HomeMy WebLinkAbout01.10.23 FULL AGENDAIf anyone requires reasonable ADA accommodations, please contact the office of the
City Manager at citymgr@ci.oshkosh.wi.us, or phone 920-236-5002.
To send written correspondence to Council, mail to the City Manager, or place in City Hall Dropbox, or
email to council@ci.oshkosh.wi.us, (prior to the Council meeting).
REVISED
OSHKOSH COMMON COUNCIL AGENDA
COUNCIL CHAMBERS, CITY HALL
OSHKOSH, WISCONSIN
January 10, 2023
A. CALL TO ORDER: (6:00 pm) Voting First: Council Member Mugerauer
B. ROLL CALL
C. INVOCATION
D. PLEDGE OF ALLEGIANCE
Lourdes Academy
E. INTRODUCTION OF STAFF
Nicole Krahn, Chief Building Official
F. PRESENTATIONS
Discover Oshkosh – Amy Albright, CVB
WPS Street Light/Utility Pole Replacement – Jim Collins, Transportation Director
G. CITIZEN STATEMENTS TO COUNCIL
(Citizens are to address the Council only. Statements are limited to five (5) minutes; must
address items that are not listed on the Council meeting agenda, are limited to issues that
have an impact on the City of Oshkosh and the Common Council may address at a future
meeting, and must not include endorsements of any candidates or other electioneering)
H. CONSENT AGENDA ITEMS
(Consent Agenda Items are those items of a routine administrative nature that are voted on
by the Council in a Single Roll Call Vote. Staff Recommends Approval of all Items. Any
member of the public or Common Council may request that an item be removed from the
Consent Agenda for discussion)
1. Report of Bills by the Finance Director
2. Receipt & Filing of Meeting Minutes - Common Council, Regular Meeting 12.13.22
3. Receipt & Filing of Meeting Minutes – Library Board Meeting 11.17.22
4. Receipt & Filing of Meeting Minutes – Museum Board Meeting 12.01.22
OSHKOSH COMMON COUNCIL – January 10, 2023
NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda.
If you require more time please inform the Mayor at the beginning of your presentation.
H. CONSENT AGENDA ITEMS continued
5. Res 23-01 Adopt Wastewater Utility 2042 Facilities Plan
6. Res 23-02 Approve Professional Services Agreement with Jacobs Engineering
Group, Inc. for 2023 Water Utility Technical Services ($124,810.00)
7. Res 23-03 Approve CIP Budget Amendment and Change Order No. 1 (Final) for
Public Works Contract 20-02 Southwest Industrial Park / Clairville Road –
Construction / Vinton Construction Company Inc. (+$47,413.10)
8. Res 23-04 Approve Agreement with Waste Management of Wisconsin, Inc. for
Disposal of Contaminated Soil from Various Projects in the 2023 – 2025
Capital Improvement Program (estimated $3,878,500)
9. Res 23-05 Approve CIP Budget Amendment and Change Order No. 1 (Final) for Public
Works Contract 22-06 Concrete Sidewalk (New and Rehabilitation) / Fischer-
Ulman Construction, Inc. (+$4,718.76)
10. Res 23-06 Approve Inter-Agency Agreement between Winnebago County and City
Of Oshkosh for Type II Hazardous Material (Hazmat) Response Services
For 2023
11. Res 23-07 Approve Amendment to Purchase Agreement with T. Wall Enterprises
Development, LLC for Redevelopment of the Property Located at 43 East
7th Avenue
12. Res 23-08 Award Bid to Airgas USA, LLC for 2023 Liquid Oxygen for the Water
Filtration Plant ($93,600.00)
13. Res 23-09 Award Bid to Custom Restoration Inc. for Water Intrusion Remediation
for Water Distribution Center ($12,350.00)
14. Res 23-10 Approve Purchase of 2023 Water Meters and Transmitters from Core and
Main for Water Utility Division ($808,320.00)
15. Res 23-11 Approve Special Event – Otter Street Fishing Club to utilize Menominee
Park & Millers Bay for the Otter Street Winter Fisheree & Pond Hockey
event February 1 – 5, 2023
16. Res 23-12 Approve Special Event – UW Oshkosh Recreation & Wellness Center to
utilize Riverwalk & City streets for the UW Oshkosh Shamrock Shuffle 5K
Run-Walk March 11, 2023
17. Res 23-13 Approve Special Event – Otter Street Fishing Club to utilize Menominee
Park Millers Bay, gazebo area and cruiser docks for the Otter Street
Walleye Tournament June 16-18, 2023
18. Res 23-14 Approve Special Event – Otter Street Fishing Club to utilize Menominee
Park & Ames Point for the Otter Street Kids Fisheree August 12, 2023
19. Res 23-15 Approve Special Event – Wisconsin Waterfowl Association to hold the
Waterfowl Hunters Expo at Sunnyview Exposition Center August 26, 2023
20. Res 23-16 Approve Special Event – Alzheimer’s Association to utilize Menominee
Park for the Walk to End Alzheimer’s event September 23, 2023
OSHKOSH COMMON COUNCIL – January 10, 2023
NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda.
If you require more time please inform the Mayor at the beginning of your presentation.
H. CONSENT AGENDA ITEMS continued
21. Res 23-17 Appointment to various Boards and Commissions
22. Res 23-18 Approve Designation for Polling Site District 7
23. Res 23-19 Approve Agent Change for Combination “Class A” License, Combination
“Class B” License, Special Class “B” License & Operator Licenses
I. ITEMS REMOVED FROM CONSENT AGENDA
J. NEW ORDINANCES (NOTE: Items designated with an asterisk * will not be voted on)
* 24. Ord 23-20 Adopt Parking Lot Maps in the Recently Reconstructed 300 East Parking Lot
25. Ord 23-21 Ratification of Declaration of Emergency for the City of Oshkosh Issued
by the City Manager on December 20, 2022 in Response to Temporary
Closure of Day By Day Warming Shelter and Declaration of End of
Emergency (Staff Recommends Waiving Second Reading)
K. PENDING ORDINANCE
26. Ord 23-22 Approve Official Map Amendment for the Deletion of the Campbell
Creek Storm Drainage Detention Area Generally Located at the Southwest
Corner of West 9th Avenue and South Washburn Street (Plan Commission
Recommends Approval)
L. PENDING RESOLUTIONS
27. Res 23-23 Approve Conditional Use Permit for Expansion of an Institutional
Residential Use and a Group Development at 851 County Road Y (Plan
Commission Recommends Approval)
28. Res 23-24 Approve 2023 Storm Water Utility Rate ($19.81 / ERU / Month)
M. NEW RESOLUTIONS
29. Res 23-25 Approve City Manager Performance Evaluation For 2022
N. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS
30. Future Agenda Items:
TBD - Closed Session / Negotiate Development Agreement for City Center
31. Future Workshops:
O. COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS
32. Report of Council Liaison for Boards & Commissions
OSHKOSH COMMON COUNCIL – January 10, 2023
NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda.
If you require more time please inform the Mayor at the beginning of your presentation.
P. CITY MANAGER ANNOUNCEMENTS & STATEMENTS
33. Professional Services Agreement with Strand Associates, Inc. for Construction-Related
Engineering Services for Bradley Street Culvert Replacement ($75,000.00)
34. Professional Services Agreement with Donohue & Associates, Inc. for Structural
Engineering Design and Construction-Related Services for 2023 Capital Improvement
Projects ($60,000.00)
35. Cooperative Purchase of Ford F350 4WD Pickup for Mechanics Division ($38,357.00)
36. Outstanding Issues
Q. ADJOURN
Indicates Revision
WE COME TOGETHER THIS EVENING TO DISCUSS
THE ISSUES THAT CONFRONT OUR CITY. MAY WE
ALWAYS SEEK THE WISDOM TO DO THINGS THAT
REFLECT OUR CONCERN FOR THE PEOPLE WHOM
WE REPRESENT.
WE COME TOGETHER THIS EVENING TO DISCUSS
THE ISSUES THAT CONFRONT OUR CITY. MAY WE
ALWAYS SEEK THE WISDOM TO DO THINGS THAT
REFLECT OUR CONCERN FOR THE PEOPLE WHOM
WE REPRESENT.
2
(Estimated combined total)
3
Cement pole
w/coach fixture
4Wood pole
with black
arm
5
Fiberglass pole with
cobra style fixture
6
Fiberglass pole with
post top style fixture
10-year Annual cost: $5,349.85 per light
7
Increase street lighting utility budget
Example: San-Diego, CA
Districts are developed and if vast majority of
residents agree on style (70%) – only that District
absorbs the extra expense
Neighborhood or another group
petitions to upgrade street lighting and
pay for installation and on-going
maintenance fees
8
Black Fiberglass
Pole w/Cobra Style
Fixture
Current pole with
deterioration
Replacement
pole
9
City pays for installation of WPS decorative black street light and utility
pole on major corridors and on-going replacement fees (approximate
up front cost: $2,000/pole)
WPS installs wood poles in non-corridor areas
Neighborhood creates a “street lighting district” for installation and
on-going replacement fees to opt for decorative style post and fixture
Switch to city owned streetlight and install aluminum or steel pole if the
following criteria is met:
New road construction project
Minimum of 5 street lights are planned for the area
Makes aesthetics sense with neighboring streets
Funding is available in budget
10
Questions & Answers
Why doesn’t the city use wood poles like WPS? The City has limited large equipment to install
a wood pole that requires a 4’ deep hole (especially during winter months). It was
determined a cement base is more cost effective and less labor intensive.
Why does WPS use fiberglass poles but the City uses aluminum or steel poles? The City
needs to consider many factors when determining what pole type with each project. Often
a steel pole is required to handle the weight requirements of additional fixtures that will be
mounted on the pole. The City owned poles also need to meet a specific crash rating.
What happens if a WPS pole is damaged? A bill is generated to invoice the responsible
party. If that information is not available, WPS contacts the City to cover the repair or
replacement expense.
If a neighborhood opts to pay for the upgraded lighting, what happens when the resident
sells their home and the new owner requests a wood pole instead? This scenario will need to
be clearly defined in the neighborhood agreement as it is not feasible to have mixed poles
along the same street.
11
Contact Information:
Jim Collins Dan Kussmann
920-232-5342 920-232-5350
jcollins@ci.Oshkosh.wi.us dkussmann@ci.Oshkosh.wi.us
CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT
6162 12/16/2022 AECOM INC 13,700.00
6163 12/16/2022 AIRGAS USA LLC 6,405.43
6164 12/16/2022 AURORA HEALTH CARE 370.00
6165 12/16/2022 CASEY M CANADY 35.63
6166 12/16/2022 CENTURYLINK 37.06
6167 12/16/2022 CINTAS CORPORATION 223.06
6168 12/16/2022 CONSTELLATION ENERGY SERVICES 763.76
6169 12/16/2022 CORE AND MAIN LP 9,750.00
6170 12/16/2022 DORNER INC 67,307.26
6171 12/16/2022 COMPLETE OFFICE OF WISCONSIN INC 11,881.00
6172 12/16/2022 EVOQUA WATER TECHNOLOGIES LLC 7,088.24
6173 12/16/2022 FERGUSON WATERWORKS #1476 18,987.00
6174 12/16/2022 FIRE APPARATUS & EQUIPMENT INC 173.58
6175 12/16/2022 FRANK'S RADIO SERVICE INC 10,410.61
6176 12/16/2022 GARROW OIL MARKETING INC 26,766.93
6177 12/16/2022 GODFREY AND KAHN SC 31,205.00
6178 12/16/2022 JUSTIFACTS CVS INC 788.25
6179 12/16/2022 KEMIRA WATER SOLUTIONS INC 7,186.53
6180 12/16/2022 KOBUSSEN BUSES LTD 16,140.65
6181 12/16/2022 KWIK TRIP INC 2,348.34
6182 12/16/2022 MACQUEEN EQUIPMENT, LLC 220.00
6183 12/16/2022 MCC INC 627.75
6184 12/16/2022 MCMAHON ASSOCIATES INC 5,939.00
6185 12/16/2022 M10 INC 1,735.64
6186 12/16/2022 MONROE TRUCK EQUIPMENT 3,356.14
6187 12/16/2022 NORTHEAST ASPHALT INC 24,444.21
6188 12/16/2022 OSHKOSH CITY CAB CO INC 96,810.00
6189 12/16/2022 OSHKOSH CONVENTION AND 104,893.07
6190 12/16/2022 PRIMADATA LLC 11,773.05
6191 12/16/2022 PSYCHOLOGIE CLINIQUE SC 540.00
6192 12/16/2022 RENNING LEWIS AND LACY SC 7,436.00
6193 12/16/2022 ROGAN'S SHOES 378.25
6194 12/16/2022 SECURIAN FINANCIAL GROUP INC 21,809.45
6195 12/16/2022 TAPCO INC 95,894.61
6196 12/16/2022 TYLER TECHNOLOGIES INC 33,615.63
6197 12/16/2022 ON TIME EMBROIDERY INC 1,404.00
6198 12/16/2022 VALLEY VNA HEALTH SYSTEMS INC 2,040.00
6199 12/16/2022 VINTON CONSTRUCTION INC 80,626.47
6200 12/16/2022 WI PUBLIC SERVICE CORP 175,078.91
6202 12/16/2022 WINNEBAGO COUNTY TREASURER 219.60
6203 12/16/2022 WINNEBAGO COUNTY TREASURER 16.60
501707 12/16/2022 FLANIGAN FAMILY SERVICES LLC 2,300.00
501708 12/16/2022 AL DIX CONCRETE 1,073.63
501709 12/16/2022 ANDREW J PRICKETT 25.63
501710 12/16/2022 ASSESSMENT TECHNOLOGIES OF WISCONSIN LLC 330.00
501711 12/16/2022 AT & T 2,639.03
501712 12/16/2022 AT & T 524.82
501713 12/16/2022 CEMAN LAW OFFICE LLC 3,220.50
501714 12/16/2022 CHEMART CO 2,559.02
501715 12/16/2022 DAVE MONTALBANO 164.34
501716 12/16/2022 DIGGERS HOTLINE INC 1,372.80
501717 12/16/2022 E C W P I A 25.00
501718 12/16/2022 EXPERT TOWING & RECOVERY 72.75
501719 12/16/2022 GENERAL BEER NORTHEAST INC 2,440.60
501720 12/16/2022 GIZMO OSHKOSH LLC 14,414.91
501721 12/16/2022 GRUESCH PROPERTIES LLC 23.15
501722 12/16/2022 GUARANTY TITLE SERVICES INC 227.08
501723 12/16/2022 HAMMEN LEASING LLC 36.83
501724 12/16/2022 HEATHER BRICKHAM 99.95
501725 12/16/2022 IMAGETREND INC 848.72
501726 12/16/2022 JODI ST CHARLES 24.38
501727 12/16/2022 JOE'S POWER CENTER INC 358.83
501728 12/16/2022 A. KALMERTON WELDING SUPPLIES 360.55
501729 12/16/2022 KATHERINE J MANN 76.68
501730 12/16/2022 KEIL ENTERPRISES 249.00
501731 12/16/2022 KLINK EQUIPMENT 650.00
501732 12/16/2022 LAURA SCHOEPKE 31.09
501733 12/16/2022 MARK A ROHLOFF 111.50
501734 12/16/2022 MATTHEW JOHNSON 84.00
501735 12/16/2022 MD'S REMODELING & HOME IMPROVEMENT LLC 58.40
501736 12/16/2022 ASCENSION WISCONSIN 68.00
501737 12/16/2022 NEISES DAVID OR CHARLOTTE 447.87
501738 12/16/2022 NORTHERN TELEPHONE &DATA CORP 195.50
501739 12/16/2022 OMNI GLASS & PAINT INC 2,450.00
501740 12/16/2022 Andrea O'Brien 115.50
501741 12/16/2022 PRP Properties LLC 1,750.00
501742 12/16/2022 OSHKOSH AREA SCHOOL DISTRICT 4,671.48
501743 12/16/2022 CITY OF OSHKOSH 490.00
501744 12/16/2022 OSHKOSH HERALD LLC 541.28
501745 12/16/2022 DUNCAN SOLUTIONS LLC 7,632.90
501746 12/16/2022 RADDATZ FARM LLC 1,055.00
501747 12/16/2022 RYAN BUSCHING 118.13
501748 12/16/2022 SALZER SIDING INC 22,740.00
501749 12/16/2022 SCHMITT TITLE LLC 35.80
501750 12/16/2022 SMA CONSTRUCTION SERVICES LLC 948,935.05
501751 12/16/2022 TDS 38.16
501752 12/16/2022 HD SUPPLY FACILITIES MAINTENANCE LTD 84.03
501753 12/16/2022 UNITED MAILING SERVICE INC 917.37
501754 12/16/2022 UNITED PARCEL SERVICE 141.07
501755 12/16/2022 US OILCHEK 16.00
501756 12/16/2022 VERIZON WIRELESS 11,639.81
501757 12/16/2022 WI DEPT OF AGRICULTURE 816.00
501758 12/16/2022 WI DEPT OF SAFETY & PRO SVCS 55.00
1,939,783.85
CHECK
NUMBER
CHECK DATE VENDOR NAME AMOUNT
6214 12/23/2022 AECOM INC 12,878.25
6215 12/23/2022 AIRGAS USA LLC 2,697.25
6216 12/23/2022 BADGER LAB & ENGINEERNG CO INC 6,244.00
6217 12/23/2022 BROOKS TRACTOR INC 1,428.92
6218 12/23/2022 CHEMTRADE CHEMICALS US LLC 3,967.04
6219 12/23/2022 CINTAS CORPORATION 252.95
6220 12/23/2022 CONSTELLATION ENERGY SERVICES 7,470.25
6221 12/23/2022 CORE AND MAIN LP 19,800.00
6224 12/23/2022 CUMMINS INC 614.04
6225 12/23/2022 DORNER INC 125,295.17
6226 12/23/2022 EDEN EQUIPMENT COMPANY 1,232.35
6227 12/23/2022 COMPLETE OFFICE OF WISCONSIN INC 659.12
6228 12/23/2022 ENTRANCE TECHNOLOGIES 1, LLC 309.87
6229 12/23/2022 FERGUSON WATERWORKS #1476 1,632.00
6230 12/23/2022 FIRE APPARATUS & EQUIPMENT INC 7,069.05
6231 12/23/2022 GALLAGHER BENEFIT SERVICES INC 12,000.00
6232 12/23/2022 GFL ENVIRONMENTAL 91.46
6233 12/23/2022 GODFREY AND KAHN SC 24,031.50
6234 12/23/2022 GREATER OSHKOSH ECONOMIC DEVELOPMENT CORPORATION 840.54
6235 12/23/2022 HEALICS WELLNESS INC 514.00
6236 12/23/2022 HYDRITE CHEMICAL CO 5,890.21
6237 12/23/2022 KEMIRA WATER SOLUTIONS INC 14,177.60
6238 12/23/2022 L AND S TRUCK CENTER OF APPLETON INC 166.80
6239 12/23/2022 LEAGUE OF WISCONSIN MUNICIPALITIES MUTUAL INS 20,013.47
6240 12/23/2022 MACCO'S COMMERCIAL INTERIORS 1,811.00
6241 12/23/2022 MECHANICAL TECHNOLOGIES INC 2,564.40
6242 12/23/2022 JENNIFER L MESSERSCHMIDT 493.68
6243 12/23/2022 M10 INC 8,487.63
6244 12/23/2022 NEW FLYER OF AMERICA INC 1,584,548.44
6245 12/23/2022 NORTHERN LAKE SERVICE INC 211.89
6246 12/23/2022 OSHKOSH CONVENTION AND 51.58
6248 12/23/2022 POESCHL PRINTING COMPANY INC 96.00
6249 12/23/2022 PREMISE HEALTH SYSTEMS INC 36,439.68
6250 12/23/2022 PRIMADATA LLC 8,555.38
6251 12/23/2022 QUALITY TRUCK CARE CENTER INC 235.64
6252 12/23/2022 REINDERS INC 973.37
6253 12/23/2022 RNOW INC 3,471.09
6254 12/23/2022 ROGAN'S SHOES 1,756.70
6255 12/23/2022 RUCINSKYS PAINT AND DECORATING LLC 800.00
6256 12/23/2022 STRAND ASSOCIATES INC 12,207.41
6257 12/23/2022 ON TIME EMBROIDERY INC 1,302.00
6258 12/23/2022 VORPAHL INC 2,395.58
6259 12/23/2022 WI PUBLIC SERVICE CORP 29,733.03
6260 12/23/2022 WINNEBAGO COUNTY TREASURER 61,208.50
501779 12/23/2022 COTTINGHAM AND BUTLER INSURANCE SERVICES INC 12,096.00
501780 12/23/2022 IMAGE 360 INC 160.00
501781 12/23/2022 DANIEL BROSMAN 300.00
501782 12/23/2022 ADAM KRAUSE 14.38
501783 12/23/2022 ALEXANDER CHEMICAL CORPORATION 12,417.40
501784 12/23/2022 ALEXANDER CHEMICAL CORPORATION 12,417.40
501785 12/23/2022 AMERICAN LEGAL PUBLISHING CORP 155.00
501786 12/23/2022 BERGSTROM AUBURN HILLS OF OSHKOSH INC 277.97
501787 12/23/2022 BERGSTROM FORD LINCOLN 87.73
501788 12/23/2022 BOB GRIFFIN CARPENTRY LLC 18,400.00
501789 12/23/2022 BOYS & GIRLS CLUB OF OSHKOSH INC 5,000.00
501790 12/23/2022 BRETT ROBERTSON 36.10
501791 12/23/2022 BURKE TRUCK & EQUIPMENT CO 11,967.40
501792 12/23/2022 CAPTURIS 197.04
501793 12/23/2022 DONOHUE & ASSOCIATES INC 1,973.13
501794 12/23/2022 EATON CORPORATION 6,587.25
501795 12/23/2022 EHLERS 10,337.50
501796 12/23/2022 EXPERT TOWING & RECOVERY 64.00
501797 12/23/2022 EZ GLIDE GARAGE DOORS & OPENER 165.00
501798 12/23/2022 FOX VALLEY TRUCK 2,467.69
501799 12/23/2022 GABERT PROPERTIES / AAA STORAGE 32.64
501800 12/23/2022 GRAINGER INC 248.52
501801 12/23/2022 GRUESCH PROPERTIES LLC 11.81
501802 12/23/2022 GUARANTY TITLE SERVICES INC 158.55
501803 12/23/2022 INTERNATIONAL ECONOMIC DEVELOPMENT COUNCIL 200.00
501804 12/23/2022 JACOB DEDERING 57.50
501805 12/23/2022 JASON ELLIS 26.25
501806 12/23/2022 JEMAZA PROPERTIES LLC 48.08
501807 12/23/2022 JAMES R KOEPNICK 750.00
501808 12/23/2022 KITZ AND PFEIL INC 38.28
501809 12/23/2022 KLINK EQUIPMENT 452.00
501810 12/23/2022 KNIGHT BARRY TITLE SERVICES LLC 27.00
501811 12/23/2022 MORTON SAFETY LLC 282.15
501812 12/23/2022 FOX WOLF WATERSHED ALLIANCE INC 3,750.00
501813 12/23/2022 1028 Ceape Avenue LLC 2,000.00
501814 12/23/2022 Clark Family Irrev Trust 2,000.00
501815 12/23/2022 Lea Ann Rivera and ACME Trenchless Utilities, Inc.4,200.00
501816 12/23/2022 Robert/Mariaeve Rucinski 1,891.31
501817 12/23/2022 RUSSELL STEINIKE 40.00
501818 12/23/2022 Sue F. Britton Living Trust 2,000.00
501819 12/23/2022 Thomas R. Werblow 2,000.00
501820 12/23/2022 Water Cities Soccer Club 250.00
501821 12/23/2022 OSHKOSH AREA COMMUNITY FNDTN 13,134.00
501822 12/23/2022 PARK 'N PRINT INC 89.75
501823 12/23/2022 PERSONNEL EVALUATION INC 100.00
501824 12/23/2022 POMP'S TIRE SERVICES INC 3,212.60
501825 12/23/2022 REDISHRED ACQUISITION INC 1,560.00
501826 12/23/2022 PUBLIC SERVICE COMMISSION OF WI 3,857.25
501827 12/23/2022 RAYS SANITATION LLC 150.00
501828 12/23/2022 SERWE IMPLEMENT CO INC 3,806.79
501829 12/23/2022 SEW DIVINE 24.00
501830 12/23/2022 SPHATT COREY OR TRACY 92.10
501831 12/23/2022 STREICHER'S 4,955.40
501832 12/23/2022 THE AUTO AUTHORITY LLC 99.95
501833 12/23/2022 HD SUPPLY FACILITIES MAINTENANCE LTD 89.70
501834 12/23/2022 HD SUPPLY FACILITIES MAINTENANCE LTD 7.44
501835 12/23/2022 THOMSON REUTERS - WEST 362.79
501836 12/23/2022 UNITED PARCEL SERVICE 127.72
501837 12/23/2022 US BANK TRUST - FEE DEPT ST PAUL 500.00
501838 12/23/2022 WI DEPT OF AGRICULTURE TRADE CONSUMER PROTECTION 50.00
501839 12/23/2022 WI DEPT OF TRANSPORTATION 1,640.21
501840 12/23/2022 GANNETT WISCONSIN MEDIA 758.75
501841 12/23/2022 XYLEM WATER SOLUTIONS USA INC 1,914.00
2,178,736.37
CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT
6261 12/30/2022 AIRGAS USA LLC 3,079.76
6262 12/30/2022 AURORA HEALTH CARE 1,307.00
6263 12/30/2022 BLOCK IRON AND SUPPLY CO 1,276.00
6264 12/30/2022 CHEMTRADE CHEMICALS US LLC 3,970.91
6265 12/30/2022 CINTAS CORPORATION 303.71
6266 12/30/2022 CLAREY'S SAFETY EQUIPMENT 1,837.98
6267 12/30/2022 CONSTELLATION ENERGY SERVICES 12,613.67
6268 12/30/2022 DALE MARTIN 345.00
6269 12/30/2022 ENERGY CONTROL AND DESIGN INC 136.50
6270 12/30/2022 EWALDS HARTFORD FORD LLC 38,072.00
6271 12/30/2022 FACILITY ENGINEERING INC 1,336.25
6272 12/30/2022 FIRELINE SPRINKLER CORPORATION 337.00
6273 12/30/2022 GARROW OIL MARKETING INC 46,595.33
6274 12/30/2022 GFL ENVIRONMENTAL 89.29
6275 12/30/2022 GODFREY AND KAHN SC 20,948.00
6276 12/30/2022 HEALICS WELLNESS INC 163.00
6277 12/30/2022 JFTCO INC 12,855.00
6278 12/30/2022 KEMIRA WATER SOLUTIONS INC 6,785.99
6279 12/30/2022 MACQUEEN EQUIPMENT, LLC 1,153.00
6280 12/30/2022 NORTHERN LAKE SERVICE INC 1,677.73
6282 12/30/2022 STATE PUMP SUPPLY LLC 3,728.42
6283 12/30/2022 VINTON CONSTRUCTION INC 134,945.75
6284 12/30/2022 WI PUBLIC SERVICE CORP 8,564.71
6285 12/30/2022 WOOD SEWER & EXCAVATING INC 19,143.88
501842 12/30/2022 OFFICE FURNITURE RESOURCES, INC.10,673.00
501843 12/30/2022 ADAM KRAUSE 111.88
501844 12/30/2022 ANDREW J PRICKETT 137.50
501845 12/30/2022 ASSURANCE TITLE SERVICES INC 55.00
501846 12/30/2022 ASSURANCE TITLE SERVICES INC 66.63
501847 12/30/2022 BEISTLE BROTHERS PERCHERONS LLC 750.00
501848 12/30/2022 BOB GRIFFIN CARPENTRY LLC 9,000.00
501849 12/30/2022 CARYN BEHLMAN 31.88
501850 12/30/2022 CASEY WANGARD 319.83
501851 12/30/2022 CHRIS HAEDT 32.50
501852 12/30/2022 COMMON SCHOOL FUND 2,500.00
501853 12/30/2022 DAVID J PRASKA 332.50
501854 12/30/2022 DREAMS OF JEANNE LLC 30.00
501855 12/30/2022 DUNCANS WINDOW AND DOOR 17,350.00
501856 12/30/2022 ENVIRONMENTAL HAZARDS SERV LLC 55.20
501857 12/30/2022 EZ GLIDE GARAGE DOORS & OPENER 319.10
501858 12/30/2022 GALLS LLC 148.80
501859 12/30/2022 HANSON DANIAL OR KELLY 164.49
501860 12/30/2022 HOUSE OF FLOWERS 1,685.70
501861 12/30/2022 HOUSEAL LAVIGNE ASSOCIATES LLC 2,045.36
501862 12/30/2022 HURSH DAVID 27.94
501863 12/30/2022 HYDROCLEAN EQUIPMENT INC 45.04
501864 12/30/2022 ICESHACK PROPERTIESLLC 99.62
501865 12/30/2022 J WEST VENTURES LLC 206.19
501866 12/30/2022 JON MUELLER 120.63
501867 12/30/2022 MIDWEST REALTY MANAGEMENT INC 87.00
501868 12/30/2022 WESTWOOD PROFESSIONAL SERVICES INC 843.75
501869 12/30/2022 Carol Czarnecki 2,000.00
501870 12/30/2022 Daniel J./Marianne W. Metzig 2,000.00
501871 12/30/2022 David Ramthun 15.00
501872 12/30/2022 Jennifer Marconi 15.00
501873 12/30/2022 Laura Lehnert 30.00
501874 12/30/2022 Sarah Nyadiama 15.00
501875 12/30/2022 OSHKOSH SMILES DENTISTRY 229.00
501876 12/30/2022 PARK 'N PRINT INC 128.00
501877 12/30/2022 PMI FOX VALLEY 123.11
501878 12/30/2022 POTRATZ DANIELLE 88.70
501879 12/30/2022 RAY OHERRON CO INC 167.60
501880 12/30/2022 REGISTRATION FEE TRUST 169.50
501881 12/30/2022 RICHARD MARIN 11.59
501882 12/30/2022 RUMACHIK DAVID C 64.52
501883 12/30/2022 SETH MEIER 40.73
501884 12/30/2022 SOSNOSKI ANNAMARIE 60.11
501885 12/30/2022 STERICYCLE INC 83.69
501886 12/30/2022 HD SUPPLY FACILITIES MAINTENANCE LTD 47.12
501887 12/30/2022 TRUE STORAGE OSHKOSH LLC 5.89
501888 12/30/2022 UNIVERSITY OF WISCONSIN- STEVENS POINT 1,880.00
501889 12/30/2022 UNITED PARCEL SERVICE 94.10
501890 12/30/2022 WI DEPT OF SAFETY & PRO SVCS 315.00
376,089.08
CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT
6286 01/06/2023 AECOM INC 9,935.00
6287 01/06/2023 AXCEL TECHNOLOGY LLC 10,998.00
6288 01/06/2023 BLOCK IRON AND SUPPLY CO 3,085.00
6289 01/06/2023 BROOKS TRACTOR INC 38.93
6290 01/06/2023 BROWN AND CALDWELL 6,815.55
6291 01/06/2023 CABLECOM LLC 49,218.07
6292 01/06/2023 CDW GOVERNMENT INC 10,741.92
6293 01/06/2023 CHEMSCAN INC 46,580.69
6294 01/06/2023 CHEMTRADE CHEMICALS US LLC 4,016.67
6295 01/06/2023 CINTAS CORPORATION 591.63
6297 01/06/2023 CORE AND MAIN LP 17,074.47
6298 01/06/2023 DFI SOLUTIONS IN PRINT INC 14,071.31
6299 01/06/2023 COMPLETE OFFICE OF WISCONSIN INC 20,568.01
6300 01/06/2023 EMPATHIA INC 2,505.60
6301 01/06/2023 EWALDS HARTFORD FORD LLC 25,995.00
6302 01/06/2023 FIRE APPARATUS & EQUIPMENT INC 3,070.94
6303 01/06/2023 HYDRO CORP 6,187.00
6304 01/06/2023 JFTCO INC 2,949.18
6305 01/06/2023 MACQUEEN EQUIPMENT, LLC 85.00
6306 01/06/2023 MACQUEEN EQUIPMENT GROUP 623.52
6307 01/06/2023 M10 INC 1,138.72
6308 01/06/2023 OSHKOSH CONVENTION AND 6,769.25
6309 01/06/2023 PLYMOUTH LUBRICANTS 2,202.22
6310 01/06/2023 PRIMADATA LLC 10,823.57
6311 01/06/2023 QUALITY TRUCK CARE CENTER INC 79.36
6312 01/06/2023 RED SHOES INC 2,300.00
6313 01/06/2023 ROGAN'S SHOES 527.00
6314 01/06/2023 SERVICEMASTER BLDG MAINTENANCE 1,080.00
6315 01/06/2023 STRAND ASSOCIATES INC 41,352.26
6316 01/06/2023 TYLER TECHNOLOGIES INC 700.00
6317 01/06/2023 ON TIME EMBROIDERY INC 3,240.00
6318 01/06/2023 UW OSHKOSH CAREER AND PROFESSIONAL DEVELOPMENT 250.00
6319 01/06/2023 WI PUBLIC SERVICE CORP 29,748.30
6320 01/06/2023 WINNEBAGO COUNTY TREASURER 4,318.44
6321 01/06/2023 ZIXCORP 11,023.00
501891 01/06/2023 COMMISSION ON ACCREDITATION 4,620.00
501892 01/06/2023 AARON BAER 360.00
501893 01/06/2023 LAW ENFORCEMENT TARGETS INC 312.00
501894 01/06/2023 ADASHUN JONES INC 79.21
501895 01/06/2023 AMERICAN CONSERVATION & BILLING SOLUTIONS INC 4,161.00
501896 01/06/2023 AT & T 215.00
501897 01/06/2023 AT & T 895.49
501898 01/06/2023 B AND P MECHANICAL INC 41,975.00
501899 01/06/2023 BERGIN DENNIS 22.37
501900 01/06/2023 BLDG INSPECTORS ASSN N E WISC 150.00
501901 01/06/2023 CARDINAL CONSTRUCTION CO INC 7,104.36
501902 01/06/2023 CAROW LAND SURVEYING CO INC 1,825.00
501903 01/06/2023 CASEY KOELBL 119.38
501904 01/06/2023 JESSICA M DOYLE 320.00
501905 01/06/2023 CHOICE IT GLOBAL LLC 432.25
501906 01/06/2023 COYOTE OF WISCONSIN LLC 62.80
501907 01/06/2023 CURT KLASKE 235.63
501908 01/06/2023 DPP TRUST 41.70
501909 01/06/2023 EAST CENTRAL WI REG PLAN COMM 500.00
501910 01/06/2023 E C W P I A 50.00
501911 01/06/2023 FILEONQ INTEGRATED SOFTWARE 3,720.60
501912 01/06/2023 FRODIN JON E OR THERESA 31.73
501913 01/06/2023 GALLS LLC 462.69
501914 01/06/2023 GWORKS 496.00
501915 01/06/2023 GUARANTY TITLE SERVICES INC 78.29
501916 01/06/2023 HAIDLINGER SUSAN D 76.93
501917 01/06/2023 HANSON DESIGN GROUP LLC 3,300.00
501918 01/06/2023 WEATHERBY PARENT LLC 4,995.00
501919 01/06/2023 IMAGETREND INC 23,682.45
501920 01/06/2023 JASON PAUSMA 70.77
501921 01/06/2023 JERRY FABISCH 180.00
501922 01/06/2023 JOHN ZARATE 99.34
501923 01/06/2023 JON MUELLER 6.25
501924 01/06/2023 KANE COMMUNICATIONS GROUP 15,772.50
501925 01/06/2023 KATRINA MALSON 85.00
501926 01/06/2023 KENNETH L GRESSER 47.50
501927 01/06/2023 LISA SOSINSKI 104.75
501928 01/06/2023 NICOLE KRAHN 79.38
501929 01/06/2023 OMNI GLASS & PAINT INC 6,533.00
501930 01/06/2023 GOLD STANDARD CONSTRUCTION 59.00
501931 01/06/2023 BRUSS HEATING & COOLING LLC 250.00
501932 01/06/2023 Carmen E. Shaw 2,000.00
501933 01/06/2023 CITY OF OSHKOSH 79.00
501934 01/06/2023 THE FIREARMS SPECIALISTS LLC 75.96
501935 01/06/2023 REGISTRATION FEE TRUST 169.50
501936 01/06/2023 STANNARD CLEANERS 1,885.90
501937 01/06/2023 STREICHER'S 75.00
501938 01/06/2023 ADRIANNE BENSON 225.00
501939 01/06/2023 TECHNOLOGY PLUS LLC 16,702.08
501940 01/06/2023 HD SUPPLY FACILITIES MAINTENANCE LTD 33.24
501941 01/06/2023 TITAN PROPERTY MANAGEMENT LLC 116.01
501942 01/06/2023 TODD MUEHRER 25.16
501943 01/06/2023 UNITED PARCEL SERVICE 89.43
501944 01/06/2023 US CELLULAR 33.75
501945 01/06/2023 VERIZON WIRELESS 120.03
501946 01/06/2023 SAVANT LEARNING SYSTEMS 4,950.00
501947 01/06/2023 WANTMAN GROUP INC 1,370.14
501948 01/06/2023 W F S A A 75.00
501949 01/06/2023 WHEEL AND SPROCKET INC 2,230.00
501950 01/06/2023 WI DEPT OF TRANSPORTATION 151.78
504,722.96
PROCEEDINGS OF THE COMMON COUNCIL
CITY OF OSHKOSH, WISCONSIN
December 13, 2022
REGULAR MEETING held Tuesday, December 13, 2022 at 6:00 p.m. in the Council
Chambers, City Hall.
