HomeMy WebLinkAbout10. 22-229JUNE 14, 2022 22-229 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID TO GARTMAN MECHANICAL SERVICES INC. FOR
CONVENTION CENTER AIR HANDLER REPLACEMENTS FOR
GENERAL SERVICES ($728,920.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Convention
Center Air Handler Replacements for General Services; and
WHEREAS, upon the opening and tabulation of bids, the following is the only bid:
GARTMAN MECHANICAL SERVICES INC.
520 W South Park Ave
Oshkosh, WI 54902
Total Bid: $728,920.00
WHEREAS, this bid meets the minimum specifications and staff has reviewed the
bid and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 05031040-7204 (Machinery and Equipment)
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: May 25, 2022
RE: Award Bid to Gartman Mechanical Services Inc. for Convention Center Air
Handler Replacements for General Services ($728,920.00)
BACKGROUND
The Facilities Maintenance Division works closely with our HVAC engineer from McMahon &
Associates to regularly monitor, update and prioritize the annual replacement schedule for our
building’s HVAC systems and equipment. McMahon’s next recommended priority is to replace
the eight air handler units within the Convention Center that are 35+ years old and are at the
end of their useful service life. These units move both hot and cold air from the HVAC systems
throughout the facility. When the Center was designed in 1985 the air handler units were
installed directly above the ceilings in the ballrooms. Unfortunately, over time these units have
continues to get louder and generate a significant amount of fan noise that radiates down
through the ceiling panels, negatively impacting occupants’ ability to listen/participate in
meetings or events. Attempts to minimize the noise have been ineffective and McMahon’s
sound analysis concluded that moving the units to the roof of the facility would significantly
reduce the fan noise levels within the rooms and greatly improve access to the units for service
and maintenance. McMahon proposes replacing the eight current units with four roof top units
and installing duct silencers in all supply, return and transfer ducts to further help reduce fan
noise levels. Additionally, this replacement will include more temperature zones that will allow
the system to better address heating/cooling losses which may allow the system to realize 10-
15% in energy savings. Because of the higher energy efficiency of these new units McMahon
estimates the City may realize a Focus on Energy rebate of $4,000-$6,000 upon project
completion.
ANALYSIS
Working with McMahon and Facilities Maintenance staff, Purchasing prepared bid
specifications for this project. The bid was advertised in the local newspaper. Bids were due
May 19, 2022. The bid tab is attached. It was the consensus of McMahon and City staff that the
sole bid from Gartman Mechanical Services Inc. bid meets all the minimum bid requirements
and is competitive.
FISCAL IMPACT
The fiscal impact of this bid is $729,920.00. This bid, added to McMahon’s engineering fee of
$25,700.00 brings the total fiscal impact of this project to $755,620.00. This project will be charged
to A/N#: 05031040 7204 (Machinery and Equipment).
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Gartman Mechanical Services
Inc. for $728,920.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager John M. Fitzpatrick, Assistant City Manager
VENDOR INFORMATION BID PREQUAL ADDENDUMS BID BOND
1 OF 2
2 OF 2
Gartman Mechanical Services Inc
520 W South Park Ave $728,920.00 YES YES YES
Oshkosh WI 54902
CITY OF OSHKOSH
OSHKOSH CONVENTION CENTER AHU REPLACEMENTS
BIDS OPENED MAY 19, 2022
BID TAB