the site and will also allow for further review to mitigate potential impacts on neighboring residential properties. The applicant is proposing to install a 21’ X 29’ outdoor patio seating area to the rear (west) of the existing building. According to the applicant, the outdoor seating area will be utilized for additional seasonal seating for patrons of the Sturgeon Spirits tasting room. Staff recommends approval with the findings and conditions as listed in the staff report. Mr. Perry opened up technical questions to staff. Mr. Mitchell asked if the city has any accessibility requirements for when something like this happens. Mr. Lyons said that he will check with inspections on their ADA requirements. Ms. Scheuermann asked if there is any proof required of applicants reaching out to neighbors about their proposed projects. Mr. Lyons said that notices get sent to neighbors and hopefully if they have questions. Mr. Lyons then said that a few years ago the code was updated to include manufacturing retail be allowed. Some of these other items like brewpubs and distilleries of this nature make sense to ITEM V: Rezone & GDP/SIP 2665 Oregon St. 10 have a commercial outdoor space. At a future workshop, this is something that can be discussed to see if it should be addressed further in the code. As the code requires that 50-foot setback from residential, we always want to make sure we look at those through this process or another process each time to make sure it’s appropriate and if they are offsetting if it does go closer. Mr. Perry asked for any public comments and asked if the applicant wanted to make any statements. Karl Loewenstein, 50 Lake St; said that part of the reason why this patio is located where it is, is because of the angled north property line and it gets close to the building. There was a lot of time spent trying to figure out what to do with the north side since we can’t actually fit a driveway. It used to be a circle driveway before this. A bunch of asphalt was taken out and was replaced with green space. He said that he did talk with the neighbor that had a concern about the trees disturbing her husband’s ability to mow, but she was happy to hear that an 8-foot fence will be installed since she does have a pool and people could it from the tasting room. In addition to that, a garage door will be added to the back and will enhance the property. Mr. Perry closed public comments and asked if the applicant wanted to make any closing statements. There were no closing statements from the applicant. Ms. Propp asked if there were any setback issues with the property to the south. Mr. Slusarek said that the property to the south is actually zoned Heavy Industrial so the setback doesn’t apply to that property. Ms. Propp asked if there was any reaction from those neighbors. Mr. Loewenstein said he talked to them but there was no concern. Ms. Propp asked if there would be any outdoor music on the site. Mr. Loewenstein said that he thinks he would have to come back to Plan Commission to do that, but he isn’t sure. He said the property does extend all the way to the train tracks so if he wanted to have an event it would probably be towards the back of the property. Mr. Lyons said if Mr. Loewenstein was going to have a special event, the City of Oshkosh just passed an ordinance related to beer gardens and other related events that are based on things like occupancy, amplified or non-amplified music, and tents that would have to go through any required permits for that. Mr. Mitchell asked if the patio is going to be ADA accessible. Mr. Loewenstein said that most of the patio is on flat ground and that there is a wheelchair ramp. ITEM V: Rezone & GDP/SIP 2665 Oregon St. 11 Motion by Davey to adopt the findings and recommendation as stated in the staff report. Seconded by Mitchell. Mr. Perry asked if there was any discussion on the motion. Motion carried 7-0. Sign_______ Staff ________ Date Rec’d ________ City of Oshkosh Application Zoning Map Amendment (Rezoning) **PLEASE TYPE OR PRINT USING BLACK INK** APPLICANT INFORMATION Petitioner: _________________________________________________________________________________ Date: ____________ Petitioner’s Address: ________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Status of Petitioner (Please Check): Owner Representative Tenant Prospective Buyer Petitioner’s Signature (required): _______________________________________________________________ Date: ____________ OWNER INFORMATION Owner(s): __________________________________________________________________________________ Date: ____________ Owner(s) Address: __________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Ownership Status (Please Check): Individual Trust Partnership Corporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions or other administrative reasons. Property Owner’s Signature: ___________________________________________________________________ Date: ____________ ZONING AND DEVELOPMENT INFORMATION Address/Location of Rezoning Request: _________________________________________________________________________ Tax Parcel Number(s): _________________________________________________________________________________________ Rezone property from: ___________________________________________ to ___________________________________________ Purpose for Rezoning:__________________________________________________________________________________________ ____________________________________________________________________________________________________________ Describe existing property development and land use: ________________________________________________________________ ____________________________________________________________________________________________________________ Describe proposed development and/or proposed land use: ____________________________________________________________ ____________________________________________________________________________________________________________ Proposed time schedule for development and/or use of the property: ________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________ Zoning Adjacent to the Site: North: _________________________________________________________________________ South: _________________________________________________________________________ East: _________________________________________________________________________ West: _________________________________________________________________________ SUBMIT TO: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, Wisconsin 54903-1130 PHONE: (920) 236-5059 HI HI-PD Karl Loewenstein March 20, 2023 Oshkosh WI 54902 karl@sturgeonspirits.com Iceshack Properties LLC March 20, 2023 Oshkosh WI 54902 920 267-5192 iceshackproperties@gmail.com SR-5 HI HI HI 1413950000 516 Algoma Blvd. #306 2663 Oregon Street 920 774-7487 2665 Oregon St. Construction and use would begin this summer and be used from approximately April until October each year. March 20, 2023 March 20, 2023 Add fencing and outdoor seating area. Sturgeon Spirits Distillery. Production and sales of distilled spirits and cocktails. Proposed patio area is currently seeded for grass. Asphalt was removed from the area as part of initial construction. Add outdoor patio and seating area. This would be outdoor commercial entertainment. 