HomeMy WebLinkAbout02.21.2023 Business Improvement District Full Agenda
TO: Downtown Oshkosh Business Improvement District Board
FROM: Megan Lang, Chair
DATE: February 14, 2023
PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold
a regular meeting at 8:00 A.M., Tuesday, February 21, 2023 in City Hall Room 404, 215 Church
Avenue, Oshkosh, WI to consider the following agenda:
AGENDA
I. Call to Order
II. Approve Minutes of the January 17, 2022 Meeting
III. Approve February Monthly Financial Report
IV. Approve transfers from the reserve fund $23,480 – COTS $10,000 & Holiday/Seasonal
Plantings $13,480
V. Policing/Traffic/Parking/Enforcement Issues
VI. Discuss dumpster enclosures who is BID contact to monitor each enclosure
VII. Parking limits map of 2 hour vs. 4 hour
VIII. Blade sign discussion on procedure for installation
IX. Overhead Lights and Tree Lighting
X. BID Manager and BID Committee Reports
a. Events
b. MemberCo
c. Beautification
d. Marketing & Communications
XI. Additional staff person for BID and Creating Business Entity for BID
XII. Other Business (Must address items not listed on the BID Board meeting agenda)
XIII. Identification of Agenda Items for the March 21, 2023 Meeting
XIV. Adjournment
Downtown Oshkosh BID Board Minutes
January 17, 2023
Present: Megan Lang, Kris Larson, James Evans, Sandra Prunty, Chanda
Anderson, Barb Nelson, Andy Ratchman, Carrie Olson, Jill Anderson,
Autumn Urban, Aaron Armstrong, Derek Mulloy
Excused: Marlo Ambas, Jim Stapel
Staff: Jessica Meidl – BID Manager, John Zarate – Economic Development Specialist,
Sgt. Kari Pettit – Oshkosh Police Department, Jeff Nau – Associate Planner,
Kelly Nieforth Community Development Director, Jim Collins –
Transportation Director
Others: Amy Albright – Oshkosh Convention & Visitors Bureau, Mike Cooney –
Oshkosh Farmers Market. Colan Treml – Oshkosh Chamber of Commerce,
Jessica Graf - Fire Escape
I. Call to Order
Chairperson Lang called the meeting to order at 8:00 a.m. A quorum was declared present.
II. Approve Minutes of the December 20, 2022 Meeting
The minutes of the December 20, 2022 were approved unanimously as written.
(Larson, J Anderson)
III. Approve January 17, 2023 Monthly Financial Report
The January 17, 2023 financial report was approved unanimously as presented. (J. Anderson,
Larson)
IV. Policing/Traffic/Parking/Enforcement Issues
Sgt. Pettit. No major concerns. 139 calls for service. Some minor graffiti on trash container by
US Bank on Ceape, question was asked if parking limits were still being enforced - answer is
yes Jim Collins explained how enforcement of parking is prioritized.
V. Dumpster Enclosures
Jim Collins reported the graffiti was removed by a contractor as the paint was not able to be
removed with normal practices that City staff uses. Pins were repaired to secure the enclosures.
Discussion took place as to ownership and maintenance. City is maintaining the enclosures.
Would like to get an inventory of who has containers and dumpsters in which enclosures.
Formalize with the BID who will take responsibility of each enclosure. Formalize who can put a
dumpster in an enclosure.
VI. Landscaping 400 East Parking Lot
There is a plan to replace all landscaping within the storm water areas. Possibly look into
cleaning up perimeter landscaping with some pruning.
VII. Blade Signs
Board was asked how many people are still interested in blade signs. There was enough
interest to have City Staff look into modifying sign zoning ordinance to allow a blade sign in
addition to the already allowed signage.
VIII. Vibrant Spaces
Meidl explained the loan application and that full commitments were not in place by all donors.
Looked to the board for a motion to allow BID reserves to fill Gap if not met and donations
aren’t received by other donors or fundraising. (Motion by J. Anderson 2nd by Larson) Carried.
IX. Overhead Lights and Tree Lights
City staff will work with BID to come up with a plan to place lights over the right of way in the
400 block of N Main St. Option discussed at running parallel to the street instead of across. Set-
up smaller meeting between Travis Derks from Forestry Dept. and Meidl for having lights in
the trees in the Square extended.
X. DORA
Hours have been updated to Wednesday – Friday 5:00 PM – 10:00 PM and Saturday 1:00 PM –
10:00 PM. Starting in April. Meidl to review rules with owners with the BID.
