HomeMy WebLinkAbout05.16.2023 Business Improvement District Full Agenda
TO: Downtown Oshkosh Business Improvement District Board
FROM: Megan Lang, Chair
DATE: May 8, 2023
PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold
a regular meeting at 8:00 A.M., Tuesday, May 16, 2023 in City Hall Room 404, 215 Church
Avenue, Oshkosh, WI to consider the following agenda:
AGENDA
I. Call to Order
II. Approve Minutes of the April 18, 2023 Meeting
III. Approve May Monthly Financial Report
IV. Review BID Bylaws
V. Review Recruitment Grant Application
VI. BID Manager and BID Committee Reports
a. Events
b. Member Co
c. Beautification
d. Marketing & Communications
VII. Other Business (Must address items not listed on the BID Board meeting agenda)
VIII. Identification of Agenda Items for the June 20, 2023 Meeting
IX. Adjournment
Downtown Oshkosh BID Board Minutes
April 18, 2023
Present: Megan Lang, Autumn Urban, Marlo Ambas, Jim Stapel, Kris Larson, James
Evans, Chanda Anderson, Aaron Armstrong, Derek Mulloy, Sandra Prunty, Jill
Anderson, Andy Ratchman
Excused: Carrie Olson, Barb Nelson
Staff: Jessica Meidl – BID Manager, John Zarate – Economic Development Specialist,
Kelly Nieforth – Community Development Director
Others: Dan Robinson Leadership Oshkosh, Tim Ernst - Citizen, Jessica Graf – Fire
Escape
I. Call to Order
Chairperson Lang called the meeting to order at 8:00 a.m. A quorum was declared present.
II. Approve Minutes of the March 21, 2023 Meeting
The minutes of the March 21, 2023 were approved unanimously as written. (J Anderson, Lang)
III. Approve April 18, 2023 Monthly Financial Report
The April 18, 2023 financial report was approved unanimously as presented. (Stapel, Larson)
IV. Policing/Traffic/Parking/Enforcement Issues
Sgt. Pettit. Not present no report.
V. Dumpster Enclosures
City staff has been in discussions on how to provide safer enclosures. City Attorney working
on agreement to have private owners of dumpsters within each enclosure review.
VI. Downtown Parking
Options discussed from the parking ad hoc meeting. Can free parking be provided for
employees. Work with Farmers Market Vendors on a designated parking area. Possible
increase in enforcement.
VII. Tree Lighting
New lights have been installed in all trees within the square. Ideas were shared on what to do
with old lights. Come up with a list of trees or spaces for the lights within the BID. Removing
old lights from trees costed more than estimated. A motion was approved to transfer money
from reserve to planter maintenance. (Larson, C. Anderson)
VIII. Approve Grant Applications
a. Recruitment Grant 920 Wellness Studio – 501 N Main St. $5,000 – Approved (Larson,
Armstrong)
b. Beautification Grant 920 Wellness Studio – 501 N Main St. $1000 – Approved
(Armstrong, Larson)
c. Mural Grant 920 Tattoo Company – 576 N Main St. $1000 - Approved (Larson, C.
Anderson)
IX. BID Manager and BID Committee Reports
Jessie showed a pie chart of where her time was spent from last month.
MemberCo –Cottontails and Cocktails was held April 8 as well as a scavenger hunt.
BID Events -Jessie went over upcoming BID events that were all included within the Managers
report. Grand to sponsor Live at Lunch, TDS tentative to sponsor Music on Main. Looking for
additional weekly sponsors for Live at Lunch and Music on Main.
Marketing – Monthly quarter page add in the Herald, Printed Downtown guides, Social media
follower numbers are increasing.
X. Other Business
Bylaws were brought up to be reviewed.
