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Home My WebLink About04.18.2023 Business Improvement District Full Agenda REVISED 2 TO: Downtown Oshkosh Business Improvement District Board FROM: Megan Lang, Chair DATE: April 14, 2023 PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold a regular meeting at 8:00 A.M., Tuesday, April 18, 2023 in City Hall Room 404, 215 Church Avenue, Oshkosh, WI to consider the following agenda: AGENDA – REVISED * Indicates Revision I. Call to Order II. Approve Minutes of the March 21, 2023 Meeting III. Approve April Monthly Financial Report IV. Policing/Traffic/Parking/Enforcement Issues V. Dumpster Enclosures a. Property Owners/City/BID Agreement for Use and Maintenance of Dumpster Enclosures VI. Downtown Parking – 2-hour vs 4 hour, permitted parking and paid parking with app. Update from sub-committee VII. Tree and Overhead Lighting – Discuss new lights in trees in the square, lights across or parallel to Main Street. Cost to take down existing lights. VIII. Approve Grant Applications a. Recruitment Grant for 920 Wellness Studio – 501 North Main Street ($5,000) b. Beautification Grant for 920 Wellness Studio – 501 North Main Street ($1,000) c. Mural Grant for 920 Tattoo Company – 576 North Main Street ($1,000) IX. BID Manager and BID Committee Reports a. Events b. Member Co c. Beautification d. Marketing & Communications X. Other Business (Must address items not listed on the BID Board meeting agenda) XI. Identification of Agenda Items for the May 16, 2023 Meeting XII. Adjournment Downtown Oshkosh BID Board Minutes March 21, 2023 Present: Kris Larson, James Evans, Chanda Anderson, Barb Nelson, Carrie Olson, Aaron Armstrong, Derek Mulloy, Sandra Prunty, Jill Anderson, Andy Ratchman Excused: Megan Lang, Autumn Urban, Marlo Ambas, Jim Stapel Staff: Jessica Meidl – BID Manager, John Zarate – Economic Development Specialist, Sgt. Kari Pettit – Oshkosh Police Department, Others: Amy Albright – Oshkosh Convention & Visitors Bureau, Autumn Brothers Leadership Oshkosh, Jambalaya Board Members -Amie Brownfield, Dan Weber, Troy Schoultz, Uri Weber I. Call to Order Vice-Chairperson Larson called the meeting to order at 8:00 a.m. A quorum was declared present. Introduction of Members II. Approve Minutes of the February 21, 2023 Meeting The minutes of the February 21, 2023 were approved unanimously as written. (Evans, Olsen) III. Approve March 21, 2023 Monthly Financial Report The February 21, 2023 financial report was approved unanimously as presented. (Olsen, J Anderson) IV. Policing/Traffic/Parking/Enforcement Issues Sgt. Pettit. No major concerns. 102 calls for service. Discussion followed regarding concerns with homeless people living in a tent within the dumpster enclosure in the 400 East North Main Street southern enclosure. V. Dumpster Enclosure 400 N Main E Lot City staff has been in discussions on how to possibly provide a more secure enclosure. BID will put this on agenda to discuss at next meeting look at possible ordinance to help regulate who can use dumpster enclosures. VI. 2 Hr. vs 4 Hr. Parking Lots Can there be some parking expanded to allow for 4-hour parking within the downtown BID? Possibly look into a company that could install and maintain an app with QR code for downtown parking. It was decided that a subcommittee be made to discuss this and bring back at next BID meeting. C. Anderson, Larson, Ratchman volunteered. Suggestions from board to include Urban and from City staff to include Stapel. VII. Overhead Lights and Tree Lighting Lights are being removed from trees in the square this week. New lights will be hung in one tree as an example of what it could look like for all trees. Discussion regarding options for lights parallel to Main Street. It was stated that stringing lights between the poles parallel to Main St really wouldn’t work because after accounting for a drip loop the lights would hang very low. Zarate will check with all City Department to see what documents are needed to allow for lights to attach to buildings and string across Main St in the 400 & 500 Blocks. VIII. Budget Amendments Jessie explained requirements from the City Finance Department on properly listing expenses from the budget (budgeted vs. actual cost). If amount paid is over what was budgeted need to make sure to have a budget amendment. There will need to be some numbers moved from sponsorship donations and sales to some of the accounts. IX. Beautification Grant Application Jessie explained that the application didn’t go in front of the Beautification Committee. As most on that committee were in attendance at BID meeting thought it was acceptable to move forward with approval. Application was presented by Jessie for new signage for Ruby Owl rear entrance at 421 N Main St. Motion to approve (C Anderson, Armstrong). X. Art in Alley Programming $500 Sponsorship Presentation was made by Jambalaya staff for various events in alley behind 110 Algoma. Various costs would be incurred including Port o Potty rentals and permits of $525. Motion approve (Olson, Prunty). XI. BID Manager and BID Committee Reports Jessie discussed where she is spending her time as BID Manager. She presented a pie chart that showed percentages of hours spent working on different projects. She will continue to track this time to help in determining if additional staff can help and in what areas. MemberCo –Jessie reviewed upcoming events. Adult easter egg hunt will be April 8. BID projects events -Jessie went over other BID events that were all included within the Managers report. XII. Other Business No other business. XIII. Identification of Agenda Items for the April 18, 2023 Meeting Dumpster Enclosures Policy Hourly Parking – Subcommittee Tree Lighting and Overhead Lighting XI. Adjournment – Adjourned 9:20 am. (Evans, Armstrong) Respectfully Submitted, John Zarate Economic Development Specialist Economic Services Division Description Expenditure Leadership Oshkosh Convention and Visitor's Bureau Oshkosh Convention & Visitors Bureau - March Salary & Benefits 8,295.62$ Reimbursements: Website Maintenance/Office Supplies City of Oshkosh - Mural Permit Fee 75.00$ Oshkosh Convention & Visitors Bureau - February & March Verizon Reimbursement 102.98$ Sweet Jules Bakes - Credit Card Reimbursement 10.75$ Opinion Stage - Credit Card Reimbursement 32.00$ Elsewhere Market - Credit Card Reimbursement 22.31$ Office Max - Credit Card Reimbursement 27.28$ City of Oshkosh - Temporary Class B Retailer's License Fee 10.00$ Reimbursements: Recruitment/Retention/Video Grants Recruitment & Beautification Grant Program The Ruby Owl Tap Room - Beautification Grant 1,000.00$ Reimbursements: Events Waterfest Music in the Square/Lunch Events 920 Tattoo Company LLC - Music on Main Sponsorship - 3296 (250.00)$ Wine/Beer Walks Reimbursements: Farmers Market Reimbursements: Holiday Parade Reimbursements: Downtown Events Advertising Advertising Image 360 Inc - 15819 40.00$ 4Imprint - Stickers - 10954559 524.70$ Park N' Print - 74846 1,155.00$ Park N' Print - 74853 79.50$ Adobe - Credit Card Reimbursement 629.89$ Mail Chimp - Credit Card Reimbursement 126.00$ Canva - Credit Card Reimbursement 12.95$ Facebook - Credit Card Reimbursement 100.00$ Reimbursements: Gift Card Program Member CO Chocolate Stroll Holiday Chalk Walk Beautification Monthly Maintenance (COTS) Holiday/Seasonal Plantings Reimbursements: Seagull Mitigation Project Storage Unit Storage Unit D&K Rentals - April Rent 120.00$ Reserves / Capital Improvements Reimbursements: Total 12,113.98$ 2023 Business Improvement District March 14, 2023 - April 10, 2023 2023 Assessment 140,610.00 2023 Reserves 23,480.00 2022 Carry over 98,559.01 2022 Encumberance 0.00 TOTAL AVAILABLE 262,649.01 Funds Allocated 262,649.01 Balance Available 0.00 2023 Encumbered Allocation Expenditures Receipt Transferred Balance Balance Leadership Oshkosh Convention and Visitor's Bureau 72,000.00$ 19,438.28 0.00 0.00 0.00 52,561.72 Website Maintenance/Office Supplies 5,000.00$ 1,112.68 0.00 0.00 0.00 3,887.32 Recruitment/Retention/Beautification Grants 20,000.00$ 1,000.00 0.00 0.00 0.00 19,000.00 Events Waterfest 2,000.00$ 2,000.00 0.00 0.00 0.00 0.00 Music in the Square/Lunch Events 10,000.00$ 0.00 250.00 0.00 0.00 10,250.00 Wine/Beer Walks -$ 0.00 0.00 0.00 0.00 0.00 Holiday Parade -$ 0.00 0.00 0.00 0.00 0.00 Farmers Market 5,000.00$ 0.00 0.00 0.00 0.00 5,000.00 Downtown Events 2,500.00$ 612.50 0.00 0.00 0.00 1,887.50 Advertising 15,000.00$ 3,370.52 0.00 0.00 0.00 11,629.48 Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00 Member CO Chocolate Stroll -$ 0.00 0.00 0.00 0.00 0.00 Holiday 2,000.00$ 35.38 0.00 0.00 0.00 1,964.62 Chalk Walk 150.00$ 0.00 0.00 0.00 0.00 150.00 Arts & Beautification Monthly Maintenance (COTS)10,000.00$ 0.00 0.00 10,000.00 0.00 20,000.00 Holiday/Seasonal Plantings 15,000.00$ 0.00 0.00 13,480.00 0.00 28,480.00 Seagull Mitigation Project 3,000.00$ 2,900.00 0.00 0.00 0.00 100.00 Storage Unit 1,440.00$ 480.00 0.00 0.00 0.00 960.00 Reserves / Capital Improvements 98,559.01$ 0.00 0.00 (23,480.00)0.00 75,079.01 TOTAL OPERATING BUDGET 262,649.01$ 30,949.36$ 250.00$ -$ -$ 231,949.65 Postings through April 10, 2023 Downtown Oshkosh Business Improvement District - 2023 Operating Plan March 23,2023 To the Oshkosh Business Improvement District: We have attached a proposed signage update to the exterior of our building of 501-505 N Main Street.We are still working with RJ Marx LLC in Appleton as they have done our signage for the Appleton location and have our logo.We have attached three quotes and invoices;however please see the attached images that we will be needing to replace from the previous tenants of Salon Aura. We take over the space March 1,2023 and our lease agreement is for 3 years.We hope to have 13 individual treatment rooms inside of 920 Wellness Studio that will be rented to individual business owners.Our mission at 920 is to support like minded entrepreneurs and refer clients to each other. Please reach out with any questions or concerns regarding the scope of practice. Sincerely, Dr.Mikhaila Riska DC 920-850-6093 INVOICE Hand Deliver Job # & Name: Voice:920-954-7446 Fax:920-830-8210 Invoice Number:23-10294 Invoice Date:Mar 16,2023 Page: Bill To: 920 WELLNESS STUDIO 4076 W SPENCER ST APPLETON, WI 54914 RJ23-0287 OSHKOSH SPA LOCATION SIGNAGE APPLETON, WI 54914 CustomerID Customer PO Payment Terms Ship DateSales Rep ID 920 WELLNESS STUDIO C.O.D. 1 Duplicate Quantity Item Description Unit Price Amount NOTE: APPLY TIME,TRAVEL TIME AND MILEAGE DOES NOT INCLUDE THE REWORK OF THE "BUSINESS" DECAL 7.50 CUT WHITE VINYL DECALS "920 11.70 87.75 WELLNESS STUDIO" "SPA ENTRANCE" "WWW.920WELLNESSSTUDIO.COM" "920-944-9202 2.00 CUT WHITE VINYL DECALS 11.70 23.40 "BUSINESSES INSIDE" 4.00 CUT WHITE VINYL DECALS "920 11.70 46.80 WELLNESS STUDIO' "SPA" 2.00 4"X 36"CLEAR WINDOW CLINGS WITH 19.25 38.50 PRINTED BUSINESS NAMES "ARAVI SKIN & WELLNESS NAILS BY SHAY" 2.00 LABOR 1 LABOR LEVEL A-APPLICATION 100.00 200.00 2.00 LABOR 3 LABOR LEVEL 3-TRAVEL TIME 100.00 200.00 36.00 MILEAGE MILEAGE 0.66 23.76 1.50 CUT WHITE VINYL ARROW AND "SPA 11.70 17.55 ENTRANCE " 6.00 CUT WHITE VINYL DECALS "920 11.70 70.20 WELLNESS STUDIO" "SPA ENTRANCE" Sales Tax Continued Continued Payment/Credit Applied Total Invoice Amount Overdue invoices are subject to finance charges. TOTAL Continued Check/Credit Memo No: Subtotal Continued 3/16/23 Due Date R.J.MARX, INC. W6232 CONTRACTOR DRIVE APPLETON, WI 54914 USA OSHKOSH SIGNAGE Shipping Method INVOICE Hand Deliver Job # & Name: Voice:920-954-7446 Fax:920-830-8210 Invoice Number:23-10294 Invoice Date:Mar 16,2023 Page: Bill To: 920 WELLNESS STUDIO 4076 W SPENCER ST APPLETON, WI 54914 RJ23-0287 OSHKOSH SPA LOCATION SIGNAGE APPLETON, WI 54914 CustomerID Customer PO Payment Terms Ship DateSales Rep ID 920 WELLNESS STUDIO C.O.D. 2 Duplicate Quantity Item Description Unit Price Amount "WWW.920WELLNESSSTUDIO.COM" "920-944-9202 1.00 LINE 1 SIZE ERROR-WAS ABLE TO USE 87.75 -87.75 "SPA ENTRANCE " ON LINE 8 Sales Tax 654.32 654.32 Payment/Credit Applied Total Invoice Amount Overdue invoices are subject to finance charges. TOTAL 34.11 Check/Credit Memo No: Subtotal 620.21 3/16/23 Due Date R.J.MARX, INC. W6232 CONTRACTOR DRIVE APPLETON, WI 54914 USA OSHKOSH SIGNAGE Shipping Method W6232 Contractor Dr. Appleton, WI 54914 877-971-7446 LINE # UNIT QTY PART # PRICE UNIT AMOUNT 1 1 501 Entrance 787.00 EA 787.00 2 2 Oshkosh 11.70 SQ FT 23.40 3 1 575.00 EA 575.00 4 5 2 Suite 1 11.70 SQ FT 23.40 6 2 Suite 2 11.70 SQ FT 23.40 7 8 0.5 100.00 HR 50.00 1,482.20 Design & Print Setup 4"H Cut Black Vinyl to read "Meet the Providers", 3"H Cut Black Vinyl to read "Suite 2" | Area 43"W Application site: Background Color: Photos Supplied: Matching Graphics: Q23 - 60" x 120" Max Metal with Cut Black Vinyl to read "920" "WELLNESS STUDIO" 0146 DESCRIPTION 4"H Cut Black Vinyl to read "Meet the Providers" | Area 56"W Install of Large Sign and "Meet the Providers" Wall Graphics by Fox City Sign DATE ISSUED: 4"H Cut Black Vinyl to read "Meet the Providers", 3"H Cut Black Vinyl to read "Suite 1" | Area 40"W Subtotal before taxes, shipping & handling 920 Wellness Studio Oshkosh Large Sign and Meet the Provider Decals Customer Name: Job Name: 4/19/2023 DATE EXPIRES:QUOTE NUMBER: 3/20/2023 BY: Bethany BID Manager Report April 2023 Priorities for the Month: • Post on social media 5+ times per week • Continue email template to be sent out to property/business owners • Change message on interchangeable sign • Continuous website updates • Attend monthly Chamber EDAC meetings and give monthly BID update • Meet with Rob Kleman from the Chamber and Tricia Rathermal from GOEDC once per month for downtown opportunity update • Reconcile gift card account and BID invoices every Friday • Develop and send community newsletter (I send these as I feel they are needed) Committee Reports: MemberCO o Attend monthly meeting and give BID update o Cottontails & Cocktails – April 8th o Update – Barb/Chanda o 2023 Events Plan (?) o October & Holiday Events Plan due July 7/30/23 Beautification/Retention Grant/Mural Grant o Beautification o 2022 Banners ▪ Over $30,000 fundraised for the project ▪ Spring banners will go up last week of March o 2023 Mural Project Update o Horticulturist Position with City of Oshkosh o COTS Garbage Cleanup Partnership o Testing new lights March 20th-24th o Beautification/Blade Sign Program ▪ About $4000 remains for funding o Vibrant Spaces Grant Program Update o Beautification Grant o 421 N Main St - $1000.00 (Ruby Owl Tap Room) o Recruitment Grant o No pending applications o Mural Grant o No pending applications Marketing & Communications • Instagram o Followers: 3485 to 3,541 o Reach: 8,321 to 8,654 • Facebook o Followers: 9,683 to 9,817 o Reach: 8,815 to 49,380? • March – Women’s History Month/Girl Scouts Week Scavenger Hunt • Oshkosh Herald Contract o Monthly ¼ page ads with two full page holiday ads • New Downtown guides printed and available at CVB Events • May 13th – Wine Walk • May 25th – Greetings Tour & Andrew Linksens Meet the Artist Event/Into the Night • June kicks off Music on Main & Live at Lunch music series o Looking for Live at Lunch presenting Sponsorship and individual event sponsors ▪ $2500 presenting sponsorship ▪ $250/event date Other Highlights/Projects • Annual BID Video • Vibrant Spaces Grant Pilot – Alley Activation • DORA – Designated Outdoor Refreshment Area o Begins April 1st o Wed-Friday 5-10pm, Saturdays 1-10pm • Plaza Concept and Downtown Planning/Imagine Oshkosh Plan (CVB, City, Chamber, GOEDC, Community Foundation) • Commercial Rehab Loan/Grant Project o Suggested and did extensive research on this and presented to City, Chamber and GOEDC • Update BID Recruitment/Retention Grants • New kiosk in Opera House Square • BID Strategic Direction and additional staffing