HomeMy WebLinkAbout22. Amendment with POLCO for Additional Survey and Benchmarking Services
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: August 3, 2022
RE: Amendment to Agreement with Polco for Additional Survey and Benchmarking Services
($24,736)
BACKGROUND
Since 2019, the City of Oshkosh has partnered with Polco for its citizen engagement activity. Since that time,
Polco has helped us with numerous projects to more effectively engage citizens, including our Annual Citizen
Survey.
ANALYSIS
As Polco’ s services have evolved, they have established relationships with the National Research Center (NRC),
National League of Cities (NLC), Alliance for Innovation (AFI), Engaging Local Government Leaders (ELGL),
and the International City / County Management Association (ICMA).
Polco’s support staff and client base have also expanded, as well as the survey instruments they now provide.
Examples include the National Community Survey and National Employee Survey. These additional Polco
partnerships offer the City of Oshkosh new opportunities for enhanced engagement and the ability to
benchmark with similar client communities. The benchmarking activity with comparable communities across
the nation will help us identify relevant key performance indicators (KPI’s) for our strategic planning processes.
FISCAL IMPACT
The current annual cost for the Polco service agreement is $5,500. Our cost for accessing the new service options
from Polco will result in a total annual fiscal impact of $24,736.Funds normally set aside for our Annual Citizen
Survey will be used for Polco services. There are sufficient funds for these additional services in the City’s
Operating Budget A/N# 100-0150-6415.
CONCLUSION
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized
nature, including these services, may be procured without the use of competitive bidding or quotation process.
Consistent with Section 12 of the Municipal Code, I wanted to inform Council that we have entered into an
amended agreement with Polco, 8001 Terrace Boulevard, Suite 203, Middleton, WI 53562, in the amount of
$24,736. If you have any questions on this purchase please contact myself or Assistant City Manager John
Fitzpatrick.
Respectfully Submitted,
Mark A. Rohloff, City Manager