2 SUBMITTAL REQUIREMENTS – Must accompany the application to be complete. (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy) Map of the immediate area showing property involved. Area to be rezoned must be outlined in color A site plan drawn to readable scale showing present status of property and proposed development Street address, adjacent streets, intersections and any other information or landmarks to help identify the property Location of existing uses, structures, fences and signs and location of proposed uses, structures, fences and signs A narrative statement explaining the zone change and discussion of the project Application fees are due at time of submittal. Make check payable to City of Oshkosh. Please refer to the fee schedule for appropriate fee. FEE IS NON-REFUNDABLE SUMMARY OF PROCESS The City of Oshkosh Plan Commission and Common Council act on all amendments to the Official Zoning Map. The petitioner or owner should be present at both the Plan Commission and Common Council meetings to discuss and answer questions regarding the request. The application package is reviewed by Planning Services staff to determine conformance with adopted city plans, zoning requirements and development standards. A staff recommendation is prepared for consideration by the Plan Commission and Common Council. The petitioner will be provided with a copy of the staff report and meeting notice several days prior to the Plan Commission meeting. The staff report and meeting notice will also be available on the City’s website. No notice is sent to the petitioner or owner regarding the Common Council’s consideration of the request. Petitioners and owners are encouraged to contact Planning Services staff to find out when the request will be sent to the Common Council for review. Neighborhood opinion is an important factor in the decision-making process. If the proposed development is expected to have significant impact on other properties, the petitioner may be required to conduct a neighborhood meeting to solicit public input prior to action by the Plan Commission and City Council. Planning Services staff is available to offer assistance in compiling a mailing list for the neighborhood meeting. If deemed appropriate, notification by mail informing the property owners within 100 feet of the subject property of the proposal may substitute for the public meeting. Please note that a meeting notice will be mailed to all abutting property owners regarding your request. Within 90 days of filing a complete application, Plan Commission shall hold a public hearing to consider the request. Within 60 days of the public hearing, the Plan Commission may make a written report to the Common Council with recommendations regarding the proposal. The Plan Commission’s report is advisory only. The Common Council will make the final decision regarding all zone change requests. The Plan Commission may lay over requests to subsequent meetings if incomplete information is provided or additional questions or concerns are raised at the meeting. After the Plan Commission makes its recommendation, the request will be forwarded to the Common Council for consideration. This generally occurs three weeks after the Plan Commission meeting depending on the date the Council meeting is scheduled (the Council meets on the 2 nd and 4th Tuesday of every month) and on the availability of a legal description for the zone change. Wisconsin State Statutes require a zone change to be published as Class II notice in the local newspaper, the City takes care of this publication requirement prior to the Council meeting. The Common Council may approve the Official Zoning Map amendment as originally proposed, may approve the proposed amendment with modifications, or may deny approval of the proposed amendment. If the Official Zoning Map amendment is approved, the Ordinance is published in the newspaper on the following Saturday and will be effective on Sunday. City administrative offices are notified of the effective date of the Ordinance and will make changes to the Official Zoning Map accordingly. For more information please visit the City’s website at www.ci.oshkosh.wi.us/Community_Development/Planning.htm Sign_______ Staff ________ Date Rec’d ________ City of Oshkosh Planned Development Application For General Development Plan or Specific Implementation Plan **PLEASE TYPE OR PRINT USING BLACK INK** APPLICANT INFORMATION Petitioner: _________________________________________________________________________________ Date: ____________ Petitioner’s Address: ________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Status of Petitioner (Please Check): Owner Representative Tenant Prospective Buyer Petitioner’s Signature (required): _______________________________________________________________ Date: ____________ OWNER INFORMATION Owner(s): __________________________________________________________________________________ Date: ____________ Owner(s) Address: __________________________________________ City: ______________________ State: _____ Zip: ________ Telephone #: ( ) _________________ Email: _______________________ Contact preference: Phone Email Ownership Status (Please Check): Individual Trust Partnership Corporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions or other administrative reasons. Property Owner’s Signature: ___________________________________________________________________ Date: ____________ TYPE OF REQUEST: General Development Plan (GDP)General Development Plan (GDP) Amendment Specific Implementation Plan (SIP)Specific Implementation Plan (SIP) Amendment SITE INFORMATION Address/Location of Proposed Project: __________________________________________________________________________ Proposed Project Type: ________________________________________________________________________________________ Estimated Cost: _______________________________________________________________________________________________ Current Use of Property: ________________________________________________________________Zoning: ________________ Land Uses Surrounding Your Site: North: _________________________________________________________________________ South: _________________________________________________________________________ East: _________________________________________________________________________ West: _________________________________________________________________________ It is recommended that the applicant meet with Planning Services staff prior to submittal to discuss the proposal. Application fees are due at time of submittal. Make check payable to City of Oshkosh. Please refer to the fee schedule for appropriate fee. FEE IS NON-REFUNDABLE For more information please visit the City’s website at www.ci.oshkosh.wi.us/Community_Development/Planning.htm SUBMIT