HomeMy WebLinkAbout19. 22-497NOVEMBER 22, 2022 22-497 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE COOPERATIVE PURCHASE OF 2023 COMPUTERS
FROM VANGUARD COMPUTERS INC. FOR INFORMATION
TECHNOLOGY DIVISION ($79,703.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, Common Council allocated funds in the 2023 operating budget to
purchase computers for various divisions through the IT Division’s annual lifecycle
rotation program; and
WHEREAS, by participating through the State of Wisconsin Sourcewell
Cooperative Purchase program, staff was able to obtain a more competitive price for
computers; and
WHEREAS, section 12-15 of the City of Oshkosh Municipal Code provides that
purchases may be done without the use of formal sealed quotations or bids pursuant to
a contract with any other local, state or federal governmental unit or agency; and
WHEREAS, Vanguard Computers Inc. holds the Sourcewell cooperative contract
(#505ENT-M17-WICOMPUTER-05) for our 2023 computer order.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-15 of the Oshkosh Municipal Code to purchase the above mentioned computer
order:
VanGuard Computers Inc.,
13100 W. Lisbon Road, Suite 100
Brookfield, WI 53005
Total: $79,703.00
NOVEMBER 22, 2022 22-497 RESOLUTION
CONT’D
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 02310760-6550 Seniors Center
02350230-6550 Fire (HazMat)
02411070-6550 Museum
05511940-6550 Waste Water
05612050-6550 Stormwater
05710750-6550 Inspections
02550610-6550-11423 Parks
05411864-6550 Water Filtration
05411866-6550 Water Distribution
01000110-6550 General Fund
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: November 11, 2022
RE: Approve Cooperative Purchase of 2023 Computers from Vanguard Computers
Inc. for Information Technology Division ($79,703.00)
BACKGROUND
This memo summarizes the 2023 computer order of our IT Division’s annual lifecycle rotation
program. The various divisions’ 2023 operating budget have funds allocated for this program.
ANALYSIS
The IT and Purchasing Division concluded the State of Wisconsin Contract with Vanguard
Computers Inc. (#505ENT-M17-WICOMPUTER-05) offered the lowest price for our 2023
computer order of 50 HP 600 G9 ProDesk desktops, 17 HP EliteBook 850 G8, 2 HP Z4
workstations, 3 HP Elite Mini 600 G9 and 11 HP 22” LCD G4.
FISCAL IMPACT
This 2023 computer order will have a total fiscal impact of $79,703.00. Funding for these
computers would be charged to various division operating budgets under expense object 6550.
Fund A/N#
Seniors Center 02310760
Fire (HazMat) 02350230
Museum 02411070
Waste Water 05511940
Stormwater 05612050
Inspections 05710750
Parks 02550610-11423
Water Filtration 05411864
Water Distribution 05411866
General Fund 01000110
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager,
cooperative purchases pursuant to a contract with any other local, state or federal governmental
unit or agency may be made without following a competitive bidding or quotation process. In
accordance with Section 12-15 of the Municipal Code and with approval by the City Manager,
Purchasing recommends the Common Council approve this purchase pursuant to the State of
Wisconsin Cooperative Purchase for computers to VanGuard Computers Inc., 13100 W. Lisbon
Road, Suite 100, Brookfield, WI 53005 for $79,703.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark Rohloff, City Manager