Mayor Palmeri presided.
PRESENT: Council Members Lynnsey Erickson, Michael Ford, Matt Mugerauer, Aaron
Wojciechowski, Courtney Hansen, Bill Miller (arrived at 6:05), and Mayor Palmeri.
ALSO PRESENT: Mark Rohloff, City Manager; Jessi Balcom, City Clerk; Lynn Lorenson, City
Attorney; and James Rabe, Public Works Director.
PUBLIC HEARINGS
1. Res 22-512 Approve Final Resolution for Special Assessments for Concrete Pavement,
Asphalt Pavement, Sidewalk (New and Rehabilitation), Driveway Aprons,
Sanitary Sewer Main and Laterals (New and Relay), Water Main and
Laterals (New and Relay), and Storm Sewer Mains and Laterals (New and
Relay) Relating to Contract No. 22-02
A) 9th Avenue from 100’ west of South Main Street to the Railroad Tracks
B) South Main Street from 100’ north of 9th Avenue to 100’ south of 9th
Avenue
MOTION TO APPROVE: Ford; second, Erickson
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
2. Res 22-513 Approve Final Resolution for Special Assessments for Asphalt Overlay
Relating to Contract No. 22-21
A) Huron Avenue, from North Main Street to Mount Vernon Street
B) North Westhaven Drive, from S.T.H. 21 to Omro Road
C) Alley west of South Main Street, from West 9th Avenue to West 10th
Avenue
D) West 4th Avenue, from South Sawyer Street to Guenther Street
MOTION TO APPROVE: Erickson; second, Hansen
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
3. Res 22-514 Approve Final Resolution for Special Assessments for Concrete Pavement,
2
Asphalt Pavement, Sidewalk (New and Rehabilitation), Driveway Aprons,
Sanitary Sewer Main and Laterals (New and Relay), Water Main and
Laterals (New and Relay), and Storm Sewer Mains and Laterals (New and
Relay) Relating to Contract No. 22-25
A) Ripon Lane (West South Park Avenue to the end of Ripon Lane)
MOTION TO APPROVE: Erickson; second, Wojciechowski
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
*4. Ord 22-515 Approve Official Map Amendment for the Deletion of the Campbell
Creek Storm Drainage Detention Area Generally Located at the
Southwest Corner of West 9th Avenue and South Washburn Street
(Plan Commission Recommends Approval)
FIRST READING – NO ACTION
*5. City of Oshkosh Wastewater Utility 2042 Facilities Plan
NO ACTION - OPPORTUNITY FOR PUBLIC TO PROVIDE INFORMATION TO
COUNCIL
CITIZEN STATEMENTS TO COUNCIL
(Citizens are to address the Council only. Statements are limited to five (5) minutes; must
address items that are not listed on the Council meeting agenda, are limited to issues that have
an impact on the City of Oshkosh and the Common Council may address at a future meeting,
and must not include endorsements of any candidates or other electioneering)
Patricia Diener, 1316 Broad Street – Misc. Subjects
CONSENT AGENDA ITEMS
(Consent Agenda Items are those items of a routine administrative nature that are voted on by
the Council in a Single Roll Call Vote. Staff Recommends Approval of all Items. Any member
of the public or Common Council may request that an item be removed from the Consent
Agenda for discussion)
6. Report of Bills by the Finance Director
7. Receipt & Filing of Meeting Minutes - Common Council, Regular Meeting 11.22.22
8. Receipt & Filing of Meeting Minutes – Library Board Meeting 10.27.22
9. Receipt & Filing of Meeting Minutes – Museum Board Meeting 11.01.22
3
10. Receipt & Filing of Meeting Minutes - Museum Board Meeting 11.03.22
11. Res 22-516 Approve Allowance Of Claim, Partial Rescission And Refund Of Property
Taxes For 2021 For Hoffmaster Group For Property Located At 2920 N.
Main Street
12. Res 22-517 Approve Professional Services Agreement with Jacobs Engineering
Group for 2023 Wastewater Utility Technical Services ($247,420.00)
13. Res 22-518 Approve Amendment to Contractor Agreement with Bezio Animal
Control for Nuisance Animal Trapping for Storm Water Utility
(+$21,000.00)
14. Res 22-519 Approve City-Wide Storm Water Quality Management Plan
15. Res 22-520 Approve Amendment to State/Municipal Agreement with the
Wisconsin Department of Transportation for the Rehabilitation of South
Washburn Street from West 20th Avenue to Dickinson Avenue
16. Res 22-521 Approve Amendment to State/Municipal Agreement with the
Wisconsin Department of Transportation for the Rehabilitation of
Osborn Avenue from 1,600’ West of Mason Street to Knapp Street
17. Res 22-522 Approve One Year Agreement with Greater Oshkosh Healthy
Neighborhoods Incorporated (GO-HNI) ($100,000.00)
18. Res 22-523 Accept Easements for Various Municipal Utilities in and Northeast of
Vacated East 8th Avenue and Release of Reserved Utility Rights within
a Portion of Vacated East 8th Avenue (Plan Commission and
Redevelopment Authority Recommend Approval)
19. Res 22-524 Accept Storm Sewer Easements North of East 9th Avenue (Plan
Commission and Redevelopment Authority Recommend Approval)
20. Res 22-525 Approve Conditional Use Permit for a Multi-Family Use at 913 South
Main Street and 915 South Main Street (Plan Commission Recommends
Approval)
21. Res 22-526 Approve 2022 Great Neighborhoods Funding in the Amount of
$232,400.00
22. Res 22-527 Accept Hazardous Materials Grant from Green Lake County and Approve
Amendment to Fire Department 2022 Operating Budget to Allow for
Expenditure of Grant Funds for Purchase of Dual Band Portable Radio
($7,517.31)
23. Res 22-528 Approve Amendment To Fire Department 2022 Operating Budget To
Increase Expenditures for Fire Special Revenue Fund ($5,087.95)
24. Res 22-529 Award Bid to Various Vendors for Chemicals for the Water
Filtration/Wastewater Treatment Plants for 2023 (Various Amounts)
25. Res 22-530 Award Bid to Full Service Organics Management, LLC for Digester
Cleaning Services for Wastewater Treatment Plant ($64,900.00)
26. Res 22-531 Approve Cooperative Purchase of TASER equipment from Axon
4
Enterprise Inc. for Police Department ($201,412.50)
27. Res 22-532 Approve Cooperative Purchase of Crisis Negotiator Vehicle from LDV
Custom Specialty Vehicles for Police Department ($284,188.00)
28. Res 22-533 Approve Special Class “B” License, Operator Licenses & Secondhand
Dealer Licenses
MOTION TO ADOPT CONSENT AGENDA: Mugerauer; second, Erickson
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
NEW ORDINANCES
29. Ord 22-534 Update Parking Ordinances on Algoma Boulevard (request waiving 2nd
reading)
MOTION TO SUSPEND THE RULES AND ADOPT AFTER FIRST READING: Ford;
second, Miller
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
MOTION TO APPROVE: Ford; second, Miller
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
PENDING ORDINANCES
30. Ord 22-535 Extend No Parking area on the south side of Ceape Avenue from Court
Street to 120 feet west
MOTION TO APPROVE: Mugerauer; second, Ford
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
31. Ord 22-536 Approve Request to Annex to the City from the Town of Oshkosh / Soper
Annexation; 3400 Jackson Street (Plan Commission Recommends
Approval)
MOTION TO APPROVE: Mugerauer; second, Hansen
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
32. Ord 22-537 Cancel December 27, 2022 Council Meeting
5
MOTION TO APPROVE: Erickson; second, Mugerauer
CARRIED: Ayes (6), Ford, Mugerauer, Hansen, Wojciechowski, Erickson, and Mayor
Palmeri
Noes (1), Miller
NEW RESOLUTIONS
33. Res 22-538 Approve 2023 Storm Water Utility Rate ($19.81 / ERU / Month)
MOTION TO DEFER TO NEXT COUNCIL MEETING: Miller; second,
Wojciechowski
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and Mayor
Palmeri
34. Res 22-539 Adopt the 2023 Annual Budget For The Water, Sewer, And Stormwater
Utilities For The City Of Oshkosh – as amended
MOTION TO APPROVE: Erickson; second, Miller
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
Motion to Amend to add enhancement #19 (Water Filtration Operator $90,000) on page
35 of “City of Oshkosh 2023 Budget Amendments Approved as of 11.12.22” to the 2023
Annual Budget for the Water. Sewer, and Stormwater Utilities for the City of Oshkosh:
Ford; second, Mugerauer
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
35. Res 22-540 Approve Closing Out The Police Pension Fund
MOTION TO APPROVE: Mugerauer; second, Miller
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
36. Res 22-541 Authorize the filing by GO Transit of 2023 FTA and WisDOT Operating
and Capital Assistance Grants as well as County Transportation
Assistance
6
MOTION TO APPROVE: Erickson; second, Mugerauer
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
37. Res 22-542 Accept Grant from the Oshkosh United Way to expand GO Transit’s 2023
Access to Jobs Program ($13,000)
MOTION TO APPROVE: Erickson; second, Miller
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
38. Res 22-543 Approve Conditional Use Permit for Expansion of an Institutional
Residential Use and a Group Development at 851 County Road Y (Plan
Commission Recommends Approval)
MOTION TO DEFER TO NEXT COUNCIL MEETING: Hansen; second, Mugerauer
CARRIED: Ayes (5), Ford, Mugerauer, Hansen, Wojciechowski, and Mayor Palmeri
Noes (2), Miller, and Erickson
39. Res-22-544 Approve Specific Implementation Plan Amendment for an Electronic
Message Board at 2300 Witzel Avenue (Plan Commission Recommends
Denial)
MOTION TO APPROVE: Mugerauer; second, Hansen
LOST: Noes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
40. Res 22-545 Approve Designated Outdoor Refreshment Area (DORA) in the
Downtown/Business Improvement District (BID) Area – as amended
MOTION TO APPROVE: Wojciechowski; second, Mugerauer
Motion to amend permit days and hours to 5PM-10PM Wednesday-Friday and 1PM -
10 PM Saturday: Ford; second, Erickson
Motion to amend permit duration to April 1, 2023 to March 31, 2024 with
Council review of permit in December 2023; Erickson; second, Miller
Motion to lay over Res 22-545: Palmeri; second Erickson
7
LOST: Noes (5), Ford, Mugerauer, Hansen, Miller, Wojciechowski
Ayes (2) Erickson, and Mayor Palmeri
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson,
and Mayor Palmeri
CARRIED: Ayes (4), Ford, Hansen, Erickson, and Mayor Palmeri
Noes (3), Miller, Mugerauer, and Wojciechowski,
CARRIED: Ayes (6), Ford, Mugerauer, Hansen, Miller, Wojciechowski, and Erickson
Noes (1) Mayor Palmeri
COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS
Future Agenda Items: Review of Beer Garden Ordinances and Processes
Future Workshops: Streetlights - Workshop cancelled; Council would prefer report
COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS
Wojciechowski- Commented on Public Arts Forum last week and the Sustainability Advisory
Board developing goals.
Hansen- Also commented on above event, openings on various boards and commissions and
recognized Dan Becker, Chair of Traffic/Parking Advisory Board is retiring.
Mayor Palmeri - Commented on openings on various boards and commissions and the need for
citizens to apply.
CITY MANAGER ANNOUNCEMENTS & STATEMENTS
Professional Services Agreement with Strand Associates, Inc. for 2023 Engineering
Services for Sawyer Creek Watershed ($74,500.00)
Professional Services Agreement with KL Engineering, Inc. for Transportation
Engineering On-Call Assistance Services for Calendar Year 2023 ($40,000.00)
Professional Services Agreement with Brown and Caldwell for 2023 Site Plan Review
Services ($25,000.00)
Professional Services Agreement with Brown and Caldwell for 2023 General Storm
Water Services ($60,000.00)
Housing Study and Needs Assessment Plan Implementation
Requests for ARPA Funds from non-profit entities
Outstanding Issues
MOTION TO GO INTO CLOSED SESSION (City Manager's Office)
The Common Council may convene into Closed Session pursuant to Section 19.85(1)(c)
of the Wisconsin State Statutes to consider employment, promotion, compensation or
performance evaluation data of any public employee over which the governmental
8
body has jurisdiction or exercises responsibility (specifically the annual performance
evaluation of the City Manager); Mugerauer; second, Ford
CARRIED: Ayes (7), Ford, Mugerauer, Hansen, Miller, Wojciechowski, Erickson, and
Mayor Palmeri
ADJOURN
MOTION TO ADJOURN: Mugerauer; second, Hansen
CARRIED: VOICE VOTE
The meeting adjourned at 7:58 p.m. JESSI L. BALCOM
CITY CLERK
MINUTES OF THE LIBRARY BOARD
Oshkosh Public Library
November 17, 2022
The Regular Meeting of the Oshkosh Public Library Board of Trustees was held on November 17, 2022, in the
Lower Level of the Oshkosh Public Library. The meeting was called to order at 3:00 pm by Vice-President,
Lindsay Mugerauer.
Present were: Julie Davids, Larry Lautenschlager, Christine Melms-Simon, Lindsay Mugerauer, Baron
Perlman, David Rucker, and Samantha Teal, Adjunct Board Member. Absent were: Bill Bracken, Kim Brown
David Romond and Amber Shemanski. Others present were: Jeff Gilderson-Duwe, Oshkosh Public Library
Director; Ruth Percey, Assistant Director for Public Services; Lisa Voss, Assistant Director for Library
Development; and Julie Schmude, Business Manager.
Consent Agenda Items:
• Meeting Minutes of the Regular Meeting of October 27, 2022.
• Vouchers payable - $272,209.00
Motion to approve consent agenda as presented at the meeting
Motion: Lautenschlager; Second: Perlman; Vote: Unanimous
New Business
• 2023 Calendar of Library Board Meetings.
Motion to approve the 2023 calendar of board meetings
Motion: Perlman; Second: Lautenschlager; Vote: Unanimous
• 2023 Schedule of Library Closings.
Motion to approve the 2023 schedule of library closings.
Motion: Perlman; Second: Lautenschlager; Vote: Unanimous
Library Director’s Report
• The director gave an update of the library trust funds
Adjournment
Motion to Adjourn the meeting at 3:24 PM
Motion: Lautenschlager; Second: Rucker Vote: Unanimous
Respectfully,
Jeff Gilderson-Duwe, Secretary
Julie Schmude – Recorder
Minutes of the December 1, 2022 Museum Board Meeting
Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901
Page 1 of 4
Minutes of the December 1, 2022 Board Meeting
(Approved at the January 5, 2022 Board Meeting.)
The December meeting of the Oshkosh Public Museum (OPM) Board was held Thursday,
December 1, 2022, in the Lecture Room of the Museum. President Loiacono called the meeting to
order at 4:04 pm.
The roll was taken by Administrative Assistant Theresa Books.
PRESENT AT ROLL: President Gabe Loiacono, Vice President Becky Matzke, Secretary Connie
Drexler, Board Members Carol Fenrich, Dana Stolley and Jean Thierman, Alternate Vicky Redlin,
and Oshkosh Area School District Board President Barb Herzog
EXCUSED: Board Member Jim Hoffman, Alternate Tiara Cavett, and Superintendent of Schools
Bryan Davis
ALSO PRESENT: Director Sarah Phillips, Assistant Director Anna Cannizzo, Marketing
Coordinator Kate Stel, and Administrative Assistant Theresa Books taking the minutes
With Director Hoffman absent, President Loiacono appointed Ms. Redlin.
There were no citizen statements to the Board and none were received.
Consent Agenda items included:
A. Minutes of the November 1 and 3, 2022, Board Meetings
B. December Bill List
C. 2023 Board Meeting Dates
MOTION: Adopt Consent Agenda (Matzke; second Thierman)
CARRIED: Yes (8) Drexler, Fenrich, Herzog, Loiacono, Matzke, Redlin, Stolley, Thierman
Presentation and Review of the Board Governance Calendar was postponed until the January
meeting. Director Phillips is waiting on a few details from staff at City Hall to be clear on the
Capital Improvement Projects (CIP) and budget preparation schedules for 2023.
Director Phillips then went over proposed changes to several Museum fees (attached.) Discussion
followed. Museum admission of free for children 5 and under will be changed to free for children
3 and under. This will align with what other museums in the area do. Also, OPM is providing
programming specific to four and five year olds. Particularly with the second Saturday Family
Discovery Days programming. Charging $4 for four year olds and up will help defray the cost of
the programming. Ms. Stolley noted that if a family purchases a family membership, they may
come to as many of the Family Discovery Day programs for free, so that is a good value. When
discussion was complete, President Loiacono asked for a Motion.
Minutes of the December 1, 2022 Museum Board Meeting
Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901
Page 2 of 4
MOTION: Board approve fee changes as presented. (Thierman; second Fenrich)
CARRIED: Yes (8) Drexler, Fenrich, Herzog, Loiacono, Matzke, Redlin, Stolley, Thierman
Board Secretary Connie Drexler then presented information she learned from two conference
sessions she attended. She noted that one of the roles of Board members is to link their friends and
contacts to the Museum, to be ambassadors when they are out and about, to share the good things
that are happening at OPM; projects, programs and exhibits. Talk it up. She shared the idea for the
Board to have a nominating committee to recruit future Board members intentionally based on
Board needs, to recommend what skills and requirements are needed, and to provide orientation
with staff and Board. Also important for the Board is fundraising training, such as to learn to be
aware of things to listen for in conversations. Board and staff could have a social gathering so that
the Board can get a sense of who the staff are and what things the Board could do to help them.
Additionally, it was recommended that Board members work as volunteers at events. This would
give them the opportunity to work with staff and to meet other member volunteers. In the sessions
it was recommended to write it in the Board job description that Board members are expected to
attend events.
Ms. Drexler reported that another idea is to have a Development Committee to discuss how to
engage non-board members. This committee would not be solely responsible for raising money,
they would work with the Development staff (at OPM this is the Director and the Marketing
Coordinator).
Host no-ask events such as recognition gatherings
100% Board giving is recommended; no specific amount, but that the Board give to this
institution they appreciate enough to serve on its Board
Board members should definitely be Museum members and renew memberships each year
Make calls to thank donors
Hand-write thank you notes
Carry Museum business cards to give to people they interact with
Ms. Drexler emphasized an idea that Board members should ask advice of members and
colleagues. In the conference session they noted that if you want to get money, ask for advice!
People will offer ideas, and may even be willing to help fund it or to help carry the idea through
by participating. An example, a Board member could converse saying, “We are just starting this
Legacy Program. Will you take a look at the brochure, what does it seem like? Is there anything
missing?” Ms. Drexler reported that Past Perfect has grants listed by State. Eagle River Public
Library also has grant listings.
Highlights of the second session Ms. Drexler covered included having information regarding
planned giving, such as a quarter-page “ad” always in The Muse and something on the website,
always there, unobtrusive, but the information is out there and available. Having a brochure to
mail out to members periodically. She noted that the average gift of donors who plan their giving
in their wills is $108,000. Especially important is to have a document prepared with the Museum
tax number and other pertinent information that an estate planning attorney would use to help
their clients plan a bequest to the Museum. The more accessible that information is, the better.
IRA, 401K donations can be transferred tax free. Legacy money goes into the endowment. Winston
Minutes of the December 1, 2022 Museum Board Meeting
Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901
Page 3 of 4
Churchill once said, “By what we get we make a living, by what we give, we make a legacy.”
Sending letters that include the information directly to estate planning attorneys is also advised.
That way when their clients are with them, if they feel the Museum would be a good fit for their
client, matching their interests, the attorney can present the information. Sometimes clients ask
attorneys for suggestions. Working with community foundations is also a good starting place.
In conclusion, Ms. Drexler reported that the Wisconsin Historical Society has a Legacy Circle
named after one of their generous donors. The OPM could have the Edgar Sawyer Legacy Circle.
Send a brochure about the Legacy Circle to all members, celebrate the people while they are alive.
Have exclusive events, recognition lunches. Give name tags with ribbons, a lapel pin with the logo.
That concluded Ms. Drexler’s report.
President Loiacono asked about the Board’s interest in having a Development Committee.
Members are interested so he asked that they email to him ideas and questions. He’ll compile the
information for further discussion at the January meeting.
President Loiacono then requested Director Phillips present the Director’s report.
Director Phillips began with an Education update. She reported that LTE Education Assistant,
Amanda Jencik, joined the OPM staff on November 7th. For her orientation, Amanda shadowed staff
on a few field trips to learn how the content and activities are presented. Since completing her
training, Amanda has led all the in-person field trips at the Museum. She comes with a great deal of
teaching experience, which is reflected in her interaction with every class. Amanda has worked
closely with Tanya Schmidt to adjust the field trip activities to keep students engaged with the
exhibit content. Additional hands-on learning has also been integrated to make these visits as
effective and beneficial as possible for students and teachers.
Director Phillips reported Emily Rock has led virtual field trips for 15 middle and high school
classes, totaling 441 students. These virtual visits give the Museum an opportunity to share the
content of Manufacturing Victory with grade levels that have content-related social studies
curriculum standards.
Regarding 2023, Director Phillips noted it will be a year of building and calibration for the OPM. As
2022 ends and the new year begins, staff will begin implementing plans for the closure and
deinstallation of Memories and Dreams. Staff will craft specific language regarding the retirement of
this exhibit to communicate the reasons for closing the exhibit and what will be created in its place.
Director Phillips further noted that physical construction of the museum will require some areas of
the Museum to be closed at designated times during the year. Once deinstallation of Memories and
Dreams is complete, demolition and construction in that space will begin. The Museum is working
with Split Rock Studios to made design plans for the new gallery space, which will include loading
doors to allow large crates to be lifted in from the exterior of the building.
Minutes of the December 1, 2022 Museum Board Meeting
Oshkosh Public Museum ■ 1331 Algoma Boulevard ■ Oshkosh, Wisconsin 54901
Page 4 of 4
In conclusion Director Phillips reported that the Museum will be working to meet the Quality of Life
goals designated in the 2023 City Strategic Plan. Staff will be reevaluating practices, policies, and
brand identity. In part, this requires a specific OPM Strategic Plan to be created, mapping out tasks
and outcomes for measurable progress. These activities will ensure that the Museum understands its
place within the community, can best serve the public, and that those operations are aligned with
professional best practices and standards. That concluded the Director’s Report.
President Loiacono requested the Auxiliary report.
Auxiliary President Holly Eichman reported that there were 69 paying guests at the 2022 Gala, down
from 125 at the last Gala in 2019. It was thought that the low attendance might have been because of
the bad weather, beginning of deer hunting season, and the change from a Thursday night to a
Friday night. Net profit from the Gala was $3,802. There were more than ten auction items, many
raffle baskets, and 30 Oaks Candy boxes. At the wrap up meeting it was suggested the Auxiliary get
a “wish list” from Museum staff like they have done in the past; for suggestions on how to best use
the money to benefit the Museum. In conclusion, Ms. Eichman reported that the Auxiliary will have
a holiday sing-a-long at their December 9 meeting. Madison McCartney will play the keyboard. That
concluded the Auxiliary report.
With no other agenda items, President Loiacono asked for a motion to adjourn.
MOTION: Adjourn (Stolley; second Redlin)
CARRIED: Voice Vote
The meeting adjourned at 5:18 p.m.
JANUARY 10, 2023 23-01 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: ADOPT WASTEWATER UTILITY 2042 FACILITIES PLAN
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the City of Oshkosh Wastewater Treatment Plant is operating under
its approved Wisconsin Pollutant Discharge Elimination System Permit, Section 201 of
the Clean Water Act and chapter NR110 of the State of Wisconsin Administrative Code,
which all require wastewater utility facility planning to meet identified water quality
goals; and
WHEREAS, Jacobs Engineering Group, Inc., has prepared the Wastewater Utility
2042 Facilities Plan; and
WHEREAS, the Facility Plan provides the City with a plan to continue to provide
reliable, efficient, and regulatory-compliant wastewater collection and treatment; and
WHEREAS, the Facility Plan contains recommended significant fiscal
expenditures over its twenty (20) year life and each project will need to be included in a
Capital Improvement Program and approved by Council; and
WHEREAS, a public information meeting was held on the Facility Plan on
November 29, 2022 and a public hearing held at the December 13, 2022 Council meeting.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the attached Wastewater 2042 Facilities Plan is hereby adopted and the
appropriate city officials are hereby authorized and directed to take those actions
reasonable and necessary to implement the Facility Plan in connection with the
preparation of future capital improvement and community development plans.
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TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works /
Utilities General Manager
DATE: January 5, 2023
RE: Adopt Wastewater Utility 2042 Facilities Plan
BACKGROUND
The City of Oshkosh’s (City) Wastewater Treatment Plant (WWTP) is operating under its
approved Wisconsin Pollutant Discharge Elimination System Permit No. WI-0025038-09-
1 settlement agreement. As part of the permit compliance schedule to meet new lower
effluent phosphorus limits, the City, with the assistance of Jacobs Engineering Group,
Inc., has prepared the Wastewater 2042 Facilities Plan (Facility Plan). This Plan includes
recommendations for phase improvements across many aspects of the Wastewater Utility
necessary to maintain essential infrastructure and meet regulatory requirements over the
next twenty (20) years.
The basic purpose of the Facility Plan is to assess the condition of the C ity’s sewerage
system, establish system needs for improvement, evaluate options to address system
needs, and identify cost-effective alternatives. Facility planning is required by the
Federal government, under Section 201 of the Clean Water Act, to determine the control
and treatment requirements needed to meet Federal water quality goals. Facility
planning is also required under Wisconsin Administrative Code Chapter NR 110
Sewerage Systems (NR 110) to address sewer service area treatment needs and provid e
responsible pollution abatement. The City’s Facility Plan must also conform to the
recommendations of the East Central Wisconsin Regional Planning Commission, the
agency responsibility for delineating the City’s sewer service area and for implementing
the area-wide water quality management plan.
The Facility Plan must be approved by the Wisconsin Department of Natural Resources
before the City can construct a new filtration facility at the WWTP that will be operated
to reduce levels of phosphorus released to the environment by 2027.
A Public Information Meeting was held on November 29, 2022 and a Public Hearing was
held at the Common Council meeting on December 13, 2022.
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ANALYSIS
The Facility Plan provides the City with a plan to continue to provide reliable, efficient,
and regulatory-compliant wastewater collection and treatment.
The 2022 – 2042 Facility Plan encompasses the following topics:
Inventory of existing conditions and projected future needs
Regulations, standards, and objectives to be met
Analysis of available planning information
Asset management approach to identifying and evaluating alternative
improvements
Selected improvements
Improvements implementation schedule
Public involvement
FISCAL IMPACT
The Facility Plan contains significant fiscal expenditures over its twenty (20) year life.
Each project will need to be included in a Capital Improvement Program and approved
by Council. Projects in later years will be evaluated and adjusted in accordance with
needs and serviceability.
RECOMMENDATIONS
I have reviewed this Plan and I am hereby recommending the Common Council adopt
the Wastewater Utility 2042 Facilities Plan.
Approved,
Mark A. Rohloff
City Manager
SMG/tlt
Draft
Wastewater Treatment Plant Facility Plan
Volume 1
Volume 2
Volume 3
Comments may be sent to DPW@ci.oshkosh.wi.us
by Friday, December 2 nd
JANUARY 10, 2023 23-02 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH
JACOBS ENGINEERING GROUP, INC. FOR 2023 WASTEWATER
UTILITY TECHNICAL SERVICES ($124,810.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City officials are hereby authorized to enter into and take those steps necessary to
implement an appropriate a professional services agreement with Jacobs Engineering
Group, Inc. for wastewater utility technical services for calendar year 2023 consistent with
the attached proposal in the amount of one hundred twenty four thousand eight hundred
ten dollars ($124,810.00).
Acct. No. 0541186X-64XX-XXXXX Multiple Accounts
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TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works /
Utilities General Manager
DATE: January 5, 2023
RE: Approve Professional Services Agreement with Jacobs Engineering
Group, Inc. (Jacobs) for 2023 Water Utility Technical Services ($124,810)
BACKGROUND
The Department of Public Works Utility Division has a variety of regulatory compliance
programs and engineering planning activities that require technical assistance. Jacobs
has provided these services in the past and has submitted a scope of services to provide
these for 2023. The projects included in this agreement include:
Water Distribution System Hydraulic Modeling Services – Jacobs will provide
water distribution system hydraulic modeling services on an on -call, task order
basis.
Raw Water Intakes Improvement Planning – Raw water is supplied to the Water
Filtration Plant (WFP) via a 60” diameter, nearly 5,000’ long intake and raw water
pipeline that was constructed to 2005. Recent inspection of the 60” intake found
that minor repairs are needed. To affect repairs, the 60” intake needs to be taken
out of service and a backup intake used for water supply. Currently, none of the
backup intakes are reliable. To provide a reliable backup intake, the City of
Oshkosh (City) intends to modify the 36” intake and the 30” raw water pipeline to
bypass Miller’s Bay. The 36” intake /30” raw water pipeline have not been used
for 16 years and need to be cleaned and inspected to assess their condition. Jacobs
will assist the City in the development of technical and permitting requirements
for intake and pipeline cleaning and inspection services to be performed by a
specialty contractor retained by the City. Jacobs will review the pipeline
inspection results to identify repairs needed to return the intake to reliable
operation. Jacobs will prepare conceptual design documentation and identify
construction permitting requirements for the following improvements to increase
operational flexibility: Installing a pipeline to directly connect the 36” intake to
the 30” raw water line to bypass Miller’s Bay; installing a pipeline to connect the
30” raw water line to the Diversion Vault; and extending chloramine solution
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piping to the 36” intake inlet crib. A portion of the 30” raw water pipeline is
located in Menominee Park. In addition to preparing a conceptual level cost
estimate for the 36” intake and 30” raw water pipel ine improvements, Jacobs will
prepare a preliminary sequence of construction and schedule, including
construction impacts to park access and functions. For comparison with the
Miller’s Bay Bypass project, Jacobs will prepare conceptual design information for
installation of a new 36” intake in the vicinity of the 24” intakes directly east of the
plant. The preliminary information will include a feasible intake alignment;
design, permitting and construction schedule; budgetary cost estimate; and
description of potential construction impacts. Jacobs will summarize the planning
information for the Miller’s Bay Bypass and alternative new intake in a Raw Water
Intake Planning Study Report.
Granular Activated Carbon (GAC) and Dual Media Filter Characterization – In
2023 and 2024, the City intends to start replacing GAC and dual (sand and
anthracite) media. Media replacement will be implemented in phases to maintain
continuous operation of the WFP. To help the City prioritize phase media
replacement, Jacobs will assist the City with a media characterization study. The
study will involve collecting samples of GAC and dual-filter media for laboratory
analysis to determine media condition and help estimate remaining useful life.
Water Filtration Plant (WFP) Engineering Assistance – Jacobs will provide
engineering services on an on-call, task order basis. At the request of the City,
Jacobs will consult with the WFP staff on facility performance, water quality, and
regulatory topics.
Revised Lead and Copper Rule Compliance Assistance – The City is engaged in
multiple activities to prepare for compliance with the upcoming revised Fe deral
Lead and Copper Rule. Current efforts include development of the City service
line material inventory, service line material data-customer web-based interface,
distribution system water quality review in preparation for future required
optimized Water Quality Parameters, lead serv ice line replacement, corrosion
control treatment upgrades, and public education and outreach. Jacobs will assist
the City as directed, providing technical resources when needed.
ANALYSIS
Jacobs has provided services for the Water Utility for the past several years and has the
institutional knowledge of these programs and staff with the experience and expertise
necessary to complete this work in an effective and efficient manner.
FISCAL IMPACT
This work will be funded with Water Utility Operating funds approved in the 2023 Water
Utility Operating Budget (Account #0541186X-64XX-XXXXX/Multiple Accounts).
