Loading...
HomeMy WebLinkAboutJune Storm Water Utility Board Minutes 6-23-2022 June Storm Water Utility Board Minutes 6-23-2022 Page 1 of 4 STORM WATER UTILITY APPEALS BOARD Minutes June 23, 2022 7:30 am Present: John Kiefer, Kyle Clark, Kristopher Ulrich Absent: None Also Present: Justin Gierach, Engineering Division Manager / City Engineer; Alyssa Deckert, Civil Engineering Supervisor; Chuck Boehm, Brown and Caldwell I. Call to Order. A. Mr. Kiefer called the meeting to order at 7:33 am. II. Approval of May 26, 2022 Meeting Minutes. A. Motion to approve May 26, 2022 minutes (Mr. Ulrich / Mr. Clark). Approved 3-0. III. Recommend Approval of (10 year) 2023 to 2032 CIP. A. Mr. Gierach indicated that the full CIP is not yet updated and noted that he would focus on next 2 years of projects, focusing on projects that include storm water related work and can go over details as needed. B. The Bradley Street project will be paving from W. 28th Avenue through W. Waukau Avenue and doing ditching and minor improvements as needed to improve drainage. The design is essentially done. C. The City is working on the design and construction for the Sawyer Creek Watershed Detention Basin Project (City Project 21-15), which is a large project for next year. Mr. Clark asked if the project would be classified as a dam or not. Mr. Gierach said that the design team is not sure yet. Strand is doing the design, and it will depend on how the DNR views the design against dam requirements. There is a meeting next week with the City Manager to discuss how to permit project. D. The mini-storm project backlog is caught up and the City is addressing new projects as needed. E. The annual concrete pavement repairs budget has storm water improvements as needed. F. The Up-Front engineering services project has storm sewer televising and geotechnical efforts as needed for 2024 projects. G. S. Washburn Street has some storm water work but is otherwise a pulverization project with 5-foot shoulders from S. 20th Street through Dickinson Avenue. Mr. Kiefer asked if the project included intersection work. Mr. Gierach said that the project included work through the Dickinson intersection but does not go through the 20th Street intersection. Mr. Clark stated that he has seen that the pavement is deteriorating. Mr. Gierach said that the PASER pavement rating was a 3. H. S. Washburn Street from W. Waukau Avenue south to STH 26 is an asphalt road. This is just an overlay project with minimal storm water work. The project will maintain the ditch drainage system. This is one of the projects that the City requested BIL funding for. I. Osborn Ave from Knapp Street through Mason Street is a pulverize and overlay project. BIL funding was also requested for this project. J. Arthur Avenue, Bauman Street, Coolidge Avenue and Tyler Avenue are all full reconstructs in the area of Sawyer Street to the river. K. McKinley Street pavement is rated a 1 and will be done next year. Project spans from W. Lincoln Avenue to Scott Avenue. The City will have to work with UW-Oshkosh to coordinate construction timing. L. Mockingbird Way is a traffic calming project to slow traffic down particularly on the turn/transition from Ruschfield Drive to Mockingbird Way. By creating bump outs and taking pavement in, the intent is to try and limit speed at that intersection. M. The asphalt project will be going away for this year (2023). June Storm Water Utility Board Minutes 6-23-2022 Page 2 of 4 N. Wisconsin Street from W. New York Avenue to W. Bent Street is a full reconstruct. Mr. Ulrich asked if bike lanes were included. Mr. Gierach stated that the masterplan does include some bike/pedestrian recommendations but that he would need to check the plan to see what routes were recommended. The 2019 update recommended a facility in the area but did not get into specifics on exactly where that facility was to go, instead those details were left to the future design teams to implement routes based on engineering best practices and opportunities. O. In 2024, the Johnson Avenue watershed has some storm water improvements to construct Alternative #6 from AECOM’s watershed study. P. The Gallups-Merritts–Johnson watersheds is a project where Brown and Caldwell is evaluating options to modify the current floodplain to create flood storage during rain events on city owned land near the airport. Q. The mini-storm and concrete pavement projects will not have project funding in 2024. R. Cherry Street reconstruction from W. Irving Avenue to New York Avenue will upsize existing storm sewers. S. For the Grand Street reconstruction, the City is making headway with the railroad and hoping to get plans out and construct the Parkway Avenue basin late this fall to early next year to upsize storms sewers. T. Iowa Street, Michigan Street, 5th Avenue and 7th Avenue are all tied together in a similar area and is associated with the Stringham Creek Watershed box culvert project. This area was expanded based on condition, lead services, and need to update other projects that were identified in the vicinity of the Stringham Creek Watershed box culvert project on Ohio Street to help with flooding in the area. U. Waugoo Avenue is a full reconstruct with storm sewers to be upsized as needed. This project was also submitted for BIL funding. If not selected it will get moved further out, otherwise it is still scheduled for 2024 design from Bowen Street to North Main Street. V. Mr. Gierach asked if he should review future years. Mr. Ulrich said he did not think that was needed since projects can move around on the schedule. Mr. Clark asked if there were any major pond or