XI. Identification of Agenda Items for the May 16, 2023 Meeting
Review Bylaws/ Highlights of responsibilities
Review requirements/ wording for Recruitment Grant Application
XI. Adjournment
Adjourned 9:10 am. (Armstrong, J. Anderson)
Respectfully Submitted,
John Zarate
Economic Development Specialist
Economic Services Division
Description Expenditure
Leadership Oshkosh Convention and Visitor's Bureau Oshkosh Convention & Visitors Bureau - April Salary & Benefits 5,473.80$
Reimbursements:
Website Maintenance/Office Supplies Amazon - Credit Card Reimbursement 296.06$
Kitz & Pfeil - Credit Card Reimbursement 31.49$
Verizon Phone Reimbursement 51.45$
Reimbursements:
Recruitment/Retention/Video Grants Recruitment & Beautification Grant Program 920 Wellness Studio - Recruitment Grant 5,000.00$
920 Wellness Studio - Recruitment Grant 1,000.00$
Reimbursements:
Events Waterfest
Music in the Square/Lunch Events Caramel Crisp - Sponsorship - 15935 (500.00)$
Wine/Beer Walks Pay Pal - Credit Card Reimbursement 200.00$
Reimbursements:
Farmers Market
Reimbursements:
Holiday Parade
Reimbursements:
Downtown Events
Advertising Advertising Canva - Credit Card Reimbursement 12.95$
Mail Chimp - Credit Card Reimbursement 63.00$
Reimbursements:
Gift Card Program
Member CO Chocolate Stroll
Holiday Eventbrite Revenue for Cottontails & Cocktails (3,580.00)$
PayPal - Credit Card Reimbursement 200.00$
Chalk Walk
Beautification Monthly Maintenance (COTS)
Holiday/Seasonal Plantings Window Genie - Holiday Lights 10,645.50$
Transfer from Reserves (10,000.00)$
Holiday Outdoor Décor - Red Vinyl Bow 284.75$
Transfer from Reserves (6,300.00)$
Window Genie - Holiday Lights 6,283.00$
Reimbursements:
Seagull Mitigation Project
Storage Unit Storage Unit D&K Rentals - May Rent 120.00$
Reserves / Capital Improvements Transfer to Holiday/Seasonal Plantings 10,000.00$
Transfer to Holiday/Seasonal Plantings 6,300.00$
Reimbursements:
Total 25,582.00$
2023 Business Improvement District
April 10, 2023 - May 3, 2023
2023 Assessment 140,610.00
2023 Reserves 23,480.00
2022 Carry over 98,559.01
2022 Encumberance 0.00
TOTAL AVAILABLE 262,649.01
Funds Allocated 252,649.01
Balance Available 10,000.00
2023 Encumbered
Allocation Expenditures Receipt Transferred Balance Balance
Leadership
Oshkosh Convention and Visitor's Bureau 72,000.00$ 24,912.08 0.00 0.00 0.00 47,087.92
Website Maintenance/Office Supplies 5,000.00$ 1,491.68 0.00 0.00 0.00 3,508.32
Recruitment/Retention/Beautification Grants 20,000.00$ 7,000.00 0.00 0.00 0.00 13,000.00
Events
Waterfest 2,000.00$ 2,000.00 0.00 0.00 0.00 0.00
Music in the Square/Lunch Events 10,000.00$ 0.00 750.00 0.00 0.00 10,750.00
Wine/Beer Walks -$ 200.00 0.00 0.00 0.00 (200.00)
Holiday Parade -$ 0.00 0.00 0.00 0.00 0.00
Farmers Market 5,000.00$ 0.00 0.00 0.00 0.00 5,000.00
Downtown Events 2,500.00$ 612.50 0.00 0.00 0.00 1,887.50
Advertising 15,000.00$ 3,446.47 0.00 0.00 0.00 11,553.53
Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00
Vibrant Spaces Grant 0.00 5,000.00 0.00 0.00 5,000.00
Member CO
Chocolate Stroll -$ 0.00 0.00 0.00 0.00 0.00
Holiday 2,000.00$ 235.38 3,580.00 0.00 0.00 5,344.62
Chalk Walk 150.00$ 0.00 0.00 0.00 0.00 150.00
Arts & Beautification
Monthly Maintenance (COTS)-$ 0.00 0.00 10,000.00 0.00 10,000.00
Holiday/Seasonal Plantings 15,000.00$ 17,213.25 0.00 29,780.00 0.00 27,566.75
Seagull Mitigation Project 3,000.00$ 2,900.00 0.00 0.00 0.00 100.00
Storage Unit 1,440.00$ 600.00 0.00 0.00 0.00 840.00
Reserves / Capital Improvements 98,559.01$ 0.00 0.00 (39,780.00)0.00 58,779.01
TOTAL OPERATING BUDGET 252,649.01$ 60,611.36$ 9,330.00$ -$ -$ 201,367.65
Postings through May 3, 2023
Downtown Oshkosh Business Improvement District - 2023 Operating Plan
BY-LAWS
DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT
CREATION
(1) This Board was established pursuant to a resolution adopted by the Common Council of
the City of Oshkosh on October 15, 1987 under the authority of Section 66.608 of the
Wisconsin Statutes.
