HomeMy WebLinkAbout06.20.2023 Business Improvement District Full Agenda
TO: Downtown Oshkosh Business Improvement District Board
FROM: Megan Lang, Chair
DATE: June 13, 2023
PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold
a regular meeting at 8:00 A.M., Tuesday, June 20, 2023 in City Hall Room 404, 215 Church
Avenue, Oshkosh, WI to consider the following agenda:
AGENDA
I. Call to Order
II. Approve Minutes of the May 16, 2023 Meeting
III. Approve June Monthly Financial Report
IV. Update on 400 East Parking Lot Drainage Ditch
V. Review Recruitment Grant Application
VI. Discuss transparency of BID minutes/ meeting subject matter
VII. BID Manager and BID Committee Reports
a. Events
b. Member Co
c. Beautification
d. Marketing & Communications
VIII. Board Member comments
IX. Identification of Agenda Items for the July 18, 2023 Meeting
X. Adjournment
*Special BID Parking AD Hoc Committee Meeting following regular meeting
Downtown Oshkosh BID Board Minutes
May 16, 2023
Present: Megan Lang, Autumn Urban, Marlo Ambas, Jim Stapel, Kris Larson, James
Evans, Chanda Anderson, Aaron Armstrong, Sandra Prunty, Jill Anderson,
Andy Ratchman, Carrie Olson, Barb Nelson
Excused: Derek Mulloy
Staff: Jessica Meidl – BID Manager, John Zarate – Economic Development Specialist,
Others: Colan Treml – Oshkosh Chamber
I. Call to Order
Vice Chairperson Larson called the meeting to order at 8:00 a.m. A quorum was declared
present.
II. Approve Minutes of the April 18, 2023 Meeting
The minutes of the April 18, 2023 were approved unanimously as written. (Stapel, J Anderson)
III. Approve May 16, 2023 Monthly Financial Report
The April 18, 2023 financial report was approved unanimously as presented. (J Anderson,
Nelson)
IV. Review BID Bylaws
A discussion took place regarding bylaws – attendance and boards were discussed. It was
decided it would be best to form a subcommittee to review the bylaws. C. Anderson, J. Evans,
C Olson, B Nelson and J Meidl volunteered for the committee.
V. Review Recruitment Grant Application
The application was discussed and Meidl reviewed summary of changes that the group
came up with. Items changed to encourage more applicants – no longer require
personal financial statements, only require 2 years of financial projections, no longer
requiring 10% cash equity. Group is looking into an online application. Motion to have
City Staff review changes as written. (C. Anderson, Larson)
VI. BID Manager and BID Committee Reports
Jessie showed a pie chart of where her time was spent from last month. After 3 months of
tracking has seen some fluctuation in where time is spent based on different seasons. Wine
walk was held last weekend and was a success all tickets were sold out.
MemberCo –Cottontails and Cocktails that was held in April was a success. MemberCo will
work on event planning form to submit for budgeting.
Upcoming BID Events -Jessie went over upcoming BID events that were all included within the
Managers report. Highlights are Live at Lunch, Music on Main, Oshkosh Into the Night and the
Greetings Tour mural. Downtown banners have been fully fundraised. COTS group has been
getting out downtown to cleanup has been good response to this. Group will work with WEDC
on strategic planning in June or July.
VII. Other Business
Zarate brought up that the 400 West Parking lot construction will begin possibly in July.
Process will take about 8 weeks and will be done in 2 phases to allow portions of the lot to
remain open for parking. B. Nelson brought up that the City approved her request to have the
bridge lights color for the month of May to honor William Syndrome. The Mayor also read a
proclamation for William Syndrome.
