HomeMy WebLinkAbout01.17.2023 Business Improvement District Full Agenda
TO: Downtown Oshkosh Business Improvement District Board
FROM: Megan Lang, Chair
DATE: January 10, 2023
PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold
a regular meeting at 8:00 A.M., Tuesday, January 17, 2023 in City Hall Room 404, 215 Church
Avenue, Oshkosh, WI to consider the following agenda:
AGENDA
I. Call to Order
II. Approve Minutes of the December 20, 2022 Meeting
III. Approve December 2022 Monthly Financial Report
IV. Policing/Traffic/Parking/Enforcement Issues
V. Discuss dumpster enclosures who is BID contact to monitor each enclosure
VI. 400 Block East Landscaping
VII. Blade sign discussion on procedure for installation
VIII. Discuss Vibrant Spaces Grant funding for 50% match
IX. Overhead Lights and Tree Lighting
X. Designated Outdoor Refreshment Area (DORA) Discussion
XI. BID Manager and BID Committee Reports
a. Events
b. MemberCo
c. Beautification
d. Marketing & Communications
XII. Other Business (Must address items not listed on the BID Board meeting agenda)
XIII. Identification of Agenda Items for the February 21, 2023 Meeting
XIV. Adjournment
Downtown Oshkosh BID Board Minutes
December 20, 2022
Present: Kris Larson, James Evans, Sandra Prunty, Carrie Olson, Jim Stapel, Jill Anderson,
Autumn Urban, Derek Mulloy
Excused: Megan Lang, Marlo Ambas, Chanda Anderson, Barb Nelson, Andy Ratchman,
Aaron Armstrong
Staff: Jessica Meidl – BID Manager, Jeff Nau – Associate Planner, Jim Collins –
Transportation Director, Colan Treml – Oshkosh Chamber of Commerce
Others: Amy Albright – Oshkosh Convention & Visitors Bureau, Mike Cooney –
Oshkosh Farmers Market
I. Call to Order
Vice-Chairperson Larson called the meeting to order at 8:01 a.m. A quorum was declared
present.
II. Approve Minutes of the November 15, 2022 Meeting
The minutes of the October 18, 2022 were approved unanimously as written.
(Staple, Urban)
III. Approve December, 2022 Monthly Financial Report
The December, 2022 financial report was approved unanimously as presented. (Stapel, Olson)
IV. Policing/Traffic/Parking/Enforcement Issues
No representative from the Oshkosh Police Department was present.
V. Dumpsters in Public Lots – who is the keeper/champion of each location?
Director Collins gave a brief synapsis of the past and current situation with the City-owned
dumpster enclosures. Questions raised & comments included:
o Who maintains/monitors enclosures?
o Should the BID hire a contractor to maintain/clean enclosures?
o Should City revisit paid on-street parking on N. Main Street to help fund?
o Needs to be agreement between City and users of enclosures.
VI. Storm Water Detention Area – 400 Block East Parking Lot Update
Mr. Nau reported that the City’s consultant is determining if the engineered media is still
functional and can be salvaged.
VII. Designated Outdoor Refreshment Area (DORA) Discussion
Mr. Larson and Manager Meidl reported the Common Council approved an expansion of the
permitted hours. Meidl said she will be sending out survey to businesses to determine impacts.
Larson added other communities will be creating DORAs, using Oshkosh as a model.
VIII. BID Manager and BID Committee Reports
BID Manager Meidl presented a summary of her activities over the past month as outlined in
the BID Manager’s report included in the BID packet.
IX. Other Business
No discussion.