XI. BID Manager and BID Committee Reports
MemberCo – New President C. Anderson, Vice President Jessica Graf – went over events within
the managers report. Meidl reviewed upcoming events. Meidl is working on funding for
Music on Main and Live at Lunch music series. Meidl will collaborate with other groups to
help with their events. Discussion took place for 2023 Holiday parade date. There was
feedback from high schools that bands may not attend if parade is after Thanksgiving. Mulloy
will reach out to area schools to see what band interest is in attending November 30. Motion
made and approved for date of Holiday parade to be November 30, 2023. (Motion Armstrong,
Nelson 2nd)
Marketing and advertising -was reviewed within the report.
Beautification – discussed the Greeting Tour mural location and took input from the board to
put towards the working draft.
XII. Other items
Mike Cooney, Farmers market – EBT may now be used for items at the Farmers market.
XIII. Identification of Agenda Items for the February 21, 2023 Meeting
Have staff provide a map of what hourly parking is available in what lots (hour and 4 hour).
Blade signs – Possible zoning amendments
XI. Adjournment –
No other business to discuss. Adjourned 10:10. (Olson. J. Anderson)
Respectfully Submitted,
John Zarate
Economic Development Specialist
Economic Services Division
Description Expenditure
Leadership Oshkosh Convention and Visitor's Bureau Oshkosh Convention & Visitors Bureau - January Salary & Benefits 5,577.34$
Reimbursements:
Website Maintenance/Office Supplies Timios - Web Hosting 432.00$
Oshkosh Convention & Visitors Bureau - January Verizon Reimbursement 51.49$
Reimbursements:
Recruitment/Retention/Video Grants Recruitment & Beautification Grant Program
Reimbursements:
Events Waterfest
Music in the Square/Lunch Events
Wine/Beer Walks
Reimbursements:
Farmers Market
Reimbursements:
Holiday Parade
Reimbursements:
Downtown Events
Advertising
Reimbursements:
Gift Card Program
Member CO Chocolate Stroll
Holiday
Chalk Walk
Beautification Monthly Maintenance (COTS)
Holiday/Seasonal Plantings
Reimbursements:
Seagull Mitigation Project USDA/APHIS/Wildlife Services - Migratory Bird Depredation Permit 100.00$
Storage Unit D&K Rentals - January Rent 120.00$
D&K Rentals - February Rent 120.00$
D&K Rentals - March Rent 120.00$
Reserves / Capital Improvements
Reimbursements:
Total 6,520.83$
2023 Business Improvement District
December 28, 2022 - February 14, 2023
2023 Assessment 140,610.00
2023 Reserves 23,480.00
2022 Carry over 97,559.01
2022 Encumberance 0.00
TOTAL AVAILABLE 261,649.01
Funds Allocated 261,649.01
Balance Available 0.00
2023 Encumbered
Allocation Expenditures Receipt Transferred Balance Balance
Leadership
Oshkosh Convention and Visitor's Bureau 72,000.00$ 5,577.34 0.00 0.00 0.00 66,422.66
Website Maintenance/Office Supplies 5,000.00$ 483.49 0.00 0.00 0.00 4,516.51
Recruitment/Retention/Beautification Grants 20,000.00$ 0.00 0.00 0.00 0.00 20,000.00
Events
Waterfest 2,000.00$ 0.00 0.00 0.00 0.00 2,000.00
Music in the Square/Lunch Events 10,000.00$ 0.00 0.00 0.00 0.00 10,000.00
Wine/Beer Walks -$ 0.00 0.00 0.00 0.00 0.00
Holiday Parade -$ 0.00 0.00 0.00 0.00 0.00
Farmers Market 5,000.00$ 0.00 0.00 0.00 0.00 5,000.00
Downtown Events 2,500.00$ 0.00 0.00 0.00 0.00 2,500.00
Advertising 15,000.00$ 0.00 0.00 0.00 0.00 15,000.00
Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00
Member CO
Chocolate Stroll -$ 0.00 0.00 0.00 0.00 0.00
Holiday 2,000.00$ 0.00 0.00 0.00 0.00 2,000.00
Chalk Walk 150.00$ 0.00 0.00 0.00 0.00 150.00
Arts & Beautification
Monthly Maintenance (COTS)10,000.00$ 0.00 0.00 10,000.00 0.00 20,000.00
