HomeMy WebLinkAbout10. 22-117MARCH 22, 2022 22-117 RESOLUTION
(CARRIED___6-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID TO SERVICEMASTER BUILDING MAINTENANCE
FOR CLEANING SERVICES FOR TRANSPORTATION
DEPARTMENT ($107,460.00 for a 3 year contract)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids to utilize a
contractor to perform custodial services within the department building at 926 Dempsey Trail, the
downtown transit center (DTC) and buses within the Transportation Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
SERVICEMASTER BUILDING MAINTENANCE
2314 W. Nordale Drive
Appleton, WI 54914
Total Bid: $107,460.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 05111728 6418 Cleaning Services
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: March 9, 2022
RE: Award Bid to ServiceMaster Building Maintenance for Cleaning Services for
Transportation Department ($107,460.00)
BACKGROUND
The Transportation Department utilizes a contractor to perform custodial services within the
department building at 926 Dempsey Trail, the downtown transit center (DTC) and buses.
These areas include the lobby, offices, corridors, restrooms and breakroom at the department
building, the warming shelters and restrooms at the DTC and the interior of the fixed route
buses. The current contract will end March 31, 2022. The awarded vendor for this new bid
would begin providing cleaning services on April 1, 2022 for an initial three year term (2022-
2025) with the option for two, one-year renewals.
ANALYSIS
Working with Transportation staff, Purchasing reviewed and prepared bid specifications
seeking contractors for this service. Bids were posted on DemandStar and in the newspaper.
Bids were due March 3, 2022. The bid tab is attached. Staff concluded that the low bid from
ServiceMaster Building Maintenance met the minimum specifications. ServiceMaster is the
current provider for these services and staff is satisfied with their performance.
FISCAL IMPACT
The annual fiscal impact for these services is $35,820.00. The total three year fiscal impact for
these services is $107,460.00. The Transit Utility budgets sufficient funding for this service in
their annual budget. These services will be charged annually to Account Number 05111728 6418
(Cleaning Services).
RECOMMENDATION
Purchasing recommends the Common Council award this bid to ServiceMaster Building
Maintenance, 2314 W. Nordale Drive, Appleton, WI 54914.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager John M. Fitzpatrick, Assistant City Manager
VENDOR INFORMATION BID PREQUAL CERTIFICATION OF
FEDERAL FORMS
ServiceMaster Building Maintenance $35,820.00 yrs. 1 - 3
2314 W Nordale Drive $38,000.00 yrs. 4 - 5 YES YES
Appleton WI 54914
Advanced Maintenance Solutions LLC $55,499.50
1555 S Commercial St yrs. 2 - 5 3% increase YES YES
Neenah WI 54956
The Garson Group LLC $66,000.00 yr.
250 E Wisconsin Ave yrs. 2 - 5 3% increase YES YES
Milwaukee WI 53202
CITY OF OSHKOSH
CLEANING SERVICES: TRANSIT FACILITIES & BUSES
BIDS OPENED MARCH 3, 2022
BID TAB