TO: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, WI 54901 PHONE: (920) 236-5059 March 20, 2023 Oshkosh2663 Oregon St.WI 54902 920 267-5192 March 20, 2023 2665 Oregon St.Oshkosh WI 54902 920 774-7487 Karl Loewenstein Iceshack Properties LLC 2663 Oregon St. iceshackproperties@gmail.com karl@sturgeonspirits.com March 20, 2023 March 20, 2023 Patio -- Outdoor Entertainment $20000 distillery and tasting room SR-5 HI HI HI HI 2 SUBMITTAL REQUIREMENTS – Must accompany the application to be complete. (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy) The following information must be provided in order for the application to be considered complete and able to be scheduled for Plan Commission Review. Please use the checklist below to determine the required information to be submitted at the time of application. If all information below cannot be provided at the time of application, please request a waiver in writing to the Division’s Director or designee. A General Development Plan (GDP) submittal, per Section 30-387(C)(4), shall include the following items (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy): General location map of the subject site depicting: All lands for which the Planned Development is proposed and other lands within 100 feet of the boundaries of the subject property. Current zoning of the subject site and abutting properties, and the jurisdiction(s) that maintains that control. A graphic scale and north arrow. Generalized site plan showing the pattern or proposed land uses, including: General size, shape, and arrangement of lots and specific use areas. Basic street pattern and pattern of internal drives. General site grading plan showing preliminary road grades. Basic storm drainage pattern, including proposed on-site stormwater detention. General location of recreational and open space areas, including designation of any such areas to be classified as common open space. Statistical data, including: Minimum lot sizes in the development. Approximate areas of all lots. Density/intensity of various parts of the development. Building coverage. Landscaping surface area ratio of all land uses. Expected staging. Conceptual landscaping plan. General signage plan. General outline of property owners association, covenants, easements, and deed restrictions. A written description of the proposed Planned Development, including: General project themes and images. The general mix of dwelling unit types and/or land uses. Approximate residential densities and nonresidential intensities. General treatment of natural features. General relationship to nearby properties and public streets. General relationship of the project to the Comprehensive Plan or other area plans. Proposed exceptions from the requirements of the Zoning Ordinance. Traffic Impact Analysis (TIA), if deemed necessary by the Director of Planning Services, or designee. A Specific Implementation Plan (SIP) submittal, per Section 30-387(C)(5), shall include the following items. Note that the area included in an SIP may be only a portion of the area included in a previously approved GDP (Submit only digital files. Please note at the discretion of Community Development staff may request a hard copy): An existing conditions map of the subject site depicting the following: All lands for which the Planned Development is proposed and other lands within 100 feet of the boundaries of the subject site. Current zoning of the subject property and all abutting properties, and the jurisdiction(s) that maintains that control. Existing utilities and recorded easements. All lot dimensions of the subject site. A graphic scale and a north arrow. An SIP map of the proposed site showing at least the following: Lot layout and the arrangements of buildings. Public and private roads, driveways, walkways, and parking facilities. Specific treatment and location of recreational and open space areas, including designation of any such areas to be classified as common open space. 3 Proposed grading plan. Specific landscaping plan for the subject site, specifying the location, species, and installation size of plantings. The landscaping plans shall include a table summarizing all proposed species. Architectural plans for any nonresidential buildings, multi-family structures, or building clusters, other than conventional single-family or two-family homes on individual lots, in sufficient detail to indicate the floor area, bulk, and visual character of such buildings. Engineering plans for all water and sewer systems, stormwater systems, roads, parking areas, an d walkways. Signage plan for the project, including all project identification signs, concepts for public fixtures and signs, and group development signage themes that may or may not vary from City standards or common practices. Specific written description of the proposed SIP including: Specific project themes and images. Specific mix of dwelling unit types and/or land uses. Specific residential densities and nonresidential intensities as described by dwelling units per acre, and landscaping surface area ratio and/or other appropriate measures of density and intensity. Specific treatment of natural features, including parkland. Specific relationship to nearby properties and public streets. Statistical data on minimum lot sizes in the development, the precise areas of all development lots and pads; density/intensity of various parts of the development; building coverage, and landscaping surface area ratio of all land uses; proposed staging; and any other plans required by Plan Commission. A statement of rationale as to why PD zoning is proposed. This statement shall list the standard zoning requirements that, in the applicant’s opinion, would inhibit the development project and the opportunities for community betterment that are available through the proposed PD project. A complete list of zoning standards that would not be met by the proposed SIP and the location(s) in which such exceptions/base standard modifications would occur. Phasing schedule, if more than one development phase is intended. Agreements, bylaws, covenants, and other documents relative to the operational regulations of the development and particularly providing for the permanent preservation and maintenance of common open areas and amenities. A written description that demonstrates how the SIP is consistent with the approved GDP and any and all differences between the requirements of the approved GDP and the proposed SIP. I hereby certify that to the best of my knowledge all required application materials are included with this application. I am aware that failure to submit the required completed application materials may result in denial or delay of the application request. Applicant’s Signature (required): _________________________________ Date: _____________________ March 20, 2023 STREET ADDRESS: 2663 Oregon Street Oshkosh, Wisconsin 54902 PHONE: 920-SPIRITS EMAIL: info@sturgeonspirits.com WEB: www.sturgeonspirits.com We would like to create a patio seating area on the west side of our building at 2663/5 Oregon Street in