(2) The official title of this Board shall be “Downtown Oshkosh Business Improvement
District Board”.
MEMBERSHIP
(1) The Board shall be organized in accordance with the District Operating Plan and consist
of thirteen (13) members and two (2) alternates appointed by the Common Council.
Initially three members will be appointed to a three year term, three members to a two
year term, and four members to a one year term. Thereafter, each member shall be
appointed for a three year term and shall be of the category necessary to ensure Board
representation stipulated by the operating plan. There shall be no compensation for
services on the Board.
(2) Members who are absent for three consecutive meetings without notifying the Chairman
or the Secretary in advance shall be removed from the Board.
(3) Board members, except for the at large member and alternates, will be disqualified if
they dispose of or discontinue occupancy of real property in the District.
(4) Vacancies on the Board shall be filled by appointment of the Common Council for the
remainder of the unexpired term of the individual being replaced and shall be made to
ensure representation stipulated in the operating plan.
OFFICERS
(1) The Board shall elect from its members a Chairperson and Vice-Chairperson. The
Chairperson shall preside at all meetings and shall authenticate with his/her signature
all documents necessary to conduct the business of the Board. In the absence or
disability of the Chairperson, the Vice-Chairperson shall exercise the duties of the
Chairperson. In the absence of the Chairperson or the Vice-Chairperson one of the
Board members shall be elected to preside temporarily until the return of the
Chairperson or Vice-Chairperson.
(2) The Director of Community Development or designee shall serve as Secretary of the
Board. The Secretary shall not vote on matters before the Board. The duties of the
Secretary shall be to keep the minutes and records of the Board, prepare the agenda of
regular and special meetings with the Chairperson, provide notice of the meetings to the
Board members, and be responsible that the proceedings before the Board are
adequately recorded and necessary reports and actions taken by the Board proceed in
accordance with applicable regulations.
MEETINGS
The Board shall hold regular meetings at least once a month at a regular time and place, to be
established by the Board. When regular meetings fall on a legal holiday the meeting will be
held on another date set by the Board at the preceding meeting. Special meetings may be called
by the Chairperson of the Board upon written notice mailed to each Board member. At all
regular and special meetings six members shall constitute a quorum for the transaction of
business. All meetings shall be open to the public and all records of the Board meetings shall be
open to the public, consistent with State Statutes.
GENERAL POWERS
(1) The Board shall have all necessary powers to implement the operating plan, including
the power to contract.
(2) The Board shall employ a BID Manager to oversee day-to-day BID operations and
manage BID financials. The Chairperson and Vice-Chairperson shall conduct an
annual performance evaluation of the BID Manager prior to September of the current
budget year or prior to BID budget preparation for the forthcoming year.
FINANCIAL
(1) The City shall set up a segregated account on the City books known as the “Downtown
Oshkosh Business Improvement District Fund” and all contributions, assessments or
other proceeds shall be credited to this account. Expenditures from this fund shall be
solely to reimburse the municipality for appropriations other than special assessments,
to pay the costs of audits, or on order of the Board for the purpose of implementing the
operating plan.
(3) All bills and expenses incurred under the direction and authority of the Board shall be
approved by the Board. A proper City voucher shall be prepared therefor, executed by
an Officer of said Board, and thereafter filed in the Department of Community
Development.
COMMITTEES
The following provisions shall apply to all committees of the Downtown Oshkosh Business
Improvement District:
Terms of BID Board Members serving on a BID committee shall coincide with their terms
serving on the BID Board. Terms for all citizens serving on BID committees shall be for one (1)
year beginning on June 1 and terminating on May 31 of the respective year.