other storm water projects planned in other upcoming years. Mr. Gierach noted that the Hoffmaster project is identified for a pond in the Fernau Avenue area to assist with flooding and water quality. This is part of TID district in the north industrial park. Mr. Clark stated that this type of project was a good example of a public-private partnership, and this project has been discussed since before he was on the board due to Hoffmaster delays. W. Mr. Kiefer asked what the process from here was. Mr. Gierach said that this is in the City Manager’s hands now with budget workshops starting next week and scheduled for plan commission and council in August for approval of the plan. Full budget approval would be in November. X. Mr. Kiefer said he would be interested to hear when bonding and rates adjust due to old debt falling off. Mr. Gierach indicated that there would be more discussion on this topic when Ehlers comes later in the year and presents to this Board. Mr. Clark said he was hoping for a plateau in rates in the future. Due to needs in City, it is likely that rates would not go down due to project/need and future maintenance costs associated with life cycle costs. Mr. Kiefer stated that going forward, a big difference is that we don’t appear to have a major pond scheduled almost every year like we did in the past. Mr. Gierach agreed, saying that those types of projects are starting to stretch out now. Mr. Clark stated that the utility rates were going up by larger percentages a few years ago, and looked to future incremental rates that were lower but still needed to build the identified projects. Mr. Gierach said that there was about a decade of large projects that were scheduled to address storm water needs. Now the City is moving more from addressing flooding concerns to now more addressing storm water quality. Mr. Clark also suggested that there seemed to be better internal coordination between departments for street and storm water and other utilities for projects now than there was in years past, which was a positive for the City as a whole. Y. Mr. Clark recommended approval of the CIP, with Mr. Ulrich seconding. Approved 3-0 June Storm Water Utility Board Minutes 6-23-2022 Page 3 of 4 IV. Approve New Meeting Date and Time, starting with the September 2022 Meeting. A. Mr. Kiefer stated that at our last meeting, he suggested future meetings at 5:00 on Wednesdays. Mr. Gierach said he understands the need to relocate the meeting date and time. He said that Wednesday afternoons overall work for staff and BC, suggesting that a bit earlier in the day would work better. B. Mr. Ulrich said that mornings are more of a concern for him, but a 4:00 or 4:30 start would work. He would prefer the 1st Wednesday of the month if possible. Mr. Clark said that the 4th Wednesday looks to work. Mr. Kiefer said he prefers not to meet earlier than 4:30. C. Mr. Clark moved to amend Item #IV to approve new meeting date and time to the 4th Wednesday of the month at 4:30 pm starting with the September 2022 meeting. Seconded by Mr. Ulrich. Approved 3-0. D. Mr. Clark then moved to approve amended action Item #IV. Mr. Ulrich seconded the motion. Approved 3-0. V. Program and Project Updates (J. Gierach). A. 22-01 Bowen Sanitary Sewer/Storm Sewer 1. Project remains delayed by supply chain issues, and they are still working on how details for the schedule. B. 22-02 E. 9th Avenue 1. July 5th the ROW dedication is scheduled. 2. Plans and specs essentially completed, and the project will move forward after the ROW dedication. C. 22-04 Algoma Boulevard & Vine Street Reconstruction 1. Project is moving along and hope to be out of UW-Oshkosh area in 2-3 weeks or so. 2. Utilities work will be focused to north. 3. Vine Street is fully paved and essentially done. D. 22-05 East Lincoln & Rosalia Street Reconstruction 1. East Lincoln essentially complete. 2. On Rosalia street the utility contractor is scheduled to be done about July 11 and grading/paving will occur shortly after. E. 22-07 Oregon Sanitary Sewer 1. Project remains delayed and there will be more information next month. F. 22-20 Mini Storm 1. Construction will be starting soon. 2. Mr. Clark asked if have we had same contractor for this project? 3. Mr. Gierach said no, the City has had different contractors over the years. Mr. Clark than asked if the City was still getting competitive bids then. Mr. Gierach said yes it was. 4. Mr. Kiefer asked if there would be accommodations on projects for the 4th of July weekend. Mr. Gierach stated, yes, project areas will be made as safe as they can. VI. Review Discussion of Future Meeting Agenda Items. A. Tour of Storm Water facilities (tentative for a meeting after board positions are filled). 1. Mr. Kiefer asked if there was any word on potential new members? Mr. Gierach said that it is in hands of Mayor and he does not have an update. Mr. Ulrich suggested the potential to recommend a member of the Fox Wolf Watershed Alliance who lives in the area and has related storm water experience. Mr. Clark said he has about 10-years in on the Board. Mr. Kiefer said he has about 18 years or so. 2. Mr. Gierach said he was thinking about tying the tour in with the Rural 2 construction basin project work next year. B. Storm Water Rates/Finance Discussion by Ehlers June Storm Water Utility Board Minutes 6-23-2022 Page 4 of 4 VII. Adjournment. Mr. Kiefer asked if there were any other items that needed to be discussed. Hearing none, a motion to adjourn was made and seconded: (Mr. Clark / Mr. Ulrich) Approved 3-0. Adjournment at 8:23 am. Respectfully Submitted Alyssa Deckert, P.E. Civil Engineering Supervisor