order to provide additional seasonal seating for the patrons of our tasting room. We plan to add an outdoor serving/bar counter on the south edge of the patio area. We would like to request a base standard modification (BSM) so that we can place this patio approximately 15 feet from the property line. We will also install an 8-ft cedar privacy fence along the northside of our property to screen both the indoor and outdoor space from the residence on that side of the property. We would like to request that this fence be 5 feet from the property line to provide landscaping on both sides. There is only 16 feet maximum between the property line and the building. The property line gets closer to the building, down to 11 feet at the northwest corner of the existing walkway. The patio will be made from pavers and be surrounded by on the west and south sides by a low (4 ft) fence. There will be openings to allow access to the parking lot and the larger yard. Lighting will be provided by LED string lights from the outlets on the building. We have installed a glass garage door on the west side of the property which will give access to that patio. Our normal hours are 1-8, so that there will not be any late-night activities. This patio and the fence will not cause any undue hardship for the neighbors. We have discussed the location of both the patio and fence with the property owners to the north and they have agreed to allow us to put the fence closer to the property line than code requires. We are also extending it farther than we need to, so their swimming pool will not be visible from either the patio or the tasting room. This will be good for both of us. This project will benefit the business and the community while improving the quality of life for our neighbors. Please let us know if you have any questions or need additional modifications. EX I S T I N G A S P H A L T PA R K I N G 19 P A R K I N G S T A L L S 1 A D A S T A L L A D J A C E N T T O A C C E S S I B L E M E A N S O F E G R E S S 9 M O T O R C Y C L E S T A L L S OREGON STREET EG R E S S D O O R 5’ W A L K F O R B U I L D I N G EN T R A N C E A N D E X I S T I N G PU R P O S E S T O P A R K I N G 20 ′ 5′ 5′ 9′ 6½′ 21 ′ 30 ′ 34 ′ 28 ′ 5′ 5′ 5′ 5′ P R O P E R T Y L I N E PR O P E R T Y L I N E 29 ′ 24 ′ 16 ′ N8 6 º — 1 5 ’ — 2 5 ” E 35 8 . 2 0 ’ N8 1 º — 3 1 ’ — 0 7 ” E 40 7 . 9 1 ’ Ar b o r V i t a e Ho s t a ST U R G E O N S P I R I T S 26 6 3 O r e g o n S t r e e t Os h k o s h W i s c o n s i n Ka r l L o e w e n s t e i n Ma r c h 2 0 2 3 Re q u e s t f o r Z o n e C h a n g e H I t o H I - P D Ou t d o o r C o m m e r c i a l E n t e r t a i n m e n t • F e n c e l i n e a n d O u t d o o r S e a t i n g A r e a REZONE/GDP/SIP 2665 OREGON ST PC: 4/18/2023 H & M COMMERCIAL LLC N69W25986 BRIGHTON DR SUSSEX, WI 53089 2ND GARAGE STORAGE LLC 736 KENNEDY AVE OMRO, WI 54963 DARRELL/STEVEN THOMA 5254 SAMERS BAY RD OMRO, WI 54963 OSHKOSH CORPORATION PO BOX 2566 OSHKOSH, WI 54903 WISCONSIN CENTRAL LTD 17641 S ASHLAND AVE HOMEWOOD, IL 60430 CHRISTOPHER L LAYLAND 2607 OREGON ST OSHKOSH, WI 54902 EUGENE H/VERNA J MILLER LIVING TRUST 2573 OREGON ST OSHKOSH, WI 54902 HYDRITE CHEMICAL COMPANY 191 W 28TH AVE OSHKOSH, WI 54902 ICESHACK PROPERTIES LLC 50 LAKE ST OSHKOSH, WI 54901 HUGHES ST OREGON ST C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 3/23/2023 1 in = 120 ft 1 in = 0.02 mi¯2665 OREGON ST City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer RED TAIL WAY RED TAIL WAY CCII MM AA RRRROONN CC TT AA VV II AA TT II OO NN RR DD AAVVIIAATTIIOONNCCTT EEAA SS TT PPEE RRIIMMEETT E E R R R R D D W 2 8 T H A V W 23RD AV NEBR ASKA ST D O T Y S T D O T Y S T W 29TH AV W 22ND AV W 23RD AV MO N T A N A S T MINNESOTA ST W 25TH AV BRADLEY ST W 24TH AV S M A I N S T HUGHES ST OREGON ST Os h k o s h Os h k o s h Ci t y Ci t y Li m i t Li m i t O s h k o s h O s h k o s h C i t y C i t y L i m i t L i m i t DR-6HI HI-PD I I I I MR-12 SR-5SR-5 SR-5-LRO SR-9UI UMUUMU UMU UMU C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 3/23/2023 1 in = 500 ft 1 in = 0.09 mi¯2665 OREGON ST City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer OREGON ST C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs Prepared by: City of Oshkosh, WI Printing Date: 3/23/2023 1 in = 100 ft 1 in = 0.02 mi¯2665 OREGON ST City of Oshkosh maps and data are intended to be used for general identification purposes only, and the City of Oshkoshassumes no liability for the accuracy of the information. Those using the information are responsible for verifying accuracy. Forfull disclaimer please go to www.ci.oshkosh.wi.us/GISdisclaimer MAY 9, 2023 23-235 RESOLUTION (CARRIED 7 – 0 LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE BOARD, COMMISSION, AND COMMITTEE SUBCOMMITTEE RECOMMENDATIONS INITIATED BY: CITY BOARD, COMMISSION, AND COMMITTEE, REVIEW SUBCOMMITTEE WHEREAS, the Oshkosh Common Council had previously formed a subcommittee of the Common Council to evaluate City Boards, Commissions, and Committees (BCCs) in order to address issues involving reduced citizen member applications; an increase in citizen member turnover; as well as cancelled meetings due to lack of quorums since 2020; and WHEREAS, the Council Subcommittee met with Staff Liaisons and Board Chairs during the months of February, March, and April of 2023 to examine the operations of optional BCCs in greater detail in order to gain additional insights that could be used as a basis for potential recommendations to address the aforementioned issues; and WHEREAS, the Council Subcommittee developed a report dated April 25, 2023 detailing their findings and recommendations to address the aforementioned issues. NOW, THEREFORE, BE IT RESOLVED that the Oshkosh Common Council hereby adopts the Review of City of Oshkosh Boards, Commissions, and Committees Report and Recommendations dated April 25, 2023 in substantially the same form as attached hereto, any changes in the final published document to be approved by the City Manager. BE IT FURTHER RESOLVED that the Oshkosh Common Council directs the City Manager to implement the recommendations identified in the Review of City of Oshkosh Boards, Commissions, and Committees Report and Recommendations dated April 25, 2023 in order to meet the goals established by the Common Council through the Boards, Commissions, and Committee review process. A Review of City of Oshkosh Boards, Commissions, and Committees Report and Recommendations Conducted by Council Members Lynnsey Erickson and Bill Miller Compiled by John Fitzpatrick Assistant City Manager April 25, 2023 1 INTRODUCTION The city currently has twenty-four (24) boards, commissions, and committees. In response to expanded city board, commission, and committee creation over time; reduced citizen member applications; an increase in citizen member turnover; as well as an increase in cancelled meetings due to lack of quorums since 2020; the Oshkosh Common Council formed a subcommittee in Spring of 2023 comprised of Council Members Lynnsey Erickson and Bill Miller to evaluate these issues and recommend actions