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Mr. Jim Collins Director of Transportation City of Oshkosh 926 Dempsey Trail Oshkosh, Wisconsin 54903
AECOM 558 North Main Street Oshkosh, WI 54901 aecom.com August 4, 2023 Revised August 21, 2023
AECOM Proposal No. OPP-XXXXXX
Revised Proposal for Fire Protection Engineering and Specification Preparation for the Bus Storage and
Electrical Department Storage Garages in Oshkosh, Wisconsin
Dear Mr. Collins,
AECOM Technical Services, Inc. (AECOM) is pleased to present this proposal to the City of Oshkosh (City) for fire
protection engineering services. The scope of services in this proposal will include performing fire protection
engineering and design services to prepare performance specifications for the design and construction of fire
suppression systems in the Bus Storage Garage and the Electrical Department Vehicle Storage Garage. This
proposal has been revised to include the services of an AECOM cost estimator to prepare an independent cost
estimate for the work, upon completion of the design work. We understand that the independent cost estimate is a
requirement of the grant funding that the City has received for the implementation of the project.
Project Background
We understand that the City is evaluating the installation of fire protection systems in two vehicle storage garages.
Based on the age of the buildings, fire protection systems were not originally required when construction occurred.
The City is now considering the retrofit of these facilities to provide active fire suppressions systems. The two
buildings consist of the Bus Storage Garage and the Electrical Department Vehicle Storage Garage. The Bus Storage
Garage is a repurposed building that was previously used to house an incinerator. Based on measurements from
aerial photographs, we estimate the total square footage of the Bus Storage Building to be approximately 27,000
square feet including office areas and additions. The Electrical Department Vehicle Storage Garage is located on the
same site as the Bus Storage Garage. The Electrical Department Garage appears to be a single-story metal garage
building. Based on measurements from aerial photographs, we estimate the square footage of the Electrical
Department Garage to be approximately 6,000 square feet.
Scope of Services
AECOM will provide engineering services to develop bid documents and specifications for the installation of fire
sprinklers in the bus garage and sign/electric department buildings for the City of Oshkosh Wisconsin. These will be a
performance specification and hazard identification drawings such that a licensed Fire Protection Contractor in the
State of Wisconsin can provide required hydraulic calculations and shop drawings in accordance with National Fire
Protection Association (NFPA) 13: Standard for Installation of Sprinkler Systems and local codes subject to approval
by the local Authority Having Jurisdiction. The design calculations, hazard identification drawings, bid documents and
specifications will be submitted to the City of Oshkosh for review, however, we anticipate that plan review by the State
of Wisconsin will be required. AECOM will coordinate with the City and State Plan Review to confirm the permitting
path for the project. For the purposes of this proposal, we have assumed that the Fire Protection Contractor will
submit the final permit package as part of their shop drawing and submittal review process.
The scope of work consists of performing the required code research, a site visit for verification of water supply
adequacy and actual building layout, development of the hazard identification drawings, development of the
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performance specifications and contractor bid documents, preparation of a design narrative description, participation
in phone call meetings, and attendance at the pre-bid conference.
In addition to the design and bidding phase services, AECOM will prepare a cost estimate for the implementation of
the work. AECOM will prepare this cost estimate in general conformance with the procedures and recommendations
of the Association for the Advancement of Cost Estimating (AACE). AECOM will prepare an AACE Class 3 cost
estimate with an expected range of accuracy of -15% to +20%. The cost estimate will be prepared taking into
consideration Davis-Bacon Wage Rates, as they will be required for compliance with the Federal Grant. The cost
estimate will provide a material take-off and quantity estimate as necessary for the preparation of the cost estimate.
The cost estimate will be based on AECOM research related to material pricing, labor rates and historic experience
with similar types of construction. The cost estimate will not include solicitation of budgetary estimates from
Contractors or material suppliers. AECOM will provide a final Cost Estimate report presenting a summary of the
estimate and the details of the development of that estimate as a PDF document to the City.
Assumptions
• The City of Oshkosh will provide historic drawings to AECOMof the existing structures.
• The fire protection systems for the two buildings will be bid as a single project with one pre-bid meeting and one
contractor completing both projects.
• The City of Oshkosh will provide the form of contract and front-end specifications, AECOM will only provide the
technical specifications for the Fire Protection Scope.
• No building modifications, beyond the fire protection system will be required. We assume that the modification to
the existing systems will be limited to the interconnection with the existing fire alarm system.
• Adequate water supply is available at the sites to allow for the installation of the fire protection system.
• AECOM will provide drawings to the City in AutoCAD .dwg and .pdf formats, no hard copies are required.
• Specifications will be prepared in current Masterspec format.
• The design narrative will be provided to the City in Microsoft Word and .pdf format.
• Two trips by AECOM’s design lead are included in this fee estimate at $1,500/trip including travel time plus direct
expenses, additional trips will incur additional cost.
• One round of non-conflicting comprehensive comments will be provided by the City on the bid documents and
specifications, and will be incorporated into the final deliverables for the project.
• A maximum of 8-hours of AECOM staff time for teleconferences are included in the fee estimate.
• No construction administration or construction phase services are included in this proposal.
Project Fees
The above scope of services will be provided on a time and materials basis in accordance with the agreed upon fee
schedule between AECOM and the City of Oshkosh. Our estimated, not to exceed fee for the above-described scope
of work is $45,500.
Terms and Conditions
Services described in this proposal will be performed on a time-and-expense basis. AECOM will not exceed the
above estimate without your authorization and approval. The project services will be performed in accordance with
the approved Fee Schedule for various elements of service we expect will be utilized providing the services outlined in
this proposal. This project will be completed per the 2009 City of Oshkosh Negotiated General Conditions of Service,
which are expressly incorporated into, and are an integral part of, our agreement for professional services.
Please indicate your acceptance of this proposal by having an authorized individual of the City execute the attached
Authorization Form and return it to our Oshkosh office. If you have any questions regarding the proposed scope of
services and corresponding costs, please contact us at your convenience.
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Of course, if you wish to discuss the terms, conditions, and provisions of our proposal, we would be pleased to do so.
Yours sincerely,
AECOM Technical Services, Inc.
Jeremy Thomas, P.E. Associate Dave Lowry, P.E. (IL/MO) Associate Vice President
Enclosure: Authorization
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Authorization
I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this
agreement.
I hereby authorize AECOM to proceed with the scope of work for the Fire Protection Engineering and Specification
Preparation for the Bus Storage and Electrical Department Vehicle Storage Garages in Oshkosh, Wisconsin as
described in AECOM’s revised proposal number OPP-XXXX dated August 21, 2023, with a budget authorization of
$45,500 under the general terms and conditions specified in the proposal.
Signature Date
Mark A Rohloff
Print Name
City Manager
Title/Organization
Signature Date
Diane Bartlett
Print Name
City Clerk
Title/Organization
Signature Date
Lynn A. Lorenson
Print Name
City Attorney
Title/Organization
Signature Date
Russ Van Gumpel
Print Name
Director of Finance
Title/Organization
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