Citizens serving on BID committees may be at-large.
BID Board Members shall serve on a minimum of one (1) to a maximum of three (3) BID
committees. Citizens shall serve on no more than three (3) BID committees.
A minimum of two (2) to a maximum of five (5) BID Board Members shall serve on the same
BID committee.
BID committees shall hold regular meetings at a regular time and place as fixed by the BID
committee. The BID Manager or designee shall serve as Secretary of the Committee. The
Secretary shall not vote on matters before the Committee. Duties of the Secretary shall be to
prepare the agenda of regular committee meetings (if applicable) and provide notice of the
meetings to the committee members.
BID Committees include:
Parking Committee
Marketing & Membership Relations Committee
Beautification Committee
Recruitment/Retention Committee
Holiday Parade Committee
AMENDMENTS
These By-Laws may be amended at any time by a two-thirds (2/3) vote of the entire
Board.
APPROVED THIS 11TH DAY OF NOVEMBER, 1987.
REVISED THIS 19TH DAY OF DECEMBER, 1989.
REVISED THIS 15TH DAY OF JUNE, 2004.
REVISED THIS 19TH DAY OF APRIL, 2011.
REVISED THIS 18TH DAY OF APRIL, 2017.
REVISED THIS 16TH DAY OF OCTOBER, 2018.
REVISED THIS 19TH DAY OF MARCH, 2019.
BY:
Megan Lang
Chairperson
Downtown Oshkosh Business Improvement District
DOWNTOWN OSHKOSH
BUSINESS IMPROVEMENT DISTRICT
RECRUITMENT FUND
GRANT
APPLICATION
Contact Information: Jessie Meidl, BID Manager
Downtown Oshkosh BID
Oshkosh Convention and
Visitors Bureau
100 N Main St Suite 112
Oshkosh, WI 54901
Phone: 920-303-9200, ext. 101
E-Mail:
jessie@downtownoshkosh.com
Website:
www.downtownoshkosh.com
Revised 05/2023
NOTE: THIS APPLICATION MAY BE DOWNLOADED OR OBTAINED FROM THE
OSHKOSH CONVENTION AND VISITORS BUREAU OFFICE. IN EITHER CASE, A
REPRESENTATIVE OF THE DOWNTOWN OSHKOSH BUSINESS
IMPROVEMENT DISTRICT SHOULD BE CONTACTED BEFORE STARTING THE
APPLICATION PROCESS.
THE RECRUITMENT FUND GRANT APPLICATION CHECK SHEET (Page 2) MUST
BE COMPLETED BEFORE THE APPLICATION IS SUBMITTED
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RECRUITMENT FUND GRANT APPLICATION CHECK SHEET
(Note: This completed check sheet must be submitted with each application. No incomplete
applications will be accepted)
THE FOLLOWING INFORMATION IS REQUIRED FOR ALL APPLICATIONS!
Initial in one column only
Complete N/A
1. Application Form (signed and dated)
(Pages 3-4)
2. Business Description
(Page 9)
3. Project Description
(Page 9)
4. Letter of Financial Commitment
(Page 9)
5. Equity Investment
(Page 9)
6. Financial History for Existing
Companies
(Page 9)
7. Financial Projections
(Page 10)
8. Current Business Plan
(Page 10)
9. Federal/State/Local Requirements
(Page 10)
3
Date Received
(For Office Use Only)
Downtown Oshkosh
Business Improvement District
RECRUITMENT FUND
GRANT APPLICATION
Legal Name of Business/Applicant:
Address:
Type of Business: Date Established:
Chief Executive Officer:
# of Existing Employees: Tax I.D. or EIN #
Address:_ Phone:
Contact Person: Title:
Address: Phone:
Proposed Project:
Amount Requested: Date Required:
Jobs to be Created and/or Retained:
Uses of Funds
Sources of Funds
Total RFG Bank/RLF Loan Owner’s Equity
1.Leasehold
Improvements
2.Signage
3.Fixtures
4. Equipment
Total
4
PRIVATE FINANCING
Institution
Name:
Contact
Person: Title:
Address: Phone:
LEGAL INFORMATION
1. Have you or any officers of your company ever been involved in bankruptcy or insolvency
proceedings?
Yes No If yes, please provide the details as a separate exhibit.
2. Are you or your business involved in any pending lawsuits?
Yes No If yes, please provide the details as a separate exhibit.
3. Does your business, its owners or majority stockholders own or have a controlling interest in
other businesses?
Yes No If yes, please provide their names and relationship with your company
along with a current balance sheet and operating statement for each as a separate
exhibit.
Name of Business
Relationship to Applicant:
4. Do you buy from, sell to, or use the services of any other concern in which someone in your
company has a significant financial interest?
Yes No If yes, please provide the details as a separate exhibit.
As an authorized representative of the organization listed above, I hereby certify that the information
listed above and attached to this application is true and accurate and I am aware that any false
information or intended omissions may subject me to civil or criminal penalties for filing of false public
records and/or forfeiture of any loan funds approved through this program.
Signature Title Date
5
DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT
RECRUITMENT FUND PURPOSE
The purpose of the Recruitment Fund is to promote economic development in the Downtown
Oshkosh Business Improvement District (BID) of the City of Oshkosh by attracting new business
or relocating businesses to within the BID. Such purposes are declared to be a public purpose
for which both public and private funds may be expended. Through the Recruitment Fund, the
BID will provide grants tailored to meet the needs of qualified individuals for eligible projects.
The guidelines provided are intended to be used in the general structuring of economic
development projects. The objectives of the Fund are to:
A. Stimulate commercial business growth and expansion in the Business Improvement
District.
B. Diversify the Business Improvement District’s economic base.
C. Attract financially and managerially sound new business and capital to the Business
Improvement District.
D. Support start-up businesses in the Business Improvement District which will enhance
the entrepreneurial climate in Oshkosh.
E. Assist in targeted recruitment efforts to prospects from outside of the Oshkosh area.
F. Stimulate private sector investment in long-lived physical plant and equipment to
increase productivity, create new employment opportunities, and increase the tax base
in the Business Improvement District.
G. Assist in the overall Downtown revitalization process and enhance the architectural
identity found within this district.
Note: The Recruitment Fund Grant is intended to promote either new business or
substantial expansion in the Business Improvement District. Activities that are eligible
for a new business may not be deemed eligible for existing businesses. For example, new
signage for a new business is eligible for funding while the purchase of a new sign for an
existing business is not eligible.
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DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT
RECRUITMENT FUND GRANT APPLICATION
1. PROGRAM FUNDING
a. The Fund will contain funds designated by the Downtown Oshkosh Business
Improvement Board (BID) and approved by the Oshkosh Common Council
during the annual budget process. The Fund will provide grant funds for
commercial development activities in the Downtown Oshkosh BID.
b. Applicants of the Recruitment Grant Fund may ask for up to $5,000 in
assistance.
c. Applicants are encouraged to use Downtown Oshkosh BID & Oshkosh area
contractors.
2. ELIGIBLE AREA
a. The activity financed must be in the area designated "Downtown Oshkosh
Business Improvement District". See attached map for designated area.
3. ELIGIBLE APPLICANTS
a. Applications must be submitted by the Chief Executive Officer of the business.
b. Applicants may only apply 1 time per business; Tax ID/EIN # would be needed
to show a separate business.
c. Applicants must be a newly formed business or existing business re-locating
into the Business Improvement District.
d. Applicants who currently operate their business within the BID who did NOT
previously receive any Recruitment Fund Grant dollars and are re-locating to
another space within the BID WOULD be eligible to apply.
d. Applicants shall not be disqualified based on age, race, religion, color,
handicap, sex, physical condition, development disability as defined in
s.51.01(5), sexual orientation or national origin.
4. ELIGIBLE ACTIVITIES - LESSEES
Program grant funds may include the following activities:
a. Leasehold Improvements
a. Ex.) Build-out, Drop Ceiling, etc.
b. Fixtures- Permanent; becomes a part of the building
a. Ex.) Lighting, Built-In Book Shelves, etc.
c. Signage
a. Ex.) Outdoor window, building, awning signage
7
d. Purchase of equipment (25% of grant amount)
5. INELIGIBLE BUSINESSES
Program grant funds shall not be available for the following businesses:
a. Development companies
b. Real estate investment companies
c. Other businesses not serving the interests of downtown Oshkosh
d. Businesses located outside of the Business Improvement District
6. MINIMUM REQUIREMENTS
To be eligible for funding, the proposed project must meet all of the following
minimum requirements:
a. Ratio of Fund dollars. The applicant must leverage a minimum of three dollars
of private funds for every one dollar of funds requested.
Grant $ $ Needed Total $
1,000 3,000 4,000
2,000 6,000 8,000
3,000 9,000 12,000
4,000 12,000 16,000
5,000 (max) 15,000 20,000
b. Financial Feasibility and Business Viability. The applicant must demonstrate
that the proposed project is viable and the business will have the economic
ability to succeed.
c. Lease Location. Activities financed under the Program must be located within
the Downtown Oshkosh Business Improvement District as defined in section
2a.
d. Compliance with Applicable Laws. Applicants shall comply with all applicable
local, state and federal laws and codes.
e. Project Completion. Due to the nature of the Recruitment Grant Fund,
applicants shall agree that the project for which the grant was awarded shall be
completed within six (6) months of the grant date.
7. REPAYMENT
The Recruitment Grant Fund may require repayment as follows:
a. Full amount: due if business fails to operate one year from the official date of
opening.
b. 50% of grant: due if the business operates more than one year, but less than two
years from the official date of opening.
8
c. No repayment required if business operates two or more years from the official
date of opening.
d. Copies of the first two year’s financials should be provided to the fund.
8. APPLICATION PROCEDURES
Before submitting an application, the applicant shall discuss the Program with the
Oshkosh Business Improvement District. The Oshkosh Business Improvement
District shall provide the applicant with the appropriate application forms and shall
assist the applicant, as necessary, in completing the application. All financial
information shall be kept confidential.
a. TIMING
Applications may be submitted at any time during the calendar year, but must
be received within six months of operating.
b. PRIORITY
Applications will be evaluated in the order received. Priority shall be placed on
projects which emphasize:
1. Impact on downtown Oshkosh
2. Leverage of private funds
3. Availability of recruitment grant funds
4. Other factors as deemed appropriate
c. FINAL GRANT DECISION
Each completed application will be reviewed by the Recruitment Fund Grant
Committee and submitted to the BID Board for action. The Recruitment Fund
Grant Committee will make a decision within 30 calendar days after receipt of a
completed application. A rejected application may be resubmitted, provided it is
revised in accordance with the Recruitment Fund Grant Committee’s
recommendation and fund dollars are still available. Decisions of the BID Board
shall be final.
d. GRANT PROCEDURE
Following BID Board approval the grant will be awarded upon receipts received
showing the 3-1 ratio is met. Accepted receipts/invoices can only date back 60
days of the application received date. These receipts/invoices must clearly state
the expenditure, date of purchase, and must be marked paid in full.
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RECRUITMENT FUND GRANT PACKAGE
Applicants shall submit a grant request package. The following information is
suggested materials/documents to include:
1. Application. A completed application form, as provided by the Oshkosh
Business Improvement District
2. Business Description. A written description of the business, including the
following:
a. A brief history of the existing or proposed business, including when it
started or is to start, type of operation, legal structure, union status,
markets and products.
b. Key customers and clients.
c. A brief personal resume of each principal associated with the business,
including number of years’ experience, educational background, and
personal involvement in proposed business. Please include résumé’s of
local management, if applicable.
d. Projected job creation/retention including titles, pay range, and benefits
offered.
e. A copy of the businesses Articles of Incorporation/Organization
3. Project Description. Explain how the company plans to use the requested
funds. Example: a narrative of the project’s scope and overall fit within the
downtown. Submit drawings and other supportive material, if applicable.
4. Letters of Financial Commitment. All funds committed to the project must be
evidenced by letters of commitment from borrowers and/or lenders. The
applicant will meet with the lenders to discuss the project. The lender will
perform a detailed evaluation of project feasibility and creditworthiness of the
borrower
5. Equity Investment
a. Amount of personal/business funds committed to the proposed project.
6. Financial History for Existing Companies
a. Operating businesses are required to provide P/L statements. The more
prepared and organized your financial statements are, the more favorable
the committee will look at the grant.
b. Optional – Personal tax returns, balance sheets, full income statements,
statement of cash flows or PFS.
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7. Financial Projections
Two year financial projections must be compiled and must include a discussion
of all significant assumptions. Furthermore:
a. There must be monthly cash flow statements for the first year.
b. Officers' compensation must be separately identified.
c. A separate schedule of debt service showing principal and interest
payments for all debts to be carried must be provided.
d. The statements should be based on the assumption that the business will
receive the requested grant/loan.
8. Current Business Plan
Provide a Business Plan which describes the firm by its type, legal organization,
ownership, management, stage of development, place in the market, objectives,
marketing strategy, place in the industry, agreements with other businesses,
financing and capital requirements. Examples of things to include:
• discussion of the management team and its experience
• a discussion of the market and identification of major competitors
• a discussion of sales growth and composition of the customer base
• a discussion of accounting methods applied to inventory and the aging of
inventory
• a discussion of terms offered to customers, and the aging of accounts
receivables
• a discussion of agreements with suppliers and other trade accounts and
the aging of accounts payable
• a description of the debt structure and the status of outstanding debts
• a list of advisors/consultants and other supporting aids
• personal financials of equity owners should be available
• other locations with similar, successful business operations
9. Lease Commitment
Provide a signed lease to verify the lease location falls within the Downtown
Oshkosh Business Improvement District defined area. This lease must be
provided before the BID Board approval process.
10. FEDERAL /STATE/LOCAL REQUIREMENTS
All projects financed with Fund dollars are subject to all applicable federal, state
and local laws and regulations.
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*The darker shaded area outlines the Business Improvement District boundaries.
BID Manager Report
May 2023
Priorities for the Month:
• Post on social media 5+ times per week
• Continue email template to be sent out to property/business owners
• Change message on interchangeable sign
• Continuous website updates
• Attend monthly Chamber EDAC meetings and give monthly BID update
• Meet with City, Chamber and GOEDC once per month for downtown opportunity
update
• Reconcile gift card account and BID invoices every Friday
Committee Reports:
MemberCO
o Attend monthly meeting and give BID update
o Cottontails & Cocktails – April 8th
o Update – Barb/Chanda
o Upcoming Events: Fall, Holiday
o Event plan due August 31st
Beautification/Retention Grant/Mural Grant
o Beautification
o 2023
▪ Summer Banners go up before Memorial Day
o 2023 Mural Project Update
▪ Greetings Tour Mural – Starts May 18th
o Horticulturist Position with City of Oshkosh
o COTS Garbage Cleanup Partnership
o Vibrant Spaces Grant Program Update
o Beautification Grant
o No pending applications
o Recruitment Grant
o No pending applications
o Mural Grant
o No pending applications
Marketing & Communications
• Instagram
o Followers: 3,541 to 3,584
o Reach: 8,654 to 9,381
• Facebook
o Followers: 9,817 to 9,953
o Reach 49,380 to 65,500
• Oshkosh Herald Contract
o Monthly ¼ page ads with two full page holiday ads
• New Downtown guides printed and available at CVB
Events
• May 13th – Wine Walk
• May 25th – Greetings Tour & Andrew Linksens Meet the Artist Event/Into the
Night
• June kicks off Music on Main & Live at Lunch music series
o Looking for Live at Lunch presenting Sponsorship and individual event
sponsors
▪ $250/event date
• August 5th – Chalk Walk
o Collab with Oshkosh Art Collective
o Artist registration launches June 1st
Other Highlights/Projects
• Annual BID Video
• DORA – Designated Outdoor Refreshment Area
o Begins April 1st
o Wed-Friday 5-10pm, Saturdays 1-10pm
• Plaza Concept and Downtown Planning/Imagine Oshkosh Plan (CVB, City,
Chamber, GOEDC, Community Foundation)
• Commercial Rehab Loan/Grant Project
o Suggested and did extensive research on this and presented to City,
Chamber and GOEDC
• Update BID Recruitment/Retention Grants
• New kiosk in Opera House Square
• BID Strategic Direction and additional staffing