HomeMy WebLinkAbout03-439.docOCTOBER 28, 2003 03-439 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE:
APPROVE REVISED AGREEMENT/DEPARTMENT OF
TRANSPORTATION SAWYER STREET BRIDGE
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached
Revised Agreement with Wisconsin Department of Transportation for Sawyer Street Bridge
is hereby approved and the proper City officials are hereby authorized to execute and
deliver the agreement in substantially the same form as attached hereto, any changes in
the execution copy being deemed approved by their respective signatures, and said City
officials are authorized and directed to take those steps necessary to implement the terms
and conditions of the Revised Agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 315-0410-7480-00000 - Street Improvement Fund Expenditures
o ' ·. REVISED
,qTA TF. / MI YNICIPA 1, AGREEMENT
FOR A
HIGHWAY IMPROVEMENT PROJECT
DATE: September 30, 2003
LD.:
4994-01-05 (07 Construction)
HIGHWAY: Local St. LENGTH: 0.104 miles
LIMITS: Sawyer Street Bridge & Appr.
COUNTY: Winnebago
The signatory City of Oshkosh hereinafter called the Municipality, through its undersigned duly authorized
officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the
State, to initiate and effect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1),
(2), and (3) of the Statutes.
NEEDS AND ESTIMATE SUMMARY:
Existing Facility (describe and give reason for request): The existing bridge (P-70-707) is nan'ow and
deteriorating. The sufficiency rating is 46.4 and the rate score 88.0. The deck has extensive patching and
delamination. The rails and sidewalk are deteriorated and need to be upgraded to current design standards.
Proposed Improvement (nature of work): Replace eXisting structure P-70-707 and replace with new
structure B-70-248 at the same location.
Describe non-participating work included in the project contract: Installation and inspection of any
sanitary sewer and water installation work.
Describe other work necessary to finish the project completely which will be undertaken independently
by the Municipality: Negotiation and acquisition of any Real Estate required for the project.
PHASE ESTIMATED COST
Total Federal / State Municipal
Estimated Funds % Funds %
Cost
Preliminary Engineering:
State Review and Proratable $10,000 $0 0 $10,000 100
Real Estate Acquisition:
Acquisition ? 100
Construction (Participating):
Roadway Approach Items (010) $230,000 $184,000 80 $46,000 20
Structure B-70-248 Items (030) $680,000 $544,000 80 $136,000 20
SUBTOTAL: $920,000 $728,000 $192,000
Utility Items (Non-Participating)(020) $120,000 $0 0 $~20,000 100
TOTAL COST DISTRIBUTION: t $1,040,0001 $728,000 I I $312,000t
This request is subject to the terms and conditions that follow and is made by the undersigned under proper
authority to make such a request for the designated Municipality and upon acceptance by the State shall
constitute agreement between the Municipality and the State.
Signed for and in behalf of the City of Oshkosh, Municipality.
Name Title
City Manager
Date
City Clerk
City Comptroller
City Attorney
TERMS AND CONDITIONS:
1. The initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations.
2. The Municipality will pay to the State all costs incurred by the State in connection with the improvement
which exceed Federal/State financing commitments or am ineligible for Federal/State financing.
3. Funding of each project phase (preliminary engineering, real estate, construction, and other) is subject to
inclusion in an approved program. Federal aid and/or State transportation fund financing will be limited to
participation in the costs of the following items as specified in the estimate summary:
a) The grading, base, pavement, and curb and gutter, and replacement of structure B-70-707 with new
structure B-70-248 and approaches.
b) Catch basins and inlets for surface water drainage of the improvement with connections to the storm
sewer main.
c) Construction engineering incidental to inspection and supervision of actual construction work.
d) Signing and pavement marking.
e) Storm Sewer mains necessary for the surface water drainage.
f) Construction or replacement of sidewalks and surfacing of private driveways.
g) New installations of or alteration of street lighting and traffic signals or devices.
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
facility owner includes the following items:
a) New installations of or alteration of sanitary s~wers and connections, water, gas, electric, telephone
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
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b) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage.
c) Conditioning, if required, and maintenance of detour routes.
d) Repair damages to roads or streets cause by reason of their use in hauling materials incidental to the
improvement.
e) Real estate for the improvement, including utility parcels.
f) State Review services.
5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
Federal / State funds. Upon completion of the project, a final audit will be made to determine the final
division of costs.
6. If the Municipality should withdraw the project, it will reimburse the State for any costs incurred by the
State in behalf of the project.
7. The work will be administered by the State and may include items not eligible for Federal State
· participation.
8. The Municipality will at its own cost and expense:
a) Maintain all portions of the project that lie within its jurisdiction for such maintenance through statutory
requirements in a manner satisfactory to the State and will make ample provision for such maintenance
each year.
b) Prohibit angle parking.
c) Regulate or prohibit all parking at locations where and when the pavement area usually occupied by
parking vehicles will be needed to carry active traffic in the street.
d) Assume general responsibility for all public information and public relations for the project.
e) Use the WisDOT Utility Accommodation Policy unless it adopts a policy which has equal or more
restrictive controls.
f) Fund State Review and Proratables.
9. Basis for Local Participation:
The City of Oshkosh's share of preliminary engineering (State Review & Proratable only} is estimated to
be $10,000.
The City of Oshkosh's share of the construction of the roadway approaches (group code 010) and
structure B-70-248 (group code 030) is 20% based on the WisDOT Local Bridge Improvement Program
which states an 80/20 cost share ratio with the local municipality contributing 20% and Federal Highway
funding 80% of the cost. The City of Oshkosh's estimated cost share for the roadway approach and
bridge construction is $182,000.
The City of Oshkosh's share of the water and sanitary utility construction (group code 020) is to be
funded 100% by the City of Oshkosh. The City of Oshkosh's estimated cost for this work is $120,000.
The City of Oshkosh's total cost for state review and construction of the project is estimated to be
$312,000. Final costs will be based on the actual costs incurred.
Any costs associated with the acquisition of the right of way for the project will be funded 100% by the
City of Oshkosh.
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