HomeMy WebLinkAbout08. 22-20JANUARY 25, 2022 22-20 RESOLUTION
(CARRIED____7-0____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT WITH STRAND ASSOCIATES, INC. FOR DESIGN
AND CONSTRUCTION ENGINEERING SERVICES FOR THE
SOUTHWEST INDUSTRIAL PARK ($70,000.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the City and Strand Associates, Inc. (Strand) previously entered into
a professional services agreement for design and construction engineering services
related to projects developing additions to the Southwest Industrial Park; and
WHEREAS, part of these projects involved federal grants through the Economic
Development Administration which have required additional work to ensure compliance
with the grant requirements; and
WHEREAS, during these projects it became clear that efficiencies may be achieved
if certain improvements to and near Clairville Road were undertaken at this time, and
that these additional improvements require additional engineering services; and
WHEREAS, the additional engineering services necessary for these projects
requires an amendment to the agreement with Strand.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the Strand proposal to provide additional engineering services is hereby
accepted and the proper City officials are authorized and directed pursuant to Section 12-
16 of the Municipal Code to enter into an appropriate amended agreement with Strand
to include additional services to ensure compliance with federal Economic Development
Administration grants, along with additional services for the enlarged scope of the
Southwest Industrial Park projects and said City officials are authorized and directed to
take those steps necessary to implement the terms and conditions of the final agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
JANUARY 25, 2022 22-20 RESOLUTION
CONT’D
Acct. Nos. 03210410-6801-04915 Contract Control-Paving-20-02 SW Ind Prk /
Clairville Rd Co
03210410-6802-04915 Contract Control-Sanitary Sewer-20-02 SW Ind
Prk / Clairville Rd Co
03210410-6803-04915 Contract Control-Water Main-20-02 SW Ind
Prk / Clairville Rd Co
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#1-Des & Const Eng Serv_1-20-22.docx Page 1 of 2
TO: Honorable Mayor and Members of the Common Council
FROM: Justin Gierach, Engineering Division Manager / City Engineer
DATE: January 20, 2021
RE: Approve Amendment No. 1 to Professional Services Agreement with Strand
Associates, Inc. (Strand) for Design and Construction Engineering Services for the
Southwest Industrial Park ($70,000)
BACKGROUND
The City was awarded a grant from the United States Economic Development Administration (EDA) to
help fund infrastructure in the City’s newly-expanded portion of the Southwest Industrial Park (SWIP).
The grant includes partial funding for the construction-related engineering services and public
improvements, such as street, municipal utilities, and storm water management, to complete the
roadway system in the park.
Working in conjunction with the Department of Community Development, a Request for Proposal (RFP)
was prepared seeking firms to provide the necessary engineering services to design and manage the
construction of the park’s public infrastructure improvements. This RFP was awarded to Strand, due to
their familiarity with the EDA grant program requirements and demonstrated ability to navigate those
requirements on previous City of Oshkosh projects. This agreement was awarded to Strand by Council
at the August 13, 2019 Council meeting.
ANALYSIS
During the performance of these services, additional services were requested by the City. These
additional services include providing additional street design for up to 800 feet of Clairville Road to
accommodate a significant profile adjustment and complete reconstruction; providing additional storm
sewer design for up to 1,500 linear feet between new storm water management pond and 100-year storm
event overland flow route; providing additional storm water modeling for new detention basin and
overland flow route for the 100-year storm event to accommodate the additional impervious area created
by Transit Drive and Clairville Road; providing additional wetland permitting for impacts due to new
detention basin and grading associated with 100-year storm event overflow route and expanded
Clairville Road; providing up to 10 additional sheets for additional storm sewer, detention basin, mass
grading, and erosion control; providing cross sections associated with the new detention basin, 100-year
storm event overland flow route, and expanded Clairville Road; and providing up to 3 additional
easement descriptions for Clairville Road and for the United Cooperative and Transload properties.
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FISCAL IMPACT
This cost of this contract amendment is for $70,000. This will raise the total agreement amount to
$559,700. Funding is available for this contract amendment in the 2019 Capital Improvement Program
(Account No. 03210410-6801-04915/Contract Control-Paving-20-02 SW Ind Prk / Clairville Rd Co,
03210410-6802-04915/Contract Control-Sanitary Sewer-20-02 SW Ind Prk / Clairville Rd Co, and
03210410-6803-04915/Contract Control-Water Main-20-02 SW Ind Prk / Clairville Rd Co).
RECOMMENDATIONS
Chapter 12 of the Municipal Code of the City of Oshkosh (Code) provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal, sealed
quotes. I have reviewed this amendment and, in accordance with Section 12-16 of the Code, I am hereby
recommending the Common Council approve this amendment.
Approved,
Mark A. Rohloff
City Manager
JLG/tlt