Holiday/Seasonal Plantings 15,000.00$ 0.00 0.00 13,480.00 0.00 28,480.00
Seagull Mitigation Project 3,000.00$ 100.00 0.00 0.00 0.00 2,900.00
Storage Unit 1,440.00$ 360.00 0.00 0.00 0.00 1,080.00
Reserves / Capital Improvements 97,559.01$ 0.00 0.00 (23,480.00)0.00 74,079.01
TOTAL OPERATING BUDGET 261,649.01$ 6,520.83$ -$ -$ -$ 255,128.18
Postings through February 14, 2023
Downtown Oshkosh Business Improvement District - 2023 Operating Plan
Description Expenditure
Leadership Oshkosh Convention and Visitor's Bureau
Reimbursements:
Website Maintenance/Office Supplies
Reimbursements:
Recruitment/Retention/Video Grants Recruitment/Retention Grant Program Satori Imports Beautification Grant 1,000.00$
Reimbursements:
Video Grant Program
Events Waterfest
Music in the Square One Six Eight Hospitality Group, LLC - 0245 (1,500.00)$
Beer/Wine Walk
Reimbursements:
Farmers Market
Reimbursements:One Six Eight Hospitality Group, LLC - 0245 (1,000.00)$
Holiday Parade Primary Colors - 2022053 1,575.00$
Kobussen Buses - 67421 180.78$
Reimbursements:
Gallery Walk
Other Events
Advertising
Reimbursements:
Gift Card Program
Member CO Membership Donations
Add'l Activities/Marketg Materials
Holiday
Chalk Walk All American DJ Service 375.00$
Beautification Contracted Services
Holiday
Reimbursements:
Planter and Bumpout Maintenance
Mural Grant Program
Seagull Mitigation Project
Storage Unit
Reserves / Capital Improvements
Reimbursements:
Total 630.78$
2022 Business Improvement District
January 10, 2023 - February 14, 2023
2022 Assessment 140,610.00
2021 Carry over 80,773.24
2021 Encumberance 0.00
TOTAL AVAILABLE 221,383.24
Funds Allocated 221,383.24
Balance Available 0.00
2022 Encumbered
Allocation Expenditures Receipt Transferred Balance Balance
Leadership
Oshkosh Convention and Visitor's Bureau 70,000.00$ 65,704.27 0.00 0.00 0.00 4,295.73
Website Maintenance/Office Supplies 5,000.00$ 5,121.49 0.00 0.00 0.00 (121.49)
Recruitment/Retention Grant Program 10,000.00$ 9,857.31 0.00 0.00 0.00 142.69
Events
Waterfest 2,000.00$ 2,000.00 0.00 0.00 0.00 0.00
Music in the Square 2,000.00$ 2,000.00 1,500.00 0.00 0.00 1,500.00
Wine/Beer Walks 750.00$ 15,029.13 35,282.86 0.00 0.00 21,003.73
Holiday Parade 750.00$ 14,586.83 15,771.39 0.00 0.00 1,934.56
Farmers Market 5,000.00$ 5,000.00 0.00 0.00 0.00 0.00
Downtown Events 2,500.00$ 2,100.00 0.00 0.00 0.00 400.00
Advertising 15,000.00$ 12,771.99 855.00 0.00 0.00 3,083.01
Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00
Member CO
Membership Donations -$ 0.00 0.00 0.00 0.00 0.00
Additional Activities & Marketing Materials 850.00$ 473.93 0.00 0.00 0.00 376.07
Holiday 2,000.00$ 984.50 0.00 0.00 0.00 1,015.50
Chalk Walk 150.00$ 2,833.89 4,378.00 0.00 0.00 1,694.11
Beautification
Monthly Maintenance -$ 11.00 0.00 24,000.00 0.00 23,989.00
Holiday 8,500.00$ 8,214.17 0.00 0.00 0.00 285.83
Planter and Bumpout Maintenance 5,670.00$ 12,824.18 0.00 19,330.00 0.00 12,175.82
Seagull Mitigation Project 3,000.00$ 3,000.00 0.00 0.00 0.00 0.00
Mural Grant Program 5,000.00$ 22,910.23 7,005.00 15,000.00 0.00 4,094.77
Storage Unit 1,440.00$ 1,440.00 0.00 0.00 0.00 0.00
Reserves / Capital Improvements 80,773.24$ 0.00 21,726.44 (58,330.00)0.00 44,169.68
TOTAL OPERATING BUDGET 221,383.24$ 186,862.92$ 86,518.69$ -$ -$ 121,039.01
Postings through February 14, 2023
Downtown Oshkosh Business Improvement District - 2022 Operating Plan
City of Oshkosh
Downtown
Parking Guide
Permit parking spots
are indicated by blue
lettered signage. To
use one of these
spaces, you will need
to have a monthly or
an annual hang tag.
What types of permits are there and
how much do they cost?
Monthly and annual hang tags are
available from the Collections Olfice
at City Hall at the rate of $30 per
month or $340 per year, respectively.
Volume discounts are available,
please contact the Collections Olfice
for more information. For your
convenience, you may pre-pay for
several months of monthly hang
tags.
How do I use a permit?
Hang tags should be attached to
your vehicle according to the
instructions provided.
Where is the Permit Parking
available?
Most permit spaces are located in
public off-street parking lots (see
Downtown Parking Lot Map on
reverse). The spaces are indicated by
signage.
When do I need to use a permit?
Most permit parking
spaces are enforced
between the hours
of 9:00 a.m. and 6:00
p.m. daily except
weekends and
holidays. Vehicles
may generally park in a permit space
overnight (between 2:00 a.m. and 5:00
a.m.) with a permit.
Does a permit reserve a particular
parking space?
Permits allow you to park in any
permit parking space, giving you the
ifexibility to park at different locations
City of Oshkosh Collections Office: (920) 236-5025
www.ci.oshkosh.wi.us
If what’s “happening now” brings you
downtown, then we want to help you
understand your options for on-street
and off-street parking.
has
two types
and
Permit
can
you with
a lot of
you work or visit
or spend a long time
Free work
well or who
for short periods of
PERMIT
PARKING
9:00 AM TO
6:00 PM
EXCEPT
SUN. and HOL.
Free, short-term parking
Spaces are generally available on-street and in
many public downtown lots,
typically for up to 2 hours.
Who can use these spaces?
These spaces are designed for
visitor and customer
convenience. These spaces are
designed for visitor and
customer convenience.
Where is free parking
available?
Most on-street parking in the downtown area
is free, short-term parking. Longer duration
free parking options are available on streets
further away from downtown.
Can I park in a free space overnight?
Overnight parking from 2:00 a.m. to 5:00 a.m.
is prohibited without a permit.
The downtown also offers accessible parking.
Anyone can use these spaces with the proper
state-issued permit. Please note that some of
these spaces have time restrictions.
The downtown also has limited leased or
reserved parking. These spaces are assigned to
speciffc people or businesses and are enforced
24 hours per day, seven days per week. Please
contact the Collections Olfice for information
on rates and availability.
The guidelines and pictures shown are
representatives of typical conditions. Please
consult signage for precise parking regulations.
If you would like more information, visit the
Collections Olfice at City Hall (215 Church
Ave.) or call (920) 236-5025.
220 #1
218
541
537
527
521
515
206
210
216
220
224
226
105
300
302
115
224
208
206
112
123
215
20
537
138
146
420
401
411
465
110
130
206
415
522
530
544
439
425
107
121
125
131
135
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203
215
451
110
525
531
511
521
540
106
448
111
217
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215
222
103
250
135
110
223
217
100
106
144
150
300
137
107103
315
226
227
203
311
217
215211
203
101
200 214
544
212
450
456
204
240
523
535A
541A
547
541
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530
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520
514
120114102
527
533
541
545
545A
538
532
528
520
138
204
318
212A
408
404
16
217213
442
442A
457
453
204
1
2
21
0
50
317
319
9 11 13 17 1921
219
449
434
436
463
461
459
457
445
441
427
460
452
448
438
430
423
419
417
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413
407
428
426
422
420
416
300
519
519A
517
515B 515
513511
201
10
1
10
0
456
532A
544A
501
500
532
538
538A
544A
544B
503 505
315
502
303
295
205
463
20
0G
20
0
D
20
0
C
250
600
400D
334
100
100A
100C
100D
100F
547A
141A 141
139A
139
101
315A
321
132A
132B
132C
132D136A
136B
136C
136D140A
140B
140C
140D
309A309B309C309D
114
215
219
101101A
95
20
0H
1
01
400C400B
350
103A103B103C
315B
321A
101A
101
201
223
223A
223B
223C
223D
126
128
130
5 25
2713A
405
415A415B415C415D415E
414
418
424
421421A421B
435
448A
448B
448C
448D
452A452B
460
480
470 7 9 11
438A
438B
440A
440B
436A
432A
432B
434A
434B
9
7
463A
461A
459A
441A
430A
428A
424A424B
422A 422B
423A
420A
418B
415F
413A
407A
528
515A
511A
513A
521
218A
115
110
443
440
125
115
10
306
17
20
17
108
112
116
220 #2220 #3
103
117
326
317
375
355
311#1
216
216A
514A
COMMERCE ST
P
EARL
AV
CITY C
ENTER
WAUGOO AV
CHURCH AV
NORTHWESTERN AV
MERRITT AV
COURT ST
MT VERNON ST
OTTER AV
BR O W N ST
M AR K ET S T
JEFFERSON ST
STATE ST
DIVISIO N S T
N MAIN ST
CEAPE AV
WASHINGTON AV
HIG
H AV
ALG
O
M
A
BLV
D
NMAINST
BRIDGE
Downtown Oshkosh
Public Parking 0 100 200 30050
Feet
Date Printed: Wednesday, February 02, 2022
Sources: City of Oshkosh GIS, Winnebago County WINGS Project
²
Fox River
City Center
Opera
House
Square
Oshkosh
Premier
Waterfront
Hotel
Oshkosh
Convention
Center
Bus
Station
Oshkosh
Public
Library
Riverside Park
Shops at
City Center
Grand
Opera
House
¯°±²
¯°³´
¯°±²
¯°±²
¯°±²
¯°±²
¯°³´
Reserved
Handicap
Leased Parking
Restricted Parking
Permit Parking
2 Hour
Parking Stall Designations
Unrestricted 5:00 A.M. to 2:00 A.M.
Additional Information at:
www.ci.oshkosh.wi.us
Collections Office: (920) 236-5025
Downtown Oshkosh
Business Improvement District
www.downtownoshkosh.com
Document Path: H:\jeffn\Arc Map Projects\BID Maps\BID - Legal-Size Downtown Public Parking.mxd
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P-18
300 West Lot
Convention Center North
400 East Lot
Grand South Lot
Hotel Ramp
Library Lot
Otter Lot
200 East Lot
200 West Lot
Recreation Dept. Lot
Convention Center East
State Lot
300 East Lot
400 West Lot
500 West Lot
Leach Lot
115 Algoma Blvd.
110 State St.
443 Jefferson St.
125 High Ave.
95 Commerce St.
106 Washington Ave.
115 Otter Ave.
205 State St.
10 Pearl Ave.
425 Division St.
201 Ceape Ave.
306 State St.
17 Washington Ave.
17 Church Ave.
20 Church Ave.
303 Ceape Ave.
BID Manager Report
February 2023
Priorities for the Month:
• Post on social media 5+ times per week
• Continue email template to be sent out to property/business owners
• Change message on interchangeable sign
• Continuous website updates
• Attend monthly Chamber EDAC meetings and give monthly BID update
• Meet with Rob Kleman from the Chamber and Tricia Rathermal from GOEDC once per
month for downtown opportunity update
• Reconcile gift card account and BID invoices every Friday
• Develop and send community newsletter (I send these as I feel they are needed)
Committee Reports:
MemberCO
o Attend monthly meeting and give BID update
o Chocolate Stroll – 2/11
o Sold out at 250 tickets – sales: $4800
o Event Recap
o 2023 Events Plan (?)
Beautification/Retention Grant/Mural Grant
o Beautification
o 2022 Banners
▪ Over $30,000 fundraised for the project
▪ Looking for Spring banner sponsor
o 2023 Mural Project Update
o Horticulturist Position with City of Oshkosh
o COTS Garbage Cleanup Partnership
o Restring/add lights in Opera House Square
o Beautification/Blade Sign Program
o Vibrant Spaces Grant Program Update
▪ Alley between Carrot & Kale and House of Heroes/New Moon
o Beautification Grant
o No pending applications
o Recruitment Grant
o No pending applications
o Mural Grant
o No pending applications
Marketing & Communications
• No updates
Events
• Year in Review – was February 2nd
• March – Women’s History Month/Girl Scouts Week Scavenger Hunt
• March – DORA Informational Meetings
• April 1st or 8th – Craft Beer Walk (?)
o Discussion
• May 13th – Wine Walk
• May 25th – Greetings Tour Meet the Artist Event/Into the Night
• June kicks off Music on Main & Live at Lunch music series
Other Highlights/Projects
• Annual BID Video
• Vibrant Spaces Grant Pilot – Alley Activation
• DORA – Designated Outdoor Refreshment Area
o Begins April 1st
o Wed-Friday 5-10pm, Saturdays 1-10pm
• Plaza Concept and Downtown Planning/Imagine Oshkosh Plan (CVB, City,
Chamber, GOEDC, Community Foundation)
o Had round-table discussions the first week of December with HLA
o Plan completion - this Spring (March?)
• Commercial Rehab Loan/Grant Project
o Suggested and did extensive research on this and presented to City,
Chamber and GOEDC
• Update BID Recruitment/Retention Grants
o Would like to collaborate with GOEDC and the Chamber
• Need new kiosk in Opera House Square and downtown guides