to the Council to improve these trends. REQUIRED BOARDS, COMMISSIONS, and COMMITTEES (BCCs) Eleven (11) city BCCs are required by state statute or are necessary because the City Council has taken an action that requires the creation of a board, (e.g., creation of a BID, maintaining a public library, adopting a redevelopment plan). The required boards and commissions are as follows: • Business Improvement District (BID) • Board of Public Works (BOPW) • Board of Zoning Appeals (BOA) • Board of Review (BOR) • Extraterritorial Zoning Committee (ETZ) • Housing Authority • Landmarks Commission • Library Board • Plan Commission • Police And Fire Commission (PFC) • Redevelopment Authority (RDA) Because of the complexity of running a city of this size, as well as the parameters required as a result of state statutes, the subcommittee chose to not focus their attention on required BCCs as part of this review. Instead, they determined that it would be most productive to direct their energy toward local option boards, commissions, and committees that have been established over time by the city. 2 LOCAL OPTION BOARDS, COMMISSIONS, AND COMMITTEES The city currently has thirteen (13) optional BCCs. These 13 BCCs are not required by state law but have been established by local option for various purposes over time, and may be amended, consolidated, or eliminated at the Council's discretion. These boards are as follows: • Arts & Beautification Committee • Bike And Pedestrian Committee • Committee On Aging • Diversity, Equity & Inclusion Committee • Equal Opportunity Housing Commission • Long-Range Finance Committee • Museum Board • Traffic & Parking Advisory Board • Parks Advisory Board • Rental Housing Committee • Storm Water Utility Appeals Board • Sustainability Advisory Board • Transit Advisory Board The Oshkosh Opera House Foundation and the Convention and Visitors Bureau Board are not facilitated by the city. As a result, city participation is discretionary and also based upon the requests of these independent boards. ANALYSIS In addition to the previously described research conducted by staff that illustrated difficulty with populating BCCs, the subcommittee thought it would be appropriate to examine the operations of the optional BCCs in greater detail in order to gain additional insights that could be used as a basis for potential recommendations. With these thoughts in mind, the subcommittee met with both the Staff Liaisons and Board Chairs of each of the optional BCCs during the months of February, March, and April. Questions posed to these groups included: • How efficient / effective has the BCC been in meeting the parameters of their charge as identified by Council? 3 • What has worked well and what hasn’t in regard to their activity? • Is this BCC still necessary and / or would it be beneficial to consider elimination and / or consolidation with another BCC, and if so which one(s)? • Assuming this BCC is still necessary / beneficial what ideas do you have to improve its effectiveness? • Is the size of your BCC conducive to achieving its goals? • What other information would you like to share with us about this project? EMERGING THEMES After conducting this research, in addition to universal appreciation for this project from those surveyed, several emerging themes became apparent to the subcommittee. These themes are as follows: • Several optional BCCs are no longer meeting the parameters of their charge and should be eliminated • Several optional BCCs are meeting the parameters of their charge but could be more efficient / effective if consolidated with an existing optional BCC • Several optional BCCs are meeting the parameters of their charge and would not be more efficient / effective if consolidated with an existing optional BCC Optional BCCs grouped according to these themes are as follows: • Optional BCCs no longer meeting the parameters of their charge and should be eliminated Committee on Aging (COA) – Based on the discussions conducted by the subcommittee, the COA’s focus has become more educational for the community than advisory over time. Dialog further indicated that members could best serve seniors by working directly with diverse resource agencies and non-profits in addition to the Seniors Center to promote resources in the community. 4 Staff may consider opportunities to continue the education this committee provided through other means, such as Oshkosh Media. With this in mind, the subcommittee recommends that the committee be eliminated. Rental Housing Advisory Board (RHAB) – Based on the discussions conducted by the subcommittee, the RHAB has not been able to fulfill its original purpose since changes to state law prevented rental registration and inspection program implementation. With this in mind, the subcommittee recommends that the committee be eliminated. Stormwater Utility Appeals Board (SWUAB) - Based on the discussions conducted by the subcommittee, this group has evolved to primarily discuss appeals. The appeals can be more expeditiously managed through the Board of Public Works (BOPW). With this in mind, the subcommittee recommends that the committee be eliminated. • Optional BCCs meeting the parameters of their charge but could be more efficient / effective if consolidated with an existing optional BCC Bicycle & Pedestrian Advisory Committee (BPAC), Traffic & Parking Advisory Board (TPAB), and Transit Advisory Board (TAB) - Based on the discussions conducted by the subcommittee, these groups still meet their charge, but are fragmented. This fragmentation creates infrequent meetings, duplicative discussions and confusion among citizens in regard to where they should seek assistance. With this in mind, the subcommittee recommends that these committees be consolidated into one group and renamed the Transportation Committee (TC). Public Museum Board (PMB) and Public Arts & Beautification Committee (PABC) - Based on the discussions conducted by the subcommittee, these groups still meet their charge. However, the committee feels that both groups and the citizenry would benefit by their combined focus. With this in mind, the subcommittee recommends that these committees be consolidated into one group and renamed the Public Museum and Arts Board (PMAB). 5 • BCCs meeting the parameters of their charge and would not be more efficient / effective if consolidated with an existing optional BCC Diversity Equity and Inclusion Committee (DEIC) Equal Opportunity Housing Commission Long-Range Finance Committee Parks Advisory Board Sustainability Advisory Board With this in mind, the subcommittee recommends that these committees not be eliminated or consolidated. These recommendations, if adopted, would reduce the current twenty-four (24) total city boards, commissions, and committees to eighteen (18) by reducing the current thirteen (13) optional city boards, commissions, and committees to seven (7). LIAISONS TO BOARDS, COMMISSIONS, AND COMMITTEES Council representation on BCCs is not required by statute. Current Council Liaison assignments are the result of local ordinances passed by Council. Staff assignments to BCCs are the responsibility of the City Manager. In consideration of the subcommittees work, in consultation with staff regarding best resource matches, as well as his continuous assessment of workload balance, the City Manager’s staff assignments to the groups under consideration for consolidation have already been made. GROUP SIZE Because groups were developed over time, no uniform size for the each of the optional BCC has been established. Boards currently range from as many as nine citizen members to as few as five. The larger the group the larger the quorum required to hold the meeting and correspondingly make decisions. With this in mind, unless the Council determines that there are special circumstances involving interest in or the unique purpose of the BCC, the subcommittee recommends that a standard size of five (5) members with two (2) alternates be established for all optional BCCs. 6 FUTURE ACTIONS Since optional BCCs have been created over time in a linear fashion, and as such could not have been considered comprehensively in order to maximize efficiency and effectiveness for Council decision making and citizen experience, the subcommittee further recommends these future actions: Consider whether new BCCs should be temporary or ongoing optional BCCs Establish a five (5) year review of BCCs to determine if optional BCCs are no longer meeting the parameters of their charge and should be eliminated; If optional BCCs are meeting the parameters of their charge but could be more efficient / effective if consolidated with an existing optional BCC; And BCCs that are meeting the parameters of their charge and would not be more efficient / effective if consolidated with an existing optional BCC. SUMMARY, RECOMMENDATIONS, & CONCLUSION In summary, this subcommittee was charged with the task of evaluating the existing city boards, commissions, and committees in order to recommend actions to address city board, commission, and committee expansion over time; reduced citizen member applications; an increase in citizen member turnover; as well as an increase in cancelled meetings due to lack of quorums since 2020. In response to this charge, the subcommittee respectfully recommends the following actions be taken by Council to address these issues: • Eliminate the Committee on Aging, Rental Housing Advisory Board, and Stormwater Utility Appeals Board. • Consolidate the Bicycle & Pedestrian Advisory Committee, Traffic & Parking Advisory Board, and Transit Advisory Board into one group, renamed the Transportation Committee. Achieve standardized member limits through interest inquiry and attrition. • Consolidate the Public Museum Board and Public Arts & Beautification Committee into one group, renamed the Public Museum and Arts Board. Achieve standardized member limits through interest inquiry and attrition. 7 • Establish a standard size of five (5) members with two alternates for all optional boards, commissions and committees. Achieve standardized member limits through interest inquiry and attrition. • When establishing new boards, commissions and committees, carefully consider whether the group should be temporary or ongoing optional boards, commissions and committees. • Establish a five (5) year review of optional boards, commissions and committees to determine if optional boards, commissions and committees are no longer meeting the parameters of their charge and should be eliminated; if optional boards, commissions and committees are meeting the parameters of their charge but could be more efficient / effective if consolidated with an existing optional boards, commissions and committees; and optional boards, commissions and committees that are meeting the parameters of their charge and would not be more efficient / effective if consolidated with existing optional boards, commissions and committees. This review is not intended to diminish the work or value of citizen boards and commissions, but rather respect their purpose. Correspondingly, it is our hope that the options outlined for consideration in this report will provide the proper structures necessary to efficiently, effectively, and comprehensively consider the issues that impact our community now and into the future. TO: Honorable Mayor and Members of the Common Council FROM: Mark A. Rohloff, City Manager DATE: October 28, 2022 RE: Options to Reduce/Eliminate Special Assessments BACKGROUND For nearly 10 years, the Council has discussed the costs of special assessments on property owners (primarily residential properties) and has sought alternatives to them. During that time, special assessment rates for street improvements have nearly doubled (see attached chart and graph). For example, the rate for a 32 foot wide residential street has increased from $64.60/ft. in 2014 to $124.00/ft. in 2023. As residential lot sizes have grown, individual special assessment have increased at a greater rate, since streets are assessed on a front foot basis. One of the 2023 City Manager goals established by Council was: “Work to address inequities in special assessments by providing the Common Council options, with cost estimates and legal feedback.” This goal was established due to the legal and/or political uncertainty of implementing a proposed Transportation Utility Fee to replace special assessments. In recent months, the Village of Pewaukee prevailed on a challenge to its Transportation Utility Fee (TUF) by Wisconsin Manufacturers and Commerce (WMC). The TUF that staff had been studying was modeled after the Pewaukee TUF, so this decision was viewed favorably in local government circles because multiple challenges made by WMC were rejected by the courts. At the same time, because the Pewaukee decision is only a Circuit Court decision, it could certainly be challenged up to the Supreme Court and may take a good deal of time to conclude. Furthermore, even if Pewaukee were to prevail, it could result in the legislature intervening and placing restrictions on local governments seeking to take advantage of a judicial decision. Council recognized this possibility, and asked that staff and I review other options that did not involve the creation of a Transportation Fee. ANALYSIS Staff has identified five (5) options that do not involve a new fee. The options are summarized on the attached sheet, and listed as follows: 1. Have G.O. debt assume cost to eliminate special assessments. 2. Place cap on residential special assessments. 3. Have City assume “floor” of special assessments. 4. Redivide residential share of special assessments to have City assume larger share. 