HomeMy WebLinkAbout12. 22-517DECEMBER 13, 2022 22-517 RESOLUTION
(CARRIED________LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH
JACOBS ENGINEERING GROUP FOR 2023 WASTEWATER
UTILITY TECHNICAL SERVICES ($247,420.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City officials are hereby authorized to enter into and take those steps necessary to
implement an appropriate a professional services agreement with Jacobs Engineering
Group, Inc. for wastewater utility technical services for calendar year 2023 consistent with
the attached proposal in the amount of two hundred forty seven thousand four hundred
twenty dollars ($247,420.00).
Acct. No. 055119XX-64XX Multiple Accounts
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TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works /
Utilities General Manager
DATE: December 8, 2022
RE: Approve Professional Services Agreement with Jacobs Engineering
Group (Jacobs) for 2023 Wastewater Utility Technical Services ($247,420)
BACKGROUND
The Department of Public Works Wastewater Utility Division has a variety of regulatory
compliance programs and engineering planning activities that require technical assistance.
Jacobs has provided these services in the past and has submitted a scope of services to provide
these for 2023. The projects included in this agreement include:
Sanitary Sewer System Modeling Services – This task includes technical assistance for the
sewer system modeling and engineering studies under the direction of the Engineering
Division. Updates and recalibration of the sewer system model with annual flow
monitoring data collected in 2023 will also be done.
Supervisory Control and Data Acquisition (SCADA) System Support – The purpose of
this task is to support the Wastewater Treatment Plant (WWTP) SCADA system. Jacobs
will support changes needed due to equipment replacement, vendor software updates,
changes in operating conditions, or needs created by the facility’s maintenance activities.
Jacobs will also provide integration services to investigate and remedy SCADA and
telemetry system performance issues. These services are performed on an as-needed
basis.
Wastewater Treatment Plant Emergency Generators Alternatives Evaluation – As part of
the 2022 Wastewater Treatment Plant and Lift Stations Asset Management Plan Update, the
City identified the need to evaluate the WWTP emergency generators prior to investing
in additional power generation equipment. The WWTP has two (2) 880-kilowatt capacity
natural gas emergency generators. The generators’ cooling system is of non-standard
design and, despite modifications to improve performance, are not consistently reliable
when needed to start up engines. The generators output capacity has diminished and
currently can power only two (2) raw sewage pumps and loads fed from Unit Substation-
1 in the event of a primary power outage. Because power outages may occur during
extreme wet weather events, sufficient standby power to operate four (4) to five (5) raw
sewage pumps (100- to 115-million gallons per day capacity) is needed. Jacobs will assist
the City in evaluating existing generator output and make recommendations to improve
output.
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WWTP Workplace Space Planning – The City has identified some deficiencies in
workplace space and facility accommodations at the WWTP. While the City has
implemented physical WWTP facility changes over time to meet individual operational,
maintenance, laboratory, safety, and regulatory requirements, a formal workplace plan
has not been undertaken. Jacobs will assist the City in the development of a workspace
plan that will consider WWTP needs over the next ten (10) years.
Wisconsin Pollution Discharge Elimination System (WPDES) Permit Assistance – The
current WWTP WPDES permit expires December 31, 2023 and the WPDES Permit
Renewal Application must be submitted to the WDNR by June 30, 2023. Jacobs will assist
the city in completing this application and supporting technical documentation. In 2021,
the City selected the Multi-Discharger Variance followed by the installation of tertiary
treatment at the WWTP for its WPDES permit effluent phosphorus compliance strategy.
Along with the above application, The City will submit the Phosphorus Multi-Discharger
Variance Application for Municipal Facilities and supporting technical documentation by
June 20, 2023. Jacobs will assist the City by providing review of this submittal prior to the
City sending it to the WDNR.
Annual Air Permit Certification – Activities include annual compliance audit, review the
City’s record keeping plan for 2022, and preparation of the required annual report to be
submitted to the WDNR.
ANALYSIS
Jacobs has provided these services for the past several years and has the institutional knowledge
of these programs and staff with the experience and expertise necessary to complete this work in
an effective and efficient manner.
FISCAL IMPACT
This work will be funded with Wastewater Utility Operating funds approved in the 2022
Wastewater Utility Budget (Account #055119XX-64XX/Multiple Accounts).
RECOMMENDATIONS
Chapter 12 of the Municipal Code of the City of Oshkosh (Code) provides that professional services
of a specialized nature, including engineering services, may be procured without the use of
formal, sealed quotes. I have reviewed the agreement and in accordance with Section 12-16 of
the Code, I am hereby recommending the Common Council approve this agreement.
Approved,
Mark A. Rohloff
City Manager
SMG/tlt