HomeMy WebLinkAbout08. 22-417OCTOBER 11, 2022 22-417 RESOLUTION
(CARRIED 7-0 LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID TO BEEZ ELECTRIC, INC. FOR INSTALLATION OF
EMERGENCY GENERATOR FOR THE OSHKOSH PUBLIC LIBRARY
($164,900.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Installation of
Emergency Generator for the Oshkosh Public Library; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following
are the most advantageous bids:
BEEZ ELECTRIC, INC.
PO Box 2332
Oshkosh, WI 54903
Total: $164,900.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 02241060 7214 15131 Buildings- Library Generator
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: October 5, 2022
RE: Award Bid to Beez Electric, Inc. for Installation of Emergency Generator for the
Oshkosh Public Library ($164,900.00)
BACKGROUND
The current emergency generator at the Oshkosh Public Library is 29 years old and has
reached the end of its service life. The generator provides backup power to the Library during
power outages. At their November 23, 2021 meeting the Common Council approved the
allocation of $160,000.00 in ARPA funding for the replacement of this generator. This
allocation was based on budget estimates at that time which included costs for the generator,
electrical designer fees and the electrical contractor to decommission the current unit and
install the new unit. To date this project has incurred a total of $71,903.05 in costs for the
cooperative purchase of the new generator (JFTCO Inc.- $54,653.05) and electrical designer fees
(Hanson Design Group- $17,250.00). This memo addresses the remaining work of this project
which is to award a bid for an electrical contractor to install the generator. If approved, some
of the installation work could commence this fall with final completion after the new generator
is delivered in late spring, 2023.
ANALYSIS
Working in conjunction with Hanson Design Group, Facilities Maintenance and the Library
staff, Purchasing prepared bid specifications for the final installation of this generator. This
bid includes removing the existing generator, installing the new generator, making all final
electrical connections and decommissioning the former unit. Bids were due October 4, 2022.
The bid tab is attached. After reviewing the bids it was concluded that the low bid met the
minimum bid specifications. Unfortunately, the installation bids were much higher than
originally estimated primarily attributed to continuing supply chain pressures, increased labor
costs and various unanticipated challenges once all the final bid specifications and installation
requirements were identified. However, after consult with the electrical designer, and in
consideration of ever increasing building and material costs, it was staff consensus that it was
still in the City’s best interest to move forward with the recommendation to award this project
to the low bid to complete this project at this time.
FISCAL IMPACT
The fiscal impact of this bid for the installation of this generator is $164,900.00. Combining the
costs of the generator unit and designer fees ($71,903.05) with this final installation bid
($164,900.00), the total fiscal impact for this project is anticipated to be $236,803.05. In
November of 2021, the City Council approved $160,000 of ARPA funds for this project. An
additional $76,800 of ARPA funds is needed to complete this project. Finance has confirmed
there sufficient unallocated ARPA funds available for this overage. After the allocation of
$76,800, and assuming Council approves the proposed projects for 2023 and 2024, $904,500 will
remain in unallocated ARPA funds for City infrastructure. This award will be charged to
A/N#: 02241060 7214 15131 (Buildings- Library Generator).
RECOMMENDATION
Staff recommends the bid for this project be awarded to Beez Electric for $164,900.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
VENDOR INFORMATION BID PREQUAL ADDENDUMS BID BOND
1 of 1
Beez Electric Inc.
PO Box 2332 $164,900.00 YES YES YES
Oshkosh WI 54903
Northern Electric Inc
314 N Danz Ave $218,510.00 YES YES YES
Green Bay WI 54302
CITY OF OSHKOSH
OSHKOSH PUBLIC LIBRARY GENERATOR REPLACEMENT
BIDS OPENED OCTOBER 4, 2022
BID TAB