HomeMy WebLinkAbout11A. 22-459NOVEMBER 9, 2022 22-459 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AMEND 2022 CAPITAL IMPROVEMENT PLAN AND APPROVE
PURCHASE FOR ACQUISITION IN 2025 FROM FIRE
APPARATUS & EQUIPMENT INC. OF A FIRE APPARATUS FOR
FIRE DEPARTMENT ($1,100,000.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the 2025 Capital Improvement Program (CIP) includes a placeholder
of $1,100,000.00 for a fire apparatus for the Fire Department; and
WHEREAS, staff is recommending that the 2022 Capital Improvement Plan be
amended to move this project from 2025 to 2022; and
WHEREAS, the Oshkosh Fire Department has previously studied and
recommended Pierce equipment available through Fire Apparatus & Equipment Inc. for
fire apparatus and due to concerns for compatibility and standardization with other
Department equipment recommends purchasing additional Pierce equipment; and
WHEREAS, Section 12-11 of the Municipal Code provides that subject to approval
of the City Manager, purchases may be made without following a formal competitive
bidding process when standardization or compatibility is an overriding consideration.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of
Oshkosh that the 2022 Capital Improvements Budget, on file in the City Clerk’s Office, is
hereby amended to increase the 2022 CIP budget by $1,100,000.00 for purposes of making
this purchase.
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed pursuant to Section 12-11 of the Oshkosh Municipal Code to purchase the
fire apparatus from:
NOVEMBER 9, 2022 22-459 RESOLUTION
CONT’D
Fire Apparatus & Equipment, Inc.
5793 Grande Market Drive, Suite C,
Appleton, WI 54913
Total: $1,100,000.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same.
Money for this purpose is hereby appropriated from:
Acct. No. 3230230 7210 66001 Equipment Fund- Fire Apparatus- Engines,
Pumpers, Aerials
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: November 1, 2022
RE: Amend 2022 Capital Improvement Plan and Approve Purchase for Acquisition
in 2025 from Fire Apparatus & Equipment Inc. of a Fire Apparatus for Fire
Department ($1,100,000.00)
BACKGROUND
In 2019 the Common Council waived the bid requirements for the purchase of two fire engines
and allowed the Fire Department personnel to review, test and recommend the purchase of
equipment best meeting the operational and safety needs of the Department. At that time Fire
Department staff established a committee to develop specifications for replacement fire
engines. After developing criteria and reviewing several different fire engines, the committee
determined that a Pierce Manufacturing Inc. engine with a Velocity chassis and the Pierce
Ultimate Configuration (PUC) would best meet the needs of these units. By utilizing Pierce
apparatus for all front-line service needs this standardization has proved critical for safe and
efficient operation under emergency situations as well as efficiency in the maintenance of the
units. As a result of this review and these standardization recommendations, in 2019 the
Common Council approved the purchase of the Pierce engines and apparatus to replace two of
the five fire engines.
As you may recall, this past year Fire Department staff identified the need to replace their 2013
fire apparatus in the 2025 CIP with $1,100,000 assigned for this replacement. The 2013 fire
apparatus has experienced several major maintenance issues in the past year that has taken it
out of service for days at a time. Fire Department staff recommend continuing with the Pierce
apparatus as a replacement for this unit.
ANALYSIS
The current Pierce apparatus have proven to be very reliable and any service or warranty issues
are dealt with promptly and efficiently at Fire Apparatus and Equipment Inc. – Pierce’s
exclusive franchise dealer in Appleton, WI. It is once again the consensus of the committee and
Fire Chief Mike Stanley that the Pierce apparatus noted above be recommended for the 2013
unit replacement. Additionally, to meet the Fire Department’s goal to continue to ensure
operational and maintenance compatibility and standards for their fire apparatus fleet moving
forward, Purchasing concludes another Pierce apparatus purchase would qualify as a
standardization/sole source exception to our purchasing ordinance. Order discussions with
Pierce confirmed that the delivery time from the order being placed is currently thirty months.
Thus to receive a fire apparatus in 2025 an order would need to be placed early in 2023.
Additionally, all orders after November, 2022 will be subject to a 7% rate increase which would
amount to approximately $77,000.00.
FISCAL IMPACT
The 2025 CIP has a placeholder of $1,100,000 for the replacement of the 2013 unit. To avoid an
estimated 7% cost increase for any orders placed after November, 2022 and to address the longer
manufacturing lead time so the apparatus is completed by 2025, staff is recommending that the
2022 Capital Improvement Plan be amended to move this project from 2025 to 2022 and decrease
the projected 2025 CIP budget by $1,100,000.00. Financing for this unit will be obtained from the
issuance of 2025 General Obligation debt proceeds. Payment is not due until delivery of the fire
engine, which will not occur until 2025. Funding for this purchase would be charged to 2022
CIP A/N#: 3230230 7210 66001 (Equipment Fund- Fire Apparatus- Engines, Pumpers, and
Aerials). Once approved, Purchasing will issue a purchase order for this new unit.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager,
purchases may be made without following a formal competitive bidding process when the
purchase is from only one source of supply or when standardization or compatibility is the
overriding consideration. In accordance with Section 12-11 of the Municipal Code and with
approval by the City Manager, Purchasing recommends the Common Council amend the 2022
Capital Improvement Plan and approve this purchase from Fire Apparatus & Equipment, Inc.,
5793 Grande Market Drive, Suite C, Appleton, WI 54913, in the amount of $1,100,000.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager