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HomeMy WebLinkAbout02. Library Board MinutesMINUTES OF THE LIBRARY BOARD Oshkosh Public Library November 18, 2021 The Regular Meeting of the Oshkosh Public Library Board of Trustees was held on November 18, 2021, via Zoom Virtual Meeting Platform. The meeting was called to order at 4:02 p.m. by Board President, Bill Bracken. Present were: Bill Bracken, Kim Brown, Christine Melms-Simon, Lindsey Mugerauer, Baron Perlman, David Romond, David Rucker and Amber Shemanski. Absent were: Julie Davids, Larry Lautenschlager and Adjunct Board Member, Kim Maki. Others present were: Jeff Gilderson-Duwe, Oshkosh Public Library Director; Ruth Percey, Assistant Director for Public Services; Julie Schmude, Business Manager; Lisa Voss, Assistant Director for Library Development and Tracie Schlaak, Administrative Specialist. Public Comments: There were none. Consent Agenda Items: • Meeting Minutes - of the Regular Meeting of October 28, 2021 • Vouchers Payable - $341,983.17 Motion to approve the Consent Agenda as presented. Motion: Mugerauer; Second: Perlman; Vote: Unanimous. New Business: • Temporary Library Rules of Behavior – COVID-19 Public Health Emergency: The board discussed whether to end behavior rules that require members of the public to properly wear face masks in the Library or to extend those rules until January 1, 2022. Motion to extend the Face mask requirements for Library visitors aged 2 and older until January 1, 2022 Motion: Perlman; Second; Romond; Vote: Unanimous • Library Board Meeting Format: – Decide whether the Library Board meeting on December 16, 2021 will be in person or virtual. Motion to hold the December 16, 2021 Library Board meeting in person with proper mask protocol. Motion: Perlman; Second: Mugerauer; Vote: Unanimous • Proposed Revision: Oshkosh PL / Winnefox Annual Compensation Agreement – 2022: Incorrect amounts were used in the Annual Compensation Agreement that was proposed and approved by the Board on September 30, 2021. The proposed revision requires OPL to pay Winnefox $27,875.06 more than was specified in the version previously approved. Motion to accept the proposed revisions to the Oshkosh Public Library / Winnefox Annual Compensation Agreement for 2022. Motion: Perlman; Second; Brown; Vote: Unanimous. • 2022 Calendar of Library Board Meetings Motion to accept the proposed dates of Library Board Meetings in 2022 Motion: Perlman; Second; Mugerauer; Vote: Unanimous. • 2022 Schedule of Library Closings Motion to accept the proposed dates of the Oshkosh Public Library closings in 2022. Motion: Perlman; Second; Romond; Vote: Unanimous. • Proposed Policy: Oshkosh Public Library Board General Rules of Order: Proposed replacement of Robert’s Rules of Order for the Library Board and all of its committees. Consideration recommended at the December 16, 2021 regular Library Board meeting. These rules are based upon the rules that have been adopted by the City of Oshkosh for its Common Council and for all boards and commissions except the Library. • Proposed Amendment to the Library Bylaws: Proposed amendment to Section 11 of the bylaws to replace Robert’s Rules with the OPL Board General Rules of Order. Proposed amendments to the bylaws “may be proposed at any regular meeting, but may become effective only after a favorable vote at the subsequent meeting.” (Bylaws-Section 10) Library Director’s Report: • 2022 City of Oshkosh Budget Update – Oshkosh Common Council approved proposed levy on November 9, 2021. • 2022 Winnebago County Budget Update – Winnebago County Board of Supervisors approved its 2022 budget on November 3, 2021. • Update on library trust funds transfers. After meeting with the City Attorney and Finance director, all funds will be transferred to the Oshkosh Area Community Foundation with the exception of the Hicks Fund in which the Board has final approval for any expenditures. Trustee Reports and Comments: There were none Future Agenda Items: • December 16, 2021 meeting: Consider Oshkosh Public Library Board General Rules of Order policy. • December 16, 2021 meeting: Consider Amending Bylaws to replace Robert’s Rules with OPL Board General Rules of Order policy. • Employee Pay Plan discussion • Final update on Strategic Action Plan for 2021 and possibly the Strategic Action Plan for 2022. Adjournment Motion to Adjourn the meeting at 4:38 PM Motion: Perlman; Second: Brown; Vote: Unanimous Respectfully submitted, Jeff Gilderson-Duwe, Secretary Tracie Schlaak – Recorder