HomeMy WebLinkAbout10. 22-98MARCH 8, 2022 22-98 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE OF MANHOLE / INLET CASTINGS FOR
PUBLIC WORKS DEPARTMENT ($156,624.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the Department of Public Works needs to stock castings to complete
construction work scheduled in 2022; and
WHEREAS, the Department of Public Works has adopted standards for the
manhole and inlet castings to be used within the city; and
WHEREAS, it is necessary to waive bids as permitted by Section 12-11 of the City
of Oshkosh Municipal Code when standardization or compatibility is the overriding
consideration.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to waive bids and purchase manhole and
inlet castings from:
NEENAH FOUNDRY COMPANY
2121 Brooks Avenue
Neenah, WI 54956
Total: $156,624.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. Nos. 05511920-6531 Intercepting-Sewer Maintenance Supplies
05612050-6531 Operations & Maintenance-Sewer Maintenance
Supplies
MARCH 8, 2022 22-98 RESOLUTION
CONT’D
05411867-6521-08673 Water Distribution Maintenance Inventory
Supplies-Maint-Mains
05612010-1510 Storm Water Administration-Inv - Castings
05511910-1510 Sewer Utility Administration-Inv - Castings
I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2022\Waive Bids for 2022
Purch of MH-Inlet Castings_3-3-22.docx Page 1 of 2
TO: Honorable Mayor and Members of the Common Council
FROM: Justin Gierach, Engineering Division Manager / City Engineer
DATE: March 3, 2022
RE: Approve Purchase of Manhole / Inlet Castings for
Public Works Department ($156,624)
BACKGROUND
The Department of Public Works has adopted standards for the manhole and inlet
castings to be used within City-maintained right-of-way and easements. The
standardization of the castings allows for a limited variety of inlet and manhole castings
to be stocked and ensures proper-sized items are available for repair. Manhole castings
are special ordered with the utility type cast into the lid to help identify the facilities.
ANALYSIS
The Engineering Division of the Department of Public Works has typically ordered and
supplied these castings for City-let contracts to avoid paying contractor markup and
sales tax. The City also avoids delays on construction projects by having stock of the
castings available, which allows project schedules to adjust for varying field conditions
and also allows for the projects to start earlier. The Streets Division also orders castings
annually to maintain an inventory for repairs to Storm, Wastewater, and Water Utility
facilities. The typical lead time for castings is four to six (4 – 6) weeks. These castings
will be provided by Neenah Foundry Company of Neenah, Wisconsin.
FISCAL IMPACT
The cost of this casting order is $156,624. Funding is available in the Operating Budgets
of the Storm Water, Water, and Wastewater Utilities, and in the Storm Water Utility and
Wastewater Utility inventory accounts:
I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2022\Waive Bids for 2022
Purch of MH-Inlet Castings_3-3-22.docx Page 2 of 2
Account # Description Amount
05511920-6531 Intercepting-Sewer Maintenance Supplies $11,340
05612050-6531 Operations & Maintenance-
Sewer Maintenance Supplies $42,450
05411867-6521-08673 Water Distribution Maintenance-Inventory Supplies-
Maint-Mains $2,190
05612010-1510 Storm Water Administration-Inv - Castings $58,434
05511910-1510 Sewer Utility Administration-Inv - Castings $42,210
Total Cost $156,624
RECOMMENDATIONS
Section 12-11 of the Municipal Code of the City of Oshkosh provides that material
purchases, when standardization or compatibility is the overriding consideration, may
be approved by the City Manager without the use of formal, sealed quotes. In
accordance with Section 12-11 of the Code, I am recommending approval regarding this
purchase.
Please advise me if you have any questions concerning this purchase.
Approved:
John Fitzpatrick
Assistant City Manager
JLG/tlt