VIII. Identification of Agenda Items for the May 16, 2023 Meeting
Discuss transparency of minutes/ meeting subject matter
Provide update on 400 East Parking Lot drainage ditch
XI. Adjournment
Adjourned 9:10 am. (Stapel, J. Anderson)
Respectfully Submitted,
John Zarate
Economic Development Specialist
Economic Services Division
Description Expenditure
Leadership Oshkosh Convention and Visitor's Bureau Oshkosh Convention & Visitors Bureau - May Salary & Benefits 5,473.80$
Reimbursements:
Website Maintenance/Office Supplies Mural Permit Application Fee - Alley Project 75.00$
Verizon - May 51.45$
Credit Card Reimbursement 133.19$
Reimbursements:
Recruitment/Retention/Video Grants Recruitment & Beautification Grant Program
Reimbursements:
Events Waterfest
Music in the Square/Lunch Events Park N Print - Posters 79.75$
Mike Malone - 1046 1,500.00$
Michael Underwood 3,200.00$
Primary Colors Invoice 2023_1117 Graphics 599.99$
Image 360 - 16245 Sandwich Boards with Inserts 225.00$
Image 360 - 16245 Banners 170.00$
Image 360 - 16245 Additional Inserts 100.00$
MC & C Sales Check No. 063742 (750.00)$
Dr. Jill Anderson Check No. 5888 (250.00)$
Verve Check No. 11447 (250.00)$
Brinkley's Boutique Check No. 1891 (250.00)$
E-Power Check No. 1634 (500.00)$
New Moon Café Check No. 5957 (250.00)$
Park N Print - Posters 39.75$
Wine/Beer Walks
Reimbursements:Wine Walk Participation Fees (See Individual Expenses)(2,850.00)$
4 Imprint - Bags, Cups, Lanyards, etc.654.70$
Park N' Print - Maps, Rules, etc.168.00$
Eventbrite Transfer (10,575.00)$
Jim Koepnick Photography 250.00$
Primary Colors Invoice 2023_1117 Wine Walk Graphics 766.67$
Credit Card Reimbursement 3,122.82$
Farmers Market
Reimbursements:
Holiday Parade
Reimbursements:
Downtown Events
Advertising Advertising Credit Card Reimbursement 237.68$
Image 360 - Mural Banner 75.00$
Primary Colors Invoice 2023_1117 State of the City 233.33$
Primary Colors Invoice 2023_1117 Destination Downtown 50.00$
Primary Colors Invoice 2023_1117 Music on Main 583.33$
Image 360 - Invoice 16245 DORA Sandwich Board Insert 25.00$
Primary Colors Invoice 2023_1117 Women in Business 366.66$
Reimbursements:Image 360 - DORA Decals 75.00$
Gift Card Program
Member CO Chocolate Stroll
Holiday Caramel Crisp Invoice - Cottontails & Cocktails Event 993.34$
Chalk Walk Mary A Liesch Check No. 2250 (25.00)$
Beautification Monthly Maintenance (COTS)Credit Card Reimbursement 422.24$
Holiday/Seasonal Plantings Hrnak's 00778189 10,808.00$
2023 Business Improvement District
May 3rd, 2023- June 12th, 2023
Reimbursements:
Seagull Mitigation Project
Storage Unit Storage Unit D&K Rentals - June Rent 120.00$
Reserves / Capital Improvements
Reimbursements:
Vibrant Spaces
Reimbursments:50% Down for Alley Mural 4,500.00$
Hoopman Foundation Donation (5,000.00)$
Final Payment Andrew Linskens 5,500.00$
Total 19,899.70$
2023 Assessment 140,610.00
2023 Reserves 23,480.00
2022 Carry over 98,559.01
2022 Encumberance 0.00
TOTAL AVAILABLE 262,649.01
Funds Allocated 239,169.01
Balance Available 23,480.00
2023 Encumbered
Allocation Expenditures Receipt Transferred Balance Balance
Leadership
Oshkosh Convention and Visitor's Bureau 72,000.00$ 30,385.88 0.00 0.00 0.00 41,614.12
Website Maintenance/Office Supplies 5,000.00$ 1,751.32 0.00 0.00 0.00 3,248.68
Recruitment/Retention/Beautification Grants 20,000.00$ 7,000.00 0.00 0.00 0.00 13,000.00
Events
Waterfest 2,000.00$ 2,000.00 0.00 0.00 0.00 0.00
Music in the Square/Lunch Events 10,000.00$ 5,914.49 3,000.00 0.00 0.00 7,085.51
Wine/Beer Walks -$ 4,912.19 13,425.00 0.00 0.00 8,512.81
Holiday Parade -$ 0.00 0.00 0.00 0.00 0.00
Farmers Market 5,000.00$ 0.00 0.00 0.00 0.00 5,000.00
Downtown Events 2,500.00$ 612.50 0.00 0.00 0.00 1,887.50
Advertising 15,000.00$ 5,371.37 0.00 0.00 0.00 9,628.63
Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00
Vibrant Spaces Grant 10,000.00 10,000.00 0.00 0.00 0.00
Member CO
Chocolate Stroll -$ 0.00 0.00 0.00 0.00 0.00
Holiday 2,000.00$ 1,228.72 3,580.00 0.00 0.00 4,351.28
Chalk Walk 150.00$ 0.00 25.00 0.00 0.00 175.00
Arts & Beautification
Monthly Maintenance (COTS)-$ 422.24 0.00 10,000.00 0.00 9,577.76
Holiday/Seasonal Plantings 1,520.00$ 28,021.25 0.00 29,780.00 0.00 3,278.75
Seagull Mitigation Project 3,000.00$ 2,900.00 0.00 0.00 0.00 100.00
Storage Unit 1,440.00$ 720.00 0.00 0.00 0.00 720.00
Reserves / Capital Improvements 98,559.01$ 0.00 0.00 (39,780.00)0.00 58,779.01
TOTAL OPERATING BUDGET 239,169.01$ 101,239.96$ 30,030.00$ -$ -$ 167,959.05
Postings through June 12th, 2023
Downtown Oshkosh Business Improvement District - 2023 Operating Plan
BID Manager Report
June 2023
Priorities for the Month:
• Post on social media 5+ times per week
• Continue email template to be sent out to property/business owners
• Change message on interchangeable sign
• Continuous website updates
• Attend monthly Chamber EDAC meetings and give monthly BID update
• Meet with City, Chamber and GOEDC once per month for downtown opportunity
update
• Reconcile gift card account and BID invoices every Friday
Committee Reports:
MemberCO
o Attend monthly meeting and give BID update
o Upcoming Events: Fall, Holiday
o Event plan due September 1st
Beautification/Retention Grant/Mural Grant
o Beautification
o 2023 Mural Project Update
▪ Greetings Tour Mural – Completed
• Blog: https://www.greetingstour.com/murals/oshkosh-wi
▪ Andrew Linskens – Completed
o Horticulturist Position with City of Oshkosh
o COTS Garbage Cleanup Partnership
o Vibrant Spaces Grant Program Update
▪ Public Call to Art
▪ 3D/Sculpture Art
o Beautification Grant
o No pending applications
o Recruitment Grant
o No pending applications
o Mural Grant
o No pending applications
Marketing & Communications
• Instagram
o Followers: 3,584 to 3,669
o Reach: 9,381 to 14,068
• Facebook
o Followers: 9,953 to 10,219
o Reach 65,500 to 115,165
• Oshkosh Herald Contract
o Monthly ¼ page ads with two full page holiday ads
• New Downtown guides printed and available at CVB
• Redoing kiosk in Opera House Square
Events
• Music on Main & Live at Lunch music series
o Music on Main – Wednesdays 5:30-7pm through September
o Live at Lunch – Thursdays 12-1pm through August
o Looking for individual event sponsors
▪ $250/event date
• August 5th – Chalk Walk
o Collab with Oshkosh Art Collective
o Artist registration launched June 1st
o Looking for event sponsors starting at $300 or individual artist sponsors
($25-50)
Other Highlights/Projects
• DORA – Designated Outdoor Refreshment Area
o Wed-Friday 5-10pm, Saturdays 1-10pm
• Plaza Concept and Downtown Planning/Imagine Oshkosh Plan (CVB, City,
Chamber, GOEDC, Community Foundation)
• Update BID Recruitment/Retention Grants
• BID Strategic Direction and additional staffing