HomeMy WebLinkAbout06. 22-280JULY 12, 2021 22-280 RESOLUTION
(CARRIED___6-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE BUDGET TRANSFER ($325,000.00); AWARD BID TO
TREEO’S TREE SERVICE INC. FOR ASH TREE REMOVAL FOR
FORESTRY DIVISION ($226,337.00) AND DIRECT TRANSFER TO
TAKING ROOT FUND AT OSHKOSH AREA COMMUNITY
FOUNDATION ($98,663.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for emerald
ash borer tree remediation assistance for zones 1 and 2 within the City of Oshkosh for the
Parks Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following
are the most advantageous bids:
TREEO’S TREE SERVICE INC.
936 Appleton Road
Menasha, WI 54952
Total Bid: $226,337.00
WHEREAS, these bids meet the minimum specifications and staff has reviewed
the bids and recommend acceptance.
WHEREAS, staff is also recommending funds be allocated to begin the tree
replacement process in affected areas by directing funds to the Taking Root Fund at the
Oshkosh Area Community Foundation as the City’s contribution toward a public/private
campaign to raise additional funds for tree replacement; and
WHEREAS, the Common Council has adopted the 2022 Capital Improvement
Program and Budget, which is on file in the Office of the City Clerk and available for
public inspection; and
WHEREAS, it is necessary to transfer funds for this project.
JULY 12, 2022 22-280 RESOLUTION
CONT’D
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of
Oshkosh that the 2022 Capital Improvements Budget, on file in the City Clerk’s Office, is
hereby amended as follows:
• To transfer $226,337.00 from Account No. 0100-0914-7470 Unclassified to
Account No. 0333-0620-6401-11452 Street Tree Memorial - Contractual
Services-Emerald Ash Borer
To transfer $98,663.00 from Account No. 0100-0914-7470 Unclassified to be
transferred to the Taking Root Fund at the Oshkosh Area Community
Foundation
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,
all according to plans, specifications, and bids on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0333-0620-6401-11452 Street Tree Memorial - Contractual
Services-Emerald Ash Borer
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: June 28, 2022
RE: Approve Budget Transfer ($325,000.00) and Award Bid to Treeo’s Tree Service
Inc. for Ash Tree Removal for Forestry Division ($226,337.00) and Direct Transfer
to Taking Root Fund at Oshkosh Area Community Foundation ($98,663.00)
BACKGROUND
The Emerald Ash Borer has caused the immediate need to remove and mitigate approximately
700 ash trees identified in four zones within the public rights of way of Oshkosh. While Forestry
Division staff have been actively removing trees, last fall the Common Council awarded a bid
to two contractors to help expedite the process and remove trees in zones 3 and 4 to alleviate
potential hazards to residents, property and utilities. Due to ongoing concerns about the
remaining ash trees in zones 1 and 2, staff solicited bids for a contractor to continue this project.
This bid includes removal of the trees and stumps by December 31, 2022. In conjunction with
this project, staff is also recommending funds be allocated to begin the tree replacement process
in affected areas by directing funds to the Taking Root Fund at the Oshkosh Area Community
Foundation as the City’s contribution toward a public/private campaign to raise additional
funds for tree replacement. A budget transfer will be necessary for this bid award and tree
replacement efforts.
ANALYSIS
Working in conjunction with Forestry Division staff, Purchasing reviewed and prepared
proposals seeking vendors for this bid. The bid was sent to known tree removal contractors and
posted on DemandStar. Bids were due on June 23, 2022. The bid tab is attached. It was the
consensus of staff that the low bid met all minimum bid specifications.
FISCAL IMPACT
The total fiscal impact for this bid is $226,337.00. This bid will be charged to A/N# 03330620 6401
11452 (Street Tree Memorial- Contractual Services- Emerald Ash Borer). Staff is recommending
a budget transfer from the General Fund Balance in the amount of $325,000.00. The funds will
be transferred from A/N#: 01000914 7470 (Unclassified). The remaining funds from this transfer
($98,663) will be used for tree replanting and would be directed to the Taking Root Fund at the
Oshkosh Area Community Foundation as the City’s contribution toward a public/private
campaign to raise additional funds for tree replacement.
RECOMMENDATION
Working with Forestry Division staff, Purchasing reviewed the bids and is recommending the
Common Council approve this budget transfer for $325,000.00 and award this bid to Treeo’s
Tree Service Inc. for $226,337.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
VENDOR INFORMATION TOTAL BASE BID ADDENDUM PREQUAL BID BOND
ZONES 1 - 2 1 of 1
ACKNOWLEDGEMENT
Gabe's Top It Or Drop It Tree Service LLC
1018 Robert's Road $240,187.50 YES YES YES
Wild Rose WI 54984
Treeo's Tree Service Inc.
936 Appleton Road $226,337.00 YES YES YES
Menasha WI 54952
ASH TREE REMOVAL - CITY OF OSHKOSH FORESTRY DIVISION
BIDS OPENED JUNE 23, 2022
CITY OF OSHKOSH
BID TAB