HomeMy WebLinkAbout10. 22-390SEPTEMBER 27, 2022 22-390 RESOLUTION
(CARRIED___6-0___LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE 2023-2025 CONTRACT RENEWAL TO
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.
(ESRI) FOR GIS SMALL ENTERPRISE AGREEMENT FOR IT
DIVISION ($180,750.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City utilizes proprietary ESRI GIS software to maintain inventory,
historical data and spatial placement of city utility infrastructure, parcel date, and
extensive property related information; and
WHEREAS, it is necessary to provide for annual updating and maintenance of the
GIS software system which is available only through ESRI.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are authorized and directed pursuant to Section
12-11 of the Municipal Code to enter into a 2023-2025 ESRI small enterprise agreement
with Environmental Systems Research Institute, Inc. for $180,750.00 ($60,250.00 per year)
and said City officials are authorized and directed to take those steps necessary to
implement the terms and conditions of the final agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 0100-0110-6415 Maintenance Computer Software
0211-0480-6415 Maintenance Computer Software
0212-0470-6415 Maintenance Computer Software
0511-1728-6415 Maintenance Computer Software
0551-1940-6415 Maintenance Computer Software
0551-1950-6415 Maintenance Computer Software
0561-2030-6415 Maintenance Computer Software
0561-2050-6415 Maintenance Computer Software
SEPTEMBER 27, 2022 22-390 RESOLUTION
CONT’D
0571-0720-6415 Maintenance Computer Software
0571-0750-6415 Maintenance Computer Software
0235-0230-6415-20552 Maintenance Computer Software
0541-1864-6415-08643 Maintenance Computer Software
0541-1866-6415-08665 Maintenance Computer Software
0541-1867-6415-08671 Maintenance Computer Software
0541-1892-6415-08921 Maintenance Computer Software
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: September 13, 2022
RE: Approve 2023-2025 Contract Renewal to Environmental Systems Research
Institute, Inc. (ESRI) for GIS Small Enterprise Agreement for IT Division
($180,750.00)
BACKGROUND
The City of Oshkosh utilizes ESRI GIS software to maintain inventory, historical data and spatial
placement of city utility infrastructure, parcel data and extensive property related information.
This agreement is proprietary to the GIS software system utilized by the city of Oshkosh.
ANALYSIS
The ESRI 3 year agreement is $180,750.00, billed annually at $60,250 per year. The City Manager
has approved this service agreement renewal.
FISCAL IMPACT
The annual total fiscal impact of this agreement is $60,250.00. Funds for the 2023 ESRI agreement
($60,250.00) are allocated across the software maintenance accounts (object 6415) of each of the
divisions that utilize GIS (detailed below). This action commits budget years 2024 and 2025 to
the ESRI payment of $60,250 each year.
Fund Account Amount
General Fund 01000110 38,859.47$
Recycling 02110480 356.51$
Sanitation 02120470 356.51$
Transit 05111728 2,139.05$
Wastewater 05511940 356.51$
Swewr Utility 05511950 834.23$
Storm Water Utility 05612030 1,896.62$
Storm Water Utility Ops 05612050 1,782.54$
Weights & Measures 05710720 713.02$
Inspections 05710750 3,921.60$
HazMat 02350230-xxxx-20552 1,069.53$
Water Filtration 05411864-xxxx-08643 713.02$
Water Distribution Office 05411866-xxxx-08665 1,782.54$
Water Distribution Field 05411867-xxxx-08671 4,634.62$
Water Utility 05411892-xxxx-08921 834.23$
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager,
purchases may be made without following a formal competitive bidding process when the
purchase is from only one source of supply or when standardization or compatibility is the
overriding consideration. In accordance with Section 12-11 of the Municipal Code and with
approval by the City Manager, Purchasing recommends the Common Council approve the 2023-
2025 ESRI small enterprise agreement for $180,750.00 with Environmental Systems Research
Institute, Inc., 380 New York St., Redlands, CA 92373-8100.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager