HomeMy WebLinkAbout07. 22-63FEBRUARY 22, 2022 22-63 RESOLUTION
(CARRIED____7-0____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE AMENDMENT WITH IMAGETREND FOR ALADTEC
INTEGRATION FOR FIRE DEPARTMENT (+$3,500.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the Fire Department previously entered into a professional services
agreement with ImageTrend for its records management system and with Aladtec for its
staffing management system; and
WHEREAS, to integrate and improve the efficiency of both systems the Fire
Department solicited a proposal from ImageTrend for an amendment to the annual
ImageTrend service agreement to integrate both software systems.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are authorized and directed pursuant to Section
12-11 of the Municipal Code to enter into an amended agreement with ImageTrend for
the purpose of developing and implementing an integration feature for the ImageTrend
and Aladtec systems.
BE IT FURTHER RESOLVED that an amendment to the agreement with
ImageTrend is approved and said City officials are authorized and directed to take those
steps necessary to implement the terms and conditions of the final agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 01000230 6407 Cloud-based computer services
FEBRUARY 22, 2022 22-63 RESOLUTION
(CARRIED________LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE AMENDMENT WITH IMAGETREND FOR ALADTEC
INTEGRATION FOR FIRE DEPARTMENT (+$3,500.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the Fire Department previously entered into a professional services
agreement with ImageTrend for its records management system and with Aladtec for its
staffing management system; and
WHEREAS, to integrate and improve the efficiency of both systems the Fire
Department solicited a proposal from ImageTrend for an amendment to the annual
ImageTrend service agreement to integrate both software systems.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are authorized and directed pursuant to Section
12-11 of the Municipal Code to enter into an amended agreement with ImageTrend for
the purpose of developing and implementing an integration feature for the ImageTrend
and Aladtec systems.
BE IT FURTHER RESOLVED that an amendment to the agreement with
ImageTrend is approved and said City officials are authorized and directed to take those
steps necessary to implement the terms and conditions of the final agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 01000230 6407 Cloud-based computer services
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: February 22, 2022
RE: Approve Amendment with ImageTrend for Aladtec Integration for Fire Department
($3,500.00)
BACKGROUND
The Fire Department utilizes ImageTrend software for its records management system and Aladtec
software for its staffing management system. Currently both programs cannot integrate with each other,
making them less efficient and requiring duplication of work between the systems.
ANALYSIS
So as to improve the efficiencies of both systems the Fire Department solicited a proposal from
ImageTrend for an amendment to the annual ImageTrend service agreement to integrate both software
systems. The additional annual cost for this integration feature is $3,500.00 and would be added to the
annual ImageTrend service agreement cost.
FISCAL IMPACT
The current annual cost for the ImageTrend service agreement is $22,395.65. The annual cost to add the
amendment for the Aladtec integration feature ($3,500) to the ImageTrend service agreement will result
in a total annual fiscal impact of $25,895.65. There are sufficient funds for the additional amendment
cost in the Fire Department’s Operating Budget A/N# 01000230 6407 (cloud-based computer services).
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases
may be made without following a formal competitive bidding process when the purchase is from only
one source of supply or when standardization or compatibility is the overriding consideration. In
accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing
recommends the Common Council approve the amendment to the service agreement for $3,500.00 with
ImageTrend, 20855 Kensington Blvd, Lakeville, MN 55044.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager