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HomeMy WebLinkAbout03.21.2023 Business Improvement District Minutes Downtown Oshkosh BID Board Minutes March 21, 2023 Present: Kris Larson, James Evans, Chanda Anderson, Barb Nelson, Carrie Olson, Aaron Armstrong, Derek Mulloy, Sandra Prunty, Jill Anderson, Andy Ratchman Excused: Megan Lang, Autumn Urban, Marlo Ambas, Jim Stapel Staff: Jessica Meidl – BID Manager, John Zarate – Economic Development Specialist, Sgt. Kari Pettit – Oshkosh Police Department, Others: Amy Albright – Oshkosh Convention & Visitors Bureau, Autumn Brothers Leadership Oshkosh, Jambalaya Board Members -Amie Brownfield, Dan Weber, Troy Schoultz, Uri Weber I. Call to Order Vice-Chairperson Larson called the meeting to order at 8:00 a.m. A quorum was declared present. Introduction of Members II. Approve Minutes of the February 21, 2023 Meeting The minutes of the February 21, 2023 were approved unanimously as written. (Evans, Olsen) III. Approve March 21, 2023 Monthly Financial Report The February 21, 2023 financial report was approved unanimously as presented. (Olsen, J Anderson) IV. Policing/Traffic/Parking/Enforcement Issues Sgt. Pettit. No major concerns. 102 calls for service. Discussion followed regarding concerns with homeless people living in a tent within the dumpster enclosure in the 400 East North Main Street southern enclosure. V. Dumpster Enclosure 400 N Main E Lot City staff has been in discussions on how to possibly provide a more secure enclosure. BID will put this on agenda to discuss at next meeting look at possible ordinance to help regulate who can use dumpster enclosures. VI. 2 Hr. vs 4 Hr. Parking Lots Can there be some parking expanded to allow for 4-hour parking within the downtown BID? Possibly look into a company that could install and maintain an app with QR code for downtown parking. It was decided that a subcommittee be made to discuss this and bring back at next BID meeting. C. Anderson, Larson, Ratchman volunteered. Suggestions from board to include Urban and from City staff to include Stapel. VII. Overhead Lights and Tree Lighting Lights are being removed from trees in the square this week. New lights will be hung in one tree as an example of what it could look like for all trees. Discussion regarding options for lights parallel to Main Street. It was stated that stringing lights between the poles parallel to Main St really wouldn’t work because after accounting for a drip loop the lights would hang very low. Zarate will check with all City Department to see what documents are needed to allow for lights to attach to buildings and string across Main St in the 400 & 500 Blocks. VIII. Budget Amendments Jessie explained requirements from the City Finance Department on properly listing expenses from the budget (budgeted vs. actual cost). If amount paid is over what was budgeted need to make sure to have a budget amendment. There will need to be some numbers moved from sponsorship donations and sales to some of the accounts. IX. Beautification Grant Application Jessie explained that the application didn’t go in front of the Beautification Committee. As most on that committee were in attendance at BID meeting thought it was acceptable to move forward with approval. Application was presented by Jessie for new signage for Ruby Owl rear entrance at 421 N Main St. Motion to approve (C Anderson, Armstrong). X. Art in Alley Programming $500 Sponsorship Presentation was made by Jambalaya staff for various events in alley behind 110 Algoma. Various costs would be incurred including Port o Potty rentals and permits of $525. Motion approve (Olson, Prunty). XI. BID Manager and BID Committee Reports Jessie discussed where she is spending her time as BID Manager. She presented a pie chart that showed percentages of hours spent working on different projects. She will continue to track this time to help in determining if additional staff can help and in what areas. MemberCo –Jessie reviewed upcoming events. Adult easter egg hunt will be April 8. BID projects events -Jessie went over other BID events that were all included within the Managers report. XII. Other Business No other business. XIII. Identification of Agenda Items for the April 18, 2023 Meeting Dumpster Enclosures Policy Hourly Parking – Subcommittee Tree Lighting and Overhead Lighting XI. Adjournment – Adjourned 9:20 am. (Evans, Armstrong) Respectfully Submitted, John Zarate Economic Development Specialist Economic Services Division