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RECOMMENDATIONS
Chapter 12 of the Municipal Code of the City of Oshkosh (Code) provides that professional
services of a specialized nature, including engineering services, may be procured without
the use of formal, sealed quotes. I have reviewed the agreement and in accordance with
Section 12-16 of the Code, I am hereby recommending the Common Council approve this
agreement.
Approved,
Mark A. Rohloff
City Manager
SMG/tlt
JANUARY 10, 2023 23-03 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE CIP BUDGET AMENDMENT AND CHANGE ORDER
NO. 1 (FINAL) FOR PUBLIC WORKS CONTRACT 20-02
SOUTHWEST INDUSTRIAL PARK / CLAIRVILLE ROAD –
CONSTRUCTION / VINTON CONSTRUCTION COMPANY, INC.
(+$47,413.10)
INITIATED BY: PUBLIC WORKS DEPARTMENT
WHEREAS, the City previously entered into an Agreement with Vinton
Construction Company, Inc. for Southwest Industrial Park / Clairville Road –
Construction; and
WHEREAS, the Common Council has adopted the 2020 Capital Improvement
Program and Budget, which is on file in the Office of the City Clerk and available for
public inspection; and
WHEREAS, the contract was originally awarded in November of 2020; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Program
Budget to transfer funds for additional services and adjust quantities with the project.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the 2020 Capital Improvements Budget, on file in the City Clerk’s Office, is
hereby amended as follows:
o To transfer $80,000.00 from Account No. 03210410-6801-04104 (Contract Control-
Paving-21-04 West 9th Avenue Reconst) to Account No. 03210410-6801-04915
(Contract Control-Paving-20-02 SW Ind Prk / Clairville Rd Co).
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that
the following change Order, a copy of which is attached, is hereby approved:
JANUARY 10, 2023 23-03 RESOLUTION
CONT’D
VINTON CONSTRUCTION COMPANY, INC.
1322 33rd Street
Two Rivers, WI 54241
Net Increase to Contract: $47,413.10
PURPOSE: See attached Change Order.
Money for this purpose is hereby appropriated from:
Acct. Nos. 03210410-6802-04915 Contract Control-Sanitary Sewer-20-02 SW
Ind Prk / Clairville Rd Co
03210410-6803-04915 Contract Control-Water Main-20-02 SW Ind Prk
/ Clairville Rd Co
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TO: Honorable Mayor and Members of the Common Council
FROM: Justin Gierach, Engineering Division Manager / City Engineer
DATE: January 5, 2023
RE: Approve CIP Budget Amendment and Change Order No. 1 for Public
Works Contract No. 20-02 Southwest Industrial Park / Clairville Road –
Construction / Vinton Construction Company, Inc. (+$47,413.10)
BACKGROUND
Change Order No. 1 (Final) for Contract 20-02 is scheduled for consideration by the
Common Council at the January 10, 2023 meeting. The Contract was originally
awarded to Vinton Construction Company, Inc. in November of 2020. This change
order is for additional services requested by the City and to adjust quantities to match
the necessary installation in the field.
ANALYSIS
Following is a summary of the significant changes to each section of the Capital
Improvement Program (CIP):
Street – Additional excavation was required for poor subgrade sections of Transit
Drive that were encountered as the new road was being prepared. Also, final
quantities were adjusted to match field conditions.
Sanitary Sewer – Final quantities were adjusted to match field conditions.
Water Main – Final quantities were adjusted to match field conditions.
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FISCAL IMPACT
Contract Section Change Order Amount
Estimated Total
Construction Costs
CIP Budget/
Transferred Amount
Street $54,188.65 $3,020,589.62 $3,022,290
Sanitary Sewer -$5,719.55 $173,905.92 $200,000
Water Main -$1,056.00 $13,265.50 $20,000
Total $47,413.10 $3,207,761.04 $3,242,290
Funding for the Sanitary Sewer and Water Main portion of this Change Order is in the
2020 CIP (Account #03210410-6802-04915/Contract Control-Sanitary Sewer-20-02 SW
Ind Prk / Clairville Rd Co and #03210410-6803-04915/Contract Control-Water Main-20-
02 SW Ind Prk / Clairville Rd Co). Funding for the Street portion of this Change Order
is available from CIP projects which have come in under budget:
$80,000 will be transferred from Account No. 03210410-6801-04104 (Contract
Control-Paving-21-04 West 9th Avenue Reconst) to Account No. 03210410-6801-04915
(Contract Control-Paving-20-02 SW Ind Prk / Clairville Rd Co).
RECOMMENDATIONS
I recommend approval of Change Order No. 1 (Final) to Contact No. 20-02 in the
amount of +$47,413.10 to Vinton Construction Company, Inc. and the transfer of CIP
funds.
Approved:
Mark A. Rohloff
City Manager
JLG/tlt
TO: VINTON CONSTRUCTION CO CHANGE ORDER #1 (FINAL)
P.O. BOX 137
TWO RIVERS, WI 54241
Your present contract with the City of Oshkosh, Contract No. 20-02, awarded November 10, 2020, is hereby amended
and changed as follows:
$22,246.30
$25,166.80
$47,413.10
SECTION I TOTALS
BID TOTAL $2,587,589.47 $2,587,589.47
CO #1 $47,413.10 $47,413.10
CONTRACT TOTAL $2,635,002.57 $2,635,002.57
CITY OF OSHKOSH
BY:
I certify that provision has been made to pay the liability that will accrue to the City of Oshkosh, Wisconsin,
under the within Change Order.
Approved as to form:
City Attorney
DATE: DECEMBER 1, 2022
______________________________
Comptroller
______________________________
Contractor
______________________________
Approved and accepted:
______________________________
City Manager
City Clerk
______________________________
NET INCREASE TO SECTION I:
NET INCREASE TO ADDITIONAL WORK:
NET INCREASE TO CONTRACT:
CONTRACT 20-02 CHANGE ORDER #1 (FINAL)
20-02
ITEM
NUMBER DESCRIPTION UNIT
CONTRACT
QUANTITY
INSTALLED
QUANTITIES
NET
INCREASE
NET
DECREASE
UNIT
PRICE
INCREASE IN
CONTRACT PRICE
DECREASE IN
CONTRACT PRICE
A-1010
Clearing; complete as
specified Stations 14.00 14.00 $500.00
A-1020
Grubbing; complete as
specified Stations 14.00 14.00 $500.00
A-1050
Mobilization; complete as
specified
Lump
Sum 1.00 1.00 $103,475.00
A-1051
Mobilization (extra); complete
as specified
Lump
Sum 1.00 0.00 -1.00 $1.00 ($1.00)
A-1110
Removing curb and gutter;
complete as specified
Linear
Feet 166.00 166.00 $3.00
A-1125
Pulverize pavement;
complete as specified
Square
Yards 5,500.00 5,765.00 265.00 $4.70 $1,245.50
A-1200
Unclassified excavation;
complete as specified
Cubic
Yards 17,000.00 28,654.00 11654.00 $11.25 $131,107.50
A-1210
Borrow excavation; complete
as specified
Cubic
Yards 7,900.00 0.00 -7,900.00 $0.01 ($79.00)
A-1324
9" concrete pavement
doweled; base in place and
grading; complete as
specified
Square
Yards 17,700.00 17,616.00 -84.00 $37.52 ($3,151.68)
A-1325
9" concrete pavement
doweled; HES; with 6" CABC
and grading; complete as
specified
Square
Yards 10,875.00 10,627.00 -248.00 $42.00 ($10,416.00)
A-1360
Adjust manholes and inlets;
complete as specified Each 62.00 64.00 2.00 $350.00 $700.00
A-1410
12" radius curb with 6" CABC
and grading; complete as
specified
Linear
Feet 240.00 306.00 66.00 $9.00 $594.00
A-1520
8" concrete sidewalk/
driveway/ramp with 3" CABC
and grading; complete as
specified
Square
Feet 13,825.00 12,924.00 -901.00 $5.15 ($4,640.15)
A-1700
Sawing existing pavement;
complete as specified
Linear
Feet 60.00 95.00 35.00 $3.00 $105.00
A-1800
Base aggregate dense; 3/4";
complete as specified Tons 550.00 666.29 116.29 $24.70 $2,872.36
A-1801
Base aggregate dense; 1-
1/4"; complete as specified Tons 2,025.00 2,089.11 64.11 $6.00 $384.66
A-1810
Breaker run; complete as
specified Tons 8,600.00 0.00 -8,600.00 $9.28 ($79,808.00)
A-1900
Tack coat; complete as
specified Gallons 440.00 200.00 -240.00 $3.00 ($720.00)
A-1905
5" asphaltic pavement MT
with 10" CABC and grading;
complete as specified
Square
Yards 6,225.00 6,471.00 246.00 $24.92 $6,130.32
A-1974
Pavement markings; epoxy;
4" (white); complete as
specified
Linear
Feet 4,075.00 4,051.00 -24.00 $0.79 ($18.96)
Page 2 of 8
CONTRACT 20-02 CHANGE ORDER #1 (FINAL)
ITEM
NUMBER DESCRIPTION UNIT
CONTRACT
QUANTITY
INSTALLED
QUANTITIES
NET
INCREASE
NET
DECREASE
UNIT
PRICE
INCREASE IN
CONTRACT PRICE
DECREASE IN
CONTRACT PRICE
A-1975
Pavement markings; epoxy;
4" (yellow); complete as
specified
Linear
Feet 3,850.00 3,840.00 -10.00 $0.79 ($7.90)
A-1976
Pavement markings; epoxy;
8" (white); complete as
specified
Linear
Feet 100.00 100.00 $3.00
A-1978
Pavement markings; stop-line
epoxy; 18" (white); complete
as specified
Linear
Feet 36.00 36.00 $16.00
A-1979
Pavement markings; arrow
epoxy; Type 1 (white);
complete as specified Each 2.00 2.00 $275.00
A-1999
EDA project sign; complete
as specified
Lump
Sum 1.00 1.00 $2,079.00
A-2004
Furnish and install 12" RCP
Class III storm sewer;
complete as specified
Linear
Feet 1,393.00 1,368.00 -25.00 $64.80 ($1,620.00)
A-2007
Furnish and install 15" RCP
Class III storm sewer;
complete as specified
Linear
Feet 132.00 130.00 -2.00 $59.00 ($118.00)
A-2013
Furnish and install 21" RCP
Class III storm sewer;
complete as specified
Linear
Feet 15.00 17.00 2.00 $67.80 $135.60
A-2016
Furnish and install 24" RCP
Class III storm sewer;
complete as specified
Linear
Feet 649.00 634.00 -15.00 $86.90 ($1,303.50)
A-2022
Furnish and install 30" RCP
Class III storm sewer;
complete as specified
Linear
Feet 661.00 675.00 14.00 $78.50 $1,099.00
A-2023
Furnish and install 30" RCP
Class V storm sewer;
complete as specified
Linear
Feet 100.00 104.00 4.00 $101.50 $406.00
A-2047
Furnish and install 19" x 30"
HERCP Class III storm
sewer; complete as specified
Linear
Feet 114.00 112.00 -2.00 $90.60 ($181.20)
A-2051
Furnish and install 29" x 45"
HERCP Class III storm
sewer; complete as specified
Linear
Feet 136.00 144.00 8.00 $104.00 $832.00
A-2053
Furnish and install 34" x 53"
HERCP Class III storm
sewer; complete as specified
Linear
Feet 146.00 144.00 -2.00 $128.00 ($256.00)
A-2140
Furnish and install 12" RCP
Class III apron endwall with
joint ties; complete as
specified Each 2.00 2.00 $1,256.00
A-2141
Furnish and install 15" RCP
Class III apron endwall with
joint ties; complete as
specified Each 2.00 2.00 $828.00
Page 3 of 8
CONTRACT 20-02 CHANGE ORDER #1 (FINAL)
ITEM
NUMBER DESCRIPTION UNIT
CONTRACT
QUANTITY
INSTALLED
QUANTITIES
NET
INCREASE
NET
DECREASE
UNIT
PRICE
INCREASE IN
CONTRACT PRICE
DECREASE IN
CONTRACT PRICE
A-2142
Furnish and install 18" RCP
Class III apron endwall with
joint ties; complete as
specified Each 2.00 0.00 -2.00 $881.00 ($1,762.00)
A-2146
Furnish and install 30" RCP
Class III apron endwall with
joint ties; complete as
specified Each 2.00 2.00 $1,597.00
A-2155
Furnish and install 19" x 30"
RCP Class III apron endwall
with joint ties; complete as
specified Each 4.00 4.00 $1,698.00
A-2157
Furnish and install 29" x 45"
RCP Class III apron endwall
with joint ties; complete as
specified Each 4.00 4.00 $1,780.00
A-2158
Furnish and install 34" x 53"
RCP Class III apron endwall
with joint ties; complete as
specified Each 4.00 4.00 $2,552.00
A-2201
Furnish and install standard
storm sewer manhole (4'
diameter); complete as
specified
Vertical
Feet 37.42 37.05 -0.37 $264.00 ($97.68)
A-2202
Furnish and install standard
storm sewer manhole (5'
diameter); complete as
specified
Vertical
Feet 37.32 37.35 0.03 $449.00 $13.47
A-2204
Furnish and install standard
storm sewer manhole (7'
diameter); complete as
specified
Vertical
Feet 3.65 4.00 0.35 $972.00 $340.20
A-2213
Furnish and install standard
storm sewer inlet manhole (4'
diameter); complete as
specified
Vertical
Feet 8.36 8.33 -0.03 $264.00 ($7.92)
A-2214
Furnish and install standard
storm sewer inlet manhole (5'
diameter); complete as
specified
Vertical
Feet 3.26 3.04 -0.22 $565.00 ($124.30)
A-2215
Furnish and install standard
storm sewer inlet manhole (6'
diameter); complete as
specified
Vertical
Feet 5.76 4.50 -1.26 $652.00 ($821.52)
A-2226
Furnish and install storm
sewer outlet structure;
complete as specified Each 1.00 1.00 $5,300.00
A-2237
Furnish and install Type 3
inlet (with 18" sump);
complete as specified Each 16.00 16.00 $1,380.00
A-2246
Reconstruct 4' diameter
storm sewer manhole;
complete as specified
Vertical
Feet 8.00 3.00 -5.00 $485.00 ($2,425.00)
Page 4 of 8
CONTRACT 20-02 CHANGE ORDER #1 (FINAL)
ITEM
NUMBER DESCRIPTION UNIT
CONTRACT
QUANTITY
INSTALLED
QUANTITIES
NET
INCREASE
NET
DECREASE
UNIT
PRICE
INCREASE IN
CONTRACT PRICE
DECREASE IN
CONTRACT PRICE
A-2247
Reconstruct 5' diameter
storm sewer manhole;
complete as specified
Vertical
Feet 12.00 7.00 -5.00 $575.00 ($2,875.00)
A-2254
Reconstruct 6' x 6' storm
sewer box manhole; complete
as specified
Vertical
Feet 6.00 4.00 -2.00 $950.00 ($1,900.00)
A-2506
Furnish; install; maintain; and
remove Type D inlet
protection; complete as
specified Each 50.00 50.00 $75.00
B-2508
Furnish; install; maintain; and
remove Type D modified inlet
protection; complete as
specified Each 4.00 4.00 $75.00
B-2510
Sediment removal - Type D
modified inlet protection;
complete as specified Each 4.00 4.00 $5.00
A-2512
Furnish; install; maintain; and
remove stone tracking pad;
complete as specified Each 2.00 0.00 -2.00 $1,000.00 ($2,000.00)
A-2514
Furnish; install; maintain; and
remove silt fence; complete
as specified
Linear
Feet 4,450.00 4,730.00 280.00 $2.75 $770.00
B-2516
Furnish; install; maintain; and
remove stone bag; complete
as specified Each 5.00 5.00 $15.00
B-2518
Furnish; install; maintain; and
remove 12" diameter
sediment logs; complete as
specified
Linear
Feet 24.00 24.00 $10.00
A-2522
Furnish; install; maintain; and
remove ditch check; complete
as specified Each 35.00 35.00 $75.00
B-2524
Furnish; install; maintain; and
remove dewatering tank
system; complete as
specified Each 1.00 1.00 $1,500.00
A-2602
Install salvaged topsoil 6"
depth; complete as specified
Square
Yards 34,625.00 41,542.00 6917.00 $1.00 $6,917.00
A-2610
Furnish and install native
seeding; complete as
specified
Square
Yards 34,625.00 41,542.00 6917.00 $1.75 $12,104.75
A-2630
Furnish and install Class I;
Type A erosion control mat;
complete as specified
Square
Yards 18,600.00 19,924.00 1324.00 $1.50 $1,986.00
A-2648
Furnish and install medium
rip-rap with filter fabric;
complete as specified
Square
Yards 14.00 32.00 18.00 $58.00 $1,044.00
A-2802
Abandon 15" and larger storm
sewer; complete as specified
Linear
Feet 498.00 498.00 $17.00
A-2804
Remove 30" and smaller
storm sewer; complete as
specified
Linear
Feet 426.00 435.00 9.00 $12.50 $112.50
Page 5 of 8
CONTRACT 20-02 CHANGE ORDER #1 (FINAL)
ITEM
NUMBER DESCRIPTION UNIT
CONTRACT
QUANTITY
INSTALLED
QUANTITIES
NET
INCREASE
NET
DECREASE
UNIT
PRICE
INCREASE IN
CONTRACT PRICE
DECREASE IN
CONTRACT PRICE
A-2810
Abandon storm sewer
manholes and inlets;
complete as specified Each 1.00 1.00 $550.00
A-2812
Remove storm sewer
manholes and inlets;
complete as specified Each 6.00 6.00 $400.00
A-2850
Connect to existing storm
sewer main; complete as
specified Each 1.00 1.00 $850.00
A-2902
Strip and stockpile topsoil;
complete as specified
Square
Yards 38,750.00 37,874.00 -876.00 $0.90 ($788.40)
B-3006
Furnish and install 15"
sanitary sewer (relay);
complete as specified
Linear
Feet 350.00 236.00 -114.00 $105.00 ($11,970.00)
B-3100
Furnish and install standard
sanitary sewer manhole (4'
diameter); complete as
specified
Vertical
Feet 38.35 37.90 -0.45 $270.00 ($121.50)
B-3114
Furnish and install external
sanitary sewer manhole
chimney seal; complete as
specified Each 2.00 2.00 $370.00
B-3116
Furnish and install external
sanitary sewer manhole
chimney seal extension;
complete as specified Each 1.00 1.00 $280.00
A-3122
Reconstruct sanitary sewer
manhole (4' diameter);
complete as specified
Vertical
Feet 14.00 11.57 -2.43 $495.00 ($1,202.85)
A-3136
Rebuild sanitary sewer
manhole (4' diameter);
complete as specified
Vertical
Feet 10.00 0.00 -10.00 $400.00 ($4,000.00)
B-3306
Furnish and install connection
to existing 15" sanitary sewer
mains; complete as specified Each 2.00 2.00 $964.00
B-3340
Furnish and install connection
to existing 30" sanitary sewer
steel casing; complete as
specified Each 2.00 1.00 -1.00 $2,000.00 ($2,000.00)
B-3414
Furnish and install 30"
sanitary sewer open cut
casing pipes; complete as
specified
Linear
Feet 220.00 200.00 -20.00 $489.00 ($9,780.00)
B-3700
Closed circuit televising;
complete as specified
Linear
Feet 350.00 0.00 -350.00 $4.00 ($1,400.00)
B-3808
Abandon 15" sanitary sewer;
complete as specified
Linear
Feet 55.00 55.00 $15.00
B-3890
Sanitary sewer utility line
opening (ULO); complete as
specified Each 1.00 1.00 $1,500.00
B-4024
Furnish and install new 10"
ductile iron water main with
polywrap; complete as
specified
Linear
Feet 10.00 10.00 $176.00
Page 6 of 8
CONTRACT 20-02 CHANGE ORDER #1 (FINAL)
ITEM
NUMBER DESCRIPTION UNIT
CONTRACT
QUANTITY
INSTALLED
QUANTITIES
NET
INCREASE
NET
DECREASE
UNIT
PRICE
INCREASE IN
CONTRACT PRICE
DECREASE IN
CONTRACT PRICE
B-4025
Furnish and install new 10"
ductile iron water main with
polywrap and TR Flex
restrained joints; complete as
specified
Linear
Feet 15.00 9.00 -6.00 $176.00 ($1,056.00)
B-4062
Furnish and install
connections to existing 10"
water main; complete as
specified Each 2.00 2.00 $1,773.00
B-4088
Furnish and install
connections to existing 24"
water main steel casing;
complete as specified Each 1.00 1.00 $1,000.00
B-4238
Furnish and install 10" 45
degree water main bend;
complete as specified Each 2.00 2.00 $910.00
B-4730
Furnish and install 24" water
main casing pipe; complete
as specified
Linear
Feet 10.00 10.00 $263.00
$168,899.86 ($146,653.56)
$22,246.30
ADDITIONAL WORK REQUIRED: CO #1
ITEM
NUMBER DESCRIPTION UNIT
CONTRACT
QUANTITY
INSTALLED
QUANTITIES
NET
INCREASE
NET
DECREASE
UNIT
PRICE
INCREASE IN
CONTRACT PRICE
DECREASE IN
CONTRACT PRICE
1-1442
FO #1 Additional 20 feet of
30" curb and gutter with 6"
CABC and grading by
proposed railroad spur;
complete as specified
Linear
Feet 0.00 20.00 20.00 $48.00 $960.00
1-2144
FO #2 Change from 18"
apron endwall with joint ties to
24" apron endwall with joint
ties; complete as specified
Lump
Sum 0.00 1.00 1.00 $2,610.00 $2,610.00
1-2660
FO #3 Temporary seed for
City of Oshkosh clay
stockpile; disturbed area is
4160 square yards; clay
material used as fill material
for Clairville Road; complete
as specified
Lump
Sum 0.00 1.00 1.00 $1,872.00 $1,872.00
1-10000
FO #4 Additional staking for
Compass Way; complete as
specified
Lump
Sum 0.00 1.00 1.00 $3,765.00 $3,765.00
SECTION 1 (BID ITEMS A-1010 - B-4730) SUBTOTAL:
NET INCREASE TO SECTION 1:
Page 7 of 8
CONTRACT 20-02 CHANGE ORDER #1 (FINAL)
ITEM
NUMBER DESCRIPTION UNIT
CONTRACT
QUANTITY
INSTALLED
QUANTITIES
NET
INCREASE
NET
DECREASE
UNIT
PRICE
INCREASE IN
CONTRACT PRICE
DECREASE IN
CONTRACT PRICE
1-30000
FO #5 Additional casing work;
labor; materials; equipment;
proposed 30" casing on south
side of tracks; 24" casing was
existing; complete as
specified
Lump
Sum 0.00 1.00 1.00 $15,959.80 $15,959.80
ADDITIONAL WORK CO #1 (BID ITEMS 1-1442 - 1-30000) - SUBTOTAL: $25,166.80 $0.00
NET INCREASE TO ADDITIONAL WORK: $25,166.80
$22,246.30
$25,166.80
$47,413.10NET INCREASE TO CONTRACT:
NET INCREASE TO ADDITIONAL WORK:
NET INCREASE TO SECTION 1:
Page 8 of 8
JANUARY 10, 2023 23-04 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE AGREEMENT WITH WASTE MANAGEMENT OF
WISCONSIN, INC. FOR DISPOSAL OF CONTAMINATED SOIL
FROM VARIOUS PROJECTS IN THE 2023 – 2025 CAPITAL
IMPROVEMENT PROGRAM (ESTIMATED $3,878,500)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, Section 12-11 of the Oshkosh Municipal Code permits the purchase of
services to be done without formal bidding or quotes when those services are available
from only one source; and
WHEREAS, Waste Management Wisconsin is the only landfill provider which is
licensed to accept all materials anticipated to be generated from City projects.
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City officials are hereby authorized to enter into and take those steps necessary to
implement an appropriate agreement for professional services associated with disposal
of contaminated soil from various projects with Waste Management for capital
improvement projects during 2023-2025.
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Page 1 of 2
TO: Honorable Mayor and Members of the Common Council
FROM: James Rabe, Director of Public Works
DATE: January 5, 2023
RE: Approve Agreement with Waste Management of Wisconsin, Inc. for
Disposal of Contaminated Soil from Various Projects in the 2023 – 2025
Capital Improvement Program (estimated $3,878,500)
BACKGROUND
During the preliminary design work for this year’s construction contracts , an
environmental review for contaminated soils was conducted within planned Project
limits. Several locations were identified as areas of concern due to previous activities that
occurred in those areas. These previous activities could include industrial use or
commercial use, such as gas stations or other uses that historical ly have produced soil
contamination. Soil samples will be taken in areas of concern and analyzed. Any
encountered soils containing refuse, petroleum, heavy metals, or other hazardous
substances will be landfilled. The closest landfill licensed to handle these materials is the
Waste Management’s Valley Trail Landfill located in Berlin, Wisconsin.
ANALYSIS
Waste Management and the City have historically had a negotiated standard tipping fee
for each of the contaminated soil types anticipated to be excavated. These costs have
been, and continue to be, less than the regular commercial rate for waste disposal at the
Waste Management facilities. The rates for 2023-2025 are $26.50/ton for petroleum
contaminated soil, $21.50/ton for miscellaneous historic landfill rubbish or quarry waste,
$19.00/ton for contaminated soil that can be used as daily cover, $26.00/ton for sediment
material meeting Waste Management’s acceptance criteria, and $35.00/ton for general
refuse. In addition to these rates, a $2.50/ton for an Environmental Fee and $2.50/ton for
a Wastewater Management Fee will be charged to ensure continued environmental
compliance. The tipping fee rates will be increased annually on the anniversary date of
the contract based on the Consumer Price Index: Urban Consumer – Water and Sewer
and Trash Collection Services.
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The standard Waste Management landfill tipping fee is $50.00/ton plus a fluctuating fuel
surcharge, an Environmental Fee of $30.00/load and a Wastewater Management Fee
markup of 14.5%. A breakdown of projects anticipated to have contaminated soils and
the estimated quantities of contaminated soil is attached. Additional projects may be
added if contaminated soil is found at those locations.
FISCAL IMPACT
The estimated total disposal cost for contaminated soils in 2023 is approximately
$1,999,750. The estimated total disposal cost for contaminated soils in 2024 is
approximately $1,119,500. The estimated total disposal cost for contaminated soils in
2025 is approximately $759,250. The actual total cost will be based on the quantities
hauled to the landfill. Funds for these services are budgeted as part of each construction
project and are available in the Street, Storm Sewer, Sanitary Sewer, Water Main, and
Property Improvement sections of each year’s CIP or appropriate TIF district.
RECOMMENDATIONS
Section 12-11 of the Municipal Code of the City of Oshkosh provides that purchases of
services, materials, supplies, or equipment, that are available from only one source and
exceed $25,000, may be approved by Council upon recommendation by the City Manager
without the use of formal, sealed quotes. In accordance with Section 12-11 of the Code,
I am recommending approval of this agreement.
Please contact me if you have any questions concerning this agreement.
Approved:
Mark A. Rohloff
City Manager
JER/tlt
2023-2025 Estimated Landfill Disposal Summary
December 14, 2022
City of Oshkosh
Contract # Project Name Profile No. Material Type Landfill Testing Completed PCB'S?
On Fox
River?Estimated Tonnage Price Per Ton Total Est Cost Project Start Date Project End Date
Mill on Main Street Petroleum Impacted Soil Valley Trail RDF
RCRA 8 METALS, TOTAL VOC'S &
SVOC'S, PCBS, GRO/DRO N Y 7,000 $29.00 $203,000 Spring 2023 Fall 2023
Mill on Main Street Solid Waste RCRA 8 METALS, TOTAL VOC'S &
SVOC'S, PCBS, GRO/DRO Y 7,000 $37.50 $262,500 Spring 2023 Fall 2023
23-xxx Boat Works Solid Waste Valley Trail RDF
RCRA 8 METALS, TOTAL VOC'S &
SVOC'S, PCBS, GRO/DRO N Y 4,000 $37.50 $150,000 Fall 2023 Spring 2024
23-xxx Sanitation Garage Demo Solid Waste Valley Trail RDF Not Completed N Y 4,000 $37.50 $150,000 Fall 2023 Spring 2024
Pioneer Drive RW (RR to Veh. Bridge) Solid Waste Valley Trail RDF Not Completed y 2,500 $37.50 $93,750 Fall 2023 Spring 2024
Pioneer Drive RW (RR to Veh. Bridge) Sediment Valley Trail RDF Not Completed y 1,500 $28.50 $42,750 Fall 2023 Spring 2024
22-02 9th Avenue Extension Solid Waste Valley Trail RDF
RCRA 8 METALS, TOTAL VOC'S &
SVOC'S, PCBS, GRO/DRO 5,000 $37.50 $187,500 Spring 2023 Fall 2023
23-xxx Miscellaneous Outfall Maintenance Sediment Valley Trail RDF Not Completed Y 1,000 $28.50 $28,500 Spring 2023 Fall 2023
23-xxx Quarry Park Shelter Demo and Manholes Solid Waste Valley Trail RDF
RCRA 8 METALS, TOTAL VOC'S &
SVOC'S, PCBS, GRO/DRO N 2,000 $37.50 $75,000 Spring 2023 Fall 2023
23-xxx Parkway Detention Basin Fill Soils/Daily Cover Valley Trail RDF Not Completed N 3,000 $21.50 $64,500 Spring 2023 Fall 2023
Arthur, Tyler, Coolidge, Bauman Solid Waste Valley Trail RDF Not Completed Y 1,500 $37.50 $56,250 Spring 2023 Fall 2023
Arthur, Tyler, Coolidge, Bauman Sediment Valley Trail RDF Not Completed Y 1,000 $28.50 $28,500 Spring 2023 Fall 2023
23-05 Lakeshore Park Parking Lot and Trails Solid Waste Valley Trail RDF Not Completed Y 2,000 $37.50 $75,000 Spring 2023 Fall 2023
Solid Waste Valley Trail RDF Not Completed Y 3,000 $37.50 $112,500 Fall 2024 Spring 2025
Sediment Valley Trail RDF Not Completed Y 1,500 $28.50 $42,750 Fall 2024 Spring 2025
24-xxx Nebraska Interceptor Sewer Petroleum Impacted Soil Valley Trail RDF Not Completed N 1,500 $29.00 $43,500 Spring 2024 Fall 2024
24-xxx Stringham Box Culvert Solid Waste Valley Trail RDF Not Completed Y 2,000 $37.50 $75,000 Spring 2024 Fall 2024
24-xxx Red Arrow Park Parking Lot Solid Waste Valley Trail RDF
RCRA 8 METALS, TOTAL VOC'S &
SVOC'S, PCBS, GRO/DRO N N 5,500 $37.50 $206,250 Spring 2024 Fall 2024
24-xxx North Highschool DB Dredging Sediment Valley Trail RDF Not Completed N 2,000 $28.50 $57,000 Fall 2024 Spring 2025
Solid Waste Valley Trail RDF Not Completed Y 3,000 $37.50 $112,500 Fall 2025 Spring 2026
Sediment Valley Trail RDF Not Completed Y 1,500 $28.50 $42,750 Fall 2025 Spring 2026
25-xxx Stringham Box Ph 3 Fill Soils/Daily Cover Valley Trail RDF N 1,000 $21.50 $21,500 Spring 2025 Fall 2025
MISCELLANEOUS
TBD Petroleum Contaminated Soil Petroleum Impacted Soil Valley Trail RDF 15,000 $29.00 $435,000 Spring 2023 Fall 2025
TBD General Waste and C&D Materials Solid Waste Valley Trail RDF 15,000 $37.50 $562,500 Spring 2023 Fall 2025
TBD Sediment Material Sediment Valley Trail RDF 15,000 $28.50 $427,500 Spring 2023 Fall 2025
TBD Fill Soils/Daily Cover Fill Soils/Daily Cover Valley Trail RDF 15,000 $21.50 $322,500
Spring 2023 Fall 2025
Total 2023-2025
Waste Type Est Qty Est Rate Est Cost
Sediment 23,500 $28.50 $669,750
Petroleum Impacted Soil 23,500 $29.00 $681,500
Solid Waste 56,500 $37.50 $2,118,750
Fill Soils/Daily Cover 19,000 $21.50 $408,500
Total 122,500 $3,878,500
Estimated Total in 2023 $1,999,750
Estimated Total in 2024 $1,119,500
Estimated Total in 2025 $759,250
Total Estimated 2023-2025 $3,878,500
TBD - To be Determined
Estimated based on paying Environmental Fee of $2.50/ton
23-08
23-xxx
23-xxx
24-xxx Pioneer Drive RW (Veh. Bridge to Ped Bridge)
25-xxx Pioneer Drive RW (Ped Bridge to E. 14th
JANUARY 10, 2023 23-05 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE CIP BUDGET AMENDMENT AND CHANGE ORDER
NO. 1 (FINAL) FOR PUBLIC WORKS CONTRACT 22-06
CONCRETE SIDEWALK (NEW AND REHABILITATION) /
FISCHER-ULMAN CONSTRUCTION, INC. (+$4,718.76)
INITIATED BY: PUBLIC WORKS DEPARTMENT
WHEREAS, the City entered into an Agreement with Fischer-Ulman Construction,
Inc. for Concrete Sidewalk (New and Rehabilitation); and
WHEREAS, the Common Council has adopted the 2022 Capital Improvement
Program and Budget, which is on file in the Office of the City Clerk and available for
public inspection; and
WHEREAS, the contract was originally awarded to Fischer-Ulman Construction,
Inc. in January of 2022; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Program
Budget to transfer funds for additional services and adjust quantities with the project.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the 2022 Capital Improvements Budget, on file in the City Clerk’s Office, is
hereby amended as follows:
o To transfer $32,115.93 from Account No. 03210410-6806-04105 (Contract Control -
Sidewalk-21-05 Ceape Avenue Reconstruction) to Account No. 03210410-6806-
04006 (Contract Control-Sidewalk-Annual – Concrete Sidewalks).
BE IT RESOLVED by the Common Council of the City of Oshkosh that the
following change Order, a copy of which is attached, is hereby approved:
FISCHER-ULMAN CONSTRUCTION, INC.
915 South Midpark Drive
Appleton, WI 54915
JANUARY 10, 2023 23-05 RESOLUTION
CONT’D
Net Increase to Contract: (+$4,718.76)
PURPOSE: See attached Change Order.