5. Eliminate one or both sidewalk programs (sidewalk rehabilitation and ordered in sidewalk). Most of the above options are intended to provide relief to residential property owners. Staff has concerns about options that would provide greater relief to non-taxable properties, since only taxable properties would assume the costs of any options that are funded by property taxes. The advantage of the Transportation Fee was that both taxable and non -taxable properties would be subject to the fee, and both properties would benefit from the special assessment relief. These 5 options would provide relief to non-taxable properties, while eliminating their responsibility for assuming the costs of a new policy. Some revisions to our special assessment policy may be necessary to ensure that non-taxable properties continue to pay for their share of improvements. This is a consideration that Council cannot ignore as they review the options. Debt Impact: The amount that would be shifted from special assessments to the tax levy/debt depends on how much special assessment relief Council desires. For full relief on street assessments, shifting the cost to General Obligation (G.O.) debt would cost $3-4 million in additional debt annually. For the city to eliminate special assessments for the sidewalk program, that would cost a minimum of $1 million annually. Relief to Residential Properties: Our special assessment policy already distinguishes benefit between residential and non-residential properties. Providing greater relief to one class over another is allowed, provided that one class does not pay more than the benefit received. Placing a cap on special assessments (Option 2) may apply to one or more classes. Having the city assume the first “floor” of an assessment amount (Option 3) could also apply to a class of properties. The same would apply if the policy were amended in which the current distribution of residential street costs (1/3 to each side and 1/3 to city) were shifted to another distribution (such as 25% to each side and 50% of the cost to the city) as shown in Option 4. Limiting any new relief to just a select class(es) of property would also lessen the burden on how much would be shifted to G.O. debt. Legal Issues: As mentioned above, the special assessment policy may be amended to provide relief to a given class of properties. State Statute requires that the special assessment not exceed the benefit provided to the property. With respect to the cap placed on spe cial assessments (Option 2), the City Attorney and I have concluded that a cap would not necessarily pose a concern; however, if the cap is a variable amount based on a percentage of a property’s value, the special assessment would then have characteristics of an ad valorem tax, which would likely not survive a legal challenge. Finally, if special assessments were assumed through the levy (non-debt), there may be an impact on state-imposed levy limits. It would be more likely that we would assume the additional special assessment costs through G.O. debt. FISCAL IMPACT The reality is that any change to our special assessment policy that reduces the amount/cost of individual special assessments will involve the city assuming the share of the amount reduced. The funding source for replacing special assessments is either replacing special assessments directly with the tax levy, or assuming additional borrowing, which would have a delayed impact on the levy. The options to assume special assessments range from approximately $1 to $4+ million annually. Staff can run more detailed numbers on the fiscal impact over the long run, depending on if Council is inclined towards an option. RECOMMENDATION Because of the number of new Council members, this discussion may involve a workshop in which new Council members may be brought up to speed on these issues, and so that Council may carefully review these options. Additionally, staff has conducted a great deal of research in the past that remains relevant. I will provide that information to Council under separate cover so that you may review previous work and see that other financing options have been considered by Council, Long Range Finance Committee, and a special ad hoc committee on this subject. The Council’s interest in providing special assessment relief has been consistent; it is identifying an acceptable solution that remains the greatest challenge. Respectfully Submitted, Mark Rohloff City Manager Attachments: Summary of Options to Reduce Special Assessments Special Assessment Policy Street Special Assessment Rates, 2014-2023 OPTIONS TO REDUCE / ELIMINATE SPECIAL ASSESSMENTS 1. Have G.O. debt assume cost to eliminate special assessments: • Estimated cost $3 – $4 Million annually 2. Place cap on residential special assessments • Set maximum special assessment to percent of value of home • Does not help most in need; helps properties with highest special assessments • May be considered a form of substitute for “ad valorem” tax (i.e., based on property value) • Cost depends on where maximum is set 3. Have City assume “floor” of special assessments • e.g., assume the first $5,000 of each special assessment • Benefit most to smaller (less expensive?) properties • Should it apply to all properties, or just residential? • Estimated cost based on where “floor” is set 4. Redivide residential share of special assessments from Side 1: 33.3%, City: 33.3%, and Side 2: 33.3% to: • 25%-50%-25% or 20%-60%-20% (or some other distribution) • Reduces costs for residential properties by approximately $1.6 million annually; paid through additional G.O. Debt 5. Eliminate one or both sidewalk programs (sidewalk rehabilitation and ordered in sidewalk). To fund: • More G.O. borrowing (approximately $1 million more annually); or • Reduce the number of projects to maintain G.O. debt contribution to sidewalk program at approximately $1 million annually • Would provide administrative relief and cost savings to administer. 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 32' Res Concrete $64.60 $74.30 $85.40 $93.40 $93.40 $103.60 $115.70 $117.00 $117.00 $124.00 36' Res Concrete $72.50 $83.40 $96.10 $105.00 $105.00 $116.50 $129.90 $131.50 $131.50 $139.50 32' Non-Res Concrete $85.50 $98.20 $103.50 $111.70 $111.70 $123.00 $136.30 $137.90 $137.90 $153.40 36' Non-Res Concrete $96.30 $110.70 $116.80 $127.70 $127.70 $138.70 $153.50 $155.30 $155.30 $173.00 City of Oshkosh Historical Assessment Rates $0.00 $20.00 $40.00 $60.00 $80.00 $100.00 $120.00 $140.00 $160.00 $180.00 $200.00 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Historical Special Assessment Rates 32' Res Concrete 36' Res Concrete 32' Non-Res Concrete 36' Non-Res Concrete THERE ARE NO ATTACHMENTS ASSOCIATED WITH THIS ITEM THERE ARE NO ATTACHMENTS ASSOCIATED WITH THIS ITEM TO: Honorable Mayor and Members of the Common Council FROM: Mark A. Rohloff, City Manager DATE: May 5, 2023 RE: City Manager Goals for 2023 – First Quarter Update As requested by Council, I am happy to provide you with a quarterly update on my five (5) Council directed goals for 2023. 