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HomeMy WebLinkAbout3-14-22 Minutes ADVISORY PARK BOARD MARCH 14, 2022 Present: Lauren Bartelt, Amy Davis, Tony Dirth, Devon Hudak, Becky Metz, Lester Millette, Koby Schellenger (Alternate Board Member) Excused: Scott Greuel, Deborah Martin, Lori Palmeri, Joseph Stephenson (Alternate Board Member) Other: Michelle Bogden Muetzel Staff: Ray Maurer, Parks Director; Chad Dallman, Assistant Parks Director; Stacy James, Recording Secretary CALL TO ORDER & ROLL CALL Chair Davis called the meeting to order at 6:01 P.M. A quorum was determined to be present. APPROVAL OF MINUTES Motion by Dirth for approval of the February 14, 2022 minutes. Seconded by Millette. Motion carried 7-0. NEW BUSINESS 1) CONSIDER 3-YEAR EXTENSION OF MENOMINEE PARK SHORELAND RESTORATION PROJECT AND MAINTENANCE AGREEMENT Mr. Maurer introduced Michelle Bogden Muetzel who is representing the Friends of Menominee Park Shoreland. Staff has reviewed the work plan that was provided to the Board and recommend approval of the requested 3-year extension for the project. Ms. Bogden Muetzel reviewed the history of the Shoreland Restoration Project which started as a result of the 2010 Oshkosh Miller’s Bay Aquatic Management Plan. The first planting took place in 2011 and 2012 was the first full year that the group worked at this site, making 2022 the 10th anniversary. She reviewed various work and improvements on the site as well as community support and volunteers for the site. Michelle briefly reviewed other sites that the group works on including another site in Menominee Park closer to the boat launches, a space along the river by UW-O and a location for Oshkosh Housing Authority. Recent additions to the sites include bird boxes, a project which will continue to expand. Future plans for the group include continued maintenance of the site as well as promoting the program to expand community awareness, involvement and volunteering. Motion by Dirth to recommend approval of extending the 3-year maintenance agreement with Friends of Menominee Park Shoreland. Seconded by Hudak. Motion carried 7-0. ADVISORY PARK BOARD MINUTES PAGE TWO MARCH 14, 2022 2) DISCUSS AND RECOMMEND APPROVAL OF THE CONCESSION STAND AGREEMENT FOR WILLLIAM G. SPANBAUER FIELD BETWEEN THE CITY OF OSHKOSH AND FRATERNAL ORDER OF EAGLES, AERIE NO. 267 Mr. Maurer referred to the agreement that was part of the Board’s packet. The Eagles Club has been operating the concessions stand at this site as a fundraiser for many years. If the Board approves the agreement, it will move on to Council for approval. The agreement is again for a period of one year. In the past, payment to the city was $1,000 or 10% of gross revenues whichever was greater. With lower use of the ball field since COVID but hopefully with an expected increase this year, both parties agreed that a flat 15% of gross revenues would be a fair approach for this year. Staff recommends approval of the agreement. Motion by Hudak to recommend approval of the William G. Spanbauer Concession lease agreement between City of Oshkosh and Fraternal Order of Eagles. Seconded by Metz. Motion carried 7-0. PARK DIRECTOR’S REPORT Mr. Maurer advised the Board that the bid opening took place for the Parks Administration / Operations Building last Thursday. As anticipated, the project did come in over budget and the City will work with the contractor and consultant on value engineering to try to identify potential savings to reduce the overall cost. The City Manager and Finance Director will be reviewing funding when they return from being out of the office as well. Mr. Maurer reminded the Board of the groundbreaking ceremony at the Lakeshore Park 4-Seaosn Building site on Monday, March 28, 2022 at 4pm. Lastly, Mr. Maurer wanted to announce to the Board that Chad Dallman recently received the WPRA Professional Award of Merit. This is the highest honor that can be bestowed upon someone in the Parks and Recreation field and is peer voted. Chad also currently serves on the Public Policy Committee with WPRA. Mr. Dallman thanked everyone for their support and states that it has been very humbling to receive this award. He always feels that in this field of work everything is a collective effort with people and is excited to keep moving forward in his career. ASSISTANT PARK DIRECTOR’S REPORT Mr. Dallman advised that with the lack of snow cover and ground conditions staff has been able to move forward with work on ash tree removals in the parks. Staff is also working on assembling the gazebo that will be placed at Riverside Park and have that installed over the next couple of weeks. Lastly, the memorial benches that had been ordered a year ago are starting to arrive at the shop. Staff had previously poured many of the concrete slabs for these benches and as they come in they can be assembled and placed. OTHER BUSINESS Mr. Maurer added an update on the Chief Oshkosh Signage project; a vendor has been chosen and staff is in final communication with the company to finalize and place the order. ADVISORY PARK BOARD MINUTES PAGE THREE MARCH 14, 2022 ADJOURNMENT Motion by Davis for adjournment; seconded by Millette. Motion carried 7-0. The meeting adjourned at 6:34 P.M Respectfully submitted, Stacy L. James Stacy L. James, Recording Secretary