Acct. Nos. 03210410-6806-04006 Contract Control-Sidewalk-Annual – Concrete
Sidewalks
03210410-6806-04126 Contract Control-Sidewalk-Annual – New
Sidewalk Ordered In
05411867-6401-08673 Water Distribution Maintenance-Contractual
Services-Maint-Mains
05411867-6401-08675 Water Distribution Maintenance-Contractual
Services-Maint-Services
I:\Engineering\2021 - 2030 Contracts\2022 CONTRACTS\22-06 Sidewalk
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TO: Honorable Mayor and Members of the Common Council
FROM: Justin Gierach, Engineering Division Manager / City Engineer
DATE: January 5, 2023
RE: Approve CIP Budget Amendment and Change Order No. 1 for Public
Works Contract No. 22-06 Concrete Sidewalk (New and Rehabilitation) /
Fischer-Ulman Construction, Inc. (+$4,718.76)
BACKGROUND
Change Order No. 1 (Final) for Contract 22-06 is scheduled for consideration by the
Common Council at the January 10, 2023 meeting. The Contract was originally
awarded to Fischer-Ulman Construction, Inc. in January of 2022. This change order is
for additional services requested by the City and to ad just quantities to match the
necessary installation in the field.
ANALYSIS
Following is a summary of the significant changes to each section of the Capital
Improvement Program (CIP):
Sidewalk – In excess of $70,000 in extra sidewalk was added to the Contract for
requests for hazardous walk rehabilitation, requests from the Oshkosh Area
School District, and miscellaneous other City work that was not accounted for in
the original Contract Specifications. Additionally, there was $30,000 of work to
realign sidewalk on the right-of-way line through driveways in the Ferry
Crossing Neighborhood area. Also, final quantities were adjusted to match field
conditions.
Water Utility Operating Budget – Final quantities were adjusted to match field
conditions.
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FISCAL IMPACT
Contract Section Change Order Amount
Estimated Total
Construction Costs
CIP Budget/
Transferred Amount
CIP - Sidewalk $101,906.88 $1,301,967.91 $1,302,671
CIP - Sidewalk (New
Walk
Ordered In)-$5,683.75 $24,270.68 $70,000
Water Utility
Operating -$91,504.37 $210,012.50 $304,262
Total $4,718.76 $1,536,251.09 $1,676,933
Funding for a portion of the CIP – Sidewalk portion of this Change Order ($70,555.16) is
available from Account #03210410-6806-04006/Contract Control-Sidewalk-Annual –
Concrete Sidewalks. Funding for the CIP – Sidewalk (New Walk Ordered In) portion of
this Change Order is in the 2022 CIP (Account #03210410-6806-04126/Contract Control-
Sidewalk-Annual – New Sidewalk Ordered In). Funding for the Water Utility patches
is included in the 2022 Water Utility Operating Budget (Account No. 05411867-6401-
08673/Water Distribution Maintenance-Contractual Services-Maint-Mains and
05411867-6401-08675/Water Distribution Maintenance-Contractual Services-Maint-
Services). Funding for the CIP Sidewalk portion of this Change Order is available from
CIP projects which have come in under budget:
$32,115.93 will be transferred from Account No. 03210410-6806-04105/Contract
Control-Sidewalk-21-05 Ceape Avenue Reconstruction to Account No. 03210410-
6806-04006/Contract Control-Sidewalk-Annual – Concrete Sidewalks.
RECOMMENDATIONS
I recommend approval of Change Order No. 1 (Final) to Contact No. 22-06 in the
amount of +$4,718.76 to Fischer-Ulman Construction, Inc. and the transfer of CIP funds.
Approved:
Mark A. Rohloff
City Manager
JLG/tlt
CONTRACT 22-06 CHANGE ORDER #1 (FINAL)
22-06
ITEM
NUMBER DESCRIPTION UNIT CONTRACT
QUANTITY
INSTALLED
QUANTITIES
NET
INCREASE
NET
DECREASE
UNIT
PRICE
INCREASE IN
CONTRACT
PRICE
DECREASE IN
CONTRACT
PRICE
1011
Clearing; complete as
specified
Inch
Diameter 8.00 0.00 -8.00 $50.00 ($400.00)
1021
Grubbing; complete as
specified
Inch
Diameter 8.00 0.00 -8.00 $50.00 ($400.00)
1120
Removing concrete and
asphalt sidewalk and
driveway; complete as
specified
Square
Feet 90,000.00 103,996.80 13996.80 $2.00 $27,993.60
1308
7" concrete pavement
removal and replacement;
including sawing; pavement
ties; dowel bars; bond
breaker; integral curb and
fine grading; turf restoration;
and traffic control; complete
as specified
Square
Yards 2,000.00 999.00 -1,001.00 $76.00 ($76,076.00)
1318
8" concrete pavement
removal and replacement;
including sawing; pavement
ties; dowel bars; bond
breaker; integral curb and
fine grading; turf restoration;
and traffic control; complete
as specified
Square
Yards 200.00 859.48 659.48 $80.00 $52,758.40
1319
8" concrete pavement HES
removal and replacement;
including sawing; pavement
ties; dowel bars; bond
breaker; integral curb and
fine grading; turf restoration;
and traffic control; complete
as specified
Square
Yards 500.00 370.47 -129.53 $86.00 ($11,139.58)
1328
9" concrete pavement
removal and replacement;
including sawing; pavement
ties; dowel bars; bond
breaker; integral curb and
fine grading; turf restoration;
and traffic control; complete
as specified
Square
Yards 200.00 248.56 48.56 $90.00 $4,370.40
1360
Adjust manholes and inlets;
complete as specified Each 10.00 10.00 $400.00
1370
Turf restoration; complete as
specified
Square
Yards 400.00 620.07 220.07 $12.00 $2,640.84
1372
Restore gravel
driveway/apron; complete as
specified
Square
Yards 275.00 0.00 -275.00 $15.00 ($4,125.00)
1380
Cold weather covering
(concrete pavement) - single
visquine; complete as
specified
Square
Yards 400.00 623.44 223.44 $1.50 $335.17
Page 1 of 3
CONTRACT 22-06 CHANGE ORDER #1 (FINAL)
ITEM
NUMBER DESCRIPTION UNIT CONTRACT
QUANTITY
INSTALLED
QUANTITIES
NET
INCREASE
NET
DECREASE
UNIT
PRICE
INCREASE IN
CONTRACT
PRICE
DECREASE IN
CONTRACT
PRICE
1382
Cold weather covering
(concrete pavement) - double
visquine; complete as
specified
Square
Yards 400.00 210.23 -189.77 $1.50 ($284.66)
1384
Cold weather covering
(concrete pavement) - double
visquine with 6" hay;
complete as specified
Square
Yards 100.00 0.00 -100.00 $3.00 ($300.00)
1390
Up-charge for late season
cold weather concrete
pavement; complete as
specified
Cubic
Yards 500.00 0.00 -500.00 $10.00 ($5,000.00)
1410
12" radius curb with 6" CABC
and grading; complete as
specified
Linear
Feet 250.00 0.00 -250.00 $14.00 ($3,500.00)
1428
18" concrete curb and gutter
removal and replacement;
including sawing; pavement
ties; dowel bars; bond
breaker; integral curb and
fine grading; turf restoration;
and traffic control; complete
as specified
Linear
Feet 100.00 189.10 89.10 $70.00 $6,237.00
1438
24" concrete curb and gutter
removal and replacement;
including sawing; pavement
ties; dowel bars; bond
breaker; integral curb and
fine grading; turf restoration;
and traffic control; complete
as specified
Linear
Feet 1,000.00 251.20 -748.80 $68.00 ($50,918.40)
1448
30" concrete curb and gutter
removal and replacement;
including sawing; pavement
ties; dowel bars; bond
breaker; integral curb and
fine grading; turf restoration;
and traffic control; complete
as specified
Linear
Feet 225.00 234.20 9.20 $70.00 $644.00
1460
Sidewalk curb; complete as
specified
Linear
Feet 100.00 232.20 132.20 $55.00 $7,271.00
1500
4" concrete sidewalk with 3"
CABC and grading; complete
as specified
Square
Feet 65,000.00 66,643.59 1643.59 $5.10 $8,382.32
1500A
4" concrete sidewalk with 3"
CABC and grading; in
existing subdivisions and new
walk ordered in; complete as
specified
Square
Feet 2,917.00 2,189.60 -727.40 $5.75 ($4,182.55)
1502
4" concrete sidewalk with 3"
CABC and grading; water
dept. locations; complete as
specified
Square
Feet 4,600.00 867.61 -3,732.39 $9.00 ($33,591.51)
Page 2 of 3
CONTRACT 22-06 CHANGE ORDER #1 (FINAL)
ITEM
NUMBER DESCRIPTION UNIT CONTRACT
QUANTITY
INSTALLED
QUANTITIES
NET
INCREASE
NET
DECREASE
UNIT
PRICE
INCREASE IN
CONTRACT
PRICE
DECREASE IN
CONTRACT
PRICE
1510
6" concrete sidewalk/
driveway/ramp with 3" CABC
and grading; complete as
specified
Square
Feet 40,000.00 54,148.46 14148.46 $5.85 $82,768.49
1510A
6" concrete sidewalk/
driveway/ramp with 3" CABC
and grading; in existing
subdivisions and new walk
ordered in; complete as
specified
Square
Feet 1,693.00 175.54 -1,517.46 $6.25 ($9,484.13)
1512
6" concrete sidewalk/
driveway/ramp with 3" CABC
and grading; water dept.
locations; complete as
specified
Square
Feet 1,500.00 539.94 -960.06 $10.00 ($9,600.60)
1520
8" concrete sidewalk/
driveway/ramp with 3" CABC
and grading; complete as
specified
Square
Feet 500.00 3,452.82 2952.82 $8.50 $25,098.97
1540
Curb ramp detectable
warning field (natural/non-
painted); complete as
specified
Square
Feet 510.00 862.20 352.20 $40.00 $14,088.00
1550
No. 4 reinforcing rods -
deformed; epoxy-coated;
complete as specified
Linear
Feet 1,480.00 378.60 -1,101.40 $3.50 ($3,854.90)
1560
Drilled No. 4 sidewalk tie bars
- deformed; epoxy-coated;
complete as specified Each 8,000.00 8,731.00 731.00 $10.00 $7,310.00
1590
Up-charge for late season
cold weather concrete
sidewalk; complete as
specified
Cubic
Yards 500.00 0.00 -500.00 $10.00 ($5,000.00)
1700
Sawing existing pavement;
complete as specified
Linear
Feet 2,045.00 1,493.30 -551.70 $8.00 ($4,413.60)
1720
Profile saw cut concrete curb;
complete as specified
Linear
Feet 150.00 0.00 -150.00 $70.00 ($10,500.00)
1800
Base aggregate dense; 3/4";
complete as specified Tons 200.00 0.00 -200.00 $17.00 ($3,400.00)
1915
5" asphaltic surface MT with
6" CABC and grading;
complete as specified
Square
Yards 250.00 0.00 -250.00 $75.00 ($18,750.00)
1916
4" asphaltic surface LT with
6" CABC and grading;
complete as specified
Square
Yards 510.00 773.22 263.22 $75.00 $19,741.50
SECTION I (BID ITEMS 1011 - 1916) - SUBTOTAL:$259,639.69 ($254,920.93)
NET INCREASE TO SECTION I:$4,718.76
$4,718.76NET INCREASE TO CONTRACT:
Page 3 of 3
JANUARY 10, 2023 23-06 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE INTER-AGENCY AGREEMENT BETWEEN
WINNEBAGO COUNTY AND CITY OF OSHKOSH FOR TYPE II
HAZARDOUS MATERIAL (HAZMAT) RESPONSE SERVICES
FOR 2023
INITIATED BY: FIRE DEPARTMENT
WHEREAS, the Oshkosh Fire Department provides hazardous material response
services through contract with the State of Wisconsin Department of Military Affairs,
Division of Emergency Management; and
WHEREAS, the Oshkosh Fire Department has previously provided county wide
hazardous material response services through Agreement with Winnebago County; and
WHEREAS, Winnebago County has requested the Oshkosh Fire Department to
continue to provide these services within the County for calendar year 2023.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the attached Agreement with Winnebago County for Hazardous Materials
Response Services from January 1, 2023 through December 31, 2023 is hereby approved
and the proper City officials are hereby authorized to execute and deliver the agreement
in substantially the same form as attached hereto, any changes in the execution copy
being deemed approved by their respective signatures, and said City officials are
authorized and directed to take those steps necessary to implement the terms and
conditions of the Agreement.
TO: Honorable Mayor & Members of the Common Council
FROM: Mike Stanley, Fire Chief
DATE: January 2, 2023
RE: Renewal of Winnebago County and City of Oshkosh Inter-Agency Agreement for
Haz-Mat Response Services
BACKGROUND
The Oshkosh Fire Department has historically had an Inter-Agency Agreement between the
Winnebago County and the City of Oshkosh For Type II Hazardous Material Response Services.
ANALYSIS
This would be a renewal for 2023 to continue the agreement to participate in the Winnebago
County Haz-Mat Emergency Response Plan. The Oshkosh Fire Department would continue to
provide initial emergency response to hazardous substance releases to assist fire districts within
the County when requested.
FISCAL IMPACT
The Oshkosh Fire Department will be compensated through the Local Emergency Planning
Committee (LEPC) budget for the purpose of Haz-Mat equipment at the rate of $9,000.00 per
year. These funds will be deposited in account 0235-0230-4240.
RECOMMENDATION
The recommendation would be that Common Council approve continuing this agreement with
Winnebago County so that we can continue to this mutually beneficial relationship.
Respectfully Submitted, Approved:
Mike Stanley Mark Rohloff
Fire Chief City Manager
INTER-AGENCY AGREEMENT
BETWEEN WINNEBAGO COUNTY AND CITY OF OSHKOSH
FOR TYPE II HAZARDOUS MATERIAL (HAZMAT) RESPONSE SERVICES
January 1, 2023 – December 31, 2023
THIS AGREEMENT is entered into pursuant to the authority provided by Section 66.0301,
Wisconsin Statutes, as to inter-governmental cooperative agreements; pursuant to Section 323.60,
Wisconsin Statues, as to general Emergency Response requirements and pursuant to Section 323.15,
relating to the powers and authority of Emergency Management.
WHEREAS, Winnebago County, a municipal corporation, whose address is 112 Otter
Avenue, Oshkosh, Wisconsin 54901 (hereinafter referred to as “County”) and the City of Oshkosh,
a municipal corporation, whose address is 215 Church Avenue, Oshkosh, Wisconsin 54901,
(hereinafter referred to as “City”) desire to enter into an inter-governmental agreement regarding
TYPE II Hazardous Material (HAZMAT) Response Services; and
WHEREAS, County desires to provide fiscal resources as herein specified in this agreement
and in order to enhance the county-wide use of City’s HAZMAT Response Team by County; and
WHEREAS, City is able and willing to provide such services in accordance with its hazardous
material plan, upon the request of the Local Emergency Planning Committee (hereinafter referred to
as “LEPC”) or the Winnebago County Emergency Management Director, as its designee.
NOW, THEREFORE, in consideration of the above premises and the mutual covenants of the
parties hereinafter set forth, the receipt and sufficiency of which is acknowledged by each party for
itself, the COUNTY and CITY do agree as follows:
I. DEFINITIONS
1.01 HAZARDOUS SUBSTANCE:
A “hazardous substance” is as defined pursuant to Section 42 U.S.C.A. Sec. 9601(4)
or those substances designated by the administrator of the U.S. Environmental
Protection Agency, pursuant to 42 U.S.C.A. Sec. 9602(a), as such Statutes and shall
include, but not shall be limited to, flammable liquids or substances.
1.02 SUBSTANCE RELEASE:
“Substance Release” is defined as the release or spill of a hazardous substance as
defined in Sec. 1.01 of this agreement.
1.03 SUBSTANCE RELEASE RESPONSE:
“Substance Release Response” is defined as those activities undertaken by and
authorized by the City’s HAZMAT Response Team throughout Winnebago County
at the request of the LEPC or Emergency Management Director or designees to
provide adequate emergency response to hazardous substance release.
1.04 CITY HAZMAT RESPONSE TEAM:
The Fire Chief or his designee shall supervise and direct operations of the City
Response Team.
II. PURPOSE OF AGREEMENT
2.01 It is the intended purpose of the parties to this agreement to develop a
HAZMAT Plan for County-Wide HAZMAT Emergency Response and to provide
HAZMAT Response Team services to fire districts throughout Winnebago County.
Such services shall be limited to an initial emergency response to hazardous
substance release.
III. EMERGENCY RESPONSE FUNDING
3.01 During the term of this agreement, County shall provide through its LEPC
Budget matching funds to the City for the purpose of purchasing HAZMAT
equipment. Said funding shall be contingent upon County receiving sufficient
funding from the State for that specific purpose. Funding by County to City pursuant
to this agreement shall be $9,000.00 per year.
IV. TERM
4.01 The term of this agreement shall commence on the 1st day of January, 2023
and shall terminate as of the end of the day on the 31st day of December, 2023.
4.02 This agreement may be renewed by the parties, upon the mutual agreement
of both parties, on a year by year basis.
4.03 This agreement may be renegotiated upon written notice by either party to
the opposite party on or before June 30 of any agreement year. The parties hereto
agree to renegotiate in good faith the terms and conditions of this agreement.
4.04 Written notice of non-intent to renew this agreement shall be provided by the
terminating party to the opposite party on or before October 31 of any calendar year
when this agreement is in effect.
V. FAILURE TO APPROPRIATE FUNDS
5.01 The failure of Winnebago County Board of Supervisors to appropriate
sufficient funds in any year covered by this agreement shall be cause for automatic
termination of this agreement.
VI. HOLD HARMLESS AND INDEMNIFICATION
6.01 City agrees to at all times during the term of this agreement, indemnify, save
harmless and defend the County, its boards, commissions, agencies, officers,
employees and representatives against any and all liability, loss, damages, costs or
expenses, whether personal injury or property damage, which the County, its
officers, employees, agencies, boards, commissions and representatives may sustain,
incur or be required to pay by reason of the provider furnishing the services or goods
required to be provided under this agreement, provided, however, that the provisions
of this Section shall not apply to liabilities, losses, charges, costs or expenses caused
by or resulting from the acts or omissions of the County, its agencies, boards,
commissions, officers, employees or representatives.
6.02 County agrees to at all times during the term of this agreement, indemnify,
save harmless and defend the City, its boards, commissions, agencies, officers,
employees and representatives against any and all liability, loss, damages, costs or
expenses, whether personal injury or property damage, which the City, its officers,
employees, agencies, boards, commissions and representatives may sustain, incur,
be required to pay by reason of any negligent acts, errors or omissions of the
County, pursuant to this agreement, provided however, that the provisions of this
Section shall not apply to liabilities, losses, charges, costs of expenses caused by or
resulting from the acts or omissions of the City, its agencies, boards, commissions,
officers, employees or representatives.
VII. DISCRIMINATION
7.01 During the term of this agreement the parties mutually agree not to
discriminate against any person, whether a recipient of services (actual or potential),
an employee, or an applicant for employment on the basis of race, religion, sex,
handicap, national origin, age, cultural differences, sexual preference, marital status,
or physical appearance. Such equal opportunity shall include but not be limited to
the following: employment, upgrading, demotion, transfer, recruitment, advertising,
layoff, termination, training, rates of pay, or any other form of compensation.
VIII. ENTIRE AGREEMENT
8.01 The entire agreement of the parties is contained herein and this agreement
supersedes any and all oral agreements and negotiations between the parties relating
to the subject matter hereof.
IN WITNESS WHEREOF, the CITY and the COUNTY have executed this agreement on the
_ day of _______________, 2022.
CITY OF OSHKOSH (“CITY”) WINNEBAGO COUNTY (“COUNTY”)
By: ___________________________ By: __________________________
Mark Rohloff, City Manager Jon Doemel, County Executive
By: __________________________ By: __________________________
Pam Ubrig, City Clerk Susan Ertmer, County Clerk
By: __________________________
Russ Van Gompel, City Finance Director
By: __________________________
Mike Stanley, City Fire Chief
Drafted by: John Bodnar
Corporation Counsel for Winnebago County
Redrafted 1/2/98
Amended Signature Lines 3/14/19
HZMTCNTR
JANUARY 10, 2023 23-07 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE AMENDMENT TO PURCHASE AGREEMENT WITH T.
WALL ENTERPRISES DEVELOPMENT, LLC FOR
REDEVELOPMENT OF THE PROPERTY LOCATED AT 43 EAST
7TH AVENUE
INITIATED BY: COMMUNITY DEVELOPMENT
WHEREAS, on January 11, 2022, the Common Council approved a Purchase
Agreement with T. Wall Enterprises Development, LLC for the purchase and
redevelopment of the property located at 43 East 7th Avenue; and
WHEREAS, on November 9, 2022, the Common Council approved an amendment
to said Purchase Agreement to extend the contingency period to January 15, 2023; and
WHEREAS, T. Wall Enterprises Development, LLC is requesting a second
amendment to said Purchase Agreement to extend the contingency period to February
28, 2023.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the amendment to the Purchase Agreement with T. Wall Enterprises
Development, LLC for the purchase and redevelopment of the property located at 43 East
7th Avenue, per the attached, is hereby approved, and the proper City officials are
authorized to carry out all actions necessary to implement the City's obligations under
the amended Purchase Agreement.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Kelly Nieforth, Community Development Director
DATE: January 5, 2023
RE: Approve Amendment to Purchase Agreement with T. Wall Enterprises
Development, LLC for Redevelopment of Property Located at 43 East 7th Avenue
BACKGROUND
On January 11, 2022, the Common Council approved a purchase agreement with T. Wall
Enterprises Development, LLC for the redevelopment of the property located at 43 East 7 th
Avenue. The Common Council approved an amendment to the purchase agreement on
November 9, 2022 to extend the contingency period to January 15, 2023.
ANALYSIS
T. Wall Enterprises Development, LLC is requesting a second amendment to the agreement to
extend the contingency period from January 15, 2023 to February 28, 2023 to allow for additional
time to finalize the remediation plan on site and approve the Development Agreement and
Ground Lease. The Development Agreement is scheduled to be placed on a Council agenda for
consideration by the end of February 2023 and the Developer will start construction in S pring
2023.
RECOMMENDATIONS
The Common Council approves the amendment to the purchase agreement with T. Wall
Enterprises Development, LLC for the redevelopment of the property located at 43 East 7th
Avenue and authorizes staff to execute said purchase agreement and take those steps necessary
to implement the terms and conditions of the agreement.
Respectfully Submitted, Approved,
Kelly Nieforth Mark A. Rohloff
Community Development Director City Manager
JANUARY 10, 2023 23-08 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: AWARD BID TO AIRGAS USA, LLC FOR 2023 LIQUID OXYGEN FOR
THE WATER FILTRATION PLANT ($93,600.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for an estimated
180,000 gallons of liquid oxygen for the Water Filtration Plant; and
WHEREAS, upon the opening and tabulation of bids, the following is the only bid:
AIRGAS USA, LLC
3400 N Executive Ave
Appleton, WI 54911
$.52/gal.
Estimated Total: $93,600.00
WHEREAS, this bid meets the minimum specifications and staff has reviewed the
bid and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 541-1810-1507-00000 2023 Water Filtration Plant Operating Budget
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 30, 2022
RE: Award Bid to Airgas USA, LLC for 2023 Liquid Oxygen for the Water Filtration
Plant ($93,600.00)
BACKGROUND
This is a one-year bid for 2023 for liquid oxygen used at our Water Filtration Plant. Liquid
oxygen is used in the production of ozone as a drinking water disinfectant in the water treatment
process.
ANALYSIS
Working in conjunction with Water Filtration personnel, Purchasing reviewed and prepared
proposals seeking vendors for this chemical. Bids were due December 16, 2022. The bid tab is
attached. After comparing vendor unit prices based on projected consumption, Purchasing and
Water Filtration staff concluded the sole bid met the minimum bid specifications.
FISCAL IMPACT
Based on the estimated usage of 180,000 gallons per year and Airgas’s bid of $.52/gallon, the
estimated 2023 fiscal impact of the liquid oxygen is $93,600.00. Factoring fuel surcharges,
delivery charges and certificate of analysis fees from an average of 40 deliveries annually, staff
estimates the total fiscal impact for this product will be approximately $106,027.00. Funding for
liquid oxygen will be charged to the 2023 Water Filtration Plant Operating Budget A/N#: 541-
1810-1507-00000.
RECOMMENDATION
Purchasing recommends the Council award the 2023 liquid oxygen bid to Airgas USA, LLC. If
there are any questions on these bids please contact Public Works Director James Rabe or myself.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
VENDOR INFORMATION
Airgas USA LLC
BID INFORMATION 3400 N Executive Ave
Appleton WI 54911
$.52/gl.
BID 180,000 gallons $93,600.00
DELIVERY CHARGE $120.00
CERTIFICATE OF
ANALYSIS COST $100.00
FUEL SURCHARGE $90.67 per delivery
TERMS Net 30 Days
BID TAB
2023 BIDS FOR LIQUID OXYGEN FOR
OSHKOSH WATER FILTRATION PLANT
BIDS OPENED DECEMBER 16, 2022
CITY OF OSHKOSH
JANUARY 10, 2023 23-09 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: Award Bid to Custom Restoration Inc. for Water Intrusion Remediation
for Water Distribution Center ($12,350.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Water
Intrusion Remediation for the Water Distribution Center; and
WHEREAS, upon the opening and tabulation of bids, the following is the only bid:
CUSTOM RESTORATION, INC.
PO Box 129
Sussex, WI 53089-0129
Total: $12,350.00
WHEREAS, this bid meets the minimum specifications and staff has reviewed the
bid and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 03221810 7214 64001 Buildings
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 30, 2022
RE: Award Bid to Custom Restoration Inc. for Water Intrusion Remediation for
Water Distribution Center ($12,350.00)
BACKGROUND
The 2021 CIP allocated $90,000.00 to address various water intrusion issues at the City’s Water
Distribution (WD) Building. In November, 2021 the City engaged Donohue & Associates to
assess the issues, provide bid specifications and coordinate construction management after bid
award. Donohue’s assessment recommended various envelope repairs to prevent water from
getting into the building. Donohue’s recommended repairs included the application of water
proofing sealer to the outside walls, coating the lintels, additional caulking around the windows
and repairing some flashing around the roof.
ANALYSIS
Working with staff from WD and Donohue, Purchasing prepared bid specifications for the water
intrusion remediation repairs as noted above. The bid was posted on Onvia DemandStar. Bids
were due December 27, 2022. The bid tab is attached. Based on the bid review, it was the
consensus of staff that sole bid met the minimum bid requirements.
FISCAL IMPACT
The fiscal impact of this bid is $12,350. Including Donohue’s fees of $17,910.00 the total fiscal
impact for this project is $30,260.00. The 2021 CIP allocated $90,000 for this project. This project
will be charged to A/N# 03221810 7214 64001 (Buildings).
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Custom Restoration Inc. for
$12,350.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
VENDOR INFORMATION BID ADDENDUM 1 OF 1 PREQUAL BID BOND
Custom Restoration Inc
PO Box 129 $12,350.00 YES X N/A
Sussex WI 53089-0129
CITY OF OSHKOSH
BID TAB
WATER INTRUSION REMEDIATION
CITY OF OSHKOSH WATER DISTRIBUTION CENTER
BIDS DUE DECEMBER 27, 2022
JANUARY 10, 2023 23-10 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE OF 2023 WATER METERS AND
TRANSMITTERS FROM CORE AND MAIN FOR WATER UTILITY
DIVISION ($808,320.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the Water Utility Division has standardized upon a Sensus water
meter reading system and it is necessary to order meters and associated transmitters to
replace meters that fail, are old or require updating, and
WHEREAS, Core & Main is our provider for the replacement of the water meters
and transmitters for 2023; and
WHEREAS, section 12-11 of the Oshkosh Municipal Code allows for the purchase
of materials or equipment without following formal bidding or quotations processes
when standardization is required and when there is only one source of supply of such
materials or equipment.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed to purchase
water meters and transmitters from:
CORE & MAIN
15655 West Rogers Drive
New Berlin, WI, 53151
Total: $808,320.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 05411892-7204-00000 Machinery and Equipment- Sensus Water
Meters and Transmitters
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 30, 2022
RE: Approve Purchase of 2023 Water Meters and Transmitters from Core and Main
for Water Utility Division ($808,320.00)
BACKGROUND
On September 13, 2006 the Common Council approved waiving bids for a new Sensus water
meter reading system utilizing wireless technology. This approval included the annual
purchase of Sensus water meters/transmitters as needed until all equipment is installed system-
wide. The Sensus water meters track residential and commercial water consumption by
transmitting report usage on an hourly basis to the system’s infrastructure. As of 2017 all active
areas in the system were updated. In 2022 the Public Service Commission approve a
construction authorization process for the Water Utility Division to begin replacing
approximately 14,000 brass water meters within the next 10 years. This effort is to remove the
“low lead” brass water meters and replace them with Sensus plastic water meters with no
moving parts for the metering process. These new plastic smart water meters come with a 20
year warranty on battery life and accuracy rating.
ANALYSIS
The Water Utility Division secured a proposal from Core and Main, the exclusive authorized
distributor for Sensus meters and transmitters in the State of Wisconsin, for the anticipated
Sensus water meters and associated transmitter equipment needs required to continue this
upgrade in 2023. The 2023 proposal includes 1,800 - ¾” Iperl meters, 1,160 - 5/8” Iperl meters,
66 - 1” Iperl meters, 1,944 Single Port transmitters, and 108 dual port transmitters. This bid also
includes 10 – 1.5” OMNI meter, 5 – 2” OMNI meter, 3 – 3” Omni meter, 3 – 4” Omni meter
and other miscellaneous water meter repair parts.
FISCAL IMPACT
The total fiscal impact of the 2023 meter and transmitter purchases will be $808,320.00. The
equipment will be purchased from the Water Utility-Meter Inventory account: 05411892-7204-
00000 (Machinery and Equipment- Sensus Water Meters and Transmitters).
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager,
purchases may be made without following a formal competitive bidding process when the
purchase is from only one source of supply or when standardization or compatibi lity is the
overriding consideration. In accordance with Section 12-11 of the Municipal Code and with
approval by the City Manager, Purchasing recommends the Common Council approve this
Sensus water meters/transmitters purchase from Core & Main, 15655 West Rogers Drive, New
Berlin, WI, 53151, in the amount of $808,320.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
JANUARY 10, 2023 23-11 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE SPECIAL EVENT / OTTER STREET FISHING CLUB /
UTILIZE MENOMINEE PARK & MILLERS BAY FOR THE OTTER
STREET WINTER FISHEREE & POND HOCKEY EVENT /
FEBRUARY 1-5, 2023
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to Otter Street Fishing Club (Jim Erdman) to utilize the
Menominee Park and Millers Bay on Wednesday, February 1 from 8:00 a.m. through 12:00
p.m. Sunday, February 5, 2023 (actual event time: Saturday, February 4 from 9:00 a.m. to
11:00 p.m.) for the Otter Street Winter Fisheree and Pond Hockey event in accordance with
the municipal code and the attached application, with the following exceptions/conditions:
A. An exception to the provision of 4-24 (B)(6) of the City of Oshkosh Municipal
Code to allow the sales of alcoholic beverages after 9:00 p.m. on the condition
that such sales shall cease no later than 10:30 p.m.
B.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event
Organizer shall pay the City’s actual costs for extraordinary services. Approval of this
request shall not be interpreted as approval to conduct the event during any period of
emergency order or declaration prohibiting such event. Approval of this event shall not
be interpreted to supersede any emergency order or declaration applicable to such
event and all events shall remain subject to all applicable ordinances, orders,
declarations and requirements for public gatherings.
Cost Estimates for Extraordinary Services
Police
Staffing $382.22 (preliminary estimate includes 70 Auxiliary hrs., 2 CSO hrs. & 4 Supervisor
Sgt. hrs.)
JANUARY 10, 2023 23-11 RESOLUTION
CONT’D
Police Continued
Equipment/Vehicles $32.10 (preliminary estimate includes dedicated use of vehicles for
setup and pick up of no parking signs and barricades)
Supplies/Materials $16.50 (preliminary estimate includes use of no parking signs &
cones)
Fire
Inspection $62.73 – $125.46 (preliminary estimate includes dedicated staff for inspection
of temporary structures)
Public Works
Staffing $31.92 (preliminary estimate includes dedicated staff for the delivery and pick
up of barricades and signs)
Equipment/Vehicles $22.99 (preliminary estimate includes dedicated use of vehicle and
trailer for delivery and pick up of barricades and signs)
Supplies/Materials $33.00 (preliminary estimate includes use of barricades and signs)
JANUARY 10, 2023 23-12 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE SPECIAL EVENT / UW OSHKOSH STUDENT
RECREATION &WELLNESS CENTER / UTILIZE RIVERWALK &
CITY STREETS FOR THE UW OSHKOSH SHAMROCK SHUFFLE 5K
RUN-WALK MARCH 11, 2023
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to UW-Oshkosh Student Recreation (Greg Batten) to
utilize the Riverwalk and City streets (Pearl Ave., Rockwell Ave., Osceola St., Elmwood
Ave., and Vine St.) on Saturday, March 11, 2023 from 8:00 a.m. to 12:00 p.m. (actual event
time 10 a.m. – 11:30 a.m.), for the UW-Oshkosh Shamrock Shuffle 5K Run/Walk, in
accordance with the municipal code and the attached application, with the following
exceptions/conditions:
A.
B.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event
Organizer shall pay the City’s actual costs for extraordinary services. Approval of this
request shall not be interpreted as approval to conduct the event during any period of
emergency order or declaration prohibiting such event. Approval of this event shall not
be interpreted to supersede any emergency order or declaration applicable to such
event and all events shall remain subject to all applicable ordinances, orders,
declarations and requirements for public gatherings.
Cost Estimates for Extraordinary Services
Police Department
Staffing $329.40 (preliminary estimate includes 2 CSO hrs. and 5 Supervisor hr.)
Equipment / Vehicle $16.05 (preliminary estimate includes 1 hrs. dedicated use of police
vehicles)
JANUARY 10, 2023 23-12 RESOLUTION
CONT’D
Supplies / Materials $16.50 (preliminary estimate includes use of no parking signs)
Public Works
Staffing $31.92 (preliminary estimate includes dedicated staffing of 1 hr. for the delivery
& pick up of barricades and signs)
Equipment / Vehicle $22.99 (preliminary estimate includes 1 hr. of dedicated use of a
vehicle for delivery & pick up of barricades and signs)
Supplies / Materials $22.00 (preliminary estimate includes use of barricades and signs)
JANUARY 10, 2023 23-13 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE SPECIAL EVENT / OTTER STREET FISHING CLUB /
UTILIZE MENOMINEE PARK MILLERS BAY, GAZEBO AREA AND
CRUISER DOCKS FOR THE OTTER STREET WALLEYE
TOURNAMENT JUNE 16-18, 2023
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to Otter Street Fishing Club (Jim Erdman) to utilize the
Menominee Park from 12 noon, Thursday, June 16, through 10:00 p.m. Sunday, June 18,
2023 (actual event times: Friday, June 16 from 12:00 p.m. to 8:00 p.m.; Saturday, June 17,
from 5:00 a.m. to 9:00 p.m. and Sunday, June 18, from 5:00 a.m. to 9:00 p.m.) for the Otter
Street Walleye Tournament in accordance with the municipal code and the attached
application, with the following exceptions/conditions:
A.