1. With the input of Council, the Diversity, Equity and Inclusion Committee (DEI), and the Sustainability Advisory Board, identify goals within their respective plans to pursue for 2023-24. This includes projects that may be eligible for grant funding, and to seek outside contractual resources to achieve them. Staff liaisons to the SAB have identified elements in our Sustainability Plan that we may jointly pursue in collaboration with the SAB. We will pursue grant opportunities as they present themselves and staffing is available. The DEI committee forwarded their DEI plan to Council, and Council approved it in March. Staff will need to work with DEI to prioritize some specific objectives, as the DEI plan was not as specific as the Sustainability Plan. Once we identify the DEI Committee’s priorities, staff will follow a similar approach as we have with SAB. 2. Work to infuse both Sustainability and DEI concepts into City policies and City day- to-day operations. Two staff committees have been created to pursue this goal and make recommendations on how to implement this goal from the ground up. The employee “Green Team” has been formed to help educate our employees and make suggestions to me on programs we can implement to pursue goals in our Sustainability Plan. The internal staff DEI committee has already held programs to increase awareness of DEI issues, and is planning other programs for this year. 3. Expand the scope of addressing homelessness in Oshkosh by engaging other governmental and nonprofit entities in the region to provide broader services to reduce and prevent homelessness. I have agreed to follow the County’s lead in creating a county-wide group to address homelessness. The County will be hiring a housing specialist in May to administer the state grants they have received in regardless to homeless prevention. I expect that this person will also engage this county-wide group, as this person has been previously engaged in the Winnebago Housing Coalition. 4. Continue the City Manager’s leadership work on statewide initiatives to improve the state-local fiscal relationship in order to limit our overreliance on property taxes, including but not limited to a reform of the Shared Revenue program and fully funding the Municipal Services Payment (MSP) program. I continue to work in my capacity as a League of Municipalities board member to actively engage in pursuing reform of state financing for local government. At the May 9 meeting, I will provide a brief update on where we stand with respect to legislation to reform shared revenue as well as efforts to address the underfunding of the MSP program. Both of these situations are fluid with the state’s fiscal year ending on June 30 and both the Governor and the legislature actively debating fiscal reform. 5. Work to address inequities in special assessments by providing the Common Council options, with cost estimates and legal feedback. A report and memo have been included in the May 9 Council agenda for discussion. A future workshop is recommended so get all new Council members up to date on this issue. I hope that this summary gives you some insight into my progress towards these goals. Please contact me if you have any questions. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Mark A. Rohloff, City Manager DATE: May 2, 2023 RE: Professional Services Agreement with Emergency Services Consulting International, Inc. for Community Risk Assessment for the Oshkosh Fire Department ($42,662.00) BACKGROUND In March of this year the Oshkosh Fire Department was awarded a $33,333.33 Fire Prevention and Safety (FP&S) grant from the Federal Emergency Management Agency (FEMA) to conduct a community risk assessment for the City of Oshkosh. The Fire Department then solicited a proposal from Emergency Services Consulting International (ESCI) to produce a Community Risk Assessment-Standards of Cover (CRA: SOC) document that is fully compliant with industry best practices in the field of deployment analysis. The scope of this professional services agreement includes developing recommendations for appropriate staffing and deployment of fire, rescue and emergency medical services (EMS) resources consistent with state and national best practices and industry standards. The goal of this project is to reduce risk in our community through improved operational efficiencies and response. ANALYSIS ESCI’s proposal is $42,662.00 for this project. The project is expected to be completed in the next six months. FISCAL IMPACT The total cost for ESCI’s services is $42,662.00. The FEMA FP&S grant of $33,333.33 will be applied towards this project. The project will be charged to A/N#: 02350230 6404 20561 (Miscellaneous Consulting/Studies- FEMA FP&S Grant). Finance has confirmed the matching funds ($9,328.67) will be addressed by existing budget contingency. RECOMMENDATION Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature may be procured without the use of competitive bidding or quotation process. In accordance with Section 12-16 of the Code, I am hereby submitting this report regarding this professional services proposal. Please contact me or Fire Chief Mike Stanley if you have any questions concerning this agreement. Respectfully Submitted, Mark A. Rohloff, City Manager THERE ARE NO ATTACHMENTS ASSOCIATED WITH THIS ITEM City of Oshkosh Status of Outstanding Issues Date of Initial Request Affected Department(s) (If Applicable) Title of Directive Current Status Next Status Report/Update Other Notes 1/22/2019 & 1/10/2023 Finance & Public Works Work to address inequities in Special Assessments by providing Council options Summary of options in agenda packet; workshop recommended.6/13/2023 Village of Pewaukee has successfully defended a lawsuit challenging its TUF 6/9/2020 City Manager Community Conversations to address racism The City Manager is seeking contacts to initiate discussions with community leaders in order to identify next steps. 7/11/2023 1/10/2023 City Manager Engage other governmental and non-profit entities in the region to reduce and prevent homelessness More interagency and community discussion are needed to address this growing problem.7/11/2023 County set to convene county wide meeting. 1/10/2023 City Manager Infuse Sustainability and DEI concepts into City policies and City day to day operations Key Performance Indicators (KPI's) have been approved by the DEI Committee, they are included in 2023 budget. 6/30/2023 DEI Strategic Plan approved on 3/14/23 1/1/2021 City Manager Continue participating in State wide initiatives to improve Oshkosh’s shortfall in state-local funding, including reform of Shared Revenue program and fully funding MSP program. The City Manager continues to work with the League of Municipalities on lobbying efforts. 7/1/2023 Awaiting plan from Legislature on funding plan for 2023-25 biennium. 8/24/2021 Community Development Convention and Visitors Bureau (CVB) Tourism Assessment City staff is working with the CVB and other community partners on a Downtown Area study.6/30/2023 Downtown study underway. 5/10/2022 City Manager ARPA funding for non-infrastructure purposes Summary of committed funds was presented to Council on 3/14/23.6/30/2023 11/9/2022 City Manager Boards and Commissions Study Council AdHoc Committee has submitted their report.5/9/2023 1/10/2023 DPW/Legal Sanitary District Negotiations Staff has reviewed counter proposal and is scheduling follow up meeting with Districts'' representatives. 6/13/2023 5/9/2023 Council Meeting