HomeMy WebLinkAbout20. 21-600DECEMBER 14, 2021 21-600 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH
JACOBS ENGINEERING GROUP FOR 2022 WASTEWATER
UTILITY TECHNICAL SERVICES ($172,780.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City officials are hereby authorized to enter into and take those steps necessary to
implement an appropriate a professional services agreement with Jacobs Engineering
Group, Inc. for wastewater utility technical services in the amount of one hundred
seventy two thousand seven hundred eighty dollars. ($172,780.00)
Acct. No. 055119XX-64XX Multiple Accounts
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TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works / Utilities General Manager
DATE: December 9, 2021
RE: Approve Professional Services Agreement with Jacobs Engineering Group
(Jacobs) for 2022 Wastewater Utility Technical Services ($172,780)
BACKGROUND
The Department of Public Works Utility Division has a variety of regulatory compliance
programs and engineering planning activities that require technical assistance. Jacobs has
provided these services in the past and has submitted a scope of services to provide these for
2022. The projects included in this agreement include:
Sanitary Sewer System Modeling Services – This task includes technical assistance for the
sewer system modeling and engineering studies under the direction of the Engineering
Division. Updates and recalibration of the sewer system model with annual flow
monitoring data collected in 2022 will also be done.
Supervisory Control and Data Acquisition (SCADA) System Support – The purpose of
this task is to update the Wastewater Treatment Plant (WWTP) SCADA system to support
equipment replacement and vendor software updates. The City recently implemented
software changes to automate ferric chloride feed for compliance with the WWTP effluent
phosphorus limit. In 2022, the automation software will need to be modified to support
plant operations during extreme wet weather events. Jacobs will provide the engineering
services to revise and tune the chemical feed software and to train operators on related
changes to the control system. In 2022, the City also plans to replace the SCADA system
servers with new devices. Jacobs will assist the City will migrating existing software and
data archives from the existing servers to the new servers.
Wastewater System Emergency Response Plan Training – Jacobs will assist the City in
developing a training session that will provide the Wastewater Utility and other City
emergency response personnel “hands-on” practice using the Wastewater System
Emergency Response Plan (ERP) that was updated in 2021. Jacobs will also develop a
brief After-Action Report to document the coordinated session with Emergency
responders and identify potential opportunities for improving the ERP. They will also
collaborate with the City’s Emergency Management Coordinator to incorporate revisions
to the ERP.
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Capacity, Management, Operations, and Maintenance (CMOM) Program Training and
Audit – The City’s CMOM Program formally documents how the City is implementing
and keeping records of its wide-ranging Wastewater Utility best management practices.
Jacobs will provide refresher training to newer City employees or employees in new roles
who are responsible for implementing CMOM Program related activities. Jacobs will also
collect and summarize CMOM Program performance data for 2020 and 2021 to facilitate
a City-internal program audit. They will document the performance summary and
findings of the internal audit, including recommendations for CMOM Program
improvements.
Wisconsin Pollution Discharge Elimination System (WPDES) Permit Assistance – In 2021,
the City completed its Phosphorus Compliance Alternatives Plan and selected the Multi-
Discharger Variance followed by the installation of tertiary treatment at the WWTP for its
WPDES permit effluent phosphorus compliance strategy. It is anticipated that in 2022 the
City will participate in continuing communication with the WDNR regarding the City’s
WPDES permit. As requested by the City, Jacobs will provide technical consulting
services to support the City’s communication with WDNR regarding permit compliance
between now and 2025 when the Total Maximum Daily Load based permit limits become
effective.
Annual Air Permit Certification – Activities include annual compliance audit, review the
City’s record keeping plan for 2021, and preparation of the required annual report to be
submitted to the WDNR.
ANALYSIS
Jacobs has provided these services for the past several years and has the institutional knowledge
of these programs and staff with the experience and expertise necessary to complete this work in
an effective and efficient manner.
FISCAL IMPACT
This work will be funded with Wastewater Utility Operating funds approved in the 2021
Wastewater Utility Budget (Account #055119XX-64XX/Multiple Accounts).
RECOMMENDATIONS
Chapter 12 of the Municipal Code of the City of Oshkosh (Code) provides that professional services
of a specialized nature, including engineering services, may be procured without the use of
formal, sealed quotes. I have reviewed the agreement and in accordance with Section 12-16 of
the Code, I am hereby recommending the Common Council approve this agreement.
Approved,
Mark A. Rohloff
City Manager
SMG/tlt