B.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event
Organizer shall pay the City’s actual costs for extraordinary services. Approval of this
request shall not be interpreted as approval to conduct the event during any period of
emergency order or declaration prohibiting such event. Approval of this event shall not
be interpreted to supersede any emergency order or declaration applicable to such
event and all events shall remain subject to all applicable ordinances, orders,
declarations and requirements for public gatherings.
Cost Estimates for Extraordinary Services
Police
Staffing $16.47 (preliminary estimate includes 1 CSO hr.)
Equipment/Vehicle $16.05 (preliminary estimate include 1 hr. vehicle use)
JANUARY 10, 2023 23-14 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE SPECIAL EVENT / OTTER STREET FISHING CLUB /
UTILIZE MENOMINEE PARK & AMES POINT FOR THE OTTER
STREET KIDS FISHEREE AUGUST 12, 2023
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to Otter Street Fishing Club (Scott Engel) to utilize the
Menominee Park and Ames Point for the Otter Street Kids Fisheree Saturday, August 12,
2023 from 10:00 a.m. to 2:00 p.m. in accordance with the municipal code and the attached
application, with the following exceptions/conditions:
A.
B.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event
Organizer shall pay the City’s actual costs for extraordinary services. Approval of this
request shall not be interpreted as approval to conduct the event during any period of
emergency order or declaration prohibiting such event. Approval of this event shall not
be interpreted to supersede any emergency order or declaration applicable to such
event and all events shall remain subject to all applicable ordinances, orders,
declarations and requirements for public gatherings.
Cost Estimates for Extraordinary Services
None
JANUARY 10, 2023 23-15 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE SPECIAL EVENT / WISCONSIN WATERFOWL
ASSOCIATION / TO HOLD THE WATERFOWL HUNTERS EXPO
AT SUNNYVIEW EXPOSITION CENTER/ AUGUST 26, 2023
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to Wisconsin Waterfowl Association (Bruce Ross) to hold
the Waterfowl Hunter Expo at Sunnyview Exposition Center on Saturday, August 26, 2023
for in accordance with the municipal code and the attached application, with the following
exceptions/conditions:
A. An exception to Ordinance 17-4 (A) of the City of Oshkosh Municipal Code
has been approved by the Chief of Police to discharge a firearm within the
limits of the City of Oshkosh for the purpose of having a temporary outdoor
shooting range as part of the event;
B. An exception to Ordinance 17-5 (A) of the City of Oshkosh Municipal Code
has been approved by the Chief of Police to shoot or discharge a box, which
propels or projects an arrow or similar projectile for the purpose of a
temporary archery range as part of the event;
C. An exception to Ordinance 17-5 (B) of the City of Oshkosh Municipal Code
has been approved by the Chief of Police to shoot or discharge a pellet gun
for the purpose of a temporary shoot range as part of the event.
BE IT FURTHER RESOLVED that as a condition of approval, the Event
Organizer shall pay the City’s actual costs for extraordinary services. Approval of this
request shall not be interpreted as approval to conduct the event during any period of
emergency order or declaration prohibiting such event. Approval of this event shall not
be interpreted to supersede any emergency order or declaration applicable to such
event and all events shall remain subject to all applicable ordinances, orders,
declarations and requirements for public gatherings.
Cost Estimates for Extraordinary Services
None
JANUARY 10, 2023 23-16 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE SPECIAL EVENT / ALZHEIMER’S ASSOCIATION /
UTILIZE MENOMINEE PARK FOR THE WALK TO END
ALZHEIMER’S EVENT/ SEPTEMBER 23, 2023
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to Alzheimer’s Association (Rosanna Aulik) to utilize
Menominee Park on Saturday, September 23, 2023 from 5:00 a.m. to 12:00 p.m. (actual
event time 9:45 a.m. to 11:00 a.m.) for the Walk to End Alzheimer’s event in accordance
with the municipal code and the attached application, with the following
exceptions/conditions:
A.
B.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event
Organizer shall pay the City’s actual costs for extraordinary services. Approval of this
request shall not be interpreted as approval to conduct the event during any period of
emergency order or declaration prohibiting such event. Approval of this event shall not
be interpreted to supersede any emergency order or declaration applicable to such
event and all events shall remain subject to all applicable ordinances, orders,
declarations and requirements for public gatherings.
Cost Estimates for Extraordinary Services
Police
Staffing $344.41 (preliminary estimate includes 4 CSO hr. & officer hrs.)
JANUARY 10, 2023 23-17 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE APPOINTMENT TO THE FOLLOWING BOARDS
AND COMMISSIONS:
REDEVELOPMENT AUTHORITY
TRAFFIC AND PARKING ADVISORY BOARD
INITIATED BY: MAYOR LORI PALMERI
BE IT RESOLVED by the Common Council of the City of Oshkosh that the
appointment to the various boards are made by Mayor Lori Palmeri, as attached hereto,
and are hereby approved.
thank you letter
5.31.19 term.docx
Date: January 5, 2023
From: Lori Palmeri, Mayor
Listed below are the appointments, to be made by the City Council at the January 10, 2023,
Common Council Meeting, to the city’s boards, commissions, committees, and authorities.
REDEVELOPMENT AUTHORITY
Adam Bellcorelli – seat 1
TRAFFIC AND PARKING ADVISORY BOARD
Baron Perlman – seat 6
1
Bartlett, Diane
From:City of Oshkosh Board/Commission Background Questionnaire
<DoNotReply@ci.oshkosh.wi.us>
Sent:Wednesday, December 14, 2022 11:25 AM
To:Bartlett, Diane
Subject:City of Oshkosh Board/Commission Background Questionnaire
EXTERNAL SENDER. Only open links and attachments from known senders. DO NOT provide your username or
password to anyone.
City of Oshkosh Board/Commission Background Questionnaire
Date:12/14/2022 11:24:51 AM
Board/Commission Redevelopment Authority
Name (Last, First, Middle)
Address
City State Zip
Adam Bellcorelli
1624 Western St
Oshkosh, WI 54901
Employer
Occupation:
East Central WI Regional Plan COmmission
Transportation Planner
18 Years of Age or Older Yes
Home Phone (309) 310-4281
Business Phone (309) 310-4281
Email Address betteroshkosh@gmail.com
Cell Phone (309) 310-4281
Currently reside/live within the Oshkosh City
Limits? Yes
Number of Years: 17
Education: Masters in Public Administration from UW Oshkosh (2015)
Do you have any relatives in the service of any
department of the City of Oshkosh? (Yes/No): No
List name, department and relationship:
List any potential conflicts of interest: I would recuse myself from votes dealing with hiring ECWRPC
for planning activities.
List City boards, commissions or committiees on which you have served: Years:
Bicycle & Pedestrian Advisory 8
Long Range Finance 2
2
Do you have any other previous experience,
special qualifications or technical training, that
would be relevant to the position that you are
interested in?
Winnebago County Rethink Coalition, Fox Valley Thrives,
Read Elementary PTO
Please write a concise statement which
describes why you wish to serve on the
above Board/Commission.
I would take equity and opportunity into account in all
redevelopment issues. I also believe in improving access to
essential life activities for everyone in Oshkosh.
1
Bartlett, Diane
From:City of Oshkosh Board/Commission Background Questionnaire
<DoNotReply@ci.oshkosh.wi.us>
Sent:Monday, December 19, 2022 12:04 PM
To:Bartlett, Diane
Subject:City of Oshkosh Board/Commission Background Questionnaire
EXTERNAL SENDER. Only open links and attachments from known senders. DO NOT provide your username or
password to anyone.
City of Oshkosh Board/Commission Background Questionnaire
Date:12/19/2022 12:04:22 PM
Board/Commission Traffic and Parking Advisory Board
Name (Last, First, Middle)
Address
City State Zip
Baron Perlman
664 Bowen Street
Oshkosh, WI 54901
Employer
Occupation:
UWO
Retired - Former Professor
18 Years of Age or Older Yes
Home Phone (920) 231-0991
Business Phone (920) 231-0991
Email Address baronperlman@gmail.com
Cell Phone (865) 274-6177
Currently reside/live within the Oshkosh City
Limits? Yes
Number of Years: 47
Education:
BA - Lawrence University MA - Michigan State University
(Clinical Psychology) PhD - Michigan State University
(Clinical Psychology)
Do you have any relatives in the service of any
department of the City of Oshkosh? (Yes/No): No
List name, department and relationship:
List any potential conflicts of interest: None
List City boards, commissions or committiees on which you have served: Years:
LandMark Commission 5
Library Board of Trustees 2
2
Do you have any other previous experience,
special qualifications or technical training, that
would be relevant to the position that you are
interested in?
Longtime resident of Oshkosh. Always interested in the city.
Have observed streets and parking as a driver/resident.
Experienced board member.
Please write a concise statement which
describes why you wish to serve on the
above Board/Commission.
Read all materials before meetings. Listen closely to staff
recommendations and explanations. Share issues with other
residents of Oshkosh and ask for opinions. Try to make
decisions that best serve Oshkosh residents.
JANUARY 10, 2023 23-18 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE DESIGNATION FOR POLLING SITE DISTRICT 7
INITIATED BY: CITY CLERK
WHEREAS, the District 7 polling site located at the Culver Family Welcome
Center, 625 Pearl will be relocated to Reeve Memorial Union, 748 Algoma Boulevard
within the City of Oshkosh as the road construction that limited access to Reeve Memorial
Union during the fall 2022 elections has been completed; and
WHEREAS, Reeve Memorial Union will provide space within the UWO facility
located at 748 Algoma Boulevard for the purpose of conducting elections and this facility
is ADA compliant, has available parking, and provides a nearby location for the voters
of this district.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the District 7 polling site be changed to the Reeve Memorial Union, 748
Algoma Boulevard in the City of Oshkosh.
City Clerk – Jessi L. Balcom
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jessi L. Balcom, City Clerk
DATE: January 6, 2023
RE: Approve Designation for Polling Site District 7
BACKGROUND
State statutes require cities such as the City of Oshkosh to adopt a municipal voting ward plan,
establishing voting districts and select a polling site for each district. These requirements were met
following the completion of the 2020 Federal Census.
ANALYSIS
Current polling sites were established in 2021. Generally, it is important to have facilities that have
larger rooms or spaces that can accommodate several tables, our election equipment and are easily
accessible for public use.
Due to the reconstruction of Algoma Boulevard this past year, it was necessary to relocate District 7’s
polling location from Reeve Memorial Union, 748 Algoma Boulevard to the Culver Family Welcome
Center at 625 Pearl Avenue. The road construction is now complete and the polling location for
District 7 will move back to Reeve Memorial Union starting with the February 21, 2023 Spring Primary
Election.
FISCAL IMPACT
There may be minimal cost to educate voters of the community of their new polling location which will
be absorbed into the election budget.
RECOMMENDATION
City Clerk recommends the Common Council approve the reassignment of the polling site for voting
district 7.
Respectfully submitted, Approved:
Jessi L. Balcom Mark A. Rohloff
City Clerk City Manager
JANUARY 10, 2023 23-19 RESOLUTION
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE AGENT CHANGE FOR COMBINATION “CLASS A”
LICENSE, COMBINATION “CLASS B” LICENSE, SPECIAL “B”
LICENSE & OPERATOR LICENSES
INITIATED BY: CITY CLERK
WHEREAS, an application and all required documentation for a license has been
submitted, fees deposited, and all reviews and inspections required by city ordinance have been
completed; and
WHEREAS, the Chief of Police and Fire Chief, or their respective designees, and a
representative of the Winnebago County Health Department have recommended that the
following licenses be granted or conditionally granted as noted in their report to the City Clerk;
and
WHEREAS, any licensee whose license is granted subject to conditions has been notified of
those conditions and has had the opportunity to appear before the Council and be heard in
relation to any of those conditions.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh
that the following licenses be granted subject to satisfaction of such conditions as identified by the
Chief of Police and Fire Chief, or their respective designees, or by a representative of the
Winnebago County Health Department; subject to the payment of taxes and other charges as
specified in section 4-5(B) of the City of Oshkosh Municipal Code; and subject to the fulfillment of
any further conditions imposed by State Statute for issuance of such license:
JANUARY 10, 2023 23-19 RESOLUTION
CONT’D
AGENT CHANGE
COMBINATION “CLASS A” LICENSE
(JANUARY 10, 2023 – JUNE 30, 2023)
KWIK TRIP #741 (KWIK TRIP, INC.)……………………………215 W. 20TH AVE.
Agent: Jeffrey Bork, 307 W. Cedar St. Hortonville, WI
COMBINATION “CLASS B” LICENSE
NAME AND ADDRESS: LOCATION OF PREMISES:
THE LYONS DEN……..……………………………………….…760 W. 6TH AVE.
Agent: Erik Gunderson, 313 Bay St. Oshkosh, WI
NAME AND ADDRESS: LOCATION OF PREMISES:
WATER CITY PUB……..……………………………………….…216 N. Main St.
Agent: Anthony Mirek, 943 Honeycreek Road, Oshkosh, WI
“CLASS B” FERMENTED MALT BEVERAGE LICENSE
NAME AND ADDRESS: LOCATION OF PREMISES:
GLOW IN THE PARK INDOOR MINI GOLF………………...300 S. Koeller, Suite B
Agent: Joshua Holz, 240 Algoma Blvd.
JANUARY 10, 2023 23-19 RESOLUTION
CONT’D
SPECIAL CLASS “B” LICENSE
ORGANIZATION & PERSON IN CHARGE DATE, TIME & LOCATION:
Special Olympics Wisconsin…………………………………......February 11, 2023
Person in Charge: Jared Porter 8:30 am – 7:00 pm
Event Name: Polar Plunge Oshkosh 520 Pratt Trail
ORGANIZATION & PERSON IN CHARGE DATE, TIME & LOCATION:
Otter Street Fishing Club….…………………………………......February 4, 2023
Person in Charge: Scott Engel 10:00 am – 11:00 pm
Event Name: Otter Street Winter Fisheree Millers Bay
ORGANIZATION & PERSON IN CHARGE DATE, TIME & LOCATION:
O.S.F.C. – Battle on Bago…..……………………………June 16, 2023 – 4:00 pm – 8:00 pm
Person in Charge: Scott Engel June 17, 2023 - 12:00 pm – 6:00 pm
June 18, 2023 - 12:00 pm – 6:00 pm
Event Name: Otter Street Walleye Tour Area between Millers Bay and the Lagoon
OPERATOR (BARTENDER) LICENSES (EXPIRES: JUNE 30, 2024)
SEE EXHIBIT A
OPERATOR LICENSES EXHIBIT A
LASTNAME FIRSTNAME ST_ADDRESS CITY
ASHTON ASHLEY 4547 S. HWY 45 OSHKOSH
CLARK ASHLEY 2665 WISCONSIN ST. OSHKOSH
CLARK PERRY W7079 APOLLO AVE FOND DU LAC
CROSSMAN PETER 1504 PLUMMER ST. OSHKOSH
FRANZEN MELISSA 841 W 11TH AVE. OSHKOSH
GERL III DANIEL 901 BISMARCK OSHKOSH
JANSEN BENNETT 923 JACKSON ST. OSHKOSH
LEWIS MATTHEW 1709 ROBIN AVE R301 OSHKOSH
MCLEAN TODD 120 HURON AVE OSHKOSH
MOSS DAVID 265 S. WESTHAVEN DR. APT J207 OSHKOSH
SAYAVEDRA JANESSA 1366 MARICOPA DR. OSHKOSH
JANUARY 10, 2023 23-20 ORDINANCE
FIRST READING
(CARRIED______ LOST_______ LAID OVER_______ WITHDRAWN_______)
PURPOSE: ADOPT PARKING LOT MAP IN THE RECENTLY
RECONSTRUCTED 300 EAST PARKING LOT
INITIATED BY: TRANSPORTATION DEPARTMENT
TRAFFIC AND PARKING BOARD RECOMMENDATION: APPROVED
A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING APPENDIX 27B
OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO PARKING REGULATIONS
WITHIN CITY OWNED PARKING LOTS IN RELATION TO ADOPT THE NEW LAYOUT
OF THE 300 EAST PARKING LOT
WHEREAS, the City has completed reconstruction of the 300 East Parking Lot
making it necessary to adopt an updated parking map in Chapter 27 Appendix B to
establish parking regulations and designate parking stalls.
The Common Council of the City of Oshkosh do ordain as follows:
SECTION 1. The map for the 300 East Parking Lot within Appendix 27B of the City
of Oshkosh Municipal Code are hereby repealed and recreated as attached.
SECTION 2. This ordinance shall be in full force and effect from and after its
passage, publication and placement of the appropriate signage.
SECTION 3. Publication Notice
Please take notice that the City of Oshkosh enacted ordinance #23-XXX ADOPT PARKING
LOT MAP IN THE RECENTLY RECONSTRUCTED 300 EAST PARKING LOT (A
GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING APPENDIX 27B OF
THE OSHKOSH MUNICIPAL CODE PERTAINING TO ADOPTING THE NEW LAYOUT
OF THE 300 EAST PARKING LOT) on January 24, 2023. The ordinance amends parking
regulations within the 300 East Parking Lot.
JANUARY 10, 2023 23-20 ORDINANCE
FIRST READING CONT’D
The full text of the ordinance may be obtained at the Office of the City Clerk, 215
Church Avenue and through the City’s website at www.ci.oshkosh.wi.us. Clerk’s phone:
920/236-5011.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jim Collins, Transportation Director
DATE: January 6, 2023
RE: Adopt Parking Lot Maps in the recently reconstructed 300 East Parking
Lot
BACKGROUND
The 300 East Parking Lot was recently reconstructed. The layout is a little bit different
than the old lot so the spaces were reconfigured a little bit. The permit and timed
parking stall regulations are as close to the previous lot as possible.
The Traffic and Parking Advisory Board recommends approval. (6-0)
ANALYSIS
The new lot resembles the old as much as possible and the regulations are almost
identical.
FISCAL IMPACT
The fiscal impact of this ordinance is the cost of signage. The signage cost would come
out of the Sign Department operational budget.
RECOMMENDATION
I recommend that the Common Council approve these modifications to Section 27B of
the Municipal Code pertaining to the parking lot regulations in the 300 East Parking
Lot.
Respectfully Submitted, Approved:
Jim Collins, Transportation Director Mark A. Rohloff, City Manager
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P-15 300 East LotP-15 300 East Lot
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The City of Oshkosh creates and maintains GIS maps and data for its own use. They may show the approximate relative
location of property, boundaries and other feature from a variety of sources. These map(s)/datasets are provided for
information purposes only and may not be sufficient or appropriate for legal, engineering, or surveying purposes. They are
provided “AS-IS” without warranties of any kind and the City of Oshkosh assumes no liability for use or misuse.
Prepared by:
City of Oshkosh, WI
Printing Date: 11/7/2022
H:\jeffn\Arc Map Projects\Downtown Parking\P-15 300 East Lot.mxd
¯1 in = 40 ft
1 in = 0.01 mi
Private
Time - 2 Hour
Time - 4 Hour
Time - 90 Minute
Handicap
Leased Parking
Permit Parking
Reserved
Restricted Parking
Unrestricted
JANUARY 10, 2023 23-21 ORDINANCE
FIRST READING
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: RATIFICATION OF DECLARATION OF EMERGENCY FOR THE
CITY OF OSHKOSH ISSUED BY THE CITY MANAGER ON
DECEMBER 20, 2022 IN RESPONSE TO TEMPORARY CLOSURE OF
DAY BY DAY WARMING SHELTER AND DECLARATION OF END
OF EMERGENCY
INITIATED BY: CITY ADMINISTRATION
Whereas, the Day by Day Warming Shelter informed the City of Oshkosh and
Winnebago County late on Monday, December 19th that it planned to close from
December 21, 2022 thru January 8, 2023 and would not provide any sheltering services
during this time; and
Whereas, during this period, severe weather was expected within the City with
the National Weather Service reporting blizzard conditions and temperatures dropping
below zero; and
Whereas, the immediate and unplanned closing of the Day by Day Warming
Shelter in conjunction with the severe weather conditions threatened and negatively
impacted the life, health, and safety of citizens of and visitors to the City of Oshkosh; and
Whereas, the Council was unable to meet with promptness to address this issue
immediately and the City Manager, working with the Winnebago County Executive and
his staff, declared an Emergency under the authority provided to the City Manager by
Chapter 9 of the City of Oshkosh Municipal Code; and
Whereas, the initial period for this emergency was declared through January 10,
2023 and Day by Day staff have informed the City that they are prepared to and have
resumed regular operation of the shelter facility; and
WHEREAS, the actions of the City Manager and staff have adequately addre ssed
the emergency and there is no longer a need for the emergency declaration to remain in
effect.
JANUARY 10, 2023 23-21 ORDINANCE
FIRST READING CONT’D
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the actions of the City Manager and staff, working with representatives of
Winnebago County and declaring a State of Emergency within the City of Oshkosh in
response to the closing of Day by Day Warming Shelter and providing services in support
of emergency shelter are hereby ratified and affirmed.
BE IT FURTHER RESOLVED that Emergency declared on December 20, 2022, for
the purpose of addressing the emergency created by the closing of Day by Day Warming
Shelter is hereby ended.
This ordinance shall take effect immediately.
Publication Notice
Please take notice that the City of Oshkosh enacted ordinance #23-XXX RATIFICATION
OF DECLARATION OF EMERGENCY FOR THE CITY OF OSHKOSH ISSUED BY THE
CITY MANAGER ON DECEMBER 20, 2022 IN RESPONSE TO TEMPORARY CLOSURE
OF DAY BY DAY WARMING SHELTER AND DECLARATION OF END OF
EMERGENCY on January 10, 2023. The ordinance ratifies the Declaration of Emergency for
the City of Oshkosh in response to the closing of Day by Day Warming Shelter and declares
an end to the Declaration of Emergency upon return of Day by Day Warming Shelter to
regular operation.
The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church
Avenue and through the City’s website at www.ci.oshkosh.wi.us. Clerk’s phone:
920/236-5011.
JANUARY 10, 2023 23-22 ORDINANCE
SECOND READING
DECEMBER 13, 2022 22-515 ORDINANCE
FIRST READING
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE OFFICIAL MAP AMENDMENT FOR THE DELETION
OF THE CAMPBELL CREEK STORM DRAINAGE DETENTION
AREA GENERALLY LOCATED AT THE SOUTHWEST CORNER
OF WEST 9TH AVENUE AND SOUTH WASHBURN STREET
INITIATED BY: DEPARTMENT OF COMMUNITY DEVELOPMENT
PLAN COMMISSION RECOMMENDATION: Approved
A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AM ENDING SECTION 30-
440 OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO THE OFFICIAL MAP.
WHEREAS, a public hearing, after due and proper notice, was duly held before
the Common Council of the City of Oshkosh concerning the adoption of this deletion to
the Official Map of the City of Oshkosh, and the Plan Commission having duly
recommended the adoption of this Ordinance.
NOW, THEREFORE, the Common Council of the City of Oshkosh do ordain as
follows:
SECTION 1. That Section 30-440 of the Oshkosh Municipal Code pertaining to the
Official Map of the City of Oshkosh and its extraterritorial jurisdiction, is hereby
amended by deleting the Campbell Creek storm drainage detention area generally
located at the southwest corner of West 9th Avenue and South Washburn Street, per the
attached Exhibit A, thereby making revisions to the 15th Ward official map on file in the
City of Oshkosh Public Works Department.
JANUARY 10, 2023 23-22 ORDINANCE
SECOND READING
DECEMBER 13, 2022 22-515 ORDINANCE
FIRST READING CONT’D
SECTION 2. Immediately upon these amendments to the Official Map becoming
effective, the City Clerk shall file a certified copy of this Ordinance and Exhibit A with
the Register of Deeds for Winnebago County showing that the City has amended its
official map; and the City of Oshkosh Public Works Department shall file a copy of this
Ordinance and the attached Exhibit A with the 15th Ward official map on file in its office,
indicating the official map of the City of Oshkosh was amended by action of the Common
Council on this date.
SECTION 3. This Ordinance shall be in full force and effect from and after its
passage and date of publication.
SECTION 4. Publication Notice. Please take notice that the City of Oshkosh
enacted Ordinance #23-XXX APPROVE OFFICIAL MAP AMENDMENT FOR THE
DELETION OF THE CAMPBELL CREEK STORM DRAINAGE DETENTION AREA
GENERALLY LOCATED AT THE SOUTHWEST CORNER OF WEST 9TH AVENUE
AND SOUTH WASHBURN STREET on January 10, 2023. This ordinance deletes the
Campbell Creek storm drainage detention area generally located at the southwest corner
of West 9th Avenue and South Washburn Street. The full text of the Ordinance may be
obtained at the Office of the City Clerk, 215 Church Ave. and on the City's website a t
www.ci.oshkosh.wi.us. Clerk's phone: (920) 236-5011.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Mark Lyons, Planning Services Manager
DATE: December 8, 2022
RE: Approve Official Map Amendment for the Deletion of the Campbell Creek
Storm Drainage Detention Area Generally Located at the Southwest Corner
of West 9th Avenue and South Washburn Street
BACKGROUND
The subject site consists of part of four parcels generally located at the southwest corner
of West 9th Avenue and South Washburn Street. In 2006, the City approved an Official
Map Amendment (Ord. 06-340A) to map the subject site to reserve the land for a storm
water detention basin. The City acquired the four parcels and the basin was constructed
in 2016.
Official mapping is the process by which a municipality can designate or reserve areas
for specific public uses for future acquisition and development. Once officially mapped,
these areas are essentially treated as right-of-way from a setback perspective and no
building permit may be issued for new construction or expansion that does not conform
to the location of the official map unless otherwise authorized by the local legislative
body. In Wisconsin, municipalities may use official mapping to establish an official street
network and future streets, historic districts, parks and playgrounds, railroad right-of-
way, public transit facilities, and waterways. As development occurs in officially mapped
areas for the purposes the mapping was used for, the mapping can be deleted. This
removes the restrictions put in place by the mapping.
ANALYSIS
The City was approached by a developer to purchase the north +/-180 feet of parcel 13-
1187-0100 to combine with the residential lots along West 9th Avenue for potential
redevelopment. With the official mapping in place, the developer would be restricted
with what can be done in that portion of the property. Staff is proposing to delete this
mapping which will lift the restrictions currently in place. The Department of Public
Works reviewed this request and supports the official map deletion. The detention basin
has been constructed and the mapping has served its purpose and is no longer needed.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
RECOMMENDATION
The Plan Commission recommended approval of the Official Map Amendment on
December 6, 2022. Please see the attached staff report and meeting minutes for more
information.
Respectfully Submitted, Approved:
Mark Lyons Mark A. Rohloff
Planning Services Manager City Manager
ITEM: PUBLIC HEARING: OFFICIAL MAP AMENDMENT - DELETION OF
MAPPED CAMPBELL CREEK STORM DRAINAGE DETENTION AREA
GENERALLY LOCATED AT THE SOUTHWEST CORNER OF W. 9TH
AVENUE AND S. WASHBURN STREET
Plan Commission meeting of December 6, 2022.
GENERAL INFORMATION
Applicant/Owner: City of Oshkosh
Action(s) Requested:
The City of Oshkosh requests an Official Map amendment to delete the mapped Campbell
Creek Detention Area generally located at the southwest corner of W. 9th Avenue and S.
Washburn Street.
Applicable Ordinance Provisions:
Section 62.23(6)(b) of the Wisconsin Statutes regulates official mapping by municipalities.
Section 2-52 of the Municipal Code and Article XII of the Zoning Ordinance designate a
function and duty of the Plan Commission to make recommendation on the establishment and
amendment to the City’s Official Map.
Property Location, Background Information and Analysis:
The subject site consists of part of four parcels generally located at the southwest corner of W.
9th Avenue and S. Washburn Street. In 2006, the City approved an Official Map Amendment
(Ord. 06-340A) to map the subject site to reserve the land for a
storm water detention basin. The City acquired the four
parcels and the basin was constructed in 2016.
Official mapping is the process by which a municipality can
designate or reserve areas for specific public uses for future
acquisition and development. Once officially mapped, these
areas are essentially treated as right-of-way from a setback
perspective and no building permit may be issued for new
construction or expansion that does not conform to the location
of the official map unless otherwise authorized by the local
legislative body. In Wisconsin, municipalities may use official
mapping to establish an official street network and future
streets, historic districts, parks and playgrounds, railroad right-
of-way, public transit facilities, and waterways.
As development occurs in officially mapped areas for the purposes the mapping was used for,
the mapping can be deleted. This removes the restrictions put in place by the mapping.
Officially Mapped Area
Item II – Official Map Deletion – Campbell Creek Storm Drainage Detention Area 2
Subject Site
Existing Land Use Zoning
Municipal Storm Water Detention Basin Institutional (I)
Adjacent Land Use and Zoning
Existing Uses Zoning
North
Single-Family Residential and
Commercial
Single-Family Residential-5 (SR-5) &
Suburban Mixed Use (SMU)
South Multi-Family Apartments Multi-Family Residential-12 (MR-12)
East Commercial Suburban Mixed Use (SMU)
West Multi-Family Apartments Multi-Family Residential-12 (MR-12)
Comprehensive Plan Land Use Recommendation Land Use
2040 Land Use Recommendation Institutional
The City was approached by a developer to
purchase the north +/-180 feet of parcel 13-1187-
0100 to combine with the residential lots along
W. 9th Avenue for potential redevelopment.
With the official mapping in place, the
developer would be restricted with what can be
done in that portion of the property. Staff is
proposing to delete this mapping which will lift
the restrictions currently in place.
The Department of Public Works reviewed this
request and supports the official map deletion.
The detention basin has been constructed and
the mapping has served its purpose and is no
longer needed.
RECOMMENDATION/CONDITIONS
Staff recommends approval of the proposed official map deletion of the Campbell Creek Storm
Drainage Detention Area as requested.
The Plan Commission recommended approval of the Official Map Amendment on December 6,
2022. The following is their discussion on the item.
Site Inspections Report: No Commissioner reported visiting the site.
Staff report accepted as part of the record.
Item II – Official Map Deletion – Campbell Creek Storm Drainage Detention Area 3
The City of Oshkosh requests an Official Map amendment to delete mapped Campbell Creek
Detention Area generally located at the southwest corner of W. 9th Avenue and S. Washburn
Street.
Mr. Nau presented the item and reviewed the site and surrounding area as well as the land use
and zoning classifications in this area. Staff recommends approval with the findings and
conditions as listed in the staff report. The City was approached by a developer to purchase the
north +/-180 feet of parcel 13-1187-0100 to combine with the residential lots along W. 9th Avenue
for potential redevelopment. With the official mapping in place, the developer would be
restricted with what can be done in that portion of the property. Staff is proposing to delete this
mapping which will lift the restrictions currently in place.
The Department of Public Works reviewed this request and supports the official map deletion.
The detention basin has been constructed and the mapping has served its purpose and is no
longer needed. Staff recommends approval with the findings and conditions as listed in the staff
report.
Mr. Perry opened up technical questions to staff.
Mr. Perry asked for any public comments and asked if the applicant wanted to make any
statements.
There were no public comments on this item.
Mr. Perry closed public comments and asked if the applicant wanted to make any closing
statements.
There were no closing statements from the applicant.
Motion by Mitchell to adopt the findings and recommendation as stated in the staff report.
Seconded by Kiefer.
Mr. Perry asked if there was any discussion on the motion.
Mr. Lyons said they are currently separate lots.
Motion carried 8-0-1 present.
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A PART OF THE NORTHEAST ¼ OF THE NORTHEAST ¼ OF SECTION 28, TOWNSHIP 18 NORTH, RANGE 16
EAST, 13TH WARD, CITY OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF SAID SECTION 28; THENCE S89°51'21"W, 1,017.88 FEET
ALONG THE NORTH LINE OF SAID SECTION 28; THENCE S00°44'15"W, 277.52 FEET TO THE NORTHEAST
CORNER OF LOT 2, CERTIFIED SURVEY MAP NUMBER 1190, WINNEBAGO COUNTY RECORDS, ALSO
BEING THE TRUE POINT OF BEGINNING; THENCE S89°51'21"W, 82.57 FEET ALONG THE NORTH LINE OF
SAID LOT 2 TO THE NORTHWEST CORNER OF SAID LOT 2; THENCE S00°44'51"W, 118.38 FEET ALONG THE
WEST LINE OF SAID LOT 2 TO THE NORTHEAST CORNER OF LOT 2, CERTIFIED SURVEY MAP NUMBER
1181, WINNEBAGO COUNTY RECORDS; THENCE S89°51'21"W, 83.60 FEET ALONG THE NORTH LINE OF
SAID LOT 2 OF CERTIFIED SURVEY MAP 1181; THENCE S00°41'42"W, 932.68 FEET ALONG THE WEST LINE
OF SAID LOT 2, CERTIFIED SURVEY MAP 1181 TO THE SOUTHWEST CORNER OF SAID LOT 2, CERTIFIED
SURVEY MAP 1181 ALSO BEING A POINT ON THE SOUTH LINE OF THE NORTHEAST ¼ OF THE NORTHEAST
¼ OF SAID SECTION 28; THENCE N89°49'09"E, 494.59 FEET ALONG THE SOUTH LINE OF THE NORTHEAST
¼ OF THE NORTHEAST ¼ OF SAID SECTION 28; THENCE N00° 51'48"E, 897.76 FEET; THENCE N89°08'12"E,
50.00 FEET; THENCE N41°40'24"E, 113.08 FEET TO THE WESTERLY LINE OF S. WASHBURN STREET;
THENCE NORTHWESTERLY 70.54 FEET ALONG THE ARC OF A CURVE TO THE RIGHT BEING THE WESTERLY
RIGHT-OF-WAY LINE OF S. WASHBURN STREET HAVING A RADIUS OF 510.74 FEET AND A CHORD WHICH
BEARS N37°06'08"W, 70.49 FEET; THENCE S45°23'42"W, 143.56 FEET; THENCE N89°12'09"W, 310.92
FEET TO THE EAST LINE OF LOT 2 OF SAID CERTIFIED SURVEY MAP NUMBER 1190; THENCE N00°44'15"E,
108.76 FEET ALONG THE EAST LINE OF SAID LOT 2, CERTIFIED SURVEY MAP NUMBER 1190 TO THE
NORTHEAST CORNER OF SAID LOT 2, CERTIFIED SURVEY MAP NUMBER 1190 ALSO BEING THE TRUE
POINT OF BEGINNING.
