HomeMy WebLinkAbout31A. 22-479NOVEMBER 9, 2022 22-479 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE COOPERATIVE PURCHASE OF FIBER
INSTALLATION SERVICES FROM CABLECOM LLC FOR
CONNECTING SAWYER CREEK BUILDINGS, POLLOCK
COMMUNITY WATER PARK & LEACH AMPHITHEATER
($204,400.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the 2023 Capital Improvement Program (CIP) includes an allocation
of $204,400.00 of ARPA funds for connecting Sawyer Creek Buildings, Pollock
Community Water Park & Leach Amphitheater; and
WHEREAS, by participating through the State of Wisconsin Sourcewell
Cooperative Purchase program, staff was able to obtain a more competitive price for
fiber; and
WHEREAS, section 12-15 of the City of Oshkosh Municipal Code provides that
purchases may be done without the use of formal sealed quotations or bids pursuant to
a contract with any other local, state or federal governmental unit or agency; and
WHEREAS, CableCom, LLC holds the Sourcewell cooperative contract (395002-
M21-0510347-000-01) for this fiber.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-15 of the Oshkosh Municipal Code to purchase the above mentioned fiber:
CableCom, LLC
6070 N. Flint Road
Glendale, WI 53209 Total: $204,400.00
NOVEMBER 9, 2022 22-479 RESOLUTION
CONT’D
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 02240110 7202 15134 ARPA Special Revenue Information
Technology
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: October 25, 2022
RE: Approve Cooperative Purchase of Fiber Installation Services from CableCom
LLC for connecting Sawyer Creek Buildings, Pollock Community Water Park &
Leach Amphitheater ($204,400.00)
BACKGROUND
The City began a cooperative build out of its fiber optic network in 1998, in conjunction with the
Oshkosh Area School District (OASD), Fox Valley Technical College (FVTC), the University of
Wisconsin Oshkosh (UWO) and Winnebago County. In 2002 phase 3 of this private network
build was completed, which connected all staffed facilities owned by the city of Oshkosh, with
the exception of Fire Station #19, located at 1000 W. Snell Road. Since that time, the city has
acquired additional facilities. These facilities also lack connectivity to the city’s infrastructure.
These facilities include the Sawyer Street building, Pollock Community Water Park and Leach
Amphitheater. Additionally, the Electrical Division is seeking the opportunity for fiber
expansion, especially in the northwest region of the city, for both public facilities and traffic
signals. This memo summarizes a cooperative purchasing opportunity to complete the fiber
installations to the remaining unconnected city facilities.
ANALYSIS
Staff determined a current State of Wisconsin Department of Transportation contract could be
utilized to connect these facilities to the city’s existing fiber optic network, resulting in a
significant savings from the original cost estimate. Purchasing has confirmed that CableCom,
LLC holds this State of Wisconsin cooperative contract (395002-M21-0510347-000-01).
Purchasing confirms this purchase is pursuant to the cooperative purchase exception of our
purchasing ordinance.
FISCAL IMPACT
Under the State of Wisconsin cooperative contract noted above the total fiscal impact for
CableCom’s cost for the fiber connection work is $204,400.00. This project is listed in the
“Resolution to Appropriate ARPA Funds for Specific 2023 Infrastructure Projects. If this
resolution is approved, this project would be charged to A/N#: 02240110 7202 15134 (ARPA
Special Revenue Information Technology).
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager,
cooperative purchases pursuant to a contract with any other local, state or federal governmental
unit or agency may be made without following a competitive bidding or quotation process. In
accordance with Section 12-15 of the Municipal Code and with approval by the City Manager,
Purchasing recommends the Common Council approve this purchase to CableCom, LLC, 6070
N. Flint Road, Glendale, WI 53209 for $204,400.00. For any questions on this project please
contact Director of Administrative Services/Assistant City Manager John Fitzpatrick or IT
Manager Tony Neumann.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager