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HomeMy WebLinkAboutMinutes ADVISORY PARK BOARD APRIL 10, 2023 Present: Lauren Bartelt, Amy Davis, Devon Hudak, Becky Metz, Timothy Franz (Alternate Board Member) Excused: Tony Dirth, Lester Millette, Lori Palmeri, Koby Schellenger Staff: Chad Dallman, Assistant Parks Director; Anne Schaefer, Marketing and Fund Development Coordinator; Stacy James, Recording Secretary CALL TO ORDER & ROLL CALL Chair Davis called the meeting to order at 6:00 P.M. A quorum was determined to be present. APPROVAL OF MINUTES Motion by Hudak for approval of the February 13, 2023 minutes. Seconded by Bartelt. Motion carried 5-0. NEW BUSINESS 1) PRESENTATION OF PARKS DEPARTMENT 2022 IMPACT REPORT FROM ANNE SCHAEFER, MARKETING & FUND DEVELOPMENT COORDINATOR Ms. Schaefer stated that she completes this report annually, and has improved its professional format. The annual report represents areas within the Parks Department as follows: Senior Center, Parks, Landscape Operations, Revenue Facilities and Special Events. She reviewed the report for the Board highlighting the following: A) Grants and Donations for the department increased 42% in 2022. B) Volunteer service hours totaled 10,827 C) Pollock Community Water Park attendance increases post pandemic D) Revenue Facilities: a. Menominee Park Zoo i. Education programs and attendance has increased ii. Brews in the Zoo was a new event offered b. Brews on the Bay additional dates improved the event c. Children’s Amusements Center hosted three special events in addition to weekend hours d. Leach Amphitheater offered a new yoga program E) Landscape Operations was busy taking care of Emerald Ash Borer (EAB) a. The department is partnering with Oshkosh Area Community Foundation to raise funds for Taking Root II to replace trees removed from EAB F) Projects completed by the Parks Department in 2022 as well as upcoming projects for 2023 G) Growth opportunities for grants and social media growth through Marketing and Fund Development. H) City Special Events numbers for 2022 I) Senior Center growth a. Increasing attendance numbers after Covid b. Increased participants at the center c. Improvements including the Biodex Fall Risk Screenings and ukulele classes d. New program offerings for participants The Impact Report is available on the Parks Department website homepage. 2) DISCUSS WEEKEND SHELTER RENTAL FEES TO INCLUDE FRIDAYS Mr. Dallman stated that this discussion came up as a result of reviewing surrounding communities and their fee schedule. During that review it was discovered that the majority of the surrounding communities include Friday for their weekend fees. A brief discussion was had with the Board and they agreed that Friday should be included for the weekend fees. 3) DISCUSS AND RECOMMEND RENTAL FEES FOR LAKESHORE PARK 4 SEASONS BUILDING Mr. Dallman referred to the comparison chart that was provided to the Board showing rental fees for facilities around the state that are similar to what is planned for the Lakeshore Park 4 Seasons building. He stated that rentals will be for the full building, for the full day, which will be 10am – 10pm. It is anticipated that this shelter will be heavily utilized when it is complete because of its location and amenities. Mr. Franz agreed stating that the lack of restrictions regarding catering will be a bonus for the shelter. He feels the fees presented seem reasonable and wanted to ensure that the fees will cover any overhead for the building. Ms. Hudak mirrored the concerns of ensuring that overhead costs are covered with the fees. Ms. Hudak recommended raising the recommended fees $25 each across the board. The Board agreed that while they want to have the fees cover the cost of operating the facility, they also don’t want to place the price point at a rate which will make it unaffordable for users. Discussions for security deposits were considered but not recommended by the Board. Staff stated that all rental fees would have tax added for final cost. Motion by Davis to recommend rental fees be set at $225 for residents and $275 for non- residents Monday-Thursday; $275 for residents and $325 for non-residents Friday- Sunday. Seconded by Metz. Motion carried 4-1 (Franz). 4) DISCUSS AND RECOMMEND APPROVAL OF THE CONCESSION STAND AGREEMENT FOR RED ARROW PARK BASEBALL COMPLEX BETWEEN THE CITY OF OSHKOSH AND OSHKOSH YMCA Mr. Dallman stated that this agreement is an extension of prior agreements with the YMCA. This is the only concession stand agreement that the City will have this year as prior agreements at Reetz and Spanbauer Field have lapsed and not been renewed. The YMCA has had a long standing agreement with the City and it has been a good relationship for both parties. Motion by Hudak to recommend approval of the Concession Stand Agreement for Red Arrow Park between the City of Oshkosh and Oshkosh YMCA. Seconded by Franz. Motion carried 5-0. OTHER BUSINESS Mr. Dallman updated that the Parks Administrative Building is coming along nicely and on track to be finished for a July move in. He is hoping that field staff will be able to view the facility at the end of April to see the work that is being done. Mr. Franz questioned how seasonal staffing is coming along. Mr. Dallman responded that it is not going well as there have been some applications coming in but not enough to cover all of the positions. Even with the recent increase of wages there continues to be problems with getting staffing. This is not just a City of Oshkosh problem, it is something that communities statewide are encountering for both seasonal positions as well as full-time staffing. ADJOURNMENT Motion by Hudak for adjournment; seconded by Davis. Motion carried 5-0. The meeting adjourned at 7:00 P.M Respectfully submitted, Stacy L. James Stacy L. James, Recording Secretary