OFFICIAL MAP DELETION
SW CORNER W 9TH & S
WASHBURN
PC: 12-06-2022
O & L CORPORATION
3389 COUNTY ROAD A
OSHKOSH, WI 54901
BOSTON INC
2917 BUSINESS PARK DR
STEVENS POINT, WI 54482
AMERICAN INVESTMENTS LLC
1585 W 20TH AVE
OSHKOSH, WI 54902
WESNER REAL ESTATE LLC
1440 S COMMERCIAL ST
NEENAH, WI 54956
STEVEN/REGINA SOBOJINSKI
909 S WASHBURN ST
OSHKOSH, WI 54904
S & S CHAHAL BROTHER LLC
1015 S WASHBURN ST
OSHKOSH, WI 54904
MIDLAND OSHKOSH
ASSOCIATES
1604 ALTA VISTA AVE
MILWAUKEE, WI 53213
CUMBERLAND COURT MASTER
DEV LLC
600 MERRITT AVE
OSHKOSH, WI 54901
2090 DICKINSON AVENUE LLC
1660 OSHKOSH AVE STE 100
OSHKOSH, WI 54902
LNJ PROPERTIES LLC
5180 SAND PIT LN
OSHKOSH, WI 54904
CLARITY CARE INC
424 WASHINGTON AVE
OSHKOSH, WI 54901
6TH WARD LLC
615 S MAIN ST
OSHKOSH, WI 54902
CITY OF OSHKOSH
PO BOX 1130
OSHKOSH, WI 54903
Westhaven Golf Course
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C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs
Prepared by: City of Oshkosh, WI
Printing Date: 11/17/2022
1 in = 220 ft
1 in = 0.04 mi¯SW CORNER W 9TH & S WASHBURNSW CORNER W 9TH & S WASHBURN
City of Oshkosh maps and data are intended to be used for general identification purposes only, andthe City of Oshkosh assumes no liability for the accuracy of the information. Those using theinformation are responsible for verifying accuracy. For full disclaimer please go towww.ci.oshkosh.wi.us/GISdisclaimer
SR-5
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C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs
Prepared by: City of Oshkosh, WI
Printing Date: 11/17/2022
1 in = 500 ft
1 in = 0.09 mi¯SW CORNER W 9TH & S WASHBURNSW CORNER W 9TH & S WASHBURN
City of Oshkosh maps and data are intended to be used for general identification purposes only, andthe City of Oshkosh assumes no liability for the accuracy of the information. Those using theinformation are responsible for verifying accuracy. For full disclaimer please go towww.ci.oshkosh.wi.us/GISdisclaimer
C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs
Prepared by: City of Oshkosh, WI
Printing Date: 11/17/2022
1 in = 200 ft
1 in = 0.04 mi¯SW CORNER W 9TH & S WASHBURNSW CORNER W 9TH & S WASHBURN
City of Oshkosh maps and data are intended to be used for general identification purposes only, andthe City of Oshkosh assumes no liability for the accuracy of the information. Those using theinformation are responsible for verifying accuracy. For full disclaimer please go towww.ci.oshkosh.wi.us/GISdisclaimer
JANUARY 10, 2023 23-23 RESOLUTION
(CARRIED AS AMENDED 4 – 2 LOST_______LAID OVER_______WITHDRAWN_______)
PURPOSE: APPROVE CONDITIONAL USE PERMIT FOR EXPANSION OF
AN INSTITUTIONAL RESIDENTIAL USE AND A GROUP
DEVELOPMENT AT 851 COUNTY ROAD Y
INITIATED BY: WINNEBAGO COUNTY
PLAN COMMISSION RECOMMENDATION: Approved
WHEREAS, the Plan Commission finds that the Conditional Use Permit for
expansion of an institutional residential use and a group development at 851 County
Road Y, is consistent with the criteria established in Sections 30-50(C), 30-171, and 30-382
of the Oshkosh Zoning Ordinance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that a conditional use permit for expansion of an institutional residential use
and a group development at 851 County Road Y, per the attached, is hereby approved,
with the following findings:
1. Is in harmony with the Comprehensive Plan.
2. Would not result in a substantial or undue adverse impact on nearby property,
the character of the neighborhood, environmental factors, traffic factors,
parking, public improvements, public property or rights-of-way, or other
matters affecting the public health, safety, or general welfare.
3. Maintains the desired consistency of land uses, land use intensities, and land
use impacts as related to the environs of the subject property.
4. The conditional use is located in an area that will be adequately served by, and
will not impose an undue burden on, any of the improvements, facilities,
utilities or services provided by public or private agencies serving the subject
property.
5. The potential public benefits outweigh any potential adverse impacts of the
proposed conditional use, after taking into consideration the applicant’s
proposal and any requirements recommended by the applicant to ameliorate
such impacts.
JANUARY 10, 2023 23-23 RESOLUTION
CONT’D
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that
the following are conditions of approval for a Conditional Use Permit for expansion of
an institutional residential use and a group development at 815 County Road Y:
1. The residence is limited to a maximum of eleven (11) eight (8) occupants.
2. Site shall comply with Group and Large Development Standards.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Mark Lyons, Planning Services Manager
DATE: December 8, 2022
RE: Approve Conditional Use Permit for Expansion of an Institutional Residential Use
and a Group Development at 851 County Road Y
BACKGROUND
The applicant is requesting a Conditional Use Permit (CUP) for expansion of an Institutional
Residential Use and a Group Development at 851 County Road Y. The subject site is located on
the south side of County Road Y, west of Jackson Street. The subject lot was enlarged from 7,200
square feet to 26,400 square feet via Certified Survey Map in November 2022 and is adjacent to
several Winnebago County buildings including the Sheriff’s Department, Highway
Department, and Solid Waste/Recycling Transfer Station.
In December 2018, a CUP (Res. 18-583) was approved to establish an institutional residential
facility for a County resident convicted of a sexual offense (Wis. Stat. 980) and deemed ready for
release. The CUP approval included a condition that the residential structure is limited to a
maximum density of one occupant and a maximum of two bedrooms. A manufactured home
was installed on the site in 2019 to house the resident. In November 2020, the CUP was amended
(Res. 20-439) to allow a second resident in the existing house as it has two bedrooms and no
construction or alterations to the property were needed.
ANALYSIS
The applicant is now proposing to amend the existing CUP to redesign and expand the use of
the site. The existing two-bedroom structure would be removed from the property and replaced
with up to eleven (11) one-bedroom dwelling structures. Each dwelling unit will be constructed
in three groups of three units and one group of two units. Each unit will be a 12 -foot wide by
28-foot, 576 square foot structure containing kitchen/living room area, a full bath, a single
bedroom, and laundry facilities. Preliminary plans have been submitted for the proposed
development. Final plans will be required as part of the site plan review and approval process
prior to building permit issuance.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
The applicant notes that due to the particular residents intended to be housed at the site, state
law imposes some limits on what can be located within a certain proximity of the subject parcel.
In particular, schools, child care facilities, public parks, places of worship, or youth centers
cannot be located within 1,500 feet of the parcel . As the applicant owns the surrounding land
beyond 1,500 feet from the parcel, the applicant can reasonably guarantee that land within that
proximity will not be used for these purposes.
Staff is in support of the CUP as the institutional residential use has already been established on
the site, albeit on a smaller scale. The site continues to be an appropriate location based on the
surrounding County government land uses. In the three years the facility has been in operation,
there have been no issues reported related to public safety.
FISCAL IMPACT
Approval of this project would not result in an increase in the assessed property va lue as the
property is exempt. The applicant is anticipating spending approximately $1 million on the
development.
RECOMMENDATION
The Plan Commission recommended approval of the Conditional Use Permit with findings and
conditions on December 6, 2022. Please see the attached staff report and meeting minutes for
more information.
Respectfully Submitted, Approved:
Mark Lyons Mark A. Rohloff
Planning Services Manager City Manager
ITEM: PUBLIC HEARING: CONDITIONAL USE PERMIT FOR EXPANSION OF AN
INSTITUTIONAL RESIDENTIAL USE AND A GROUP DEVELOPMENT AT 851
COUNTY ROAD Y
Plan Commission meeting of December 6, 2022.
GENERAL INFORMATION
Applicant/Property Owner: Winnebago County
Action(s) Requested:
The applicant is requesting a Conditional Use Permit for expansion of an institutional residential use
and a group development at 851 County Road Y.
Applicable Ordinance Provisions:
Institutional residential uses are permitted only through a Conditional Use Permit in the Institutional
District (I) as regulated in Section 30-50 (C) of the Zoning Ordinance. Group Developments are
permitted only through a Conditional Use Permit as regulated by Section 30-171 of the Zoning
Ordinance. Criteria used for Conditional Use Permits are located in Section 30-382 of the Zoning
Ordinance.
Property Location and Background Information:
The subject site is located on the south side of County
Road Y, west of Jackson Street. The subject lot was
enlarged from 7,200 square feet (120’ x 60’) to 26,400
square feet (220’ x 120’) in size via Certified Survey
Map 7980 and is adjacent to several Winnebago County
buildings including the Sherriff’s Department,
Highway Department and Solid Waste/Recycling
Transfer Station.
Subject Site:
Existing Land Use Zoning
Institutional Residential Institutional (I)
Adjacent Land Use and Zoning:
Existing Uses Zoning
North Landfill HI
South Winnebago County Government Facilities Institutional (I)
West Winnebago County Government Facilities Institutional (I)
East Winnebago County Government Facilities Institutional (I)
Comprehensive Plan Land Use Recommendation Land Use
2040 Land Use Recommendation Community Facility
Existing Site
Item IV– CUP Amendment Institutional Residential – 851 W County Road Y
ANALYSIS
In December 2018, a Conditional Use Permit (CUP) (Res. 18-583) was approved to establish an
institutional residential facility for a County resident convicted of a sexual offense (Wis. Stat. 980) and
deemed ready for release. The CUP approval included a condition that the residential structure is
limited to a maximum density of one (1) occupant and maximum of two (2) bedrooms.
A manufactured home was installed on the site in 2019 to house the resident.
In November of 2020, the CUP was amended (Res. 20-439) to allow a second resident in the existing
house as it has two bedrooms and no construction or alterations to the property were needed.
The applicant is now proposing a second amendment to redesign and expand the use of the site. The
existing two-bedroom structure would be removed from the property and replaced with up to eleven
one-bedroom dwelling structures.
Each dwelling unit will be constructed
in three groups of three units and one
group of two units. Each unit will be a
12-foot wide by 28-foot, 576 square
foot structure containing
kitchen/living room area, a full bath, a
single bedroom and laundry facilities.
The applicant notes that due to the
particular residents intended to be
housed at the site, state law imposes
some limits on what can be located
within a certain proximity of the
subject parcel. In particular, schools,
child care facilities, public parks, places of worship or youth centers cannot be located within 1,500 feet
of the parcel. As the applicant owns the surrounding land beyond 1,500 feet from the parcel, the
applicant can reasonably guarantee that
land within that proximity will not be used
for these purposes.
Preliminary plans have been submitted for
the proposed development. Final plans,
including site design, landscaping, parking,
lighting and storm water management will
be required and reviewed/approved as part
of the site plan review process prior to
building permit issuance.
Staff is in support of the CUP amendment
for the institutional residential use as the use
has already been established on the site,
albeit on a smaller scale. The site continues
Proposed Site Plan
Item IV– CUP Amendment Institutional Residential – 851 W County Road Y
to be an appropriate location based
on the surrounding County
government land uses. In the three
years the facility has been in
operation, there have been no issues
reported related to public safety.
RECOMMENDATION/CONDITIONS
In its review and recommendation to the Common Council on an application for a Conditional Use
Permit, staff recommends the Plan Commission make the following findings based on the criteria
established by Chapter 30-382 (F)(3):
(1) Is in harmony with the Comprehensive Plan.
(2) Would not result in a substantial or undue adverse impact on nearby property, the character of
the neighborhood, environmental factors, traffic factors, parking, public improvements, public
property or rights-of-way, or other matters affecting the public health, safety, or general
welfare.
(3) Maintains the desired consistency of land uses, land use intensities, and land use impacts as
related to the environs of the subject property.
(4) The conditional use is located in an area that will be adequately served by, and will not impose
an undue burden on, any of the improvements, facilities, utilities or services provided by public
or private agencies serving the subject property.
(5) The potential public benefits outweigh any potential adverse impacts of the proposed
conditional use, after taking into consideration the applicant’s proposal and any requirements
recommended by the applicant to ameliorate such impacts.
Staff recommends approval of the proposed Conditional Use Permit for expansion of an institutional
residential use and a group development with up to eleven (11) units and residents at 851 W. County
Road Y as proposed with the findings listed above and the following conditions:
1. The residence is limited to a maximum of eleven (11) occupants.
2. Site shall comply with Group and Large Development Standards.
The Plan Commission recommended approval of the Conditional Use Permit amendment with
findings and conditions on December 6, 2022. The following is their discussion on the item.
Site Inspections Report: Mr. Bowen, Ms. Davey and Mr. Mitchell all reported visiting the site.
Item IV– CUP Amendment Institutional Residential – 851 W County Road Y
Staff report accepted as part of the record.
The applicant is requesting a Conditional Use Permit amendment for an institutional residential use
with a second occupant at 851 County Road Y.
Mr. Slusarek presented the item and reviewed the site and surrounding area as well as the land use and
zoning classifications in this area. In December 2018, a Conditional Use Permit (CUP) (Res. 18-583) was
approved to establish an institutional residential facility for a County resident convicted of a sexual
offense (Wis. Stat. 980) and deemed ready for release. The CUP approval included a condition that the
residential structure is limited to a maximum density of one (1) occupant and maximum of two (2)
bedrooms.
A manufactured home was installed on the site in 2019 to house the resident.
The applicant is now proposing a second amendment to redesign and expand the use of the site. The
existing two-bedroom structure would be removed from the property and replaced with up to eleven
one-bedroom dwelling structures.
Each dwelling unit will be constructed in three groups of three units and one group of two units. Each
unit will be a 12-foot wide by 28-foot, 576 square foot structure containing kitchen/living room area, a
full bath, a single bedroom and laundry facilities.
The applicant notes that due to the particular residents intended to be housed at the site, state law
imposes some limits on what can be located within a certain proximity of the subject parcel. In
particular, schools, child care facilities, public parks, places of worship or youth centers cannot be
located within 1,500 feet of the parcel. As the applicant owns the surrounding land beyond 1,500 feet
from the parcel, the applicant can reasonably guarantee that land within that proximity will not be
used for these purposes.
Preliminary plans have been submitted for the proposed development. Final plans, including site
design, landscaping, parking, lighting and storm water management will be required and
reviewed/approved as part of the site plan review process prior to building permit issuance.
Staff is in support of the CUP amendment for the institutional residential use as the use has already
been established on the site, albeit on a smaller scale. The site continues to be an appropriate location
based on the surrounding County government land uses. In the three years the facility has been in
operation, there have been no issues reported related to public safety. Staff recommen ds approval with
the findings and conditions as listed in the staff report.
Mr. Perry opened up technical questions to staff.
Mr. Mitchell asked if someone were to propose an 11-unit development anywhere in the city, what are
the impervious surface requirements.
Mr. Lyons said it’s based on zoning district and not specific land use. Each zoning district has a
maximum allowed impervious surface. For example, the Industrial zoning district has a maximum
impervious surface of 60%.
Item IV– CUP Amendment Institutional Residential – 851 W County Road Y
Mr. Mitchell asked if the 41% impervious surface this development is below or above average what we
typically see.
Mr. Lyons said that in general this is below average but each zoning district has different requirements.
Mr. Mitchell asked why a landscaping plan hasn’t been submitted.
Mr. Lyons said that as part of a Conditional Use Permit the code does not require a landscaping plan.
No matter what type of project the CUP is for, they are not required to provide a landscaping plan. All
CUPs are required to be code compliant and there cannot be any deviation from it.
Mr. Mitchell stated that is seems like they are requesting the CUP because of the population they are
serving. One could argue that this could conceivably adhere to what the code would require for a
multi-family or an 11-unit development for landscaping points. It seems that staff is saying that the
CUP that Plan Commission is voting on doesn’t require those points but when they build this
development, that will require those points.
Mr. Lyons said that the CUP process, no matter what project or where it is located, does not require a
landscaping plan during this time but it does require them to meet the standards for that district before
they get final site plan approval.
Mr. Nau said it also means they are not allowed any base standard modifications and they are required
to meet the basic code requirements.
Mr. Mitchell asked what those base code requirements would be.
Mr. Lyons said they have to meet the landscaping code for this district which includes street frontage,
paved area, and building foundation.
Mr. Loewenstein asked why the county only made the lot size a little bigger since they own the land
around the lot as well. He said it still seems crowded.
Mr. Lyons said they went through a Certified Survey Map process which is the mechanism to split and
divide property to a certain number of lots. That is an administrative approval process. If the applicant
meets all the code requirements for a CSM, it is approved. The applicant chose the lot size based off of
the project. It does meet the minimum code standards for setbacks, lot size and similar requirements.
Mr. Perry asked for any public comments and asked if the applicant wanted to make any statements.
Jon Doemel; Winnebago County Executive, 1923 Doemel St, stated that this is one of the hardest items
that he has had to push for. They have asked their board to understand the need even if they don’t
support it. 980 offenders are now issues for counties to solve since the state has relinquished them. The
county is required to house them and this location is the best place. There were previous issues with
the trailer that is there. They were potentially looking at another spot outside of the county but wante d
to be cognizant of the fact they might meet those challenges again. The individual living spaces can
help alleviate some of those future issues that may come up. They wanted to make sure the facility was
as close to the Sheriff’s department as possible. Previous locations were almost a half hour away.
Item IV– CUP Amendment Institutional Residential – 851 W County Road Y
Tim Schultz; 4263 Jackson St, said he was concerned about the location being close to his home since he
and his wife run a state licensed day care out of their home. They are concerned about allowing the
children outside to play with the 980 offenders so close.
Mr. Perry closed public comments and asked if the applicant wanted to make any closing statements.
Mr. Doemel said that people on supervised release aren’t even allowed to step outside the unit without
supervision for life.
Mr. Bowen asked Mr. Doemel if the second bedroom on site the current lot was for the on -site
supervisor and how the supervision works for the proposed setting.
Mr. Doemel said that the current setup is that both bedrooms are being used by a 980 offender. The
supervision is done in shifts by the officers.
Mr. Bowen asked how the supervision will change once the use changes to house 11 offenders.
Mr. Doemel said that the 24 hour supervision is rare, however each offender is electronically
monitored.
Mary Anne Mueller; 448 Algoma Blvd, said that each offender is monitored and currently only one
offender that is housed is required to have one-on-one supervisor. The city approved the CUP in
December 2018 which said that there could be one occupant in the mobile home. The mobile home has
two bedrooms because that was what was available at that time. During the first year they are not
allowed to go off-site without any supervision.
Ms. Scheuermann asked how they know 11 is the right number of units.
Mr. Doemel said they don’t know for sure. They have two offenders now, two more waiting, and four
or five more in Sand Ridge that could apply at any time and they have no idea how many are in the
prison system that haven’t made it to Sand Ridge yet. The 11 units was their best guess as to what they
could expect in the future. If the state ever changes their minds on 980s, they will be gone and this
could be veteran housing easily.
Ms. Scheuermann asked if there is more room in case they need to house more offenders.
Mr. Doemel said that a typical 980 is released after two-three years of supervision. It’s possible that
somebody doesn’t want to go back out in the world and they can choose to stay.
Motion by Mitchell to adopt the findings and recommendation as stated in the staff report.
Seconded by Propp.
Mr. Perry asked if there was any discussion on the motion.
Mr. Perry said that he was previously a director in a Wisconsin county that dealt with offenders like
this. Back then, it was $1600 a day to house these individuals and that was 100% on the county tax levy.
From the understanding, the state is fining counties if they cannot house individuals. If it was $1600
Item IV– CUP Amendment Institutional Residential – 851 W County Road Y
dollars then, the fine has to be more than that. While there is no good solution, Winnebago County is
one of the only ones taking this kind of action to do something about this population.
Motion carried 9-0.
Attachment to Conditional Use Permit
Briefly explain how the proposed conditional use will not have a negative effect on the issues
below.
1. Health, safety, and general welfare of occupants of surrounding lands.
There will be no impact on the health, safety, and general welfare of occupants of surrounding land from
the proposed conditional use. The parcel at issue is wholly surrounded on all sides by land owned by the
applicant itself, Winnebago County (“County” or “Applicant”). This land is occupied by various institutional
occupants, including the County sheriff’s department, highway department, and waste management. There
is one(1) residential occupant nearby. Accordingly, granting the conditional use permit will not have any
negative impacts on occupants of surrounding land apart from Applicant itself. In addition, given the
parcel’s location immediately next to the County sheriff’s department, the County Sheriff will be afforded a
unique opportunity to monitor the proposed residents of the parcel, thus further ensuring any potential
impacts on more distant neighbors will be minimized.
2. Pedestrian and vehicular circulation and safety.
Applicant estimates there will be almost no effect whatsoever on pedestrian and vehicular circulation and
safety from the proposed conditional use. In the foreseeable future, up to twelve (12) occupants may reside
on the parcel. Those residents will not be permitted by law to leave the property for at least the first year
of their residency. In additional, the parcel is located on land already owned and occupied by Applicant,
which is located at the intersection of two highways that already are capable of handling any potential
additional traffic. The surrounding land owned by Applicant already has necessary roads to connect the
parcel to the main highways. Applicant will bear the cost of adding additional roads and/or parking spaces
on the surrounding land and the parcel itself.
3. Noise, air, water, or other forms of environmental pollution.
Applicant does not anticipate the proposed conditional use will impact noise, air, water, or other forms of
environmental pollution. The proposed conditional use is for residential use of land otherwise zoned for
institutional use. Applicant anticipates that proposed residential use of the land will increase noise or air
pollution only incrementally, if at all. There may be a very slight increase in water use as opposed to the
present, but Applicant does not anticipate any water pollution.
4. The demand for and availability of public services and facilities.
Applicant does not anticipate the proposed conditional use will impact the demand for and availability of
public services and facilities. Given that the parcel is intended to serve as a residential plot for up to eleven
(11) residents, Applicant does not intend that demand for public services will increase much at all. The
residents of the parcel at issue may use the same waste management services as the County occupants
of the surrounding land. In addition, the residents will be an adult living without children, so Applicant does
not anticipate any additional demand for public services such as schools or school busing. With respect to
emergency services, Applicant notes the County Sheriff is located on the land immediately surrounding the
parcel at issue and will be within walking distance of the parcel and able to respond to emergency situations
almost immediately. Applicant anticipates the impact on the need for other emergency services will be
minimal.
Applicant will bear the cost of establishing the necessary connections for other public services such as
water, gas, electricity, and other utilities.
5. Character and future development of the area.
Given that the land immediately surrounding the parcel at issue currently is identified as and used for
institutional purposes, including a landfill, Applicant believes the future development possibilities of the
surrounding land already is limited to a certain degree; Applicant does not anticipate the proposed
conditional use will negatively impact the future development of the surrounding land at all. As for the
character of the surrounding land, Applicant believes it mostly will retain its institutional character. In
addition, because Applicant itself owns the land surrounding the parcel at issue, Applicant is willing to bear
any changes in character or future development possibilities.
Applicant notes that, due to the particular residents intended to be housed on the identified parcel, state
law imposes some limits on what can be located within a certain proximity of the identified parcel. In
particular, schools, child care facilities, public parks, places of worship, or youth centers cannot be located
within 1,500 feet of the identified parcel. See Wis. Stat. § 980.08(4)(dm)(1)(a). However, Applicant owns
the land surrounding the identified parcel beyond 1,500 feet, so Applicant can reasonably guarantee that
land within that proximity will not be used for these purposes.
Narrative of the Proposed Conditional Use
Winnebago County currently owns approximately 296.81 acres of land at the intersection of Highway Y and
Jackson (also known as Highway 76). That land currently is zoned as and used for institutional purposes.
The land is occupied by the County Sheriff’s Department and County Highway Department, as well as used
as a waste management site. The parcel at issue is located on and surrounded on all sides by this County-
owned plot of land. The parcel is approximately 26,400 square feet, located between the current Sheriff’s
Department and landfill. County attaches hereto as Exhibit A a map of the County-owned land showing the
size and location of the parcel for which it seeks the conditional use permit.
Applicant proposes the parcel at issue be used as a residential plot for County residents convicted of
offenses pursuant to Wis. Stat. § 980 and deemed ready for release. Section 980 of the Wisconsin Statutes
requires County to identify a suitable place of residence for this offender. This parcel meets the parameters
set forth in § 980.08(4)(dm), returns the offender(s) to their local community, and is close to law enforcement
who can monitor the situation.
In the immediate future, Applicant anticipates there will be up to eleven (11) residents on the identified
parcel. County intends to install small homes on the parcel to house the resident(s). County attaches
hereto as Exhibit B an initial plan showing the size and layout of the small home. County will bear the cost
of establishing utility and other necessary services connections to the parcel and building out any necessary
roads or parking for the parcel.
Given that up to eleven (11) residents will reside on the parcel, Applicant anticipates very little impact on
the surrounding businesses. First, there simply are not very many neighboring businesses. Second, the
surrounding businesses are owned by Applicant itself. In addition, Applicant anticipates noise and lights
will occur at normal rates during normal waking hours, but there will be very little other pollution. Traffic
should be impacted very minimally in light of the few planned residents, the legal restrictions on their
movements, and the parcel’s location near the intersection of two highways that already bear moderate
rates of traffic. The need for services will be low. Moreover, the parcel is surrounded on all sides by land
owned by Applicant itself, and Applicant is willing to absorb the effect of the proposed conditional use.
Please note that Applicant has attached hereto as Exhibit A, a map of the County-owned land which shows
the size and location of the parcel on that land. Applicant also has attached as Exhibit B a plan for the
small home(s). In light of the fact that the resident(s) will occupy a small home(s) on the parcel and
Applicant does intend to do construction in order to make the parcel habitable as a residence(s), Applicant
does believe it is necessary to attach the site plans requested on page two of the Application for Conditional
Use Permit.
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PC: 12/06/2022
TOWN OF OSHKOSH
1076 COZY LN
OSHKOSH, WI 54901
CASTLE ROCK LAND/SHARON
INVEST & HOLDING
PO BOX 3808
OSHKOSH, WI 54903
THOMAS M MATTMILLER/MARGARET S
OCONNOR
4221 JACKSON ST
OSHKOSH, WI 54901
TIMOTHY A/KATHLEEN J SCHULTZ
4263 JACKSON ST
OSHKOSH, WI 54901
WINNEBAGO COUNTY
PO BOX 2808
OSHKOSH, WI 54903
JACKSON HIGHLAND APTS LLC
3807 STATE HIGHWAY 21 A
OSHKOSH, WI 54904
PAUL G/JUDY M GROSKREUTZ
441 FOREST VIEW RD
OSHKOSH, WI 54904
SODA CREEK PROPERTIES LLC
PO BOX 1882
OSHKOSH, WI 54903
NICOLET APARTMENTS III LLC
3389 COUNTY ROAD A
OSHKOSH, WI 54901
JASON J/NICOLE L LABER
S3228 CASEY AVE
SPENCER, WI 54479
CHARLOTTE EICHSTADT REV
TRUST
4356 JACKSON ST
OSHKOSH, WI 54901
JESSE O ROTHE
4296 JACKSON ST
OSHKOSH, WI 54901
TW SODA CREEK LLC/SWIMCREEK LLC
W229N1433 WESTWOOD DR STE 204
WAUKESHA, WI 53186
MARY L RUPNOW
190 E COUNTY ROAD Y
OSHKOSH, WI 54901
BRET MAR LLC
20 E COUNTY RD Y
OSHKOSH, WI 54901
WINNEBAGO COUNTY
1221 KNAPP ST
OSHKOSH, WI 54902
WINNEBAGO COUNTY
112 OTTER ST
OSHKOSH, WI 54901
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C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs
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Printing Date: 11/18/2022
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C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs
Prepared by: City of Oshkosh, WI
Printing Date: 11/18/2022
1 in = 500 ft
1 in = 0.09 mi¯851 W COUNTY ROAD Y851 W COUNTY ROAD Y
City of Oshkosh maps and data are intended to be used for general identification purposes only, andthe City of Oshkosh assumes no liability for the accuracy of the information. Those using theinformation are responsible for verifying accuracy. For full disclaimer please go towww.ci.oshkosh.wi.us/GISdisclaimer
C:\Users\Public\Desktop\2020 Plan Commission Site Plan Map Template.mxd User: hannahs
Prepared by: City of Oshkosh, WI
Printing Date: 11/18/2022
1 in = 100 ft
1 in = 0.02 mi¯851 W COUNTY ROAD Y851 W COUNTY ROAD Y
City of Oshkosh maps and data are intended to be used for general identification purposes only, andthe City of Oshkosh assumes no liability for the accuracy of the information. Those using theinformation are responsible for verifying accuracy. For full disclaimer please go towww.ci.oshkosh.wi.us/GISdisclaimer
DOB Case Number (s) . Offense Jurisdiction · Status · · ", Other Info Name
EJS
TAN
DLC
CLG
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SEC
BSC
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4/1/1980
2/6/1964
5/19/1961
9/12/1979
11/23/1952
5/31/1975
4/12/1972
6/1/1966
9/18/1951
2013CF7 and 2000CF209
2000CF136 and 1994CF115
1993CF146
1999CF45 and 2010CF502
1994CF146
1995CF24
1991CF327
1988CF306
1993CF106
City of Oshkosh
Village of Fox Crossing
City of Oshkosh
City of Oshkosh
City of Oshkosh
City of Oshkosh
City of Neenah
City of Oshkosh
City of Oshkosh
Sandridge
Trailer
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Trailer
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04/22/1973
04/22/1966
03/16/1938
03/04/1978
05/01/1927
1991CF380
2002CF462 and 2005CF171
1992CF183
1997CF006 and 1996CF494
1993CF110
City of Menasha
City of Oshkosh
City of Oshkosh
City of Oshkosh
City of Oshkosh
The bottom list of 6 were located by searching Commitment of an Inmate (Cl) case type in CCAP
12/15/2022
Released Incarcerated
Petition Withdrawn Incarcerated
Sandridge Deceased � Released Lives in Ripon
Released Deceased ___j
JANUARY 10, 2023 23-23 RESOLUTION
(CARRIED AS AMENDED 4 – 2 LOST_______LAID OVER_______WITHDRAWN_______)
PURPOSE: APPROVE CONDITIONAL USE PERMIT FOR EXPANSION OF
AN INSTITUTIONAL RESIDENTIAL USE AND A GROUP
DEVELOPMENT AT 851 COUNTY ROAD Y
INITIATED BY: WINNEBAGO COUNTY
PLAN COMMISSION RECOMMENDATION: Approved
WHEREAS, the Plan Commission finds that the Conditional Use Permit for
expansion of an institutional residential use and a group development at 851 County
Road Y, is consistent with the criteria established in Sections 30-50(C), 30-171, and 30-382
of the Oshkosh Zoning Ordinance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that a conditional use permit for expansion of an institutional residential use
and a group development at 851 County Road Y, per the attached, is hereby approved,
with the following findings:
1. Is in harmony with the Comprehensive Plan.
2. Would not result in a substantial or undue adverse impact on nearby property,
the character of the neighborhood, environmental factors, traffic factors,
parking, public improvements, public property or rights-of-way, or other
matters affecting the public health, safety, or general welfare.
3. Maintains the desired consistency of land uses, land use intensities, and land
use impacts as related to the environs of the subject property.
4. The conditional use is located in an area that will be adequately served by, and
will not impose an undue burden on, any of the improvements, facilities,
utilities or services provided by public or private agencies serving the subject
property.
5. The potential public benefits outweigh any potential adverse impacts of the
proposed conditional use, after taking into consideration the applicant’s
proposal and any requirements recommended by the applicant to ameliorate
such impacts.
JANUARY 10, 2023 23-23 RESOLUTION
CONT’D
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that
the following are conditions of approval for a Conditional Use Permit for expansion of
an institutional residential use and a group development at 815 County Road Y:
1. The residence is limited to a maximum of eleven (11) eight (8) occupants.
2. Site shall comply with Group and Large Development Standards.
JANUARY 10, 2023 23-24 RESOLUTION
SECOND READING
DECEMBER 13, 2022 22-538 RESOLUTION
FIRST READING (LAID OVER)
(CARRIED 6 – 0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE 2023 STORM WATER UTILITY RATE ($19.81 / ERU /
MONTH)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the City of Oshkosh has previously established a Storm Water Utility;
and
WHEREAS, Section 14-4 (B)(2) of the Oshkosh Municipal Code gives the Common
Council authority to establish the Equivalent Runoff Unit (ERU) charge for the Utility.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the Equivalent Runoff Unit (ERU) charge for 2023 shall be $19.81 per ERU
per month ($237.72 per ERU per year).
BE IT FURTHER RESOLVED that the appropriate City officials are hereby
authorized and directed to take those steps necessary to implement this charge to become
effective for services provided on and after April 1, 2023.
I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2023\2023 SWU Rate Memo_1-5-
23.docx
Page 1 of 3
TO: Honorable Mayor and Members of the Common Council
FROM: James Rabe, Director of Public Works
DATE: January 5, 2023
RE: Approve 2023 Storm Water Utility Rate ($19.81 / ERU / Month)
BACKGROUND
The City of Oshkosh (City) implemented a Storm Water Utility in 2003 to fund improvements to
the City’s storm water management facilities. Based on the initial Storm Water Utility study
completed in September of 2002, the Common Council implemented a phased introduction of the
rates. There have been periodic subsequent rate increases, the most recent being to $18.60 per
ERU per month in 2022. The Storm Water Utility has funded several major projects to date,
including:
Fair Acres Wet Detention Basin and Anchorage Channel Conveyance Upgrades
Tipler Middle School Area Dry Detention Basin and Conveyance Upgrades
North High School Area Wet Detention Basin
Melvin Avenue Storm Water Pump Station
Baldwin Avenue Dry Detention Basin
James Road Area Detention Basin
City Hall Underground Detention and parking lot project
Armory Area Wet Detention Basin
Westhaven Clubhouse Area Detention Basin
Sawyer Creek Dredging and Conveyance Upgrades
9th and Washburn Detention Basin
South Park Lagoon Retrofit
Fernau Watershed North Main Street Detention Basin
Libbey/Nicolet Watershed North Main Street Detention Basin
Stringham Watershed Outfall Reconstruction and Dredging
In addition to major projects, storm sewers are replaced/upgraded with each street reconstruction
project.
I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2023\2023 SWU Rate Memo_1-5-
23.docx
Page 2 of 3
The City experienced significant flooding during numerous rain storms between 1990 and 2012.