X. Identification of Agenda Items for the January 15, 2023 Meeting
Dumpster Enclosures
400 Block East Landscaping
Overhead Lights and Tree Lighting
XI. Adjournment –
No other business to discuss. Adjourned 9:15 am. (Stapel/Prunty)
Respectfully Submitted,
Jeffrey Nau
Associate Planner
Planning Services Division
Description Expenditure
Leadership Oshkosh Convention and Visitor's Bureau Oshkosh Convention & Visitors Bureau - Phone Charges 51.58$
Oshkosh Convention & Visitors Bureau - December Salary & Benefits - 2930 6,717.79$
Reimbursements:
Website Maintenance/Office Supplies Mailchimp - Credit Card Reimbursement 35.70$
Verizon Reimbursement 51.46$
Dropbox - Credit Card Reimbursement 540.00$
Reimbursements:
Recruitment/Retention/Video Grants Recruitment/Retention Grant Program
Reimbursements:
Video Grant Program
Events Waterfest
Music in the Square
Beer/Wine Walk
Reimbursements:Moss & Grant - 165 (185.00)$
Farmers Market
Reimbursements:
Holiday Parade Image 360 - Plastic Signs 160.00$
Jim Koepnick Photography LLC - Holiday Parade/Reindeer Visit 750.00$
Water City Soccer - Children's Award 250.00$
Zaronis - Credit Card Reimbursement 208.69$
Target - Credit Card Reimbursement 135.42$
Kitz & Pfiel - Credit Card Reimbursement 35.44$
Dollar Tree - Credit Card Reimbursement 18.38$
Erin Boehme - Music for Holiday Tree Lighting 425.00$
Image 360 - Plaques & Engraving 75.80$
Reimbursements:Soper Trucking LLC - 018492 (500.00)$
Gallery Walk
Other Events
Advertising Park N' Print - Santa Letters 89.75$
Facebook - Credit Card Reimbursement 193.21$
Park N' Print - Greeting Cards & Envelopes 128.00$
Reimbursements:
Gift Card Program
Member CO Membership Donations
Add'l Activities/Marketg Materials OpinionStage - Credit Card Reimbursement 32.00$
Holiday
Chalk Walk
Beautification Contracted Services
Holiday
Reimbursements:
Planter and Bumpout Maintenance House of Flowers + Couture Events 1,685.70$
Mural Grant Program
Seagull Mitigation Project
Storage Unit
Reserves / Capital Improvements
Reimbursements:
Total 10,898.92$
2022 Business Improvement District
December 9, 2022 - January 9, 2023
2022 Assessment 140,610.00
2021 Carry over 80,773.24
2021 Encumberance 0.00
TOTAL AVAILABLE 221,383.24
Funds Allocated 221,383.24
Balance Available 0.00
2022 Encumbered
Allocation Expenditures Receipt Transferred Balance Balance
Leadership
Oshkosh Convention and Visitor's Bureau 70,000.00$ 65,704.27 0.00 0.00 0.00 4,295.73
Website Maintenance/Office Supplies 5,000.00$ 5,121.49 0.00 0.00 0.00 (121.49)
Recruitment/Retention Grant Program 10,000.00$ 8,857.31 0.00 0.00 0.00 1,142.69
Events
Waterfest 2,000.00$ 2,000.00 0.00 0.00 0.00 0.00
Music in the Square 2,000.00$ 2,000.00 0.00 0.00 0.00 0.00
Wine/Beer Walks 750.00$ 14,952.77 30,782.86 0.00 0.00 16,580.09
Holiday Parade 750.00$ 14,406.05 14,771.39 0.00 0.00 1,115.34
Farmers Market 5,000.00$ 5,000.00 0.00 0.00 0.00 0.00
Downtown Events 2,500.00$ 2,100.00 0.00 0.00 0.00 400.00
Advertising 15,000.00$ 12,771.99 855.00 0.00 0.00 3,083.01
Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00
Member CO
Membership Donations -$ 0.00 0.00 0.00 0.00 0.00
Additional Activities & Marketing Materials 850.00$ 473.93 0.00 0.00 0.00 376.07
Holiday 2,000.00$ 984.50 0.00 0.00 0.00 1,015.50
Chalk Walk 150.00$ 2,458.89 4,378.00 0.00 0.00 2,069.11
Beautification
Monthly Maintenance -$ 11.00 0.00 24,000.00 0.00 23,989.00
Holiday 8,500.00$ 8,214.17 0.00 0.00 0.00 285.83
Planter and Bumpout Maintenance 5,670.00$ 12,824.18 0.00 19,330.00 0.00 12,175.82
Seagull Mitigation Project 3,000.00$ 3,000.00 0.00 0.00 0.00 0.00
Mural Grant Program 5,000.00$ 22,910.23 7,005.00 15,000.00 0.00 4,094.77
Storage Unit 1,440.00$ 1,440.00 0.00 0.00 0.00 0.00
Reserves / Capital Improvements 80,773.24$ 0.00 21,726.44 (58,330.00)0.00 44,169.68
TOTAL OPERATING BUDGET 221,383.24$ 185,230.78$ 79,518.69$ -$ -$ 115,671.15
Postings through January 9, 2023
Downtown Oshkosh Business Improvement District - 2022 Operating Plan
BID Manager Report
January 2023
Priorities for the Month:
Post on social media 5+ times per week
Continue email template to be sent out to property/business owners
Change message on interchangeable sign
Continuous website updates
Attend monthly Chamber EDAC meetings and give monthly BID update
Meet with Rob Kleman from the Chamber and Tricia Rathermal from GOEDC once per
month for downtown opportunity update
Reconcile gift card account and BID invoices every Friday
Develop and send community newsletter (I send these as I feel they are needed)
Committee Reports:
MemberCO
o Attend monthly meeting and give BID update
o Chocolate Stroll – 2/11
o 2023 Events Plan
Beautification/Retention Grant/Mural Grant
o Beautification
o 2022 Banners
Over $30,000 fundraised for the project
o 2023 Mural Project Update
o Horticulturist Position with City of Oshkosh
o COTS Garbage Cleanup Partnership
o Restring/add lights in Opera House Square
o Beautification/Blade Sign Program
o Vibrant Spaces Grant Program – due January 31st, 2023
Alley between Carrot & Kale and House of Heroes/New Moon
o Beautification Grant
o No pending applications
o Recruitment Grant
o No pending applications
o Mural Grant
o No pending applications
Marketing & Communications
No updates
Events
Year in Review – February 2nd, 2023 at Becket’s
Holidays
o Seasonal Sip & Shop – November 19th
$5,268.93 made from event
o Small Business Saturday – November 26th
o Holiday Parade + Tree Lighting – December 1st
Made approx. $4000 on the parade
Select 2023 date
o December First Friday – December 2nd
Sponsored White Christmas at the Time and had over 100 in
attendance
o Reindeer in the Square – December 10th
Great attendance
Musician was awesome
TDS sponsored cocoa & cookies
Future of First Fridays
o Quarterly/seasonal Art Walks with Oshkosh Art Collective and Gallery
Walk(?)
Other Highlights/Projects
Vibrant Spaces Grant Pilot – Alley Activation
DORA – Designated Outdoor Refreshment Area
o Approved at 12/13 Council Meeting
Plaza Concept and Downtown Planning/Imagine Oshkosh Plan (CVB, City,
Chamber, GOEDC, Community Foundation)
o Had round-table discussions the first week of December with HLA
Commercial Rehab Loan/Grant Project
o Suggested and did extensive research on this and presented to City,
Chamber and GOEDC
E-Scooters (2023?)
CVB Destination Oshkosh rebranding committee
Update BID Recruitment/Retention Grants
o New recruitment grant in 2023
o Will get committee together mid-January
o Would like to collaborate with GOEDC and the Chamber
“Meet Me Downtown” Marketing Campaign
o Starting with bus ads
New newsletter templates
o BID Newsletter complete
o Community newsletter in progress
New business guide/packet
Need new kiosk in Opera House Square and downtown guides
2023 Event & Marketing Plan