Localized areas also flood during smaller storm events. Additionally, the City is regulated under
a Municipal Separate Storm Sewer System (MS4) permit from the Wisconsin Department of
Natural Resources (WDNR), as mandated by the Federal Clean Water Act, for discharge of storm
water to local water bodies. This permit requires the implementation of practices to reduce the
amount of pollutants entering lakes and rivers. The City has met the 20% total suspended solids
(TSS) reduction requirement within the MS4 Permit.
The Federal Environmental Protection Agency (EPA), in conjunction with the WDNR, adopted
targeted performance standards within the Total Maximum Daily Load (TMDL) report for the
Upper Fox and Wolf Rivers Watershed. That TMDL report requires an increased TSS reduction
of 48% within the Sawyer Creek Watershed, in addition to City-Wide Phosphorus reduction of
83% as compared to a “no controls” situation. Brown and Caldwell has been retained by the City
to update the City-wide plan for pollution reduction in compliance with the EPA-approved
TMDL. The Common Council approved the update of that plan at the December 13, 2022
meeting. The City has also completed several flood studies and is currently studying several
watersheds to develop plans to reduce flooding in combination with pollution control. City staff,
based on information from all studies, developed a schedule of projects needed to reduce flooding
and implement pollution control measures. The City is approximately one-third (1/3) of the way
through the original thirty-five (35) year plan to implement these watershed plans, as amended
from time to time. The schedule calls for one (1) to two (2) major projects to be constructed per
year, with an emphasis on flood control. Wherever possible, pollution control measures will be
implemented with flood control measures.
The Storm Water Utility Appeals Board recommends approving the 2023 Storm Water Utility
Rate at $19.81/ERU/month.
At the December 13, 2022 meeting, the Common Council voted to defer action on this item until
the January 10, 2023 meeting in order to allow staff to prepare additional supporting materials
requested by the Common Council during the meeting.
ANALYSIS
The City has worked with Ehlers (Financial Consultant) to perform a rate analysis to provide
funding to implement the projects outlined in the schedule, to implement other Capital
Improvement Projects, and to fund operational costs. In order to support these activities, a rate
of $19.81 per ERU per month ($237.72 per ERU per year) is recommended. This rate will allow
the City to complete all of the projects listed in the approved 2023 Capital Improvement Program
(CIP) – Storm Sewer Section, and also maintain daily operations. The rate is proposed to be in
effect on April 1, 2023. The Utility must retain adequate reserves to maintain favorable bond
ratings and meet the operating needs of the Utility.
I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2023\2023 SWU Rate Memo_1-5-
23.docx
Page 3 of 3
In the event grants or other monies are secured at more favorable rates than anticipated in the
study, the rate increases for future years can be offset. The intent is to review the rate annually
to incorporate actual construction costs from the previous year and incorporate other funds that
become available to the Utility.
City staff worked with staff from Ehler’s to prepare some additional scenarios for consideration.
Those additional scenarios included reducing projects to attempt to stay within a 2% annual rate
increase and delaying projects within the ten (10) year CIP to backload the project construction
cycle more, resulting in an annual 2.25% increase. There are a series of charts and a summary
attached that shows the results of the additional scenarios that were prepared by Ehler’s.
FISCAL IMPACT
The rate of $19.81 per ERU per month represents a six and one-half percent (6.5%) increase, and
is required to implement all of the projects and operations in the 2023 budgets, and meet required
bond covenants. The attached information from Ehlers shows three (3) scenarios:
1. Staff’s initial 6.5% increase for 2023 and 2024 with an average 1.25% increase for eight (8)
years.
2. A 2% annual increase from 2023 – 2032 with a reduced CIP of $14 million.
3. An average 2.25% increase that defers some projects in the CIP to future years, but places our
debt coverage at risk.
Failure to adopt this new rate in Scenario 1 would result in the delay of other proposed projects
within the CIP, as shown in Scenario 2. Pushing projects to future years (Scenarios 2 and 3) will
result in less reduction of flooding during significant rain events prior to project completion and
will delay implementation of water quality improvements. Staff believes that Scenario 1
represents the best approach from a programmatic and fiscal standpoint. Please refer to the
summary provided by staff.
RECOMMENDATIONS
The Department of Public Works and Finance Department staff recommend a rate increase of
$19.81 per ERU per month ($237.72 per ERU per year) to fund all activities in the approved 2023
CIP Budget and the proposed 2023 Operating Budget. It is recommended the rate go into effect
on April 1, 2023.
Approved:
Mark A. Rohloff
City Manager
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City of Oshkosh
Storm Water Summary
Scenario 1 Scenario 2 Scenario 3
2023 Rate Increase 6.50%2.00%2.25%
2024 Rate Increase 6.50%2.00%2.25%
Average Increase from 2025 - 2032 1.25%2.00%2.25%
Projects Funded
2023 15,559,345$ 15,559,345$ 15,559,345$
2024 13,157,600$ -$ 9,715,000$
2025 8,308,000$ 8,308,000$ 5,715,000$
2026 5,906,600$ 5,906,600$ 5,906,600$
2027 9,622,200$ 9,622,200$ 4,790,000$
2028 3,235,000$ 3,235,000$ 4,790,000$
2029 6,290,200$ 6,290,200$ 4,790,000$
2030 2,188,200$ 2,188,200$ 8,790,000$
2031 4,776,400$ 4,776,400$ 5,790,000$
2032 2,733,700$ 2,733,700$ 5,931,300$
Total 71,777,245$ 58,619,645$ 71,777,245$
Funding Source
Cash 42,023,300$ 37,308,300$ 35,775,000$
Debt 29,753,945$ 21,311,345$ 36,002,245$
Debt Coverage (1.20 required)
Years above 1.20 9 9 7
Years above 1.25 9 6 3
DECEMBER 13, 2022 22-538 RESOLUTION
(CARRIED________LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE 2023 STORM WATER UTILITY RATE ($19.81 / ERU /
MONTH)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the City of Oshkosh has previously established a Storm Water Utility;
and
WHEREAS, Section 14-4 (B)(2) of the Oshkosh Municipal Code gives the Common
Council authority to establish the Equivalent Runoff Unit (ERU) charge for the Utility.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the Equivalent Runoff Unit (ERU) charge for 2023 shall be $19.81 per ERU
per month ($237.72 per ERU per year).
BE IT FURTHER RESOLVED that the appropriate City officials are hereby
authorized and directed to take those steps necessary to implement this charge to become
effective for services provided on and after April 1, 2023.
C:\Users\dianem\AppData\Local\Temp\37c1-982f-0373-1e01.docx Page 1 of 2
TO: Honorable Mayor and Members of the Common Council
FROM: James Rabe, Director of Public Works
DATE: December 8, 2022
RE: Approve 2023 Storm Water Utility Rate ($19.81 / ERU / Month)
BACKGROUND
The City of Oshkosh (City) implemented a Storm Water Utility in 2003 to fund improvements to the
City’s storm water management facilities. Based on the initial Storm Water Utility study completed in
September of 2002, the Common Council implemented a phased introduction of the rates. There have
been periodic subsequent rate increases, the most recent being to $18.60 per ERU per month in 2022. The
Storm Water Utility has funded several major projects to date, including:
Fair Acres Wet Detention Basin and Anchorage Channel Conveyance Upgrades
Tipler Middle School Area Dry Detention Basin and Conveyance Upgrades
North High School Area Wet Detention Basin
Melvin Avenue Storm Water Pump Station
Baldwin Avenue Dry Detention Basin
James Road Area Detention Basin
City Hall Underground Detention and parking lot project
Armory Area Wet Detention Basin
Westhaven Clubhouse Area Detention Basin
Sawyer Creek Dredging and Conveyance Upgrades
9th and Washburn Detention Basin
South Park Lagoon Retrofit
Fernau Watershed North Main Street Detention Basin
Libbey/Nicolet Watershed North Main Street Detention Basin
Stringham Watershed Outfall Reconstruction and Dredging
In addition to major projects, storm sewers are replaced/upgraded with each street reconstruction
project.
The City experienced significant flooding during numerous rain storms between 1990 and 2012.
Localized areas also flood during smaller storm events. Additionally, the City is regulated under a
Municipal Separate Storm Sewer System (MS4) permit from the Wisconsin Department of Natural
Resources (WDNR), as mandated by the Federal Clean Water Act, for discharge of storm water to local
water bodies. This permit requires the implementation of practices to reduce the amount of pollutants
entering lakes and rivers. The City has met the 20% total suspended solids (TSS) reduction requirement
within the MS4 Permit.
C:\Users\dianem\AppData\Local\Temp\37c1-982f-0373-1e01.docx Page 2 of 2
The Federal Environmental Protection Agency (EPA), in conjunction with the WDNR, adopted targeted
performance standards within the Total Maximum Daily Load (TMDL) report for the Upper Fox and
Wolf Rivers Watershed. That TMDL report requires an increased TSS reduction of 48% within the
Sawyer Creek Watershed, in addition to City-Wide Phosphorus reduction of 83% as compared to a “no
controls” situation. Brown and Caldwell has been retained by the City to update the City-wide plan for
pollution reduction in compliance with the EPA-approved TMDL. The Common Council is being asked
to approve the update of that plan at the December 13, 2022 meeting. The City has also completed several
flood studies and is currently studying several watersheds to develop plans to reduce flooding in
combination with pollution control. City staff, based on information from all studies, developed a
schedule of projects needed to reduce flooding and implement pollution control measures. The City is
approximately one-third (1/3) of the way through the original thirty-five (35) year plan to implement
these watershed plans, as amended from time to time. The schedule calls for one (1) to two (2) major
projects to be constructed per year, with an emphasis on flood control. Wherever possible, pollution
control measures will be implemented with flood control measures.
ANALYSIS
The City has worked with Ehlers (Financial Consultant) to perform a rate analysis to provide funding to
implement the projects outlined in the schedule, to implement other Capital Improvement Projects, and
to fund operational costs. In order to support these activities, a rate of $19.81 per ERU per month ($237.72
per ERU per year) is recommended. This rate will allow the City to complete all of the projects listed in
the approved 2023 Capital Improvement Program (CIP) – Storm Sewer Section, and also maintain daily
operations. The rate is proposed to be in effect on April 1, 2023. The Utility must retain adequate
reserves to maintain favorable bond ratings and meet the operating needs of the Utility.
In the event grants or other monies are secured at more favorable rates than anticipated in the study, the
rate increases for future years can be offset. The intent is to review the rate annually to incorporate
actual construction costs from the previous year and incorporate other funds that become available to
the Utility.
FISCAL IMPACT
The rate of $19.81 per ERU per month represents a six and one-half percent (6.5%) increase, and is
required to implement all of the projects and operations in the 2023 budgets, and meet required bond
covenants. Failure to adopt this new rate would result in the delay of other proposed projects within the
CIP. Pushing projects to future years will result in less reduction of flooding during significant rain
events prior to project completion and will delay implementation of water quality improvements.
RECOMMENDATIONS
The Department of Public Works and Finance Department staff recommend a rate increase of $19.81 per
ERU per month ($237.72 per ERU per year) to fund all activities in the approved 2023 CIP Budget and
the proposed 2023 Operating Budget. It is recommended the rate go into effect on April 1, 2023.
Approved:
Mark A. Rohloff
City Manager
Stormwater Utility Long Range Cash Flow Analysis Update
For
The City of Oshkosh
December, 2022
Prepared by:
Jon Cameron
Senior Municipal Advisor
Lisa Trebatoski
Associate Municipal Advisor
Stormwater Utility
Cash Flow and Debt Analysis
Supporting Worksheets
Schedule Page
Storm Water Utility Draft 2023-2032 Capital Improvement Program 1
Storm Water Utility 2023-2032 Debt Sizing Worksheet 3
Storm Water Utility 2023-2032 Projected Revenue Bond Amortization Schedule 4
Storm Water Utility 2023-2032 Cash Flow Analysis Summary 6
Storm Water Utility Operations Cash Flow Analysis – Detailed Historical and Projected 7
Storm Water Utility Statement of Projected Debt Service Coverage 8
City of Oshkosh
2023‐2032 Storm Water Utility Capital Improvement Plan
Project1 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Total
UI: Asphalt Program (annual)$75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $525,000
UI: Oregon St Interceptor Sewer $75,000 $75,000
UI: Bradley Street Asphalt Paving $1,150,000 $1,150,000
UI: Anchorage Watershed RR_Libbey Storm Sewer $993,000 $993,000
UI: Glatz Cir/Gallups-Merrits/Johnson Av Watersheds $1,500,000 $1,500,000
UI: Sawyer Creek Watershed Detention Basin $9,504,645 $9,504,645
UI: S Washburn Asphalt Const/W 20th $25,000 $25,000
UI: S Washburn Asphalt Const-W Waukau $25,000 $25,000
UI: Osborn Ave Asphalt Const $25,000 $25,000
UI: Arthur Avenue Reconstruction $337,000 $337,000
UI: Bauman St Reconstruction $93,000 $93,000
UI: Coolidge Ave Reconstruction $234,000 $234,000
UI: McKinley Street Reconstruction $272,000 $272,000
UI: Mockingbird Way Traffic $10,000 $10,000
UI: Tyler Avenue Reconstruction $1,072,200 $1,072,200
UI: West Lincoln Avenue Reconstruction $753,000 $753,000
UI: Wisconsin St Reconstruction $731,000 $731,000
UI: Cherry Street Reconstruction $1,283,000 $1,283,000
UI: Grand St Reconstruction $625,000 $625,000
UI: Iowa Street Reconstruction $143,700 $143,700
UI: Johnson Ave Watershed $1,810,000 $1,810,000
UI: Michigan Street Reconstruction $257,000 $257,000
UI: Nebraska Sanitary Interceptor $100,000 $100,000
UI: Stringham Watershed Box Culvert-Phase 2 $4,031,000 $4,031,000
UI: West 5th Ave Reconstruction $380,200 $380,200
UI: West 7th Ave Reconstruction $215,700 $215,700
UI: Waugoo Avenue Reconstruction-Bowen $1,029,000 $1,029,000
UI: Bayshore Drive Reconstruction $377,000 $377,000
UI: Bay Street Reconstruction $125,000 $125,000
UI: Bowen Street Reconstruction $454,000 $454,000
UI: Central Street Reconstruction $563,000 $563,000
UI: Stringham Watershed Box Culvert-Phase 3 $3,300,000 $3,300,000
UI: Waugoo Avenue Reconstruction- Rosalia $667,500 $667,500
UI: West 15th Avenue Reconstruction $1,529,000 $1,529,000
UI: Bowen Street Reconstruction $2,208,700 $2,208,700
UI: Fernau Watershed Detention Basin $50,000 $5,000,000 $5,050,000
UI: North Eagle Street Reconstruction $569,000 $569,000
UI: Ohio St Reconstruction $682,700 $682,700
UI: Scott Avenue Reconstruction $1,027,200 $1,027,200
UI: Woodland Avenue Reconstruciton (Cherry St)$429,000 $429,000
UI: Bowen Street Reconstruction $930,000 $930,000
UI: Lakeview San Pumps/SW Lift Station Replacement $438,000 $2,000,000 $2,438,000
UI: West 14th Avenue Reconstruction $1,296,000 $1,296,000
UI: Wright St Reconstruction $470,700 $470,700
UI: Kirkwood Dr Reconstruction $444,000 $444,000
UI: Mill Street Reconstruction $444,000 $444,000
UI: West 16th Ave Reconstruction $1,197,000 $1,197,000
UI: Merritt Avenue Reconstruction $3,253,200 $3,253,200
1
City of Oshkosh
2023‐2032 Storm Water Utility Capital Improvement Plan
Project1 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Total
UI: Oregon St Reconstruction $97,000 $97,000
UI: West 9th Avenue Reconstruction $1,298,200 $1,298,200
UI: South Main St Reconstruction $3,121,200 $3,121,200
UI: Woodland Ave Reconstruction-High St $200,200 $200,200
UI: N Sawyer St Reconstruction $1,526,200 $1,526,200
ENG: #385 3/4 Ton Van $14,000 $14,000
WW: #58 Box Van with Sewer Camera Equipment $207,500 $207,500
WW: Replace 4x4 Pickup Trucks with plow & lift gates $46,000 $46,000
WW: 101 Trailered Wood Chipper $207,500 $207,500 $207,500 $622,500
SW: Replace Street Sweepers $295,000 $295,000 $295,000 $590,000 $1,475,000
SW: Replace Leaf Blowers $75,000 $75,000 $75,000 $75,000 $75,000 $375,000
SW: Replace Trailered Water Pipes $45,000 $45,000
SW: 57 Vac All Catch Basin Cleaner $285,000 $285,000
SW 101 Trailered Wood Chipper $35,000 $35,000
Total CIP Storm Water for Revenue Bond Borrowing $14,769,345 $12,442,600 $7,593,000 $5,116,600 $8,832,200 $2,445,000 $5,500,200 $1,398,200 $3,986,400 $1,918,700 $64,002,245
Project1 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Total
ENG: Concrete Pavement Repairs $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $600,000
ENG: Mini Storm Sewers/Storm Laterals $625,000 $625,000 $625,000 $625,000 $625,000 $625,000 $625,000 $625,000 $625,000 $650,000 $6,275,000
ENG: Up-Front Engineering Services $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $900,000
Total CIP for Cash Funded Projects $790,000 $715,000 $715,000 $790,000 $790,000 $790,000 $790,000 $790,000 $790,000 $815,000 $7,775,000
Source of Funding1 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Total
Storm Water Revenue Bonds $14,769,345 $12,442,600 $7,593,000 $5,116,600 $8,832,200 $2,445,000 $5,500,200 $1,398,200 $3,986,400 $1,918,700 $64,002,245
Use Cash on Hand Reduce Borrowing ($9,000,000) ($4,000,000) ($2,500,000) ($2,000,000) ($4,000,000) ($2,445,000) ($3,000,000) ($1,398,200) ($3,986,400) ($1,918,700) ($34,248,300)
Utility Cash on Hand $790,000 $715,000 $715,000 $790,000 $790,000 $790,000 $790,000 $790,000 $790,000 $815,000 $7,775,000
Total Water Utility Projects $15,559,345 $13,157,600 $8,308,000 $5,906,600 $9,622,200 $3,235,000 $6,290,200 $2,188,200 $4,776,400 $2,733,700 $71,777,245
Notes:
1. Source: City of Oshkosh 2023-2032 Capital Improvement Plan, June 30, 2022.
2
Stormwater
Utility Revenue
Bonds
Stormwater
Utility Revenue
Bonds
Stormwater
Utility Revenue
Bonds
Stormwater
Utility Revenue
Bonds
Stormwater
Utility Revenue
Bonds
Stormwater
Utility Revenue
Bonds
2023 2024 2025 2026 2027 2029
Capital Projects Tax‐Exempt Tax‐Exempt Tax‐Exempt Tax‐Exempt Tax‐Exempt Tax‐Exempt
Construction 15,559,345 13,157,600 8,308,000 5,906,600 9,622,200 6,290,200
Less Funds on Hand/Grants Applied (9,790,000) (4,715,000) (3,215,000)(2,790,000)(4,790,000)(3,790,000)
Subtotal Capital Projects 5,769,345 8,442,600 5,093,000 3,116,600 4,832,200 2,500,200
Reserve Fund Adjustments
New Reserve Fund Requirement1 8,697,794 9,422,393 9,756,522 10,033,452 10,457,334 10,517,867
Less Current Reserve Requirement (7,727,306) (8,697,794) (9,422,393) (9,756,522) (10,033,452) (10,457,334)
Net Deposit to Reserve Fund Required 970,487 724,599 334,129 276,930 423,883 60,533
Estimated Issuance Expenses 165,663 202,613 141,575 115,525 141,288 97,700
Ehlers & Associates (Financial Advisor)39,500 46,700 36,100 35,800 35,000 28,600
Chapman & Cutler (Bond Counsel)20,000 20,000 17,000 17,000 20,000 17,000
Paying Agent US Bank if terms 850 850 850 850 850 850
Underwriter's Discount @ 1.25%86,313 117,063 69,625 43,875 67,438 33,250
Moody's Investors Service (Rating Fee)19,000 18,000 18,000 18,000 18,000 18,000
TOTAL TO BE FINANCED 6,905,495 9,369,812 5,568,704 3,509,055 5,397,370 2,658,433
Estimated Interest Earnings2 (3,606)(5,277)(3,183)(1,948)(3,020)(1,563)
Rounding 3,111 465 4,479 2,893 650 3,130
NET BOND SIZE 6,905,000 9,365,000 5,570,000 3,510,000 5,395,000 2,660,000
NOTES:
1 Stormwater bond covenants require Maximum Annual Debt Service Test.
2 Assumes temporary investment of available proceeds for 90 days at 0.015%.
City of Oshkosh, WI
Revenue Bond Sizing Worksheet
FOR DISCUSSION ONLY
3
Schedule of Storm Water Utility Revenue Debt Outstanding Plus Estimated New Issues
Amount
Dated
Callable
Callable Amt
Rate/Term 2.00‐3.95 2023‐2043 2.00‐3.95 2024‐2044 2.00‐3.95 2025‐2045
Year Principal Interest Total Prin (5/1) Est. Rate
1 Interest Total Prin (5/1) Est. Rate
1 Interest Total Prin (5/1) Est. Rate
1 Interest Total
2022 4,775,000 2,752,789 7,527,789
2023 5,180,000 2,995,569 8,175,569
2024 5,510,000 2,664,447 8,174,447 160,000 3.750%361,859 521,859
2025 5,720,000 2,456,406 8,176,406 240,000 3.750%281,388 521,388 210,000 3.950%514,599 724,599
2026 5,700,000 2,255,675 7,955,675 250,000 3.750%272,200 522,200 320,000 3.950%400,383 720,383 115,000 4.150%320,336 435,336
2027 5,945,000 2,048,534 7,993,534 260,000 3.750%262,638 522,638 335,000 3.950%387,446 722,446 190,000 4.150%249,463 439,463
2028 6,155,000 1,833,706 7,988,706 270,000 3.750%252,700 522,700 350,000 3.950%373,918 723,918 195,000 4.150%241,474 436,474
2029 6,415,000 1,611,066 8,026,066 280,000 3.800%242,318 522,318 360,000 3.950%359,895 719,895 205,000 4.150%233,174 438,174
2030 6,685,000 1,385,459 8,070,459 295,000 3.850%231,319 526,319 375,000 4.000%345,285 720,285 215,000 4.150%224,459 439,459
2031 5,410,000 1,179,888 6,589,888 305,000 3.900%219,693 524,693 390,000 4.050%329,888 719,888 220,000 4.200%215,378 435,378
2032 5,600,000 989,572 6,589,572 315,000 3.950%207,524 522,524 410,000 4.100%313,585 723,585 230,000 4.250%205,870 435,870
2033 5,340,000 802,191 6,142,191 330,000 4.000%194,703 524,703 425,000 4.150%296,361 721,361 240,000 4.300%195,823 435,823
2034 4,415,000 637,013 5,052,013 345,000 4.050%181,116 526,116 445,000 4.200%278,198 723,198 255,000 4.350%185,116 440,116
2035 3,975,000 501,203 4,476,203 355,000 4.150%166,764 521,764 465,000 4.250%258,971 723,971 265,000 4.400%173,740 438,740
2036 3,350,000 387,056 3,737,056 370,000 4.250%151,535 521,535 485,000 4.350%238,541 723,541 275,000 4.450%161,791 436,791
2037 3,110,000 286,475 3,396,475 390,000 4.350%135,190 525,190 505,000 4.450%216,756 721,756 290,000 4.550%149,075 439,075
2038 2,500,000 198,800 2,698,800 405,000 4.450%117,696 522,696 530,000 4.550%193,463 723,463 300,000 4.650%135,503 435,503
2039 1,850,000 131,813 1,981,813 425,000 4.550%99,016 524,016 555,000 4.650%168,501 723,501 315,000 4.750%121,046 436,046
2040 1,320,000 83,353 1,403,353 445,000 4.600%79,113 524,113 580,000 4.750%141,823 721,823 330,000 4.850%105,563 435,563
2041 1,055,000 45,200 1,100,200 465,000 4.650%58,066 523,066 610,000 4.800%113,408 723,408 350,000 4.950%88,898 438,898
2042 630,000 13,781 643,781 490,000 4.700%35,740 525,740 640,000 4.850%83,248 723,248 365,000 5.000%71,110 436,110
2043 0 510,000 4.750%12,113 522,113 670,000 4.900%51,313 721,313 385,000 5.050%52,264 437,264
2044 705,000 4.950%17,449 722,449 405,000 5.100%32,215 437,215
2045 425,000 5.150%10,944 435,944
2046
2047
2048
2049
2050
2051
2052
2053
2054
2055
TOTALS 108,440,000 37,597,964 146,037,964 6,905,000 3,562,688 10,467,688 9,365,000 5,083,028 14,448,028 5,570,000 3,173,238 8,743,238
= Callable Maturities
NOTES:
1 Estimated rates are taken from Columbus 2022A sale results plus 45‐basis points for 2023 issue, plus 65‐basis points for 2024 issue, plus 85 2025‐2032 issues.
$3,440,000
Proposed Storm Water Utility Revenue Bonds
$5,570,000
01‐Aug‐25
01‐May‐35
$4,200,000
Proposed Storm Water Utility Revenue Bonds
$9,365,000
01‐Aug‐24
01‐May‐34
$5,745,000
Proposed Storm Water Utility Revenue Bonds
$6,905,000
01‐Aug‐23
01‐May‐33
Issue Existing Stormwater Revenue Debt
4
Amount
Dated
Callable
Callable Amt
Rate/Term
Year
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
2041
2042
2043
2044
2045
2046
2047
2048
2049
2050
2051
2052
2053
2054
2055
TOTALS
NOTES:
1 Estimated rate
Issue
2.00‐3.95 2026‐2046 2.00‐3.95 2027‐2047 2.00‐3.95 2029‐2049
Prin (5/1) Est. Rate
1 Interest Total Prin (5/1) Est. Rate
1 Interest Total Prin (5/1) Est. Rate
1 Interest Total Total P&I Rev P&I G.O. P&I Total Year
0 0 1,033,609 1,033,609 0
7,527,789 7,527,789 851,224 8,379,013 2022
8,175,569 8,175,569 579,782 8,755,351 2023
8,696,306 8,696,306 473,599 9,169,905 2024
9,422,393 9,422,393 457,877 9,880,270 2025
9,633,593 9,633,593 444,490 10,078,084 2026
75,000 4.150%201,819 276,819 9,954,899 9,954,899 431,128 10,386,027 2027
115,000 4.150%157,201 272,201 115,000 4.150%310,198 425,198 10,369,197 10,369,197 417,466 10,786,663 2028
125,000 4.150%152,221 277,221 180,000 4.150%241,560 421,560 10,405,233 10,405,233 17,232 10,422,465 2029
130,000 4.150%146,930 276,930 190,000 4.150%233,883 423,883 55,000 4.150%153,043 208,043 10,665,378 10,665,378 17,717 10,683,094 2030
135,000 4.150%141,431 276,431 200,000 4.150%225,790 425,790 90,000 4.150%119,198 209,198 9,181,264 9,181,264 18,216 9,199,480 2031
140,000 4.200%135,690 275,690 205,000 4.150%217,386 422,386 95,000 4.150%115,359 210,359 9,179,986 9,179,986 18,734 9,198,720 2032
145,000 4.250%129,669 274,669 215,000 4.200%208,618 423,618 95,000 4.150%111,416 206,416 8,728,779 8,728,779 19,249 8,748,029 2033
150,000 4.300%123,363 273,363 225,000 4.250%199,321 424,321 100,000 4.150%107,370 207,370 7,646,496 7,646,496 19,794 7,666,290 2034
160,000 4.350%116,658 276,658 235,000 4.300%189,488 424,488 105,000 4.200%103,090 208,090 7,069,913 7,069,913 7,069,913 2035
165,000 4.400%109,548 274,548 245,000 4.350%179,106 424,106 110,000 4.250%98,548 208,548 6,326,125 6,326,125 6,326,125 2036
175,000 4.450%102,024 277,024 255,000 4.400%168,168 423,168 115,000 4.300%93,738 208,738 5,991,425 5,991,425 5,991,425 2037
180,000 4.550%94,035 274,035 265,000 4.450%156,661 421,661 120,000 4.350%88,655 208,655 5,284,813 5,284,813 5,284,813 2038
190,000 4.650%85,523 275,523 280,000 4.550%144,395 424,395 125,000 4.400%83,295 208,295 4,573,589 4,573,589 4,573,589 2039
200,000 4.750%76,355 276,355 290,000 4.650%131,283 421,283 130,000 4.450%77,653 207,653 3,990,141 3,990,141 3,990,141 2040
210,000 4.850%66,513 276,513 305,000 4.750%117,296 422,296 140,000 4.550%71,575 211,575 3,695,955 3,695,955 3,695,955 2041
220,000 4.950%55,975 275,975 320,000 4.850%102,293 422,293 145,000 4.650%65,019 210,019 3,237,165 3,237,165 3,237,165 2042
230,000 5.000%44,780 274,780 335,000 4.950%86,241 421,241 150,000 4.750%58,085 208,085 2,584,795 2,584,795 2,584,795 2043
240,000 5.050%32,970 272,970 355,000 5.000%69,075 424,075 160,000 4.850%50,643 210,643 2,067,351 2,067,351 2,067,351 2044
255,000 5.100%20,408 275,408 375,000 5.050%50,731 425,731 165,000 4.950%42,679 207,679 1,344,761 1,344,761 1,344,761 2045
270,000 5.150%6,953 276,953 390,000 5.100%31,318 421,318 175,000 5.000%34,220 209,220 907,490 907,490 907,490 2046
415,000 5.150%10,686 425,686 185,000 5.050%25,174 210,174 635,860 635,860 635,860 2047
195,000 5.100%15,530 210,530 210,530 210,530 210,530 2048
205,000 5.150%5,279 210,279 210,279 210,279 210,279 2049
00 02050
00 02051
00 02052
00 02053
3,510,000 2,000,063 5,510,063 5,395,000 3,073,496 8,468,496 2,660,000 1,519,566 4,179,566 174,792,219 4,625,036 179,417,255
$3,330,000
Proposed Storm Water Utility Revenue Bonds
$5,395,000
01‐Aug‐27
01‐May‐37
Proposed Storm Water Utility Revenue Bonds
$2,660,000
01‐Aug‐29
01‐May‐39
$1,650,000
Proposed Storm Water Utility Revenue Bonds
$3,510,000
01‐Aug‐26
01‐May‐36
$2,170,000
FOR DISCUSSION ONLY
Total Utility DebtExisting +
Future Issues
5
Storm Water Utility Cash Flow Analysis ‐ Projected 2023‐2032
City of Oshkosh
Discussion Only
Audit Estimated Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
Revenues
Total Revenues from User Rates $12,321,058 $13,002,900 $13,949,972 $14,856,721 $15,313,224 $15,619,488 $16,167,325 $16,324,289 $16,569,153 $16,650,775 $16,650,775 $16,650,775
Percent Increase to User Rates Required 7.00% 6.00% 6.50% 6.50% 2.00% 2.00% 4.00% 0.00% 2.00% 0.00% 0.00% 0.00%
Cumulative Percent Rate Increase 0.00% 6.00% 12.89% 19.39% 21.78% 24.21% 29.18% 29.18% 31.77% 31.77% 31.77% 31.77%
Dollar Amount Increase to Revenues Required $769,733 $681,842 $947,072 $906,748 $456,503 $306,264 $547,836 $156,964 $244,864 $81,621 $0 $0
Other Revenues
Interest Income -$16,991 -$590,200 $161,410 $125,851 $117,627 $230,499 $231,474 $214,158 $209,059 $203,342 $210,969 $206,832
Other Income $37,227 $51,000 $52,020 $53,060 $54,121 $55,203 $56,307 $57,433 $58,582 $59,754 $60,949 $62,168
Total Other Revenues $20,236 -$539,200 $213,430 $178,911 $171,748 $285,702 $287,781 $271,591 $267,641 $263,096 $271,918 $269,000
Total Revenues $12,341,294 $12,463,700 $14,163,402 $15,035,632 $15,484,972 $15,905,191 $16,455,106 $16,595,880 $16,836,795 $16,913,871 $16,922,693 $16,919,774
Expenses
Operating and Maintenance $2,225,997 $2,695,200 $2,762,204 $2,830,876 $2,901,256 $2,973,389 $3,047,316 $3,123,084 $3,200,738 $3,280,324 $3,361,892 $3,445,490
Net Before Debt Service and Capital Expenditures $10,115,297 $9,768,500 $11,401,198 $12,204,756 $12,583,716 $12,931,802 $13,407,790 $13,472,796 $13,636,057 $13,633,546 $13,560,801 $13,474,285
Debt Service
Existing GO Bond P&I $819,775 $820,269 $547,369 $438,194 $421,869 $410,694 $394,513 $378,475 $12,581 $17,259 $16,856 $16,425
Existing Revenue Bond P&I $7,075,146 $7,527,789 $8,175,569 $8,174,447 $8,176,406 $7,955,675 $7,993,534 $7,988,706 $8,026,066 $8,070,459 $6,589,888 $6,589,572
New (2021-2030) Debt Service P&I $0 $0 $0 $521,859 $1,245,987 $1,677,918 $1,961,365 $2,380,491 $2,379,168 $2,594,918 $2,591,376 $2,590,414
Total Debt Service $7,894,921 $8,348,057 $8,722,938 $9,134,500 $9,844,262 $10,044,287 $10,349,412 $10,747,672 $10,417,814 $10,682,637 $9,198,120 $9,196,411
Cash on Hand/Prior Issue Bond Proceeds/Grants $3,919,099 $815,000 $9,790,000 $4,715,000 $3,215,000 $2,790,000 $4,790,000 $3,235,000 $3,790,000 $2,188,200 $4,776,400 $2,733,700
Net Annual Cash Flow ($1,701,623)$605,443 ($7,111,740) ($1,644,744) ($475,546)$97,515 ($1,731,622) ($509,876) ($571,758)$762,709 ($413,719)$1,544,174
Unrestricted Cash Balance:
Balance at first of year $23,711,829 $24,317,272 $17,205,532 $15,560,788 $15,085,242 $15,182,757 $13,451,135 $12,941,259 $12,369,501 $13,132,211 $12,718,491
Net Annual Cash Flow Addition/(subtraction)$605,443 ($7,111,740) ($1,644,744) ($475,546)$97,515 ($1,731,622) ($509,876) ($571,758)$762,709 ($413,719)$1,544,174
Balance at end of year $23,711,829 $24,317,272 $17,205,532 $15,560,788 $15,085,242 $15,182,757 $13,451,135 $12,941,259 $12,369,501 $13,132,211 $12,718,491 $14,262,665
6
City of Oshkosh
Storm Water Utility Operations Cash Flow Analysis
Discussion Only
12345678910
Actual Actual Estimated
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
1 Rates % Increase 7.00%7.00%6.00% 6.50% 6.50% 2.00% 2.00% 4.00% 0.00% 2.00% 0.00% 0.00% 0.00%
2 Revenue growth assumption - non-usage 2.00%2.00%2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%
3 Investment income yield 0.50%0.50%0.50% 0.50% 0.50% 0.50% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00%
4 Expense growth - Operations 2.50%2.50%2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50%
5 Expense growth - Maintenance 2.50%2.50%2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50%
6 Expense growth - General and Administrative 2.00%2.00%2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%
10 Beginning net assets 55,928,178 60,639,712 65,758,422 70,297,865 75,605,366 81,265,663 86,815,994 92,729,386 99,228,641 105,784,641 112,843,761 120,020,547 127,414,104
11
12 Operating Revenues
13 Storm Water charges 11,551,325 12,321,058 13,002,900 13,949,972 14,856,721 15,313,224 15,619,488 16,167,325 16,324,289 16,569,153 16,650,775 16,650,775 16,650,775
14 Miscellaneous 48,128 37,227 51,000 52,020 53,060 54,121 55,203 56,307 57,433 58,582 59,754 60,949 62,168
15 Total Operating Revenues 11,599,453 12,358,285 13,053,900 14,001,992 14,909,781 15,367,345 15,674,691 16,223,632 16,381,722 16,627,735 16,710,529 16,711,724 16,712,943
16
17 Operating Expenses
18 Operating & maintenance 2,229,197 2,155,373 2,620,000 2,685,500 2,752,638 2,821,453 2,891,990 2,964,290 3,038,397 3,114,357 3,192,216 3,272,021 3,353,822
19 Taxes 68,958 70,624 75,200 76,704 78,238 79,803 81,399 83,027 84,687 86,381 88,109 89,871 91,668
20 Depreciation - Storm Water 2,346,232 2,459,072 2,512,300 3,025,758 3,459,959 3,734,123 3,734,123 3,734,123 3,734,123 3,734,123 3,734,123 3,734,123 3,734,123
21 Total Operating Expenses 4,644,387 4,685,069 5,207,500 5,787,962 6,290,835 6,635,379 6,707,512 6,781,440 6,857,207 6,934,861 7,014,448 7,096,015 7,179,613
22
23 Net Operations 6,955,066 7,673,216 7,846,400 8,214,030 8,618,946 8,731,965 8,967,179 9,442,192 9,524,515 9,692,874 9,696,081 9,615,709 9,533,330
24 Non operating revenues (expenses)
25 Interest Income 235,949 (16,991) (590,200)161,410 125,851 117,627 230,499 231,474 214,158 209,059 203,342 210,969 206,832
26 Interest Expense - Existing Debt (2,842,362) (2,590,772) (2,848,057) (3,067,938) (2,722,641) (2,503,275) (2,291,369) (2,073,047) (1,847,181) (1,613,647) (1,387,719) (1,181,744) (990,997)
27 Interest Expense - New Rev Bond Debt 0 0 0 (361,859) (795,987) (992,918) (1,101,365) (1,335,491) (1,229,168) (1,334,918) (1,251,376) (1,195,414)
28 Amortization-Grant 362,881 5,905 4,000
29 Intergovernmental Revenues 0 0 00000000000
30 Total non operating revenue (expenses)(2,243,532) (2,601,858) (3,434,257) (2,906,528) (2,958,649) (3,181,635) (3,053,788) (2,942,937) (2,968,514) (2,633,755) (2,519,295) (2,222,151) (1,979,579)
31
32 Net increase (decrease) in resources 4,711,534 5,071,358 4,412,143 5,307,502 5,660,297 5,550,331 5,913,392 6,499,255 6,556,001 7,059,119 7,176,786 7,393,558 7,553,751
33
34 Operating Transfer In (Out)0 (2,900)0000000000
35 Capital Contributions 0 50,252 127,300000000
36 Cumulative effect of change in accting prin 0 0 0000000
37 Ending Net Assets 60,639,712 65,758,422 70,297,865 75,605,366 81,265,663 86,815,994 92,729,386 99,228,641 105,784,641 112,843,761 120,020,547 127,414,104 134,967,855
38 CIP Funding
39 Purchase of Capital Assets (8,134,763) (3,240,901) (9,198,300) (15,559,345) (13,157,600) (8,308,000) (5,906,600) (9,622,200) (3,235,000) (6,290,200) (2,188,200) (4,776,400) (2,733,700)
40 Bond Issuance\DS Reserve Adjustments
41 Principal Payments on Existing Revenue Debt (3,923,253) (4,370,000) (4,775,000) (5,180,000) (5,510,000) (5,720,000) (5,700,000) (5,945,000) (6,155,000) (6,415,000) (6,685,000) (5,410,000) (5,600,000)
42 Principal Payments on Existing GO Debt (731,747) (700,000) (725,000) (475,000) (380,000) (375,000) (375,000) (370,000) (365,000) (10,000) (15,000) (15,000) (15,000)
43 BAB Credit on 2010E Rev Debt
44 Revenue Bonds Issued 4,770,000 7,160,000 8,383,300 5,769,345 8,442,600 5,093,000 3,116,600 4,832,200 0 2,500,200 0 0 0
45 General obligation debt issued 0 0 00000000000
46 Cash received from other funds 0 0 00000000000
47 Cash paid to other funds 0 0 00000000000
48 Capital contributions 050,252 00000000000
49 Premium Received on Debt Issued 289,274 454,104 411,124
50 Future Revenue Bond Principal 0 0 0 (160,000) (450,000) (685,000) (860,000) (1,045,000) (1,150,000) (1,260,000) (1,340,000) (1,395,000)
56
57 Beginning Cash 25,483,985 24,787,578 31,261,393 32,281,960 25,170,220 23,525,476 23,049,930 23,147,445 21,415,823 20,905,947 20,334,189 21,096,899 20,683,179
58 Add net operations 6,955,066 7,673,216 7,846,400 8,214,030 8,618,946 8,731,965 8,967,179 9,442,192 9,524,515 9,692,874 9,696,081 9,615,709 9,533,330
59 Add back depreciation 2,346,232 2,459,072 2,512,300 3,025,758 3,459,959 3,734,123 3,734,123 3,734,123 3,734,123 3,734,123 3,734,123 3,734,123 3,734,123
60 Add net non operating (2,243,532) (2,601,858) (3,434,257) (2,906,528) (2,958,649) (3,181,635) (3,053,788) (2,942,937) (2,968,514) (2,633,755) (2,519,295) (2,222,151) (1,979,579)
61 Add capital and bond (7,730,489) (646,545) (5,903,876) (15,445,000) (10,765,000) (9,760,000) (9,550,000) (11,965,000) (10,800,000) (11,365,000) (10,148,200) (11,541,400) (9,743,700)
62 Add transfer in (out)0 (2,900)00000000000
63 Net change in balance sheet items (23,684) (407,170)0000
64 Ending Cash 24,787,578 31,261,393 32,281,960 25,170,220 23,525,476 23,049,930 23,147,445 21,415,823 20,905,947 20,334,189 21,096,899 20,683,179 22,227,353
65 Restricted Cash 7,594,925 7,549,564 7,549,564 7,549,564 7,549,564 7,549,564 7,549,564 7,549,564 7,549,564 7,549,564 7,549,564 7,549,564 7,549,564
66 Unrestricted Cash 17,192,653 23,711,829 24,732,396 17,620,656 15,975,912 15,500,366 15,597,881 13,866,259 13,356,383 12,784,625 13,547,335 13,133,615 14,677,789
67
68 Ending Net Assets 60,639,712 65,758,422 70,297,865 75,605,366 81,265,663 86,815,994 92,729,386 99,228,641 105,784,641 112,843,761 120,020,547 127,414,104 134,967,855
69
70 Target minimum working capital (note 2)10,003,307 10,951,807 11,616,919 12,279,917 13,161,952 13,398,043 13,740,132 14,176,276 13,885,245 14,189,861 12,746,128 12,786,217 12,382,325
71 Actual working capital-cash balance 24,787,578 31,261,393 32,281,960 25,170,220 23,525,476 23,049,930 23,147,445 21,415,823 20,905,947 20,334,189 21,096,899 20,683,179 22,227,353
72 Over (Under) target working capital 14,784,272 20,309,586 20,665,040 12,890,302 10,363,524 9,651,887 9,407,313 7,239,547 7,020,702 6,144,329 8,350,771 7,896,962 9,845,028
73 Over (Under) target working capital - Unrestricted 7,189,347 12,760,022 13,115,476 5,340,738 2,813,960 2,102,323 1,857,749 (310,017) (528,862) (1,405,235)801,207 347,398 2,295,464
88 Note 2: Target capital equals 6 mos of next year's operating expenses, including depreciation, plus 100% of next year's debt.
Projected
T:\Wisaccts\Oshkosh\Financial Planning\Rate Studies\2022 Water, Sewer & Storm Cash Flow Analysis\Draft Workpapers\Oshkosh SW Utility Cash Flow Analysis I use COH - updated O&M v27
City of Oshkosh
Storm Water Utility
Statement of Projected Coverage
Year
Operating
Revenues
Less:
Operating
Expenses
Amount Available for
Debt Service
Total Existing
Revenue Bond P&I
Future Revenue Bond
P&I
Total Debt
Service Coverage*
2020 11,835,402 (2,298,155)9,537,247 6,749,218 - 6,749,218 1.41
2021 12,341,294 (2,225,997)10,115,297 7,075,146 - 7,075,146 1.43
2022 12,463,700 (2,695,200)9,768,500 7,527,789 - 7,527,789 1.30
2023 14,163,402 (2,762,204)11,401,198 8,175,569 - 8,175,569 1.39
2024 15,035,632 (2,830,876)12,204,756 8,174,447 521,859 8,696,306 1.40
2025 15,484,972 (2,901,256)12,583,716 8,176,406 1,245,987 9,422,393 1.34
2026 15,905,191 (2,973,389)12,931,802 7,955,675 1,677,918 9,633,593 1.34
2027 16,455,106 (3,047,316)13,407,790 7,993,534 1,961,365 9,954,899 1.35
2028 16,595,880 (3,123,084)13,472,796 7,988,706 2,380,491 10,369,197 1.30
2029 16,836,795 (3,200,738)13,636,057 8,026,066 2,379,168 10,405,233 1.31
2030 16,913,871 (3,280,324)13,633,546 8,070,459 2,594,918 10,665,378 1.28
2031 16,922,693 (3,361,892)13,560,801 6,589,888 2,591,376 9,181,264 1.48
2032 16,919,774 (3,445,490)13,474,285 6,589,572 2,590,414 9,179,986 1.47
Notes:
*Coverage requirement of 1.2
Coverage using projected year revenue and expenses
Discussion Only
8
City of Oshkosh
Storm Water Utility
Statement of Projected Coverage-Previous Year
Year
Operating
Revenues
Less:
Operating
Expenses
Amount Available
for Debt Service Year
Total Existing
Revenue Bond
P&I
Future Revenue
Bond P&I
Total Debt
Service
Coverage
*
2019 11,933,518 (2,425,564)9,507,954 2020 6,749,218 - 6,749,218 1.41
2020 11,835,402 (2,298,155)9,537,247 2021 7,075,146 - 7,075,146 1.35
2021 12,341,294 (2,225,997)10,115,297 2022 7,527,789 - 7,527,789 1.34
2022 12,463,700 (2,695,200)9,768,500 2023 8,175,569 - 8,175,569 1.19
2023 14,163,402 (2,762,204)11,401,198 2024 8,174,447 521,859 8,696,306 1.31
2024 15,035,632 (2,830,876)12,204,756 2025 8,176,406 1,245,987 9,422,393 1.30
2025 15,484,972 (2,901,256)12,583,716 2026 7,955,675 1,677,918 9,633,593 1.31
2026 15,905,191 (2,973,389)12,931,802 2027 7,993,534 1,961,365 9,954,899 1.30
2027 16,455,106 (3,047,316)13,407,790 2028 7,988,706 2,380,491 10,369,197 1.29
2028 16,595,880 (3,123,084)13,472,796 2029 8,026,066 2,379,168 10,405,233 1.29
2029 16,836,795 (3,200,738)13,636,057 2030 8,070,459 2,594,918 10,665,378 1.28
2030 16,913,871 (3,280,324)13,633,546 2031 6,589,888 2,591,376 9,181,264 1.48
2031 16,922,693 (3,361,892)13,560,801 2032 6,589,572 2,590,414 9,179,986 1.48
Notes:
*Coverage requirement of 1.2
Using previous year operating revenues less expenses and current year's debt
Discussion Only
Coverage using previous year revenue and expenses
9
JANUARY 10, 2023 23-25 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE CITY MANAGER PERFORMANCE EVALUATION FOR 2022
INITIATED BY: CITY COUNCIL
WHEREAS, the Common Council previously approved an Employment Agreement for
the City Manager which includes a Performance Evaluation Process for yearly
evaluations of the City Manager; and
WHEREAS, the Council has completed its evaluation and met with the City Manager to
review his performance for 2022.
NOW, THEREFORE, BE IT RESOLVED that the attached summary of the review of the
City Manager and goals for 2023 are hereby adopted.
PURPOSE: Council Feedback after City Manager Review
FROM: Deputy Mayor Matt Mugerauer
DATE: January 5, 2023
City Manager Mark Rohloff is a highly effective leader, who provides steady, calm leadership. We value
his opinion and trust his judgment. We continue to be encouraged by his highly motivated staff, and
their can-do spirit. He is committed to carrying out the strategic plan.
The Oshkosh Common Council has completed the City Manager’s annual review and find he has
exceeded our expectations, and that is performance is more than satisfactory. City Manager Rohloff
continues to perform at a high level, with genuine enthusiasm and a desire to keep Oshkosh moving
forward.
In partnership with City Manager Rohloff, we have established goals for 2023 that reflect our mutual
desire to continue to making Oshkosh a better place to live, work and play.
Matt Mugerauer
Deputy Mayor – Oshkosh Common Council
2023 CITY MANAGER GOALS
1. With the input of Council, the Diversity, Equity and Inclusion Committee (DEI) and the
Sustainability Advisory Board (SAB), identify goals within their respective plans to pursue for
2023-2024. This includes projects that may be eligible for grant funding, and to seek
outside contractual resources to achieve them.
2. Work to infuse both Sustainability and DEI concepts into City policies and City day -to-day
operations.
3. Expand the scope of addressing homelessness in Oshkosh by engaging other governmental
and nonprofit entities in the region to provide broader services to reduce and prevent
homelessness.
4. Continue the City Manager’s leadership work on statewide initiatives to improve the state-
local fiscal relationship in order to limit our overreliance on property taxes, including but
not limited to a reform of the Shared Revenue program and fully funding the Municipal
Services Payment (MSP) program.
5. Work to address inequities in special assessments by providing the Common
Council options, with cost estimates and legal feedback.
THERE ARE NO
ATTACH MENTS
ASSOCIATED
WITH THIS ITEM
THERE ARE NO
ATTACH MENTS
ASSOCIATED
WITH THIS ITEM
THERE ARE NO
ATTACH MENTS
ASSOCIATED
WITH THIS ITEM
J:\Council Agenda\01.10.23 City Manager Memos\33.docx Page 1 of 2
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: January 5, 2023
RE: Professional Services Agreement with Strand Associates, Inc. (Strand) for
Construction-Related Engineering Services for Bradley Street Culvert
Replacements ($75,000)
In the late summer/early fall of 2018, it was determined that the Bradley Street culvert
crossing of Gallups/Merritts Creek was beginning to fail. The Streets Division did some
temporary stabilization of the bottom of the culver ts and the side-slopes of the street.
This fix was only a temporary fix as Bradley Street was proposed in the 2022 Capital
Improvements Program (CIP) to have a new asphalt street constructed. In conjunction
with the 2022 asphalt street project, the culverts were scheduled to be replaced. The
money budgeted in 2022 for this Project was utilized on a different project and this Project
was then included in the 2023 CIP. Design engineering and bidding assistance services
for this Project were previously performed by Strand.
The Engineering Division requested a proposal from Strand to provide construction-
related engineering services for the replacement of the Bradley Street culverts. The scope
of services includes: providing contract administration services, providing resident
project representative services, and providing record drawing in electronic format from
information compiled from the contractor’s records.
Engineering Division staff reviewed the proposed scope of services and the proposed
cost, and found that it is in line with the level of effort necessary to complete the project.
Strand was chosen to perform these services because of t heir experience in providing
similar services to the City and their experience with this Project.
The proposed fee is not to exceed $75,000. Funding for these services is available in the
Storm Water section of 2023 CIP (Account #03210410-6804-04309/Contract Control-Storm
Sewer-23-09 Bradley St Asphalt/Util Const).
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Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services
of a specialized nature, including engineering services, may be procured without the use
of formal, sealed quotes. In accordance with Section 12-16 of the Code, I am hereby
submitting this report regarding this professional services agreement.
Please contact me if you have any questions concerning this professional services
agreement.
MAR/jlg
J:\Council Agenda\01.10.23 City Manager Memos\34.docx
DATE: January 5, 2023
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
RE: Professional Services Agreement with Donohue & Associates, Inc.
(Donohue) for Structural Engineering Design and Construction-Related
Services for 2023 Capital Improvement Projects (CIP) ($60,000)
The Department of Public Works requested a proposal from Donohue for structural
engineering design and construction-related services for the various projects in the 2023
CIP. This agreement is intended for use as a master services agreement for engineering
support services to the City. All work completed under this agreement will be completed
on a task order basis when design criteria have been established for each project needing
support.
Donohue was chosen because of their staff’s knowledge of the City and experience with
this type of work. The work associated with this agreement is anticipated to be complete
by the fall of 2023. The cost of these services is estimated not to exceed $60,000 and will
be split among the Storm Water, Water Main, Sanitary Sewer, Transportation, and the
Street Paving sections of the 2023 CIP. Funding is available in all five (5) sections of the
2023 CIP (Account #03210410-68XX-XXXXX/Multiple Funds and #03231717-7216-
63001/Parking Lot Improvements-Land Improvement-Parking Lot Improvements).
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services
of a specialized nature, including engineering services, may be procured without the use
of formal, sealed quotes. In accordance with Section 12-16 of the Code, I am hereby
submitting this report regarding this professional services agreement.
Please contact me if you have any questions concerning this professional services
agreement.
MAR/jlg
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2023 Struct Eng & CRS Agreement_12-21-22.docx
Page 1 of 7
AGREEMENT
This AGREEMENT, made on the _____ day of ________________, 2023, by and between
the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and DONOHUE
& ASSOCIATES, INC., 3311 Weeden Creek Road, Sheboygan, WI 53081, party of the second
part, hereinafter referred to as the CONSULTANT,
WITNESSETH:
The CITY and the CONSULTANT, for the consideration hereinafter named, enter into
the following AGREEMENT for STRUCTURAL ENGINEERING DESIGN AND
CONSTRUCTION-RELATED SERVICES FOR 2023 CAPITAL IMPROVEMENT PROJECTS.
ARTICLE I. PROJECT MANAGER
A. Assignment of Project Manager. The CONSULTANT shall assign the following
individual to manage the PROJECT described in this AGREEMENT:
Craig Schuenemann – Structural Engineer
B. Changes in Project Manager. The CITY shall have the right to approve or disapprove
of any proposed change from the individual named above as Project Manager. The CITY shall
be provided with a resume or other information for any proposed substitute and shall be given
the opportunity to interview that person prior to any proposed change.
ARTICLE II. CITY REPRESENTATIVE
The CITY shall assign the following individual to manage the PROJECT described in
this AGREEMENT:
Alyssa Deckert, P.E. – Civil Engineering Supervisor
ARTICLE III. SCOPE OF WORK
The CONSULTANT shall provide the general services described below:
Preparation of design drawings, review of standard specifications, and preparation
of special conditions related to structural engineering components of projects.
Assistance during construction phase of the projects, including review of contractor
submittals, and field visits, if necessary.
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This Agreement is a General Services Master Agreement. Services needed will be
detailed further within individual task order Project Authorizations. A sample Project
Authorization form is attached to this Agreement.
The CITY may make or approve changes within the general Scope of Services in this
AGREEMENT. If such changes affect CONSULTANT's cost of or time required for
performance of the services, an equitable adjustment will be made through an amendment to
this AGREEMENT.
All reports, drawings, specifications, computer files, field data, notes, and other
documents and instruments prepared by the CONSULTANT as instruments of service shall
become property of the CITY upon payment for those documents by the CITY to the
CONSULTANT, and shall remain the property of the CITY.
ARTICLE IV. STANDARD OF CARE
The standard of care applicable to CONSULTANT's services will be the degree of skill
and diligence normally employed by professional consultants or consultants performing the
same or similar services at the time said services are performed. CONSULTANT will re-perform
any services not meeting this standard without additional compensation.
ARTICLE V. OPINIONS OF COST, FINANCIAL CONSIDERATIONS, AND
SCHEDULES
In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for the PROJECT, CONSULTANT has no control over cost or price of labor and
materials; unknown or latent conditions of existing equipment or structures that may affect
operation or maintenance costs; competitive bidding procedures and market conditions; time or
quality of performance by operating personnel or third parties; and other economic and
operational factors that may materially affect the ultimate project cost or schedule. Therefore, it
is understood between the parties the CONSULTANT makes no warranty the CITY's actual
project costs, financial aspects, economic feasibility, or schedules will not vary from
CONSULTANT's opinions, analyses, projections, or estimates.
ARTICLE VI. RECORD DRAWINGS
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others. CONSULTANT is not responsible for any errors or
omissions in the information from others the CONSULTANT reasonably relied upon and are
incorporated into the record drawings.
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ARTICLE VII. CITY RESPONSIBILITIES
The CITY shall furnish, at the CONSULTANT’s request, such information as is needed
by the CONSULTANT to aid in the progress of the PROJECT, providing it is reasonably
obtainable from City records.
To prevent any unreasonable delay in the CONSULTANT’s work, the CITY will
examine all reports and other documents and will make any authorizations necessary to
proceed with work within a reasonable time period.
ARTICLE VIII. CITY’S INSURANCE
The CITY will maintain property insurance on all pre-existing physical facilities
associated in any way with the PROJECT.
The CITY will provide (or have the construction contractor(s) provide) a Builders Risk
All Risk insurance policy for the full replacement value of all project work including the value
of all onsite CITY-furnished equipment and/or materials associated with CONSULTANT's
services. Upon request, the CITY will provide CONSULTANT a copy of such policy.
ARTICLE IX. TIME OF COMPLETION
The work to be performed under this AGREEMENT shall be commenced and the work
completed within the time limits as agreed upon in each Project Authorization form.
The CONSULTANT shall perform the services under this AGREEMENT with
reasonable diligence and expediency consistent with sound professional practices. The CITY
agrees the CONSULTANT is not responsible for damages arising directly or indirectly from any
delays for causes beyond the CONSULTANT’s control. For the purposes of this AGREEMENT,
such causes include, but are not limited to, strikes or other labor disputes, severe weather
disruptions or other natural disasters, failure of performance by the CITY, or discovery of any
hazardous substances or differing site conditions. If the delays resulting from any such causes
increase the time required by the CONSULTANT to perform its services in an orderly and
efficient manner, the CONSULTANT shall be entitled to an equitable adjustment in schedule.
While CONSULTANT has made reasonable efforts to incorporate into their plan for the
PROJECT any known current project impacts of the COVID-19 pandemic, CONSULTANT has
not accounted for, and is not responsible for, unknown future changes due to the COVID-19
pandemic, including, without limitation, additional restrictions by government agencies or
others (such as the availability of the site for access or the availability of CITY or
CONSULTANT staff or others) to the extent they delay or otherwise impact the PROJECT. In
that event, CONSULTANT will notify CITY and work in good faith to equitably address any
unexpected impacts therefrom.
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ARTICLE X. COMPONENT PARTS OF THE AGREEMENT
This AGREEMENT consists of the following component parts, all of which are as fully a
part of this AGREEMENT as if herein set out verbatim, or if not attached, as if hereto attached:
1. This Instrument
2. Individual Project Authorization Forms
In the event any provision in any of the above component parts of this AGREEMENT
conflicts with any provision in any other of the component parts, the provision in the
component part first enumerated above shall govern over any other component part which
follows it numerically except as may be otherwise specifically stated.
ARTICLE XI. PAYMENT
A. The Agreement Sum. The CITY shall pay to the CONSULTANT for the
performance of the AGREEMENT the total sum as set forth below, adjusted by any changes
hereafter mutually agreed upon in writing by the parties hereto:
Time and Materials Not to Exceed $60,000 (Sixty Thousand Dollars).
Attached fee schedule shall be firm for the duration of this AGREEMENT.
B. Method of Payment. The CONSULTANT shall submit itemized monthly
statements for services. The CITY shall pay the CONSULTANT within thirty (30) calendar days
after receipt of such statement. If any statement amount is disputed, the CITY may withhold
payment of such amount and shall provide to CONSULTANT a statement as to the reason(s)
for withholding payment.
C. Additional Costs. Costs for additional services shall be negotiated and set forth
in a written amendment to this AGREEMENT executed by both parties prior to proceeding with
the work covered under the subject amendment.
D. Indirect Costs. Indirect costs such as computer time, printing, copying, cell
phone charges, telephone charges, and equipment rental shall be considered overhead and shall
not be invoiced separately to the PROJECT.
E. Expenses. Expenses may be billed with up to a maximum of 10% mark-up. All
invoices with expenses shall include supporting documentation of the expense. Failure to
include the supporting documentation will result in the reduction of payments by the amount
of those expense(s) not including documentation.
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ARTICLE XII. STANDARD PROVISIONS
The CONSULTANT agrees that, in all hiring or employment made possible by or
resulting from this AGREEMENT, there will not be any discrimination against any employee or
applicant for employment because of race, color, religion, sex, sexual orientation, gender
identity, or national origin.
ARTICLE XIII. HOLD HARMLESS
The CONSULTANT covenants and agrees to protect and hold the City of Oshkosh
harmless against all actions, claims, and demands to the proportionate extent caused by or
resulting from the intentionally wrongful or negligent acts of the CONSULTANT, his/her
agents or assigns, his/her employees, or his/her subcontractors related to the performance of
this AGREEMENT or be caused or result from any violation of any law or administrative
regulation, and shall indemnify the CITY for all sums including court costs, attorney fees, and
damages of any kind which the CITY may be obliged or adjudged to pay on any such claims or
demands upon the CITY’s written demand for indemnification or refund for those actions,
claim, and demands caused by or resulting from intentional or negligent acts as specified in this
paragraph.
Subject to any limitations contained in Sec. 893.80 and any similar statute of the
Wisconsin Statutes, the CITY further agrees to hold CONSULTANT harmless from any and all
liability, including claims, demands, losses, costs, damages, and expenses of every kind and
description (including death), or damages to person or property arising out of re-use of the
documents without consent where such liability is founded upon or grows out of the acts or
omission of any of the officers, employees or agents of the City of Oshkosh while acting within
the scope of their employment.
ARTICLE XIV. INSURANCE
The CONSULTANT agrees to abide by the attached City of Oshkosh Insurance
Requirements.
ARTICLE XV. TERMINATION
A. For Cause. If the CONSULTANT shall fail to fulfill in timely and proper manner
any of the obligations under this AGREEMENT, the CITY shall have the right to terminate this
AGREEMENT by written notice to the CONSULTANT. In this event, the CONSULTANT shall
be entitled to compensation for any satisfactory, usable work completed.
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B. For Convenience. The CITY may terminate this AGREEMENT at any time by
giving written notice to the CONSULTANT no later than ten (10) calendar days before the
termination date. If the CITY terminates under this paragraph, then the CONSULTANT shall
be entitled to compensation for any satisfactory work performed to the date of termination.
This document and any specified attachments contain all terms and conditions of the
AGREEMENT and any alteration thereto shall be invalid unless made in writing, signed by
both parties and incorporated as an amendment to this AGREEMENT.
ARTICLE XVI. RE-USE OF PROJECT DOCUMENTS
All reports, drawings, specifications, documents, and other deliverables of
CONSULTANT, whether in hard copy or in electronic form, are instruments of service for this
PROJECT, whether the PROJECT is completed or not. Subject to individual review,
CONSULTANT’S reports, drawings, specifications, documents, or other deliverables will
generally be considered public records that are available to the public upon request. Neither
the CITY nor the CONSULTANT, therefore, has control of these documents once they are
disclosed as a public record. It is understood between these two parties, however, that
CONSULTANT does not intend to state or imply that the PROJECT documents it creates
have any purpose unrelated to the PROJECT. To the extent the CITY may re-use or reference
any part of the CONSULTANT’S documents or information on unrelated projects, the CITY
agrees to independently verify their applicability for unrelated projects and further agrees
the Standard of Care applicable to the documents for this PROJECT will not apply to their re-
use or reference in unrelated projects.
ARTICLE XVII. SUSPENSION, DELAY, OR INTERRUPTION OF WORK
The CITY may suspend, delay, or interrupt the services of CONSULTANT for the
convenience of the CITY. In such event, CONSULTANT's agreement price and schedule shall
be equitably adjusted.
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ARTICLE XVIII. NO THIRD-PARTY BENEFICIARIES
This AGREEMENT gives no rights or benefits to anyone other than the CITY and
CONSULTANT and has no third-party beneficiaries.
In the Presence of: CONSULTANT
____________________________ By: _____________________________
____________________________ Mike Gerbitz
(Seal of CONSULTANT Senior Vice President
if a Corporation)
By: _____________________________
_____________________________
(Specify Title)
CITY OF OSHKOSH
_____________________________ By: _____________________________
(Witness) Mark A. Rohloff, City Manager
_____________________________ And: _____________________________
(Witness) Jessi L. Balcom, City Clerk
APPROVED: I hereby certify that the necessary provisions
have been made to pay the liability which
will accrue under this AGREEMENT.
_____________________________
City Attorney
___________________________________
City Comptroller
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Blank Project Authorization Form_12-21-22.doc
Page 1 of 1
PROJECT AUTHORIZATION NO. _______
Owner: City of Oshkosh Department of Public Works
Authorized Office: 215 Church Avenue, PO Box 1130, Oshkosh, WI 54903-1130
Owner-Authorized Representative: Alyssa Deckert, P.E., Civil Engineering Supervisor_
Project: Structural Engineering Design and Construction-Related Services for 2023 Capital
Improvement Projects
City of Oshkosh Contract Number: _________
The authorizing Office requires performance of the following described services:
Form of Compensation:
Time and Materials Not to Exceed: $___________________
Additional Terms and Conditions: None
Authorized services shall be performed in accordance with the terms and provisions of the
agreement between Donohue & Associates, Inc. and the City of Oshkosh, dated _____________.
This Project Authorization shall be effective only upon date of signature of an authorized
representative of the City of Oshkosh.
DONOHUE & ASSOCIATES, INC.
Signature:
Name: ________________________________
Title:
Date:
CITY OF OSHKOSH
Signature:
Name: __Alyssa Deckert, P.E._____________
Title: Civil Engineering Supervisor_______
Date:
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: December 30, 2022
RE: Cooperative Purchase of Ford F350 4WD Pickup for Mechanics Division ($38,357.00)
BACKGROUND
The 2022 CIP Major Equipment budget allocated $50,000 to provide a pickup truck with lift gate as an
additional support vehicle for the Mechanics Division. This vehicle will be used to respond to service
calls and to transport parts. This vehicle will have a lift gate and air compressor will which allow for
more efficient response to service calls requiring heavy duty tire changes. This memo is to report the
purchase of this vehicle pursuant to the cooperative purchase exception of our purchasing ordinance.
ANALYSIS
Purchasing has verified that Ewald Automotive Group holds the State of Wisconsin Department of
Administration contract (#505ENT-M21-VEHICLES-03) for this vehicle. Using this cooperative contract
will save $16,705.00 from list price.
FISCAL IMPACT
The 2022 CIP allocated $50,000 for this purchase. The fiscal impact of this vehicle from Ewald’s state
contract is $38,357.00. The balance of funds allocated for this vehicle will be used for the necessary
remaining equipment to complete the vehicle including the lift gate and air compressor. This purchase
will be charged to A/N#: 03230450 7210 66003 (MOTOR VEHICLES- Pickup Truck with Lift-gate).
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative
purchases pursuant to a contract with any other local, state or federal governmental unit or agency may
be made without following a competitive bidding or quotation process. In accordance with Section 12-
15 of the Municipal Code, I am hereby submitting a report of this purchase to the Common Council. If
you have any questions on this purchase please contact myself or General Services Manager Jon Urben.
Respectfully Submitted,
Mark A. Rohloff, City Manager
City of Oshkosh Status of Outstanding Issues
Date of Initial
Request
Affected
Department(s)
(If Applicable)
Title of Directive Current Status Next Status
Report/Update Other Notes
1/22/2019 &
1/10/2023
Finance & Public
Works
Work to address inequities in Special Assessments by
providing Council options
Staff has been directed to continue reviewing options to
special assessments. Council has reviewed legal issues.2/28/2023 Awaiting outcome of Pewaukee
and Buchanan cases
11/12/2019 Finance & Public
Works
Study the feasibility of creating "Lifeline" rates for base level
utility usage
PSC is reviewing information submitted and will provide
feedback to City prior to Council consideration of any
change in utility rate structures
2/14/2023 Awaiting PSC review
6/9/2020 City Manager Community Conversations to address racism
The City Manager is seeking contacts to initiate
discussions with community leaders in order to identify next
steps. The Mayor and City Manager recently met with
Menominee Tribal government representatives.
1/24/2023 Delayed due to COVID pandemic
1/10/2023 City Manager Engage other governmental and non-profit entities in the
region to reduce and prevent homelessness
Based on the recent emergency, more interagency and
community discussion are needed to address this growing
problem.
3/31/2023
1/10/2023 City Manager Infuse Sustainability and DEI concepts into City policies and
City day to day operations
Key Performance Indicators (KPI's) have been approved
by the DEI Committee, they are included in 2023 budget.1/30/2023
Report on KPIs will be available
once year end 2022 data is
available
1/1/2021 City Manager
Continue participating in State wide initiatives to improve
Oshkosh’s shortfall in state-local funding, including reform of
Shared Revenue program and fully funding MSP program.
The City Manager participated as a member of statewide
committee to investigate local sources of revenue. League
of Municipalities using committee report in lobbying efforts.
3/1/2023
8/24/2021 Community
Development Convention and Visitors Bureau (CVB) Tourism Assessment City staff is working with the CVB and other community
partners on a Downtown Area study.3/31/2023 Initial meetings on Downtown
study began on 12/8/22
5/10/2022 City Manager ARPA funding for non-infrastructure purposes 2 Non-profit applications are under review.1/24/2023
11/9/2022 City Manager Graffiti Staff will present ordinance amendment after 1/1/23 1/24/2023
11/9/2022 City Manager Boards and Commissions Study Staff will prepare resolution to create Council Committee 1/24/2023
1/10/2023 Council Meeting